Resolution 2018-30516 RESOLUTION NO. 2018-30516
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER TO AWARD AN AGREEMENT, PURSUANT TO REQUEST
FOR PROPOSALS (RFP) NO. 2018-196-KB FOR DESIGN/BUILD SERVICES
FOR CANOPY AT NORTH BEACH BANDSHELL (PHASE II), TO DESIGN-
BUILD CONSTRUCTION, INC., WITH THE GUARANTEED MAXIMUM PRICE
(GMP) IN THE AMOUNT OF $534,960.00; AND AUTHORIZING A FIVE
PERCENT (5%) OWNER'S CONTINGENCY FOR THE PROJECT IN THE
AMOUNT OF $26,746; AND FURTHER AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE A DESIGN BUILD AGREEMENT WITH DESIGN-
BUILD CONSTRUCTION, INC.
WHEREAS, on April 11, 2018, the Mayor and City Commission directed the
Administration to issue a Request for Proposals (RFP) for design/build services for right of way
infrastructure improvement program for Flamingo Park Neighborhood (the "RFP"); and
WHEREAS, the RFP was released on April 12, 2018, with an opening date of May 25,
2018; and
WHEREAS, a voluntary pre-proposal conference to provide information to the proposers
submitting a response was held on April 24, 2018; and
WHEREAS, the RFP provided for a two-step, phased evaluation process; and
WHEREAS, the Phase I selection process, related to the qualifications, experience and
availability of the proposers and key members of the design-build team, including the lead
designer and lead contractor; and
WHEREAS, only those proposers short-listed during Phase I were authorized to proceed
to Phase II of the RFP, in which price and detailed technical proposals, based on the approved
Design Criteria Package (the"DCP"), would be considered; and
WHEREAS, under Phase I, the City received one proposal in response to the RFP, from
Design-Build Construction, Inc.; and
WHEREAS, on August 9, 2018, via LTC # 441-2018, the City Manager appointed the
Evaluation Committee (the "Evaluation Committee"), which convened on August 16, 2018 to
consider the proposals submitted under Phase I; and
WHEREAS, the evaluation process resulted in the scoring of the sole proposal received;
and
WHEREAS, on August 17, 2018, after reviewing all the qualifications of the sole
proposal and having considered the Evaluation Committee's comments and scorings, the City
Manager exercised his due diligence and recommended, pursuant to Section 0400 (Proposal
Evaluation) of the RFP, that the proposer proceed to Phase II of the RFP evaluation process;
and
WHEREAS, on August 20, 2018, the Procurement Department issued Phase II of the
RFP to the short-listed proposer; and
WHEREAS, on September 13, 2018, the City received the technical and price proposal
in response to Phase II of the RFP; and
WHEREAS, the Evaluation Committee, appointed by the City Manager via LTC # 441-
2018, convened on September 17, 2018 to consider the proposal received under Phase II; and
WHEREAS, the City Manager, having considered the proposal and the Evaluation
Committee's ranking, recommends award of the contract to Design-Build Construction, Inc., with
a Guaranteed Maximum Price (GMP) in the amount of $534,960.00, which includes the additive
alternate in the amount of$30,000 to provide a flexible photovoltaic panel system; and
WHEREAS, the City Manager further recommends the establishment of a separate five
percent (5%) Owner's Contingency for the Project in the amount of$26,746.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission of the City of Miami Beach, Florida hereby accept the recommendation of the City
Manager to award an agreement, pursuant to Request for Proposals (RFP) NO. 2018-196-KB
for Design/Build Services for Canopy at North Beach Bandshell (Phase II), to Design-Build
Construction, Inc., with the Guaranteed Maximum Price (GMP) in the amount of $534,960.00;
and authorize a five percent (5%) Owner's Contingency for the Project in the amount of
$26,746; and further authorize the Mayor and City Clerk to execute a Design Build Agreement
with Design-Build Construction, Inc.
PASSED AND ADOPTED this On day of ,SrMiier 2018.
ATTEST: __4:aca_____,
AiDan Gelber, Mayor
9/lY Ay
Rafael Granado, City Clerk
L_ ,
B •F/9 '
; `? % APPROVED AS TO
( -../e--\,.„. r--�.
FORM&LANGUAGE
i r-1)--
f� &FOR EXECUTION
, * ' \hice?I�ORATED t3
�� ... 1..�Qce. ( 9 (zo lit
`'Ili /(-,H �,6i y./ City Attorney 94-41p Date
Resolutions - R7 H
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: September 26, 2018
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER TO AWARD AN AGREEMENT, PURSUANT TO REQUEST FOR
PROPOSALS (RFP) NO. 2018-196-KB FOR DESIGN/BUILD SERVICES FOR
CANOPY AT NORTH BEACH BANDSHELL (PHASE II), TO DESIGN-BUILD
CONSTRUCTION, INC., WITH THE GUARANTEED MAXIMUM PRICE (GMP) IN
THE AMOUNT OF $534,960.00; AND AUTHORIZING A FIVE PERCENT (5%)
OWNER'S CONTINGENCY FOR THE PROJECT IN THE AMOUNT OF $26,746;
AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A
DESIGN BUILD AGREEMENT WITH DESIGN-BUILD CONSTRUCTION, INC.
RECOMMENDATION
Adopt the Resolution.
ANALYSIS
A recommendation from the Mayor's Blue Ribbon Panel, indicated that a series of events, festivals,
fairs and other activity at the North Beach Bandshell would provide year round programming for the
community and attract visitors to North Beach. They recommended that a Canopy or other structure
able to cover the audience area, would facilitate these activities, regardless of weather. The City of
Miami Beach therefore sought a qualified firm to design, manufacture and install a custom Canopy at
the North Beach Bandshell.
The Design/Build Firm (DBF) shall be responsible for the design, permitting, manufacture,
installation, and construction of the Canopy at North Beach Bandshell. The Project includes a
custom single support canopy, with approximately 4000 square feet of coverage, at the North Beach
Bandshell Facility. The cover shall be removable from the frame of the canopy. LED Lighting shall be
provided under the canopy, as may be required for life safety. Provide a lightning protection system
for the Canopy. Drainage shall be provided for the rainwater runoff from the canopy, which shall be
disposed of on site. Provisions shall be made for the restoration of all construction and landscaping
disrupted as a part of the proposed construction. Include the option for the use of photovoltaic panels,
with the necessary components, to provide the option of solar power for the LED lighting.
RFP PROCESS—PHASE I
On April 11, 2018, the City Commission directed the Administration to issue a Request for Proposals
(RFP) for design/build services for right of way infrastructure improvement program for Flamingo
Park Neighborhood. The RFP was released on April 12, 2018, with an opening date of May 25,
Page 288 of 366
2018. A pre-proposal conference to provide information to the proposers submitting a response was
held on April 24, 2018.
In accordance with Section 287.055, Florida Statutes, the RFP provides for a two-step, phased
evaluation process. The Phase I selection process relates to the qualifications, experience and
availability of the proposers and key members of the design-build team, including the lead designer
and lead constructor. Only those Proposers short-listed during Phase I are authorized to proceed to
Phase II of the RFP selection process, in which price and detailed technical proposals based on the
approved Design Criteria Package (the "DCP")will be considered.
Under Phase I, the City received proposals in response to the RFP from the following
firm:
. Design-Build Construction, Inc.
On August 9, 2018 the City Manager appointed the Evaluation Committee via LTC #441-2018. The
Committee convened on August 16, 2018 to consider proposals received under Phase I. The
Committee was comprised of Benton Galgay, Director of Operations, The Rhythm Foundation, Inc.;
Mark Milisits, Division Director, Tourism, Culture and Economic Development Office of Real Estate,
City of Miami Beach; James Murphy, Chief of Urban Planning, Planning Department, City of Miami
Beach; Colette Satchell, Senior Capital Projects Coordinator, Capital Improvement Projects Office,
City of Miami Beach; Daniel Veitia, Resident Representative from North Beach.
The Committee was provided an overview of the project, information relative to the City's Cone of
Silence Ordinance and the Government Sunshine Law. The Committee was also provided general
information on the scope of services, references, and a copy of the proposal. The Committee was
instructed to score the proposal pursuant to the evaluation criteria established in the RFP. The
evaluation process resulted in the scoring of the proposal received as indicated in Attachment A.
On August 17, 2018, after reviewing all the qualifications of the sole proposal and having considered
the Evaluation Committee's comments and scorings, the City Manager approved for Design-Build
Construction, Inc. to be shortlisted for Phase II consideration.
RFP PROCESS —PHASE II
Upon receipt of the Design Criteria Package (DCP) from Capital Improvement Projects, On August
20, 2018, the Procurement Department issued Phase II of the RFP process to the short-listed
proposer. A pre-proposal conference to provide information to the short-listed proposers was held on
August 30, 2018. On September 13, 2018, the City received proposals in response to Phase II of the
RFP from Design-Build Construction, Inc.
The Evaluation Committee, appointed by the City Manager via LTC # 441-2018, convened on
September 17, 2018 to consider the technical proposal received under Phase II. The Committee was
comprised of Benton Galgay, Director of Operations, The Rhythm Foundation, Inc.; Mark Milisits,
Division Director, Tourism, Culture and Economic Development Office of Real Estate, City of Miami
Beach; James Murphy, Chief of Urban Planning, Planning Department, City of Miami Beach; Colette
Satchell, Senior Capital Projects Coordinator, Capital Improvement Projects Office, City of Miami
Beach; Daniel Veitia, Resident Representative from North Beach.
The Committee was provided an overview of the project, information relative to the City's Cone of
Silence Ordinance and the Government Sunshine Law. The Committee was also provided general
information on the scope of services, a copy of the proposal, and engaged in a question and answer
session with the proposer. The Committee was instructed to score the proposal pursuant to the
evaluation criteria established in the RFP for Phase II. The evaluation process resulted in the scoring
Page 289 of 366
of the proposal as indicated in Attachment B.
Design-Build Construction, Inc.
According to the information provided by the firm, Design-Build Construction, Inc. has assembled a
talented team with exceptional qualifications for this small but design sensitive project. Since Design-
Build Construction Inc.'s offices are located on Miami Beach, it is quite easy for us to establish a
close working liaison with the City to make this a very successful project.
To better serve the needs of the architectural clients who sought a single-source, comprehensive
approach to the project delivery process, Giller & Giller, Inc. (one of Florida's oldest architectural
firms) established Design-Build Construction, Inc. as its construction arm. Design-Build Construction,
Inc. provides full service, state-wide general contracting services for commercial, institutional and
residential projects. This talented team has established a "word of mouth" reputation for effectively
producing a high quality design project within the budget and time constraints of the Owner. By
integrating the tasks of the two entities, the transition from design to bid to construction is seamless.
Budget issues are integrated in the development process early in the design phases. Project
scheduling evolves before the construction documents are finished. During construction, field issues
are immediately resolved without "finger-pointing" between the designers and the contractors.
Through the integrated design and construction team, the Giller organization has been able to return
to the"master builder' concept for the construction process.
Since its founding in 1944, as Norman M. Giller&Associates, Giller& Giller, Inc. has evolved from a
one-man office to a team of professionals engaged in a full range of architectural services. It is Miami
Beach's oldest architectural firm and one of the oldest in Florida.
After decades of experience in the fabric architecture industry as founders of FTL Design
Engineering Studio, and FTL Happold, Inc, Todd Dalland, Robert Lerner and Colin Touhey started
Pvilion in 2011 to create an all-encompassing technology design, engineering, and manufacturing
operation in Brooklyn, NY. Pvilion integrates flexible solar cells with bendable substrates like fabric,
composites and stainless steel to create innovative, lightweight shade and solar structures that
produce power.
Eventstar (ES), founded in 1998, is a South Florida-based event consulting firm with services
ranging from event productions to temporary climate and power solutions to a full-scale manufacturer
of temporary structures. Servicing event markets worldwide for almost two decades, ES has become
recognized for its unique designs of permanent and semi-permanent event venues. This has afforded
the company with the opportunity to compete with companies internationally in both the temporary
structure and equipment rental industries,while still maintaining its own identity.
CONCLUSION
After reviewing all the submissions and the results of the evaluation process, I find that Design-Build
Construction, Inc., provided the best overall combination of technical proposal and cost. Some of the
highlights of the Design-Build Construction, Inc. technical proposal, as articulated by the Evaluation
Committee, include:
• The conceptual design provided by Design-Build Construction, Inc. is the least intrusive of all
the designs and ideas which have developed for this project.
• Additionally, it is the simplest design and most cost effective design for this project.
• The ring around the canopy design becomes a modern day interpretation of the circles/concrete
slabs at the bandshell.
• The design preserves the open air quality of the bandshell and does not make you feel like
Page 290 of 366
there is a ceiling.
• The proposal includes as an additive alternate, an allowance to provide a flebble photovoltaic
panel system to accommodate ambient lighting, emergency lighting and limited power with
battery backup for 24 hours.
Therefore, based on the combination of the technical proposal and cost, I recommend that the Mayor
and City Commission approve the Resolution authorizing the Administration to award Design-Build
Construction, Inc., pursuant to Request for Proposals (RFP) No. 2018-196-KB for Design/Build
Services for Canopy at North Beach Bandshell (Phase II), to Design-Build Construction, Inc., with
the Guaranteed Maximum Price (GMP) in the amount of $534,960.00, which includes the additive
alternate; and authorize a five percent (5%) Owner's Contingency for the Project in the amount of
$26,746.00, for a total not-to-exceed amount of $561,706.00; and further authorizes the Mayor and
City Clerk to execute a Design Build Agreement with Design-Build Construction, Inc.
FINANCIAL INFORMATION
$534,960 Guaranteed Maximum Price
$ 26 746 5% Owner's contingency
$561,706 Total
Amount 1 $534,960 Account 1 307-0820-069357-26-410-552-00-00-00-
20627
Amount 2 $26,746 Account 2 307-0820-069357-26-410-552-00-00-00-
(Owner's 20627
contingency)
Total $561,706
Legislative Tracking
Capital Improvement Program/Procurement
ATTACHMENTS:
Description
❑ Attachment A: Phase I Evaluation
❑ Attachment B: Phase II Evaluation
❑ Resolution
Page 291 of 366
Eg n
13 n
IP I
13
_
1 1
%j 2 I _
FII
1 I
E o
1 I
e�qu.y _
E g ...v..g
2
E e
3
Ig
8 7, I
2'- euetl
3 2
1 S 2 a p
CD
N
P O
.. n N
F b W
N
N
m
g Cl_
a„m„ro n s H
le ei
gf
it
E 9 68
m°
3 x
al P,1
as 8 4 . 1e F.
gt
g2} $ E i 9 €g. 'a,
A ge 1ILo a
lel
■ - ' x
1 x
'd
110244
1.
I s _
I11AA
A
6.2411
2
3 3 A
I .9 9 _ _
E. . m 9 P C
co
co
co
g # o
A i co
3cc
S 'sil co
S
1 PIP asm
a
P.
L'
a 9 9 a
/ 1 ft
11 A _ _ _ I
U!
r ,a
1.
PBY9 1
1ici n i gg
eP A i Z. 1 $ I 9 g
d