97-22414 RESO
RESOLUTION NO.
97-22414
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH AUTHORIZING THE ADMINISTRATION T'O
PROCEED WITH BIDDING THE BASS MUSEUM OF ART'S
RENOVATION AND CONSTRUCTION PROJECT.
WHEREAS, the Expansion and Renovation Project for the Bass Museum of Art (Pro.llec:)
has been adopted by the Board of Trustees, the Board of the Friends of the Bass Museum, Inc., ar d
the Mayor and the City Commission; and
WHEREAS, the City has appropriated $3,600,000 to the Project by Resolution No 9,-
20726, for $1,265,560, and Resolution No. 94-21319, for $2,334,440; and
WHEREAS, the Mayor and the City Commission previously appropriated four Sta.:e I If
Florida Cultural Facilities Matching Grants totalling $1,606,251, of which the remaining two gran :s
totalling $1,000,000, to be applied toward renovation and construction, cannot be extended and w II
be jeopardized if construction does not commence in a timely way; and
WHEREAS, the Friends of the Bass Museum, Inc. have committed to raise $2,294,6~'8 0
complete this Project, of which more than $1,000,000 of this total has been pledged, and the Frien ls
will raise the remainder of private funds during the period of new construction, as adopted b:' tl .e
Mayor and City Commission pursuant to Resolution No. 94-21319; and
WHEREAS, the actual cost of new construction has been estimated at $4,818,419, anI I tl ,e
City has been advised by the Project Architect, Spillis Candela & Partners, Inc., that the Pmje)t
should be bid as soon as possible to avoid any escalation in the bid results; and
WHEREAS, the funds needed for the new construction are in hand or can be obtainc d
immediately, because the City has on account $4,541,652 (the City's commitment of$3,541,65:. atd
the State grants of $1,000,000), and the Friends of the Bass Museum, Inc. have pledged to previcle
the remaining $276,767 needed for new construction.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND cny
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and C ty
Commission authorize the Administration to proceed with bidding the Bass Museum of Al t's
Renovation and Construction Project.
PASSED AND ADOPTED THIS 4TH DAY OF J
kk
J?otMAa- f~~
City Clerk
APPROVED AS TO
FORM & lANGUAGE
& FOR execunoN
~!fJaIL- ~~
Ity mey Date '
BASS MUSEUM of ART
PROJECT SCHEDULE
Spillis Candela & Partners, Inc.
December 14, 1995
end date
Architect's contract approved - Authorized to proceed
July 17, 1995
Schematic design submi,tted (to building committee) 6 months
Jan. 29, 199/,
Schematic design reviewed by owner and
comments sent to Architect 2 months
Mar. 29, 199)
Design Development documents submitted 4 months
July 29, 19911
Design development documents reviewed and
comments sent to Architect 1 month
Aug. 29, 199)
Construction Documents submitted 4 months
Dec. 29, 1991;
Construction Documents reviewed and
comments sent to Architect
TOTAL
1 month Jan. 29, 199:'
1 month Feb. 29, 1 '~9 7
2 months Apr. 29, 1~9 7
1/2 month May 1997
1 month June, 199;'
1 8 months Nov. 199B
2 months Jan. 1999
2 mon"ths Mar. 199~1
44 1/2 months
Comments incorporated, ready for bid
Advertisement and bidding
Review bids and recommend award
Commission award - Notice to Proceed
Construction period
Construction closeout
Furniture, furnishings, equipmen~ - Occupancy
cc: D. Gauld, AI&A
D. Camber, BMA
A. Aiches, BMA
B. Zyscovitch, BZ
M. Frankel, MFA
M. Diaz-Buttacovoli, CMB
J. Mola, SCP
s:\charles \bass\sched
CITY OF MIAMI BEACH
BASS MUSEUM OF ART
MEMORANDUM
DATE: May 19, 1997
TO: Capital Improvements/Finance Committee
FROM: Diane W. Camber
SUBJECT: Bass Museum Expansion and Renovation Project: Need to Go To Bid Is Urg(:nt
As you may know the architectural work for the Bass Museum of Art renovation and expar:si( In
project has been completed. The actual cost for new construction has been estimated by professor al
cost estimators at $4.818.419. The City has been advised by Spillis Candela & Partners, Inc., he
project architect, that the project should be bid as soon as possible to avoid escalation in tht: bd
results.
The money to pay for the cost of new construction is in hand now:
(1) The City has appropriated a total of $3.600.000 to the Project by Resolution No. 91-
20726, for $1,265,560, and Resolution No. 94-21319, for $2,334,440.
City: $3~600.000
(2) The Mayor and the City Commission previously appropriated four State of Floril :la
Cultural Facilities Matching Grants totalling $1,606,251, of which the remaining tv'o
grants totalling $1.000.000, to be applied toward renovation and construction, g;irm .!!
be extended and will be jeopardized if construction does not commence in a time y
way (the first $500,000 of this million dollars must be expended by April 1998, the
second $500,000 by April 1999).
State: $1.000.000
(3) The Friends of the Bass Museum, Inc. have committed to raise $2,294,678 0
complete this project, of which $1,463,000 of this total has been pledged. The
Friends will continue to raise the remainder of private funds throughout the cornil.g
months and after the period of new construction has begun, as adopted by the May)r
and City Commission pursuant to Resolution No. 94-21319.
Friends: $276.767
With the full cost of new construction in hand -- $4,818,419 -- the City can go to bid nm'~. If
the City goes to bid now, the Commission can award a construction contract at the filst
commission meeting following the August recess - September 10th -- and construction CHn
begin according to the project's time line. This will avoid jeopardizing $1,000,000 in State
grant funds, prevent any escalation in bid results, and encourage additional private
fundraising by demonstrating the project is going forward.
As you know, there have been recent obstacles placed before the Museum that were unexpe~te.:l.
Despite a Commission resolution stating that the Friends could continue fundraising upc,n
completion of the architectural drawings and after the period of new construction had begun, a bo .It
a year ago the Museum was suddenly advised it had to have all the private money up front. Tl: is
change occurred about the same time the siting of the library issue came up, with accounts ill the
media suggesting that the library be attached to the Museum or even replace the Museum in its
present facility. The Friends were told they would have to pay an additional $10,000 for my
renderings of our project, a standard part of any architectural contract. Only last week we have beln
told that $10,000 had been allocated all along for renderings in the architect's budget, and that the:e
would be forthcoming soon. The resulting ill-will and confusion that these separate events la"e
created has seriously hampered the Museum's ability to attract substantial private fundraising.
Now is the time to take decisive action by instructing the City to go to bid now. I encourage ;:a( h
one of you to lead the way in this public/private partnership to bring a museum to Miami Beach th It
will be a source of tremendous pride for South Florida and will draw the international art werlc 's
attention and respect.
Friends of the Bass Museum Board Meeting: May 21, 1997
Fund-Raising Council Report: Hank Lione
Two Prospect Evaulation Meetings were held, hosted by Fiduciary Trust International, with ninll~:
members of the Board in attendance. The entire museum expansion program was reviewed
and lists were distributed comprising individuals and corporations who are currently supporting
the Museum and/or have attended or sponsored exhibits. The prospects were rated concerning
the possible level of contribution support and a total of 166 prospects were assigned.
These prospects will now be contacted and hopefully visited by the members of the board in ccd .~r
to secure a contribution toward the campaign. A Case Statement has been prepared as well a) a
Pledge Form for the Board members to use during their visit. In addition, a list of helpful
suggestions were distributed to assist in the actual visitation. The Board Members who are
currently participating are Peter Houghton, Margarita Cano, Richard Rosen, Susan Best, Cecily
Silberman, David Nixon, Teofilo Victoria, Joyce Kaiser and Jeff Weiner. It is hoped that oth~:r
members of the Board will assist in this endeavor to personally contact major gift prospects.
This is the only way we will be able to raise the necessary funds in the short period of time
remaining.
To date we have raised/pledged $1,448,000. This includes the Lesieur Trust Gift and Seven (7)
commitments from members of the board as well as a request to the Adams Foundation. It is
hoped that Board Members present tonight will consider making their personal commitment. WI~:
have approximately six to eight weeks to raise the balance of$1,352,000. to complete Phase Onl~:.
Phase I: $8 Million
Received:
$ 3.600 from Miami Beach
1.600 from the State of Florida
1.448. from The Bass Museum Campaign to date
$6.648.
1.352.
$8. Million
Required to meet goal:
Total:
Phase II: $8.5 Million
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http:\\ci"miami-beach"fl.lJs
COMMISSION MEMORANDUM NO. .38l:.9J
TO:
Mayor Seymour Gelber and
Members of the City Commission
DATE: June 4,19'7
FROM:
J~se Garcia-Pedrosa ~ &?~." .:
CdyMaDager ~Id? ;I~-
SUBJECT:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF TEl E
CITY OF MIAMI BEACH AUTHORIZING THE ADMINISTRATION TO
PROCEED WITH BIDDING THE BASS MUSEUM OF ARTS RENOVATION
AND CONSTRUCTION PROJECT.
ADMINISTRATION RECOMMENDATION:
Do not adopt the Resolution.
BACKGROUND:
The expansion project for the Bass Museum, which requires an expenditure of $8 million, idenlifi, ~d
the following sources of funding (in round numbers):
$3,600,000
from the City, an amount which has been allocated and is in pla~e;
1,600,000
in grants from the State of Florida, of which approximately $60C, 0110
has been expended in architectural fees;
2,300,000
in funds that the Friends of the Bass Museum (Friends), his
committed to raise;
500.000
$8,000,000
in future grants, to be applied for.
To date, the Friends report that they have received pledges totalling $1,463,000; the main ph:d~e,
for $1,000,000, is payable over a period often years, To date, no cash has been received. E\"en if
all of the pledges were convertible into cash, and even if the cash were received after constru~til III
has begun (this month June, 1997, per the attached Project Schedule submitted by the 8a ss
Museum), there remains a shortfall of approximately $800,000 to be raised.
AGENDA ITEM
F\ '1J:J_
~-
t - - I
... '--j-
DATE
1
ANALYSIS:
The Bass Museum is requesting that the City proceed with the bidding process for the constm.~tion
phase of the project. Two reasons are advanced in support of the request: (1) the remaining :ll
million in State grants will be jeopardized or lost if $500,000 of construction dollars are not !.:pent
by April, 1998, and the remaining $500,000 by April, 1999; and (2) the cost of construction m lY
rise in the future.
The Administration believes that it would be imprudent and unfair to proceed with the birding
process for construction until the funding from the Friends is fully in place. The imprudence ster IS
from the possibility, if not the likelihood, that any funding shortfall would legally or practica ly
become the responsibility of the City. The unfairness results from the commencement of a proCf ss
under circumstances, which may not lead to an award ofa contract. Moreover, the reasons advanc .~d
by the Bass Museum for the present request are unpersuasive: the failure to expend constm:til m
dollars timely would only be attributed to the failure to raise the private monies, since the pub ic
monies are already in place; and the inflation is at historically low levels, 2.5% CPI increasl~ Ie st
year .
CONCLUSION:
Having received no cash and a relatively small amount in pledges other than the ten year, $ 1 milli, m
pledge, the viability of the financing of this project without substantial additional public funds is
questionable at this point in time. Hence, to go out to bid now would be an impruden1 a Id
financially risky step, which we do not recommend that the City take. Rather, the bidding fOl a
construction contract should occur when the private funds are fully in place.
JGP:MDB:lcd
Attachments
F:\CMGR\$ALL\COM-MEM,97\BASSBID.MUS
2