J - Addendums 1 & 2 Exhibit J
\
Exhibit J
Statement or Work and Addendum 1 & 2
City of Miami Beach, FL
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STATEMENT OF WORK
800 MHz TRUNKED DIGITAL SIMULCAST
RADIO SYSTEM, DIGITAL MULTIPLEX,
TOWER, SHELTER, AND SERVICES
FOR
CITY OF MIAMI BEACH, FLORIDA
October 16, 2001
Final (With Nov 8, 2001 revisions marked)
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RCC Consultants, Inc.
Southeast Region
930 Thomasville Road, Suite 200
Tallahassee, FL 32303
Voice (850) 224-4451
Fax (850) 224-3059
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CITY OF MIAMI BEACH -800 MHz SYSTEM - STATEMENT OF WORK
1 . STATEMENT OF WORK.......................................................................................... 1-1
1 . 1 System Upgrade And Cutover....................................................................... 1-1
1 .2 Digital Voice Technology.............................................................................. 1-2
1 .3 Dispatch Facilities ....................................................................................... 1-2
1 .4 Simulcast System ....................................................................................... 1-2
1 .5 RF Coverage............................................................................................... 1-3
1 .6 RF Interference Environment Evaluation.......................................................... 1-3
1 .7 Standards and Regulations ........................................................................... 1-3
1.8 Required Services................ ............ ............................. ..... .......... ........... 1-4-1--&
1.8.1 Excluded Services .......................................................................... 1-5
1 .9 Workmanship ........................................................................................ 1-5-1-8-
1.9.1 Factory Staging.............................................................................. 1-6
1.9.2 Cutover Plan.................................................................................. 1-6
1.9.3 Installation Coordination............................................................. 1-6-1-7
1 . 10 Equipment Removal................................................................................ 1-6-1-7
1 . 11 Site Restoration .......................................................................................... 1- 7
1.12 Spare~ 1-7
1 . 13 Sites of Work........................................................................................ 1-7-1-8
1.13.1 Rebecca Tower (Receive Only Site) .............................................. 1-7-1-8
1.13.2 Old City Hall.................................................................................. 1-9
1. 13.3 Police Department 1100 Washington Avenue (Dispatch and
Equipment Rooms) ................................................................... 1-9~
1.13.4 New City Hall........................................................................1-14-1--1-&
1 . 13.5 Fire Station 2, 2300 Pinetree Drive (Simulcast Site)..................... 1-14+-1-&
1.13.6 Tower 41 4101 Pinetree Drive (Simulcast Site)........................... 1-17-148
1 . 13.7 laGorce Palace (Site to be Abandoned) ..................................... 1-19+-2G
1.13.8 75th Street Facilities - Tower, Shelter, and Generator (Simulcast
Site) ..................................................................................... 1-19~
1.13.9 Microwave Multiplex and Channel Expansion..............................1-23~
1 . 14 Other Services.................................................................................... 1- 23~
1 . 14. 1 Control Station Installations..................................................... 1-23~
1. 14.2 Mobile Radio Installations ........... ................. .................... ........ 1-2~
1.14.3 Portable Radio Deployment ...................................................... 1-25-147
1.14.4 Training ................................................................................1-25-147
2. SYSTEM DESCRiPTION.......................................................................................... 2-1
2. 1 System Configuration .................................................................................. 2-1
2.2 Trunking Requirements................................................................................ 2-1
2.2.1 Channel Priority .............................................................................2-1
2.2.2 User Group Organizational Structure ................................................. 2-1
2.2.3 Addressing and Signaling ................................................................2-2
2.2.4 System Access Time ......................................................................2-2
2.2.5 Private Conversation....................................................................... 2-2
2.2.6 Selective Alerting. .... ....... .... .... ......... .... ........ ...... .............. ......... 2-22-3
2.2.7 On-Channel Interference.................................................................. 2-3
2.2.8 Out of Range (Contact) Indication..................................................... 2-3
RCC Consultants, Inc.
CITY OF MIAMI BEACH -800 MHz SYSTEM - STATEMENT OF WORK
2.2.9 Unit Disable................................................................................... 2-3
2.2.10 Unit Identification (10)................................................................ 2-3~
2.2. 11 Automatic Station 10 ...................................................................... 2-4
2.2.12 Dynamic Regrouping .......................................................................2-4
2.2. 13 Trunking Protocol........ .......... ..................... ........... ....... ..... ........ ..... 2-4
2.2. 14 System/Site Controller ............................................................... 2 -4~
2.2.15 System Manager ............................................................................ 2-5
2.2.16 Database.......... ..... .................................... .......... ..... ......... ....... 2-52-6-
2.2.17 Digital Voice Encryption ............................................................2-9~
2.2.18 Reliability/Redundancy/Backup..... ... ... ............ ......... ......... ...... ....2-9~
2.2.19 System Alignment/DiagnosticslTest Equipment...........................2-112-t-2-
2.3 Channelization................................................................ .................... 2-13~
3. PERFORMANCE VERIFiCATION............................................................................... 3-1
3.1 General.. 3-1
3.2 System Acceptance Test Plan....................................................................... 3-1
3.3 Radio System ............................................................................................. 3-2
3.3. 1 Equipment/System Tests................................................................. 3-2
3.3. 2 Functio na I Tests............................................................................. 3-4
3.4 Radio Communications Coverage.................................... ............................... 3-7
3.4. 1 Coverage Reliability........................................................................ 3-7
3.4.2 Received Signal and Circuit Merit...................................................... 3-7
3.4.3 Simulcast Coverage Performance Prediction.................................. 3-73-8
3.4.4 System Configuration/Antenna Sites ................................................. 3-8
3.4.5 Equipment Parameters .................................................................... 3-8
3.4.6 Antenna Site Equipment Parameters.................................................. 3-9
3.4.7 Mobile Radio Configuration........................................................ 3-93-1-0
3.4.8 Portable Radio Configuration.......................................................... 3-10
3.4.9 Inside Building and On-Street Coverage ........................................... 3-10
3.4.10 Coverage In Specific Buildings..................................................3-1034+
3.4. 11 Coverage Acceptance Test Plan ..................................................... 3-11
3.4. 12 Coverage Testing Methodolo.gy ................................................ 3-14346-
3.4. 13 Prerequisites and Preparation ................................................... 3-1434&
3.4.14 Analyzing Data and Report Generation......... ................. ............. 3-153-1-fi.
3.4.15 Manual Delivered Audio Quality (DAQ) Test ..............................3-153-1-fi.
3.4. 16 Coverage Performance Guarantee............................................. 3-16347
3.4. 17 Test Location......................................................................... 3-16347
3.4. 18 Test Methodology .................................................................. 3-17348-
3.4.19 Thirty-Day Test Plan.............................. ....... .......................... 3-18~
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CITY OF MIAMI BEACH -800 MHz SYSTEM - STATEMENT OF WORK
1. STATEMENT OF WORK
This Statement Of Work (SOW) delineates the performance requirements for a turnkey APCO
16 compliant, ten-channel, 800 MHz Digital Simulcast Trunked Radio System for use by the
City of Miami Beach, Florida. The system shall provide dual mode operation (analog and
digital voice) and shall provide public safety IMBE digital dispatch facilities for Police and Fire
operations. Public Works and other non-public safety City Departments will continue to
utilize analog technology. Non-public safety dispatch operations will utilize RF control
stations and remote control units at designated locations.
1 . 1 System Upgrade And Cutover
Due to the critical nature of public safety communications, it will be necessary to conduct
the system upgrade and cutover without disturbing the operation of the City's existing
Motorola SmartNet 800 MHz trunked system. Due to the limited space at some sites, it is
expected that the existing Motorola SmartNet equipment will be temporarily relocated from
beneath the existing cable trays and the new equipment installed in its place. During this
phase, the Contractor shall be responsible for relocating the old equipment without causing
service interruptions. It is expected that this will be performed "channel by channel" to
prevent downtime.
During the system installation and cutover, and until final system acceptance, the Contractor
shall be responsible for maintaining the existing SmartNet system and repairing any damage
which may occur due to the cutover.
At all sites, the 800 MHz receiver antennas, tower-mounted preamplifier systems (two),
transmission lines, and multi-coupler systems are to be replaced with new equipment at the
time of the system upgrade.
At all transmitter sites, the existing transmitter antennas, transmission lines, and transmitter
combiners shall be replaced with latest models compatible with the system's licensed
parameters.
The existing grounding systems and surge protection equipment have served well over the
years; however, the Contractor shall replace the surge protection devices (RF and utility
service) with new units which comply with the latest industry standards. At a minimum, the
Contractor's published site installation practices (MIA-COM LBI's, Motorola R56, or
approved equivalents) shall be adhered to.
It is required that the new equipment be thoroughly staged at the factory and demonstrated
as being fully operational prior to actual site installation. Further field testing of the new
equipment will be performed to ensure that the new system is "de-bugged" prior to system
cutover as described in Section 3 of this SOW. The Contractor and City shall mutually agree
to the test plan.
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CITY OF MIAMI BEACH -800 MHz SYSTEM - STATEMENT OF WORK
1.2 Digital Voice Technology
The system shall utilize the IMBE (DVSI _) vocoder and shall consist of the latest software,
firmware, and hardware relative to the Contractor or DVSI's _latest release.
1.3 Dispatch Facilities
Digital Dispatch console operator equipment shall utilize the Contractor's highest tier
graphical user interface.
Sufficient console operator equipment and support electronics to facilitate dispatch from a
minimum of eight positions each with 21-inch color monitor shall be provided. Additionally,
growth in single increments to twelve positions to be quoted as an option.
The cost for remote installation of two console operator positions (to be controlled via
microwave circuits) shall be provided as an option.
A CAD interface shall be provided and integrated with City's PrintTrack CAD system.
The support of ten trunked simulcast channels in either analog or digital mode (selected by
talk group) with consideration of potential growth to 20 trunked simulcast channels shall be
provided.
Four (4) Mutual Aid control stations shall be provided and shall be interfaced with the CCEE
via conventional channel interfaces, in addition, seven (7) other conventional interfaces shall
be provided and interfaced with other customer provided stations.
One digital RF control station and antenna system for each console operator position (initially
eight, with growth to eleven) shall be provided. These are to be utilized as a backup should
console dispatch facilities fail. Each RF control station shall be installed in a common rack
and shall be furnished with a digital remote control unit installed at the operator console.
Each digital control unit shall be equipped with a foot switch and headset jack wired in the
same manner as the console operator position to give the operator a quick means to recover
control of the communications channel by simply transferring the headset from one jack to
another.
1 .4 Simulcast System
The simulcast system shall utilize the Contractor's latest simulcast technology. The system
shall utilize GPS satellite signals as a primary reference for timing and frequency stability,
with the ability to "freewheel" from an internal time-base for up to 72 hours in the event
that GPS-based reference is lost at one, more than one, or all sites. In addition to providing
the highest degree of control of frequency stability and delay timing, the simulcast audio
(analog and digital) distribution system shall employ the Contractor's latest digital simulcast
technology and shall provide the lowest distortion and group delay characteristics to ensure
the highest degree of audio quality (and lowest bit error rate) when mobile and portable
receivers are operated in non-capture overlap zones.
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CITY OF MIAMI BEACH -800 MHz SYSTEM - STATEMENT OF WORK
The simulcast system shall be initially sized for ten channels with future growth to 20
channels and shall support dual mode (analog and digital voice) operation on all system
channels.
The simulcast system shall consist of three transmit-receiver sites and one receive-only site.
The inbound path for mobile and portable voice and control signals (analog and digital) shall
be controlled via a receiver voting comparator which selects the optimal receiver site on a
continuous real-time basis. The voting comparator shall provide outputs to the dispatch
console system via the base station interface and shall provide repeater audio via the
simulcast distribution system. The system shall be adjusted to provide the best balance of
receive audio regardless of the source of the transmission or mode of operation. Dispatchers
and field users shall not be required to make adjustments to received audio levels to
accommodate variations in system audio balance.
1 .5 RF Coverage
The Contractor shall guarantee coverage throughout Miami Beach as described in Section
3.4 of this SOW. The system shall be designed to perform to the following parameters:
A. DAQ 3.4 audio quality.
B. 18 dB building penetration.
C. 97 percent area reliability.
D. Talk out to portable with flexible whip antenna worn on hip.
E. Talk back from portable with shoulder worn SMA microphone.
1.6 RF Interference Environment Evaluation
The Contractor shall perform an evaluation of the actual RF interference environment prior to
detailed design review and shall identify any areas of concern, including noise floor, receiver
desensitization, co-channel and adjacent channel interference, and intermodulation. The
Contractor shall be prepared to identify the source of any interference and provide solutions
to mitigate those effects on the system performance.
1 .7 Standards and Regulations
Unless otherwise specified, the most current issue on the date of SOW issuance of the
following publications and standards shall be a part of this SOW. In the event of
inconsistencies between this SOW and these publications and standards, the requirements
of this SOW shall take precedence.
A. FCC Rules and Regulations.
B. Electronic Industries Association Standards:
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CITY OF MIAMI BEACH -800 MHz SYSTEM - STATEMENT OF WORK
1. EIAITIA-81 - Measuring Ground Resistance and Potential Gradients in the
Earth.
2. EIAITIA-195 - Electrical and Mechanical Characteristics for Terrestrial
Microwave Relay System Antennas and Passive Reflectors.
3. EIA/TIA-210 - Terminating and Signaling Equipment for Microwave
Communication Systems.
4. EIAITIA-220 - Minimum Standards for land Mobile Communications
Continuous Tone Controlled Squelch Systems (CTCSS).
5. EIAITIA-232 - Interface Between Data Terminal Equipment and Data Circuit-
Terminating Equipment Employing Serial Binary Data Interchange.
6. EIA/TIA-252 - Standard Microwave Transmission Systems.
7. EIA/TIA-310 - Racks, Panels and Associated Equipment.
8. EIAITIA-603 - Minimum Standards for Radio Transmitters, Receivers, and
Transmitter/Receiver Combination Land Mobile Communications FM or PM
Equipment, 25-1000 MHz.
9. EIA/TIA-329 - Minimum Standards for land Mobile Communications
Antennas, Part I - Base or Fixed Station Antennas, and Part II, Vehicular
Antennas.
10. EIAITIA-222F - Structural Standards for Steel Antenna Towers and Antenna
Supporting Structures.
C. Military Standards:
1. Where specified, radio equipment shall meet specific requirements of parts of
Military Standard 810.
D. National Fire Protection Association (NFPA):
1. National Fire Protection Association (NFPA) #1221
E. National Electrical Code.
F. APCO Project 16A and 16B Functional Guidelines.
G. Federal Aviation Administration (FAA).
1.8 Required Services
Services to be provided shall include the following:
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CITY OF MIAMI BEACH -800 MHz SYSTEM - STATEMENT OF WORK
A. Three-site simulcast, one receive-only site, ten-channel analog/digital APCO 16
trunked system.
B. Public safety dispatch facilities including digital IMBE operation.
C. Analog and digital subscriber radio equipment. See Appendix A for detailed quantities
and types.
D. Antenna Networks.
E. Multiplexers.
F. 250-foot tower, equipment shelter, and emergency generator for 75th street site.
G. Maintenance of existing system infrastructure during system cutover.
H. Factory or field pre-installation testing and staging of all equipment listed.
I. Delivery and installation of the equipment identified in the requirements stated within
this document.
J. Preparation of building permits and EPA submittals.
K. As-Built documentation and system manuals (three sets).
L. On-site electrical, mechanical, and functional checkout of complete system
delineated by this SOW following installation by the Contractor.
M. Performance verification as described herein.
N. On-site dispatcher and system manager training.
O. One year warranty period maintenance.
1.8.1 Excluded Services
Certain services will not be required from the Contractor; these include any parts or
components for the City-supplied existing equipment except as required to maintain during
system cutover, or to interface new equipment.
1.9 Workmanship
All equipment and materials shall be new and free of corrosion, scratches, burrs, or such
other defects as to present no other than new appearance. All equipment must be of
current design and manufacture. Electronic equipment shall be of the Contractor's own
design and manufacture to ensure system integrity, except that certain highly specialized
units or modules (Le., antennas, multicoupling systems, microwave equipment, etc.) which
are listed by manufacturer's model number are exempt from this requirement. Design and
construction shall be consistent with good engineering practice compatible with the
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CITY OF MIAMI BEACH -800 MHz SYSTEM - STATEMENT OF WORK
operating environment, and shall be executed in a neat and workmanlike manner. At a
minimum, the Contractor's and manufacturer's published installation quality practices (M/A-
COM LBI's, Motorola R56, or approved equivalents) and guidelines shall be adhered to and
followed during the installation process. The Contractor shall take care to prevent damage to
City-owned vehicles and facilities during the installation of the system.
1.9.1 Factory Staging
The Contractor shall stage all fixed equipment at the factory location. The equipment for
each phase shall be made operational and shall be factory tested prior to installation in the
field. The City, at its option, shall supply representatives to witness the factory staging and
testing of the equipment. All equipment must be functional within the staged system prior
to delivery acceptance. Digital multiplex equipment required for proper simulcast operation
must be demonstrated with the 800 MHz trunked system at the factory.
1.9.2 Cutover Plan
The Contractor shall provide an updated detailed cutover plan for each user agency 60 days
prior to equipment installation. Cutover cannot be phased; the existing Citywide systems
must remain operational Citywide until completion of the 800 MHz project. The plan shall be
approved by the City before commencement of installation.
The detailed cutover plan shall include a narrative description of the sequential cutover steps
and a clear delineation of which tasks are the responsibility of the Contractor, which tasks
are the responsibility of the City, and which tasks are the responsibility of others (such as
Telco).
The existing communications system shall remain operational during the cutover phase. The
Contractor shall provide a phased implementation plan that will ensure that no current
dispatch function is negatively impacted or impaired during system cutover to the new
communications system.
1.9.3 Installation Coordination
The Contractor shall carefully coordinate all phases of the work with the City to minimize
equipment downtime. The coordination efforts shall be between the Contractor, the
subcontractor, the City, existing equipment maintenance shop, and the telephone company.
Conflict resolution shall be at the sole discretion of the City.
1 . 1 0 Equipment Removal
Following conditional acceptance of system performance, the old system equipment shall be
removed from the sites for proper disposal by the Contractor.
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CITY OF MIAMI BEACH -800 MHz SYSTEM - STATEMENT OF WORK
The City wishes to retain certain equipment to be used as spares, including analog
subscriber radios and accessories, RF control stations, BIM modules, base station antennas,
and microwave dish antennas.
At the FS2 site, in addition to the 800 MHz trunking antennas being replaced, the Contractor
shall remove abandoned UHF paging and 800 MHz mobile data antennas.
The existing Premysis channel banks which currently support the analog system shall remain
the property of the City. Contractor may utilize the capacity of those existing channel banks
in support of the conventional base station interfaces. Otherwise, the channel banks shall be
removed and placed in City custody. Note: Some existing City computer traffic exists and is
identified on the channel plan. Such circuits are to remain unchanged.
As a part of the as-built documentation, the existing microwave channel plan shall be
modified or redrafted by the Contractor to reflect the final system configuration. The T1, VF,
and serial data channel assignments shall be clearly identified by site and purpose. Likewise
all unused T1, VF, and serial data channel assignments shall be clearly identified as being
available. The channel plan shall clearly identify system synchronization nodes.
1 . 11 Site Restoration
In addition to the improvements and site rehabilitation described in the previous sections, all
sites shall be cleared of dust and debris prior to system final acceptance. This shall include
cleaning and polishing the tile floors of the 75th Street and Fire Station 2 sites. Other sites
shall be mopped, swept clean, or vacuumed as applicable.
1 . 12 Spares
For each type of equipment, the Contractor shall provide spare modules and assemblies as
required to maintain the level of service response required by the contract (two-hour
response and four-hour repair of major system outages).
1 . 13 Sites of Work
The existing system consists of the following sites, all linked with a Harris (DVM 10XT)
digital microwave system. All microwave terminals and repeaters are HSWO.
The Contractor may assume that the microwave system has sufficient immediate capacity to
provide two T1 circuits to each transmitter site, but shall verify that sufficient M1-2 cards
are available for the build out. This is important as Harris is discontinuing this product and
certain cards will be available only for a short time. The sites are listed from South to North
as follows.
1.13.1 Rebecca Tower (Receive Only Site)
Rebecca Tower, located on Alton Road, is the furthest south site on Miami Beach. This site
contains a receive-only site consisting of a SpectraTac receiver cabinet, Smartnet remote site
controller, and a UPS system located within a rooftop equipment room. Space is tight;
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CITY OF MIAMI BEACH -800 MHz SYSTEM - STATEMENT OF WORK
however, sufficient space is available to co-locate the new receiver equipment with the old
until the old system is dismantled and removed. The new receiver system will require four-
hour battery backup power as the site lacks generator power.
The Contractor will install the following equipment:
A. Ten 800-MHz trunked satellite receivers (M/A-COM Mastr-III EDACS, Motorola
Astro T ac or approved equivalent).
B. GPS receiver (if required).
C. Interface panel.
D. Synch shelf.
E. Mux shelf.
F. Jackfields for testing.
G. 10 MHz distribution amp (if required).
H. Remote test unit/control channel monitor.
I. Miscellaneous cables, connectors, and hardware required to install above equipment.
J. Open racks, 86 inches.
K. One receiver multicoupler with tower mounted preamplifier with 10 MHz bandwidth
preselector (TX-RX 420 Series or approved equivalent).
L. One receive antenna.
M. Lightning protection devices (Poly-Phasers).
N. All associated heliax, connectors, grounding kits, mounting kits.
Other services include:
A. Temporarily reposition existing SmartNet satellite receiver system and associated
support equipment to accommodate permanent installation of new equipment.
B. Remove old antenna system.
C. Furnish and install UPS with four-hour backup battery in support of all equipment.
D. Upgrade electrical service as required to supply power to new equipment.
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CITY OF MIAMI BEACH -800 MHz SYSTEM - STATEMENT OF WORK
E. Upgrade internal grounding of site to meet industry standards (MIA-COM lBI's,
Motorola R56, or approved equivalents) and terminate all new and existing
equipment to ground system.
F. Furnish and install new primary SADIMOV AC line surge protectors and provide
phone line protector for site telephone.
G. Furnish and install secondary MOV surge protector.
H. Replace two overhead four-foot fluorescent light fixtures.
I. Vacuum floor, walls, and horizontal surfaces within site to remove standing concrete
dust and debris. Paint all walls and floors with concrete sealing paint to control dust.
J. After system acceptance, remove existing 800 MHz equipment including
transmission lines and antennas. Note: the City desires to retain lMR antennas as
spares.
1.13.2 Old City Hall
The next site is Old City Hall, adjacent to Police Headquarters. This site contains a
microwave repeater terminal and channel banks required to interface the dispatch console
equipment (Centracom II remote operators) to the CEB, which is located at Fire Station 2.
(Old City Hall communicates with Fire Station 2 via an intermediary site, New City Hall.) The
work at Old City Hall will include the provision of a number of fiber optic interfaces (at T 1
level) to be used with City-provided dark fiber between Old City Hall and the 4th floor of the
Police Department Dispatch Center (directly next door at 1100 Washington Avenue).
A. Furnish and install new primary SADIMOV AC line surge protectors and provide
phone line protector for site telephone.
B. Upgrade internal grounding of site to meet industry standards (MIA-COM lBI's,
Motorola R56, or approved equivalents) and terminate all new and existing
equipment to ground system.
C. Upgrade electrical service as required to supply power to new equipment.
D. Furnish and install fiber equipment as required to interface with City-provided dark
multimode fiber (eight pairs). This fiber will extend to the equipment room adjacent
to the dispatch center.
E. Furnish and install locking storage cabinet sized appropriately for manuals and
spares, including existing microwave system spares and manuals.
1.13.3 Police Department 1100 Washington Avenue (Dispatch and Equipment Rooms)
At the Police Department, the majority of the new dispatch consoles (quantity eight to ten)
will be installed using existing furniture pods. The dispatch consoles will be electrically
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CITY OF MIAMI BEACH -800 MHz SYSTEM - STATEMENT OF WORK
collocated with the new simulcast control point and console central electronics equipment in
an equipment room adjacent to the dispatch floor. This room has space to accommodate the
simulcast and console electronics equipment. However, to make room, the City Public Works
Department will be responsible for relocating or replacing the existing UPS to a location
within the computer room (across main hallway at northwest corner of building). The
Contractor shall be responsible for providing power distribution panels sized to accommodate
the load of the new equipment.
1.13.3.1 Police and Fire Dispatch Center
The following equipment shall be installed in the Dispatch Center:
A. Dispatch Consoles
1. Eight consoles with 21-inch CRT and high-tier GUI (MIA-COM NT Maestro,
Motorola Centracom Gold Elite or approved equivalent).
2. Eight gooseneck microphones.
3. Eight headset jacks.
4. Forty Supra headsets (priced as option).
5. Manual paging.
B. Other services to include:
1 . Provide option cost to expand console operator positions from eight (8) to
twelve (12) on a per position basis.
2. Provide an option to provide remote installation of two (2) of the above
consoles via microwave DSO circuits.
3. Furnish and install eight backup remote RF control stations (MIA-COM Digital
Orion, Motorola Astro Spectra or approved equivalent) including eight digital
remote controls, one per dispatch operator position. RF control stations shall
be 19-inch EIA rack-mounted in the adjacent equipment room and shall be
equipped with surge protectors, yagi antennas, and transmission line
sufficient for exterior roof-mounted antenna installation on a Contractor-
provided roof-mounting facility. In addition, a means to attenuate the
transmit signal shall be provided to protect the system receivers from
overload and intermodulation distortion.
4. Provide option cost to expand backup remote RF control stations from eight
to 1 2 on a per position basis.
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CITY OF MIAMI BEACH -800 MHz SYSTEM - STATEMENT OF WORK
1.13.3.2 Dispatch Equipment Room (Control Point)
The Contractor shall install the following equipment and services:
A. System Manager Terminals(COmmunications Systems Director (CSD}/with full
feature Software, Motorola MTZ30001 SmartZone 4.1 or approved equivalent):
1 . One system manager computer and CRT terminal for the dispatch equipment
room.
2. One system manager terminal installed at the Tech Officer's office in the
Dispatch Center.
3. One remote terminal to be located in the IT Department.
4. One local printer to be installed in the Dispatch equipment room.
5. One modem for remote access to the system manager.
6. One modem for connectivity to the remote terminal at the IT Department.
B. Site Control Equipment:
1. One site controller (SitePro Station Controller, Motorola SmartNet
MTC3600 or approved equivalent).
2. Hot standby backup site controller(s) (SitePro Station Controller, Motorola
SmartNet MTC3600 or approved equivalent).
3. Data switch to facilitate hot switchover (T-Bar or approved equivalent).
4. Two redundant downlinks.
5. Miscellaneous cables, connectors, and hardware required to install the above
equipment.
6. Open racks, 86 inches.
C. Integrated Alarm System (M/A-COM EDACS IEA/CSD. Motorola Moscad, or approved
equivalent) :
1 . Alarm computer.
2. 17-inch monitor for the control point.
3. 17 -inch monitor for the supervisor console in the Dispatch Center.
4. Two sets of keyboard and mouse.
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CITY OF MIAMI BEACH -800 MHz SYSTEM - STATEMENT OF WORK
5. Miscellaneous cables, connectors, and hardware required to install the above
equipment.
6. Open racks, 86 inches.
7. One modem for remote access to integrated alarm system.
D. Voting Equipment (MIA-COM EDACS, Motorola AstroTac 3000 or approved equivalent):
1. Digital voters - ten channels, four sites.
2. Analog voters - ten channels, four sites.
3. Power supplies.
4. Voter interface cabinet.
5. Miscellaneous cables, connectors, and hardware required to install above
equipment.
6. Open racks, 86 inches.
E. Control Point Common Equipment:
1 . GPS receiver.
2. 1.544 MHz clock selector, 1 pps reference (as required).
3. 10 MHz distribution amplifier.
4. CPTC shelves.
5. Synch shelves.
F. Transmit Controlffest Rack:
1. Oscilloscope.
2. Jack fields.
3. Test radio.
G. Audio distribution and MUX Rack:
1 . Mux equipment for system connectivity.
2. Jackfields.
3. Audio distribution modules.
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CITY OF MIAMI BEACH -800 MHz SYSTEM - STATEMENT OF WORK
H. Aber Optic:
1 . Interface to City-provided fiber.
2. Fiber Mux.
3. Mux equipment for PO Dispatch and Old City Hall.
4. Battery system for fiber optic equipment. (8 hours at Old City Hall)
I. Console Common Electronics Equipment (CCEE) (M/A-COM Console Electronics
Controller CEC, Motorola CEB/Embassy, or approved equivalent):
1. Base electronic unit.
2. Trunk system interface.
3. Redundant trunk system interface.
4. Eight console interface modules.
5. 32 audio ports to logging recorder (LRIM, LORI).
6. . Eleven channels, conventional control (CVIM,CIA,CI,BIM) as described
in J-1 and 2, below.
7. PC, 17-inch monitor, and keyboard to be installed in the PO equipment room
(M/A-COM MOM, Motorola ADM/COM or approved equivalent).
8. Miscellaneous cables, connectors, and hardware required to install the above
equipment.
9. Open racks, 86 inches.
J. Mutual Aid Interface:
1 . Four RF control stations tied to the CCEE through the conventional interface.
2. Seven conventional interfaces provided for and interfaced with other
customer provided stations.
K. Other services to include:
1 . Furnish and install three 200A breaker panels with capacity for minimum 30
circuits. Supply source to be City-provided UPS system.
2. Furnish and install 20 amp breakers and circuits required to supply
Contractor-provided equipment.
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CITY OF MIAMI BEACH -800 MHz SYSTEM - STATEMENT OF WORK
3. Furnish and install primary SAD/MOV surge protector device.
4. Furnish and install secondary MOV surge protector device.
5. Furnish and install Newton 24-inch wide cable raceway.
6. Furnish and install Polyphasor RF cable entry panel sized to accommodate all
RF control stations used for mutual aid, backup. or network control
purposes.
7. Upgrade internal grounding system to industry standards (M/A-COM lBI's,
Motorola R56, or approved equivalents) including an overhead "halo" ground
system.
8. Furnish and install ground buss bars.
9. Furnish and install channel bank equipment.
10. Furnish and install CAD interface to PrintTrack CAD system. Coordinate with
PrintTrack as required to replicate current capabilities.
1. 13.4 New City Hall
The New City Hall site serves two purposes. First, this site provides a drop point for VF
circuits carrying low speed data to City Hall; second, it serves as a microwave repeater
between Old City Hall and Fire Station 2. The work at this site will be limited to upgrading
the grounding system and replacement of AC utility surge protection.
A. Furnish and install primary SAD/MOV surge protector device.
B. Upgrade internal grounding system to industry standards (M/A-COM lBI's, Motorola
A56, or approved equivalents).
C. Install telephone line surge protector.
1.13.5 Fire Station 2, 2300 Pinetree Drive (Simulcast Site)
Fire Station 2 is a stucco, wood-frame structure, constructed on the roof of the Fire
Department maintenance garage. A 200-foot self-supporting tower exists. This site now
serves as the main transmitter site for the existing system. This site contains redundant 800
MHz Smartnet controllers and the Spectra- Tac receiver voting comparators. It also contains
the existing console central electronics (CEB) and other equipment. In addition, it contains a
microwave repeater serving this site and linking the New City Hall site to the Tower 41 site
to the north. In the new configuration, this site will be used as a simulcast
transmitter/receiver site. This site may potentially need to be relocated within two years; as
a consequence, no simulcast control point or other common system equipment is to be
located here.
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CITY OF MIAMI BEACH -800 MHz SYSTEM - STATEMENT OF WORK
The existing UPS system may be utilized if it can be demonstrated to provide sufficient
capacity to support the old and new systems simultaneously. If not, a new UPS and
maintenance bypass switch shall be provided with capacity to operate for two hours under
full transmitter load.
As with the other sites, the grounding systems and surge protection equipment need to be
brought to current standards.
The Contractor will install the following equipment:
A. Ten 800 MHz 100 watt trunked repeaters (M/A-COM EDACS Mastr-III, Motorola
Ouantar, or approved equivalent).
B. Ten simulcast options.
C. GPS receiver.
D. Interface panel.
E. Synch shelf.
F. Mux shelf.
G. Jackfields for testing.
H. 10 MHz distribution amp.
I. Remote test unit/control channel monitor.
J. Miscellaneous cables, connectors, and hardware required to install the above
equipment.
K. Open racks, 86 inches.
L. Two transmit combiners, five channels each .
M. One receiver multicoupler with tower mounted preamplifier with 10 MHz bandwidth,
redundant preamplifiers and test port (TX.-RX model 421-86A-08-10-117 or
approved equivalent).
N. Two transmit antennas.
O. One receive antenna.
P. Lightning protection devices (Poly-Phasers).
O. All associated heliax, connectors, grounding kits, and mounting kits.
Other services to be provided include:
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CITY OF MIAMI BEACH -800 MHz SYSTEM - STATEMENT OF WORK
A. Temporarily reposition existing SmartNet system and associated support equipment
to accommodate permanent installation of new equipment.
B. Provide new cable entry for new transmission lines; remove old antenna systems.
C. Upgrade electrical service as required to supply power to new equipment. Connect to
the existing UPS system at cutover.
D. Upgrade internal grounding of site to meet industry standards (MIA-COM LBI's,
Motorola R56, or approved equivalents) and terminate all new and existing
equipment to ground system.
E. Furnish and install new primary SAD/MOV AC line surge protectors and provide
phone line protector for site telephone.
F. Furnish and install secondary MOV surge protector.
G. Furnish and install new rain gutter above door and provide ground return.
H. Replace door threshold and seal.
I. Reposition by 90 degrees and reinforce, if necessary, the uni-strut bracket on the
interior wall of the building, which holds an exterior mounted air-conditioning
compressor to the east wall. Repair damaged interior drywall. Note: The un i-strut
should have been mounted horizontally across the studs but instead was mounted
vertically, eventually causing drywall to collapse.
J. As an option to above, provide replacement of the five-ton air-conditioning unit and
relocate to the roof "I" beam. Include repair of the interior drywall.
K. Prime and paint interior walls and ceiling where water damaged. Use Kilz primer;
repaint all walls and ceiling using white semi-gloss paint. Note: City to assume
responsibility for roof repairs to shelter.
L. Replace damaged tower grounding system to achieve a 5 ohm ground. Use copper
flat strap where conductors extend from tower legs across foundation piers. Flat
strap is to be secured against foundation to prevent traffic abrasion.
M. Provide locking storage cabinet sized appropriately for system spares and manuals.
N. Rehabilitate exterior steel staircase by replacement of rusted-through diamond plate
steel stair treads and landings. Treat all welds with cold galvanization, remove
remaining surface rust, prime with rust preventative primer, and repaint entire
structure. Note: this is a safety issue and should be fixed prior to equipment delivery.
O. After system acceptance, remove existing 800 MHz equipment, including
transmission lines and antennas. Note: The City desires to retain LMR antennas as
spares.
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CITY OF MIAMI BEACH -800 MHz SYSTEM - STATEMENT OF WORK
1.13.6 Tower 41 4101 Pinetree Drive (Simulcast Site)
Located on the roof of this condominium building, this site now serves as a redundant
backup site for the Fire Station 2 site. like Fire Station 2, this site contains redundant 800
MHz Smartnet controllers and the Spectra- Tac receiver voting comparators. Unlike Fire
Station 2, this site does not contain any console central electronics (CEB) equipment.
Tower 41 will become the second simulcast transmitter receiver site and will be configured
in a manner similar to Fire Station 2. The existing UPS system at this site may be re-utilized
provided that the battery capacity can be expanded to provide four hours run-time at full
channel load. An unused battery room exists on the floor below and may be utilized to house
the UPS and batteries.
There are no generator facilities planned for this site; therefore the UPS run-time is critical.
Tower 41 also contains a microwave repeater serving this site and linking the Fire Station 2
site with the LaGorce Palace site to the north. In the new configuration, the northbound
microwave path will be realigned ten degrees to the west and the antenna changed to a
larger diameter dish to serve the new 75th Street Tower.
As with the other sites, the grounding systems and surge protection equipment need to be
brought to current standards.
The Contractor will install the following equipment:
A. Ten 800 MHz 100 watt trunked repeaters (M/A-COM EDACS Mastr-lIl, Motorola
Quantar, or approved equivalent).
B. Ten simulcast options.
C. GPS receiver.
D. Interface panel.
E. Synch shelf.
F. Mux shelf.
G. Jackfields for testing.
H. 10 MHz distribution amp.
I. Remote test unit/control channel monitor.
J. Miscellaneous cables, connectors, and hardware required to install the above
equipment.
K. Open racks, 86 inches.
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CITY OF MIAMI BEACH -800 MHz SYSTEM - STATEMENT OF WORK
L. Two transmit combiners, five channels each.
M. One receiver multicoupler with tower mounted preamplifier with 10 MHz bandwidth,
redundant preamplifiers and test port (TX-RX model 421-86A-08-10-117 or
approved equivalent).
N. Two transmit antennas.
O. One receive antenna.
P. Lightning protection devices (Poly-Phasers).
Q. All associated heliax, connectors, grounding kits, and mounting kits.
Other services include:
A. Temporarily reposition existing SmartNet system and associated support equipment
to accommodate permanent installation of new equipment.
B. Remove existing antenna system.
C. Provide new cable entry for new transmission lines.
D. Upgrade electrical service as required to supply power to new equipment. Connect to
existing UPS system at cutover.
E. Upgrade internal grounding of site to meet industry standards (MIA-COM LBI's,
Motorola R56, or approved equivalents) and terminate all new and existing
equipment to ground system.
F. Furnish and install new primary SAD/MOV AC line surge protectors and provide
phone line protector for site telephone.
G. Furnish and install secondary MOV surge protector.
H. Install 220 MHz Civil Defense Repeater (relocated from LaGorce Palace) with new
PD220-8 antenna, 7/B-inch Heliax transmission line and Polyphasor surge protector.
I. Replace and re-orient northbound microwave dish to align with 75th street site.
Furnish and install 155 MPH rated WHP4-105-P3A dish.
J. Vacuum floor, walls, and horizontal surfaces within site to remove standing concrete
dust and debris. Paint all walls and floors with concrete sealing paint to control dust.
K. Provide a portable air filtration unit and tow spare filters (Amaircare Air Rltration
Systems Model 2500 with stage 2 HEPA filter (two to five years) or equivalent).
L. Provide locking storage cabinet sized appropriately for system spares and manuals.
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CITY OF MIAMI BEACH -800 MHz SYSTEM - STATEMENT OF WORK
M. After system acceptance, remove existing 800 MHz equipment including
transmission lines, antennas, northbound microwave dish, and associated hardware.
Note: the City desires to retain LMR and two-foot microwave dish antennas as
spares.
1.13.7 LaGorce Palace (Site to be Abandoned)
LaGorce Palace currently serves as the City's northernmost receiver site. It is located on the
roof of this condominium. Access to the equipment room is obstructed with horizontal chiller
pipes. The Contractor is cautioned that care will be needed to provide sufficient manpower
and equipment to carefully transport equipment across the roof without damage to property
or persons.
The equipment room contains a SpectraTac receiver cabinet, a SmartNet remote site
controller, a UPS system, and a microwave terminal. Additionally, this site contains a 220
MHz amateur radio repeater used for Civil Defense operations.
During the system cutover, the microwave terminal will need to be relocated to the new 75th
Street tower site a few blocks to the north. In the meantime, the receiver site will need to be
connected via City-provided leased circuits (two T1's required) to the 41st Street site.
Following the decommissioning of the old 800 MHz system, all equipment and antennas are
to be removed from this site. The 220 MHz repeater is to be permanently installed at the
Tower 41 site with a new antenna and transmission line.
A. Remove the microwave equipment from LaGorce to the new simulcast site located at
75th Street water reservoir site.
B. Connect existing site equipment to City-supplied T1's (two) during system cutover
so that the receiver site will continue to function with the existing system.
C. Remove 220 MHz Civil Defense repeater to be relocated to the 41 st Street site.
D. After system acceptance, remove existing 800 MHz equipment including
transmission lines, antennas, microwave dish, and associated hardware. Note: the
City desires to retain 220 MHz, 800 MHz and two-foot microwave dish antennas as
spares.
E. Restore equipment room to original condition by patching holes in walls and painting
interior and exterior walls to match adjacent walls. Certain improvements such as the
air conditioner, security gate, utility meter, and AC distribution panel will be left in
place. Floors will be swept and debris removed.
1 . 13.8 75th Street Facilities - Tower, Shelter, and Generator (Simulcast Site)
The site is located on the west side of the City's water treatment plant. A 250-foot Pirod
tower and a 12-footexterior by 42-foot exterior by nine-foot interior two room (two
modules) pre-cast concrete shelter are to be furnished. The generator shall be installed in the
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CITY OF MIAMI BEACH -800 MHz SYSTEM - STATEMENT OF WORK
smaller room. The tower shall be capable of withstanding a 160 MPH basic windspeed. The
shelter shall be capable of withstanding 150 MPH basic windspeed. The foundation shall
place the finished floor of the shelter at eight feet N.G.V.O to protect against storm surges.
This site will serve as the third northernmost simulcast site. The microwave terminal
equipment shall be relocated from LaGorce Palace. A new waveguide and antenna system
compliant with the newly modified microwave license shall be installed on the tower and
aligned with the new microwave antenna at Tower 41. A new UPS system shall be provided
at this site and shall provide a two-hour runtime. An ONAN 500GCA diesel generator with
automatic transfer switch shall be furnished and installed within the 12-foot by eight-foot
generator room within the shelter.
1.13.8.1 250 Foot PIROO Tower
A. Furnish and install a 250-foot PIROO tower designed to 160 MPH basic windspeed.
Tower twist and sway shall not exceed:!: 0.53 degrees at 115 MPH basic windspeed
at the microwave dish attachment points. The tower shall be supplied with a cable
safety climb system, EIA grounding, 21-foot lightning rod extender, FAA E-1.2 dual
lighting system with controller and alarm, two sets of three 12-foot T-Frame section
mounts, three Bogner antenna mounts, two 4-1/2-foot dish mounts, and expansion
transmission line hanger brackets. The tower shall be designed to EIA-222F and shall
sustain the following loading:
1. 250 feet: three Bogner (CELWAVE Penetrator) antennas each with
1-1/4-inch heliax, and six-foot side arm. (Provides expansion by one antenna)
2. 220 feet: one Bogner (CELWAVE Penetrator) antenna with preamplifier, 7/8-
inch heliax, and six-foot side arm.
3. 190 feet: six P01099 on three 12-foot Crown T-Frame each with
1-5/8-inch heliax for future leasing.
4. 160 feet: six PO 1 099 on three 12-foot Crown T -Frame each with
1-5/8-inch Heliax for future leasing.
5. 150 feet (verify): South, one (1) WHP4-105-P3A four-foot microwave dish
with waveguide.
6. 150 feet: North, one eight-foot solid microwave dish with EW63 waveguide
(future).
1.13.8.2 VFP Precast Concrete Shelter
A. Furnish and install a 12-foot by 42-foot (consisting of two modules) precast concrete
shelter manufactured by VFP Industries, Virginia, or approved equivalent. Shelter
roof shall support 150 pounds per square foot distributed loading and the floor shall
support 300 pounds per square foot. The shelter is to be furnished with exposed
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CITY OF MIAMI BEACH -800 MHz SYSTEM - STATEMENT OF WORK
aggregate exterior finish, 1/2-inch white FRP paneling on walls and ceiling, R 11
insulation, l/8-inch vinyl tile flooring, interior cable tray, and interior halo grounding.
The shelter shall be wired with AC service and minimum two 200-ampere
distribution panels and circuits required to accommodate the ten-channel trunked
system plus 100 percent channel expansion. Lighting shall be provided via minimum
fifteen 80-watt surface-mounted fluorescent light fixtures with RFI suppression
filters. Two emergency lights shall be furnished. HV AC shall be provided by two
42,000 BTU wall-mounted A/C units with low ambient humidity and compressor
cycle and redundant leadllag controls. One 2550 CFM exhaust fan shall be provided
equipped with motorized intake and gravity exhaust louvers, thermostat, dust filter,
bug screen, and fiberglass rain hood. Furnish one 20-pound dry chemical fire
extinguisher and one ten-pound CO2 fire extinguisher. Foundation shall be placed at
eight feet NGVD and the shelter shall be tied down per manufacturer's
recommendation to withstand 150 MPH basic windspeed.
B. Furnish and install one 12-port entry panel with four-inch sleeves, protective covers,
and ground buss bar.
C. Shelter interior and exterior grounding system shall be installed in accordance with
industry standards (MIA-COM lBI's, Motorola R56, or approved equivalents) and
shall include a halo grounding system.
D. (Option) Furnish and install FM-200 fire protection system with warning signage,
strobes, and audible alarm. System shall be sized and installed to suppress fire in
either the generator or equipment room and shall be integrated into the FarScan
alarm system. System shall be FIKE FM-200 or approved equivalent.
E. Provide and integrate into the alarm and monitoring system the following site alarms
and devices: two heat detectors, two smoke detectors, two intrusion alarms, one
high temperature alarm with adjustment range 30-110 degrees F, two air conditioner
power failure alarms, UPS input power failure, UPS fail, UPS run, and generator
alarms including: control switch not auto, generator running, low lube oil pressure,
high coolant temperature, low engine temperature, over crank, over speed, low
battery voltage, high battery voltage, low fuel.
1.13.8.3 ONAN Diesel Generator
A. Furnish and install ONAN 50DGCA diesel generator with OTPC260 automatic
transfer switch.
B. Furnish and install 1000-gallon diesel above-ground storage tank and foundation set
at eight feet NGVD with tie downs. Provide initial fill of 1000 gallons.
1.13.8.4 75th Street Site Simulcast
The Contractor will install the following equipment:
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CITY OF MIAMI BEACH -800 MHz SYSTEM - STATEMENT OF WORK
A. Ten 800 MHz 100 watt trunked repeaters (M/A-COM EDACS Mastr-III, Motorola
Ouantar, or approved equivalent).
B. Ten simulcast options.
C. GPS receiver.
D. Interface panel.
E. Synch shelf.
F. Mux shelf.
G. Jackfields for testing.
H. 10 MHz distribution amp.
I. Remote test unit/control channel monitor.
J. Miscellaneous cables, connectors, and hardware required to install the above
equipment.
K. Open racks, 86 inches.
L. Two transmit combiners, five channels each.
M. One receiver multicoupler with tower-mounted preamplifier (with 10 MHz bandwidth,
redundant preamplifiers and test port TX-RX model 421-86A-08-1 0-117 or approved
equivalent) .
N. Two transmit antennas.
O. One receive antenna.
P. Lightning protection devices (Poly-Phasers).
O. All associated heliax, connectors, grounding kits, and mounting kits.
Other services include:
A. Install antennas and transmission lines on new tower. Microwave dish shall be
WHP4-105-P3A rated at 155 MPH. All transmission lines shall be secured to ensure
survival at 115 MPH basic windspeed.
B. Perform alignment of microwave path between 75th Street site and 41 at Street sites.
C. Install existing microwave radio (from LaGorce) into site; optimize and integrate into
new system.
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CITY OF MIAMI BEACH -800 MHz SYSTEM - STATEMENT OF WORK
D. Provide cable entry for new transmission lines.
E. Furnish and install UPS system and maintenance bypass switch sized for two-hour
runtime at full transmitter load.
F. Furnish and install grounding of site to meet industry standards (M/ A-COM lBI's,
Motorola R56, or approved equivalents) and terminate all new and existing
equipment to ground system.
G. Furnish and install new primary SAD/MOV AC line surge protectors and provide
phone line protector for site telephone.
H. Furnish and install secondary MOV surge protector.
I. Furnish and install vinyl clad chain link fence around tower and shelter compund.
Fence shall be six feet high and topped with three strands of barbed wire. One 10-
foot wide access gate to be provided.
J. Signage including trespass warning signs and FCC site 10.
1. 13.9 Microwave Multiplex and Channel Expansion
The existing digital microwave system was recently installed and is believed to have
sufficient capacity to support the new system and the existing SmartNet analog 800 MHz
system during the transition. The Contractor shall provide the required multiplex and channel
equipment to support all requirements of the new system. In the interest of minimizing the
maintenance of dissimilar equipment, it is required that all Contractor-provided channel
equipment be of like model and manufacturer and utilize the same versions of hardware,
software, and firmware. The Contractor should make certain that each of the existing Harris
DVM 10XT microwave terminals are equipped with sufficient capacity (M 1-2 cards, etc.) to
build out the T1 's required for the new system. Harris has recently discontinued regular
production of this product line and will only produce a limited number of replacement
boards.
1 . 14 Other Services
1 . 14. 1 Control Station Installations
Control station installations are to be performed at a number of locations throughout the
City. The Contractor shall perform the following tasks:
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CITY OF MIAMI BEACH -800 MHz SYSTEM - STATEMENT OF WORK
A. Assist the City in defining the fleet map.
B. Create installation plan.
C. Assist the City in creating control station radio programming "template(s)."
D. At each site, assist the City in determining the locations of control stations and desk
sets.
E. Install RF local control stations.
F. Install equipment list supplied transmission line (not greater than 100 feet in length)
and antenna system (connectors, coax grounding kit, yagi directional antenna,
antenna mast and bracket, and surge protection.).
G. Connect to the City-supplied power and ground point within reach of the supplied
power cord.
Local Control Station installation shall provide an antenna location no more than 100 cable
feet from the RF control station, using coax transmission line through a free and easy cable
pathway. It is assumed that the control station installations are a one-for-one replacement
and that the antenna transmission line penetrations already exist. All control station
antennas are to be permanently mounted to building exteriors at least ten feet above
pedestrian traffic. Any exceptions will require written approval of the City.
All control stations will be programmed once before delivery, from a template that will be
approved by the City, to ensure custom talk group assignments and option capabilities, if
required. The Contractor shall provide a means such as an attenuator for decreasing the
power output of the control stations in the event the control station experiences or causes
interference. In each case, actual installation of the attenuator will be evaluated with respect
to calculated impact on base station system 1M performance and RF control path reliability.
1 . 14.2 Mobile Radio Installations
The Contractor shall perform the following tasks for mobiles radio installations:
A. Assist the City in defining the fleet map. Templates are to be "accepted" before en-
masse installation.
B. Create installation plan and schedule.
C. Respond in a timely manner to installation schedule.
D. Assist the City in creating mobile radio programming "template(s)."
E. Establish the location of mobiles in vehicles.
F. Install prototypes for City inspection and approval.
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CITY OF MIAMI BEACH -800 MHz SYSTEM - STATEMENT OF WORK
G. Program radios.
H. Install radios.
I. Perform forward and reverse power checks on each mobile installation and record
values for inspection.
J. Have inspection and approval on each vehicle at the time of installation.
K. Provide single control head mounting only.
L. Provide dual control head mounting for fire trucks.
1. 14.3 Portable Radio Deployment
The Contractor will perform the following tasks for portable radios installations:
A. Assist the City in defining the fleet map. Programming templates are to be
"accepted" before the start of en masse programming.
B. Create delivery plan for subscribers and accessories.
C. Program portable radios.
D. Deliver portable radios and chargers as per the equipment lists to the City's
designated representative.
1. 14.4 Training
The Contractor shall provide on-site training as specified below:
A. System Manager.
B. Console operator training.
C. Console administration and database management.
D. Portable and mobile operator "train the trainer."
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CITY OF MIAMI BEACH -800 MHz SYSTEM - STATEMENT OF WORK
2. SYSTEM DESCRIPTION
2.1 System Configuration
The selected Contractor shall supply the following system and equipment:
A. Simulcast trunked dual mode analog/digital base station equipment for a three-site
simulcast, one receive-only site, ten-channel, 806 MHz system.
B. Dispatch console facilities.
C. Multiplex equipment expansion to existing microwave system as necessary to
provide a complete system backbone.
D. Mobile and portable radios and RF control stations as listed in Appendix A.
The Contractor will be responsible for proposing and providing all equipment, services, and
resources that are required to meet the performance requirements of this SOW. See Section
1 for detailed description.
2.2 Trunking Requirements
The selected Contractor shall provide an 800 MHz trunked radio system based upon the
performance specifications contained herein. This section of the SOW provides an overview
of the performance requirements of the system.
The system shall comprise sufficient 800 MHz frequency pairs (channels) within the 806 to
866 MHz allocation.
2.2.1 Channel Priority
RF channels shall be assigned automatically in real time by the system controller in response
to system user (field units and console dispatchers) requests in accordance with channel
availability and user assignment priorities. A minimum of eight levels of priority shall be
incorporated in the system.
2.2.2 User Group Organizational Structure
To provide for flexibility and use of the trunked radio system and to provide additional
flexibility and capability for future system operational expansion, at least 2000 individual talk
groups shall be available within the system.
All field units (mobiles, portables, and RF control stations) and console dispatch positions
shall be capable of being assigned user group address designators that shall permit
communications between groups of field units or groups of field units and individual dispatch
positions. All units operating within the same user group shall receive both sides of every
conversation addressed to or from the group members.
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The system shall be capable of individual call, group call (sub-fleet), and all call (fleet) voice
communications and alerting.
The talk group plan must be submitted by the Contractor to the consultant and approved by
the City prior to equipment programming.
2.2.3 Addressing and Signaling
The addressing and signaling system shall permit the assignment of a minimum of 16,000
discrete field unit addresses. All discrete addresses shall be able to be a member of any or
all user groups. Regardless of the user group affiliation, the discrete unit address for a unit
shall not change. Each unit shall have a unique discrete unit address.
Talk group addresses shall have the capability of being partitioned into various organizational
user group structures. The selected Contractor shall assist the City in the development of a
Citywide talk group plan.
2.2.4 System Access Time
The system controller shall automatically assign all RF channels. Each system user (field
units, console dispatchers, etc.) shall have access to all RF channels via an operator-
programmable priority protocol. Voice truncation time for each simulcast system shall be
less than 500 milliseconds based on the following assumptions:
A. A voice or data channel is available for assignment.
B. Minimum receiver threshold.
C. Simulcast site configuration.
2.2.5 Private Conversation
The trunked radio system shall permit designated radios to have individual conversations
with one another. This mode shall allow two units to have a conversation so that no one
else is privileged to the communications, or is aware of it being requested. An originating
radio user specifies the identification of the destination radio user and initiates the
transmission. The destination radio user receives the transmission and is able to
communicate with the originating radio user without having to change any settings on the
radio.
2.2.6 Selective Alerting
The trunked radio system shall provide a means for selectively alerting radio units on an
individual, group (sub-fleet), or all call (fleet) basis.
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CITY OF MIAMI BEACH -800 MHz SYSTEM - STATEMENT OF WORK
2.2.7 On-Channel Interference
The trunked radio system controller shall have the capability of detecting an interfering signal
on any of the RF channel receivers. If such a signal is detected, the system controller shall
shut down the associated channel transmitters and receivers for the duration of the
interference. If the interference appears on the control/signaling channel, the system
controller shall switch to an alternative control/signaling channel as well as remove the
channel being interfered with from the system. Once the interference is gone, the RF
channel shall be reactivated by the system controller for system use.
2.2.8 Out of Range (Contact) Indication
Whenever a field unit leaves the radio coverage area of the City of Miami Beach system, an
alert to the user shall be provided. The user shall be notified of this condition by a visible or
audible signal when the condition is first sensed.
2.2.9
Unit Disable
The trunked radio system shall provide the capability to allow the system supervisor, using a
system manager terminal, to enable or disable any field units on the trunked system. The
disabling of a field unit shall prevent the unit from monitoring any voice communications on
any channel or user group in the system. A disabled unit shall not be able to transmit or
otherwise join into any voice conversation on the system. The enabling or disabling function
shall occur while the field unit is on the system anywhere within the radio coverage area.
The system shall have the capability to search the trunked system for the unit. The system
manager terminal shall provide a positive indication to the system supervisor when the
system succeeds in enabling or disabling the unit. The field unit and system shall
"handshake" so that the system shall have a positive indication of success.
This process shall not involve any "shutdown" of the system. This operation shall not
require the use of any working channel. A disabled unit can only be re-enabled by the
system supervisor. If for any reason the trunked system is shutdown or disabled, any
disabled units shall stay disabled.
If the unit is not on the system at the time that the enabling or disabling function is initially
invoked, the system shall have the ability to capture the unit when it comes into the system.
When the target unit comes into the system, the system shall have the capability to
"quickly" capture and automatically enable or disable the unit.
2.2.10 Unit Identification (10)
Each unit (mobile, portable, RF control station, and dispatch console) shall send its unique
discrete address identification to the system each time the unit transmits. The 10 shall be
displayed on the associated dispatch control console channel module as well as any other
field units or RF control stations that are equipped with display capabilities. The 10 that is
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displayed shall be system programmable and shall be either the unit 10 number or the plain
language alias (fleet or sub-fleet or talk group or affiliation group or individual unit name)
name.
2.2. 11 Automatic Station 10
Automatic International Morse Code Station Identification shall be provided for the trunked
radio system. Operation of the Automatic Station 10 shall be in accordance with FCC Rules
(90.647(b)) for trunked radio systems.
2.2.12 Dynamic Regrouping
The trunked radio system shall permit the reasslgmng of radio units to new or other
temporary user group assignments. The reassignments can be initiated by the system
supervisor using the system manager terminal.
This reassignment of user groups shall occur while the field unit is operating on the system
anywhere within the RF coverage range of the system. The system shall handshake with
the target unit and confirm that the requested change has been accomplished. The system
manager shall be capable of regrouping field units once they have re-entered the RF
coverage range or when they are powered up (turned on) at any time after the initial
regrouping has taken place.
The system shall include the ability to perform this function manually and also with a stored
software plan to allow for the automatic programming of many units into predetermined user
groups. This reprogramming shall allow for the saved "plan" to be initiated at any future
time by the system supervisor.
2.2. 13 Trunking Protocol
The trunking protocol may provide "message" type trunking (repeater hang-time after release
of PTT switch) or "transmission" type trunking (RF channel instantly reverts to pool of
available RF channels) on the system. This feature shall allow reconfiguration of the
trunking protocol as necessary and as future system operations dictate. With the "message
trunking" protocol, an entire communications exchange generally occurs over the same RF
channel. The repeater hang-time shall be adjustable while operating in the "message
trunking" mode. With the "transmission trunking" protocol, the repeater generally drops
each time a radio releases PIT, and the system controller assigns a new RF channel each
time a radio PTT is initiated.
2.2.14 System/Site Controller
A primary system/site controller shall be provided and shall consist of the necessary
hardware and software to provide overall monitoring and control of the trunked radio
system. The system shall be responsible for automatically making RF channel assignments
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and performing priority call queuing, late entry assignments, and data logging of system
activity, and the system shall perform other unit and control activities as necessary to
completely control the trunked radio system.
The system shall have the capability to receive requests for access to the system from field
units (mobile, portable, RF control station) and from dispatch console positions via the
control/signaling channel. It shall identify an unused RF channel and direct the signaling
system to move the addressed unit or user group to the designated RF channel.
The system shall assign an RF channel in accordance with priorities and user group
assignment procedures established by the City.
System software/hardware updates and/or changes shall be completed while maintaining
continuous communications and without forfeiting any features or functions required by this
SOW.
The trunked radio system shall be controlled by a primary site controller (system controller).
Failure of the system primary site controller shall not cause the loss of any functions or
features required by this SOW. Records management and APCO 16 priority system access
shall be maintained.
The functionality of system primary site controller may be provided through a fault tolerant
distributed processing architecture.
2.2.15 System Manager
A system manager interface shall be provided for control of the total trunked radio network
by authorized personnel. The system manager shall allow data entry and retrieval from the
system. Data retrieval shall include receiving control/signaling channel data and alarm
messages from the various system controllers. Examples of data entry include altering
system parameters, removing channels from operation, regrouping radio units, disabling
radios, etc. The system manager shall be password protected from access by unauthorized
personnel.
2.2.16 Database
A database shall be provided that will store system user profiles such as user group access,
priority levels, dynamic regrouping plans, authorization codes, interconnect access, etc.
Additionally, whenever a field unit is turned on and the unit is within RF coverage range of
the system, the unit's discrete address and user group selection shall be recorded into the
system database.
Whenever a field unit is on and is in RF coverage range of the system, any change of user
group selection for the field unit shall automatically update the system database with the
unit's 10 (discrete data signaling address) and current user group selection.
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The database shall permit user-defined sorting of calls by units, groups, time of day,
duration of call, channel, site, and priority.
The database shall be continuously backed up. This backup database shall act as a "Hot
Standby" database that is automatically kept current. Should there be a failure with the
primary database, the backup database shall automatically be activated for system access.
Alternately, the database may be mirrored between redundant controllers through a fault
tolerant distributed processing architecture. Every 24 hours, the database shall be
automatically backed up and stored on nonvolatile recording media, such as a tape drive.
The database shall have sufficient capacity to store all system profiles, as well as the
capacity to store one month of system activity for report generation.
2.2. 16. 1 System Diagnostics
Sufficient hardware and software shall be provided to monitor and test the trunked radio
system. The diagnostic system shall continuously test all RF repeater stations, site
controllers, and other critical hardware and software functions. Should any abnormalities be
found during a test sequence, the abnormality shall be logged in plain language (not coded
characters) .
At a minimum, the log shall include the type of problem encountered, the date and time, and
the channel(s) or equipment where the problem occurred. Additionally, the diagnostics
system shall activate audible and visible alarms to notify the system supervisor of the
problem.
If a failure results in a loss of transmitter power or high VSWR on a repeater station,
combiner, or antenna system, the system controller shall automatically remove that repeater
station from the system until the fault is corrected. If interference is received on a radio
channel, the system controller shall automatically remove that channel and associated
receivers from the system until the fault is corrected. When a repeater station or a radio
channel is removed from service, an alarm shall be sent to the system supervisor.
2.2.16.2 System Alarms
Alarm status information shall be accessible from the system manager terminal. The system
supervisor shall be able to ask for and receive alarm conditions concerning the base station
repeaters and controllers. The system shall be capable of having alarms printed out in plain
language on a printer. This printer shall be included with the system supervisor terminals.
Audible alarms must have a means to be silenced without resetting the visual indication.
A remote alarm indication subsystem shall be provided to capture diagnostic and alarm
reports as well as summarize traffic operations.
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At a minimum, the following trunked system alarms shall be logged and displayed:
A. Transmitter powerNSWR.
B. Control/signaling channel data integrity.
C. Working channel integrity.
D. Proper trunking operation of each channel.
E. System interference reception.
F. Miscellaneous alarms.
All individual system alarms must appear at the radio system management terminals. The
Contractor is given latitude as to how the system alarms will be integrated.
2.2. 16.3 Report Generation
The system manager shall be capable of generating management reports to provide the
necessary information for management personnel to review the reports and make decisions
regarding staff resource allocation and altering system size, and to evaluate the operational
effectiveness of the various components of the trunked radio system. The reports shall
include at least one month of system activity. At a minimum, management report generation
shall be provided in the following areas:
A. Unit database.
B. Group database.
C. Site database.
D. Activity reports.
E. Site statistics.
F. RF channel statistics.
G. Alarm reports.
2.2.16.4 Activity Reports
The activity reports shall be available in a summary and detail report form. The activity
summary report shall show a matrix for system activity for any specific time period selected
by the system supervisor for each of the following type of messages:
A. Individual messages.
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B. Group messages.
C. Emergency messages.
D. Data calls.
The following information shall be referenced to the above groupings:
A. Total number of messages.
B. Total time duration of messages.
C. Number of messages queued over the time period selected.
D. Total time consumed while in queued condition.
E. Average queuing delays and quantity.
2.2.16.5 System Manager Terminal
Three system manager terminals shall be included. The terminals shall consist of a desktop
style keyboard, processor, software, CRT, printer, all necessary interconnect cabling, and
120 V AC power supply.
The system manager terminal shall allow an operator at the terminal to perform the following
tasks:
A. Inquire about the status of alarms.
B. Inquire and make changes to the priority level assignments of any and all units in the
system; the priority shall be assigned on an individual basis or by user group
assignments or both.
C. Inquire about dispatch call loading information and telephone interconnect calls, if
this option is provided.
The terminal shall display the real time activity of the trunked radio system at a designated
location within the system. Real time information shall include, at a minimum, the following
information:
A. Alarms.
B. Specific working channels in current use.
C. Specific working channels available for use.
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D. Specific channel being used as trunking control/signaling channel.
E. Working channels removed from operation by the system manager.
F. Date and real time.
G. Type of communications activity in process: group, individual, emergency, data, etc.
H. Telephone interconnect activity, if provided.
I. Emergency calls.
J. Disabled units.
K. Queuing statistics.
L. Time duration of communications in progress.
M. Queue time delay of any radio channel.
N. Identification of calling and called parties using the system (unit ID).
The system manager terminal shall be capable of being connected with other terminals
operating in a multi-tasking network. The system manager terminal shall be the master
terminal with control over the other terminals. The master terminal shall be utilized by the
system supervisor and it shall control which functions and user groups a user terminal shall
interact with and display. The terminal shall include a printer to print reports and alarms.
2.2.17 Digital Voice Encryption
The trunked system backbone shall be capable of supporting digital voice encryption on each
channel. Digital voice encryption shall not affect the system RF coverage range, or degrade
the system in any manner.
The digital voice encryption technique shall meet the Federal Standard FS-1027 requirements
and the National Security Agency (NSA) Data Encryption Standard (DES) standardized digital
coding algorithm.
2.2.18 ReliabilitylRedundancy/Backup
A minimum of two trunking system failure modes shall be provided to minimize the loss of
communications system features and functions.
2.2.18.1 Failure Mode One (Single Point Failure)
Due to operational requirements and system loading, a single point failure that would cause
the system to revert to conventional (non-trunking) operation or non-simulcast operation
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would degrade the system to an unacceptable level. For this reason, it is required that the
system continue to trunk and provide all features, including radio coverage and APCO 16
features, in the event that the primary system controller or remote site controllers fail.
Therefore, redundant system and site controllers and automatic switching facilities are
required.
If the primary system or site controller fails, the system shall automatically switch to a
backup system or site controller for trunking control. During this mode of operation, the
system shall continue to provide all features, functions, and simulcast operation as specified
in this document. The functionality of system primary and backup site controllers may be
provided through a fault tolerant distributed processing architecture, provided that APCO 16
features and simulcast operation are maintained. The system shall not be "OFF THE AIR" for
longer than ten seconds (maximum) during the system adjustment.
2.2.18.2 Failure Mode Two (Multiple Point Failures)
Should the trunked radio system fail to the point that centrally coordinated trunked operation
can no longer be maintained, then the trunking system shall automatically revert to a pre-
planned mode of operation known as failsoft.
The failsoft mode shall either be preprogrammed conventional failsoft or fault tolerant
distributed processing trunking, whichever mode of operation is available from the
vendor. The system shall not be "OFF THE AIR" for longer than ten seconds (maximum)
during the system adjustment.
In the event that multiple failures in hardware or communications links result in a condition
whereby simulcast operation can no longer be maintained, The 41't Street site shall be
configured to operate on a standalone basis in the failsoft mode.
Should the system fail to provide full APCO 16 features such as emergency alarm during the
failure mode two, the radio users and dispatchers shall be continually alerted to the failsoft
mode of operation through an audible or visible alert.
2.2.18.3 Other Reliability Requirements
The system shall have the capability of assigning a minimum of four trunked repeater
stations to perform as the control/signaling channel. When a new control/signaling channel
is assigned, radio units shall automatically search for and acquire the new channel. The
control/signaling channel shall periodically be rotated between trunked repeater stations. In
the event that the control/signaling channel fails, the failure shall be detected and one of the
remaining stations shall be automatically assigned as the control/signaling channel.
In order to equalize the utilization of voice channels, voice channel assignments shall be
rotated with each PTT from a radio. For example, if the control/signaling channel is channel
one, the first voice channel assignment may be channel two and the second channel
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assignment may be channel three, and so on until it is rotated back to channel two again.
This type of channel rotation shall operate in the "transmission trunking" mode only.
A monitoring device shall be provided at each RF site to monitor control/signaling activity,
forward and reflected transmitter power, and up to eight other alarm inputs to be used as
the City sees fit. The alarms shall automatically be reported.
2.2.19 System Alignment/DiagnosticslTest Equipment
To facilitate system alignment, optimization, trouble shooting, and repair of the
communications system, a centralized diagnostic panel/rack shall be provided at a central
maintenance facility. This rack shall include a switch panel that will enable or disable RF
transmitters and other equipment operating in the system.
A patchable jack field shall be provided for all audio/data input and output lines of each
major piece of equipment to facilitate monitoring, injecting test tones, and isolating
interconnection circuits. The jacks shall include "normalled-through" contact arrangements
and shall be wired in this manner for the most used circuits. A sufficient quantity of patch
cords shall be supplied.
2.2. 19. 1 System Alignment/Optimization
Sufficient alignment control and test equipment shall be provided with the communications
system to allow proper alignment and optimization of the trunked simulcast system. The
equipment shall allow for injecting test tone that is swept across the audio bandwidth of the
communications equipment and sent to the transmitters under alignment. A test receiver
shall be remotely located in the test area and the received test audio shall be brought back to
the central maintenance facility.
A storage oscilloscope shall be connected so that the x-axis corresponds to the frequency of
the test tone and the y-axis corresponds to either the amplitude of the returned audio or the
relative phase of the returned audio and test tone. A method of permanently capturing the
oscilloscope patterns shall be provided. This shall be by photographic or graphic printing
methods.
Adjustments in audio level and audio phase delay for all trunked simulcast RF channels shall
be made from the central maintenance facility.
Automatic simulcast realignment upon any microwave loop switch action shall be provided.
2.2.19.2 Alignment Test Equipment
The alignment and optimization equipment shall be permanently installed in a rack at the
central maintenance facility. The equipment complement shall include all necessary
equipment, software, and hardware necessary to perform trunked simulcast system
alignment and optimization.
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2.2.19.3 Spare Parts Inventory
The Contractor shall furnish an itemized listing, with purchase costs, of spare parts, sub-
assemblies, plug-in boards, and components that are necessary to keep in stock in order to
maintain the communications system at a fully operational and function level. Spare voting
modules shall be included on the list.
The Contractor shall provide contract pricing for replacement parts seven years beyond
system acceptance.
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2.3 Channelization
The City has been allocated a number of channels as follows:
CHANNEL FREQUENCIES
FREQUENCIES BASE TRANSMIT MOBILE TRANSMIT
Channel 1 * 860.9125 815.9125
Channel 2 * 860.7875 815.7875
Channel 3 * 859.9125 814.9125
Channel 4 * 859.7875 814.7875
Channel 5 858.9125 813.9125
Channel 6 858.7875 813.7875
Channel 7 857.9125 812.9125
Channel 8 851.6375 806.6375
Channel 9 856.9125 811.9125
Channel 10 856.7875 811.7875
Operational Bandwidth (* *) FH - Fl = 9.275 MHz FH - Fl = 9.275 MHz
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3. PERFORMANCE VERIFICATION
3. 1 General
The Contractor shall verify system performance to the City prior to beginning the
Performance Period. System performance shall be demonstrated by equipment/system tests
and verifications.
The Contractor shall provide all necessary technical personnel and test equipment to conduct
the tests. The Contractor shall coordinate with the City in regard to scheduling the tests
and provide at least three weeks notice prior to performing the tests.
It is recognized that a variety of testing procedures and equipment may be utilized to verify a
particular specification. Therefore, the Contractor shall be afforded latitude in this regard,
provided the methods proposed are regarded as acceptable in the industry, as determined by
the City and the City's technical consultant. All test results shall be recorded in a
standardized format to be determined by the Contractor. The format to be used for
recording test program data shall be submitted to the City for approval 30 days prior to
testing. All recorded test program data shall be dated, witnessed, and signed by the
contract managers and designated representative of the City and the Contractor. The entire
test data shall be presented in a single test report.
3.2 System Acceptance Test Plan
A System Acceptance Test Plan (SATP) shall be submitted with the response. This plan
shall form the basis for a mutually agreed upon SA TP between the City and the Contractor.
The SA TP shall, as closely as possible, resemble the "real life" application of the equipment
and shall include, but not be limited to:
A. Technical Compliance:
1 . Fixed end equipment.
2. Field equipment.
B. Operational Compliance:
1 . Consoles/control stations.
2. User units.
C. RF Coverage Compliance:
1 . 800 MHz system coverage.
In addition to the Contractor-provided equipment, any existing City equipment to be modified
and/or relocated shall be tested or demonstrated to be fully functional both before and after
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modification and/or relocation.
3.3 Radio System
3.3.1 Equipment/System Tests
Following equipment installation, the following minimum tests shall be performed for each
piece of equipment (including any modified and/or relocated existing equipment). Any
equipment not meeting the requirements of this RFP shall be repaired or replaced by the
Contractor without additional cost to the City. These tests shall be:
A. Base Stations:
1. Transmit frequencies.
2. Transmitter deviation/transmit bandwidth (normal speech).
3. Forward and reflected power at transmitter output.
4. Forward and reflected power at combiner output.
5. Insertion loss of combiner.
6. Receiver frequency.
7. Receiver threshold sensitivity.
8. Receiver multicoupler gain/loss.
9. Receiver effective sensitivity/tower mount preamp test.
B. Satellite Receiver Unit:
1 . Receiver frequency.
2. Receiver threshold sensitivity.
3. Receiver multicoupler gain/loss.
4. Receiver effective sensitivity/tower mount preamp test.
C. RF Control Stations:
1. Transmit frequencies.
2. Transmitter deviation/transmit bandwidth (normal speech).
3. Forward and reflected power at transmitter output.
4. Receiver frequencies.
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5. Receiver threshold sensitivity.
D. Voting Comparator:
1. Operational tests to be conducted to verify end-to-end proper functioning of
each channel of each comparator.
E. Antenna and Transmission Line Tests:
1 . All antennas and transmission lines shall be tested from the interior of the
equipment buildings using Time Domain Reflectometry and a TDR unit
capable of producing a hard copy of the results. This method of
measurement shall indicate any impedance discontinuities in the transmission
line/antenna system. Additionally, the VSWR shall be determined at the
input connector of the transmission line.
The Contractor shall provide suitable documentation of the test results. At a
minimum, the TDR test data (photograph, thermal printout, or graphic
drawing) shall be provided.
Mobile and portable radios shall be tested on a random sampling basis of 5% of each
delivered lot (consecutive serial numbers). Failure to meet published specifications may
result in the City rejecting the entire lot. Vendor shall then take appropriate action to
correct all affected radios in the lot and upon resubmission of the lot for testing, the
radios will be again sampled on a basis of 50/0 random units being tested.
F. Mobile Radios:
1.
Transmit frequencies.2.
(normal speech).
Transmitter deviation/transmit bandwidth
3. Forward and reflected power at transmitter output.
4. Receiver frequencies.
5. Receiver threshold sensitivity.
G. Portable Radios:
1. Transmit frequencies.
2. Transmitter deviation/transmit bandwidth (normal speech).
3. Receiver frequencies.
4. Receiver threshold sensitivity.
H. Coverage Tests:
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3.4.8
Portable Radio Configuration
Portable antenna performance can vary widely depending on the type of antenna used and
the location of the portable antenna on the user's body. The coverage maps included for
portable radios must show the coverage predicted for a 3 watt portable unit using a 1/2-
wave flexible whip antenna at hip level and a 3 watt portable unit using a public safety
speaker microphone antenna. Base to portable talk out coverage shall be analyzed with the
portable unit at hip level using the 1/2-wave flexible whip. Portable to base talk back
coverage is analyzed with a public safety speaker microphone antenna.
3.4.9
Inside Building and On-Street Coverage
The City of Miami Beach digital simulcast system shall be guaranteed to provide an 18 dB
margin to meet the minimum reQuirements of heavy building coverage.
Building Type Definition:
Heavy:
Large downtown building, large commercial building, condominium, hotel. or
large enclosed shopping mall (four stories or more). Loss is typically 18 dB or
more.
Medium:
Small to medium size stores, small apartment buildings, or a small to medium
size factory or office buildings (less than four stories). Loss is typically 11 dB
or more.
Light:
Residential buildings (one and two story houses) and other small commercial
buildings. Loss is typically 6 dB or more.
3.4.10 Coverage In Specific Buildings
Except as specifically noted, the coverage prediction for "in building" locations need not
include locations such as elevators, basements below ground level, tunnels, bank vaults, and
other locations shielded by metal walls or with heavy construction and with no windows or
doors. Since building loss can vary significantly depending on the construction of the
building, the coverage maps need not predict coverage within any specific building. If
coverage is needed in a specific building, then a field survey will be conducted.
The City has specifically addressed, in the SOW, coverage requirements for several
buildings. These buildings are:
A. Mt Sinai Hospital (provide BOA as necessary).
B. South Shore Hospital (provide BOA as necessary).
C. Police Headquarters, 1100 Washington Ave (provide BOA as necessary).
O. Fountainbleu Hilton Hotel (verification only).
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3.4.6
3.4.7
Antenna Site Equipment Parameters
Site # 1 - Rebecca Tower (Receiver Only)
arameter
ransmit
Antenna Height
Antenna Mounting
Antenna ain
na
na
na
tation Two
arameter
(preliminary, as
Antenna Heig t
Antenna ounting
Antenna ain
feet
dB
- Tower 41
arameter
Antenna Height
Antenna ountlng
Antenna alO
1 . dB
5 watts (preliminary, as
licensed)
Mobile Radio Configuration
dB
feet
1 .4 dB
1 .4 dB
The coverage maps included for mobile radios are to show the coverage predicted for a 35
watt mobile radio unit. This prediction shall be based on the mobile radio being installed in
standard automobiles that are approximately five feet in height. For purposes of modeling
coverage, the mobile antenna should be mounted on the roof of the vehicle.
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and delay spread that falls below that required for audio circuit merit and reliability shall be
identified in the coverage predictions and noted as an area of less than acceptable
performance.
3.4.4 System Configuration/Antenna Sites
ite
#
Ite ame
Location
Coordinates
tructure
Height
( Feet)
1 5
Tower 41
250 46" 12" N
800 08' 20" W
250 47" 58.3" N
800 07' 52.1" W
250 48' 52.3" N
800 07' 33.1" W
250 51' 35.5" N
800 07' 34.4" W
15
3.4.5 Equipment Parameters
3.4.5.1 General Parameters Subscriber Equipment
The parameters are as follows:
A.
Mobile power
35 watts (Public Safety)
B.
Mobile antenna type
3 dB
c.
Portable power
3 watts
D.
Portable ant type (1)
1/2-wave end or center fed, whip (Worst case
talk out)
E.
Portable ant type (2)
Public safety speaker mic. ant. (worst case
talk back)
F.
Faded Mobile Sensitivity
(DAO 3.4)
G.
Faded Portable Sensitivity
(DAO 3.4)
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3.4 Radio Communications Coverage
3.4.1 Coverage Reliability
The ftfgQggr shall supply coverage maps to depict 97 percent area coverage for the
locations enclosed within the predicted coverage contour for portable and mobile radio
coverage.
Coverage maps shall be provided for mobile and portable configurations. For the purpose of
coverage performance testing, the worst case of the portable in-building talk out or talk back
configuration shall be confirmed. The Contractor and the City shall mutually agree on the
performance depicted in the coverage prediction.
3.4.2
Received Signal and Circuit Merit
The Contractor must account for the users being in dynamic situations and adjust their
prediction to provide for DAO 3.4 performance in a moving faded environment using TIA/EIA
TSB-88 methodology. DAO 3.4 level audio quality in a faded environment requires more
signal than in a stationary condition. Below is the TIA TSB-88 standard DAQ audio chart:
Unusable, speech present but unreadable.
Understandable with considerable effort. 1
Frequent repetition due to
noise/distortion.
o -.4
ccasional
DA -5
peech easily understood. In requent
noise/distortion.
peech easily understood.
dB
3.4.3
Simulcast Coverage Performance Prediction
The Contractor shall predict simulcast coverage using TIA TSB-88 methodology which
aggregates signal strength (signal to noise) and simulcast delay spread throughout the
complete predicted coverage area. All areas within the predicted coverage contour are to be
analyzed for the combined effect of signal strength and simulcast delay spread from all
simulcast transmitters in the system. Any area that exhibits an aggregate of signal strength
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17. Telephone patch operation.
18. Telephone interconnect operation.
19. Cross muting.
20. Correct programming per customer templates.
H. logging Recorder/Reproducer:
1 . Proper operation.
I. Instant Playback RecorderslReproducers:
1. Proper operation.
J. System Manager and Control System:
1 . Data logger.
2. Printers.
3. All software functions, including real time, on-line variation of report content
and format, and the capability to restore and/or access and/or use as input to
the report program(s) historical data.
4. CRT monitor/keyboard/system unit.
5. Failure mode operation.
6. Control station reassignment.
7. Fleet/sub-fleet assignment/reassignment.
8. Dynamic regrouping.
K. Microwave Radio Tests:
Applicable to the relocated path, as verification of path integrity during system
acceptance.
1. Net path loss shall be measured and recorded for each RF path.
2. Received carrier power for each end of each path.
3. Calculation of flat fade margin.
4. Measurement of BER.
5. Service channel.
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CITY OF MIAMI BEACH -800 MHz SYSTEM - STATEMENT OF WORK
3. Conventional and trunked operation.
4. Correct programming per customer templates.
F. RF Control Stations:
1. Operational controls and functions.
2. User group selection.
3. Conventional and trunked operations.
4. Remote control of stations.
5. Unit identification display.
6. Correct programming per customer templates.
G. Control Consoles:
1 . Conventional channel/trunked user group selection.
2. Transmit audio (level and quality) and VU meter operation.
3. Receive audio and call indicator operation.
4. Electronic clock operation.
5. Intercom operation.
6. Simultaneous select/merge operation.
7. Multi-auto select operation.
8. Muting capability, channel and system.
9. Radio/telephone/headset interfacing.
1 0 . Transmitter keying and transmit indicator via foot switch and monitor.
11 . Headset jack operation and muting of selected speaker.
12. Volume control operation.
13. Alert tone operation.
14. Supervisory control.
15. Paging control.
16. Parallel transmit/busy indication.
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CITY OF MIAMI BEACH -800 MHz SYSTEM - STATEMENT OF WORK
1 . As defined herein.
3.3.2 Functional Tests
All equipment functions shall be demonstrated for all equipment specified in this document.
These functional tests shall include but not be limited to the following:
A. All Trunked Stations:
1 . Local operating controls.
2. Remote operating controls.
3. Trunked and failsoft operation.
B. Conventional Stations:
1 . Proper operation.
2. Local operating controls.
3. Remote operating controls.
C. Voting Comparators:
1 . Proper operation.
Mobile, portable radios and control stations shall be tested on a random sampling basis
of 50/0 of each delivered lot (consecutive serial numbers). Failure to meet published
specifications may result in the City rejecting the entire lot. Vendor shall then take
appropriate action to correct all affected radios in the lot and upon resubmission of the
lot for testing, the radios will be again sampled on a basis of 5% random units being
tested.
D. Mobile Radios:
1. Operational controls and functions.
2. User group selection.
3. Conventional and trunked operations.
4. Correct programming per customer templates
E. Portable Radios:
1. Operational controls and functions.
2. User group selection.
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CITY OF MIAMI BEACH -800 MHz SYSTEM - STATEMENT OF WORK
With the three-site simulcast system, the Contractor shall guarantee coverage into the
specific buildings listed above, with the exception of Fountenbleu Hotel, where verification
of a hotel-owned internal BOA system performance will be performed at no risk to the
Contractor.
In each of these structures, the testers shall test only in the ground level floors and
emergency room locations unless otherwise stated. A minimum of 25 tests shall be
performed in random locations throughout each structure.
A passing score will be 97 percent. If a structure fails any tests during the initial minimum of
25 test locations, the test regimen shall be increased to 100 locations. A passing score will
be 97/100 locations.
3.4.11 Coverage Acceptance Test Plan
This Coverage Acceptance Test plan is designed to demonstrate that the RF coverage for
units proposed to the City will meet the reliability requirement as agreed to by the City and
the Contractor. A quantitative method of measurement will be used which involves the use
of a calibrated test receiver, analog to digital converter, a portable computer, and a Global
Positioning System (GPS) receiver. The GPS receiver will be used to determine the latitude,
longitude, and speed of the test vehicle. The computer will be loaded with a mapping
database that includes local streets, rivers, railroads, and other features. The computer will
save the measured data for each grid that has been defined.
This test will be used to evaluate coverage provided by the proposed system for units in the
following configurations:
A. Base to portable talk out to a unit with flex antenna at hip level inside 18 dB
buildings.
The automated test shall simulate the conditions above through the use of the
adjusted A TP target level in the table below.
B. Portable to base talk in from a unit with a public safety speaker mic. antenna.
The Contractor shall provide a report based upon extrapolation of the collected data
to simulate the conditions of portable talk back. If known conditions of outside
interference to fixed receivers exist, they shall be indicated in the report for
discussion with the City. The effects of such interference shall be reported, but will
not be considered for the evaluation score.
The system shall be tested in the IMBE digital mode of operation.
The acceptance criteria will be based on the demonstration that a signal equivalent to - OAQ
3.4 is available at an digital receiver input. This portion of the test will determine the RF
signal levels within City. Uniformly distributed grids will be evaluated over the coverage
areas described above. Ninety-seven percent of the grids tested must yield the required A TP
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CITY OF MIAMI BEACH -800 MHz SYSTEM - STATEMENT OF WORK
target signal level. (See calculation of A TP Target for inside 18 dB buildings, in the following
tables.)
Configurations outlined above will be evaluated based upon reference field intensity
measurements acquired by the calibrated measurement equipment. The test set shall be
based on a calibrated test receiver inside a vehicle with a 1/4-wave antenna mounted on the
outside center of the roof of the vehicle. During the field test, the automobile will travel to
each of the test locations. At each location, outbound signal level measurements will be
captured by the calibrated measurement equipment and these measurements will be used as
reference levels upon which all other levels will be determined. During the analysis phase,
the value for each configuration will be obtained through extrapolation to compensate for
any system gain differences between the test equipment and each of the configurations to
be evaluated.
Raw test data shall be provided to the City for independent analysis by the City's consultant.
The raw test data shall contain the following:
A. Longitude and latitude of each test grid.
B. Raw data string of all RF signal samples or mean RF signal level and standard
deviation corresponding to each test grid.
The file format may either be a text (. txt), (.xls), or other format importable into an EXCEL
spreadsheet.
The following table indicates the values to be used to determine the A TP target reference
signal level for each configuration. These represent the difference in system gain between
the calibrated measurement equipment and each of the configurations. These values will be
used in the analysis phase to evaluate acceptance.
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CITY OF MIAMI BEACH -800 MHz SYSTEM - STATEMENT OF WORK
Digital C4FM IMBE DAD 3.4 Signal Threshold
Mobile antenna degradation
Mobile line loss
Portable antenna factor
Adjusted portable antenna factor
Receiver faded sensitivity (DAD 3.4)
Adjusted portable antenna factor
Portable with SMA outside (DAO 3.4)
Portable in heavy 18 dB buildings
Receiver threshold (DAO 3.4)
Heavy 18 dB building factor
Portable in heavy building (DAD 3.4)
Portable Antenna Degradation Relative To Mobile Test
Digital C4FM IMBE Faded Mobile Sensitivity (DAD 3.4 = 2.0%/16.2dB) = -106.3 dBm *
SMA Flex Whip at Hip
-1.0 dBd -1.0 dBd
-1.8 dB -1.8 dB
+ 7.5 dBd + 10.9 dBd
(+4.7 dB) (+8.1 dB)
-106.3 dBm -106.3 dBm
+4.7 dB +8.1 dB
(-101.6 dBm) (-98.2 dBm)
-101.6 dBm
+18.0 dB
(-83.6 dBm)
-98.2 dBm
+ 18 dB
(-80.2 dBm) ATP
Target For talk out.
Digital EDACS FM IMBE DAD 3.4 Signal Threshold
Mobile antenna degradation
Mobile line loss
Portable antenna factor
Adjusted portable antenna factor
Receiver faded sensitivity (DAD 3.4)
Adjusted portable antenna factor
Portable with SMA outside (DAD 3.4)
Portable in heavy 18 dB buildings
Receiver threshold (DAO 3.4)
Heavy 18 dB building factor
Portable in heavy building (DAD 3.4)
Portable Antenna Degradation Relative To Mobile Test
Digital FM IMBE Faded Mobile Sensitivity (DAD 3.4 = 2%/15.7 dB) = -107.6dBm *
SMA % Wave Whip at Hip
-1.0 dBd -1 .0 dBd
-1 .8 dB -1 .8 dB
+ 10.0 dBd + 10.0 dBd
(+7.2 dB) (+7.2 dB)
-107.6 dBm -107.6dBm
+7.2 dB +7.2 dB
(-100.4 dBm) (-100.4 dBm)
-100.4 dBm
+ 18.0 dB
(-82.4 dBm)
-100.4 dBm
+ 18 dB
(-82.4 dBm) ATP
Target For talk out.
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CITY OF MIAMI BEACH -800 MHz SYSTEM - STATEMENT OF WORK
3.4.12 Coverage Testing Methodology
A. This test will be an RF signal strength measurement test using a calibrated mobile
receiver to measure raw outbound signal from the simulcast base stations.
B. Computers provided by the Contractor in the automobile will be used to gather signal
strength data.
C. The City will provide the vehicles used for the test.
D. An antenna will be connected to the antenna port of a calibrated Contractor-supplied
test receiver monitoring the transmission from a repeater at each base station radio
site. The antenna will be mounted on the outside center of the automobile roof. An
analog to digital converter device will be connected between the signal strength
indicator port of the mobile and the computer. A computer program will manage
each gathering session and store the collected data on disks for later analysis.
Following the completion of each day's test session, a digital copy of the drive test
data shall be provided to the City or its consultant.
E. A quasi-random method of selecting evenly and uniformly distributed test locations
will be used. The indicated required coverage areas will be divided into evenly
distributed grids. The computer will display the grid structure as described, and
overlay it on the screen on top of a base map showing the roads. The computer will
provide a visual indication that data has been collected in a grid.
F. Signal strength at each location will be determined by taking 500 evenly timed data
measured over a distance of 40 wavelengths. The average of these measurements
will be computed to determine a signal level representative of the test location. An
average of multiple samples is used rather than a single measurement to ensure that
the measurement is not biased by taking a single sample that might be at a peak or
null point on the radio wave. The resulting average will be referred to as the
II Reference Grid level. II
G. The "A TP Target Reference level" will be used, and through extrapolation, receive
signal levels will be determined for each of the test configurations. For a particular
configuration, if the receive signal level is equal to or greater than the A TP Target
Reference level, then the grid for that configuration will be declared passed. If the
extrapolated receive signal level is worse than the ATP Target Reference level then
the grid for that configuration will be declared failed. If 97 percent of the grids are
determined to be passed grids for a particular configuration, the coverage for that
configuration will be declared passed. The successful passing of each of the
configurations will constitute the criteria for RF signal strength coverage acceptance.
3.4.13 Prerequisites and Preparation
One automobile and driver supplied by the City will be utilized for this test. The Contractor
will provide the calibrated measurement equipment for the test. The Contractor will conduct
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CITY OF MIAMI BEACH -800 MHz SYSTEM - STATEMENT OF WORK
the testing procedures. A representative for the City will accompany the test team, and the
team members will be determined by the City prior to the testing.
3.4. 14 Analyzing Data and Report Generation
During the field test, a computer file is generated which includes the signal level averages for
each test location. This data will be placed in a computer spreadsheet during the analysis
phase and summaries will be computed for each of the test configurations.
A report outlining the test and test results will be submitted to the City. The time frame for
the report submission will be agreed to by City and the Contractor.
The successful completion of the automated coverage test will demonstrate sufficient signal
strength to provide 18 dB building coverage throughout 97 percent of the area within the
City .
3.4.15 Manual Delivered Audio Quality (DAQ) Test
It is generally accepted that digital audio quality is affected by a number of factors. The
most significant are the signal strength and channel bit error rate (BER). While the automated
test could measure BER in an automated method, it would be necessary to attenuate all of
the system margin in the mobile test package. However, this still would not accurately
portray the real operating environment. Therefore, a manual DAQ test will be performed.
Separate manual portable radio talk out and talk back tests shall be conducted for selected
indoor locations within the City coverage area. The portable radio with speaker-microphone-
antenna (SMA) worn on the lapel shall be tested for talk in (portable to base) and a portable
at hip level shall be tested for talk out (base to portable).
The methodology of the delivered audio quality tests will be based upon the TIA TSB88
subjective descriptions. A two-way test message will be transmitted at each test location
and recorded by each listener. During the tabulation, the messages will be checked for
accuracy. Successful transmission of the test message will be the sole evaluation criterion
for the manual DAQ test.
Successful completion of the manual DAQ test will demonstrate the proper operation of the
digital simulcast system with respect to RF faded signal thresholds and bit error tolerance.
Buildings in each grid will be tested through the transmission of a standardized test
message. Buildings failing the test will be later evaluated to determine the building loss by
measurement of the available signal strength outside of the building and comparing it to the
signal strength measured within the building. A building which fails the DAQ 3.4 test shall
be included in the test scoring if the building loss is found to be 18 dB or less. A building
which fails the DAQ 3.4 test shall be excluded from the test scoring if the building loss is
found to be greater than 18 dB. In this case, the City may select an alternative building in
the same grid for later testing, as the initially selected building demonstrates a loss of more
than 18 dB.
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CITY OF MIAMI BEACH -800 MHz SYSTEM - STATEMENT OF WORK
Building losses will be established by measuring the signal outside a building and a signal
measured inside a building. Measurements outside buildings will be gathered by placing the
automated measuring equipment on a cart or using a handheld signal strength measuring
device. The measurement will be along at least three sides of the building being tested (as
far as practical limits allow). The mean of these signal measurements will establish the
outside signal level. The measurement will then be moved inside the building. At locations
where the voice quality test fails, the signal will be measured at that point to obtain the in-
building signal strength for that specific test point.
3.4.16 Coverage Performance Guarantee
The Contractor shall guarantee RF coverage performance in accordance with the
requirements of this document. A minimum of 97 percent of the test locations shall provide
a voice quality of DAQ 3.4 or better as determined by the test methodology set forth in this
document. If the RF coverage performance of the simulcast trunked radio system supplied by
the Contractor fails to meet the coverage requirements stated in this document, the
Contractor shall modify or otherwise cause the system(s) to meet the minimum requirements
of this document at no cost (direct or indirect) to the City. If corrections to the system are
required, all coverage tests will be repeated as necessary for any portion of the system
determined by the City to have potentially been impacted by the correction work done by the
Contractor. The City retains the option to require that all coverage tests be repeated in the
event that the simulcast system requires modification or repairs during the conduct of any
testing.
3.4.17 Test Location
A statistically significant number of buildings shall be randomly chosen as test locations
within the grids of the City coverage area. If buildings do not exist within the grid, then the
test shall be conducted from inside of a passenger vehicle and duly noted.
Tests will be conducted within typical buildings having 18 dB or less building loss. These
are described as heavy density or large type structures.
As described previously, random building locations which demonstrate greater than 18 dB
building loss will be excluded as test points if the building fails but will be retained as part of
the test results if the building passes.
Test locations within buildings will be selected by the field tester and will fairly simulate
locations typically encountered by public safety personnel. By way of example, but not of
limitation, tests in apartment complexes will be conducted in the hallways or stairwells of
said complexes. No attempt will be made to seek out unusually high-density areas within
buildings such as boiler rooms or underground parking areas.
One test location will be selected within each random building. The location will be on the
ground level of the building.
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CITY OF MIAMI BEACH -800 MHz SYSTEM - STATEMENT OF WORK
Talk in testing will be conducted with the use of a shoulder or lapel microphone with an
integral antenna (SMA type) mounted at shoulder level on the exterior of all clothing. The
shoulder !Iapel microphone and antenna will be connected directly to a portable radio that will
be mounted in a belt holster. Additionally a portable with a flex whip antenna will be
mounted at hip level for talk out testing.
3.4.18 Test Methodology
A. A "standard test message" is defined as the following sequence and will be
evaluated as one DAQ 3.4 test message:
1. Call.
2. Call acknowledgment.
3. In-bound message.
4. Out-bound message.
5. Sign off.
B. The test message will contain the following information:
1 . The inbound test message will consist of the words "Test Number"
concatenated with the following information:
a. Grid number.
b. Decimal point followed by test point within that grid.
c. Five randomly generated two-digit numbers.
As examples: "Test Number 345.1, 12, 42, 57, 14, 88" is the first attempt
test conducted for the first location in Grid 345; and "Test Number 345.2,
13, 45, 58, 17, 89" is the second test attempt conducted for the first
location in Grid 345.
C. The outbound test message will consist solely of five randomly generated two-digit
numbers.
D. Random numbers will be generated by a computer for each district and submitted to
testers and dispatchers immediately before each test day. Neither field testers nor
dispatchers will have any knowledge of the other's random test number sequences
prior to the test.
E. The tester will sign off with "10-4"
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CITY OF MIAMI BEACH -800 MHz SYSTEM - STATEMENT OF WORK
F. If the test message is not clearly received by either the dispatcher or the tester, the
test sequence shall be repeated once more; with the tester allowed to move the radio
antenna from one side of their body to the other, without changing their location.
This shall be flagged on the score sheet as a second attempt. If this second attempt
is a pass, the test point passes.
.,;
G. If human error or distraction causes a transmission to be missed, the test sequence
will be repeated and a notation will be made in the score sheet.
H. The test cycle is complete.
After each day's test session, the original test forms will be delivered to the City's Project
Manager. Copies will be made for the City and the Contractor for immediate review.
After all test cycles are completed, the standardized test forms will be tabulated and scored.
A completed test cycle must contain the exact random test messages, correlated with the
test grid number, to be considered a pass. DAO 3.4 will be achieved by the reception of the
exact random test messages by both the console operator and tester.
Testing will be conducted at a statistically significant number of grid locations (one point per
grid) within the City coverage area.
To eliminate possibility of error on the part of the testers, at tabulation, each failed test
message will be analyzed for patterns indicative of commonly confused number pairs. For
example, the pairs 59 versus 69 and 60 versus 16 are commonly confused. Such number
confusion will be corrected during the scoring, provided the error is obvious and is the sole
cause of failure of a given test sequence. The successful passing of 97 percent of the tested
areas will constitute the criteria for acceptance of the DAO test. (See Appendix B.)
3.4.19 Thirty-Day Test Plan
3.4.19.1 Purpose
This definition of the thirty-day test plan will serve to clarify the conditions required to verify
the performance of the City's simulcast radio system over an extended period, as required
by the SOW.
3.4.19.2 General
The City, upon successful completion of the prescribed performance test period, shall accept
the performance of the system. A period of 30 calendar days of successful operation
following installation and performance verification of the fixed equipment shall constitute a
successful performance test period. Prior testing required by the contract, including system-
staging tests and fixed equipment site tests previously witnessed and approved by the City,
shall be incorporated into this document.
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CITY OF MIAMI BEACH -800 MHz SYSTEM - STATEMENT OF WORK
The beginning of this performance period shall be defined as the time when the system's
electrical and operational features testing has been completed, the system has been
approved by the Contractor for the City's beneficial use, and 75 percent of the subscriber
units are in use. The Contractor shall submit a letter to the City signifying that the system is
ready for test.
During the 3D-day performance period, the City shall utilize the radio system for its intended
purpose as much as possible, and shall test all operational modes and equipment
configurations to ensure that all features operate properly, and that all system anomalies
have been identified.
For the purposes of this Performance Test, the entire radio system shall consist of: the
simulcast trunking subsystem including the Police console dispatch subsystem, Fire console
dispatch subsystem, system management subsystem, Network Monitoring and Alarm
Reporting subsystem, and the multiplexer subsystem.
To meet the standards for acceptance, the system shall operate without any major failure of
equipment or equipment function which results in the inability of the overall system to
perform as specified. However, any minor failures that are normally encountered during the
operation of such a complex radio system shall not constitute a failure in achieving
successful operation.
A minor failure shall not interrupt the 3D-day performance window.
Any deficiencies noted during this test period shall be identified in writing to the Contractor
and these deficiencies corrected by the Contractor in accordance with the maintenance
response requirements stated in the contract.
The City's designated representative shall witness the performance period, and shall keep a
detailed punch list of suspected system deficiencies. Within 14 business days following
completion of the performance test, the City representative shall submit this punch list to the
Contractor for analysis and prioritization of any corrections required.
A major failure of any subsystem shall cause the 30-day test period for that subsystem alone
to be suspended until repairs have been made. Upon repair of the subsystem, the 30-day
performance test will restart and must run for an additional 30 consecutive days without a
major failure. Any subsystem which successfully completes the 3D-day performance phase
shall be designated "Passed" and shall not be subject to re-testing. When all subsystems
have successfully passed the testing, the entire hardware system shall be declared accepted,
subject to correction of punch list items noted during the testing phase.
3.4.19.3 Service Support
The City requires 24-hour maintenance of fixed system components for the duration of this
test.
The City shall contact the Contractor's designated local service facility to report any system
outage or deficiency.
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CITY OF MIAMI BEACH -800 MHz SYSTEM - STATEMENT OF WORK
3.4. 19.4 Classification of Failures
3.4. 19.4. 1
3.4.19.4.2
3.4.19.4.3
To more clearly define the impact that equipment failures may have on overall system
functionality, a description of the classifications of failures should be noted. These have
been defined below.
Minor
Trunking System
A.
Failure of no greater than one repeater channel, provided that such failures are
corrected within the maintenance response time required by the SOW.
B.
Failure of any equipment that does not cause the interruption of the trunking
operation, wired trunked console dispatch functionality, or operation, provided that
redundant equipment automatically switches into operation in accordance with the
SOW.
C.
Failure of a single wired trunked console dispatch position.
D.
Failure of a site frequency standard, provided that redundant equipment
automatically switches into operation in accordance with the SOW.
E.
Failure of a single tower-top amplifier or antenna.
F.
Momentary (1 0 second) system outages while switching to redundant control
equipment.
G.
Minor errors in subscriber equipment database affecting fewer than 25 non-fixed
radios.
Microwave and Multiplex System
Malfunctions which cause a failure of three or fewer DSO circuits.
Exclusion: the Contractor is not responsible for those components of the existing microwave
system which were not subject to modification under this contract. Provided that such
failures are properly identified and are corrected within eight hours, such excluded failures
will not require a restart of the 30 day test. The test may continue with credit given for
successful time which has already elapsed.
3.4.19.4.4
3.4.19.5 Major
Network Monitoring and Alarm System
Malfunctions which cause a failure of a single workstation.
3.4.19.5.1 Trunking System
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CITY OF MIAMI BEACH -800 MHz SYSTEM - STATEMENT OF WORK
Malfunctions which cause:
A.
System in fail-soft.
B.
Sustained communications failure exceeding one minute in duration.
C.
More than one wireline console operator position off the air.
D.
Greater than one channel resource down.
E.
A simulcast failure affecting one or more sites.
F.
Loss or failure of system controller configuration database.
G.
Loss or failure of subscriber database affecting 25 or more non-fixed radios.
3.4.19.5.2
Microwave and Multiplex System
Malfunctions which cause a simultaneous failure affecting traffic of more than three DSO
channels.
Exclusion: the Contractor is not responsible for those components of the existing microwave
system which were not subject to modification under this contract. Provided that such
failures are properly identified and are corrected within eight hours, such excluded failures
will not require a restart of the 30-day test. The test may continue with credit given for
successful time which has already elapsed.
3.4.19.5.3 Network Monitoring and Alarm System
A. A failure affecting operation of all work stations.
B. A failure affecting more than a single RTU.
C. Loss or failure of configuration database.
3.4.19.6 Report
Failures detected during this test will be reported to the City on the standard work ticket
format utilized by the Contractor. These reports will include, at a minimum:
A. Model and serial number of the equipment affected (asset number if applicable).
B. Original complaint, including time and date failure was first reported.
C. Revised complaint and/or trouble found.
D. Repairs made and parts used.
E. Technician name or control number.
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CITY OF MIAMI BEACH -800 MHz SYSTEM - STATEMENT OF WORK
F. Any recommended improvements to the system.
G. Any FCC required measurements made due to repairs.
A final report shall be submitted to the City within 30 days of the successful completion of
this acceptance test. All items on the City's punch-list plus all failures uncovered by this
test will be prioritized, and an action plan will be generated which addresses all of these
issues.
3.4.19.7 Exclusions
Failures caused wholly or in part by the following conditions shall not be considered as
conditional to system acceptance under this 3D-day performance plan:
A. Acts of God, such as lightning, flood, fire, or earthquake.
B. Willful abuse or damage caused by any person or group of persons excluding acts by
employees or agents of the Contractor or its subcontractors.
C. Work stoppage or strike for any reason except by employees or agents of the
Contractor or its subcontractors.
D. loss of adequate AC power for a period longer than provided for by contracted
generator, battery or UPS backup power runtime.
E. lack of performance of any City-supplied equipment (e.g. CAD host).
RCC Consultants, Inc.
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APPENDIX A
SUBSCRIBER EQUIPMENT REQUIREMENTS
APPENDIX B
LETTER FROM AUDIOLOGY ASSOCIATES OF NORTH FLORIDA
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800 MHz TRUNKED DIGITAL SIMULCAST RADIO SYSTEM, DIGITAL MULTIPLEX,
TOWER, SHELTER, AND SERVICES FOR CITY OF MIAMI BEACH, FLORIDA
INSTRUCTIONS TO PROPOSERS
Wglijr.i@t~Htip,ijgfj~~~Wfmtgllttillj will be received by the City of Miami Beach
.firo.cU"r.Ei"menf..blvlslc)"n.:.....3rcf..j:ki.O'r.;.....i'i60 Convention Center Drive, Miami Beach, Florida
33139, until 3:00 p.m. on the @!!~~j,g~jp1~]'!1I!m~j 2002 for:
800 MHz TRUNKED DIGITAL SIMULCAST RADIO SYSTEM, DIGITAL MULTIPLEX,
TOWER, SHELTER, AND SERVICES FOR CITY OF MIAMI BEACH, FLORIDA
iii~i_~W:~-~
present a photo identification card (i.e. driver's license) before entering our City Hall building.
Bidders may expect delays up to 30 minutes, and should therefore plan accordingly in giving
themselves enough time to deliver bid/proposal by the due date and time as specified herein.
Any bids or proposals received after time and date specified will be returned to the bidder
unopened. The responsibility for submitting a bid/proposal before the stated time and date is
solely and strictly the responsibility of the bidder Iproposer. The city is not responsible for
delays caused by mail, courier service, including U.S. Mail, or any other occurrence.
Any questions or clarifications concerning this Bid shall be submitted in writing by mail or
facsimile to the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL
33139, or FAX: (305) 673-7851. The Bid title/number shall be referenced on all
correspondence.
All questions must be received no later than ,. calendar days prior to the scheduled Bid
opening date. All responses to questions/cla'rI"fi'cations will be sent to all prospective bidders
in the form of an addendum.
Mail, E-Mail, Fax or deliver all technical questions to:
City of Miami Beach
Procurement Division, 3rd Floor,
1700 Convention Center Drive,
Miami Beach, Florida 33139
Attention: Mr. Gus Lopez
(305)-673-7851 fax
guslopez@ci.miami-beach.fl.us
The City of Miami Beach reserves the right to accept any proposal or bid deemed to be in
the best interest of the City of Miami Beach, or waive any informality in any proposal or bid.
The City of Miami Beach may reject any and all proposals or bids.
3/9/2003
D~n~ 1 nf 1 7
20020304 OFFER TERMS_07.doc
800 MHz TRUNKED DIGITAL SIMULCAST RADIO SYSTEM, DIGITAL MULTIPLEX,
TOWER, SHELTER, AND SERVICES FOR CITY OF MIAMI BEACH, FLORIDA
1 . 1 SEALED BIDS:
ILrallllAl!.&'-'lI
1Z('.&.....~1
1 .2 EXECUTION OF BID:
Bid must contain a manual signature of an authorized representative in the
space provided on the Bid Form. Failure to properly sign bid shall invalidate same and it
shall NOT be considered for award. All bids must be completed in pen and ink or
typewritten. No erasures are permitted. If a correction is necessary, draw a single line
through the entered figure and enter the corrected figure above it. Corrections must be
initialed by the person signing the bid. Any illegible entries, pencil bids or corrections
not initialed will not be tabulated. The original bid conditions and specifications CANNOT be
changed or altered in any way. Altered bids will not be considered. Clarification of bid
submitted shall be in letter form, signed by bidders and attached to the bid.
1 .4 PRICES QUOTED:
Deduct trade discounts and quote firm net prices. Give both unit price and
extended total, when requested. Prices must be stated in units of quantity
specified in the bidding specifications. In case of discrepancy in computing the amount of
the bid, the UNIT PRICE quoted will govern. All prices must be F.O.B. destination, freight
prepaid (unless otherwise stated in special conditions). Discounts for prompt payment.
Award, if made, will be in accordance with terms and conditions stated herein. Each item
must be bid separately and no attempt is to be made to tie any item or items in with any
other item or items. Cash or quantity discounts offered will not be a
consideration in determination of award of bid(s).
The following conditions apply to the Statement of Work (SOW) and shall comprise
Addendum 1 to the SOW:
3/9/2003
D::an~ ., nf 17
20020304 OFFER TERMS_07.doc
ADDENDUM 1
800 MHz TRUNKED DIGITAL SIMULCAST RADIO SYSTEM, DIGITAL MULTIPLEX,
TOWER, SHELTER, AND SERVICES FOR CITY OF MIAMI BEACH, FLORIDA
1. SOW Technical Response Proposal
Proposals must contain a point-by-point response to the SOW indicating the materials,
procedures and resources to be used in fulfilling the SOW requirements.
A digital copy of the SOW (revised November 16, 2001 and re-issued electronically on
February 13, 2002) is available and proposers are encouraged to incorporate it's text within
their proposal provided the SOW text is not modified from the printed version of the SOW.
Using the format of the Compliance Matrix in Attachment A, provide a cross reference to the
applicable paragraphs within the SOW response. Indicate Yes or No compliance for each
section of the SOW. If a No is indicated, provide explanation as to the reason for non-
compliance.
Include in your proposal a detailed list of all equipment to be provided using Excel
spreadsheet format.
Submission of a proposal shall indicate acceptance of the terms of the SOW and this
Addendum.
2. Price Proposal (Bid)
The Price proposal shall be delivered in a clearly identifiable sealed envelope accompanying
the technical response. The Pricing Summary format in Attachment B shall be utilized for the
Price Proposal. Additionally a corresponding detailed equipment list (following the format
provided with the technical response) with the addition of itemized cost for all items and
related services must be provided with the sealed cost proposal. A "soft" copy of all pricing
data shall be provided in Microsoft Excel format. Prices quoted shall be valid for 120 days
from submittal.
3. Outright Purchase
Only one proposal may be submitted by each proposer. Proposals shall be constructed to
present costs for outright purchase of the system. Alternative proposals will not be
entertained.
4. Turnkey System
Proposals shall be "turn key" and shall include all hardware, software and services required
to implement the system. User quantities shall be complete and accurate. If an upgrade to
the existing SmartNet system is proposed, and under such a proposal, the existing
subscriber equipment is to be retained by the City, any additional portable, mobile or control
station quantities required to fully implement digital public safety dispatch operations shall be
included in the price proposal.
3/9/2003
D~nl:) ~ nf 1 7
20020304 OFFER TERMS_07.doc
ADDENDUM 1
800 MHz TRUNKED DIGITAL SIMULCAST RADIO SYSTEM, DIGITAL MULTIPLEX,
TOWER, SHELTER, AND SERVICES FOR CITY OF MIAMI BEACH, FLORIDA
5. latest Technology
The hardware, firmware and software provided under this procurement shall be the latest
versions commercially available. No products for which "intent to cancel" has been
published or for which discontinuation has been forecast are to be proposed. New mobile
and portable equipment shall be required to be serviceable with replacement parts available
for 7 years and fixed system equipment shall be required to be serviceable with replacement
parts available for 10 years from system acceptance.
If existing subscriber equipment is to be utilized, such equipment shall be upgraded to latest
versions of software and/or firmware and any outstanding performance-affecting service
bulletins shall be performed.
6. Coverage Maps
Coverage maps depicting coverage in compliance with the SOW parameters and
requirements shall be submitted with the proposal. The proposed coverage maps shall
become an exhibit in any resulting contract and shall not be modified unless the City
subsequently modifies the locations or parameters of the antenna sites.
The system license has been modified to reflect the SOW design and has been submitted to
the FCC for approval. Proposers are reminded to submit coverage maps consistent with the
parameters of the license modification. However, provided that the coverage requirements of
the SOW are maintained. Proposers may reasonably modify antenna gain and utilize down-
tilt if they feel improved in-building coverage may result. However, base station power
output is to remain at a nominal 100 watts. Proposals, which utilize arbitrarily reduced or
attenuated transmitter power output parameters may be disqualified as being non-compliant.
The City is also concerned with wind survivability of the antennas and will entertain models,
which provide improved high wind speed survival.
7. Coverage Acceptance Testing
Coverage testing shall comply with the requirements of the SOW. As clarification it should
be stressed that testing shall be performed and evaluated only within locations (Grids) on
land within the jurisdiction of the City of Miami Beach.
8. Thirty (30) Day Performance Test
Following system and coverage acceptance testing, and upon notice from the contractor that
the system is ready for its intended use, the system shall be utilized for public safety digital
dispatch. To accomplish this, police and fire digital subscriber equipment must be operational
in substantial quantities such that all users and dispatchers are utilizing digital equipment and
digital talk-groups. The use of the system for such performance testing shall not constitute
system acceptance.
February 21, 2002
D::.ng d. nf 1 7
20020304 OFFER TERMS_07.doc
ADDENDUM 1
800 MHz TRUNKED DIGITAL SIMULCAST RADIO SYSTEM, DIGITAL MULTIPLEX,
TOWER, SHELTER, AND SERVICES FOR CITY OF MIAMI BEACH, FLORIDA
9. Continuity of SmartNet and Microwave Maintenance
The City is under contract with Motorola until September 30, 2002. The contract provides
for 24/7 response on most fixed equipment including the Harris microwave system. A
qualified maintenance technician is on-site 40 hours per week. A response time of 2 hours
with restoration of service within 4 hours is provided within the contract. Repair of non-fixed
equipment including control stations is provided 9-5 Monday through Friday. (See
Attachment C for details of the inventory).
It should be noted that some of the fixed system equipment, primarily the MICOR repeaters
and satellite receivers are no longer supported with respect to parts. The City is aware of
this and is agreeable to the substitution of used parts from secondary market if required.
Many assemblies such as controller modules are repairable only at the Depot level. The
current Motorola service contract provides for Depot repair where required.
The successful contractor will be responsible for the continuation of this service agreement
until it's expiration. The City will continue to pay Motorola until that date, however the
contractor will be required to coordinate all installation and cutover activities with the City
and Motorola, and shall be responsible for any above contract costs and risks associated
with their activities related to the installation and cut-over of the new system.
Upon the September 30, 2002 expiration of the Motorola service contract, the Contractor
shall provide continuation of the SmartNet and Harris microwave maintenance until the new
system is successfully cutover. The Contractor must include the cost to extend this service
in their proposal. The Contractor may elect to provide this service himself, provided that the
level of service is equivalent.
Radio units not listed in the service agreement are currently under 2-year warranty. As the
warranty for those units expire, the City may elect for these radios to be added to the
service agreement under a change order.
The costs to service the microwave system during the one-year system warranty shall be
included in the proposal. The Contractor shall provide a single point of contact and shall be
responsible for all maintenance issues related to the radio system and the microwave
system.
10. Cost For Optional Maintenance after Warranty: Years 2 through 6
The Contractor shall propose costs to continue to provide services to maintain the radio
system in its entirety. The costs to service the microwave system shall be included in the
proposal to service the system in subsequent years. The Contractor shall provide a single
point of contact and shall be responsibility for all maintenance issues related to the radio
system and the microwave system.
Fixed equipment (excluding RF control stations) shall be serviced 24 hours per day 7 days
per week. All service requests for fixed equipment shall be via a 24-hour call center.
Response time from initiation of trouble call until a technician is on site shall be
no longer than 2 hours. Time to repair in the event of Major failures (as defined in SOW)
shall be no longer than 4 hours except where beyond the control of the Contractor.
A qualified radio maintenance technician shall be dedicated to the City and available on site
40 hours per week to perform routine preventative maintenance tasks, assist in producing
February 21, 2002
D~n~ E\ nf 1 7
20020304 OFFER TERMS_07.doc
ADDENDUM 1
800 MHz TRUNKED DIGITAL SIMULCAST RADIO SYSTEM, DIGITAL MULTIPLEX,
TOWER, SHELTER, AND SERVICES FOR CITY OF MIAMI BEACH, FLORIDA
reports, perform equipment repairs, programming and other radio system related tasks as
directed by the City.
Portable, mobile and control station repairs shall be facilitated 9:00 AM to 5:00 PM Monday
through Friday. Repair of subscriber equipment shall be completed within 96 hours, 95 % of
the time.
11 . Performance Bond
The Contractor shall furnish a performance bond in the amount of the Contract as security
for the faithful performance of the Contract and the payment of all obligations there under.
The Contractor shall furnish the bond at the time of the execution of the Contract as security
for the faithful performance of the Contract and for the payment of all persons performing
labor and furnishing materials in connection with the Contract. A surety company
authorized to do business in the State of Florida shall execute all bonds and the Contract
instrument or bond must be countersigned by a duly licensed Florida resident agency
representing the company. The Contractor shall pay the premiums.
12. Delivery, Installation And Project Schedule
The Contractor shall deliver all equipment and successfully accomplish all installations and
testing within 365 consecutive calendar days after date of issuance of the Notice to Proceed
unless a later schedule is specifically agreed to by the Purchaser.
The Proposer shall submit a project schedule using the Critical Path Method (CPM) within
the Technical Proposal. The schedule shall delineate the length of time requested to
complete the project, the schedule of components, and the sequence of work, with major
tasks and milestones to be accomplished clearly identified.
13. liquidated Damages
If the Contractor fails to deliver and install the equipment in accordance with the contract, it
is understood and the Contractor hereby agrees, that the amount of $1000.00 per day, for a
period of up to 90 days shall be deducted from the monies due the Contractor for each
intervening calendar day any work remains incomplete, not as a penalty, but as liquidated
damages. Except the Contractor shall not be liable if failure to perform arises out of causes
beyond the reasonable control of the Contractor and without the fault or negligence of the
Contractor (acts of God, the public enemy, fires, floods, strikes, freight embargoes, etc.).
After 90 days the Purchaser reserves the right to enforce the provisions of the performance
bond or continue the $1000.00 per day liquidated damages.
February 21, 2002
D::an~ t:.. nf 1 7
20020304 OFFER TERMS_O' .doc
ADDENDUM 1
800 MHz TRUNKED DIGITAL SIMULCAST RADIO SYSTEM, DIGITAL MULTIPLEX,
TOWER, SHELTER, AND SERVICES FOR CITY OF MIAMI BEACH, FLORIDA
14. Reservation of Rights
Upon selection of the proposer whose offering is determined by the City to be most
acceptable for award, the City retains the right to negotiate any and all contract terms and
conditions prior to making an award. Failure of the parties to reach a mutual agreement, the
City retains the right to negotiate with the next acceptable proposer, advertise and solicit
new proposals, or take no other action.
15. Bidder Certification
Please sign and date this addendum No.1 and include it with the compliance matrix in your
technical proposal package.
Read and agreed.
Signature:
Printl Type Name:
Name of Firm:
Date:
Title:
February 21, 2002
D~n~ 7 nf 1 7
20020304 OFFER TERMS_07.doc
ADDENDUM 1
800 MHz TRUNKED DIGITAL SIMULCAST RADIO SYSTEM, DIGITAL MULTIPLEX,
TOWER, SHELTER, AND SERVICES FOR CITY OF MIAMI BEACH, FLORIDA
ATTACHMENT A
COMPLIANCE MATRIX
February 21, 2002
D:::an~ s:l nf 1 7
20020304 OFFER TERMS_07.doc
ADDENDUM 1
800 MHz TRUNKED DIGITAL SIMULCAST RADIO SYSTEM, DIGITAL MULTIPLEX,
TOWER, SHELTER, AND SERVICES FOR CITY OF MIAMI BEACH, FLORIDA
STATEMENT OF WORK
SOW SECTION REFERENCE AND/OR Reference
DESCRIPTION Comply? Section of
ITEM # Yes or No? If no, explain. Proposal
1 1.0 Statement of Work
2 1.1 System upgrade and cutover
3 1.2 Digital Voice Technology
4 1.3 Dispatch Facilities
5 1.4 Simulcast System
6 1.5 RF Coverage
7 1.6 RF Interference Environment Evaluation
8 1.7 Standards and Regulations
9 1.8 ReQuired Services
10 1.8.1 Excluded Services
11 1.9 WOrkmanship
12 1.9.1 F aetoN Staging
13 1.9.2 Cutover Plan
14 1.9.3 Installation Coordination
15 1.10 Eauipment Removal
16 1.11 Site Restoration
17 1.12 Spares
18 1.13 Sites of Work
19 1.13.1 Rebecca Tower
20 1.13.2 Old City Hall
21 1.13.3 Police Department
22 1.13.3.1 Police and Fire Dispatch Center
23 1.13.3.2 Dispatch Center EQuipment Room
24 1.13.4 New City Hall
25 1.13.5 Fire Station 2
26 1.13.6 Tower 41
27 1.13.7 LaGorce Palace
28 1.13.8 75th Street
29 1.13.8.1 250 Foot PIROD Tower
30 1.13.8.2 VFP Precast Concrete Shelter
31 1.13.8.3 ONAN Diesel Generator
32 1.13.8.4 75th Street Simulcast
33 1.13.9 Microwave Mux and Channel Expansion
34 1.14 Other Services
35 1.14.1 Control Station Installations
36 1.14.2 Mobile Radio Installations
37 1.14.3 Portable Radio Deployment
38 1.14.4 Training
39 2.0 System Description
40 2.1 System Configuration
February 21, 2002
D.::an~ Q nf 17
20020304 OFFER TERMS_07.doc
ADDENDUM 1
800 MHz TRUNKED DIGITAL SIMULCAST RADIO SYSTEM, DIGITAL MULTIPLEX,
TOWER, SHELTER, AND SERVICES FOR CITY OF MIAMI BEACH, FLORIDA
SOW SECTION REFERENCE AND/OR Reference
DESCRIPTION Comply? Section of
ITEM t# Yes or No? If no, explain. Proposal
41 2.2 Trunking Requirements
42 2.2.1 Channel Priority
43 2.2.2 User Group Organizational Structure
44 2.2.3 ~ddressing and Sianaling
45 2.2.4 System Access Time
46 2.2.5 Private Conversation
47 2.2.6 Selective Alerting
48 2.2.7 On-Channel Interference
49 2.2.8 Out of Range (Contact) Indication
50 2.2.9 Unit Disable
51 2.2.10 Unit Identification (10)
52 2.2.11 Automatic Station 10
53 2.2.12 Dynamic Regrouping
54 2.2.13 Trunking Protocol
55 2.2.14 System/Site Controller
56 2.2.15 System Manager
57 2.2.16 Database
58 2.2.16.1 System Diagnostics
59 2.2.16.2 System Alanns
60 2.2.16.3 Reoort Generation
61 2.2.16.4 Activity Reports
62 2.2.16.5 System Manager Tenninal
63 2.2.17 Diaital Voice Encryption
64 2.2.18 Reliability/Redundancy/Backup
65 2.2.18.1 Failure Mode One (Single Point Failure)
66 2.2.18.2 Failure Mode Two (Multiple Point FailureS)
67 2.2.18.3 Other Reliability Requirements
System Alignment/Diagnosticsrrest
68 2.2.19 Eauioment
69 2.2.19.1 System Alignment/Optimization
70 2.2.19.2 Alianment Test Equipment
71 2.2.19.3 Spare Parts Inventory
72 2.3 Channelization
February 21, 2002
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ADDENDUM 1
800 MHz TRUNKED DIGITAL SIMULCAST RADIO SYSTEM, DIGITAL MULTIPLEX,
TOWER, SHELTER, AND SERVICES FOR CITY OF MIAMI BEACH, FLORIDA
sow SECTION REFERENCE ANDIOR Reference
ITEM DESCRIPTION Comply? Section of
# Yes or No? If no, explain. Proposal
73 3.0 Perfonnance Verification
74 3.1 General
75 3.2 System Acceptance Test Plan
76 3.3 Radio System
77 3.3.1 Equipment/System Tests
78 3.3.2 Functional Tests
79 3.4 Radio Communications Coveraae
80 3.4.1 Coverage Reliability
81 3.4.2 Received Signal and Circuit Merit
Simulcast Coverage Performance
82 3.4.3 Prediction
83 3,4.4 System Configuration/Antenna Sites
84 3.4.5 Eauioment Parameters
General Parameters Subscriber
85 3.4.5.1 Eauipment
86 3.4.6 Antenna Site Equipment Parameters
87 3.4.7 Mobile Radio Configuration
88 3.4.8 Portable Radio Configuration
89 3.4.9 Inside Building and On-Street Coveraae
90 3.4.10 Coverage in Specific Buildings
91 3.4.11 Coverage Acceptance Test Plan
92 3.4.12 Coverage Testing Methodology
93 3.4.13 Prerequisites and Preparation
94 3.4.14 !Analyzing Data and Report Generation
Manual Delivered Audio Quality (DAQ)
95 3.4.15 Test
96 3.4.16 Coverage Performance Guarantee
97 3.4.17 Test Location
98 3.4.18 Test Methodology
99 3.4.19 ThirtY-Day Test Plan
100 3.4.19.1 Purpose
101 3.4.19.2 General
102 3.4.19.3 Service Support
103 3.4.19.4 Classification of Failures
104 3.4.19.4.1 Minor
105 3.4.19.4.2 Trunking System (Minor)
106 3.4.19.4.3 Microwave and Multiplex System (Minor)
Network Monitoring and Alarm System
107 3.4.19.4.4 'Minor)
108 3.4.19.5 Maior
109 3.4.19.5.1 Trunking System (Major)
110 3.4.19.5.2 Microwave and Multiplex System (Maior)
Network Monitoring and Alarm System
111 3.4.19.5.3 (Major)
112 3.4.19.6 Report Generation
113 3.4.19.7 Exclusions
114 APPNDX A Subscriber Equipment Requirements
February 21, 2002
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ADDENDUM 1
800 MHz TRUNKED DIGITAL SIMULCAST RADIO SYSTEM, DIGITAL MULTIPLEX,
TOWER, SHELTER, AND SERVICES FOR CITY OF MIAMI BEACH, FLORIDA
ATTACHMENT B
PRICING SUMMARY FORMS
February 21, 2002
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ADDENDUM 1
800 MHz TRUNKED DIGITAL SIMULCAST RADIO SYSTEM, DIGITAL MULTIPLEX,
TOWER, SHELTER, AND SERVICES FOR CITY OF MIAMI BEACH, FLORIDA
February 21, 2002
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ADDENDUM 1
800 MHz TRUNKED DIGITAL SIMULCAST RADIO SYSTEM, DIGITAL MULTIPLEX,
TOWER, SHELTER, AND SERVICES FOR CITY OF MIAMI BEACH, FLORIDA
T
February 21, 2002
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ADDENDUM 1
800 MHz TRUNKED DIGITAL SIMULCAST RADIO SYSTEM, DIGITAL MULTIPLEX,
TOWER, SHELTER, AND SERVICES FOR CITY OF MIAMI BEACH, FLORIDA
ATTACHMENT C
MAINTENANCE OF EXISTING SYSTEM
February 21, 2002
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20020304 OFFER TERMS_07.doc
ADDENDUM 1
800 MHz TRUNKED DIGITAL SIMULCAST RADIO SYSTEM, DIGITAL MULTIPLEX,
TOWER, SHELTER, AND SERVICES FOR CITY OF MIAMI BEACH, FLORIDA
Qty Description Response Required
LOT Smartnet trunked system consisting of 10 channels; two 24 hours 7 day with two-hour
transmit/receiver sites (main and backup non-simulcast), response and four hour
two receive only sites, redundant 1 a-channel 4-site restoration of service. A
SpectraTac voting subsystems, redundant SmartNet Smartnet qualified on-site
controllers. Centra com console CEB with 7 remote operator maintenance technician is
positions, 4 UPS units, and 40-track logging recorder dedicated to City 40 hours per
interface. week. Service calls are initiated
via a Call Center which provides
factory technical support and if
necessary, escalation of
support response.
LOT HARRIS DVM 10-XT HSWO digital microwave system 24 hours 7 day with two-hour
consisting of: 2 terminals and 4 repeaters, 6 multiplexers, response and four hour
9 Premisys channel banks, LOT T1 and 4 wire interfaces, 6 restoration of service. A
battery banks and chargers, Andrew dehydrators, 2 Smartnet qualified on-site
(redundant) FARSCAN (Windows) alarm terminals, 6 maintenance technician is
DVM's and 6 DV A's and 2 printers. dedicated to City 40 hours per
week. Service calls are initiated
via a Call Center which provides
factory technical support and if
necessary, escalation of
support response.
LOT Site associated hardware including: 6 smoke detectors, 1 9:00 AM to 5:00 PM M-F On
bi-directional amplifier (Byron Hall). Site service.
9 RF Control Stations, 1 with remote control. 9:00 AM to 5:00 PM M-F On
Site service.
LOT DARCOM 900 MHz link Consisting of one DARCOM 9:00 AM to 5:00 PM M-F On
duplex radio, Cetec-Vega status tone shelf, BIM module, Site service.
batteries and charger. This link spans between the CAB
building in Miami and Fire Station 2. Used to link one
common talk-path between COM and CMB.
412 MTS2000 Portable Radios and chargers 9:00 AM to 5:00 PM M-F Pick
up and delivery provided.
480 ASTRO XTS3000 Portable Radios and chargers 9:00 AM to 5:00 PM M-F Pick
up and delivery provided.
20 Encrypted ASTRO XTS3000 Portable Radios and chargers 9:00 AM to 5:00 PM M-F Pick
up and delivery provided.
2 SecureNet KVL encryption key variable key loaders 9:00 AM to 5:00 PM M-F Pick
up and delivery provided.
21 SPECTRA Motorcycle Mobiles 9:00 AM to 5:00 PM M-F On
Site service.
10 SPECTRA Mobiles 9:00 AM to 5:00 PM M-F On
Site service.
45 Motorola Sirens 9:00 AM to 5:00 PM M-F On
Site service.
February 21, 2002
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ADDENDUM 1
800 MHz TRUNKED DIGITAL SIMULCAST RADIO SYSTEM, DIGITAL MULTIPLEX,
TOWER, SHELTER, AND SERVICES FOR CITY OF MIAMI BEACH, FLORIDA
February 21, 2002
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ADDENDUM 2
800 MHz TRUNKED DIGITAL SIMULCAST RADIO SYSTEM, DIGITAL MULTIPLEX,
TOWER, SHELTER, AND SERVICES FOR CITY OF MIAMI BEACH, FLORIDA
Questions from Motorola Received on March 12, 2002.
,. What are the critefla by which the proposals will be evaluated, ranked and rated, and what
are the weights assigned to each criterion?
2. Once the sealed price is opened, will the score be adjusted? If so, how?
ANSWER:
The vendor's are to comply with each requirement of the SOW and any Addenda. A Compliance
Matrix form has been provided with Addendum 1 for the vendor's to complete as a IIself
evaluationll. Each Technical Response will be reviewed against the SOW to ensure compliance with
the SOW. Each area of the SOW will be assessed per Table 1 below:
Table 1
DEFINITION
Full Compliance: Meets all specifications and Requirements as set forth in the SOW document.
=3
The score awarded if the vendor 1) meets the SOW criterion, but 2) utilize!
Minor Exception: resources that differ cosmetically or functionally, and whose nature does n01
=2 significantly affect performance as outlined in the SOW and to a lesser degreE
than that described for a Minor Non-conformance.
The score awarded if the vendor 1) partially meets the SOW specification criteria
Minor Non- for a particular category, and 2) utilizes an item(s) whose performance can affeci
Conformance: the performance of the item(s) or of the system as a whole. This score should
= 1 reflect, to a lesser degree than for a Major Non-Conformance, possible variances
within the SOW specification or requirement criteria.
The score given if a vendor fails to meet any of the SOW criteria for a particular
category. For example, this score would be given to the vendor that utilizes an
Major Non- item(s) that will significantly affect the performance of the item(s) or of thE
Conformance: = 0 system as a whole, where in the opinion of RCC, the utilization of such resources
fails to conform to any of the acceptable criteria as set forth in the SOW.
RCC will review each Technical Response for compliance with the SOW. Any item receiving a score
of 1 or 0 will be assessed for it's actual impact on the project with respect to technical and/or
financial risk to the City. RCC will present a report on each Technical Response to the City with our
recommendation as to each submittal's compliance with the SOW. If both Vendors' Technical
Responses are compliant with the SOW, both price proposals will be opened and the low bid will
prevail. If a vendor's Technical Response is not compliant, its bid will be rejected, and the award
may be made to the bidder whose Technical Response is compliant. There will not be any weighting
of technical points versus cost.
Please see Sections 2-369 and 2-370 of the City of Miami Beach Procurement Code below:
Sec. 2-369. Award of contract.
All contracts, when the sum is $10,000.00 or less, shall be awarded by the procurement director to
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ADDENDUM 2
800 MHz TRUNKED DIGITAL SIMULCAST RADIO SYSTEM, DIGITAL MULTIPLEX,
TOWER, SHELTER, AND SERVICES FOR CITY OF MIAMI BEACH, FLORIDA
the lowest and best bidder. All contracts, when the sum is in excess of $10,000.00 and not
exceeding $25,000.00 shall be awarded by the city manager, or his designee, to the lowest and
best bidder. When the amount of a contract is in excess of $25,000.00, the city commission shall
award the contract to the lowest and best bidder, or may delegate to the city manager the power to
award such contract to the lowest and best bidder; however, the purchase of commodities,
materials, supplies or other
items on a continuing basis from Metropolitan Dade County or state or federal general services
administration bid list may be approved by the city manager without any action by the city
commission, even though the total cost of such commodities, materials, supplies or other items may
exceed $25,000.00 over a one-year period. In determining the lowest and best bidder, in addition to
price, there shall be considered the following:
1 . The ability, capacity and skill of the bidder to perform the contract.
2. Whether the bidder can perform the contract within the time specified, without delay or
interference.
3. The character, integrity, reputation, judgment, experience and efficiency of the bidder.
4. The quality of performance of previous contracts.
5. The previous and existing compliance by the bidder with laws and ordinances relating to the
contract.
(Code 1964, ~~ 31A-12, 31A-19; Ord. No. 2001-3290, ~ 1,1-31-01)
Sec. 2-370. Award of contract to other than low bidder.
(a) When a contract award is not given to the lowest bidder, a full and complete statement of the
reasons for placing the order elsewhere shall be prepared by the procurement director,
included in the minutes typed on the tabulation sheet, which must be signed by the
procurement director and filed with the other papers relating to the transaction.
(b) Award of all tie bids of $10,000.00 value or less shall be made by the procurement
director. All tie bids in excess of $10,000.00 but not exceeding $25,000.00 shall be
awarded by the city manager or his designee.
(Code 1964, ~~ 31A-13, 31A-19; Ord. No. 2001-3290, ~ 1,1-31-01)
,tel
supplied by Motorola's CCSI meet the jack field
ANSWER:
Rack mounted modular plug patch panels are an acceptable alternative to bantam jack fields for
audio, DSO and lower data requirements. For DS1 requirements, vendors are to provide bantam jack
fields. The multiplex racks presently are equipped with ADC Mini-DSX 8 termination chassis and
modules and these may be further expanded or complemented with the same model. See section
2.2.19 of SOW.
I 4. 1.13.3.2. Dispatch Equipment Room (Control Point)
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ADDENDUM 2
800 MHz TRUNKED DIGITAL SIMULCAST RADIO SYSTEM, DIGITAL MULTIPLEX,
TOWER, SHELTER, AND SERVICES FOR CITY OF MIAMI BEACH, FLORIDA
Motorola uses a DSA and test receivers to optimize the simulcast system. Is this
acceptable?
Clarification was provided March 15th as follows: I have attached a web site and a pdf. file
describing the DSA. < < 5966-3063E.pdf> >Agilent 35670A Dynamic Signal Analyser
ANSWER: Yes
5. 1.13.2 Old City Hall
Is the dark fiber reference a mixed mode type fiber cable with ST connectors without active
equipment?
ANSWER:
As there is presently no fiber optic cable between the PO and Old City Hall, the requirements for the
cable type (multi-mode vs. single mode) and termination (ST, SC etc.) are up to the Vendor. The
City will provide and install the appropriate cable and termination. The cable provided will be "dark";
the Vendor will be responsible for the light-wave to T1 electronics.
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ADDENDUM 2
800 MHz TRUNKED DIGITAL SIMULCAST RADIO SYSTEM, DIGITAL MULTIPLEX,
TOWER, SHELTER, AND SERVICES FOR CITY OF MIAMI BEACH, FLORIDA
6. 3.4.9 Inside Building and On-Street Coverage
Are the definitions stated properly in this section?
Motorola's coverage prediction is based on clutter losses up to a given value, not greater
than.
Heavy Buildings: Large downtown buildings, large commercial buildings, condominiums,
hotels and large enclosed shopping malls. (four stories or more) Loss is typically 18 dB or
more. Shouldn't it read 18db or less?
Medium Buildings: Small to medium size stores, small apartment buildings, small to medium
size factories and small to medium size office buildings. (less than four stories) Loss is
typically 11 dB or more. Shouldn't it read 11 db or less?
Light Buildings: Residential buildings (one or two stories), and other small commercial
buildings. Loss is typically 6 dB or more. Shouldn't it read 6 db or less?
ANSWER:
The signal margin requirement of the SOW is 18 dB. Therefore the Building Type Definitions are
informational only. The values cited are subject to variations in standard deviation (4 to 6 dB) and
thus may indeed exceed those cited. These are building penetration losses not building clutter
losses.
7. 3.4.15 Manual Delivered Audio Quality (DAQ) Test
The exted6f' sIgna.' st.--:eRfjth fs,*,' the CA TP has seen {:AJ5se8 u&fRg the 8I:Jwmated test
paek3ge. The th.--:oo side methsd sf estasfsh!Rg the average exteris.... signa.' v.:!/.' IRsst .'ikel.y
.:ReJt;}fle 3 RF shaflsw "sm the sflhfect bfl.:!fl!Rg thu& skev,/iR6 the :Jve."'3ge ~e3f1iRgs
flSV.'RV.t3.--:d. WBflJd it be :Jeeept:Jo/e 1s u&e the same Sl:Jb/ee1ive methsfls 9FI the exte.~.1fK
3/9RfI the ROO RF SRa6sv.lod ooiJdiR6 sides giveR the eKteF.:sT test flRit V.J9fl.'d h3ve the
3fJfJ.~sp.~iate :JtteFH:Nltsr:s ts simflJate the ooi.'d.:Rg/:JnteFIRo Jssses?
Clarification provided by Motorola on March 15'" as follows:
Question reworded and expanded upon.
3.4.15 Manual Delivered Audio Quality (DAQ) Test
The exterior signal strength for coverage area has been passed using the automated test
package so it is assumed the purpose of the manual DAQ is to find areas that do not meet
the coverage criteria. Correct?
The three side method of establishing the average exterior signal will most likely
include a RF shadow from the subject building thus skewing the average readings
downward. Correct?
Would it be acceptable to use the same subjective methods on the exterior of the
building using following methods?
· The exterior test would be along the non RF shadowed sides of the building
nominally 6-10 feet away.
· The exterior test unit (Mobile on a cart with fixed antenna) would have the
appropriate attenuators to simulate the building/antenna losses.
· The testers would make a transmission every 5-10 feet.
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ADDENDUM 2
800 MHz TRUNKED DIGITAL SIMULCAST RADIO SYSTEM, DIGITAL MULTIPLEX,
TOWER, SHELTER, AND SERVICES FOR CITY OF MIAMI BEACH, FLORIDA
. The number of missed words over the statically viable total number of words would
be used to calculate the reliability on the outside of the building.
. If the exterior reliability is 97% or better then the building is deemed to have a loss
greater than 18.0dB.
ANSWER:
The SOW requires "at least three sides of the building (to be) tested (as far as practical limits
allow)" There is nothing in the SOW precluding testing of non-shadowed sides of the building.
However, to determine building penetration loss of a failed building, the SOW requires a signal
strength measurement, not a voice measurement as described in your question.
.4. overage e ormance uarantee
This section appears to refer to both the auto and manual but is between items
that seem directly related. Does this section only apply to the Manual CA TP?
ANSWER:
This requirement applies to both the automated as well as manual tests. The automated tests serve
to prove that the signal strength is sufficient to provide 18 dB building penetration throughout the
City, while the manual tests prove that the delivered audio quality is DAO 3.4.
9. 3.4.17 Test Location
a. How many tested buildings in all?
b. How many buildings per grid?
c. How is the loss difference between a user standing in a building and a user in a vehicle
going to be handled?
d. Are the large buildings the only type of structure to be selected for testing?
e. This section indicates only one location per building will be tested. Is this correct?
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ADDENDUM 2
800 MHz TRUNKED DIGITAL SIMULCAST RADIO SYSTEM, DIGITAL MULTIPLEX,
TOWER, SHELTER, AND SERVICES FOR CITY OF MIAMI BEACH, FLORIDA
ANSWER:
a. 300 to 500
b. One per grid.
c. Vehicle testing will be performed on an exception basis is a suitable, accessible building does
not exist in a grid. The vehicle loss is less than 18 dB. No adjustment will be required.
d. If a large building is not available in the grid, a smaller building will be tested.
e. Yes.
10. 3.4.18 Test Methodology
a. Since there is a well documented problem in understanding two digit numbers are
commonly misunderstood, would it be acceptable to use the International Alphabet (by
design easily understood) sequence of characters given at a rate of one second per character
instead of the numbers?
Example:
Spoken as follows; Charley, Echo, Gulf, Zulu, Mike, November, Whisky,
Oscar, Papa, Delta
Copied as follows; C E G Z M N W 0 P D
b. This section calls for perfect reception of the test message to considered passing which is
a 5.0 DA D. What considerations are going to be given to adapt this subjective test to a 3.4
DAD?
c. The definition of 3.4 DAD has the phrase "Speech understandable with repetition only
rarely required." What is the acceptable error rate in hard numbers?
ANSWER:
a. The International Phonetic Alphabet was developed for conveying communications under weak
or garbled signal conditions. The procedure in the SOW reflects the typical usage of the radio
system in conveying routine messages such as street addresses etc.
b. Nothing in this section calls for a "perfect reception". The requirements are for DAQ 3.4, which
is defined as: "Speech understandable with repetition only rarely required. Some
noise/distortion." To accommodate the rare repetition, the SOW procedure allows for a test
location to be repeated once in the event of failure.
c. TSB-88 does not quantify this error rate. However from American Heritage Dictionary "Rarely"
is defined:
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ADDENDUM 2
800 MHz TRUNKED DIGITAL SIMULCAST RADIO SYSTEM, DIGITAL MULTIPLEX,
TOWER, SHELTER, AND SERVICES FOR CITY OF MIAMI BEACH, FLORIDA
ADVERB: "RARELY"
1. Not often; infrequently: "The truth is rarely pure and never simple" (Oscar Wilde).
2. In an unusual degree; exceptionally.
3. With uncommon excellence.
USAGE NOTE:
Strictly speaking, the use of ever after rarely and seldom is redundant; She rarely ever
watches television adds nothing to She rarely watches television.
In an earlier survey a large majority of the Usage Panel found this construction unacceptable
in formal writing. But ever has been used as an intensive with rarely for
several hundred years, and the construction is common in informal contexts. By contrast,
the constructions rarely (or seldom) if ever and rarely (or seldom) or never are perfectly
acceptable: She rarely if ever watches television. She rarely or never watches television. See
Usage Notes at hardly, redundancy.
11. 1.3 Dispatch Facilities
Are the 4 mutual aid control stations referenced in this section included in inventory
spreadsheet provided?
Reference control stations listed on the inventory spreadsheet for Fire (4) and police (3).
Are these standard mobile type control stations with external power supply or are they all
self contained and if they are self contained do they need tone remote capability?
ANSWER:
The four (4) Mutual Aid control stations which are to be rack mounted and wired to the console via
Conventional Interface are not reflected in Appendix A. For bid purposes, assume these to be 8-
channel/mode tone controlled digital 800 MHz control stations with trunked and conventional
capabilities.
1. 1 . 1 . 1 1 . 1 .7 la orce Palace (Site to be Abandoned)
Will it be the responsibility of the City to meet all Building owner demands to repair any
additional renovation to this site?
ANSWER:
It will be the responsibility of the City to restore the site in accordance with the lease. The Vendor is
responsible to restore the site in accordance with the SOW. Any additional demands by the building
owner are the responsibility of the City. If additional work is warranted, it will be handled through a
change order.
13. 1.1.1 (7)
This location was selected as a potential tower site due to its northern end proximity in the
cities Coverage area ,and the cities approval At the time of selection there were no other
construction projects at that location.
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ADDENDUM 2
800 MHz TRUNKED DIGITAL SIMULCAST RADIO SYSTEM, DIGITAL MULTIPLEX,
TOWER, SHELTER, AND SERVICES FOR CITY OF MIAMI BEACH, FLORIDA
Since then, a building has been constructed. If it is found that at the time of designing
the site that it is in no longer viable or that additional cost will be incurred due to the
additional building. What will be the Cities position on this.
ANSWER:
The City is unaware of any existing condition that would make the site unviable.
14. 1.1.1 (?) 1.1 .8.1 75 treet Facilities - Tower, helter, and enerator (Simulcast Site)
Where is the 160 MPH spec being referenced from ? Is this the City/County SPEC? Is
there s EIA222
ANSWER:
The requirement comes from the City's desire for the tower to be survivable up to a Category 5
hurricane with the operational wind speed to be Category 3 hurricane (range 111 - 130 MPH). Thus
the tower must withstand 160 MPH basic wind-speed and the microwave dish must survive and
must maintain twist and sway at 115 MPH basic wind speed as mounted.
run 109 ystem
Loss or failure of system controller configuration database.
What database?
ANSWER:
Any configuration parameters other than the subscriber database parameters (Item G.). This includes
such items as; fleet map or talkgroup assignments, channel resource assignments, permissions,
affiliations, RF channel and connect tone designations, priority levels, emergency modes, timer and
timeout parameters, grade of service, zones, sites, consoles, etc.
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ADDENDUM 2
800 MHz TRUNKED DIGITAL SIMULCAST RADIO SYSTEM, DIGITAL MULTIPLEX,
TOWER, SHELTER, AND SERVICES FOR CITY OF MIAMI BEACH, FLORIDA
Additional Questions from Motorola Received: March 15, 2002 6:48 AM
1 . Page 2 of Addendum Section 1. 1 SEALED BIDS:
a. There is reference to "Special Conditions" form. We did not find a form titled as such.
Could you please send it or explain where it is?
b. Same section refers to "BID FORM". We did not find a form titled as such could you
please send it. We want to make sure we are compliant.
ANSWER:
a. There is no "Special Conditions" form.
b. Addendum 1, Attachment B contains pricing summary forms for the bid. Although there is no
signature block on the forms, be sure to sign and date the bottom of each form.
2. W ection 1. "Required ervices" B.
Public Safety dispatch "facilities" including digital IMBE operation. Can we substitute the
word "Equipment" for facilities?
ANSWER:
You may substitute "Equipment and Services" for facilities.
W ection 1.9. - Cutover Plan
Is this a conflict? 1 st paragraph: "Cutover cannot be phased." 3rd paragraph: " The
Contractor shall provide a phase implementation plan" Please explain?
ANSWER:
Please change the word llcannot" to "may".
4. OW ection 1.13.7 (E) ( lagorce Palace - ite to be abandoned) -
"Restore equipment room to orginial condition..." Can we get that phrase
deleted and just have the requirements stated? "Original Condition" may
not mean the same thing to both parties.
ANSWER:
The Vendor is responsible to restore the site in accordance with the SOW. Any additional demands
by the building owner are the responsibility of the City. If additional work is warranted, it will be
handled through a change order.
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ADDENDUM 2
800 MHz TRUNKED DIGITAL SIMULCAST RADIO SYSTEM, DIGITAL MULTIPLEX,
TOWER, SHELTER, AND SERVICES FOR CITY OF MIAMI BEACH, FLORIDA
Question from M/ A-COM March 12, 2002
1 . We don't see a requirement for a bid bond, but wanted to make absolutely
sure there isn't one and we missed it. Can you verify this please?
Also, how long before we can get cost information on the City's current
maintenance from ITD? We do need it before we can finish our bid.
Thanks,
ANSWER:
No Bid Bond is required.
Questions from M/A-COM received on March OS, 2002.
1 . M/ A- M would like to get a copy of the ity's current radio maintenance
contract. Specifically we are looking for the pricing information, listing
of current spare equipment on hand, and who is the service provider (name of company,
contact person and phone numbers).
2. Page 1, "Instructions To Proposers", fourth paragraph, last sentence.
Reference to "Bid title/number", where is the bid number on the document?
ANSWER:
1 . A copy is attached.
2. 2. There is no bid number. Be sure to clearly and boldly mark all submitted items with the title of
the project: "800 MHz Trunked Digital Simulcast Radio System, Digital Multiplex, Tower,
Shelter, And Services For The City Of Miami Beach FlORIDAII.
age , Instructions 0 roposers, ectlon 1. first sentence. e erence
is made to a "manual signature" on "space provided on Bid Form." What
exactly makes up the "Bid Form" and where is the signature block?
ANSWER:
Addendum 1, Attachment B contains pricing summary forms for the bid. Although there is no
signature block on the forms, be sure to sign and date the bottom of each form.
4. In the Compliance Matrix, we are unclear as to when the "Reference Section
of Proposal" must be filled in. Is it only when we have a "No" answer or is it reQuiredfor
every item, regardless?
ANSWER:
In order to properly review the response, the reference section must be filled in regardless of
whether an exception has been made.
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20020318QA Response.doc
ADDENDUM 2
800 MHz TRUNKED DIGITAL SIMULCAST RADIO SYSTEM, DIGITAL MULTIPLEX,
TOWER, SHELTER, AND SERVICES FOR CITY OF MIAMI BEACH, FLORIDA
Bidder Certification
Please sign and date this Addendum No. 2 and include it with the compliance matrix in your
technical proposal package.
Read and agreed.
Signature:
Date:
Print/ Type Name:
Title:
Name of Firm:
3/19/2002
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200203180A Response.doc