Resolution 2018-30537 RESOLUTION NO. 2018-30537
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING, IN SUBSTANTIAL FORM,
AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY AND ARTISTIC HOLIDAY DESIGNS, LLC, DATED
NOVEMBER 7, 2017, FOR ADDITIONAL LIGHTING AND DECOR SERVICES
FOR FY18/19 ONLY, IN AN AMOUNT NOT-TO-EXCEED $100,000, FOR A
TOTAL NOT-TO-EXCEED CONTRACT AMOUNT FOR FY18/19 OF
$494,917.38, TO BE FUNDED WITH PREVIOUSLY APPROPRIATED FUNDS;
AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE THE FINAL AMENDMENT NO. 1 WITH ARTISTIC HOLDING
DESIGNS, LLC.
WHEREAS, on February 8, 2017, the City Commission approved the issuance of Request
for Proposal (RFP) No. 2017-077-JC, which was awarded to Artistic Holiday Designs, LLC on
July 26, 2017, pursuant to Resolution No. 2017-29956; and
WHEREAS, on November 7, 2017, the Mayor and City Commission approved the award
of Request for Proposals (RFP) No. 2017-077-JC for design, furnish, install, maintain, remove
and store holiday lighting and decorations, City-wide (the RFP) to Artistic Holiday Designs, LLC
("Consultant") in an estimated annual amount of$394,917.38, and
WHEREAS, on November 7, 2017, the City and Consultant executed a Professional
Services Agreement (the Agreement), which incorporated the RFP and Consultant's bid, for an
initial term of three (3) years, with two (2), one (1) year renewal options, at the City's discretion;
and
WHEREAS, the Administration was directed to enhance the holiday decorations and
lighting for FY 2018-2019; and
WHEREAS, the funding for the enhancement was approved, in the amount of $140,000,
and adopted during the FY 2018-2019 second budget hearing on September 26, 2018; and
WHEREAS, the Administration recommends the approval, in substantial form, of
Amendment No. 1 to the Agreement, a copy of which is incorporated herein by reference and
attached to the City Commission Memorandum accompanying this Resolution, providing for the
addition of services for holiday lighting and decor to the scope of the Agreement.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby approve, in substantial form, Amendment No. 1 to the Professional
Services Agreement between the City and Artistic Holiday Designs, LLC dated November 7,
2017, for additional lighting and decor services for FY18/19 only, in an amount not-to-exceed
$100,000, for a total not-to-exceed contract amount for FY18/19 of $494,917.38, to be funded
with previously appropriated funds; and further authorize the Mayor and City Clerk to execute
the final Amendment No. 1 with Artistic Holiday Designs, LLC.
PASSED and ADOPTED this 17th day of October 2018.
Dan Gelber, Mayor
ATTInAEST:
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Rafael E. Granado, City Clerk
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MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Menbers of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: October 17, 2018
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER, APPROVING AMENDMENT NO. 1 TO THE AGREEMENT, DATED
NOVEMBER 7, 2017, BETWEEN THE CITY AND ARTISTIC HOLIDAY DESIGNS,
PURSUANT TO RFP 2017-077-JC, INCREASING THE CONTRACT, FOR FY 2018-
2019 ONLY, BY AN AMOUNT NOT TO EXCEED $100,000.00.
RECOMMENDATION
Approve the Resolution.
ANALYSIS
In February 2017, the City released Request for Proposals (RFP 2017-077-JC) for vendors to
design, furnish, install, maintain, remove and store holiday lighting and decorations. On July 26,
2017, Resolution 2017-29956 was adopted and authorized the Mayor and City Clerk to execute an
agreement with Artistic Holiday Designs, LLC for a term of three (3) years. Year one of the contract
was funded in FY 2017/18 in the amount of $430,935, which included a one-time electrical upgrade,
and comprised 20 sites, including the Julia Tuttle Welcome Sign entrance, City Hall, Espanola Way
corridors, Police Headquarters, Lincoln Road, Ocean Drive, and the 87th Street sign, as well as
other points throughout the city.
At the January 17, 2018, Commission Meeting, the Mayor and City Commission referred the
discussion to the Neighborhood/Community Affairs Committee (NCAC) directing staff to enhance
2018 year's holiday decorations. At the May 22, 2018 NCAC meeting, a motion was passed to
enhance this year's holiday program in an additional amount not to exceed $365,000. The motion
specified allocating $300,000 to supplement citywide decorations, adding focus on Northshore
Oceanside Park, Lummus Park and all City entranceways, and $65,000 for Jim Morrison
Productions' installation on the MacArthur Causeway.
Upon further consideration, at the July 13, 2018 Finance and Citywide Projects Committee
(FCWPC) meeting, the enhancement was approved for $140,000 instead of the initial requested
amount. The motion specified allocating $100,000 to supplement citywide decorations for Artistic
Holiday Design, LLC and $40,000 for Jim Morrison Productions' installation on the MacArthur
Causeway. All enhancement recommendations were approved as presented by FCWPC. The
enhancement request was officially adopted during the fiscal year 2018/19 budget September 26,
2018, Commission Meeting.
Consequently, we are issuing an amendment to the existing contract for the increase amount not to
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exceed of$100,000.00 for Artistic Holiday Design, LLC.
As a world-class city that attracts tourists from around the world, it is imperative that the City have a
holiday light decor program that is in par with other influential cities. Last year's holiday lighting
program was a great success and received great feedback. However, there is much more that can be
done to enhance the holiday lighting program. Residents, visitors and Commission have said they
would like to see a better program this year (2018). This enhancement will allow the City to install
additional holiday lighting decor consistent with the expectations of residents and visitors alike.
CONCLUSION
The Administration recommends that the Mayor and City Commission approve and authorize the
Mayor and City Clerk to execute Amendment No. 1 to the Agreement, dated November 7, 2017,
between the City and Artistic Holiday Designs, LLC pursuant to RFP 2017-077-JC, increasing the
contract, for FY 2018-2018 by an amount not to exceed $100,000.
KEY INTENDED OUTCOMES SUPPORTED
Build And Maintain Priority Infrastructure With Full Accountability
Amount 1 $494,917.38 Account 1 520-1720-000325-29-413-592-00-00-00.
Legislative Tracking
Property Management/Procurement
Sponsor
Vice-Mayor Mark Samuelian
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