Resolution 2018-30549 RESOLUTION NO. 2018-30549
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR
AND CITY CLERK TO EXECUTE AMENDMENT NO. 3 TO THE
PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI
BEACH, FLORIDA AND COASTAL SYSTEMS INTERNATIONAL INC., FOR
ADDITIONAL DESIGN SERVICES FOR THE BEACHWALK II PHASE II
PROJECT, TO INCORPORATE A PAVER SYSTEM DEPICTING STREET
NUMBERS, MODIFY THE ELEVATION OF THE BERM IMMEDIATELY
ACROSS FROM THE SAVOY HOTEL, RE-DESIGN THE PATH AT THE 5TH
STREET CONNECTION TO PERMIT VEHICLES WITH LARGER TURNING
RADIUS TO ACCESS THE HARD PACK TO THE NORTH OF THE SITE, AND
PROVIDE DESIGN TO ACCOMMODATE ADDITIONAL SECURITY
CAMERAS, IN THE AMOUNT OF $22,700; WITH PREVIOUSLY
APPROPRIATED FUNDING.
WHEREAS, on January 17, 2007, the Mayor and City Commission adopted Resolution
No. 2007-26438, and approved the Professional Services Agreement with Coastal Systems
International, Inc., (Consultant) for the design, permitting, bid, award and construction
administration services of the Atlantic Greenway Network "Beachwalk II" Project in the amount
of$486,731; and
WHEREAS, Beachwalk II, Phase I project, from South Pointe Drive to Third Street,
established a link from Marjory Stoneman Douglas Ocean Beach Park to South Pointe Drive,
which connects to South Pointe Park; and
WHEREAS, via Resolution No. 2013-28377, adopted on October 16, 2013, the Mayor
and City Commission approved Amendment No.1 for supplemental construction administration
services for the Beachwalk II — Phase I Project in the amount of$49,360; and further ratified the
additional professional services previously provided and completed by the Consultant during the
Design Phase of the Project, in the total amount of$35,590; and
WHEREAS, Beachwalk II, Phase II project, from Third Street to Fifth Street, will establish
a link from Marjory Stoneman Douglas Ocean Beach Park to Lummus Park; and
WHEREAS, Amendment No. 2 was executed on September 28, 2017 in the amount of
$35,850, for the Consultant to perform the duties and responsibilities to supplement the
Construction Phase Services for the Project, which include Bidding, Contract Award services
and Construction Administration services; and
WHEREAS, the proposed Amendment No. 3 to the Agreement is for the Consultant to
revise the construction documents to include a paver system depicting street numbers, as
requested by City Administration; modify the elevation of the berm immediately across from the
Savoy Hotel, per coordination with the Hotel Savoy's renovations project; re-design the path at
the 5th Street connection to accommodate vehicles with larger turning radius to access the hard
pack to the north of the site; and provide thre design to accommodate additional security
cameras, as requested by the Police Department, in the amount of$22,700; and
WHEREAS, the negotiated price submitted by the Consultant was reviewed and
analyzed by staff and was found to be fair and reasonable; and
WHEREAS, this Amendment No. 3, in the amount of$22,700, will revise the total
contract sum to a not to exceed total of$630,231.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City Commission
approve and authorize the Mayor and City Clerk to execute Amendment No. 3 to the Professional
Services Agreement between the City of Miami Beach, Florida and Coastal Systems International
Inc. for additional services for the Beachwalk II phase II Project to incorporate a paver system
depicting street numbers, modify the elevation of the berm immediately across from the Savoy
Hotel, re-design the path at the 5th Street connection to accommodate vehicles with larger turning
radius to access the hard pack to the north of the site, and provide the design to accommodate
additional security cameras, in the amount of$22,700; withit1previously appropriated funding.
PASSED and ADOPTED this /7 day of CC/oder , 2018.
an Gelber, Mayor
ATTEST:
Raf E. Gran do, City Cler
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MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commdssion
FROM: Jimmy L. Morales, City Manager
DATE: October 17, 2018
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE AMENDMENT NO. 3 TO THE PROFESSIONAL
SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI BEACH, FLORIDAAND
COASTAL SYSTEMS INTERNATIONAL INC., FOR ADDITIONAL DESIGN
SERVICES FOR THE BEACHWALK II PHASE II PROJECT, TO INCORPORATE A
PAVER SYSTEM DEPICTING STREET NUMBERS, MODIFY THE ELEVATION OF
THE BERM IMMEDIATELY ACROSS FROM THE SAVOY HOTEL, RE-DESIGN
THE PATH AT THE 5TH STREET CONNECTION TO PERMIT VEHICLES WITH
LARGER TURNING RADIUS TO ACCESS THE HARD PACK TO THE NORTH OF
THE SITE,AND PROVIDE DESIGN TO ACCOMMODATE ADDITIONAL SECURITY
CAMERAS, IN THE AMOUNT OF $22,700; WITH PREVIOUSLY APPROPRIATED
FUNDING.
RECOMMENDATION
The Administration recommends adopting the Resolution.
ANALYSIS
The Beachwalk projects are part of the larger Atlantic Greenway Network (AGN), which is a system
of walkways and bikeways designed to promote alternative transportation. They extend in a
north/south direction and run between the erosion control line and the dune system. They
complement the neighborhood bicycle facilities, which extend in east-west as well as north-south
directions through the south, middle, and north beach neighborhoods. The beachwalk will connect
area business districts, cultural and tourism centers, residential neighborhoods, parking facilities,
parks, schools, and the beaches.
The Beachwalk II Project was split into two phases: Phase I (South Pointe Drive to 3rd Street) and
Phase II (3rd Street to 5th Street). Phase I was completed at the end 2014. Phase II is under
construction and expected to be completed in December, 2018. The proposed pathway for the Phase
II project is located on State lands and traverses through the existing dune system. All impacts to the
dune system will be mitigated through planting additional dunes toward the eastern toe of the existing
dune. The 100% design plans of the Beachwalk II Phase II have been approved by the Florida
Department of Environmental Protection (FDEP) and the Florida Department of Transportation
(F DOT). FDOT is funding $850,000 of the total construction cost.
This project consists of the construction of an on-grade ADA compliant pedestrian paver walkway,
with bollard lights, landscaping and irrigation. The path will run north from approximately 3rd Street to
Page 607 of 1637
5th Street. Exotic dune vegetation will be removed and replaced with dune enhancements such as
native dune vegetation species and beach compatible dune fill will be provided for the landscaping.
The proposed path lighting will meet Florida Fish and Wildlife Commission's marine turtle nesting
requirements.
On January 17, 2007, the Mayor and City Commission adopted Resolution No. 2007-26438, for
Professional Services Agreement with Coastal Systems International, Inc. (Consultant) for the
design, permitting, bid, award and construction administration services of the Atlantic Greenway
Network "Beachwalk II" Project, in the amount of$486,731.
On October 16, 2013, the Mayor and City Commission adopted Resolution No. 2013-28377,
approving Amendment No.1 to this agreement for supplemental construction administration services
for Phase I of the project, in the amount of $49,360; and further ratify the additional professional
services previously provided and completed by the Consultant during the Design Phase of the
Project, in the total amount of $35,590. Phase I established a link from Marjory Stoneman Douglas
Ocean Beach Park to South Pointe Park from 3rd Street to South Pointe Drive.
On September 28, 2017, the Administration executed Amendment No. 2, for the Consultant to
perform additional duties to include bidding, contract award and construction administration services
for Phase II of this project, in the amount of $35,850. Phase II will establish a link from Marjory
Stoneman Douglas Ocean Beach Park to Lummus Park from 3rd Street to 5th Street.
The City negotiated the proposal (Attachment A) from Coastal Systems International, Inc. for
provision of professional services associated with additional scope to the Beachwalk II Phase II
project. This Amendment No. 3 to the Agreement is for the Consultant to revise the construction
documents to include a paver system depicting street numbers, as requested by City Administration;
modify the elevation of the berm immediately across from the Savoy Hotel, per coordination with the
Hotel Savoy's renovations project; re-design the path at the 5th Street connection to accommodate
vehicles with larger turning radii to access the hard pack to the north of the site including adjustments
to the lighting and photometric plans; addition of security cameras, as requested by the Police
Department, in the amount of$22,700.
City staff has evaluated the Consultant's fee proposal and find that the fees are fair and reasonable.
This Amendment No. 3 in the amount of$22,700 will increase the total contract amount to$630,231.
CONCLUSION
The Administration recommends adopting the Resolution.
Amount 1 $22,700 Account 1 379-0820-061357-26-410-556-00-00-00-
25410
Total $22,700
Legislative Tracking
Capital Improvement Projects
ATTACHMENTS:
Description
o Attachment A-Amendment No. 3
Page 608 of 1637
ATTACHMENT A
AMENDMENT NO. 3
TO THE PROFESSIONAL ARCHITECTURAL
AND
ENGINEERING (NE) SERVICES AGREEMENT
BETWEEN THE CITY OF MIAMI BEACH, FLORIDA
AND
COASTAL SYSTEMS INTERNATIONAL, INC.
DATED January 17, 2007
FORTHE PROVISION OF ADDITIONAL PROFESSIONAL ARCHITECTURAL AND
ENGINEERING SERVICES FORTHE BEACHWALK II — PHASE II PROJECT IN THE
AMOUNT OF $22,700.
This Amendment No. 3 to the Agreement is made and entered this day of
, 2018, by and between the CITY OF MIAMI BEACH, a municipal corporation
existing under the laws of the State of Florida (the "City"), having its principal offices at
1700 Convention Center Drive, Miami Beach, Florida 33139, and COASTAL SYSTEMS
INTERNATIONAL INC., a Florida Corporation having its principal office at 464 South Dixie
Highway, Coral Gables, Florida 33146 (the "Consultant").
RECITALS
WHEREAS, Resolution No. 2007-26438, adopted on January 17, 2007, approved the
agreement for Professional Services, for the Consultant, Inc. for the design, permitting, bid,
award and construction administration services of the Atlantic Greenway Network "Beachwalk
II" (PROJECT) in the amount of$486,731; and
WHEREAS, Beachwalk II, Phase I project, from South Pointe Drive to Third Street,
established a link from Marjory Stoneman Douglas Ocean Beach Park to South Pointe Drive,
which connects to South Pointe Park; and
WHEREAS, Resolution No. 2013-28377, adopted on October 16, 2013, approved
Amendment No.1 for supplemental construction administration services for the Beachwalk II —
Phase I Project in the amount of$49,360; and further ratify the additional professional services
previously provided and completed by the Consultant during the Design Phase of the Project,
in the total amount of$35,590; and
WHEREAS, Beachwalk II, Phase II project, from Third Street to Fifth Street, will
establish a link from Marjory Stoneman Douglas Ocean Beach Park to Lummus Park; and
WHEREAS, Amendment No. 2 was executed on September 28, 2017 in the amount of
$35,850, for the Consultant to perform the duties and responsibilities to supplement the
Construction Phase Services for the Project, which include both Bidding, Contract Award
services and Construction Administration services; and
WHEREAS, Amendment No. 3 to the Agreement is for the Consultant to revise the
construction documents to include a paver system depicting street numbers, as requested by
City Administration; modify the elevation of the berm immediately across from the Savoy Hotel,
per coordination with the Hotel Savoy's renovations project; re-design the path at the 501 Street
connection to accommodate vehicles with larger turning radii to access the hard pack to the
north of the site including adjustments to the lighting and photometric plans; addition of security
cameras, as requested by the Police Department, in the amount of$22,700; and
WHEREAS, the negotiated price submitted by the Consultant was reviewed and
analyzed by staff and was found to be fair and reasonable; and
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WHEREAS, this Amendment No. 3, in the amount of$22,700 will revise the total
contract sum to a not to exceed total of$630,231.
NOW, THEREFORE, the parties hereto, and in consideration of the mutual promises,
covenants, agreements, terms, and conditions herein contained, and other good and valuable
consideration, the respect and adequacy are hereby acknowledged, do agree as follows:
1. ABOVE RECITALS
The above recitals are true and correct and are incorporated as a part of this
Amendment No. 3.
2. MODIFICATIONS
(a) The Agreement is amended, as provided herein and in Schedule "A" attached
hereto.
(b) In consideration for the services to be performed under this Amendment No. 3, City
shall pay Consultant the not-to-exceed amount of$22,700, as provided in schedule "A",
attached hereto.
3. OTHER PROVISIONS.
All other provisions of the Agreement, as amended, are unchanged and shall remain
in full force and effect.
4. RATIFICATION.
The City and Consultant ratify the terms of the Agreement, as amended by this
Amendment No. 3.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 3 to
be executed in their names by their duly authorized officials as of the date first set forth
above.
ATTEST: CITY OF MIAMI BEACH, FLORIDA
Rafael E. Granado, Dan Gelber
City Clerk Mayor
CONSULTANT:
ATTEST: Coastal Systems International, Inc.
Secretary President
Print Name Print Name
Page 610 of 1637
SCHEDULE "A" - SCOPE OF SERVICES
CITY OF MIAMI BEACH
"Beachwalk II" PROJECT
Amendment#A-12—July 6, 2018
The following is a Change Order to the original Scope of Work to be provided by the Coastal
Systems International, Inc. (Coastal Systems)team for the City of Miami Beach(City) relative to the
proposed "Beachwalk II" Phase II from 3'" Street to 5'" Street Project (Project). The task numbers
are sequential to the original contract.
CONSULTING SERVICES
PART 3 - CONSTRUCTION PHASE SERVICES:
Part 3.7—Street Number Plans Revision - Phase II
Coastal Systems will revise the construction documents to include the proposed street number
paver system illustrated in the email by Ms. Sabrina Baglieri,dated March 14, 2018, and assist the
City in processing the changes through FDOT, based on the email by Mr. Felix Garcia,dated March
14, 2018.
Deliverables: Revised Paving Plans and Street Number Details
Part 3.8— Revised Construction Drawings
3.8.1 Revised Design for Phase II: The Coastal Systems team will provide revised
engineering design to modify the elevation of the Phase II berm immediately across from
the Savoy Hotel based on feedback from the owners of the upland property. The berm
will be removed and the cut and fill volumes will be re-calculated. It is assumed that
existing beach access points across the dune will be maintained or streamlined.Access
to street ends, existing riparian properties,and other access corridors will not be affected
by this revision. The 5'" Street connection will also be revised to accommodate larger
Beachwalk II Scope of Services - Page 1
Page 611 of 1637
vehicles with larger turning radius to access the hard pack area to the north of the site.
The 5th Street revisions will also include adjustments to the lighting and photometric
plans. ,This scope of services assumes that no new major structures(bathrooms,walls,
etc.) will be designed as part of this Project.
Deliverables: Two (2) Copies of the Revised Construction Drawings
3.8.2 Security Camera Revision:Coastal Systems will work with the electrical sub-consultant
(Basulto and Associates)to prepare a set of construction documents for the addition of
the security cameras illustrated in the email by Mr. Daniel Cevallos, dated February 28,
2018, and the follow-up meeting held on March 12, 2018.
Deliverables: Security Camera Revision Construction Document
3.8.3 Review Meeting with City Staff: The Coastal Systems team will attend up to three (3)
meetings with City staff to review the revised construction drawings to insure that any
additional comments are addressed prior to submitting the modification request to the
FDEP.
Deliverables: Meeting Minutes
3.8.4 Phase II FDEP Permit Modification Application: Coastal Systems will prepare and
submit a FDEP CCCL Permit modification application for the proposed berm removal
and path re-design. The City will provide Coastal Systems with a permit modification
application fee (amount to be determined). The construction drawings prepared under
Part 3.8 above will be submitted to the FDEP as part of the permit modification package.
The City will provide Coastal Systems with a letter from the Planning/Zoning Department
indicating their preliminary approval and confirming that the project"does not contravene
local setback requirements or zoning codes."
Coastal Systems will prepare and submit the permit application for the proposed project.
Any significant design changes made after submittal of the application will be considered
a change in scope. Significant design changes include, but are not limited to, the
Beachwalk II Scope of Services - Page 2
Page 612 of 1637
enlargement or shifting of structures, addition of new structures/activities, changing
structure materials, and/or landscape/hardscape/lighting changes.
This scope assumes that the FDEP will not object to the revised path and berm removal
and/or construction materials. This scope assumes that there will be no third-party
comments submitted to the FDEP during the permitting process that will trigger
significant negotiations or re-design of the project, and that no petition for Administrative
Hearing pursuant to Ch. 120 of the Florida Statutes will be tiled upon permit issuance.
3.8.5 Phase II FDEP Permit Modification Processing: Coastal Systems will confer with
FDEP staff to advise them of the details of the proposed modification and to identity
areas of staff concern.Coastal Systems will maintain telephone contact with FDEP staff
to expedite their review and processing of the permit application. Coastal Systems will
confer with the City and/or design team as to questions, revisions, or additional items
that may be required by the FDEP. Coastal Systems will represent the project before
FDEP staff to assist the City in securing a FDEP Permit Modification for the proposed
Project.
This scope of services assumes that the proposed Project will comply with standard
FDEP code requirements and staff recommendations for avoidance/minimization of
impacts to the beach-dune system.
REIMBURSABLE EXPENSES:
Reproduction, transmissions, photocopies, telephone calls, airfare, and other direct expenses
related to the performance of this contract will be invoiced pursuant to the previously approved
Schedule "C".
Beachwalk II Scope of Services - Page 3
Page 613 of 1637
GENERAL CONDITIONS/ASSUMPTIONS:
a. Design drawings created in AutoCAD will be provided to the City in electronic format.
b. Coastal Systems is not responsible for any change in the scope of services that may be
incurred due to circumstances beyond our control, including, but not limited to, changes in
regulations and other legal actions.
c. It is assumed that the Phase II Project will be self-mitigating — i.e. that there will be a net
benefit to the beach/dune systems through the proposed addition of fill and native
vegetation, and that all exotic vegetation is to be removed. If additional mitigation is required
by the DEP,this additional design and negotiation will be provided under a separate scope.
d. The following items are not included in the scope of services presented herein:
➢ Meetings or other coordination associated with the Beachfront Management Plan update
• Street-End, streetscape and associated utilities
Design of retaining walls, bathrooms. cafes, or other major structures with substantial
foundations
Revisions to riparian property access points based on modifications to those riparian
properties
• Transportation planning
➢ Aerial Photography or Planimetric Mapping
Y Public hearings, meetings, or workshops (beyond the scope specifically noted above)
• Environmental testing or engineering
➢ Geotechnical analysis and related sediment quality coordination with DEP or other
agency staff regarding sand proposed to be brought onsite for fill
➢ Illustrative renderings
• Model building
FEMA consultations
➢ DEP Field Permits
➢ DEP Permit Time Extensions
te DEP or DERM Permits for Stormwater Drainage System Modifications
➢ DERM Tree Removal Permits
r. new ,. LCL nrndmn zs Sin.S[CCL . oa moy, ew..osl senm.e A-scope ma.-mavwr.. x
Sired signs.doc
Beachwalk II Scope of Services - Page 4
Page 614 of 1637
Schedule "B"
SUMMARY OF COSTS FOR CONSULTING SERVICES
BEACHWALK II, CITY OF MIAMI BEACH, FLORIDA
DESCRIPTION TYPE LABOR FEES
Part 3-Construction Phase Services
3.7 Street Number Plans Revision Lump Sum $3,800
3.8.1 Revised Design Lump Sum $6,500
3.8.2 Security Camera ReWsion Lump Sum $5,900
3.8.3 Review Meetings with City Staff Hourly $1,000
3.8.4 Phase II FDEP Permit Modification Application Lump Sum $1,000
3.8.5 Phase II FDEP Permit Modification Processing Hourly $2,500
Part 3 Subtotal: $20,700
TOTAL FEES: $20,700
EST. REIMBURSABLE EXPENSE BUDGET: $2,000
GRAND TOTAL $22,700
Beachwalk II Scope of Services - Page 5
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