Loading...
Amendment No. 1 to the A/E with Coastal Systems International, Inc. 08 -3 1 aSyb AMENDMENT NO. 1 TO THE PROFESSIONAL ARCHITECTURAL AND ENGINEERING (NE) SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI BEACH, FLORIDA AND COASTAL SYSTEMS INTERNATIONAL, INC. DATED AUGUST 18, 2017 FOR THE PROVISION OF ADDITIONAL PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES FOR THE MAURICE GIBB MEMORIAL PARK PROJECT IN THE AMOUNT OF $256,388. THS Amendment No. 1 to the Agreement is made and entered this/0 day of L it , 2018, by and between the CITY OF MIAMI BEACH, a municipal corporation existing under the laws of the State of Florida (the "City"), having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida 33139, and COASTAL SYSTEMS INTERNATIONAL INC., a Florida Corporation having its principal office at 464 South Dixie Highway, Coral Gables, Florida 33146 (the "Consultant"). RECITALS WHEREAS, on August 18, 2017, a Professional Services Agreement was executed with Coastal Systems International, Inc. (Coastal), pursuant to the Request for Qualifications (RFQ) No. 2016-138-KB for Architectural and Engineering Design Services, for the renovation of the park, in the amount on $318,000; and WHEREAS, the Consultant developed several master plan options, as well as proposed playground themes and future amenities for the park; and WHEREAS, several community meetings have been held and presentations made to the Finance and Citywide Projects Committees (FCWPC) and City Commission to facilitate the development of this Project; and WHEREAS, the final scope of work, resulting from the community meetings will require additional design and engineering services for inclusion of a living shoreline with an overlook, shade structures, and the repair and/or replacement of the existing seawall; and WHEREAS, Amendment No. 1 to the professional services consultant's agreement, includes coordination of the findings of the soil remediation report into the renovation of the park, including oversight during the construction phase; inclusion of a living shoreline with an overlook; shade structures; repair and/or replacement of the existing seawall; resiliency initiatives, such as solar powered lighting, onsite water retention and low voltage LED lighting; coordination with the playground design team for the inclusion of the unique, artistic designed playground; and WHEREAS, Coastal Systems International has submitted a negotiated not to exceed proposal in the amount of$256,388; and WHEREAS, the negotiated proposal submitted by the Consultant was reviewed and analyzed by City staff and was found to be fair and reasonable; and WHEREAS, this Amendment No. 1, in the amount of$256,388 will revise the total contract to a not to exceed total of$574,388. NOW, THEREFORE, the parties hereto, and in consideration of the mutual promises, covenants, agreements, terms, and conditions herein contained, and other good and valuable consideration, the respect and adequacy are hereby acknowledged, do agree as follows: 1. ABOVE RECITALS The above recitals are true and correct and are incorporated as a part of this Amendment No. 1. 2. MODIFICATIONS (a) The Agreement is amended, as provided herein and in Schedule "A"attached hereto. (b) In consideration for the services to be performed under this Amendment No. 1, City shall pay Consultant the not-to-exceed amount of$258,388, as provided in schedule '13", attached hereto. 3. OTHER PROVISIONS. All other provisions of the Agreement, as amended, are unchanged and shall remain in full force and effect. 4. RATIFICATION. The City and Consultant ratify the terms of the Agreement, as amended by this Amendment No. 1. IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to be executed in their names by their duly authorized officials as of the date first set forth above. ATTEST: CITY OF MIAMI BEACH,FLORIDA LA /Sar L1l Rafel Granado, an Gelber City Clerk Mayor On b , ANT: ATTEST: systems Interna I,Inc. {I Seoretary President to x/ tin 70 1, w. Ft-ly �/Z(4 )-1Y;1.; Print Name Print Name APPROVED AS TO FORM&LANGUAGE &FOR EXECUTION or lv~1 ; I` (air o((g City .. : Ri1P oats SCHEDULE "A" - SCOPE OF SERVICES CITY OF MIAMI BEACH Maurice Gibb Memorial Park PROJECT Amendment#A-1 — October 5, 2018 The following is an addendum to the original Scope of Work to be provided by the Coastal Systems International,Inc.(Coastal Systems)team for the City of Miami Beach(City)relative to the proposed Maurice Gibb Memorial Park Project (Project). The task numbers are sequential to the original contract. CONSULTING SERVICES PART 1 -MASTER PLAN PHASE: Part 1(c)-Revised Master Plan with Cost Estimate The Coastal Systems team will provide a revised conceptual design site plan and rendering based on the feedback from community members provided at the Public Meeting on May 31, 2018, October 2, 2018, and from a Memorandum dated June 18, 2018,from the City of Miami Beach.This task will incorporate additional design elements that were not previously part of this scope,such as the construction of restrooms for the playground,a new seawall for the park, a living shoreline,overlook structure and shade structures. Part 1(d)—Additional Master Plan Design Coordination with City Staff: The Coastal Systems team shall participate in up to two(2)teleconference calls with City staff to review the revised masterplan to ensure that any additional comments were addressed prior to the Second Community Meeting. PART 2-SCHEMATIC DESIGN SERVICES: Part 2(e)-Added Scope Schematic Design The Coastal Systems team will provide additional engineering and architectural services to include the items listed below into the Schematic Design Plans. These items are being included as a result of the master plan phase. The level of Schematic Design Plans is outlined in task 2.3 Maurice Gibb Memorial Park Scope of Services - Page 1 *Additional Items to the Overall Park Program: • Two (2) Shade Structures • Seawall Replacement, including raising the seawall to meet the City of Miami Beach's new seawall elevation. • Proposed Overlook Structure. • Restroom Facility • 3-D Rendering of park,to include selected playground equipment(2 views minimum or a video representation). • Incorporate Monstrum playground equipment into park design to ensure that all age groups are represented. PART 3-DESIGN DEVELOPMENT SERVICES: Part 3(d)—Second Community Meeting Coastal Systems shall attend,a second community meeting to present an updated site plan and rendering. Part 3(e)—Third Community Meeting Coastal Systems shall attend a third Community Meeting with the residents and stakeholders of the Project. During this meeting, the participants will have another opportunity to review the master plan and voice their concerns. Part 3(f)— Playground Workshop(if required) As requested by City staff, an additional workshop will take place upon approval of this amendment. This workshop will concentrate mainly on the playground equipment and provide the residents and end users an opportunity to provide more detailed input. The Coastal Systems Team will provide pictures, renderings and sketches of a maximum of two(2)themes for Monstrum,or Monstrum-style, playground equipment for discussion purposes. The presentation shall include playground options for age groups 2-5 and 5- 12. Coastal Systems shall update drawings to reflect feedback received. Part 3(g)—Added Scope-Design Development The Coastal Systems team will provide additional engineering and architectural services to include the items listed above into the Design Development Plans. The level of the Design Development Plans is outlined in Part 3. Maurice Gibb Memorial Park Scope of Services- Page 2 PART 4-CONSTRUCTION DOCUMENTS: Part 4(m)—Added Scope-Construction Documents The Coastal Systems team will provide additional engineering and architectural services to include the items listed above in Part 2(e),into the Construction Documents.The level of the Construction Documents is outlined in Part 4. PART 7 -CONSTRUCTION ADMINISTRATION: Part 7(j) - Monstrum Shop Drawing Review The Coastal Systems team will review the Monstrum Playground shop drawings(plans, details and calculations)that will be provided and submitted by the Contractor prior to installation of the playground in collaboration with the Monstrum Representative. This review is supplemental to the City of Miami Beach Building Department review process. PART 12- MONSTRUM PLAYGROUND COORDINATION The Coastal Systems Team will coordinate with Monstrum to develop a schematic plan with illustrations for the playground equipment. The package will include schematic plans, renderings,cost and specifications to be included as part of the Construction Documents.The selected Contractor will be required to coordinate directly with Monstrum and provide shop drawings for City of Miami Beach Building Department Approval as a specialty item. The playground coordination will include up to 5 meetings with City officials and staff, which will consist of telephone/Go-To meetings. PART 13 - SOIL MANAGEMENT& ENGINEERING CONTROL PLANS Part 13(a)— Peer Review, Meetings & Consultation EE&G's Professional Geologist and Project Professional will review records obtained from Miami-Dade County DERM and provided by Client to develop a background of the site and understanding of the team's redevelopment objectives. EE&G's Professional Geologist and Project Professional will be available to participate in meetings, provide consultation, and prepare summaries/memos/reports on an as-needed basis. Maurice Gibb Memorial Park Scope of Services - Page 3 EE&G's Professional Geologist will meet with DERM to discuss the redevelopment plan and potential resiliency measures. EE&G's Professional Geologist will prepare a budget for remediation, monitoring, and ongoing Engineering Control Maintenance inspections. Part 13(b)—Preparation of Soil Management Plan & Engineering Control Plan EE&G Environmental Services, LLC (EE&G) will prepare the following technical documents that will be required by Miami-Dade County DERM prior to approval and implementation of the redevelopment plans: a. Engineering Control Plan (ECP) — Technical document prepared by EE&G's Professional Geologist(P.G.)and Professional Engineer(RE.)explaining how the capping plan will be implemented. b. Engineering Control Maintenance Plan(ECMP)—Technical document prepared by EE&G's P.E. providing guidelines and a checklist for conducting inspections and annual reporting. c. Soil Management Plan(SMP)—Technical document prepared by EE&G's P.G.and Certified Industrial Hygienist (C.I.H.) providing the requirements for handling contaminated soils during site preparation and construction activities, including during excavation work. d. Dust Control Plan(DCP)—Technical document prepared by EE&G's P.G.and C.I.H. providing requirements for minimizing the generation of fugitive dust during site preparation and early stages of construction. e. Air Monitoring Plan (AMP) — Technical document prepared by EE&G's C.I.H. providing rationale and a recommended methodology for collecting and analyzing air samples during site preparation and early stages of construction. f. Health and Safety Plan (HASP)—Technical document prepared by EE&G's C.I.H. that provides requirements of the site contractors when working in the contaminated environment. Part 13(c)—Environmental Testing (As Required) EE&G will provide a Field Geologist for one week to document soil excavation activities, and collect post-removal soil samples. Soil samples will be collected from the excavation areas and analyzed in the field using an organic vapor analyzer(OVA)to screen for petroleum-affected soils. OVA results generated from field-testing of soils will be compared with the action level established in the Florida Department of Environmental Protection (FDEP) "Guidelines for Maurice Gibb Memorial Park Scope of Services- Page 4 Assessment and Source Removal of Petroleum Contaminated Soils", dated May 1998. The action level defined by these guidelines was 10 parts per million (ppm)of organic vapors for soils above the water table. Excavation of soils(based on OVA/FID readings)will be set aside and temporarily placed atop of visqueen. EE&G will collect up to eight confirmation soil samples from the excavation walls,which will be analyzed for the following parameters: • Volatile Organic Compounds (VOCs) by EPA Method 8260 • Polynuclear Aromatic Hydrocarbons (PAHs) by EPA Method 8270 • Total petroleum hydrocarbons(TPHs) by Method FL-PRO EE&G will install up to eight shallow monitoring wells in and around the excavation areas, and collect groundwater samples,which will be analyzed for the following parameters: • VOCs by EPA Method 8260 • PAHs by EPA Method 8270 • TPI-Is by Method FL-PRO EE&G will prepare a post-excavation Site Assessment Report,which will be signed/sealed by a Florida-licensed Professional Geologist. PART 14- RESILIENCY AND SUSTAINABILITY INITIATIVES As part of the City's resiliency and sustainability initiatives, Coastal Systems will consider and provide the following alternatives to incorporate into the park's design: • Study and model the capacity of the Park to store/slow/treat/re-use site and neighborhood stormwater via gravity flow and/or piping into the Park. • Study alternatives for onsite water storage and re-use for irrigation. • Conversion to solar power, recycled/renewable materials, additional permeable paving, energy and water efficient bathroom fixtures, electric vehicle charging stations and other sustainable elements as possible. REIMBURSABLE EXPENSES: Reproduction, transmissions, photocopies, telephone calls, airfare, and other direct expenses related to the performance of this contract will be invoiced pursuant to the attached Schedule"C". GENERAL CONDITIONS/ASSUMPTIONS: Maurice Gibb Memorial Park Scope of Services- Page 5 a. Design drawings created in AutoCAD will be provided to the City in electronic format. b. Coastal Systems is not responsible for any change in the scope of services that may be incurred due to circumstances beyond our control, including, but not limited to, changes in regulations and other legal actions. c. The following items are not included in the scope of services presented herein: > Transportation planning > Aerial Photography or Planimetric Mapping > Public hearings, meetings, or workshops(beyond the scope specifically noted above) > Environmental testing or engineering (beyond the scope specifically noted above) > Model building B Pmjm"b0£00 Proposals(Ix,l aUN ScMUok A-AnJmemI Wv Maurice Gibb Memorial Park Scope of Services - Page 6 SCHEDULE "B" SUMMARY OF COSTS FOR CONSULTING SERVICES MAURICE GIBB MEMORIAL PARK PROJECT, MIAMI BEACH, FLORIDA • tESCWPTIM TYPE FEE$ Part 1. Master Plan Phase c. Revised Master Plan with Cost Estimate Not to Exceed(NTE) $11,322 d. Additional Master Plan Design Coordination with City Staff Lump Sum $1,403 Part 2 Subtotal: $12,725 Part 2.Schematic Design Services e. Added Scope Schematic Design NTE $24,622 Part 2 Subtotal: $24,622 Part 3. Design Development Services d. Second Community Meeting Lump Sum $4,681 e. Third Community Meeting Lump Sum $4,681 f. Playground Workshop(if required) Lump Sum $10,934 g. Added Scope Design Development NTE $29,287 Part 3 Subtotal: $49,582 Part 4. Construction Documents m. Added Scope Construction Documents NTE $43,147 Part 4 Subtotal: $43,147 Part 7. Construction Administration j. Monstrum Shop Drawing Review Lump Sum $11,362 Part 7 Subtotal: $11,362 Part 12. Monstrum Playground Coordination Lump Sum $27,932 Part 12 Subtotal: $27,932.35 Part 13. Soil Management&Engineering Control Plans a. Peer Review, Meetings&Consultation Lump Sum $26,929.55 b. Preparation of Soil Management Plan&Engineering Control Plan Lump Sum $15559.50 c. Environmental Testing Allowance(As Required) NTE $30,605.10 Part 13 Subtotal: 73,094.15 Part 14. Resiliency and Sustainability Initiatives NTE $8,924 Part 14 Subtotal: $8,924 SUBTOTAL: $251,387.85 Estimated Expenses: $5,000 GRAND TOTAL: $256,387.85