Resolution 2018-30550 RESOLUTION NO. 2018-30550
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 5, TO THE
PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI
BEACH AND STANTEC CONSULTING SERVICES INC., FOR THE
NEIGHBORHOOD 13: PALM AND HIBISCUS ISLANDS RIGHT-OF-WAY
NEIGHBORHOOD IMPROVEMENTS PROJECT (PROJECT); IN THE LUMP
SUM AMOUNT OF $63,690, FOR ADDITIONAL DESIGN CRITERIA
PROFESSIONAL SERVICES ASSOCIATED WITH THE ADDITIONAL
SCOPE RELATED TO THE CITY'S NEW DRAINAGE POLICY; WITH
PREVIOUSLY APPROPRIATED FUNDING.
WHEREAS, on June 8th, 2012, pursuant to Resolution No. 2012-27832, the Mayor
and City Clerk executed the Professional Services Agreement for Architectural and
Engineering Services with Stantec Consulting Services Inc. (CONSULTANT) for the ROW
Infrastructure Improvement Program Neighborhood No. 13: Palm & Hibiscus Islands Project
(PROJECT); and
WHEREAS, the Agreement provides for Design Criteria Professional services, to
develop a Design Criteria Package (DCP) for the Project and to evaluate compliance of
the Project construction with the Design Criteria Package, in the not-to-exceed amount of
$523,082; and
WHEREAS, on March 22, 2013, Amendment No. 1 to the Agreement was executed in
the not-to-exceed amount of $13,000, for services that include the modification of the
Request for Qualifications (RFQ) documents to revise the Project delivery method to a
Progressive Design Build, where the Design Builder (DB) will provide a Guaranteed
Maximum Price (GMP) at design completion; and
WHEREAS, on May 2, 2014, Amendment No. 2 to the Agreement was executed in
the not-to-exceed amount of $17,224, for additional services required to incorporate the New
Enhanced Stormwater System Criteria into the project's DCP; and
WHEREAS, on March 16, 2015, Amendment No. 3 to the Agreement was executed in
the not-to-exceed amount of $9,900, for additional services required to perform an in-depth
internal logic and programming review and tracking of Design/Build team's project schedule
within the Primavera software platform for the duration of the project; and
WHEREAS, on October 14, 2016 Amendment No. 4 to the Agreement was executed
in the not-to-exceed amount of $45,360, for additional Design Criteria Professional services
required for the extended project construction phase; and
WHEREAS, on April 26, 2017, the Mayor and City Commission adopted Resolution
No. 2017-29840, approving and authorizing the design and implementation of a stormwater
system with sufficient capacity to handle both public and private stormwater runoff into the
City's system; and
WHEREAS, on April 4, 2018, the Public Works Department directed the
implementation of a new drainage policy for this project; and
WHEREAS, the new drainage policy requires that any property with Finish Floor
Elevation (FFE) at or below the new crown of the road may receive a yard drain/catch basin
inside the private property. The property owners must execute a license agreement with the
City allowing access to their property for the installation of the drain, harmonization and any
other required work; and
WHEREAS, this Amendment No.5, for additional Design Criteria Professional
services, is necessary to continue and implement the additional scope related to the City's
new drainage policy with the Design-Build team and to complete the project; and
WHEREAS, City staff have evaluated the Consultant's fee proposal and find that the
fees are fair and reasonable; and
WHEREAS, this Amendment No. 5, in the lump sum amount of $63,690, will revise
the total contract to a not-to-exceed amount of$672,256.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City
Commission approve and authorize the Mayor and City Clerk to execute Amendment No. 5, to
the Professional Services Agreement between the City of Miami Beach and Stantec Consulting
Services Inc., for the Neighborhood 13: Palm and Hibiscus Islands Right-of-Way Neighborhood
Improvements Project; in the lump sum amount of $63,690, for additional design criteria
professional services associated with the additional scope related to the new drainage policy;
with previously appropriated funding. /
PASSED and ADOPTED this /7 day of addler , 2018.
Dan Gelber, Mayor
ATTEST:
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Rafael E. Granado, City Clerk APPROVE
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Resolutions- C7 AG
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: October 17, 2018
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE AMENDMENT NO. 5, TO THE PROFESSIONAL
SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND STANT EC
CONSULTING SERVICES INC., FOR THE NEIGHBORHOOD 13: PALM AND
HIBISCUS ISLANDS RIGHT-OF-WAY NEIGHBORHOOD IMPROVEMENTS
PROJECT (PROJECT); IN THE LUMP SUM AMOUNT OF $63,690, FOR
ADDITIONAL DESIGN CRITERIA PROFESSIONAL SERVICES ASSOCIATED
WITH THE ADDITIONAL SCOPE RELATED TO THE CITY'S NEW DRAINAGE
POLICY; WITH PREVIOUSLY APPROPRIAT ED FUNDING.
RECOMMENDATION
The Administration recommends adopting the Resolution.
ANALYSIS
On June 8, 2012, the Mayor and City Commission adopted Resolution No. 2012-27832, approving
and authorizing the Mayor and City Clerk to execute an Agreement with Stantec Consulting Services,
Inc., to provide Design Criteria Professional services to develop a Design Criteria Package (DCP)
for the Palm and Hibiscus Neighborhood Improvement Project and to evaluate compliance of the
Project construction with the Design Criteria Package.
On March 22, 2013, the City approved Amendment No. 1, in the amount of$13,000, for services that
included the modification of the Request for Qualifications (RFQ) documents to revise the Project
delivery method to a Progressive Design Build, where the Design Builder (DB) provided a
Guaranteed Maximum Price(GMP) at design completion.
On May 2, 2014, the City approved Amendment No. 2 in the amount of $17,224, for additional
services required to incorporate the New Enhanced Stormwater System Criteria into the project's
DCP.
On March 16, 2015, the City approved Amendment No. 3 in the amount of $9,900, for additional
services required to perform an in-depth internal logic and programming review and tracking of
Design/Build teams project schedule, within the Primavera software platform, for the duration of the
project.
On October 14, 2016, the City approved Amendment No.4 in the amount of $45,360 for additional
Design Criteria Professional services required for the extended project construction phase.
Page 616 of 1637
On April 26, 2017, the Mayor and City Commission adopted Resolution No. 2017-29840, reaffirming
a commitment to the design and implementation of a stormwater system with sufficient capacity to
handle both public and private stormwater runoff into the City's system and directed the
administration to develop a policy and engineering solution for private property owners with the City's
municipal stormwater system.
As a result of the Commission's directive (Resolution No. 2017-29840) and in order to accommodate
the new elevated roads in the Palm and Hibiscus neighborhood, on April 4, 2018, the Public Works
Department directed the implementation of a new drainage policy for this project. The new drainage
policy requires that any property with Finish Floor Elevation (FFE) at or below the new crown of the
road may receive a yard drain/catch basin inside the private property. The property owners crust
execute a license agreement with the City allowing access to their property for the installation of the
drain, harmonization and any other required work.
This Amendment No.5, for additional Design Criteria Professional services, is necessary to continue
and implement the additional scope related to the new drainage policy with the Design-Build team
and to complete the project.
City staff has evaluated the Consultant's fee proposal (Attachment A) and find that the fees are fair
and reasonable.
This Amendment No. 5 in the lump sum amount of$63,690 will revise the total contract to a not-to-
exceed amount of$672,256.
CONCLUSION
The Administration recommends adopting the Resolution.
Amount 1 $63,690 Account 1 427-0820-061357-26-418-576-00-00-00-
23380- Stormwater Enterprise Fund
I gislative Tracking
Capital Improvement Projects
ATTACHMENTS:
Description
o Attachment A- Stantec Amendment
Page 617 of 1637
• Stantec 800 Fairway Drive,Suite 195
Deerfield Beach FL US 33441-1828
Office(954)481-2812
Fax(954)4812818
August 23, 2018
Olga Sanchez
CAPITAL IMPROVEMENT PROJECTS OFFICE
1700 Convention Center Drive
Miami Beach, FL 33139
Re: Palm and Hibiscus Islands Neighborhood Improvements
City of Miami Beach, Florida
Dear Ms. Sanchez:
As discussed, please find the enclosed extension of funds for the Design Criteria Oversight for the
Palm and Hibiscus Islands project. These services are being performed under the City of Miami
Beach Contract "PROFESSIONAL ARCHITECTURE AND ENGINEERING SERVICES FOR
RIGHT OF WAY INFRASTRUCTURE IMPROVEMENT PROGRAM NEIGHBORHOOD NO. 13:
PALM & HIBISCUS ISLANDS".
At this time, the schedule for the construction duration began in February 2016 and has extended
beyond the expected end date. Our initial Construction Monitoring phase was intended to have a
duration of 16 months. Please accept this proposal as a request for additional services to further
extend our involvement in the project.
All tasks under Task 5: Construction Administration-Construction Phase
• Oversight of Construction including construction meetings, distributing minutes, monitoring
field inspections, periodic field visits, payment certification and Quality Control of the
inspection services.
• Extended Duration of C/A for the DCP Engineer including ongoing responsibilities for
monitoring construction, attending meetings, witnessing field testing and reviewing
documentation
• Project Submittal Reviews including additional reviews required for contractor submittals,
progress reporting, quality control, substantial and final completion resulting in extended
review time for the DCP Engineer
• Palm Lift Station Repairs including oversight of the investigation to determine the cause of
the damage and considerations for corrective action.
Design with community in mind
Page 621 of 1637
Stantec
August 23,2018
Page 2 of 2
As you know, the project scope and schedule has expanded beyond what was initially intended.
We respectfully request these funding resources be allocated to allow us to continue assisting the
City in our on-going efforts to address the above scope and schedule expansion.
Stantec will invoice on a LUMP SUM BASIS for the percentage completion of the services
rendered.
The anticipated fee based on the assumptions noted will be as outlined in the attached spreadsheet
and summarized as follows;
TOTAL LUMP SUM LABOR= $63,690.00
REIMBURSABLE EXPENSES = 0.00
TOTAL LUMP SUM = $63,690.00
We thank you for the opportunity to provide the City of Miami Beach with our services and we are
ready to begin working under this assignment upon receipt of the Purchase Order.
Sincerely,
STANTEC CONSULTING SERVICES INC.
Jeffrey Crews, P.E., LEED AP
Principal
Tel: (954)481-2812 x 235
Fax: (954)481-2818
Email: jeff.crewsOstantec.com
V 121561activer215612255\management\Fee Proposals\Extended DCP due to Scope\Palm Hibiscus DCP fee Extension reviseddocx
Attachments
Page 622 of 1637
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