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Amendment No. 5 to the PSA with STANTEC Consulting Services Inc. Attachment A AMENDMENT No. 5 2o 18 - 3o 5-CO TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI BEACH, FLORIDA AND STANTEC CONSULTING SERVICES INC., DATED JUNE 8, 2012 FOR ADDITIONAL DESIGN CRITERIA PROFESSIONAL SERVICES FOR NEIGHBORHOOD NO. 13: PALM & HIBISCUS ISLANDS RIGHT-OF-WAY INFRASTRUCTURE IMPROVEMENTS This Amendment No.5 to the Agreement made and entered this _ day of 2018, by and between the City of Miami Beach, a municipal corporation existing under the laws of the State of Florida (hereinafter referred to as CITY), having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida 33139, and Stantec Consulting Services Inc. having its principal office at 901 Ponce de Leon Boulevard, Suite 900, Coral Gables, Florida, 33134 (hereinafter referred to as CONSULTANT). RECITALS WHEREAS, on June 8", 2012, pursuant to the adoption of Resolution No. 2012-27832, the Mayor and City Clerk executed the Professional Services Agreement for Architectural and Engineering Services with Stantec Consulting Services Inc. (CONSULTANT) for the ROW hfrastructure knprovement Program Neighborhood No. 13: Palm & Hibiscus Islands Project (PROJECT); and WHEREAS, the Agreement provides for Design Criteria Professional services to develop a Design Criteria Package (DCP) for the Project and to evaluate compliance of the Project construction with the Design Criteria Package, in the not-to-exceed amount of $523,082;and WHEREAS, on March 22, 2013, Amendment No. 1 to the Agreement was administratively executed in the not-to-exceed amount of $13,000, for services that include the modification of the Request for Qualifications (RFQ) documents to revise the Project delivery method to a Progressive Design Build, where the Design Builder(DB) will provide a Guaranteed Maximum Price (GMP)at design completion; and WHEREAS, on May 2, 2014, Amendment No. 2 to the Agreement was administratively executed in the not-to-exceed amount of$17,224, for additional services required to incorporate the New Enhanced Stormwater System Criteria into the project's DCP; and WHEREAS, on March 16, 2015, Amendment No. 3 to the Agreement was administratively executed in the not-to-exceed amount of$9,900, for additional services required to perform an in-depth internal logic and programming review and tracking of Design/Build team's project schedule within the Primavera software platform for the duration of the project; and WHEREAS, on October 14, 2016 Amendment No. 4 to the Agreement was administratively executed in the not-to-exceed amount of $45,360, for additional Design Criteria Professional services required for the extended project construction phase ;and WHEREAS, on April 26, 2017, the Mayor and City Commission adopted Resolution No. 2017-29840, approving and authorizing the design and implementation of a stormwater system with sufficient capacity to handle both public and private stormwater runoff into the City's system; and WHEREAS, on April 4, 2018, the Public Works Department directed the implementation of a new drainage policy for this project; and WHEREAS, the new drainage policy requires that any property with Finish Floor Elevation (FFE) at or below the new crown of the road may receive a yard drain/catch basin inside the private property. The property owners must execute a license agreement with the City allowing access to their property for the installation of the drain, harmonization and any other required work;and WHEREAS, this Amendment No.5, for additional Design Criteria Professional services, is necessary to continue and implement the additional scope related to the new drainage policy with the Design-Build team and to complete the project; and WHEREAS, City staff have evaluated the Consultant's fee proposal and find that the fees are fair and reasonable; and WHEREAS, this Amendment No. 5 in the lump sum amount of $63,690 will revise the total contract to a not-to-exceed amount of$672,256. NOW, THEREFORE, the parties hereto, and in consideration of the mutual promises, covenants, agreements, terms, and conditions herein contained, and other good and valuable consideration,the respect and adequacy are hereby acknowledged, do agree as follows: 1. ABOVE RECITALS The above recitals are true and correct and are incorporated as part of this Amendment No.5. 2. MODIFICATIONS (a) The Agreement is amended to include "Schedule B-1", which is attached and incorporated herein. (b) In consideration for the services to be performed under this Amendment No. 5, City shall pay the consultant the lump sum amount of $63,690, as provided in Schedule B-1. 3. OTHER PROVISIONS All other provisions of the Agreement, as amended, are unchanged. 4. RATIFICATION The CITY and CONSULTANT ratify the terms of the Agreement, as amended by this Amendment No. 5. IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 5 to be executed in their names by their duly authorized officials as of the date first set forth above. ATTEST: CITY OF MIAMI BEACH, FLORIDA Ald a > ... ... A Rafael ' . Grana•o, �; """." ;it el• City Clerk f� �• .INCORP ORATED,' * ATTEST: r C•• LTANT: >�9•.. "'-_,:•, � EC CONSULTING SERVICES, INC. cN 25" ‘41- Secretary Princi Ja /["r 7 Cr « c Print Name Print Name APPROVED AS TO FORM&LANGUAGE &FOR EXECUTION Q (- fo(5 (f2 City Attorney icir Debs • ® Stante ; DeerfelldBeDrive, hFLusasia41.1828 Office(954)481-2812 Fax(954)481-2818 August 23, 2018 Olga Sanchez CAPITAL IMPROVEMENT PROJECTS OFFICE 1700 Convention Center Drive Miami Beach, FL 33139 • Re: Palm and Hibiscus Islands Neighborhood Improvements City of Miami Beach, Florida Dear Ms. Sanchez: As discussed, please find the enclosed extension of funds for the Design Criteria Oversight for the Palm and Hibiscus Islands project. These services are being performed under the City of Miami Beach Contract "PROFESSIONAL ARCHITECTURE AND ENGINEERING SERVICES FOR RIGHT OF WAY INFRASTRUCTURE IMPROVEMENT PROGRAM NEIGHBORHOOD NO. 13: PALM & HIBISCUS ISLANDS". At this time, the schedule for the construction duration began in February 2016 and has extended beyond the expected end date. Our initial Construction Monitoring phase was intended to have a duration of 16 months. Please accept this proposal as a request for additional services to further extend our involvement in the project. All tasks under Task 5: Construction Administration-Construction Phase • Oversight of Construction including construction meetings, distributing minutes, monitoring field inspections, periodic field visits, payment certification and Quality Control of the inspection services. • Extended Duration of C/A for the DCP Engineer including ongoing responsibilities for monitoring construction, attending meetings, witnessing field testing and reviewing documentation • Project Submittal Reviews including additional reviews required for contractor submittals. progress reporting, quality control, substantial and final completion resulting in extended review time for the DCP Engineer • Palm Lift Station Repairs including oversight of the investigation to determine the cause of the damage and considerations for corrective action. /a„„i,ual, ri,0:7 Stantec August 23,2018 Page 2 of 2 As you know, the project scope and schedule has expanded beyond what was initially intended. We respectfully request these funding resources be allocated to allow us to continue assisting the City in our on-going efforts to address the above scope and schedule expansion. Stantec will invoice on a LUMP SUM BASIS for the percentage completion of the services rendered. The anticipated fee based on the assumptions noted will be as outlined in the attached spreadsheet and summarized as follows; TOTAL LUMP SUM LABOR= $63,690.00 REIMBURSABLE EXPENSES = 0.00 TOTAL LUMP SUM = $63,690.00 We thank you for the opportunity to provide the City of Miami Beach with our services and we are ready to begin working under this assignment upon receipt of the Purchase Order. Sincerely, STANTEC CONSULTING SERVICES INC. Jeffrey Crews, P.E., LEED AP Principal Tel: (954)481-2812 x 235 • Fax: (954)481-2818 Email: jeff.crews(a)stantec.com V2155\active121561 22501managemenl\Fee Proposais\Exlended DCP due to ScopetPaim Hibiscus DCP fee Extension reviseddocx Attachments • • \ § ! !!! . 0 § o !/ • // 4 LO / ) _:40` S 0 0 0 61 !! NI.! `! Te o 0 es § \ o c. c. - / i ) °; 0 ! |« o Q ` w iww wo !\ & , S { §) a. "® �' E \{ \ �� 0 \ \ 00 .t13 Mt X0 CI o /\ . og a // :/ / \r}/ 0t° \\ • /V 76\ \ \\ \\ /\ ©© 4 ::!! -000-000 z,,,,zc I �