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Certification of Contract with South Dade Electrical Supply, Inc.
e MIAMIBEACH cad CITY OF MIAMI BEACH //J/d CERTIFICATION OF CONTRACT TITLE: For the Purchase of Light Poles, Fixtures and Bases. CONTRACT NO: ITB 2018-036-ND EFFECTIVE DATE(S): This Contract shall remain in effect for a period of three (3) years from date of execution by the Mayor and City Clerk of the City of Miami Beach, and may be extended at the sole discretion of the City, through its City Manager, for two (2) additional (1) year terms. SUPERSEDES: CONTRACTOR(S): South Dade Electrical Supply, Inc. (Groups 1, 4, 6, 11, 13, 17, 18). • ESTIMATED CONTRACT AMOUNT: NA A. AUTHORITY - Upon affirmative action taken by the Mayor and City Commission of the City of Miami Beach, Florida ("City"), on October 17, 2018, approving the award of this Contract, and upon execution thereof by the City and South Dade Electrical Supply, Inc., a Florida corporation (the "Contractor'). B. EFFECT - This Contract is entered into to provide for the Purchase Light Poles, Fixtures and Bases, pursuant to City Invitation to Bid No. ITB 2018-036-ND and any addenda thereto (the ITB), and Contractor's bid in response thereto (this Contract, the ITB, and Contractor's bid in response thereto may hereinafter collectively be referred to as the"Contract Documents"). C. ORDERING INSTRUCTIONS - All blanket purchase orders shall be issued in accordance with the City of Miami Beach Department of Procurement Management policies and procedures, at the prices indicated, exclusive of all Federal, State and local taxes. All blanket purchase orders shall show the City of Miami Beach Contract Number 2018-036-ND. D. CONTRACTOR PERFORMANCE - City of Miami Beach departments shall report any failure of Contractor's performance (or failure to perform) according to the requirements of the Contract Documents to City of Miami Beach, George Corchado/Warehouse Supervisor- Public Works-Water Department at 305-673-7000 ext. 2835. E. INSURANCE CERTIFICATE(S) - The Contractor shall file Insurance Certificates, as required, which must be signed by a Registered Insurance Agent licensed in the State of Florida, and approved by the City of Miami Beach Risk Manager, prior to delivery of supplies and/or commencement of any services/work by Contractor. F. ASSIGNMENT AND PERFORMANCE - Neither this Contract nor any interest herein shall be assigned, transferred, or encumbered by Contractor without the prior written consent of the City. In addition, Contractor shall not subcontract delivery of supplies, or ITB-2018-036-ND The Purchase of Light Poles, Fixtures & Bases Page 1 Page 2 Certification of Contract any portion of work and/or services required by the Contract Documents without the prior written consent of the City. Contractor warrants and represents that all persons providing/performing any supplies, work, and/or services required by the Contract Documents have the knowledge and skills, either by training, experience, education, or a combination thereof, to adequately and competently provide/perform same, or services to City's satisfaction, for the agreed compensation. Contractor shall provide/perform the supplies, work, and/or services required under the Contract Documents in a skillful and respectable manner. The quality of the Contractor's performance and all interim and final product(s) and /or work provided to or on behalf of City shall be comparable to the best local and national standards. G. SERVICE EXCELLENCE STANDARDS— Excellent Customer Service is the standard of the City of Miami Beach. As a Contractor of the City, Contractor will be required to conduct itself in a professional, courteous and ethical manner, and at all times adhere to the City's Service Excellence standards. Training will be provided by the City's Organizational Development and Training Specialist. H. PUBLIC ENTITY CRIMES — Contractor acknowledges that the provisions of the Public Entity Crimes Act, Section 287.133, Florida Statutes, shall apply to this Contract, which statute provides, in pertinent part, that a person or affiliate who is a contractor, consultant or other provider, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to the City, may not submit a bid on a contract with the City for the construction or repair of a public building or public work, may not submit bids on leases of real property to the City, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with the City, and may not transact any business with the City in excess of the threshold amount provided in Section 287.017, Florida Statutes, for category two purchases for a period of 36 months from the date of being placed on the convicted vendor list. Violation of this section by Contractor shall result in cancellation of the Contract and may result in Contractor debarment. INDEPENDENT CONTRACTOR - Contractor is an independent contractor under this Contract. Supplies, work, and/or services, provided by Contractor pursuant to the Contract Documents shall be subject to the supervision of Contractor. In providing such supplies, work, and/or services, neither Contractor nor its agents shall act as officers, employees, or agents of the City. This Contract shall not constitute or make the parties a partnership or joint venture. J. THIRD PARTY BENEFICIARIES - Neither Contractor nor City intends to directly or substantially benefit a third party by this Contract and/or the Contract Documents. Therefore, the parties agree that there are no third party beneficiaries to this Contract and that no third party shall be entitled to assert a claim against either of them based upon this Contract and/or the Contract Documents. The parties expressly acknowledge that it is not their intent to create any rights or obligations in any third person or entity under this Contract and/or the Contract Documents. ITB-2018-036-ND The Purchase of Light Poles, Fixtures 8 Bases Page 2 Page 3 Certification of Contract K. NOTICES - Whenever either party desires to give notice to the other, such notice must be in writing, sent by certified United States Mail, postage prepaid, return receipt requested, or by hand-delivery with a request for a written receipt of acknowledgment of delivery, addressed to the party for whom it is intended at the place last specified. The place for giving notice shall remain the same as set forth herein until changed in writing in the manner provided in this section. For the present, the parties designate the following: For City: George Corchado City of Miami Beach Public Works-Water 1700 Convention Center Drive 4'" Floor Miami Beach, Florida 33139 Phone: 305-673-7000 ext. 2835 Email: geornecorchado(c�miamibeachfl.gov With copies to: City Clerk City Clerk Office 1700 Convention Center Drive Miami Beach, Florida 33139 For Contractor: South Dade Electrical Supply Inc. 13100 SW 87 Avenue Miami, FL. 33176 Attn: Bill Gatnell Phone: 305-238-7131 E-mail: billq@south-dade.com L. MATERIALITY AND WAIVER OF BREACH - City and Contractor agree that each requirement, duty, and obligation set forth in the Contract Documents is substantial and important to the formation of this Contract and, therefore, is a material term hereof. City's failure to enforce any provision of the Contract Documents shall not be deemed a waiver of such provision or modification of this Contract. A waiver of any breach of a provision of this Contract shall not be deemed a waiver of any subsequent breach and shall not be construed to be a modification of the terms of this Contract. M. SEVERANCE - In the event a portion of this Contract and/or the Contract Documents is found by a court of competent jurisdiction to be invalid, the remaining provisions shall continue to be effective unless City or Contractor elects to terminate this Contract. An election to terminate this Contract based upon this provision shall be made within seven (7)days after the finding by the court becomes final. ITB-2018-036-ND The Purchase of Light Poles, Fixtures & Bases Page 3 Page 4 Certification of Contract N. APPLICABLE LAW AND VENUE - This Contract and/or the Contract Documents shall be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. BY ENTERING INTO THIS CONTRACT, CONTRACTOR AND CITY HEREBY EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF THE CONTRACT AND/OR THE CONTRACT DOCUMENTS. CONTRACTOR, SHALL SPECIFICALLY BIND ALL SUBCONTRACTORS TO THE PROVISIONS OF THIS CONTRACT AND THE CONTRACT DOCUMENTS. O. AMENDMENTS - No modification, amendment, or alteration in the terms or conditions contained herein, or in the Contract Documents, shall be effective unless contained in a written document prepared with the same or similar formality as this Contract and executed by the City and Contractor. P. This Contract shall not be effective until all bonds and insurance(s) required under the Contract Documents have been submitted to, and approved by, the City's Risk Manager. Q. The ITB and Contractor's bid in response thereto, are attached to this Contract and are hereby adopted by reference and incorporated herein as if fully set forth in this Contract. Accordingly, Contractor agrees to abide by and be bound by any and all of the documents incorporated by the Contract Documents. Where there is a conflict between any provision set forth within (i) this Contract; (ii) the ITB; and /or (iii) Contractor's bid in response thereto, the more stringent provision (as enforced by the City) shall prevail. R. Contractor shall have no entitlement to perform any services hereunder, or to be compensated for any services, unless set forth in a written Purchase Order. S. ADDITIONAL ITEMS / SERVICES. Although this solicitation and resultant contract identifies specific goods, services or facilities ("items"), it is hereby agreed and understood that the City may require additional items to be added to the Contract which are ancillary or supplemental to the items specified herein and required to complete the work. When additional items are required to be added to the Contract, awarded vendor(s), as applicable to the item being requested, under this contract may be invited to submit price quote(s) for the additional items. If these quote(s) are determined to be fair and reasonable, then the additional items will be awarded to the current contract vendor(s) through either a Purchase Order (or Change Order if Purchase Order already exists) or an amendment to the Contract. Additional items with a cumulative value of $50,000 or less may be approved by the City Manager. City Commission approval is required for additional items with a cumulative value greater than $50,000. ITB-2018-036-ND The Purchase of Light Poles, Fixtures & Bases Page 4 Page 5 Certification of Contract IN WITNESS WHEREOF the City and Contractor have caused this Certification of Contract to be signed and attested on this 2,3 err day of C7r/azer , 20/1, by their respective duly authorized representatives. SOUTH Dike :LECTRICAL SUPPLY INC CITY OF MIAMI BEACH ( I 1, fed �.;,By / , Bye PrreeJsident/ Signature ayor Print Name ATTEST: ATTE T: aiii, 70l4 a Secretary/ Signature R. ael E. Granado, City Clerk Aytnef4e M Odette. 1448 -»"� Print Name Date < \ BF 1\ Date a�* INCORP ORATE*p -----c• - �� tAPP viVED AS TO %,�.., l� .64%0 LANGUAGE 9 T "YL> rir" EXECUTION pCtr...... ,i— 16 - 14," Id city Attorney Rty Date ITB-2018-036-ND The Purchase of Light Poles, Fixtures & Bases Page 5 ATTACHMENT A RESOLUTION COMMISSION ITEMS AND COMMISSION MEMORANDUM Coversheet Page I of I Competitive Bid Reports-C2 0 MIAMI BEACH COMMISSION MEMORANDUM TO Honorable Mayor and Members of the City Commission FROM. Jimmy L.Morales,City Manager DATE: October 17,2018 SUBJECT:REQUEST FOR APPROVAL TO AWARD A CONTRACT PURSUANT TO INVITATION TO BID (ITB) NO. 2018-036- ND,FOR THE PURCHASE OF LIGHT POLES,FIXTURES,AND BASES. RECOMMENDATION Adopt the Resolution. ANALYSIS On April 17, 2018, the City issued Invitation to Bid 2018-036-ND(the"ITB")to establish a a contract, by means of sealed bids.for the purchase and delivery of various light poles, fixtures, bases and other related lighting and electrical parts and supplies on as "as needed basis. ITB PROCESS The ITB was issued on April 17, 2018, with bid opening date of May 15,2018.Three(3)addenda were issued.The Procurement Department issued bid notices to 180 companies utilizing www.publicpurchase.com website.47 prospective bidders accessed the advertised solicitation.The notices resulted in the receipt of one(1)response from South Dade Electrical Supply,Inc.("South Dade Electrical").The bid pridng received from South Dade Electrical is included in Attachment A. The ITB stated that the lowest responsive, responsible bidder meeting all terms, conditions, and specifications of the ITB will be recommended for award. In its due diligence, the Procurement Department verified that South Dade Electrical has met the requirements of the ITB. including the requirement that the bidder submit proof that it is either the manufacturer of the proposed equipment or authorized by the manufacturer to sell the proposed brand. South Dade Electrical submitted proof that it is authorized by the manufacturer to sell the proposed brands.Accordingly,South Dade Electrical has been deemed responsive and responsible to the ITB requirements. The City received bids for Groups 1,4,6, 11. 13, 17 and 18.However,the City did not receive bids for Groups 2,3, 5, 7, 8, 9, 10, 12, 14, 15, 16, 19,and 20.The City has learned through the process that this market is highly volatile and rapidly changing supplier prices. Consequently, the City is recommending awarding the Groups for which South Dade Electrical provided hid pricing. Furthermore, the Administration will seek short term alternative purchasing sources for any pressing needs within the Groups not being awarded pursuant to this ITB. According to the information contained it its bid. South Dade Electrical was founded in 1966 as a wholesale and retail electrical supplier. They provide electrical supplies to Miami Dade, Broward, and Palm Beach counties. Their employees have extensive product knowledge that is reinforced via regular trainings from manufacturer representatives. Since 2013, South Dade Electrical has been the incumbent on the City's current contract.To date,the City is satisfied with the services being provided. CONCLUSION After considering the bids received and staffs recommendation, pursuant to ITB 2018-036-ND, I recommend that the Mayor and City Commission of the City of Miami Beach, Florida, approve the award of a contract to South Dade Electrical Supply, Inc.. the lowest responsive, responsible bidder to the ITB,and further authorize the Mayor and City Clerk to execute a contract. KEY INTENDED OUTCOMES SUPPORTED Build And Maintain Priority Infrastructure With Full Accountability FINANCIAL INFORMATION The cost associated with the purchase of light poles, fixtures, and bases is subject to the funds availability approved through the City's budgeting process. Legislative Tracking Public Works/Procurement ATTACHMENTS: Description O Attachment A https://miamibeach.novusagenda.eom/agendapublic/CoverSheetaspx?ItemID=I0044&M... 10/12/2018 ATTACHMENT A ITB 2014-036-ND FOR THE PURCHASE OF LIGHT POLES,FIXTURES,AND BASES South Dade Electrical,Inc. GROUP 1 MANUFACTURER:AKRON FOUNDRY COMPANY Annual Total Item Description Part# Estimated U/M Unit Cost (Quantity X Unit Cost) Quantity 1 Transformer Base.Breakaway TBI-17 20 Each $301.50 $6.030.00 2 Transformer Base,Breakaway TBI-20 20 Each $321.50 $6,430.00 3 Transformer Base,Breakaway TB3-17 20 Each $41310 $8,262.00 4 Door for Transformer Base, T81-17 20 Each $31.89 $637.80 Breakaway 5 Door for Transformer Base, TB1-20 20 Each $31.19 $623.80 Breakawa 6 Door for Transformer Base, T83-17 20 Each $31.89 $637.80 Breakawa TOTAL $22,621.40 GROUP 2 MANUFACTURER:ARCLUCE Annual Item Description Part# Estimated U I M Unit Cost Total (Quanaty.X umr)cosl Quantity Uplight,Round Trim Flush with Ground,LED 15w 3000K 120V 0-IG7223US-30A 12 Each No Bid No Bid 60Hz,INGROUND260 TOTAL No Bid GROUP 3 MANUFACTURER:EATON Annual Item Description Part# Estimated U I M Unit Cost Total iouanrity X Unit Cost) Quantity 1 Holder,1#812#10 Wire,Fuse M BUS HEB-M 600 Each No Bid No Bid 2 Holder,148/146 Wire,Fuse HEB-AB 600 Each No Bid No Bid 3 Holder,1-41811-#2 Wire,Fuse HE&AD 600 Each No Bid No Bid TOTAL No Bid GROUP 4 MANUFACTURER:FLAGPOLES,INC. Annual Item Description Part# Estimated U I M Unit Cost Total (Quantity x Link Cost) Quantity Pole,25',Single 6 Ft.Arm Round FPSLS7425B-1-6 12 Each $677.40 $8,128.80 Tapered Aluminum 2 Pole,25 Double Arm FPSLS84525C-2-8 12 Each $956.30 $11,475.60 TOTAL $19,604.40 ATTACHMENT A ITB 2014-036-ND FOR THE PURCHASE OF LIGHT POLES,FIXTURES,AND BASES GROUPS MANUFACTURER:GE Annual Item Description Part# Estimated LI Unit Cost Total Quantity Quantity X Unit Cost) Fixture,LED Cobrahead 185W 120 ERL2016A340AGRAY 30 Each No Bid No Bid 277V Gray Fixt2 Graure,LED Cobrahead(480v) ERL2516A340EGRAY 30 Each No Bid No Bid TOTAL No Bid GROUP6 MANUFACTURER:HOLOPHANE Annual Item Description Part Estimated U I M Unit Cost Total Quantity {Quantityx Unit wail GranVille II LED 2:Granville® II LED2,LED Performance Package 50,3000 Series CCT, Auto-Sensing Voltage(347480), 1 Modern Style-Swing Open GVD2P5030KAHMBK3NSBKF 24 Each $894.20 $21,460.80 Design,Black,Asymmetric Type GVDHSS18 Ill,No Trim,Painted Cast Aluminum Standard.Black,Black Full Cover,House Side Shield, Solid 180 Degree GranVille II LED 2:Granville® II LED2,LED Performance Package 50,5000 Series CCT, Auto-Sensing Voltage(347-480), 2 Modern Style-Swing Open GVD2P5050KAHMBK3NSBKF 24 Each $894.20 $21,460.80 Design,Black,Asymmetnc Type GVDHSS18 Ill,No Trim,Painted Cast Aluminum Standard,Black,Black Full Cover,House Side Shield, Solid 180 Degree GranVille II LED 2:Granville® II LED2,LED Performance Package 50,3000 Series CCT. Auto-Sensing Voltage(120-277), Modern Style-Swing Open GVD2P5030KASMBK3NSBKF 24 Each $841.60 $20,198.40 Design,Black,Asymmetric Type GVDHSS18 Ill,No Trim,Panted Cast Aluminum Standard,Black,Black Full Cover,House Side Shield, Solid 180 Degree ATTACHMENT A ITB 2014-036-ND FOR THE PURCHASE OF LIGHT POLES,FIXTURES,AND BASES GranVille II LED 2 Granville® II LED2,LED Performance Package 50,5000 Series CCT, Auto-Sensing Voltage(120-277, 4 Modem Style-Swing Open GVD2P5050KASMBK3NSBKF 24 Each $841.60 $20,198.40 Design,Black,Asymmetric Type GVDHSSIB III,No Trim,Painted Cast Aluminum Standard,Black,Black Full Cover,House Side Shield, Solid 180 Degree 5 Type III Acorn Refractor-No GV3N 48 Each $25248 S12,119.04 Finial 6 Type III Glass Refractor 3313 6 Each $78.90 $473.40 TOTAL S95,910.84 GROUP 7 MANUFACTURER: HUBBELL LIGHTING Annual Item Description Part# Estimated UIM Unit Cost Total Quantity (Quantity X Unit Cost) Fixture,1,000 Watt Flood wl MVL-1000H168-L 6 Each No Bid No Bid 4024C Steel Slipfitter TOTAL No Bid GROUP 8 MANUFACTURER:HUBBELL POWER SYSTEMS INC. Annual Item Description Part It Estimated U I M Unit Cost Total louantity_x_uni�cost) Quantity 0 Pull Box,10"X 15"Poly St.Wall B14101512A 24 Each No Bid No Bid 2 Pull Box,11'X 18"Bolt Down, B14111812A 24 Each No Bid No Bid Pol mer ©Pull Box Cover,11"X 18"Bolt C12111802A017 24 Each No Bid No Bid Down,Solid Electrical 4 Pull Box Cover,10"X 15"Electrical C12101502A017 24 Each No Bid No Bid 5 Pull Box, 13"X 24"X 1Z PG1324BA12 100 Each No Bid No Bid 6MillthM PG1324HA0017 100 Each No Bid No Bid 7 Pull Box,17"X 30"X 18" PG1730BA18 24 Each No Bid No Bid 8 Pull Box Cover,17"X 30" PG1730HA0017 24 Each No Bid No Bid TOTAL No Bid ATTACHMENT A ITB 2014-036-ND FOR THE PURCHASE OF LIGHT POLES,FIXTURES,AND BASES GROUP 9 MANUFACTURER:INVE NTRON IC S Annual Item Description Part# Estimated U 1 M Unit Cost Total (Quantity x Unit Cost) Quantity Driver.LED 36W 100-277 VAC EUC-04S140P5 36 Each No Bid No Bid 50/60HZ 10-25VDC 1.40A 2 Driver,LED 40W 100-240/277 EDC-042507005 36 Each No Bid No Bid VAC 50/60HZ 28-56VCD TOTAL No Bid GROUP 10 MANUFACTURER:KIM LIGHTING Annual Item Description Part# Estimated U I M Unit Cost Total Quantity (Quantity 4 Unit Cost) Pole,3"O.D.Stanchion Mount SM18/DB 6 Each No Bid No Bid Finish:Dark Bronze 2 Fixture,Micro Flood 100W/120V EL215GR 3 Each No Bid No Bid Versace 3 Fixture, Aluminum PAR 38 Kim EL740GR 12 Each No Bid No Bid 4 Fixture,Knuckle Surface Mount J27NGR 12 Each No Bid No Bid For Kim EL740GR 5 Fixture,10 WT,277V Uptight EL218S3/8L3KUV Each No Bid No Bid Finish:Dark Bronze 6 Fixture,Kim Vandal Resistant VRB3 12 Each No Bid No Bid Round Bollard Light Gray 7 Lens,Clear Acrylic Kim 8"Bollard B30-SRL-CLEAR 12 Each No Bid No Bid TOTAL No Bid GROUP 11 MANUFACTURER:KING LUMINAIRE Annual Item Description Part# Estimated UIM Unit Cost Total (Quantity x Unit Cost) Quantity 1 Arm,Hardware K205-EGS 6 Each $130.17 $781.02 2 Fixture,LED 3000K 480V Mogul K205-433-III-100(SSL)7030-480 6 Each $1,587.30 $9,523.80 King Tear Drop KPL103000K-BX-TX ©Assembly,Plumbizer K205-EGS 12 Each 596.96 51,163.52 4 Globe,Replacement"Globe Only" K118-LAR-II 6 Each $406.45 $1438.70 •5 n K118-LAR-II-GR 6 Each $471.50 $2,829.00 6 Globe.Gold Finial Only#1 K118-LAR-II-F 6 Each $35.86 $215.16 TOTAL $16.951.20 ATTACHMENT A ITB 2014-036-ND FOR THE PURCHASE OF LIGHT POLES,FIXTURES,AND BASES GROUP 12 MANUFACTURER: LITHONIA LIGHTING Annual Item Description Part# Estimated U!M Unit Cost Total {Quantity x unit cost) Quantity 1 Lens,Lithonia Replacement RK1-VR4CPL 6 Each No Bid No Bid 2 Fixture,Wet Location Fluorescent XWL232 MV 6 Each No Bid No Bid 4 Foot Lamp TOTAL No Bid GROUP 13 MANUFACTURER:LOUIS POULSEN Annual Item Description Part# Estimated U I M Unit Cost Total (Quantity X Unit cost) Quantity Fixture Louis Poulsen ALB-MAX- PT/82W LED/4000K/120- 27N/60HZ1 WHT/NOT 10000108752 20 Each $2,132.40 $42648.00 APPLICABLE/T-RSA-4.51N/DIM 0-10V Fixture Louis Poulsen ALB-MAX- PT!82WLED/4000K/120- 2 27N/60HZ I GREY!NOT 10000108338 20 Each $2,132.40 $42,648.00 APPLICABLE/T-RSA-4 5IN/DIM 0-10V 3 Pole RSA-4.5112 FT!WHT 7035001 20 Each $738.50 $14,770.00 4 Pole RSA-4.5I 12 FT I GREY 7035003 12 Each $738.50 $8,862.00 5 Pole RSA-4.5I 12 FT!BLK 7035002 12 Each $1,039.07 $12,468.84 6 Top Shade,ALB Maxi, olor: 5747291258 12 Each $731.36 $8,776.32 White 7 Top Shade,ALB Maxi,Color:Grey 5747291106 12 Each $232.49 $2789.88 8 Lens,Clear,ALB Maxi,Louis 5747291232 12 Each $228.28 $2,739.36 Paulsen Fixture 9 Pole,Base Cover Louis Poulsen 1470023W1-11 12 Each $70.48 $845.76 White Pol10 Gree Base Cover Louis Poulsen 1470267GY1 12 Each $70.48 $845.76 11 Pole,Base Cover Louis Poulsen 10000090581 12 Each $352.71 $4232.52 Black 12 Cover,Hand Hole RSA 4.5"-12" 224758 12 Each $29.46 $353.52 Color:White 13 Cover,Hand Hole RSA 4.5"-12" 224758 12 Each $47.34 $568.08 Color:Gre 14 Cover,Hand Hole RSA 4.5"-12" 10000134973 12 Each 5352.71 $4,232.52 Color:Black 15 Top Shade,ALB Mini,Color:White 5747291106 12 Each $232.49 $2,789.88 16 Pole RSA-4.5/14 FT/WHT 7035024 24 Each $791.10 $18,986.40 ATTACHMENT A ITB 2014-036-ND FOR THE PURCHASE OF LIGHT POLES,FIXTURES,AND BASES ALB-MAX-PTI 82W LED/3000K I 17 120-277V/60H7/WHTI NOT 10000108750 30 Each $2,13240 $63,97200 APPLICABLE/T-RSA-4.5 IN/DIM 0-10V ALB-MAX-PT/82W LED/3000K/ 18 120-27N160HZl GREY/NOT 10000108747 30 Each $2,132.40 $63,972.00 APPLICABLE/T-RSA-4.5 IN/DIM 0-10V 19 Transition to pole 10000131856 30 Each $29.46 $883.80 T-RSA4.51N White 20 Transition to pole 10000131854 30 Each $29.46 $883.80 T-RSA4.51N Grey TOTAL $298,268.44 GROUP 14 MANUFACTURER:MAINSTREET LIGHTING Annual Item Description Part# Estimated U I M Unit Cost Total (Quantity.X Unit Cost/ Quantity Pole,71'9"Black Fiberglass, FF1803 4-BOLT 48 Each No Bid No Bid Mainstreet 4 Bolt TOTAL No Bid GROUP 15 MANUFACTURER:MEAN WELL Annual Item Description Part it Estimated U/M Unit Cost Total Quantity (Quantity X Unit Cost) 0 Driver.200-480 VAC HVG-100-20-B 36 Each No Bid No Bid 2 Driver,Bollard LED,30V,40.2 W HLG-40H-30-A 36 Each No Bid No Bid TOTAL No Bid GROUP 16 MANUFACTURER:NSI INDUSTRIES Annual Item Description Part# Estimated U/M Unit Cost Total (Quantity X Unit Cost) Quantity a Easy-Splice Gel Tap 2 ESGTS-2 Each No Bid No Bid TOTAL No Bid GROUP 17 MANUFACTURER:PHILIPS ADVANCE Annual Item Description Part# Estimated U I M Unit Cost Total (Quantity X Unit Cost} Quantity a 70W HPS Ballasts 60 Each $41.40 $2,484.00 2 100W HPS Ballasts 60 Each $33.87 $2,032.20 3 150W HPS Ballasts 60 Each $41.20 $2,472.00 4 400W HPS Ballasts 60 Each $66.54 $3.992.40 5 70W Metal Halide Ballasts 60 Each $33.58 $2,014.80 ATTACHMENT A ITB 2014-036-ND FOR THE PURCHASE OF LIGHT POLES,FIXTURES,AND BASES 6 100W Metal Halide Ballasts 60 Each $44.46 $2,667.60 7 150W Metal Halide Ballasts 60 _ Each $50.81 $3,048.60 8 250W Metal Halide Ballasts 60 Each $4120 $2472.00 9 400W Metal Halide Ballasts 60 Each $42.34 $2,540.40 10 1000W Metal Halide Ballasts 60 Each $79.85 $4,791.00 11 Driver,LEO 120-280V60-150W LEDINTA700C140F30 60 Each $29.16 $1,749.60 12 Driver.LED 347-480V 60-150W XH150C053V280CNF 60 Each $24.99 $1,499.40 TOTAL $31,764.00 GROUP 18 MANUFACTURER:STRESSCRETE Annual Total Item Description Part# Estimated U/M Unit Cost (Quantity x unit Gasp Quantity Pole,22'Patterned oncrete, Color:Midnight Lace,Poli,Flush KCH22-G-T-S10-GFI-FBP 6 Each $3,13140 $18,800.40 Base date Pole,22 Patterned Concrete, 2 Color:Midnight Lace,Poli,Direct KCH22-G-T-Sl0-GFI-DB 6 Each $2,765.45 $16,592.70 Buried 3 km,King Decorative 2 Light For KA63-T-2-BLK 6 Each $1,453.75 58,722.50 Star Island km,n,Black 6'CM Decorative KA30-T-1-6 6 Each $745.15 54,470.90 Scroll For Tear Dro• TOTAL $48,586.50 GROUP 19 MANUFACTURER:SYLVANIA Annual Item Description Part# Estimated UIM Unit Cost Total (Quantity x unit Cos Quantity i) 50w Metal Halide Lamps 400 Each No Bid No Bid 2 70w Metal Halide Lamps 400 Each No Bid No Bid 3 100w Metal Halide Lamps 400 Each No Bid No Bid 4 150w Metal Halide Lamps 400 Each No Bid No Bid 5 175w Metal Halide Lamps 400 Each No Bid No Bid 6 250w Metal Halide Lamps 400 Each No Bid No Bid 0400w Metal Halide Lamps 400 Each No Bid No Bid 8 1000w Metal Halide Lamps 400 Each No Bid No Bid 9 50w HPS Lamps 400 Each No Bid No Bid 10 70w HPS Lamps 400 Each No Bid No Bid 100w HPS Lamps 400 Each No Bid No Bid 12 175w HPS Lamps 400 Each No Bid No Bid 13 250w HPS Lamps 400 Each No Bid No Bid 14 400w HPS Lamps 400 Each No Bid No Bid TOTAL No Bid ATTACHMENT A ITB 2014-036-ND FOR THE PURCHASE OF LIGHT POLES,FIXTURES,AND BASES GROUP 20 MANUFACTURER:VALMONT Annual Item Description Part p Estimated U I M Unit Cost Total Quantity IOuandty X Unit Cast) Pole, 13'8'3 Bolt Round Spun RI 30830506T3-D1-PO-DBL-335 12 Each No Bid No Bid Aluminum Valmont TOTAL No Bid ATTACHMENT B INVITATION TO BID (ITB) AND ADDENDUMS MIAMI BEACH Procurement Department, 1755 Meddian Avenue, 3i° Floor, Miami Beech, Florida 33:39, vw,w.miamlbeachl.gov, 305-673-7490 ADDENDUM NO. 3 INVITATION TO BID NO. 2018-036-ND FOR THE PURCHASE OF LIGHT POLES, FIXTURES, AND BASES May 8, 2018 This Addendum to the above-referenced ITB is issued in response to clarifications and revisions issued by the City. The ITB is amended In the following particulars only (deletions are shown by strikethrough and additions are underlined). 1. REVISION: Delete Appendix E, Cost Proposal Form, on page 35-43 of the IT8, in its entirety and Replace with Revised Appendix E, Cost Proposal Form, attached hereto as Exhibit A. THE REVISED COST PROPOSAL FORM IS REQUIRED TO BE SUBMITTED WITH THE PROPOSAL. FAILURE TO SUBMIT THE REVISED COST PROPOSAL FORM WITH THE PROPOSAL SHALL DEEM PROPOSER NON-RESPONSIVE. • 2. REVISION: Appendix D, Special Conditions, 9, Equal Product, on page 32 of the ITS, is hereby amended as follows: EQUAL PRODUCT (Group 1917 and 2419). Items identified by a part number are the only items that will be accepted under this solicitation as these items must match existing equipment and/or systems previously purchased by the City. Equal product may be considered for items not identified by a part number. This specific solicitation requires submission of the following documentation to enable City evaluation of"equal" products: i. The "equal" product shall be equal in quality and standards of performance to the item specified in the solicitation. Where an 'or equal" item is offered, two (2) complete sets of product information sheets (such as factory specifications, standard manufacturer information sheets, catalogues, and brochures) must be submitted with the initial offer or within two (2) business days from the City's written request. Failure to submit product information sheets shall be cause for disqualification of the bid, The product information sheets submitted by the offeror must meet the required specifications set forth in this solicitation. U. Where the standard product literature submitted provides information that does not comply with the specifications, the offeror shall state, in an official letter on corporate letterhead as • part of their initial offer, the differences between the item they are specifically offering, and the equipment described by the standard product literature, to substantiate compliance to all of the specifications set forth in this solicitation. In such cases, any offer submitted with standard product literature but without the letter explaining compliance will result in the rejection of the offer for not meeting the solicitation specifications. THE CITY SHALL BE THE SOLE JUDGE OF EQUALITY, BASED ON THE BEST INTEREST OF THE CITY, AND ITS DECISION IN THIS REGARD SHALL BE FINAL. i ADDENDUM NO.3 INVITATION TO BID NO.2018-036-ND FOR THE PURCHASE OF LIGHT POLES,FIXTURES,AND BASES 3. ATTACHMENTS. Exhibit A: Revised-Appendix E, Cost Proposal Form, Any questions regarding this Addendum should be submitted in writing to the Procurement Department to the attention of the individual named below, with a copy to the City Clerk's Office at Rafael Granada(aim iam ibea chfl.q ov. Procurement Contact: Telephone: Email: Natalia Delgado 305-673-7000, ext. 6263 nataliadelgado@miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your ITB submission. Potential proposers that have elected not to submit a response to the ITB are requested to complete and re e "Notice to Prospective Bidders"questionnaire with the reason(s)for not submitting a proposal. er„7,4 1frilieit or" 4�:,:I Se Is Proc rement Director{ J ,1=1�41�24r �ilY�i:`,.I , i�,�� i :14r1694rZ•libli ]:U11e1�9e1M7II7Nr9E6-7Nxe1111:7giill-1= i 2 ADDENDUM NO.3 INVITATION TO BID NO.2018-036-ND FOR THE PURCHASE OF LIGHT POLES, FIXTURES,AND BASES EXHIBIT A Revised Cost Proposal Form THE REVISED COST PROPOSAL FORM IS REQUIRED TO BE SUBMITTED WITH THE PROPOSAL 3 ADDENDUM .3 INVITATION TONOBID NO,2018-036-ND FOR THE PURCHASE OF LIGHT POLES,FIXTURES,AND BASES • REVISED APPENDIX E COST PROPOSAL FORM Failure to submit Appendix E,Cost Proposal Form,in its entirety and fully executed by the deadline established for the receipt of pro r osals will result in proposal bein. deemed non•res s onsive and being rejected. Bidder affirms that the prices stated on the cost proposal form below represents the entire cost of the items in full accordance with the requirements of this ITB, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. The Cost Proposal Form (Appendix E) shall be completed mechanically or, if manually, in ink. Cost Proposal Forms (Appendix E)completed in pencil shall be deemed non-responsive. All corrections on the Cost Proposal Form (Appendix E) shall be initialed. It is the intent of the City to pre-qualify vendors as categorized below. Bidders are not required to participate in al categories in order to be considered as pad of the pre-qualified pool. Vendors may submit a response for Groups 1 through 20, as applicable. We wish to be Pre-qualified to partici ate in future pricing competition for the following groups. BRAND YES NO 1 BRAND OYES NO AKRON FOUNDRY COMPANY -- MEAN WELL i ARCLUCE -_ NSI INDUSTRIES == BROOKS PRODUCTS -- P&K -= EATON -- PHILIPS ADVANCE FLAGPOLES,INC. -- PHILIPS GARDCO GE -- PHILIPS HADCO = HAPCO -- PHOENIX HOLOPHANE -- PRECAST SPECIALTIES -= HUBBELL LIGHTING -- SELUX HUBBELL POWER SYSTEMS,INC. STRESSCRETE _ INVENTRONICS - SYLVANIA 1 KIM LIGHTING -- U.S.PRECAST KING LUMINAIRE -- UNIQUE SOLUTIONS LITHONIA VALMONT LOUIS POULSEN VAN TEAL MAINSTREET LIGHTING =-=- _- GROUP MANUFACTURER:AKRON FOUNDRY COMPANY I Annual Estimated Total Item Description Part# Quantity U I M Unit Cost IDuannty_x to cost) ' Transformer Base, 1 Breakaway TBI-17 20 Each $ $ Transformer Base, 2 Breakawa TB1-20 20 Each $ $ Transformer Base, 3 Breakaway TB3-17 20 Each $ $ Door for Transformer 4 Base,Breakaway TB1-17 20 Each $ $ Door for Transformer 5 Base,Breakaway T81-20 20 Each 1 $ $ 4 ADDENDUM NO.3 INVITATION TO BID NO.2018-036-ND FOR THE PURCHASE OF LIGHT POLES,FIXTURES,AND BASES • Door for Transformer 6 Base, Breakawa TB3-17 20 Each $ $ TOTAL $ GROUP 2 MANUFACTURER:ARCLUCE _. Annual Estimated Total Item Description I Pail# Quantity UIM Unit Cost (Quantity_X_UnitCcst) Uptight, Round Trim Flush with Ground, LED 15w 3000K 120V 60Hz, INGROUND260 0-I07223US-30A 12 Each $ $ TOTAL GROUP 3 MANUFACTURER:EATON Annual Estimated Total Item Description Part# Quantity U/M Unit Cost (Quantity X.Unit Cost) Holder, 1#812#10 Wire, 1 Fuse M BUS HEB-AA 600 Each $ $ Holder, l-#811-#6 Wire, 2 Fuse HEB-A3 600 Each $ $ Holder, 1431142 Wire, 3 Fuse _ HEB-AD 600 rina $ TOTAL GROUP 4 MANUFACTURER:FLAGPOLES,INC. Annual Estimated Total Item Description Part# Quantity UIM Unit Cost (Quantity_x_Unit Cost) Pole,25',Single 6 Ft. Arm Round Tapered Aluminum FPSLS7425B-1.6 12 Each $ $ 2 Pole,25'Double Arm FPSLS84525C-2-8 =MOM $ $ TOTAL $ GROUP 5 MANUFACTURER:GE Annual Estimated Total Item Description i Part# Quantity U I M Unit Cost (Quantity % unit cast) , Fixture,LED Cobrahead 185W120-277V Gra ERL2016A340AGRAY 30 Each $ $ Fixture,LED Cobrahead 2 480v Gra ERL2516A340EGRAY 30 Each $ $ TOTAL $ 5 ADDENDUM NO.3 INVITATION TO BID NO.2018-036-ND FOR THE PURCHASE OF LIGHT POLES,FIXTURES,AND BASES GROUP 6 MANUFACTURER:HOLOPHANE Annual Total Estimated (Quantity X Unit Cost Item Description Part# Quantity U I M Unit Cost 1 GranVile II LED 2: Granville&4174, II LED2, LED j Performance Package 50,3000 Series CCT, Auto-Sensing Voltage (347-480),Modern Style—Swing Open Design, Black, Asymmetric Type III, No Trim,Painted Cast Aluminum Standard, Black,Black Full Cover,House Side Shield,Solid 180 GVD2155030KAHMBK3NSBKF 1 Degree GVDHSSI8 24 Each $ $ GranVille II LED 2: Granville® II LED2,LED Performance Package i 50,5000 Series CCT, Auto-Sensing Voltage (347-480),Modern Style—Swing Open Design,Black, Asymmetric Type III, No Trim,Painted Cast Aluminum Standard, Black,Black Full Cover,House Side Shield,Solid 180 GVD2P5050KAHMBK3NSBKF 2 Degree GVDHSSI8 i 24 Each $ $ GranVille II LED 2: Granville® II LED2, LED Performance Package 50,3000 Series CCT, Auto-Sensing Voltage (120-277), Modern Style—Swing Open Design,Black, Asymmetric Type III, No Trim,Painted Cast Aluminum Standard, Black, Black Full Cover,House Side Shield, Solid 180 GVD2P5030KASMBK3NSBKF 3 Degree GVDHSSI8 24 Each $ $ Granville II LED 2: Granville®,II I LED2,LED GVD2F5D5OKASMBK3NSBKF 4 Performance Package GVDHSS18 24 . Each $ $ J 6 ADDENDUM . INVITATION TONO30 NO.2018-036-ND FOR THE PURCHASE OF LIGHT POLES,FIXTURES,AND BASES 50, 5000 Series CCT, Auto-Sensing Voltage (120-277),Modern Style-Swing Open Design, Black, Asymmetric Type Ill, • No Trim, Painted Cast Aluminum Standard, Black,Black Full Cover,House Side Shield,Solid 180 De•ree Type Ill Acorn 5 Refractor-No Finial 48 Each $ EMMEN 3313 6 Each ' $ TOTAL $ GROUP 7 MANUFACTURER:HUBBELL LIGHTING Annual Estimated Total Item DescriptionPart# Quantity UIM Unit Cost (quamiry_%Unit cost) Fixture,1,000 Watt Flood e w/4024C Steel Sliditter MVL-1000H168-L 6 Each $ $ • I, TOTAL $ GROUP 8 MANUFACTURER:HUBBELL POWER SYSTEMS INC. Annual Estimated Total i Item Description Part# Quantity UIM Unit Cast (quaany_X_Unit_cosq Pull Box, 10"X 15"Poly St.Wall B14101512A 24 Each $ $ Pull Box, 11"X 18"Bolt 2 Down,Polymer 8141118124 24 Each $ $ Pull Box Cover, 11'X 18" • Bolt Down,Solid 3 Electrical C12111802A017 24 Each $ $ • Pull Box Cover, 10"X • 4 15"Electrical C12101502A017 24 Each $ $ Pull Box, 13"X 24"X 5 12" PG1324BA12 100 Each $ $ Pull Box Cover, 13"X 6 24"Electrical PG1324HA0017 100 EIMIIIII $ 7 Pull Box,17"X 30"X 18" PG1730BA18 24 Each $ $ 8 Pull Box Cover, 1T X 30" PG1730HA0017 24 Each $ $ TOTAL $ 7 I ADDENDUM NO.3 INVITATION TO BID NO.2018-036-ND FOR THE PURCHASE OF LIGHT POLES,FIXTURES,AND BASES • GROUPS MANUFACTURER:INVENTRONICS I Annual Estimated Total Item Description Part# Quantity U!M Unit Cost {Quantity_x_uniteost) Driver,LED 36W 100- 277 VAC 50/60HZ 10- EUC-04S140PS 25VDC 1.40A Each $ $ Driver,LED 40W 100- 240/277 VAC 50/60HZ 2 28-56VCD E'JC-0425070DS Each $ $ • TOTAL GROUP 10 MANUFACTURER:KIM LIGHTING Annual Estimated Total Item Description Part# Quantity LIIM Unit Cost (Quantity XUnit Cost) IPole,3"O.D.Stanchion Mount Finish: Dark Bronze SM18/DB 6 Each $ $ Fixture, Micro Flood 100W/120V Versace EL215GR 3 Each $ $ Fixture, Aluminum PAR 3 38 Kim EL740GR 12 Each $ $ Fixture,Knuckle Surface 4Mount For Kim EL740GR J27NGR 12 Each $ $ Fixture, 10 WT,277V Uptight Finish: Dark 5 Bronze EL21853/BL3KUV Each $ $ IFixture,Kim Vandal Resistant Round Bollard Litt Gra VRB3 Each $ $ Lens,Clear Acrylic Kim 8''Ballard 630-SRL-CLEAR 12 Each $ $ • TOTAL $ • GROUP 11 MANUFACTURER:KING LUMINAIRE Annual Estimated Total Item Description Part# Quantity U!M Unit Cost (Quanttty_x-unit_cos0 1 Arm, Hardware K205-EGS 6 Each $ $ ' Fixture,LED 3000KKIII- '400Mogul King Tear 100(SSL)7030.480- 3 Dro. KPL10-3000K-BX-TX 6 Illia $ 5 Assembl , Plumbizer K205-EGS 12 Each $ $ Globe,Replacement 'Globe Onl ' K118-LAR-I1 6 Each $ Globe, Gold Ring And Finial#1 KI18-LAR-II-GR 6 Each Globe,Gold Finial Only • i Golda I 8 #1 K118-LAR-II-F 6 Each TOTAL $ eIADDENDUM ND.3 INVITATION TO BID NO.2016-036-ND FOR THE PURCHASE OF LIGHT POLES,FIXTURES,AND BASES GROUP 12 MANUFACTURER:LITHONIA LIGHTING j Annual Estimated Total Item Description Part U Quantity U I M Unit Cost (Duantity_X unit Cost) Lens,Llthonia 1 Re.lacement RK1-VR4CPL EMIN $ $ Fixture,Wet Location 2 Fluorescent 4 Foot Lamp XWL232 MV 6 Each $ $ TOTAL GROUP 13 • MANUFACTURER:LOUIS POULSEN Annual Estimated Total Item Description Part# Quantity U I M Unit Cost lOuantity_xpnit Cost) • Fixture Louis Poulsen ALE-MAX-PT/82W LED/4000K/120- 277VI60HZ/WHT/ ' NOT APPLICABLE/T- 1 RSA-4.5IN/DIM 0.IOV . 10000108752 20 Each $ $ Fixture Louis Poulsen ALB-MAX-PT 182W LED/4000Kf120- 277Vf60HZ/GREY/ NOT APPLICABLE/T- 2 RSA-4,51N/DIM 0-10V 10000108338 20 Eacn $ $ Pole RSA-4.5/12 FT/ 3 WHT 7035001 20 Each $ $ Pole RSA-4.5/12 FT/ 4 GREY 7035003 12 Each $ $ Pole RSA-4.5/12 FT/ • 5 _ BLK 7035002 12 Each $ $ I Top Shade,ALB Maxi, 6 Color:White 5747291258 12 Each $ $ Top Shade,ALB Maxi, 7 Color:Grey 5747291106 12 Each $ $ Lens, Clear,ALB Maxi, 8 Louis Poulsen Fixture 5747291232 12 Each $ $ Pole, Base Cover Louis 9 _ Paulsen White 1470023WH1 12 Each $ $ Pole, Base Cover Louis 10 Poulsen Grey 1470267GY1 12 Each $ I $ Pole, Base Cover Louis 11 Poulsen Black 10000090581 12 Each $ $ Cover,Hand Hole RSA 12 4.5"-12'Color:White 224758 12 Each $ $ Cover,Hand Hole RSA 13 4.5-12"Color:Grey 224758 12 Each $ $ Cover, Hand Hole RSA 14 4.5"-12'Color:Black 10000134973 12 Each $ $ 15 Top Shade,ALB Mini, 5747291106 12 Each $ $ 9 ADDENDUM NO.a INVITATION BIDNO.201 T OD FOR THE PURCHASE OF LIGHT POLES,FIXTVRES,AND BASES • Color:White Pole RSA-4,5/14 FT/ 16 WHT 7035024 24 _ Each $ $ ALB-MAX-PT/82W LED/3000K/120- 277V/60HZ/WHT/ NOT APPLICABLE/T- 17 RSA-4.51N/DIM 0-10V 10000108750 _ 30 Each $ $ ALB-MAX-PT i82W LED/3000K 1120- 277V/60HZ/GREY NOT APPLICABLE/T- 18 RSA-4.51N/DIM 0-10V 10000108747 30 Each $ $ • Transition to pole 19 T-RSA-4.5IN White 10000131856 30 Each $ $ Transition to pole 20 T-RSA-4.51N Grey 10000131854 30 Each $ $ TOTAL $ GROUP 14 MANUFACTURER:MAINSTREET LIGHTING Annual Estimated Total l Item Description I Part# Quantity U I M Unit Cost (Quantity )(Unit Cosy Pale, 11'9"Black Fiberglass,Mainstreet 4 • Bolt FF18034-BOLT 48 Each $ $ • • TOTAL GROUP 15 MANUFACTURER:MEAN WELL ' Annual Estimated Total • Item Description Part# Quantity U I M Unit Cost (Ouantay_X_UnicCasry Driver,200-480 VAC HVG-100-20-8 36 Each $ $ • • Driver,Bolard LED,30V, • 2 40.2 W HLG-40H-30-A Erl $ $ i TOTAL • GROUP 16 MANUFACTURER:NSI INDUSTRIES I Annual Estimated Total • Item Description 1 Part# Quantity U I M Unit Cost (quantity_%_unit Cost) Oreirinn ESGTS-2 Each $ $ , TOTAL GROUP 17 MANUFACTURER:PHILIPS ADVANCE • Annual Estimated Total Item Description I Part# Quantity U I M Unit Cost (Quantity_X_Unit_Cost . I 70W HPS Ballasts 60 Each $ $ 10 ADDENDUM NO.3 INVITATION TO BID NO.2018-038-ND FOR THE PURCHASE OF LIGHT POLES,FIXTURES,AND SASES 2 100W HPS Ballasts l 1 60 Each $ $ 3 150W HPS Ballasts • 60 Each $ $ 4 400W HPS Ballasts 60 Each 3 $ 70W Metal Halide 5 Ballasts _ 60 Each $ $ 100W Metal Halide 8 Ballasts 60 Each $ $ 150W Metal Halide 7 I Ballasts 60 Each $ $ 250W Metal Halide 8 Ballasts 60 Each $ $ 400W Metal Halide 9 Ballasts 60 Each $ $ 1000W Metal Halide 10 Ballasts 60 Each $ $ Driver,LED 120-280V 11 60-150W LEDINTA700C140F3O 60 Each $ $ Driver, LED 347-480V 12 60.150W XH150C053V280CNF 60 Each $ $ TOTAL GROUP 18 MANUFACTURER:STRESSCRETE Annual Estimated Total Item Description Part it Quantity U I M Unit Cost (Quantity X Unit Cost) 1 Pole, 22'Patterned • Concrete, I Calor:Midnight Lace, Poli,Flush Base slate KCH22-G-T-810-GFI-FBP $ $ Pole,22'Patterned Concrete, ColoCMidnight Lace, ' 2 Poli,Direct Buried KCH22-G-T-SIO-GFI-DB 6 Each $ $ Arm,King Decorative 2 Light For Star • 3 Island KA63-T-2-BLK 6 Each $ $ Arm,Black 6'C Decorative MDecorative Scroll For 4 Tear Drop KA30-T-1-6 6 IMMII $ TOTAL $ GROUP 19 MANUFACTURER:SYLVANIA Annual I Estimated Total • Item Description Part# Quantity U I M Unit Cost )Quantity_X_UnitCost) 50w Metal Halide Lams 400 Each $ $ 2 I 70w Metal Halide Lams 400 Each $ $ 100w Metal Halide Lams 400 Each $ $ 150w Metal Halide Lamps 400 Each In 5 175w Metal Halide 400 Each $ $ 11IADDENDUM NO.3 INVITATION TO BID NO.2018-036-ND FOR THE PURCHASE OF LIGHT POLES, FIXTURES,AND BASES Lamps I I 250w Metal Halide I 6 Lamps 400 Each $ $ '00w Metal Halide 7 Lamps 400 Each $ $ 1000w Metal Halide 8 Lamps 400 Each $ $ 9 50w HPS Lamps 400 Each $ $ 10 70w HPS Lamps 400 Each $ $ 11 100w HPS Lamps 400 Each $ $ 12 175w HPS Lames 400 Each $ $ 13 250w HPS Lamps 400 Each $ $ 14 400w HPS Lams 400 Each $ $ TOTAL $ GROUP 20 1 MANUFACTURER:VALMONT Annual Estimated Total Item Description Part# Quantity UIM Unit Cost (Quanmy_x_onitcost) Pole,13'8"3 Bolt Round R130830506T3-Dl-PC- e So n Aluminum Valmont DBL-335 12 ®QM $ TOTAL • Bidder's Affirmation Company: Authorized Representative: Address: Telephone: Email: Authorized Representative's Signature: • 12 ADDENDUM NO.3 INVITATION TO BID N0.2018-036-ND FOR THE PURCHASE OF LIGHT POLES,FIXTURES,AND BASES MIAMI BEACH Procurement Department, 1755 Meridian Avenue, 3' Floor, Miami Beach, Florida 33139, www,miamibeacNl.gov, 305-673-7490 ADDENDUM NO. 2 INVITATION TO BID NO. 2018-036-ND FOR THE PURCHASE OF LIGHT POLES, FIXTURES, AND BASES May 7, 2018 ' • • This Addendum to the above-referenced ITB is issued in response to clarifications and revisions issued by the City. The ITB is amended in the following particulars only (deletions are shown by strikethrough and additions are underlined). • 1. ITB DUE DATE AND TIME. The deadline for receipt of submittals is extended until 3:00 p.m. Tuesday, May 15, 2018. at the following location: ' City of Miami Beach • Procurement Department 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 Late submittals will not be accepted. Proposers are cautioned to plan sufficient time to allow for traffic or other delays for which the Proposer is solely responsible. Any questions regarding this Addendum should be submitted in writing to the Procurement Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranadomiamibeachfl.gov. Procurement Contact: Telephone: Email: Natalia Delgado 305-673-7000, ext. 6263 nataliadelgado@miamibeachfl.gov • Proposers are reminded to acknowledge receipt of this addendum as part of your ITB submission. , Potential proposers that have elected not to submit a response to the ITB are requested to complete and return the"Notice to Prospective Bidders"questionnaire with the reason(s)for not submitting a proposal. • ely, , ex D Is ' roc ent Director 1 ADDENDUM NO.2 INVITATION TO BID NO.2018-036-ND FOR THE PURCHASE OF LIGHT POLES,FIXTURES,AND BASES MIAMIBEACH Procurement Department, 1755 Meridian Avenue, 3° Floor, Miami Beach, Florida 33t39, vnmv.mlamlbeachf.gov, 305-673-7490 ADDENDUM NO. 1 INVITATION TO BID NO. 2018-036-ND FOR THE PURCHASE OF LIGHT POLES, FIXTURES, AND BASES May 3, 2018 This Addendum to the above-referenced ITB is issued in response to clarifications and revisions issued by the City. The ITB is amended in the following particulars only (deletions are shown by strikethrough and additions are underlined). I.REVISION: Delete Appendix D, Special Conditions, 4. Shipping Terms, on page 31 of the ITB, in its entirety and Replace with the following: 4. SHIPPING TERMS. Prices shall be based on F.O.B. Destination. The successful bidder shall hold title to the goods until such time as they are delivered and accepted by an authorized City representative. Freight charges will be added to the invoice. II.REVISION: Delete Appendix D, Special Conditions, 2. Prices Shall be Fixed and Firm for Term of Contract, on page 30 of the ITB, in its entirety and Replace with the following: i 2. COST ADJUSTMENTS. The initial contract prices resulting from this ITB shall remain constant • for 90 days from the contracts initial effective date. Only request for increases based on one of the following: 1) a corresponding increase in the Consumers Price Index for the local urban market (CPI- U), as established by the United States Bureau of Labor Statistics; or 2) material adjustments to the • scope or requirements of the ITB by the City, including (but not limited to) living wage increases; or 3) documented price increases by the manufacturer, will be considered. The City Manager may approve or reject any request for cost adjustment. III.RESPONSES TO QUESTIONS RECEIVED. Q1: Will the City accept an equal spec item? Al: Please refer to Appendix D, Special Conditions, 9. Equal Product. Ill Q2: We are not finding many of the factories willing to commit to the terms for the city's Public Purchase # ITB 2018-036-ND. Most are claiming due to the rise in raw materials and volatile market they cannot extend any pricing. They are all quoting 30 day pricing only. Louis Paulsen is quoting there material with three year pricing. However, all orders and releases have to be over$5,000.00 to be freight allowed. So anything ordered under and released $5,000.00 at a time you will have to pay the freight charge's. The Arcluce '.. product is also allowing the same price for three years. However, orders and releases for • material have to be $3,000.00 or over. So anything under $3,000.00 you will pay the I freight also. So we are requesting your guidance as to how to go forward and quote the two manufactures with their freight terms as stated above. There is nowhere on your bid i request to put anything but the pricing only 1 A2: Please refer to Section II. of this addendum Any questions regarding this Addendum should be submitted in writing to the Procurement Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelG ra n ado nq,m lam i beachfl.gov. 1IADDENDUM NO.1 INVITATION TO BID NO.2018-036-ND FOR THE PURCHASE OF LIGHT POLES,FIXTURES,AND BASES • Procurement Contact: Telephone: T Email: Natalia Delgado 305-673-7000, ext. 6263 nataliadelgado@miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your ITB submission. Potential proposers that have elected not to submit a response to the ITB are requested to complete and rete"Notice to Prospective Bidders"questionnaire with the reason(s)for not submitting a proposal. in I • s / lex I- Is !'�2 ro. = ent Director • 2 I ADDENDUM NO.1 INVITATION TO BID NO.2018-036-ND FOR THE PURCHASE OF LIGHT POLES,FIXTURES,AND BASES BEACH INVITATION TO BID ( ITB) FOR THE PURCHASE OF LIGHT POLES, FIXTURES, AND BASES 2018-036-ND BID ISSUANCE DATE: APRIL 17, 2018 BID DUE: MAY 9, 2018 © 3:00 PM ISSUED BY: NATALIA DELGADO, PROCUREMENT CONTRACTING OFFICER I PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor, Miami Beach, FL 33139 305.673.7000 x62631 mibeachfl gov I www.miamibeachfl.gov BEACH TABLE OF CONTENTS SOLICITATION SECTIONS: PAGE 0100 NOT UTILIZED N/A 0200 INSTRUCTIONS TO BIDDERS & GENERAL CONDITIONS 3 0300 BID SUBMITTAL INSTRUCTIONS & FORMAT 16 APPENDICES: APPENDIX A PROPOSAL CERTIFICATON, QUESTIONNAIRE AND AFFIDAVITS APPENDIX B "NO BID" FORM APPENDIX C MINIMUM REQUIREMENTS & SPECIFICATIONS APPENDIX D SPECIAL CONDITIONS APPENDIX E COST PROPOSAL FORM APPENDIX F INSURANCE REQUIREMENTS ITB 2018-036-ND 2 .' BEACH SECTION 0200 INSTRUCTIONS TO BIDDERS 1. GENERAL. This Invitation to Bid (ITB) is issued by the City of Miami Beach, Florida (the "City"), as the means for prospective Proposers to submit their qualifications, proposed scopes of work and cost proposals (the "bid") to the City for the City's consideration as an option in achieving the required scope of services and requirements as noted herein. All documents released in connection with this solicitation, including all appendixes and addenda, whether included herein or released under separate cover, comprise the solicitation, and are complementary to one another and together establish the complete terms,conditions and obligations of the Proposers and, subsequently, the successful Bidders(s) (the"contractor[s]") if this ITB results in an award. The City utilizes PublicPurchase (www.publicpurchase.com) for automatic notification of competitive solicitation opportunities and document fulfillment, including the issuance of any addendum to this ITB. Any prospective Bidder who has received this ITB by any means other than through PublicPurchase must register immediately with PublicPurchase to assure it receives any addendum issued to this ITB. Failure to receive an addendum may result in disqualification of proposal submitted. 2. PURPOSE. The City of Miami Beach currently has an agreement for the supply and delivery of various light poles, fixtures, and bases. The current agreement for these services has been extended on a month-to-month basis. The purpose of this ITB is to seek a replacement contract. The City is seeking proposals from a qualified firm(s) to: 1)furnish and delivery of various light poles, fixtures, bases and other related lighting and electrical parts and supplies on as "as needed" basis, or 2) participate in a pool of prequalified vendors. The requirements and specifications are further detailed herein and more specifically in Appendix C. To meet the needs of the Public Works Department, bids are being sought for products supplied by various manufacturers. Interested firms may submit a bid for any group 1 through 22, as applicable. Bidders are not required to bid on all groups to be considered. 3. SOLICITATION TIMETABLE.The tentative schedule for this solicitation is as follows: ITB Issued April 17, 2018 Pre-Bid Meeting N/A Deadline for Receipt of Questions April 26, 2018 Responses Due May 9, 2018 @ 3:00 p.m. (ET) Tentative Commission Approval Authorizing Award June 6, 2018 4. PROCUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be submitted to the Procurement Contact noted below: Procurement Contact Telephone: Email. Natalia Del.ado 305-673-7000 x6263 nataliadel.ado• miamibeachfl..ov Additionally, the City Clerk is to ..i•. •n .11 .mm ni .tion vi. --m.il .t: R.faelGranadoamiamibeach0..ov; or via facsimile: 786-394-4188. The Bid title/number shall be referenced on all correspondence. All questions or requests for clarification must be received no later than ten (10)calendar days prior to the date proposals are due as scheduled in Section 0200-3. All responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum. ITB 2018-036-ND 3 •. BEACH . - . m d.. . . . City-ef-Mbimi-Bearra Procurement Rt Conference Reem stew (1) Dial thc TELEPHONE NUMBER: 1 888 270 9836(Toll froo North America) (2) Eater thc MEETING NUMBER: 9115^68 5. PRE-BID INTERPRETATIONS. Oral information or responses to questions received by prospective Bidders are not binding on the City and will be without legal effect, including any information received at pre-bid meeting or site visit(s). Only questions answered by written addenda will be binding and may supersede terms noted in this solicitation.Addendum will be released through PublicRUrchase. 6. CONE OF SILENCE. Pursuant to Section 2-486 of the City Code, all procurement solicitations once advertised and until an award recommendation has been forwarded to the City Commission by the City Manager are under the "Cone of Silence." The Cone of Silence ordinance is available at http:/llibrary.municode.com/index.aspx?clientlD=13097&statelDr9&statename=Florida. Any communication or inquiry in reference to this solicitation with any City employee or City official is strictly prohibited with the of exception communications with the Procurement Director, or his/her administrative staff responsible for administering the procurement process for this solicitation providing said communication is limited to matters of process or procedure regarding the solicitation. Communications regarding this solicitation are to be submitted in writing to the Procurement Contact named herein with a copy to the City Clerk at rafaelgranado@miamibeach6.gov. 7. SPECIAL NOTICES. You are hereby advised that this solicitation is subject to the following ordinances/resolutions, which may be found on the City Of Miami Beach website: http:llwww.miamibeachfl.gov/city- hall/ rocurement/procurement-related-ordfinance-and-procedures/ CONE OF SILENCE CITY CODE SECTION 2-486 PROTEST PROCEDURES CITY CODE SECTION 2-371 DEBARMENT PROCEEDINGS CITY CODE SECTIONS 2-397 THROUGH 2-485.3 LOBBYIST REGISTRATION AND DISCLOSURE OF FEES CITY CODE SECTIONS 2-481 THROUGH 2-406 CAMPAIGN CONTRIBUTIONS BY VENDORS CITY CODE SECTION 2-487 CAMPAIGN CONTRIBUTIONS BY LOBBYISTS ON PROCUREMENT ISSUES CITY CODE SECTION 2-488 REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL BENEFITS FOR DOMESTIC PARTNERS CITY CODE SECTION 2-373 • LIVING WAGE REQUIREMENT CITY CODE SECTIONS 2-407 THROUGH 2-410 88 2018-036-ND 4 BEACH • PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND CONTROLLED BY VETERANS AND TO STATE-CERTIFIED SERVICE- DISABLED VETERAN BUSINESS ENTERPRISES CITY CODE SECTION 2-374 • FALSE CLAIMS ORDINANCE CITY CODE SECTION 70-300 • ACCEPTANCE OF GIFTS,FAVORS 8 SERVICES CITY CODE SECTION 2449 8. EXAMINATION OF SOLICITATION DOCUMENTS AND SITE: It is the responsibility of each Bidder, before submitting a Bid, to: • Examine the solicitation thoroughly. • Visit the site or structure, as applicable, to become familiar with conditions that may affect costs, progress, performance or furnishing of the Work. • Take into account federal, state and local (City and Miami-Dade County) laws, regulations, permits, and ordinances that may affect costs, progress, performance,furnishing of the Work, or award. • Study and carefully correlate Bidder's observations with the solicitation. • Notify the Procurement Director of all conflicts, errors or discrepancies in the solicitation of which Bidder knows or reasonably should have known. • The submission of a Bid shall constitute an incontrovertible representation by Bidder that Bidder has complied with the above requirements and that without exception, the Bid is premised upon performing and furnishing the Work required by the solicitation and that the solicitation documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. 9. POSTPONEMENT OF DUE DATE FOR RECEIPT OF BIDS.The City reserves the right to postpone the deadline for submittal of bids and will make a reasonable effort to give at least three (3) calendar days written notice of any such postponement to all prospective Bidders through PublicPurchase. 10. PROTESTS. Protests concerning the specifications, requirements, and/or terms; or protests after the bid due date in accordance with City Code Section 2-371, which establishes procedures for protested proposals and proposed awards. Protests not submitted in a timely manner pursuant to the requirements of City Code Section 2-371 shall be barred. 11. JOINT VENTURES. Joint Ventures are not allowed. The City will only contract with the prime contractor. Proposals may, however, identify other sub-contractors or sub-consultants to the prime contractor. 12. VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuant to City of Miami Beach Ordinance No. 2011- 3748, the City shall give a preference to a responsive and responsible bidder which is a small business concern owned and controlled by a veteran(s)or which is a service-disabled veteran business enterprise, and which is within five percent (5%) of the lowest and best bidder, by providing such bidder an opportunity of providing said goods or contractual services for the lowest responsive bid amount. Whenever, as a result of the foregoing preference, the adjusted prices of two(2) or more bidders which are a small business concern owned and controlled by a veteran(s) or a service-disabled veteran business enterprise constitute the lowest bid pursuant to an ITB or oral or written request for quotation, and such bids are responsive, responsible and otherwise equal with respect to quality and service, then the award shall be made to the service-disabled veteran business enterprise. 13. CONTRACT PRICE. Bid Price is to include the furnishing of all labor, materials, equipment including tools, services, permit fees, applicable taxes, overhead and profit for the completion of the Work except as may be otherwise expressly provided in the solicitation. 14. METHOD OF AWARD. Following the review of bids and application of vendor preferences, the lowest ITB 2018-036-ND 5 BEACH responsive, responsible bidder(s) meeting all terms, conditions, and specifications of the ITB will be recommended for award by bid item, bid group, or for the entirety of all bid items, as deemed in the best interest of the City, to the City Manager for his consideration. After considering the staff recommendation for award, the City Manager shall exercise his due diligence and recommend to the Mayor and City Commission the bid that the City Manager deems to be in the best interest of the City.The City Commission shall consider the City Manager's recommendation(s) and, may approve or reject the City Manager's recommendation(s). The City Commission may also reject all bids received. In determining the lowest and best bidder, and in addition to price, Section 2-369 of the City Code provides that the City may consider the following: • The ability,capacity and skill of the bidder to perform the Contract. • Whether the bidder can perform the Contract within the time specified,without delay or interference. • The character, integrity, reputation,judgment, experience and efficiency of the bidder. • The quality of performance of previous contracts. • The previous and existing compliance by the bidder with laws and ordinances relating to the Contract. 15. MULTIPLE AWARD. The City may award two or more vendors (primary, secondary, tertiary, or higher), as available, by line item, by group or in its entirety, beginning with lowest, responsive, responsible bidder (primary), followed by the second lowest, responsive, responsible bidder (secondary), and continuing with other responsive, responsible bidders in order of next best cost. The City will endeavor to utilize vendors in order of award. However, the City may utilize other vendors in the event that: 1) a contract vendor is not or is unable to be in compliance with any contract or delivery requirement;2) it is in the best interest of the City to do so regardless of reason. 16. BINDING CONTRACT.The signed bid shall be considered an offer on the part of the bidder, which offer shall be deemed accepted upon award of the bid by the City Commission. The City Commission's selection or approval of the City Manager's recommendation shall constitute a binding Contract between the City and the awarded bidder(s). The Contract shall include the solicitation, any and all addenda issued by the City and the Bid Proposal submitted the by bidder. In any discrepancy between the documents, the order of preference shall be as follows: 1) Addendum in reverse order of release; 2) Solicitation; 3) Bid Proposal. In case of default on the part of the successful bidder, the City may procure the items or services from other sources and hold the bidder responsible for any excess cost occasioned or incurred thereby. 17. VOLUME OF WORK TO BE RECEIVED BY CONTRACTOR. It is the intent of the City to purchase the goods and services specifically listed in this solicitation from the contractor. However, the City reserves the right to purchase any goods or services awarded from state or other governmental contract, or on an as-needed basis through the City's spot market purchase provisions. 18. GENERAL TERMS AND CONDITIONS. It is the responsibility of the Bidder to become thoroughly familiar with the Bid requirements, terms and conditions of this solicitation. Ignorance by the Bidder of conditions that exist or that may exist will not be accepted as a basis for varying the requirements of the City, or the compensation to be paid to the Bidder. 19. ACCEPTANCE OR REJECTION OF BIDS. The City reserves the right to reject any or all bids prior to award. Reasonable efforts will be made to either award the Contract or reject all bids within one-hundred twenty (120) calendar days after bid opening date. A Bidder may not withdraw its bid unilaterally nor change the Contract Price before the expiration of one hundred and twenty (120) calendar days from the date of bid opening. A Bidder may withdraw its bid after the expiration of one hundred twenty (120) calendar days from the date of bid opening by delivering written notice of withdrawal to the Procurement Department prior to award of the Bid by the Mayor and City Commission. ITB 2018-036-ND 6 BEACH 20. ALTERNATE RESPONSES MAY BE CONSIDERED. The City may consider one (1) alternate response from the same Bidder for the same formal solicitation; provided, that the alternate response offers a different product that meets or exceeds the formal solicitation requirements. In order for the City to consider an alternate response, the Bidder shall complete a separate Price Sheet form and shall mark "Alternate Response". Alternate response shall be placed in the same response. This provision only applies to formal solicitations for the procurement of goods, services, items, equipment, materials,and/or supplies. 21.AMERICAN WITH DISABILITIES ACT. To request this material in accessible format, sign language interpreters, information on access for persons with disabilities, and/or any accommodation to review any document or participate in any city-sponsored proceeding, please contact 305-604-2489 (voice), 305-673-7524 (fax) or 305-673-7218 (TTY) five days in advance to initiate your request.TTY users may also call 711 (Florida Relay Service). 22. NON-DISCRIMINATION.The bidder certifies that it is in compliance with the non-discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race, color, religion, sex or national origin. In accordance with the City's Human Rights Ordinance, codified in Chapter 62 of the City Code, Proposer shall prohibit discrimination by reason of race, color, national origin, religion, sex, intersexuality, gender identity, sexual orientation, marital and familial status, and age or disability. 23. ASSIGNMENT. The successful bidder shall not assign, transfer, convey, sublet or otherwise dispose of the contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to any person, company or corporation,without the prior written consent of the City. 24. AUDIT RIGHTS AND RECORDS RETENTION. The Successful Bidder agrees to provide access at all reasonable times to the City, or to any of its duly authorized representatives, to any books, documents, papers and records of Contractor which are directly pertinent to this formal solicitation, for the purpose of audit, examination, excerpts, and transcriptions. The Successful Bidder shall maintain and retain any and all of the books, documents, papers and records pertinent to the Contract for three (3) years after the City makes final payment and all other pending matters are closed. Contractor's failure to or refusal to comply with this condition shall result in the immediate cancellation of this contract by the City. 25. BID BONDS, PERFORMANCE BONDS, CERTIFICATES OF INSURANCE. Bid Bonds, when required, shall be submitted with the bid in the amount specified in the Special Conditions. After acceptance of the bid, the City will notify the successful bidder to submit a performance bond and certificate of insurance in the amount specified in the Special Conditions. 26. BILLING INSTRUCTIONS. Invoices, unless otherwise indicated, must show purchase order numbers and shall be submitted to the ordering City department. 27. CANCELLATION. In the event any of the provisions of this Bid are violated by the bidder, the City shall give written notice to the bidder stating such deficiencies and, unless such deficiencies are corrected within ten (10) calendar days from the date of the City's notice, the City, through its City Manager, may declare the contract in default and terminate same, without further notice required to the bidder. Notwithstanding the preceding, the City, through its City Manager, also reserves the right to terminate the contract at any time and for any reason, without cause and for convenience, and without any monetary liability to the City, upon the giving of thirty (30) days prior written notice to the bidder. 28. CITY'S RIGHT TO WAIVE OR REJECT BIDS. The City Commission reserves the right to waive any informalities or irregularities in this Bid; or to reject all bids, or any part of any bid, as it deems necessary and in the ITB 2018-036-ND 7 BEACH best interest of the City of Miami Beach. 29. CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS. If a bidder is in doubt as to the true meaning of the Bid specifications, or other Bid documents, or any part thereof, the bidder must submit to the City, at least seven (7)calendar days prior to the scheduled Bid opening date,a request for clarification. Any interpretation of the Bid, including,without limitation, responses to questions and request for clarification(s)from bidders, will be made only by Addendum duly issued by the City. In the event of conflict with the original specifications, the Addendum shall supersede such specifications, to the extent specified. Subsequent Addendum shall govern over prior Addendum only to the extent specified. The bidder shall be required to acknowledge receipt of any and all Addendum, and filling in and signing in the spaces provided in Appendix A, No. 14 Acknowledgement of Addendum. Failure to acknowledge Addendum may deem a bid non-responsive. The City will not be responsible for explanations, interpretations, or answers to questions made verbally or in writing by any City representative, unless issued by the City via formal written Addendum to this Bid. Any questions or clarifications concerning the Bid shall be submitted in writing to the Procurement Department, 1755 Meridian Avenue, 3rd Floor, Miami Beach, FL 33139 with a copy to the City Clerk. 30. COLLUSION. Where two (2)or more related parties each submit a bid or bids for any contract, such bids or bids shall be presumed to be collusive. The foregoing presumption may be rebutted by presentation of evidence as to the extent of ownership, control and management of such related parties in the preparation and submittal of such bid or bids. "Related parties"means bidders or the principals thereof which have a direct or indirect ownership interest in another bidder for the same contract,or in which a parent company or the principals thereof of one (1) bidder have a direct or indirect ownership interest in another bidder for the same contract. Bid or bids found to be collusive shall be rejected. Bidders who have been found to have engaged in collusion may also be suspended or debarred, and any contract resulting from collusive bidding may be terminated for cause. 31. CONDITION AND PACKAGING. Bidder guarantees items offered and delivered to be the current standard production model at time of bid and shall offer expiration dating of at least one year or later. Bidder also guarantees items offered and delivered to be new, unused, and free from any and all defects in material, packaging and workmanship and agrees to replace defective items promptly at no charge to the City of Miami Beach, for the manufacturer's standard warranty but in no case for a period of less than 12 months from date of acceptance. All containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging. 32. CONTRACT EXTENSION. The City reserves the right to require the Contractor to extend contract past the stated termination date for a period of up to 120 days in the event that a subsequent contract has not yet been awarded.Additional extensions past the 120 days may occur as needed by the City and as mutually agreed upon by the City and the contractor. 33. DELIVERY. Unless actual date of delivery is specified (or if specified delivery cannot be met), show number of days (in calendar days) required to make delivery after receipt of purchase order, in space provided. Delivery time may become a basis for making an award. Delivery shall be within the normal working hours of the City using Department, Monday through Friday, excluding holidays. Receiving hours are Monday through Friday, excluding holidays, from 8:30 A.M. to 4:00 P.M. 34. DELIVERY TIME. Bidders shall specify in the attached Bid Form,the guaranteed delivery time(in calendar days) for each item. It must be a firm delivery time; no ranges (For example, 12-14 days)will be accepted. ITS 2018-036-ND 8 • ' BEACH 35. DEMONSTRATION OF COMPETENCY. A. Pre-award inspection of the bidder's facility maybe made prior to the award of contract. B. Bids will only be considered from firms which are regularly engaged in the business of providing the goods and/or services as described in this Bid. C. Bidders must be able to demonstrate a good record of performance for a reasonable period of time, and have sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform the services if awarded a contract under the terms and conditions of this Bid. D. the terms "equipment and organization", as used herein shall, be construed to mean a fully equipped and well established company in line with the best business practices in the industry, and as determined by the City of Miami Beach. E. The City may consider any evidence available regarding the financial, technical, and other qualifications and abilities of a bidder, including past performance (experience), in making an award that is in the best interest of the City. F. The City may require bidders to show proof that they have been designated as authorized representatives of a manufacturer or supplier, which is the actual source of supply. In these instances, the City may also require material information from the source of supply regarding the quality, packaging, and characteristics of the products to be supply to the City. Any material conflicts between information provided by the source of supply and the information contained in the bidder's bid may render the bid non-responsive. G. The City may, during the period that the contract between the City and the successful bidder is in force, review the successful bidder's record of performance to ensure that the bidder is continuing to provide sufficient financial support, equipment, and organization as prescribed in this bid. Irrespective of the bidders performance on contracts awarded to it by the City, the City may place said contracts on probationary status and implement termination procedures if the City determines that the successful bidder no longer possesses the financial support, equipment, and organization which would have been necessary during the bid evaluation period in order to comply with the demonstration of competency required under this subsection. 36. DISPUTES. In the event of a conflict between the Bid documents, the order of priority of the documents shall be as follows: A. Any contract or agreement resulting from the award of this Bid; then B. Addendum issued for this Bid,with the latest Addendum taking precedence;then C. The Bid; then D. The bidder's bid in response to the Bid. In case of any doubt or difference of opinion as to the items and/or services (as the case may be) to be furnished hereunder,the decision of the City shall be final and binding on all parties. 37. DEFAULT. Failure or refusal of a bidder to execute a contract upon award, or withdrawal of a bid before such award is made, may result in forfeiture of that portion of any bid surety required as liquidated damages incurred by the City thereby; or, where surety is not required, failure to execute a contract as described above may be grounds for removing the bidder from the City's bidders list. 38. EQUIVALENTS. If a bidder offers makes of equipment or brands of supplies other than those specified in the Bid specifications, he must so indicate in his bid. Specific article(s) of equipment/supplies shall conform in quality, design and construction with all published claims of the manufacturer. The bidder shall indicate in the Bid Form the manufacturer's name and number if bidding other than the specified brands, and shall indicate ANY deviation from the specifications as listed in the Bid. Other than specified items offered requires complete descriptive technical literature marked to indicate detailed conformance with specifications, and MUST BE INCLUDED WITH THE BID. NO BIDS WILL BE CONSIDERED WITHOUT THIS ITB 2018-036-ND 9 BEACH INFORMATION. THE CITY SHALL BE THE SOLE JUDGE OF EQUALITY AND ITS DECISION SHALL BE FINAL. Note as to Brand Names: Catalog numbers, manufacturers' and brand names, when listed, are informational guides as to a standard of acceptable product quality level only and should not be construed as an endorsement or a product limitation of recognized and legitimate manufacturers. Bidders shall formally substantiate and verify that product(s)offered conform with or exceed quality as listed in the specifications. 39. ELIMINATION FROM CONSIDERATION. This bid shall not be awarded to any person or firm who is in arrears to the City upon any debt, taxes, or contracts which are defaulted as surety or otherwise upon any obligation to the City. 40. EMERGENCY RESPONSE PRIORITY. It is hereby made a part of this solicitation that before, during, and after a public emergency, disaster, hurricane, tornado, flood, or other acts of force majeure that the City of Miami Beach, Florida shall receive a "First Priority" for any goods and services covered under any award resulting from this solicitation, including balance of line items as applicable. It is vital and imperative that the majority of citizens are protected from any emergency situation that threatens public health and safety, as determined by the City. By virtue of submitting a response to this solicitation, vendor agrees to provide all award-related goods and services to the City on a"first priority" under the emergency conditions noted above. 4t ESTIMATED QUANTITIES. Estimated quantities or estimated dollars, if provided, are for City guidance only. No guarantee is expressed or implied as to quantities or dollars that will be used during the contract period. The City is not obligated to place any order for a given amount subsequent to the award of this Bid. Estimates are based upon the City's actual needs and/or usage during a previous contract period. The City may use said estimates for purposes of determining whether the low bidder meets specifications. 42. EXCEPTIONS TO BID. Bidders are strongly encouraged to thoroughly review the specifications and all conditions set forth in this Bid. Bidders who fail to satisfy the requirements in this Bid, may be deemed non- responsive and receive no further consideration. Should your proposed bid not be able to meet one (1) or more of the requirements set forth in this Bid and you are proposing alternatives and/or exceptions to said requirements, you must notify the Procurement Office, in writing, at least five (5) days prior to the deadline for submission of bids. The City reserves the right to revise the scope of services via Addendum prior to the deadline for receipt of bids. 43. FACILITIES. The City, through its City Manager or his/her authorized designee, reserves the right to inspect the bidder's facilities at any time, upon reasonable prior written or verbal notice, 44. FLORIDA PUBLIC RECORDS LAW. Bidders are hereby notified that all Bid including, without limitation, any and all information and documentation submitted therewith, are exempt from public records requirements under Section 119.07(1), Florida Statutes, and s. 24(a), Art. 1 of the State Constitution until such time as the City provides notice of an intended decision or until thirty (30) days after opening of the bids, whichever is earlier. Additionally, Contractor agrees to be in full compliance with Florida Statute 119.0701 including, but not limited to, agreement to (a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the services; (b) provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. ITB 2018-036-ND 10 Y. ' BEACH 45. F.O.B. DESTINATION. Unless otherwise specified in the Formal Solicitation, all prices quoted/proposed by the bidder must be F.O.B. DESTINATION, inside delivery, with all delivery costs and charges included in the bid price, unless otherwise specified in this Formal Solicitation. Failure to do so may be cause for rejection of bid. 46. GRATUITIES. Bidders shall not offer any gratuities, favors, or anything of monetary value to any official, employee, contractor,or agent of the City, for the purpose of influencing consideration of this Bid. 47. INDEMNIFICATION. The successful Bidder shall indemnify and hold harmless the City and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of the agreement by the successful Bidder or its employees, agents, servants, partners, principals or subcontractors. The successful Bidder shall pay all claims and losses in connection therewith, and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may be incurred thereon. The successful Bidder expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the successful Bidder shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided. The above indemnification provisions shall survive the expiration or termination of this Agreement. 48. INSPECTION, ACCEPTANCE & TITLE. Inspection and acceptance will be at destination, unless otherwise provided. Title to (or risk of loss or damage to) all items shall be the responsibility of the successful bidder until acceptance by the City, unless loss or damage results from the gross negligence or willful misconduct of the City. If any equipment or supplies supplied to the City are found to be defective, or do not conform to the specifications, the City reserves the right to cancel the order upon written notice to the seller, and return the product, at the bidder's expense. 49. LAWS, PERMITS AND REGULATIONS.The bidder shall obtain and pay for all licenses, permits, and inspection fees required under the contract; and shall comply with all Applicable Laws. 50. LEGAL REQUIREMENTS. The bidder shall be required to comply with all federal, State of Florida, Miami-Dade County, and City of Miami Beach codes, laws, ordinances, and/or rules and regulations that in any manner affect the items covered herein (collectively, Applicable Laws). Lack of knowledge or ignorance by the bidder with/of Applicable Laws will in no way be a cause for relief from responsibility. 51. LIABILITY, INSURANCE, LICENSES AND PERMITS. Where bidders are required to enter or go on to City of Miami Beach property to deliver materials or perform work or services as a result of the Bid, the bidder will assume the full duty, obligation and expense of obtaining all necessary licenses, permits, and insurance, and assure all work complies with all Applicable Laws. The bidder shall be liable for any damages or loss to the City occasioned by negligence of the bidder, or his/her officers, employees, contractors, and/or agents, for failure to comply with Applicable Laws. 52. MANNER OF PERFORMANCE. Bidder agrees to perform its duties and obligations in a professional manner and in accordance with all applicable Local, State, County, and Federal laws, rules, regulations and codes. Bidder agrees that the services provided shall be provided by employees that are educated, trained, experienced, certified, and licensed in all areas encompassed within their designated duties. Bidder agrees to furnish to the City any and all documentation, certification, authorization, license, permit, or registration currently required by applicable laws, ITB 2018-036-ND 11 BEACH rules, and regulations. Bidder further certifies that it and its employees will keep all licenses, permits, registrations, authorizations, or certifications required by applicable laws or regulations in full force and effect during the term of this contract. Failure of bidder to comply with this paragraph shall constitute a material breach of this contract. 53. MISTAKES. Bidders are expected to examine the specifications, delivery schedules, bid prices, and extensions, and all instructions pertaining to supplies and services. Failure to do so will be at the bidder's risk and may result in the bid being non-responsive. 54. MODIFICATION/WITHDRAWALS OF BIDS. A bidder may submit a modified bid to replace all or any portion of a previously submitted bid up until the bid due date and time. Modifications received after the bid due date and time will NOT be considered. Bids shall be irrevocable until contract award unless withdrawn in writing prior to the bid due date or after expiration of 120 calendar days from the opening of bids without a contract award. Letters of withdrawal received after the bid due date and before said expiration date and letters of withdrawal received after contract award will NOT be considered. 55. NON-CONFORMANCE TO CONTRACT CONDITIONS. Items may be tested for compliance with specifications. Items delivered, not conforming to specifications, may be rejected and returned at the bidder's expense. These items, as well as items not delivered as per delivery date in bid and/or purchase order, may be purchased by the City, at its discretion, on the open market. Any increase in cost may be charged against the bidder. Any violation of these stipulations may also result in the bidder's name being removed from the City's vendor list. 56. OPTIONAL CONTRACT USAGE. When the successful bidder(s) is in agreement, other units of government or non-profit agencies may participate in purchases pursuant to the award of this contract at the option of the unit of government or non-profit agency. 57. OSHA. The bidder warrants to the City that any work, services, supplies, materials or equipment supplied pursuant to this Bid shall conform in all respects to the standards set forth in the Occupational Safety and Health Act of 1970, as amended, and the failure to comply with this condition will be deemed breach of contract. Any fines levied because of inadequacies to comply with this condition shall be borne solely by the bidder. 58. PATENTS & ROYALTIES. The bidder shall indemnify and save harmless the City of Miami Beach, Florida, and its officers, employees, contractors, and/or agents, from liability of any nature or kind, including cost and expenses for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the performance of the contract, including its use by the City of Miami Beach, Florida. If the bidder uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception, that the bid prices shall include all royalties or cost arising from the use of such design, device, or materials in any way involved in the work. 59. PAYMENT. Payment will be made by the City after the items have been received, inspected, and found to comply with Bid specifications,free of damage or defect, and properly invoiced. 60. PRICES QUOTED. Prices quoted shall remain firm and fixed during the duration of the contract. In completing the bid form, state both unit price and extended total, when requested. Prices must be stated in units of quantity specified in the bidding specifications. In case of discrepancy in computing the amount of the bid, the UNIT PRICE quoted will govern. All prices must be F.O.B. destination, freight prepaid (unless otherwise stated in Special Conditions). The Bidder may offer cash discounts for prompt payments; however, such discounts will not be considered in determining the lowest price during bid evaluation. Bidders are requested to provide prompt payment terms in the space provided on the Bid submittal signature page of the solicitation. Award, if made, will be in ITB 2018-036-ND 12 BEACH accordance with terms and conditions stated herein. Each item must be bid separately, and no attempt is to be made to tie any item or items in with any other item or items. Cash or quantity discounts offered will not be a consideration in determination of award of bid(s). 61. PRODUCT INFORMATION. Product literature, specifications, and technical information, including Manufacturer's Safety Data Sheets (MSDS) should be provided with this bid as an attachment to the "BID FORM". However, in all cases must be provided within five(5)calendar days upon request from Purchasing Agent. 62. REASONABLE ACCOMMODATION. In accordance with Title II of the Americans with Disabilities Act, any person requiring an accommodation at the Bid opening because of a disability must contact the Procurement Department. 63. SAMPLES. Bids submitted as an "equal"product must be accompanied with detailed specifications. Samples of items, when required, must be furnished free of expense and, if not destroyed, will, upon request, be returned at the bidder's expense. Bidders will be responsible for the removal of all samples furnished within (30) days after bid opening. All samples will be disposed of after thirty (30) days. Each individual sample must be labeled with the bidder's name. Failure of the bidder to either deliver required samples, or to clearly identify samples may be reason for rejection of the bid. Unless otherwise indicated, samples should be delivered to the Procurement Department, 1755 Meridian Avenue, 3rd Floor, Miami Beach, FL 33139. 64. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and Conditions shall have precedence. 65. SPOT MARKET PURCHASES. It is the intent of the City to purchase the items specifically listed in this Bid from the successful bidder. However, the City reserves the right to purchase the items from state or other governmental contract, or on an as-needed basis through the City's spot market purchase provisions. 66. SUBSTITUTIONS. After award of contract, the City WILL NOT accept substitute shipments of any kind, without previous written approval. The bidder is expected to furnish the brand quoted in its bid. Any substitute shipments will be returned at the bidder's expense. 67.TAXES.The City of Miami Beach is exempt from all Federal Excise and State taxes. 68. TIE BIDS. In accordance with Florida Statues Section 287.087, regarding identical tie bids, preference will be given to bidders certifying that they have implemented a drug free work place program. A certification form will be required. In the event of a continued tie between two or more bidders after consideration of the drug free workplace program, the City's Local Preference and Veteran Preference ordinances will dictate the manner by which a tie is to be resolved. In the event of a continued tie after the Local and Veteran Preference ordinances have been applied or the tie exists between bidders that are not Local or Veteran, the breaking of the tie shall be at the City Manager's discretion,which will make a recommendation for award to the City Commission. 69. TERMINATION FOR DEFAULT. If the successful bidder shall fail to fulfill in a timely manner, or otherwise violate, any of the covenants, agreements, or stipulations material to the Bid and/or the contract entered into with the City pursuant thereto, the City shall thereupon have the right to terminate the work and/or services then remaining to be performed by giving written notice to the bidder of such termination,which shall become effective upon receipt by the bidder of the written termination notice. In that event, the City shall compensate the successful bidder in accordance with the term of the contract for all work and/or services satisfactorily performed by the bidder prior to termination, net of any costs incurred by the City as a consequence of the default. ITB 2018-036-ND 13 " BEACH Notwithstanding the above, the successful bidder shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the contract by the bidder, and the City may reasonably withhold payments to the successful bidder for the purposes of set off until such time as the exact amount of damages due the City from the successful bidder is determined. The City may,at its discretion, provide reasonable"cure period"for any contractual violation prior to termination of the contract; should the successful bidder fail to take the corrective action specified in the City's notice of default within the allotted cure period, then the City may proceed to terminate the contract for cause in accordance with this subsection 1.57. 70. TERMINATION FOR CONVENIENCE OF CITY. The City may, for its convenience, terminate the work and/or services then remaining to be performed, at any time, by giving written notice to the successful bidder of such termination,which shall become effective thirty (30) days following receipt by bidder of such notice. In that event, all finished or unfinished documents and other materials shall be properly delivered to the City. If the contract is terminated by the City as provided in this subsection, the City shall compensate the successful bidder in accordance with the terms of the contract for all and without cause and/or any resulting liability to the City, work and/or services actually performed by the successful bidder, and shall also compensate the bidder for its reasonable direct costs in assembling and delivering to City ad documents. No compensation shall be due to the successful bidder for any profits that the successful bidder expected to earn on the balanced of the contract. Such payments shall be the total extent of the City's liability to the successful bidder upon a termination as provided for in this subsection. 71. ADDITIONAL SERVICES. Although this solicitation and resultant contract identifies specific goods, services or facilities ("items"), it is hereby agreed and understood that the City, through the approval of the Department and Procurement Directors (for additional items up to $50,000) or the City Manager (for additional items greater than $50,000), may require additional items to be added to the Contract which are required to complete the work. When additional items are required to be added to the Contract, awarded vendor(s), as applicable to the item being requested, under this contract may be invited to submit price quote(s) for these additional requirements. If these quote(s) are determined to be fair and reasonable, then the additional work will be awarded to the current contract vendor(s)that offers the lowest acceptable pricing. The additional items shall be added to this contract by through a Purchase Order(or Change Order if Purchase Order already exists). In some cases,the City may deem it necessary to add additional items through a formal amendment to the Contract, to be approved by the City Manager. The City may determine to obtain price quotes for the additional items from other vendors in the event that fair and reasonable pricing is not obtained from the current contract vendors, or for other reasons at the City's discretion. ITB 2018-036-ND 14 BEACH SECTION 0300 PROPOSAL SUBMITTAL INSTRUCTIONS AND FORMAT 1. SEALED BIDS. One original Bid Proposal (preferably in 3-ring binder) must be submitted in an opaque, sealed envelope or container on or before the due date established for the receipt of bids. Additionally, three (3) bound copies and one (1) electronic format (CD or USB format) are to be submitted, with the original submission or within three (3) calendar days upon request from the City. The following information should be cleady marked on the face of the envelope or container in which the bid is submitted: Bid Number, Bid Title, Bidders Name, Bidder Return Address. Bids received electronically, either through email or facsimile, are not acceptable and will be rejected. 2. BID PROPOSAL. The Bid Proposal is to include the following: • TAB 1 — Cost Proposal Form (Appendix E). The Cost Proposal Form (Appendix E) shall be completed mechanically or, if manually, in ink. Cost Proposal Forms submitted in pencil shall be deemed non- res.onsive.All corrections on the Cost Prososal Form shall be initialed. FAILURE TO SUBMIT THE MOST RECENT COST PROPOSAL FORM (EITHER INCLUDED IN THE ORIGINAL ITB OR RELEASED VIA AN ADDENDUM), MAY RESULT IN BID BEING DEEMED NO RESPONSIVE AND NOT BEING FURTHER CONSIDERED. • TAB 2 • Bid Certification, Questionnaire and Affidavits(Appendix A). • TAB 3—Documentation indicating compliance with Minimum Eligibility Requirements. The City reserves the right to request any documentation omitted, with exception of the Cost Proposal Form (Appendix E), Proposal Certification, Questionnaire 8 Requirements Affidavit(Appendix A), and Bid Bond (if applicable). Bid Submittals received that do not include the Cost Proposal Form, completed as required and fully executed, or Bid Bond (if applicable) shall be deemed non-responsive. Bidder must submit any omitted documentation within three(3) calendar days upon request from the City, or the bid may be deemed non-responsive. Non-responsive bid packages will receive no further consideration. 3. LATE BIDS. Bid Proposals are to be received on or before the due date established herein for the receipt of Bids. Any Bid received after the deadline established for receipt of proposals will be considered late and not be accepted or will be returned to Proposer unopened. The City does not accept responsibility for any delays, natural or otherwise. ITB 2018-036-ND 15 APPENDIX A Proposal Certification , Questionnaire & Requirements Affidavit ITB 2018-036-ND For the Purchase of Light Poles, Fixtures, and Bases PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 ITB 2018-036-ND 16 Solicitation No: Solicitation Title: 2018-036-ND For the Purchase of Light Poles, Fixtures,and Bases Procurement Contact: Tel Email: Natalia Delgado 305-673-7000 x6263 nataliadelgado@miamibeachf.gov PROPOSAL CERTIFICATION, QUESTIONNAIRE & REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from Proposers in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1. General Proposer Information. FIRM NAME: NO.OF YEARS IN BUSINESS NO.OF YEARS IN BUSINESS LOCALLY: NO.OF EMPLOYEES. OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS. FIRM PRIMARY ADDRESS{HEADQUARTERS} CITY. STATE ZIP CODE. TELEPHONE NO.: TOLL FREE NO.: FAX NO. FIRM LOCAL ADDRESS. CITY- STATE ZIP CODE. PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT. ACCOUNT REP TELEPHONE NO ACCOUNT REP TOLL FREE NO.'. ACCOUNT REP EMAIL: FEDERAL TAX IDENTIFICATION NO.: The City reserves the right to seek additional information from Proposer or other source(s), including but not limited to:any firm or principal information,applicable licensure, resumes of relevant individuals,client information,financial information,or any information the City deems necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements. ITB 2018-036-ND 1 7 1. Veteran Owned Business.Is Pro oser claiming a veteran owned business status? YES NO SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government,as required pursuant to ordinance 2011-3748. 2. Financial Capacity. When requested by the City, each Proposer shall arrange for Dun & Bradstreet to submit a Supplier Qualification Report(SOR) directly to the Procurement Contact named herein. No proposal will be considered without receipt, by the City, of the SOR directly from Dun & Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the Proposer.The Proposer shall request the SOP report from D&B at: htIps:Ilsupplierportal.dnb.comlwebapplwcslstoreslservletlSupplierPortal?storeld=11696 Proposers are responsible for the accuracy of the information contained in its SQR. It is highly recommended that each Proposer review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible in the solicitation process. For assistance with any portion of the SQR submittal process, contact Dun & Bradstreet at 800-424-2495. SUBMITTAL REQUIREMENT: Proposer shall request that Dun & Bradstreet submit its Supplier Qualifier Report directly to the City,with bid or within three(3)days of request. 3. Conflict Of Interest.All Proposers must disclose,in their Proposal,the name(s)of any officer,director,agent,or immediate family member(spouse, parent. sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposers must disclose the name(s)of any officer, director, agent, or immediate family member (spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of any City employee who owns,either directly or indirectly, an interest of ten(10%)percent or more in the Proposer entity or any of its affiliates. 4. References&Past Performance. Proposer shall submit at least three(3)references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation, SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided. 5, Suspension, Debarment or Contract Cancellation.Has Proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to non- erformance byany Public sector agency? YES NO SUBMITTAL REQUIREMENT: If answer to above is "YES," Proposer shall submit a statement detailing the reasons that led to action(s). 6. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and all sanctions, as prescribed therein,including disqualification of their Proposals,in the event of such non-compliance. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants)with a controlling financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 7. Code of Business Ethics. Pursuant to City Resolution No.2000-23879,each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics ("Code") and submit that Code to the Procurement Department with its proposal/response or within five(5)days upon receipt of request. The Code shall,at a minimum, require the Proposer,to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics ITB 2018-036-ND 18 provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics,Proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics,available at http://www.miamibeachf.povlcity-halllprocuremenflprocurement-related-ordinance-and-procedures/ 8. . . 13E/Refits, health sore baro"Is of at loot$2.71 per Rev,ora living w-ge roto e'ro'oss than$14.41 pa,hoe r4hout be-'ih^^•c beae*ts. 9enefto . .. available- http,llwww.miamibeachipovlcity-h:a:lll•po;curemenUprocurement-relatedo.dinance-and-p.r.ocetlu rest.: -.... 9. Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks,the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals,to provide"Equal Benefits"to their employees with domestic partners, as They provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach, Florida,and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? YES NO B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners'or to domestic partners of employees? YES NO C. Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not already specified. Note:some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave;other benefits are provided directly to the spouse or domestic partner,such as medical insurance. BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit Spouses Domestic Partners Health Sick Leave Family Medical Leave Bereavement Leave ITB 2018-036-ND 19 If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage)you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City Manager, or his designee.Approval is not guaranteed and the City Managers decision is final. Further information on the Equal Benefits requirement is available at httptl/www.miamibeachfi.gov'city-hall'procurement'procurement-related-ordinance-and. procedures/ 10. Public Entity Crimes.Section 287.133(2)(a), Florida Statutes,as currently enacted or as amended from time to time,states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal, proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit proposals, proposals,or replies on leases of real property to a public entity;may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity;and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT: No additional submittal is required.By virtue of executing this affidavit document, Proposer agrees with the requirements of Section 287.133. Florida Statutes,and certifies it has not been placed on convicted vendor list. 11. Non-Discrimination.Pursuant to City Ordinance No.2016-3990,the City shall not enter into a contract with a business unless the business represents that it does not and will not engage in a boycott as defined in Section 2-375(a)of the City Code.including the blacklisting,divesting from,or otherwise refusing to deal with a person or entity when such action is based on race,color, national origin.religion,sex,intersexuality,gender identity,sexual onentation,marital or familial status,age or disability. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees it is and shall remain in full compliance with Section 2-375 of the City of Miami Beach City Code. 12. Moratorium on Travel to and the Purchase of Goods or Services from North Carolina and Mississippi. Pursuant to Resolution 2016-29375, the City of Miami Beach, Florida, prohibits official City travel to the states of North Carolina and Mississippi,as well as the purchase of goods or services sourced in North Carolina and Mississippi. Proposer shall agree that no travel shall occur on behalf of the City to North Carolina or Mississippi, nor shall any product or services it provides to the City be sourced from these states. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees it is and shall remain in full compliance with Resolution 2016-29375. 13. Fair Chance Requirement. Pursuant to Section 2-376 of the City Code, the City shall not enter into any contract resulting from a competitive solicitation, unless the proposer certifies in writing that the business has adopted and employs written policies, practices, and standards that are consistent with the City's Fair Chance Ordinance, set forth in Article V of Chapter 62 of the City Code ("Fair Chance Ordinance.), and which, among other things, (i) prohibits City contractors, as an employer, from inquiring about an applicants criminal history until the applicant is given a conditional offer of employment; (ii) prohibits advertising of employment positions with a statement that an individual with a criminal record may not apply for the position, and (iii) prohibits placing a statement on an employment application that a person with a criminal record may not apply for the position. SUBMITTAL REQUIREMENT: No additional submittal is required at this time. By virtue of executing this affidavit, Proposer certifies that it has adopted policies,practices and standards consistent with the City's Fair Chance Ordinance. Proposer agrees to provide the City with supporting documentation evidencing its compliance upon request. Proposer further agrees that any breach of the representations made herein shall constitute a material breach of contract, and shall entitle the City to the immediate termination for cause of the agreement,in addition to any damages that may be available at law and in equity. 14. Acknowledgement of Addendum. After issuance of solicitation,the City may release one or more addendum to the solicitation which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com, However, Proposers are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation.This Acknowledgement of Addendum section certifies that the Proposer has received all addenda released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addenda may result in proposal disqualification. ITB 2018-036-ND 20 Intal to Confirm Inibal to Confirm Inthal to confine Receipt Receipt Receipt Addendum 1 Addendum 6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 i Addendum 10 Addendum 15 If additional confirmation of addendum is required,submit under separate cover. The remainder of this pane was left intentionally blank. ITB 2018-036-ND 21 DISCLOSURE AND DISCLAIMER SECTION The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the"City")for the recipient's convenience. Any action taken by the City in response to Proposals made pursuant to this solicitation, or in making any award,or in failing or refusing to make any award pursuant to such Proposals, or in cancelling awards, or in withdrawing or cancelling this solicitation,either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion, the City may withdraw the solicitation either before or after receiving proposals, may accept or reject proposals, and may accept proposals which deviate from the solicitation,as it deems appropriate and in its best interest. In its sole discretion,the City may determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation. Following submission of a Bid or Proposal, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Proposal and the applicant including, without limitation, the applicant's affiliates, officers, directors,shareholders,partners and employees,as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposers. It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents,or on any permitted communications with City officials,shall be at the recipient's own risk.Proposers should rely exclusively on their own investigations, interpretations, and analyses.The solicitation is being provided by the City without any warranty or representation, express or implied, as to its content,its accuracy,or its completeness. No warranty or representation is made by the City or its agents that any Proposal conforming to these requirements will be selected for consideration,negotiation,or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer, is totally relying on this Disclosure and Disclaimer,and agrees to be bound by the terms hereof.Any Proposals submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal. This solicitation is made subject to correction of errors, omissions,or withdrawal from the market without notice. Information is for guidance only,and does not constitute all or any part of an agreement. The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason, or for no reason,without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law,and all Proposals and supporting documents shall be subject to disclosure as required by such law, All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses. At that time, all documents received by the City shall become public records. Proposers are expected to make all disclosures and declarations as requested in this solicitation.By submission of a Proposal,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Proposal,and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Proposal is true, accurate and complete, to the best of its knowledge, information,and belief. Notwithstanding the foregoing or anything contained in the solicitation,all Proposers agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any action or inaction by the City with respect thereto,such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages.The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation,it is understood that the provisions of this Disclosure and Disclaimer shall always govern.The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. ITB 2018-036-ND 22 PROPOSER CERTIFICATION I hereby certify that: I, as an authorized agent of the Proposer, am submitting the following information as my firm's proposal, Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation,all attachments, exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement: Proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed,or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any other proposal; Proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal, inclusive of the Proposal Certification,Questionnaire and Requirements Affidavit are true and accurate. Name of Proposers Authorizes Representative: Title of Proposers Authorized Representative'. Signature of Proposers Authonzed Representatve: Date State of ) On this day of 20_,personally appeared before me who County of ) stated that (s)he is the of , a corporation, and that the instrument was signed in behalf of the said corporation by authority of its board of directors and acknowledged said instrument to be its voluntary act and deed. Before me: Notary Public far the of My Commission Expires: ITB 2018-036-ND 23 APPENDIX B " No Bid " Form ITB 2018-036-ND For the Purchase of Light Poles, Fixtures, and Bases PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 Note: It is important for those vendors who have received notification of this solicitation but have decided not to respond, to complete and submit the attached "Statement of No Bid.' The "Statement of No Bid" provides the City with information on how to improve the solicitation process. Failure to submit a "Statement of No Bid" may result in not being notified of future solicitations by the City. ITB 2018-036-ND 24 Statement of No Bid WE HAVE ELECTED NOT TO SUBMIT A PROPOSAL AT THIS TIME FOR REASON(S) CHECKED AND/OR INDICATED BELOW: Workload does not allow us to proposal Insufficient time to respond _ Specifications unclear or too restrictive Unable to meet specifications Unable to meet service requirements Unable to meet insurance requirements _Do not offer this product/service _OTHER. (Please specify) We do_do not_want to be retained on your mailing list for future proposals of this type product and/or service. Signature: Title: Legal Company Name: Note: Failure to respond, either by submitting a proposal or this completed form, may result in your company being removed from our vendors list. PLEASE RETURN TO: CITY OF MIAMI BEACH PROCUREMENT DEPARTMENT ATTN: Natalia Delgado, Procurement Contracting Officer I RFLI #2018-036-ND 1755 MERIDIAN AVENUE, 3RD FLOOR MIAMI BEACH, FL 33139 ITB 2018-036-ND 25 APPENDIX C Minimum Requirements & Specifications ITB 2018-036-ND For the Purchase of Light Poles, Fixtures, and Bases PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 ITB 2018-036-ND 26 Cl. Minimum Eligibility Requirements. The Minimum Eligibility Requirements for this solicitation are listed below. Bidder shall submit the required submittal(s) documenting compliance with each minimum requirement. Proposers that fail to include the required submittals with its bid or fail to comply with minimum requirements shall be deemed non-responsive and shall not have its bid considered. 1. Bidder (defined as the Firm) shall be the manufacturer or authorized by the manufacturer to sell the proposed brand of equipment. Required Submittals: Bidder shall submit proof that it is either the manufacturer of the proposed equipment or authorized by the manufacturer to sell the proposed brand. C2. Statement of Work Required. Successful bidder(s) will be required to provide and deliver various light poles, fixtures, bases and other related lighting and electrical parts and supplies to the City of Miami Beach. These light poles, fixtures, bases and related items are to be utilized in the installation, maintenance, and repairs of the City's lighting infrastructure. It shall be the responsibility of the contractor to supply all necessary tools, equipment and transportation necessary to deliver the pals as requested. Materials and equipment provided shall be new, and of a suitable type and grade for the purpose. All material, workmanship, and equipment shall be subject to inspection and approval by the City. C3. Required Brands. The brands listed below are the brands most utilized by the City. Bidders may submit bids for one or more brands. Bidders are not required to submit bids for all brands. Akron Foundry Kim Lighting Phoenix Arcluce King Luminaire Precast Brooks Products Lithonia Lighting Selux Eaton Louis Poulsen Stresscrete Flagpoles, Inc. Mainstreet Lighting Sylvania GE Mean Well U.S. Precast Hapco NSi Industries Unique Solutions Holophane P& K Valmont Hubbell Lighting Philips Advance Van Teal Hubbell Power Systems, Inc. Phillips Gardco Inventronics Philips Hadco C4. Specifications C4.1. Product Standards C4.1.1 Hazard Communication Standard: Successful bidder shall comply with the Hazard Communication Standard (HCS) (29 CFR 1910.1200). This standard requires that the chemical manufacturer, distributor, or importer provide Safety Data Sheets (SDSs) (formerly MSDSs or Material Safety Data Sheets)for each hazardous chemical. C4.1.2 All materials shall meet the requirements of the latest editions of the following ITB 2018-036-ND 27 publications: 1. The Florida Department of Transportation "Standard Specifications for Road and Bridge Construction", and its supplements; 2. The Florida Department of Transportation "Roadway and Traffic Design Standards"; 3. The Florida Building Code, latest edition at time of bid; and 4. ASCE/SEI Wind loading ASCE 7-10 C4.2. Light Poles. The successful bidder(s)shall supply steel, aluminum,fiber glass, or concrete light poles with the following specifications: 1. Capability to use Light Emitting Diode (LED) light source 2. Steel light poles must be recyclable 3. Light poles must be able to retrofit Photovoltaic Lighting Systems C4.3. Fixtures. C4.3.1 Luminaire, LED Lamp. The successful bidder(s) shall supply LED light fixtures or fixtures with LED components when requested by the City. 1. Luminaire housing shall be corrosion resistant. 2. The luminaire shall be 30W min. mounted at 22.5 feet from finished grade. 3. The lamp shall provide the following minimum foot-candle (fc) illuminations: 1) 1.0 fc directly below the fixture, 2) 0.70 fc at 22.5 feet longitudinal to the fixture, 3) 0.5 fc at 45 feet longitudinal to the fixture, and 4) 0.3 fc at 22.5 feet transverse to the fixture. 4. LED lamp shall provide a minimum of 100,000 hour performance with 70% of initial lumen. 5. Fixture shall provide Type II or III distribution in accordance with the Illuminating Engineering Society of North America (IESNA). 6. Fixture must be able to comply with Florida Fish and Wildlife Conservation Commission's Turtle Friendly Lighting guidelines when requested by the City. 7. Warranties. Luminaire: 10 year Full Warranty, LED Lamp: 5 year Full Warranty, Ballast: 5 year Full Warranty C4.4. Brackets and Arms. Brackets, arms, and hardware must be stainless steel, corrosion resistant,and warrantied for twenty (20)years. ITB 2018-036-ND P8 APPENDIX D � 1i ) 1 / I Special Conditions ITB 2018-036-ND For the Purchase of Light Poles, Fixtures, and Bases PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 ITB 2018-036-ND 29 1. TERM OF CONTRACT. This Contract shall remain in effect for a period of three (3) years from date of contract execution by the Mayor and City Clerk. 1.1 Providing the Contractor(s) will agree to maintain the same price, terms and conditions of the current contract, this contract may be renewed at the sole discretion of the City, through its City Manager, for two (2) additional one (1) year terms, if mutually agreed upon by both parties. 1.2 In the event that the contract is held beyond the term herein provided it shall only be from a month-to month basis only and shall not constitute an implied renewal of the contract. Said month-to-month extension shall be upon the same terms of the contract and at the compensation and payment provided herein. 2. PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT. If the bidder is awarded a contract under this bid solicitation, the prices quoted by the bidder on the Bid Form shall remain fixed and firm during the term of this contract; provided, however, that the bidder may offer incentive discounts from this fixed price to the City at any time during the contract term. The City is also interested in receiving bids that include flexible pricing terms that provide the City with maximum options and flexibility as regulatory and marketplace changes take place. 2.1 OPTION TO RENEW WITH PRICE ADJUSTMENT. The contract may be extended at the sole discretion of the City, through its City Manager, for two (2) additional one (1) year terms, if mutually agreed upon by both parties. Prior to completion of each exercised contract term, the City may consider an adjustment to price based on Consumer Price Index increase. Change shall not be more than the percentage increase or decrease in the Consumer Price Index CPI-11 (all urban areas) computed 60 days prior to the anniversary date of the contract. It is the Contractor's responsibility to request any pricing adjustment under this provision. For any adjustment to commence on the first day of any exercised option period, the Contractor's request for adjustment should be submitted 60 days prior to expiration of the then current contract term. The Contractor's adjustment request must clearly substantiate the requested increase. If no adjustment request is received from the Contractor, the City will assume that the Contractor has agreed that the optional term may be exercised without pricing adjustment. Any adjustment request received after the commencement of a new option period may not be considered. The City of Miami Beach reserves the right to accept the renewal adjustment or to allow the contract to terminate and re-advertise for bids, whichever is in the best interest of the City. 3. METHOD OF PAYMENT. Invoices for payment will be submitted upon receipt and acceptance of goods ordered via a purchase order. No down or partial down payments will be made. Invoices will be subject to verification and approval by the Contract Administrator, or his/her designated representative. ITB 2018-036-ND 30 4. SHIPPING TERMS. Prices shall include prepaid freight by the bidder to City premises and shall be F.O.B. Destination. The Contractor shall hold title to the goods until such time as they are delivered and accepted by an authorized City representative. 5. DELIVERY REQUIREMENTS. The Contractor shall enclose a complete packing slip or delivery ticket with any item being delivered in conjunction with this solicitation. The packing slip shall be attached to the shipping carton(s)which contain the items and shall be made available to the City's authorized representative during delivery. The packing slip or delivery ticket shall include, at a minimum, the following information: purchase order number; date of order; a complete listing of items being delivered. 6. WARRANTY/GUARANTEE REQUIREMENTS. In addition to all other warranties that may be supplied by the Contractor, the Contractor shall warrant its products against faulty labor and/or defective material for a minimum period of one (1) year after the date of acceptance of the materials and/or equipment by the City. This warranty requirement shall remain in force for the full one (1)year period; regardless of whether the Contractor is under contract with the City at the time of the defect. Any payment by the City on behalf of the goods received from the Contractor does not constitute a waiver of these warrant provisions. The Contractor shall be responsible for promptly correcting any deficiency, at no cost to the City, within five (5) calendar days after the City notifies the Contractor of such deficiency in writing. If the Contractor fails to honor the warranty and/or fails to replace the defective items within the period specified, the City may, at its discretion, notify the Contractor, in writing, that the Contractor may be debarred as a City bidder/proposer and/or subject to contractual default if the replacements are not completed to the satisfaction of the City within ten (10) calendar days of receipt of the notice. If the Contractor fails to satisfy the warranty within the period specified in the notice, the City may (a) place the Contractor in default of the contract, and/or (b) procure the products from another contractor and charge the Contractor for any additional costs that are incurred by the City for these items, either through a credit memorandum or through invoicing. 7. ROADMAP FOR PURCHASES AWARDED PURSUANT TO POOL OF PREQUALIFIED CONTRACTORS. For the purchase of items not listed within this solicitation the Department may request quotes from vendors authorized to participate in the Pre-Qualified Bidder Pool. Responsive, responsible bidders (awarded or not) are eligible to participate in the Pre-Qualified Bidder Pool, at the discretion of the bidder and as indicated on the Cost Proposal Form at the time of submission. Each quote prepared by the vendor shall include a fixed price and delivery schedule. The award of a specific request for quote to one vendor does not preclude other Pre-Qualified vendors from submitting quotes for other requests. Awarded vendors shall ensure that proper and sufficient staff, equipment, organization, etc. will be provided for this contract to meet the specifications denoted herein at a paramount level. Bidders past performance with the City, if applicable, may be used in the evaluation process in determining recommendation for award. 7.1 For request for quotes with an estimated cost up to the amount specified in City ITS 2018-036-ND 31 Procedure PO16.02, Threshold Category 1 (currently $10,000 or as amended), the Department may select the vendor deemed to be best qualified. 7.2 For request for quotes with an estimated cost between$10,000.01 and$50,000.00, the amount specified in City Procedure PO16.02, Threshold Category 2 (or as amended), the Department shall solicit three quotes. The vendor offering the lowest fixed price shall be awarded the request for quote. The City Manager's approval, along with a justification, is required when the vendor offering the lowest cost is not selected. 7.3 For request for quotes $50,000 or greater, the City Manager's approval is required. City Manager's approval, along with a justification, is also required when the vendor offering the lowest cost is not selected. 7.4 In determining the lowest and best vendor for the project, in addition to price, the following shall be considered: (1) The ability, capacity and skill of the bidder to perform the work. (2) Whether the bidder can perform the work within the time specified, without delay or interference. (3) The quality of performance on previous work. (4) The character, integrity, reputation, judgment, experience and efficiency of the bidder. (5) The previous and existing compliance by the bidder with laws and ordinances relating to the contract. 8. BACK ORDER ALLOWANCES. Subject to approval by City's authorized representative. 9. EQUAL PRODUCT(Group 19 and 21). Items identified by a part number are the only items that will be accepted under this solicitation as these items must match existing equipment and/or systems previously purchased by the City. Equal product may be considered for items not identified by a part number. This specific solicitation requires submission of the following documentation to enable City evaluation of"equal"products: i. The "equal" product shall be equal in quality and standards of performance to the item specified in the solicitation. Where an "or equal" item is offered, two (2) complete sets of product information sheets (such as factory specifications, standard manufacturer information sheets, catalogues, and brochures) must be submitted with the initial offer or within two (2) business days from the City's written request. Failure to submit product information sheets shall be cause for disqualification of the bid. The product information sheets submitted by the offeror must meet the required specifications set forth in this solicitation. ii. Where the standard product literature submitted provides information that does not comply with the specifications, the offeror shall state, in an official letter on corporate letterhead as part of their initial offer, the differences between the item they are specifically offering, and the equipment described by the standard product literature, to substantiate compliance to all of the specifications set forth in this solicitation. In such cases, any offer submitted with standard product literature but without the letter explaining compliance will result in the rejection of the offer for not 88 2018-036-ND 32 meeting the solicitation specifications. THE CITY SHALL BE THE SOLE JUDGE OF EQUALITY, BASED ON THE BEST INTEREST OF THE CITY, AND ITS DECISION IN THIS REGARD SHALL BE FINAL. 10. QUANTITIES. The quantity or amount specified herein are estimated only and not a commitment or guarantee of the amounts required by the City under this Bid. Vendor is not authorized to manufacture, produce, ship or perform unless it has received a release or request for a specific quantity for items/materials specified in the contract ordered pursuant to this bid by an authorized representative of the City. All invoices must be equal to or less than the cost specified in the contract. The City shall not be obligated or liable for any payments in excess of the amounts released or requested pursuant to this bid or for unit prices that exceed those stipulated in the contract. 11. MATERIALS SHALL BE NEW AND WARRANTED AGAINST DEFECTS. The Contractor hereby acknowledges and agrees that all materials, except where recycled content is specifically requested, supplied by the Contractor in conjunction with this solicitation and resultant contract shall be new, warranted for their merchantability, and fit for a particular purpose. In the event any of the materials supplied to the City by the Contractor are found to be defective or do not conform to specifications: (1) the materials may be returned to the Contractor at the Contractor's expense and the contract cancelled or(2) the City may require the Contractor to replace the materials at the Contractor's expense. 12. ADDITIONAL BRANDS MAY BE ADDED. Although this solicitation and resultant contract identifies specific brands to be purchased, it is hereby understood and agreed that additional brands may be added to this contract at the option of the City. Contractor(s) under this contract shall be invited to submit a percentage discount or mark-up off the lowest price stated on the latest manufacturer's price list(s) and/or catalog(s)for these additional brands. If the discount or mark-up is comparable with discounts or mark-ups offered for other brands, and are otherwise considered to be fair and reasonable, then award shall be made to the Contractor(s) offering the best pricing and acceptable product to the City or otherwise serving the best interests of the City. Award of these additional brand(s) shall be confirmed through the issuance of an addendum to the award sheet, These items shall become an integral part of the contract. The incumbent Contractor(s) has/have no exclusive right to provide these additional brand(s). The City may determine to obtain similarly structured pricing inputs from other vendors in response to situations where incumbent Contractors do not provide for fair and reasonable pricing or for other reasons at the City's sole discretion. ITB 2018-036-ND 33 APPENDIX E - ./ Cost Proposal Form ITB 2018-036-ND For the Purchase of Light Poles, Fixtures, and Bases PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 ITB 2018-036-ND 34 APPENDIX E COST PROPOSAL FORM Failure to submit Appendix E, Cost Proposal Form,in its entirety and fully executed by the deadline established for the receipt of proposals will result in proposal being deemed non-responsive and being rejected. Bidder affirms that the prices stated on the cost proposal form below represents the entire cost of the items in full accordance with the requirements of this ITS, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. The Cost Proposal Form (Appendix E) shall be completed mechanically or, if manually, in ink. Cost Proposal Forms (Appendix E) completed in pencil shall be deemed non-responsive. All corrections on the Cost Proposal Form (Appendix E) shall be initialed. It is the intent of the City to pre-qualify vendors as categorized below. Bidders are not required to participate in all categories in order to be considered as part of the pre-qualified pool. Vendors may submit a response for Groups 1 through 22, as applicable. We wish to be Pre-qualified to participate in future pricin• competition for the followin• •roups. BRAND YES NO BRAND YES NO AKRON FOUNDRY COMPANY MEAN WELL ARCLUCE NSI INDUSTRIES BROOKS PRODUCTS P 8 K EATON PHILIPS ADVANCE FLAGPOLES,INC. PHILIPS GARDCO GE PHILIPS HADCO • HAPCO - PHOENIX HOLOPHANE PRECAST SPECIALTIES HUBBELL LIGHTING SELUX HUBBELL POWER SYSTEMS,INC. STRESSCRETE INVENTRONICS SYLVANIA KIM LIGHTING U.S.PRECAST KING LUMINAIRE UNIQUE SOLUTIONS LITHONIA LIGHTING VALMONT LOUIS POULSEN VAN TEAL MAINSTREET LIGHTING GROUP 1 MANUFACTURER:AKRON FOUNDRY COMPANY Annual Estimated Total Item Description Part N Quantity U I M Unit Cost (Quantity X Unit Cost) Transformer Base, Breakawa TB1-17 20 Each $ $ Transformer Base, 2 Breakawa TB1-20 20 Each $ $ Transformer Base, 3 Breakawa TB3-17 20 Each $ $ Door for Transformer 4 Base,Breakawa TB1-17 20 Each $ $ Door for Transformer 5 Base,Breakawa TB1-20 20 Each $ $ ITB 2018-036-ND 35 Door for Transformer 6 Base,Breakawa TB3-17 20 Each $ $ TOTAL $ GROUP 2 MANUFACTURER:ARCLUCE Annual Estimated Total Item Description Part# Quantity U/M Unit Cost (Quantity X Unit Cost) Uplight,Round Trim Flush with Ground,LED 15w 3000K 120V 60Hz, INGROUND260 04G7223US-30A 12 Each $ $ TOTAL GROUP 4 MANUFACTURER:EATON Annual Estimated Total Item Description Part# Quantity U I M Unit Cost touwwty_x_umt cost) eHolder,1#812#10 Wire, Fuse M BUS HES-AA 600 Each $ $ Holder,1-#811-#6 Wire, 2 Fuse HEB-AB 600 Each $ $ Holder, 1-#811-#2 Wire, 3 Fuse HEB-AD 600 Each $ $ TOTAL GROUP 5 MANUFACTURER:FLAGPOLES,INC. Annual Estimated Total Item Description Part# Quantity U I M Unit Cost (Quantity X Unit Cost) Pole,25',Single 6 Ft. Arm Round Tapered Aluminum FPSLS74258-1-6 12 Each $ $ 2 Pole,25'Double Arm FPSLS84525C-2-8 12 Each $ $ TOTAL $ GROUP 6 MANUFACTURER: GE Annual Estimated Total Item Description Part# Quantity U I M Unit Cost (Quantity X Unit Usti Fixture, LED Cobrahead 185W 120-277V Gra ERL2016A340AGRAY 30 Each $ $ Fixture, LED Cobrahead 2 480v Gra ERL2516A340EGRAY 30 Each $ $ TOTAL $ 313 2018-036-ND 36 GROUP 7 MANUFACTURER: NOLOPHANE Annual Total Estimated (Quantity x Unit Cost Item Description Part# Quantity !IM Unit Cost GranVille II LED 2: Granville®', II LED2,LED Performance Package 50,3000 Series CCT, Auto-Sensing Voltage (347-480). Modern Style—Swing Open Design,Black, Asymmetric Type Ill, No Trim,Painted Cast Aluminum Standard, Black,Black Full Cover, House Side Shield,Solid 180 GVD2P5030KAHMBK3NSBKF 1 Degree GVDHSSI8 24 Each $ $ GranVille II LED 2: Granville®', II LED2, LED Performance Package 50,5000 Series CCT, Auto-Sensing Voltage (347-480),Modern Style—Swing Open Design,Black, Asymmetric Type III, No Trim, Painted Cast Aluminum Standard, Black,Black Full Cover,House Side Shield, Solid 180 GVD2P5050KAHMBK3NSBKF 2 Degree GVDH5518 24 Each $ $ GranVille II LED 2: Granville®II LED2,LED Performance Package 50,3000 Series CCT, Auto-Sensing Voltage (120-277),Modern Style—Swing Open Design,Black, Asymmetric Type III, No Trim,Painted Cast Aluminum Standard, Black,Black Full Cover,House Side Shield, Solid 180 GVD2P5030KASMBK3NSBKF 3 Degree GVD1-15S18 24 Each $ $ ITB 2018-036-ND 37 GranVille II LED 2: Granville8#174;II LED2,LED Performance Package 50,5000 Series CCT, Auto-Sensing Voltage (120-277),Modern Style—Swing Open Design, Black, Asymmetric Type III, No Trim,Painted Cast Aluminum Standard, Black,Black Full Cover,House Side Shield, Solid 180 GVD2P5050KASMBK3NSBKF 4 Degree GVDHSS18 24 Each $ $ Type III Acorn 5 Refractor—No Finial GV3N 48 Each $ $ Type III Glass 6 Refractor 3313 6 Each $ $ TOTAL $ GROUPS MANUFACTURER: HUBBELL LIGHTING Annual Estimated Total Item Description Part# Quantity U Unit Cost (Quantityx_uctcost) eFixture, 1,000 Watt Flood w/4024C Steel Sliofitter MVL-1000H168-L 6 Each $ $ TOTAL $ GROUP 9 MANUFACTURER: HUBBELL POWER SYSTEMS INC. Annual Estimated Total Item Description Part it Quantity U I M Unit Cost {Quantity X Unit cost) Pull Box,314"Poly St. 1 Wall,Electrical 8 Sewer WB04-1015-H-20 24 Each $ $ Pull Box, 1 Bolt Down, 2 Pol mer 11"X18" W320-1118-12 24 Each $ $ Pull Box Cover,l"Bolt 3 Down,Solid"Electric" WC20-1118-20 24 Each $ $ Cover,3/4"Pull Box, 10" 4 X 15""Electric" WC20-1015-02 24 Each $ $ Pull Box, No Cover 13"X 5 24"X 12"Electrical PG13248Al2 100 Each $ $ Pull Box, 17"X30"X 18" 6 With Cover Quazite PG1730BA18 24 Each $ $ TOTAL $ ITB 2018-036-ND 38 GROUP 10 MANUFACTURER: INVENTRONICS Annual Estimated Total Item Description Part# Quantity U/M Unit Cost touantity X unit Cost) Driver,LED 36W 100- 277 VAC 50/60HZ 10- EUC-04S140PS 25VDC 1.40A 36 Each $ $ Driver,LED 40W 100- 240/277 VAC 50/60HZ 2 28-56VCD EUC-0425070D5 36 Each $ $ TOTAL GROUP 11 MANUFACTURER: KIM LIGHTING Annual Estimated Total Item Description Part# Quantity U I M Unit Cost (auantity x Unit Cost) Pole,3"O.D.Stanchion Mount Finish:Dark Bronze SM18/DB 0 Each $ $ Fixture.Micro Flood 2 100W 1120V Versace EL215GR 3 Each $ $ Fixture, Aluminum PAR 3 38 Kim EL740GR 12 Each $ $ Fixture,Knuckle Surface 4 Mount For Kim EL740GR J27NGR 12 Each $ $ Fixture, 10 WT,277V Uplight Finish:Dark 5 Bronze EL218S3/8L3KUV Each $ $ Fixture,Kim Vandal Resistant Round Bollard 6 Licht Gra VRB3 12 Each $ $ Lens,Clear Acrylic Kim 7 8"Bollard 630-8RL-CLEAR 12 Each $ $ TOTAL $ GROUP 12 MANUFACTURER: KING LUMINAIRE Annual Total Estimated (Quantity X Unit Cost Item Description Part# Quantity U I M Unit Cost Arm,Hardware K205-EGS 6 Each $ $ Fixture,LED 3000K K205-4SG-Ill- 480V Mogul King Tear 100(SSL)7030-480- 3 Droc KPL10-3000K-BX-TX 6 Each $ $ 5 Assembl Plumbizer K205-EGS 12 Each $ $ Globe,Replacement 6 "Globe Onl " K118-LAR-II 6 Each $ $ Globe,With Gold Ring 7 And Finial#1 K118-LAR-II-GR 6 Each $ $ Globe,Gold Finial Only 8 #1 K118-LAR-II-F 6 Each $ $ TOTAL $ ITB 2018-036-ND 39 GROUP 13 MANUFACTURER:LITHONIA LIGHTING Annual Total Estimated (Quantity X unit Cost Item Description Part# Quantity U I M Unit Cost Lens,Lithonia Reslacement RK1-VR4CPL 6 Each $ $ Fixture,Wet Location 2 Fluorescent 4 Foot Lams XWL232 MV 6 Each $ $ TOTAL GROUP 14 MANUFACTURER: LOUIS POULSEN Annual Estimated Total Item Description Part# Quantity U I M Unit Cost louamay x-umt-Cost) Fixture Louis Poulsen ALB-MAX-PT/82W LED/4000K/120- 277V/60HZ/WHT/ NOT APPLICABLE/T- 1 RSA-4.51N/DIM 0-10V 10000108752 20 Each $ $ Fixture Louis Poulsen ALB-MAX-PT/82W LED/4000K/120- 277V/60HZ I GREY/ NOT APPLICABLE/T- 2 RSA-4.5 IN/DIM 0-10V 10000108338 20 Each $ $ Pole RSA-4.5/12 FT/ 3 WHT 7035001 20 Each $ $ Pole RSA-4.5/12 FT/ 4 GREY 7035003 12 Each $ $ Pole RSA-4.5/12 FT/ 5 BLK 7035002 12 Each $ $ Top Shade,ALB Maxi, 6 Color:White 5747291258 12 Each $ $ Top Shade,ALB Maxi, 7 Color:Grey 5747291106 12 Each $ $ Lens,Clear,ALB Maxi, 8 Louis Poulsen Fixture 5747291232 12 Each $ $ Pole, Base Cover Louis 9 Poulsen White 1470023W-11 12 Each $ $ Pole, Base Cover Louis 10 Poulsen Grey 14702670Y1 12 Each $ $ Pole,Base Cover Louis 11 Poulsen Black 10000090581 12 Each $ $ Cover,Hand Hole RSA 12 4.5"-12"Color White 224758 12 Each $ $ Cover,Hand Hole RSA 13 4.5"-12"Color:Grey 224758 12 Each $ $ Cover,Hand Hole RSA 14 4.5"-12"Color:Black 10000134973 12 Each $ $ Top Shade,ALB Mini, 15 Color:White 5747291106 12 Each $ $ ITB 2018-036-ND 40 Pole RSA-4.5/14 FT/ 16 WHT 7035024 24 Each $ $ ALB-MAX-PT 182W LED/3000K/120- 277VI60HZ/WHT/ NOT APPLICABLE/T- 17 RSA-4.5 IN/DIM 0-10V 10000108750 30 Each $ $ ALB-MAX-PT/82W LED/3000K1120- 277V/60HZ/GREY I NOT APPLICABLE/T- 18 RSA-4.5 IN/DIM 0-10V 10000108747 30 Each $ _ $ Transition to pole 19 T-RSA-4.51N White 10000131856 30 Each $ $ Transition to pole 20 T-RSA-4.51N Gre 10000131854 30 Each $ $ GROUP 15 MANUFACTURER:MAINSTREET LIGHTING Annual Estimated Total Item Description Part# Quantity U I M Unit Cost (Quantity x unit Cost) Pole, 11'9"Black Fiberglass,Mainstreet 4 Bolt FF1803 4-BOLT 48 Each $ $ TOTAL GROUP 16 MANUFACTURER: MEAN WELL Annual Estimated Total Item Description Part# Quantity U/M Unit Cost (Quantity x-unu_cost) Driver,200-480 VAC HVG-100-20-B 36 Each $ $ Driver,Bollard LED,30V, 2 40.2 W HLG-40H-30-A 36 Each $ $ TOTAL GROUP 17 MANUFACTURER: NSI INDUSTRIES Annual Estimated Total Item Description Part# Quantity U/M Unit Cost (Quantity.xunit-cosy IMETTIM ESGTS-2 Each $ $ TOTAL GROUP 19 MANUFACTURER:PHILIPS ADVANCE Annual Estimated Total Item Description Part# Quantity U I M Unit Cost (Quantity x Unit cast) 1 70W HPS Ballasts 60 Each $ $ ITB 2018-036-ND 41 2 100W HPS Ballasts 60 Each $ $ 3 150W HPS Ballasts 60 Each $ $ 4 400W HPS Ballasts 60 Each $ $ 70W Metal Halide 5 Ballasts 60 Each $ $ 100W Metal Halide 6 Ballasts 60 Each $ $ 150W Metal Halide 7 Ballasts 60 Each $ $ 250W Metal Halide 8 Ballasts 60 Each $ $ 400W Metal Halide 9 Ballasts 60 Each $ $ 1000W Metal Halide 10 Ballasts 60 Each $ $ Driver,LED 120-280V 11 60-150W LEDINTA700C140F30 60 Each $ $ Driver,LED 347-480V 12 60-150W XH150C053V280CNF 60 Each $ $ TOTAL GROUP 20 MANUFACTURER:STRESSCRETE Annual Estimated Total Item Description Part# Quantity U I M Unit Cost (Quantity)(Unit_cost) Pole,22'Patterned Concrete, Color:Midnight Lace, Poll, Flush Basedate KCH22-G-T-S10-GFI-FBP 6 Each $ $ Pole,22'Patterned Concrete, Color:Midnight Lace, 2 Poli,Direct Buded KCH22-G-T-5117-GFI-DB 6 Each $ $ Arm,King Decorative 2 Light For Star 3 Island KA63-T-2-BLK 6 Each $ $ Arm,Black 6'CNV Decorative Scroll For 4 Tear Dro• KA30-T-1-6 6 Each $ $ TOTAL $ GROUP 21 MANUFACTURER:SYLVANIA Annual Estimated Total Item Description Part# Quantity U I M Unit Cost 'Quantity X umt Cost) 50w Metal Halide Lames 400 Each $ $ 2 70w Metal Halide Lames 400 Each $ $ © 100w Metal Halide Lames 400 Each $ $ 150w Metal Halide 4 Lames 400 Each $ $ ITB 2018-036-ND 42 175w Metal Halide 5 Lamps 400 Each $ $ 250w Metal Halide 6 Lamps 400 Each $ $ 400w Metal Halide 7 Lamps 400 Each $ $ 1000w Metal Halide 8 Lamps 400 Each $ $ _ 9 50w HPS Lamps 400 Each $ $ 10 70w HPS Lamps 400 Each $ $ 11 100w HPS Lamps 400 Each $ $ 12 175w HPS Lamps 400 Each $ $ 13 250w HPS Lamps 400 Each $ $ 14 400w HPS Lamss 400 Each $ $ TOTAL $ GROUP 22 MANUFACTURER:VALMONT Annual Estimated Total Item Description Part ft Quantity U I M Unit Cost (Quantity X Unit Cost) Pole, 13'8"3 Bolt Round R130830506T3-D1-PD- Ssun Aluminum Valmont DBL-335 12 Each $ $ TOTAL Bidders Affirmation Company: Authorized Representative: Address: Telephone: Email: Authorized Representative's Signature: 178 2018-036-ND 43 APPENDIX F Insurance Requirements ITB 2018-036-ND For the Purchase of Light Poles, Fixtures, and Bases PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 ITB 2018-036-ND 44 MIAMI BEACH INSURANCE REQUIREMENTS This document sets forth the minimum levels of insurance that the contractor is required to maintain throughout the term of the contract and any renewal periods. XXX 1. Workers'Compensation and Employer's Liability per the Statutory limits of the state of Florida. XXX 2. Comprehensive General Liability (occurrence form), limits of liability $ 1,000,000.00 per occurrence for bodily injury property damage to include Premises/ Operations; Products, Completed Operations and Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement exactly as written in "insurance requirements"of specifications). XXX 3. Automobile Liability-$1,000,000 each occurrence-owned/non-owned/hired automobiles included. 4. Excess Liability-$ .00 per occurrence to follow the primary coverages. XXX 5. The City must be named as and additional insured on the liability policies; and it must be stated on the certificate. 6. Other Insurance as indicated: Builders Risk completed value $ .00 Liquor Liability $ .00 _ Fire Legal Liability $ .00 Protection and Indemnity $ .00 Employee Dishonesty Bond $ .00 Other $ .00 XXX 7. Thirty(30)days written cancellation notice required. XXX 8. Best's guide rating B+:VI or better, latest edition. XXX 9. The certificate must state the proposal number and title The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable Statutes. ITB 2018-036-ND 45 ATTACHMENT C CONSULTANTS RESPONSE TO THE (ITB) Detail by Entity Name Page 1 of 3 19.org , ee".z. Department of Slate r Division or corporations / Search Records I Detail By Document Number/ Detail by Entity Name Florida Profit Corporation SOUTH DADE ELECTRICAL SUPPLY, INC. Filing Information Document Number 300280 FEIIEIN Number 59-1109106 Date Filed 12/28/1965 State FL Status ACTIVE Principal Address 13100 S.W 87TH AVENUE MIAMI, FL 33176 Mailing Address POST OFFICE BOX 560965 MIAMI, FL 33256 Changed:04/18/2007 Registered Agent Name&Address ELLIOTT, DONALD C 13627 DEERING BAY DRIVE UNIT 704 CORAL GABLES, FL 33158 Name Changed 04/04/2005 Address Changed:04/18/2014 Officer/Director Detail Name&Address Title CEOD ELLIOTT, DONALD C 13627 DEERING BAY DRIVE#704 CORAL GABLES, FL 33158 Title VD ELLIOTT, MARINA http://search.sunbiz.org/Inquiry/eorporationsearch/SearchResultDetail?inq... 10/17/2018 Detail by Entity Name Page 2 of 3 3880 S 38 LOOP OCALA, FL 34480 Title S,VP ODETTE,ANNETTE M 9854 S.W. 138 STREET MIAMI, FL 33176 Title V ELLIOTT, DONALD CJR. P. O. BOX 563103 MIAMI, FL 33256 Annual Reports Report Year Filed Date 2016 04/12/2016 2017 04/04/2017 2018 04/09/2018 Document Images 04/0912018—ANNUAL REPORT View image in PDF formai 34/04/2017 ANNUAL REPORT View image in POF formal 04/12/2016—ANNUAL REPORT View image in PDF formal O 4113/2015—ANNUAL REPORT View image in PDF format 04/19/2014—ANNUAL REPORT View Image in PDF formal O 4/15/2013—ANNUAL REPORT View image in PDF format 02/0812013—ANNUAL REPORT View image in PDF format 04/04/2011—ANNUAL REPORT View image In PDF format 02/092010—ANNUAL REPORT View image in POE format 03/23/2009—ANNUAL REPORT View image in POP format 04)292008—ANNUAL REPORT View Image in POE format 04)182007—ANNUAL REPORT View image in POE format 04/03/2046--ANNUAL REPORT View Image in PDF format 04104/2005--ANNUAL REPORT View image in PDF formal 1 04127/2004—ANNUAL REPORT View image in PDF format 05/05/2003 ANNUAL REPORT View image in PDF formal 10/09/2002—REINSTATEMENT View image in PDF formal 05101)2002—ANNUAL REPORT View image in PDF Formal 04/19/2001—ANNUAL REPORT View image in PDF formal 03/09/2000—ANNUAL REPORT View image in PDF format 09103/1999—ANNUAL REPORT View image in PDF format 05/11/1998—ANNUAL REPORT View image in POF format 05/14/1997—ANNUAL REPORT View image in POF format 05101/1996—ANNUAL REPORT View image in POF format New image in PL-'orme: http://search.sunbiz.org/Inquiry/corporationsearch/SearchResultDetail?inq... 10/17/2018 Detail by Entity Name Page 3 of 3 http://search.sunbiz.org/Inquiry/corporationsearch/SearchResultDetail?inq... 10/17/2018 APPENDIX A Proposal Certification , Questionnaire & Requirements Affidavit ITB 2018-036-ND For the Purchase of Light Poles, Fixtures, and Bases PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 ITB 2018-036-ND 16 SdicWticn No: SWilato Tea 2018-036-ND For the Purchase of Light Poles,Fixtures,and Bases Proodomnl Cando Td: Email: • Natalia Delgado 305-673-7000 x6263 nataliadelgado@miamibeachf.gov PROPOSAL CERTIFICATION,QUESTIONNAIRE&REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposers of certain solicitation and contractual requirements,and to collect necessary information from Proposers in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1. General Proposer Information. FIRM NAME $ fr.TN Z)ACM QV—C-132-LN\ 59L<', = NO.OF YEARS IN BUSINESS: fld.CP YEAS IN BUSINESS LOCALLY NO.OFE YES. 5� pnns 5 OTHER NAME(S)PROPOSER HAS OPE TED UNDER IN THE LAST IO YEARS: ri/A FIRM PRIMARY ADDRESS HEADOUMTERS I Il On 5 Lo 8'7 A4 E CITY: M..,fa M' STATE: ZIP CODE'. Ftan7an 33117(0 TELEPHONE NO.: 3Ji• '1.b8- 9131 TOLL FREE NO.: FAX NO.: 305- 151- fl5L FIRM LOCAL ADDRESS: I ;10b SLJ gl111 Aro . CITY: tl-,N n.t STALE: 2pCOCE: 333114 PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: 0 l GArnt.L. ACCOUNT REP TELEPHONE NO.: .30� )-Ti fP"]I 'N 1 ACCOUNT REP TOLL FREE NO.: S,AMC ACCOUNT REP EMAIL: b,11 Ot SOtin N—Dna(, FEDERAL TAX IDENTIFCATIGN NO.: yC1. 1109 10 (o The City reserves the right to seek additional information from Proposer or other source(s),including but not limited to:any firm or principal infonnatlon,applicable licensure,resumes of relevant individuals,client information,financial information,or any information the City deems necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements. ITB 2018-036-ND 17 1. Veteran Owned Business.Is Pro ser claimin a vet owned business status? YES NO SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-armed business or a servicedisabled veteran owned business by the State of Florida or United States federal government as required pursuant to ordinance 20113748. 2. Financial Capacity. When requested by the City, each Proposer shal arrange for Dun & Bradstreet to submit a Supplier Qualification Report(SOR)directly to the Procurement Contact named herein.No proposal wsl be considered without receipt,by the City, of the SQR directly from Dun & Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the Proposer.The Proposer shall request the SQR report from D&B at: https:llsupplierportal.dnb.comhvebapplwdstoreslservleuSupplierPortal?storeld=11696 Proposers are responsible for the accuracy of the intonation contained In its SQR.It Is highly recommended that each Proposer review the information contained In its SQR for accuracy prior to submittal to the City and as early as possible In the solicitation process. For assistance with any portion of the SQR submittal process,contact Dun& Bradstreet at 800-424-2495. SUBMITTAL REQUIREMENT: Proposer shall request that Dun& Bradstreet submit its Supplier Qualifier Repod directly to the City,with bid or within three(3)days of request. 3. Conflict Of Interest.All Proposers must disclose.in their Proposal,the name(s)of any officer,director,agent,or immediate family member(spouse, parent, siding, and child)who is also an arployee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns,eller directly or indirectly,an interest of ten (10%)percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT:Proposers must disclose the name(s)of any officer.director,agent,or immediate family member (spouse,parent sibling,and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of any City employee who owns,either directly or indirectly,an interest of ten(10%)percent or more in the Proposer entity or any of its affiliates. 4. References&Past Performance.Proposer shall submit at least three(3)references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted, the fdlowing information is required: 1) Firm Name. 2) Contact Individual Name&Title.3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided. 5. Suspension,Debarment or Contract Cancellation.Ha Proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to -Performance by an sector agency? - YES NO SUBMITTAL REQUIREMENT:If answer to above is'YES,Proposer shall submit a statement detailing the reasons that led to ac6on(s). 6. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2487 through 2-490 of the City Code. Proposers shall be adely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and all sanctions, as prescribed therein,including disqualification of their Proposals,in the event of such non-compliance. SUBMITTAL REQUIREMENT:Submit the names of all individuals or entities(inching your sub-consultants)with a conhollkig financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each Individual or entity has contributed to the campaign either drecty or indirectly,of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 7. Code of Business Ethics.Pursuant to City Resolution No.2000-23879,each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics ('Code') and submit that Code to the Procurement Department with its praposaVresponse or within five(5)days upon receipt of request The Code shag,ata minimum,require the Proposer,to comply with off applicable governmental rules and regulations inducing, among others, the conflict of interest, lobbying and ethics ITB 2018-036-ND I8 provision of the City of Miami Beach and Miami Dade Canty. SUBMITTAL REQUIREMENT: Proposer shall submit ram's Code of Business Ethics. In lieu of submitting Code of Business Ethics,Proposer may submit a statement indicating that it wil adopt,as required in the ordnance,the City of tiami Beach Code of Ethics,available at htlolhvaw.miamibeachfl.oov/dNhallorocuremenUomcurement-related-ordinanceand-Procedures! 8. , .. ..... ...: .: :.... ... :: :..:...: .:.. :: :... ... 1. E"^^Ave-J^au^q 1, 2n15, vrvverr-empl^yees must bo paid 'ivng-v''ge rani-ef-ae-^s^Pan$11.82-per hw•vith benefits': :. benefits, benefits sameSnapastielar-yeas) avalableal htlo./Arw t miamibeachfl.gw/ciN haforaarementdrocurement-relatederdnanceand-oroceduresl 9. Equal Benefits for Employees with Spouses and Employees with Domestic Partners.Wei awarding cumpebUvely solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calender work weeks,the Equal Benefits for Domestic Partners Ordnance 2005-3494 requires certain contractors doing business with the City of Miami Beach,who are awarded a contract pursuant to competitive proposals.to provide'Equal Benefits'to their employees with domestic partners, as they provide to employees with spouses. The Ordnance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach,Florida;and the Contractors employees located n the United States,but outside of the City of Miami Beach limits.vitro are directly performing work on the contract within the City of Miami Beach. A. Does your company provide or offer 7sis to any benefits to employees with spouses or to spouses of employees? YES NO B. Does your company provide or offer access to any benefits toe oyees with(same or opposite sex)domestic partners'or to domestic partners of employees? YES NO C. Please check all benefits that apply to your answers above and list in the 'other section any additional benefits not already specified.Note:some benefits are provided to employees because they have a spouse or domestic partner,such as bereavement leave;other benefits are provided directly to the spouse or domestic panto,such as medical insurance. BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit Spous9 Leave Domestic Partners Sick ed Health V Family Medical Leave ./l Bereavement Leave V ITB 2018-036-ND 19 If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage)you may be eligible for Reasonable Measures co mpiarce.To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Appicatin (attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City Manager,or his designee.Approval is not guaranteed and the City Managers decision is final. Further information on the Equal Benefits requirement is available at htto/Nn w.miamibeache.govldty-halllprocuremenUlxocuremenl-related-ordinance-and- praeduresl 10. Public Entity Crimes.Section 287.133(2)(a),Florida Statutes,as currently enacted oras amended from time to time,states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a pubic entity crime may not submit a proposal, proposal, or reply on a contract to provide any goods or services to a pubic entity; may not submit a proposal, proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit proposals,proposals,or replies on leases of real property to a public entity;may not be awarded or perform wok as a contractor, supplier,subcontractor,or consultant under a contract with any public entity;and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT: No additional submittal is required.By virtue of executing this affidavit document,Proposer agrees with the requirements of Section 287.133,Florida Statutes,and certifies it has not been placed on convicted vendor list. 11. Non-Discrimination.Pursuant to City Ordinance No.2016-3990,the City shall not enter into a contract with a business unless the business represents that it does not and will not engage in a boycott as defined in Section 2-375(a)of the City Code,including the blacklisting,divesting from,or otherwise refusing to deal with a person or entity when such action is based on race,color.national origin,religion,sex,intersexuality,gender identity,sexual orientation,marital or familial status,age or dsability. SUBMITTAL REQUIREMENT:No additional submittal is required.By virtue of executing this affidavit document,Proposer agrees it is and shall remain in full compliance with Section 2-375 of the City of Miami Beach City Code. 12. Moratorium on Travel to and the Purchase of Goode or Services from North Carolina and Mississippi. Pursuant to Resolution 2016-29375, the City of Miami Beach, Florida, prohibits official City travel to the states of North Carolina aid Mississippi,as well as the purchase of goods or services sourced in North Carolina and Mississippi. Proposer shall agree that no travel shall occur on behalf of the City to North Carolina or Mississippi,nor shall any product or services it provides to the City be sourced from these states. SUBMITTAL REQUIREMENT:No additional submittal is required.By virtue of executing this affidavit document Proposer agrees it is and shall remain in full compliance with Resolution 2016-29375. 13. Fair Chance Requirement.Pursuant to Section 2-376 of the City Code,the City shall not enter into any contract resulting from a competitive solicitation, unless the proposer certifies in writing that the business has adopted and employs written policies, practices,and standards that are consistent with the C'dy's Fair Chance Ordinance,set forth in Article V of Chapter 62 of the City Code (Fair Chance Ordinance-), and which, among other things, (i)prohibits City contractors, as an employer,from inquiring about an applicant's criminal history until the applicant is given a conditional offer of employment; (ii) prohibits adveisng of employment positions with a statement that an individual with a criminal record may not apply for the position,and(ii)prohibits plating a statement on an employment application that a person with a criminal record may not apply for the position. SUBMITTAL REQUIREMENT: No additional submittal is required at this time. By virtue of executing this affidavit, Proposer certifies that it has adopted policies,practices and standards consistent with the City's Fair Chance Ordinance. Proposer agrees to provide the City with supporting documentation evidencing its compliance upon request. Proposer fuller agrees that any breach of the representations made herein shall constitute a material breach of contract, and shall entitle the City to the immediate termination for cause of the agreement,in addition to any damages that may be avaiable at law and in equity. 14. Acknowledgement of Addendum. Atter issuance of solicitation,the City may release one or more addendum to the solicitation which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurdiase.com. However, Proposers are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation.This Acknowledgement of Addendum section certifies that the Proposer has received all addenda released by the City pursuant to this solicitation.Failure to obtain and acknowledge receipt of all addenda may result in proposal disqualification. ITB 2018-036-ND 20 Inba to Confirm hal to Confirm Inifisl to Cmhm Pelt Receipt Receipt (t. ' Addendum 1 Addendum 8 Addendum 11 (i(.11 Addendum 2 Addendum 7 Addendum 12 3cz. Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required.submit under separate cover. The remainder of this pane was left intentionally blank. ITB 2018-036-ND 21 The solicitation referenced herein is being furnished to the recipient by the City of Miami Beads(the'City)for the recipient's convenience. My action taken by the City in response to Proposals made pursuant to this solicitation,or in making any award,or in failing or refusing to make any award pursuant to such Proposals,or in cancelling awards,or in withdrawing or cancelling this solicitation.either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion,the City may withdraw the solicitation either before or after receiving proposals,may accept or reject proposals,and may accept proposals which deviate from the solicitation,as it deems appropriate and in its best interest In its sale discretion,the City may determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation. Following submission of a Bid or Proposal, the applicant agrees to deliver such further details,nfarmation and assurances, including financial and disclosure data, relating to the Proposal and the applicant including, without limitation, the applicant's athletes, officers, directors,shareholders,partners and employees,as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposers.II is the responsibity of the recipient to assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any information in this solcitation. My reiance on these contents,or on any permitted communications with City officials,shal be at the recipients own risk.Proposers should rely exclusively on their own investigations,interpretations,and anatyses.The solicitation is beteg provided by the City without any warranty or representation,express or implied,as toils content,its accuracy,or its completeness.No warranty or representation is made by the City or its agents that any Proposal conforming to these requirements will be selected for consideration,negotiation.or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer,is totally relying on this Disclosure and Disclaimer,and agrees to be bound by the terms hereof.My Proposals submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal. This solicitation is made subject to correction of errors,omissions,or withdrawal from the market without notice.Information is for guidance only,and does not constitute SI or any part of an agreement The City and all Proposers will be bound only as, if and when a Proposal (or Proposals),as same may be modified, and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties.My response to this solicitation may be accepted or rejected by the(Sty for any reason,or for no reason,without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law,and all Proposals and supporting documents shall be subject to disclosure as required by such law. All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes,until the date and time selected for opening the responses.At that lime,an documents received by the City shall became public records. Proposers are expected to make SI&closures and declarations as requested in this solicitation.By submission of a Proposal,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Proposal,and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies hat the information contained in the Proposal is true, accurate and complete, to the best of its knowledge. information,and belief Notwithstanding Me foregoing or anything contained in the solicitation,al Proposers agree that in the event of a final unappesable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation,or any response thereto,or any action or inaction by the City with respect thereto,such liability shall be smiled to$10,000.00 as agreed-upon and iquidated damages.The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no lability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation,it is understood that the provisions of this Disclosure and Disclaimer shall always govern.The solicitation and any&pules arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. ITB 2018-036-ND 22 PROPOSER CERTIFICATION I hereby certify that: I, as an authorized agent of the Proposer, am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation,all attachments,exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; Proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation,and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed,or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any other proposal; Proposer acknowledges that all information contained herein is part of the public domain as defined by the Slate of Florida Sunshine and Public Records Laws;all responses,data and information contained in this proposal, inclusive of the Prorosal Certification,Questionnaire and Re,uirements Affidavit are true and accurate. Name of Proposers Authorized Repesenia ve: ire or Prop:saes Aualonsd Repessteas. a u GnI N I—y— Sn IC 3 Signature of Proposefs Authorized Repesenrefro: Dale: bic ht t ) Si Y770 l 8 State of p— ) On this 14 day f 20W.,personally appeared before me *to COM*of Moon, I\IP ) stated that (s) is the of mount [}„'riccc a corporation, and that the instrument was signed in behalf of the said corporation by authority of its board of err tortnd acknowledged said instrument to be its voluntary act and deed.Before ;: I4 Notary Pudic for the of My Commission Expires: o--3___ Iv_ rig: a VInGMIAP S!,!n L'ds� MY CCte1 . 2GO6aa I i:y 0 F'I o If Po19 I a�arh ,w&uwe.a.,,. ITB 2018-036-ND 23 APPENDIX C Minimum Requirements & Specifications ITB 2018-036-ND For the Purchase of Light Poles, Fixtures, and Bases PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 ITB 2018-036-ND 26 Cl. Minimum Eligibility Requirements. The Minimum Eligibility Requirements for this solicitation are listed below. Bidder shall submit the required submittal(s)documenting compliance with each minimum requirement. Proposers that fail to include the required submittals with its bid or fail to comply with minimum requirements shall be deemed non-responsive and shall not have its bid considered. 1, Bidder(defined as the Firm) shall be the manufacturer or authorized by the manufacturer to sell the proposed brand of equipment. Required Submittals: Bidder shall submit proof that it is either the manufacturer of the proposed equipment or authorized by the manufacturer to sell the proposed brand. C2.Statement of Work Required. Successful bidder(s)will be required to provide and deliver various light poles, fixtures, bases and other related lighting and electrical parts and supplies to the City of Miami Beach. These light poles, fixtures, bases and related items are to be utilized in the installation, maintenance, and repairs of the City's lighting infrastructure. It shall be the responsibility of the contractor to supply all necessary tools, equipment and transportation necessary to deliver the parts as requested. Materials and equipment provided shall be new, and of a suitable type and grade for the purpose. All material, workmanship, and equipment shall be subject to inspection and approval by the City. C3. Required Brands. The brands listed below are the brands most utilized by the City. Bidders may submit bids for one or more brands.Bidders are not required to submit bids for all brands. Akron Foundry Kim Lighting Phoenix Arcluce King Luminaire Precast Brooks Products Lithonia Lighting Selux Eaton Louis Poulsen Stresscrete Flagpoles, Inc. Mainstreet Lighting Sylvania GE Mean Well U.S. Precast Hapco NSi Industries Unique Solutions Holophane P&K Valmont Hubbell Lighting Philips Advance Van Teal Hubbell Power Systems, Inc. Phillips Gardco Inventronics Philips Hadco C4.Specifications C4.1.Product Standards C4.1.1 Hazard Communication Standard: Successful bidder shall comply with the Hazard Communication Standard (HCS)(29 CFR 1910.1200). This standard requires that the chemical manufacturer, distributor, or importer provide Safety Data Sheets (SDSs) (formedy MSDSs or Material Safety Data Sheets)for each hazardous chemical. C4.1.2 All materials shall meet the requirements of the latest editions of the following 88 2018-036-ND 27 publications: 1. The Florida Department of Transportation "Standard Specifications for Road and Bridge Construction", and its supplements; 2. The Florida Department of Transportation "Roadway and Traffic Design Standards"; 3.The Florida Building Code,latest edition at time of bid; and 4.ASCE/SEI Wnd loading ASCE 7-10 C4.2. Light Poles. The successful bidder(s)shall supply steel, aluminum, fiber glass,or concrete fight poles with the follovring specifications: 1. Capability to use Light Emitting Diode(LED)light source 2. Steel light poles must be recyclable 3. Light poles must be able to retrofit Photovoltaic Lighting Systems C4.3. Fixtures. C4.3.1 Luminaire,LED Lamp. The successful bidder(s)shall supply LED light fixtures or fixtures with LED components when requested by the City. 1. Luminaire housing shall be corrosion resistant. 2. The luminaire shall be 30W min. mounted at 22.5 feet from finished grade. 3. The lamp shall provide the following minimum foot-candle (k) illuminations: 1) 1.0 fc directly below the fixture,2)0.70 fc at 22.5 feet bngitudinal to the fixture,3) 0.5 k at 45 feet longitudinal to the fixture, and 4) 0.3 fc at 22.5 feet transverse to the fixture. 4. LED lamp shall provide a minimum of 100,000 hour performance with 70% of initial lumen. 5. Fixture shall provide Type II or Ill distribution in accordance with the Illuminating Engineering Society of North America(IESNA). 6. Fixture must be able to comply with Florida Fish and Wildlife Conservation Commission's Turtle Friendly Lighting guidelines when requested by the City. 7. Warranties. Luminaire: 10 year Full Warranty, LED Lamp:5 year Full Warranty, Ballast:5 year Full Warranty C4.4. Brackets and Arms. Brackets, arms, and hardware must be stainless steel, corrosion resistant and warranted for twenty(20)years. ITB 2018-036-ND 28 APPENDIX D Special Conditions ITB 2018-036-ND For the Purchase of Light Poles, Fixtures, and Bases PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 ITB 2018-036-ND 29 1.TERM OF CONTRACT.This Contract shall remain in effect for a period of three(3) years from date of contract execution by the Mayor and City Clerk. 1.1 Providing the Contractor(s)will agree to maintain the same pdce,terms and conditions of the current contract,this contract may be renewed at the sole discretion of the City, through its City Manager, for two (2) additional one (1) year terms, if mutually agreed upon by both parties. 1.2 In the event that the contract is held beyond the term herein provided it shall only be from a month-to month basis only and shall not constitute an implied renewal of the contract. Said month-to-month extension shall be upon the same terms of the contract and at the compensation and payment provided herein. 2. PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT. If the bidder is awarded a contract under this bid solicitation, the prices quoted by the bidder on the Bid Form shall remain fixed and firm during the term of this contract; provided, however, that the bidder may offer incentive discounts from this fixed price to the City at any time during the contract term. The City is also interested in receiving bids that include flexible pricing terms that provide the City with maximum options and flexibility as regulatory and marketplace changes take place. 2.1 OPTION TO RENEW WITH PRICE ADJUSTMENT.The contract may be extended at the sole discretion of the City, through its City Manager, for two(2) additional one (1) year terms, if mutually agreed upon by both parties. Prior to completion of each exercised contract term, the City may consider an adjustment to price based on Consumer Price Index increase. Change shall not be more than the percentage increase or decrease in the Consumer Pdce Index CPI-U (all urban areas)computed 60 days prior to the anniversary date of the contract. It is the Contractor's responsibility to request any pricing adjustment under this provision. For any adjustment to commence on the first day of any exercised option period, the Contractors request for adjustment should be submitted 60 days prior to expiration of the then current contract term. The Contractor's adjustment request must clearly substantiate the requested increase. If no adjustment request is received from the Contractor,the City will assume that the Contractor has agreed that the optional term may be exercised without pricing adjustment. Any adjustment request received after the commencement of a new option period may not be considered. The City of Miami Beach reserves the right to accept the renewal adjustment or to allow the contract to terminate and re-advertise for bids, whichever is in the best interest of the City. 3. METHOD OF PAYMENT. Invoices for payment will be submitted upon receipt and acceptance of goods ordered via a purchase order. No down or partial down payments will be made. Invoices will be subject to verification and approval by the Contract Administrator, or his/her designated representative. ITB 2018-036-ND 30 4.SHIPPING TERMS. Prices shall include prepaid freight by the bidder to City premises and shall be F.O.B. Destination. The Contractor shall hold title to the goods until such time as they are delivered and accepted by an authorized City representative. 5. DELIVERY REQUIREMENTS.The Contractor shall enclose a complete packing slip or delivery ticket with any item being delivered in conjunction with this solicitation. The packing slip shall be attached to the shipping carton(s)which contain the items and shall be made available to the City's authorized representative during delivery. The packing slip or delivery ticket shall include, at a minimum, the following information: purchase order number; date of order; a complete listing of items being delivered. 6. WARRANTYIGUARANTEE REQUIREMENTS. In addition to all other warranties that may be supplied by the Contractor, the Contractor shall warrant its products against faulty labor and/or defective material for a minimum period of one (1) year after the date of acceptance of the materials and/or equipment by the City. This warranty requirement shall remain in force for the full one(1)year period;regardless of whether the Contractor is under contract with the City at the time of the defect. Any payment by the City on behalf of the goods received from the Contractor does not constitute a waiver of these warrant provisions. The Contractor shall be responsible for promptly coffecting any deficiency, at no cost to the City, within five (5) calendar days after the City notifies the Contractor of such deficiency in writing. If the Contractor fails to honor the warranty and/or fails to replace the defective items within the period specified,the City may,at its discretion, notify the Contractor,in writing, that the Contractor may be debarred as a City bidder/proposer and/or subject to contractual default if the replacements are not completed to the satisfaction of the City within ten (10) calendar days of receipt of the notice. If the Contractor fails to satisfy the warranty within the period specified in the notice, the City may(a) place the Contractor in default of the contract, and/or(b) procure the products from another contractor and charge the Contractor for any additional costs that are incurred by the City for these items, either through a credit memorandum or through invoicing. 7. ROADMAP FOR PURCHASES AWARDED PURSUANT TO POOL OF PREQUALIFIED CONTRACTORS. For the purchase of items not listed within this solicitation the Department may request quotes from vendors authorized to participate in the Pm-Qualified Bidder Pool. Responsive, responsible bidders (awarded or not) are eligible to participate in the Pre-Qualified Bidder Pool, at the discretion of the bidder and as indicated on the Cost Proposal Form at the time of submission. Each quote prepared by the vendor shall include a fixed price and delivery schedule. The award of a specific request for quote to one vendor does not preclude other Pre-Qualified vendors from submitting quotes for other requests. Awarded vendors shall ensure that proper and sufficient staff,equipment,organization,etc.will be provided for this contract to meet the specifications denoted herein at a paramount level. Bidders past performance with the City,if applicable, may be used in the evaluation process in determining recommendation for award. 7.1 For request for quotes with an estimated cost up to the amount specified in City 88 2018-036-ND 31 Procedure P016.02, Threshold Category 1 (currently $10000 or as amended), the Department may select the vendor deemed to be best qualified. 7.2 For request for quotes with an estimated cost between$10,000.01 and$50,000.00,the amount specified in City Procedure P016.02, Threshold Category 2(or as amended), the Department shall solicit three quotes. The vendor offering the lowest fixed price shall be awarded the request for quote. The City Manager's approval, along with a justification,is required when the vendor offering the lowest cost is not selected. 7.3 For request for quotes $50000 or greater, the City Managers approval is required. City Manager's approval, along with a justification, is also required when the vendor offering the lowest cost is not selected. 7.4 In determining the lowest and best vendor for the project, in addition to price, the following shall be considered: (1)The ability,capacity and skill of the bidder to perform the work. (2) Whether the bidder can perform the work within the time specified, without delay or interference. (3)The quality of performance on previous work. (4) The character, integrity, reputation,judgment, experience and efficiency of the bidder. (5) The previous and existing compliance by the bidder with laws and ordinances relating to the contract. 8.BACK ORDER ALLOWANCES. Subject to approval by City's authorized representative. 9.EQUAL PRODUCT(Group 19 and 21).Items identified by a part number are the only items that will be accepted under this solicitation as these items must match existing equipment and/or systems previously purchased by the City. Equal product may be considered for items not identified by a part number. This specific solicitation requires submission of the following documentation to enable City evaluation of'equal'products: i. The 'equal' product shall be equal in quality and standards of performance to the item specified in the solicitation. Where an'or equal' item is offered, two(2)complete sets of product information sheets(such as factory specifications, standard manufacturer information sheets, catalogues, and brochures) must be submitted with the initial offer or within two (2) business days from the City's written request. Failure to submit product information sheets shall be cause for disqualification of the bid. The product information sheets submitted by the offeror must meet the required specifications set forth in this solicitation. ii. Where the standard product literature submitted provides information that does not comply with the specifications, the offeror shall state, in an official letter on corporate letterhead as part of their initial offer, the differences between the item they are specifically offering, and the equipment described by the standard product literature, to substantiate compliance to all of the specifications set forth in this solicitation. In such cases,any offer submitted with standard product literature but without the letter explaining compliance will result in the rejection of the offer for not ITS 2018-036-ND 32 meeting the solicitation specifcafions. THE CITY SHALL BE THE SOLE JUDGE OF EQUALITY, BASED ON THE BEST INTEREST OF THE CITY,AND ITS DECISION IN THIS REGARD SHALL BE FINAL 10. QUANTITIES. The quantity or amount specified herein are estimated only and not a commitment or guarantee of the amounts required by the City under this Bid. Vendor is not authorized to manufacture, produce,ship or perform unless it has received a release or request for a specific quantity for items/materials specified in the contract ordered pursuant to this bid by an authorized representative of the City. All invoices must be equal to or less than the cost specified in the contract. The City shall not be obligated or liable for any payments in excess of the amounts released or requested pursuant to this bid or for unit prices that exceed those stipulated in the contract. 11. MATERIALS SHALL BE NEW AND WARRANTED AGAINST DEFECTS. The Contractor hereby acknowledges and agrees that all materials, except where recycled content is specifically requested, supplied by the Contractor in conjunction with this solicitation and resultant contract shall be new,warranted for their merchantability, and fit for a particular purpose. In the event any of the materials supplied to the City by the Contractor are found to be defective or do not conform to specifications: (1) the materials may be returned to the Contractor at the Contractors expense and the contract cancelled or(2)the City may require the Contractor to replace the materials at the Contractors expense. 12. ADDITIONAL BRANDS MAY BE ADDED. Although this solicitation and resultant contract identifies specific brands to be purchased, it is hereby understood and agreed that additional brands may be added to this contract at the option of the City. Contractor(s) under this contract shall be invited to submit a percentage discount or mark-up off the lowest price stated on the latest manufacturers price list(s)and/or catalog(s)for these additional brands. If the discount or mark-up is comparable with discounts or mark-ups offered for other brands, and are otherwise considered to be fair and reasonable, then award shall be made to the Contractor(s)offering the best pricing and acceptable product to the City or otherwise serving the best interests of the City. Award of these additional brand(s) shall be confirmed through the issuance of an addendum to the award sheet, These items shall become an integral part of the contract. The incumbent Contractor(s)has/have no exclusive right to provide these additional brand(s). The City may determine to obtain similarly structured pricing inputs from other vendors in response to situations where incumbent Contractors do not provide for fair and reasonable pricing or for other reasons at the City's sole discretion. ITB 2018-036-ND 33 APPENDIX E Cost Proposal Form ITB 2018-036-ND For the Purchase of Light Poles, Fixtures, and Bases PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 ITB 2018-036-ND 34 APPENDIX E COST PROPOSAL FORM Failure to submit Appendix E,Cost Proposal Form, in its entirety and fully executed by the deadline established for the receipt of proposals will result in proposal being deemed non-responsive and bein. re'ected. Bidder affirms that the prices stated on the cost proposal form below represents the entire cost of the items in full accordance with the requirements of this ITB, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes,insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. The Cost Proposal Form (Appendix E)shall be completed mechanically or, if manually, in ink. Cost Proposal Forms (Appendix E) completed in pencil shall be deemed non-responsive. All corrections on the Cost Proposal Form (Appendix E)shall be initialed. It is the intent of the City to pre-qualify vendors as categorized below. Bidders are not required to participate in all categories in order to be considered as part of the pre-qualified pool. Vendors may submit a response for Groups 1 through 22,as applicable. We wish to be Prequalified to participate in future pricing comped JOn for the following groups. BRAND YES NO BRAND YES NO AKRON FOUNDRY COMPANY X MEAN WELL A ARCLUCE X NSI INDUSTRIES 'S BROOKS PRODUCTS S PSK x EATON x PHILIPS ADVANCE yG FLAGPOLES,INC. x PHILIPS GARDCO X GE X PHILIPS HADCO x HAPCO x PHOENIX k HOLOPHANE X PRECAST SPECIALTIES k HUBBELL LIGHTING x SELUX X HUBBELL POWER SYSTEMS,INC. x STRESSCRETE X INVENTRONICS x SYLVANIA 'i KIM LIGHTING x U.S.PRECAST x KING LUMINAIRE x UNIQUE SOLUTIONS x LITHONIA LIGHTING x VALMONT x LOUIS POULSEN X VAN TEAL x MAINSTREET LIGHTING x GROUP I MANUFACTURER'.AKRON FOUNDRY COMPANY Annual Estimated Total Item Description Part; Cuantity U M Unit Cost (or,Kg, x r er coag TB -20 20 Each $ $ 2 p Ea= TBI-20 20 Each $ $ 3 Sal TB3-17 20 Each $ $ Door for Transformer 4 Base,Break: : TB1-17 20 Each $ $ Door for Transformer 5 Base,Breakawa T81-20 20 Each $ $ ITB 2018-036-ND 35 Door for Transformer 6 Base,Breakaw- TB3-17 20 Each $ $ TOTAL $ • GROUP 2 MANUFACTURER'. ARCLUCE Annual Estimated Total Item Description Part# Quantity UlM Unit Cost ,Qurssu:, x Lnit Cosu Uplight,Round Trim Flush with Ground.LED 15w 3000K 120V 60Hz. INGROUND260 O-1G7223US-30A 12 Each $ $ TOTAL kY GROUP 4 MANUFACTURER:EATON Annual Estimated Total Item Description Panip Quantity UIM Unit Cost laa,e:, ,e Jr.I C.=u Holder,1#812#10 Wire. 1 Fuse AA BUS HEB-AA 600 Each $ $ Holder,l-#8/I•#6 Wire, 2 Fuse HEB-AB 600 Each $ $ Holder,I-#811.#2 Wire, 3 Fuse HEB-AD 600 Fadi $ $ TOTAL GROUPS 61ANUFACTURER.FLAGPOLES,INC. Annual Estimated Total Item Description Part# Quantity UM Unit Cost .a.nr: Lnn C. Pole,26,Single 6 Ft. km Round Tapered Aluminum FPSLS7425B-1-6 12 Each $ $ 2 Pole,25'Double Arm FPSL684525C-2-8 12 Each $ $�� TOTAL I GROUP 6 MANUFACTURER'GE Annual Estimated Total Item Description Pada Quantity UI M Unit Cost IQ.- x Lmr corn Fixture,LED Cobrahead 1 185W 120-27N G ERL2016A340AGRAY 30 Each $ $ Fixture,LED Cobrahead 2 480v Gr. ERL2516A340EGRAY 30 Each $ $ TOTAL ITB 2018-036-ND 36 GROUP 7 MANUFACTURER'JOLOPHANE Annual Total Estimated Item Description Part Quantity VIM Unit Cost GranVille II LED 2: Granville®11 LED2,LED Performance Package 50,3000 Series CCT, Auto-Sensing Voltage (347-480),Modem Style—Swing Open Design,Black, Asymmetric Type III, No Trim,Painted Cast Aluminum Standard, Black,Black Full Cover,House Side Degree GVDHSS1 Solid 180 GVD2PSO83NSBKF 1 24 Each $ Sgylc) $ a Y6o.`b0 Granville II LED 2: Granville®II LED2,LED Performance Package 50,5000 Series CCT, Auto-Sensing Voltage (347-480),Modem Style—Swing Open Design,Black, Asymmetric Type HI, No Trim,Painted Cast Aluminum Standard, Black,Black Full Cover,House Side Shield,Solid 180 GVD2P5050KAHMBK3NSBKF 2 Degree GVDHSS18 24 Each $514. 24> $ all 41‘,0• Bo GranVille II LED 2: Granville®11 LED2,LED Performance Package 50,3000 Series CCT, Auto-Sensing Voltage (120-277),Modem Style—Swing Open Design,Black, Asymmetric Type Ill, No Trim,Painted Cast Aluminum Standard, Black,Black Full Cover,House Side Shield,Solid 180 GVD2P5030KASMBK3NSBKF SY/.bL� 3 Degree GVDHSSI8 24 Each $ $ fol 1S9. V') ITB 2018-036-ND 37 GranVlle II LED 2: Granville8M174;II LED2,LED Performance Package 50,5000 Series CCT, Auto-Sensing Voltage (120-277),Modem Style—Swing Open Design,Black, Asymmetric Type III, No Trim,Painted Cast Aluminum Standard, Black,Black Full Cover,House Side Shield,Solid 180 GVD2P5050KASMBK3NSBKF 4 Degree GVDHSS18 24 Each $ 3 /it,0 $ ,)-011 G8.Y0 Type Ill Acorn 5 Refractor—No Finial GV3N 48 Each $ YSi $ /1./ • Type III Glass 6 Refractor 3313 6 Each $ ��� $ 4173 9 TOTAL $ QS ' 0. 4.0 • 'n.L5L Goad Fo ' - Ito do 3 GROUP 8 MANUFACTURER:HUBBELL LIGHTING Annual Estimated Total Item Deseri pilon Part Quantity UI"d Unit Cost lo.amty x unit C cse Fixture,1,000 Walt Flood 1 w/4024C Steel Sli. tier MVL-l0001-1168-L 6 Each $ $ TOTAL In GROUP 9 MANUFACTURER:HUBBELL POWER SYSTEMS INC Annual Estimated Total Item Description Part n Quantity U eM Unit Cost ICuum:y x Unit Cs=_p Put Box,314'Poly St. 1 Wall,Electical 8 Sewer WB04-1015-H-20 24 Each $ $ Pull Box.t'Bolt Down, 2 Pol mer 11'X 18' W020-11113-12 24 Each $ $ Pull Box Cover,l'Bolt 3 Doom,Solid"Electric' WC20.1118-20 24 Each $ $ Cover,314'Pull Box,10- 4 X15"Electric' WC20-1015-02 24 Each $ $ Pull Box,No Cover 13'X 5 24'X 12'Electrical PG1324BA12 100 Each $ $ Pull Box,17'X30'X 18' 6 Wok Cover Qeaxite PG1730BAIB 24 Each $ $ TOTAL =bra ITB 2018-036-ND 38 GROUP IO MANUFACTURER: I NVENTRO N I CS Annual Estimated Total Item Description Part# Quantity U!M Unit Cost I e uamny X um cost) Driver,LED 36W 100- 277 VAC 50/60HZ 10- EUC-04S140PS 25VDC 1.40A 36 Each $ $ Ddver,LED 40W 100- 2401277 VAC 50/60HZ 2 28-56VCD EUC-042S070DS 36 Each $ $ TOTAL Mal GROUP II MANUFACTURER:NEM LIGHTING Annual Estimated Total Item Description Part Quantity U I M Unit Cost mummy x unit Cost) Pole,3'O.D.Stanchion Mount Finish:Dark 1 Bronze SM18/DB 6 Each $ $ Fixture,Micro Flood 2 100W/120V Versace EL215GR 3 Each $ $ Fixture, Aluminum PAR 38 Kim EL74OGR 12 Each $ $ Fixture,Knuckle Surface 4 Mount For Kum EL740GR J27NGR 12 Each $ $ Fixture,10 WT,277V Uptight Finish:Dark 5 Bronze EL218S3/8L3KUV Each $ $ Fixture.Kim Vandal Resistant Round Bollard 6 U.ht Gra VRB3 12 Each $ $ Lens,Clear Acrylic Kim 7 r Bollard B30.8RL-CLEAR 12 Each $ $ TOTAL fl GROUP 12 MANUFACTURER:KING LUMINAIRE Annual Total Estimated assets x uru cast Item Description Part Quantity U!M Unit Cost I Arm,Hardware K205-EGS 6 Each $ $ Fixture,LED 3000K K205-480-Ill- 480V Mogul King Tear 100(SSL)7030-480- 3 Dr,• KPL10-3000K-BX-TX 6 Each $ $ © Assembl ,Plumbizer K205-EGS 12 Each 5 $ Globe,Replacement 6 'Globe On ' K118-LAR-II 6 Each $ $ Globe,WN Gold Ring 7 And Finial#1 K118-LAR-II-GR 6 Each $ $ Globe,Gold Finial Only 8 #1 K118-LAR41-F 6 Each $ $ TOTAL En ITS 2018-036-ND 39 GROUP 13 MANUFACTURER:LITHONIA LIGHTING Annual Total Estimated ICoo•lmy x unit Cost Item Description Part fl Quantity UIM Unit Cost I Lens,Lilhooia Re'lacement RKI.VR4CPL 6 Each $ $ Fixture,Wet Location 2 Fluorescent 4 Foot Lan• XWL232 MV 6 Each $ $ TOTAL nil GROUP 14 MANUFACTURER. LOUIS POULSEN Annual Estimated Total Item Description Part% Quantity UIM Unit Cost ajar Lily x Uri t case Fixture Louis Poulsen ALB-MAX-PT/82W LED/4000K/120- 27N/60H2/WHT I NOT APPLICABLE/T- 1 RSA-4.5 IN/DIM 0-10V 10000108752 20 Each 52(3) •Y0 $V2,&Y6. 20 Fixture Louis Poulsen ALB-MAX-PT/82W LED/4000KI120- 27NB0HZ/GREY/ NOT APPLICABLE I T- 2 RSA-4.5INIDIM O-IOV 10000108338 20 Each $ al3z.Y� $112,6 frt.2.0 Pole RSA-4.5/12 FT/ 3 WHT 7035001 20 Each $ 738,;0 $ /' 772• W Pole RSA-4.5/12 FTI 4 GREY 7035003 12 Each $ 73 8•S-0 $ a LZ• DO Pole RSA-4.5/12 FT/ 5 BLK 7035002 12 Each $ 7°39 .o9 $ /2-ry68.fsy Top Shade,ALB Maxi, 6 Color:White 5747291258 12 Each $ 731 34 $ C.774. 31.- Top 774. 3a- Top Shade,ALB Maxi, 7 Color:Grey 5747291106 12 Each $ 132- Y $ 27g i• it Lens,Clear,ALB Maxi, 8 Louis Poulsen Fixture 5747291232 12 Each $ 13.8. Zy $ z7 35. 34 Pole,Base Cover Louis 9 Poulsen White 1470023WH1 12 Each $ 10.Y9 $ ' Y .7 4 Pole,Base Cover Louis 10 Poulsen Grey 1470267GY1 12 Each $ '7o.ye, ,$ e YS. 74 Pole,Base Cover Louis 11 Poulsen Black 10000090581 12 Each $ 357.-71 $ 4/2 3 z. ti}- Cover,Hand Hole RSA 12 4.5'-12'Color.White 224758 12 Each $ ...2.7.-/e... $ 3S-4 • 5_ 1- Cover,Hand Hole RSA 13 4.5'-12'Color Grey 224758 12 Each $ 573y $ 768.00 Cover,Hand Hole RSA 14 45'-12'Color:Black 10000134973 12 Each $ .35x•7/ $ I/13} . 52, Top Shade,ALB Mini, 15 Cole White 5747291106 12 Each $ 2?3. y,4 $ -2.7S' q.55 ITB 2018-036-ND 40 Pole RSA-4.5/14 FT/ / /� 16 WHT 7035024 24 Each $ 911. O $ 9€6-yo ALB-MAX-PT/82W LED/3000K/120- 27N/60HZ/WHT I NOT APPLICABLE/T- 17 RSA-4.SIN/DIM O-10V 10000108750 30 Each $ .2/31. Y✓ $ 03,4/72.00 ALB-MAX-PT/82W LED/3000K/120- 277V/60HZ/GREY NOT APPLICABLE/T- 18 RSA-4.5 IN/DIM O-10V 10000108747 30 Each $d/l2- Yu $ 43 97). "" Transition to pole 19 T-RSA-4.5IN White 10000131856 30 Each $ Y G $ 553. S 0, Transition to pole 20 T-RSA-4.51N G - 10000131854 30 Each $ a9,tiL $ Ff3. s o TOTAL $ 3ao.v , N .h•'- 'n:C. ;.-' GROUP 15 MANUFACTURER. MAINSTREET LIGHTING Annual Estimated Total Item Description Part Quantity U'M Unit Cost Iouert trx unt Ccsn Pole,11'9'Blad< Fiberglass,Manstreet 4 1 Bolt FF18034-BOLT 48 Each $ $ TOTAL Yl GROUP 16 MANUFACTURER MEAN WELL Annual Estimated Total Item Description Part Quantity UIM Unit Cost IQ no, r u1n Cc; Q Driver,200-480 VAC HVG-100-20-8 36 Each $ $ Driver,Bollard LED,30V, 2 40.2 W HLG-40H-30-A 36 Each $ $ TOTAL -EY GROUP 17 MANUFACTURER. NS! INDUSTRIES Annual Estimated Total Item Description Fart Qaantity UIM Lind Cost mummy u, Cos.l 1 Eas - dice Gel Ta•2 ESGTS-2 Each $ $ TOTAL GROUP 19 MANUFACTURER:PHIL.PS ADVANCE Ann da Estimated Total Item Description Part F Gcantlty U I M Unit Cost mrantm M I u 1 70W HPS Balasts 60 Each anninnEll ITB 2018-036-ND 41 2 100W HPS Ballasts 60 Each $ 23. S 1 $ )'o 32. 20 3 150W HPS Ballasts 60 Eadi $ I//.20 $ .Z V72-00 4 400WHPS Ballasts 60 Each $ 6ic.S'f $ _31ii. t' 70W Metal Halide 5 Balasts 60 Each $ 33.S 6 $ .)os Y. a 100W Metal Halide 6 Ballasts 60 Each $ lig. K• $ 241- I. G0 150W Metal Halide 7 Ballasts 60 Each $ Co. 5' 1 $ 30YC.C"' 250W Metal Halide 8 Ballasts 60 Each $ '`/0. )-o $ D-sv72-uJ 400W Metal Halide 9 Ballasts _ 60 Each $ 4L,3V $ .2 Salo. 46" 1000W Metal Halide 10 Ballasts 60 Each $ 09. Sc $ 42'75/•4.'3 Driver,LED 120.280V 11 60-150W LEDINTA700C140F30 60 Each $ ;414, I $ 127(..L u Driver,LED 347-480V 12 60-150W XH150C053V280CNF ' 60 Each $ J-Y.i`1 $ /V51. Y" TOTAL .2e 301.°'' GROUP 20 MANUFACTURER:STRESSCRETE Annual Estimated Total Item Description Part Quantity U I M Unit Cost rc Leas, x 31t Ccsp Pole,22'Patterned Concrete, Cdor:Midnght Lace, 1 Pok Flush Baseplate KCH22G-T-S10-GFI-FBP 6 Each $ $ Pole,22'Patterned Cmcrete, Cobr:Midnight Lace, 2 Poll Direct Buried KCH22-G-T-SIO-GFI-DB 6 Each $ $ Nm,King Decorative 2 Light For Star 3 Island KA63-T-2-BLK 6 Each $ $ Arm,Black 6'CAN Decorative Scroll For 4 Tear Dro• KA30-T-1-6 6 Each $ $ TOTAL $ kr GROUP 21 MANUFACTURER.SYLVANIA Annual Estimated Iola, Item Description Partk Quantity UIM Unit Cost !Uacn; x eco, cccli 50w Metal Halide Lam• 400 Each $ $ 2 70w Metal Hakde Lames 400 Each $ $ 100w Metal Halide 3 10m' 400 Each $ $ 150wMetal Halide Lam.-5m.: 403 Each $ $ ITB 2018-036-ND 42 175w Metal Halide 5 Lamps 400 Each $ $ 250w Metal Halide 6 Lampe 400 Each $ $ 400w Metal Halide 7 Lamps 400 Each $ $ 1000w Metal Halide 8 Lamps 400 Each $ $ 9 50w HPS Lamps 400 Each $ $ 10 70w HPS Lamps 400 Each $ $ 11 100w HPS Lamps 400 Each $ $ 12 175w HPS Lamps 400 Each $ $ 13 250w HPS Lamps 400 Each $ $ 14 400w HPS Lams 400 Each $ $ $ -� GROUP 22 MANUFACTURER:VALMONT Annual Estimated Total Item Description Part Fr Quantity U I M Unit Cost !Or artry x Jon Co,n Pole,1318'3 Bolt Round R130830506T3-D1-PD- 1 • n Aluminum Valmont DBL-335 12 Each $ $ TOTAL Enin conp.nr , oun- brae:. aki:cr/L:cal SH an 11! rN'- AuthorhedRepresentative: 6.1 1 G7 TM_ 131w Sw 9')/71 ii4t M;AM:• FL 33i'IL Telephone: 3 s-i-3 0. 715 I Email: 305- a-17- $Y51{ Authorized Reprws^tedve'e Slanalun: &4-'4/ye*st ITB 2018-036-ND 43 APPENDIX F Insurance Requirements ITB 2018-036-ND For the Purchase of Light Poles, Fixtures, and Bases PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 ITB 2018-036-ND 44 M I AMI BEACH INSURANCE REQUIREMENTS This document sets forth the minimum levels of insurance that the contractor is required to maintain throughout the term of the contract and any renewal periods. XXX 1. Workers'Compensation and Employees Liability per the Statutory limits of the state of Florida. XXX 2. Comprehensive General Lability(occurrence form), limits of liability$ 1.000,000.00 per occurrence for bodily injury property damage to include Premises) Operations; Products, Completed Operations and Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement exactly as wdtten in"insurance requirements"of specifications). XXX 3. Automobile Liability-$1,000,000 each occurrence-owned/non-ownedihiredautomobiles included. 4. Excess Liability-$ .00 per occurrence to follow the primary coverages. XXX 5. The City must be named as and additional insured on the liability policies; and it must be staled on the certificate. 6. Other Insurance as indicated: _Builders Risk completed value $ .00 Liquor Liability $ .00 _Fire Legal Liability $ .00 _Protection and Indemnity $ .00 _Employee Dishonesty Bond $ .00 _Other $ .00 XXX 7. Thirty(30)days wdtten cancellation notice required. XXX 8. Bests guide rating B+;VI or better,latest edition. XXX 9. The certificate must state the proposal number and title The City of Miami Beach is self•insured.Any and all claim payments made from self-insurance are subject to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable Statutes. ITB 2018-036-ND 45 ATTACHMENT D INSURANCE REQUIREMENTS APPENDIX F l ‘! I J Insurance Requirements ITB 2018-036-ND For the Purchase of Light Poles, Fixtures, and Bases PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 ITB 2018-036-ND 44 MIAMI BEACH INSURANCE REQUIREMENTS This document sets forth the minimum levels of insurance that the contractor is required to maintain throughout the term of the contract and any renewal periods. XXX 1. Workers' Compensation and Employer's Liability per the Statutory limits of the state of Florida. XXX 2. Comprehensive General Liability (occurrence form), limits of liability $ 1,000,000.00 per occurrence for bodily injury property damage to include Premises/ Operations; Products, Completed Operations and Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement exactly as written in"insurance requirements"of specifications). XXX 3. Automobile Liability-$1,000,000 each occurrence-owned/non-owned/hired automobiles included. 4. Excess Liability-$ .00 per occurrence to follow the primary coverages. XXX 5. The City must be named as and additional insured on the liability policies; and it must be stated on the certificate. 6. Other Insurance as indicated: Builders Risk completed value $ _.00 Liquor Liability $ .00 Fire Legal Liability $ .00 Protection and Indemnity $ .00 _Employee Dishonesty Bond $ .00 _Other $ .00 XXX 7. Thirty(30)days written cancellation notice required. XXX 8. Best's guide rating B+:VI or better, latest edition. XXX 9. The certificate must state the proposal number and title The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable Statutes. ITB 2018-036-ND 45