Environment and Sustainability Grant with Miami-Dade Coastal Cleanup, Inc ,)o 6 -2939 ,
M AM BEACH
City of Miami Beach Environment and Sustainability Grants
Fiscal Year 2017/18 ���u
This Grant Agreement("Agreement") is entered into this 2Liday of AULUS 7 , 20I C , between the City
of Miami Beach, Florida(the"City"), and ("Grantee").
Article I /Grant Description
1. Grantee: Miami-Dade Coastal Cleanup, Inc
Grant Contact: Dara Schoenwald
Address: 800 West Ave,#212
City, State, Zip: Miami Beach, FL 33139
Phone, fax, e-mail: 786-525-6040
2. Grant amount: $5,000.00 ("Grant" or"Grant Funds')
3. Project Description: See Exhibit 1, attached hereto ("Project"or"Project Description').
4. Itemized budget: See Exhibits 2-A(Project Budget)and 2-B(Grant Award Budget), attached
hereto.
5. Contract execution deadline: October 1, 2017
6. Expenditure deadline: September1 �30�,-2018
7. Project completion date: 11A.1.r'f 30, 0(918
8. Final Report deadline: Must be postmarked or delivered no later than 4k days after Project
completion date. //II /
IN WITNESS WHEREOF,the parties hereto have executed this Agreement this ad day of Ably.0 S. ,2018.
Gelber, , � if' P ir, # /*'
Signature ////`""'"'"' \
Attest: \\ r
��tl AU'u LZ, Lll:, STATE OF FLORIDA,COUNTY OF MIAMI-DADE
Rafael Granado,�'' City Clerk
Grantee's Cor orate Seal Here) The fo egoing instru ent was cknowledged before me
B I ' this� dY of l�(O�. 2018, by
of
.:. ir.... ti.
a not-for-profit
C ``' corporation. He/She is personally known to me or has
P `' •'1�, * ,prod. -d 2 1L 3,x/3-16/- 9//a as
aee1R1a D: f�de�=lio
GRANTEE: E e '
y
Federal ID#: ��.� '+ - ' ��i Signatu e of Notary 'ublic
Prime• ame of Organization's Authorized Rep!M1aur
LA 1 l tug 0,,n
(City Attorney Approval below this lint Notary Name: it r�i Y .
Notary Public,State o't ride , fs/46/2 B s.
-i cMy Commission Expires: :� :� 9
APPROVED AS TO a ,�k F; =
FORM & LANG 'GE Nto PSB Bo
& FOR EXE TI ,tri/ 1. xs..
`—City Atter -v vv._
Article ll I General Conditions
1. Parties: The parties to this Agreement are the Grantee listed in Article I, and the City of Miami
Beach, a municipal corporation organized under the laws of the State of Florida (the "City"). The City has
delegated the responsibility of administering this Grant to the City Manager or his authorized designee,
who shall be the Environment and Sustainability Director.
2.Proiect Description: The Grantee may only use the Grant for the purposes that are specifically
described in the Project Description, attached hereto as Exhibit 1. All of the Grantee's expenditures shall
be subject to the terms of this Agreement, as specified in the itemized Grant Award Budget, attached
hereto as Exhibit 2-B. Line item changes to the Project Budget shall not exceed ten percent (10%) per
category, and shall, in no event, exceed the total amount of Grant Funds. Notwithstanding the preceding
sentence, amendments to the itemized Grant Award Budget in Exhibit 2-B shall not be permitted without
the prior written consent of the Environment and Sustainability Director. Said requests shall be made in
writing, detailing and justifying the need for such changes, in advance of the Project's commencement.
3. Reports: This Grant has been awarded with the understanding that the Project will enhance and
develop the City's natural environment and conservation efforts. To demonstrate that the Grant is fulfilling,
or has fulfilled, its purpose, the Grantee must supply the Environment and Sustainability Director with a
written quarterly report and a written Final Report, which shall document the Grantee's satisfaction of all
requirements. This report must be received by the Environment and Sustainability Director within 45 days
of the Projects completion date. New Grant awards will not be released to the Grantee until all Final
Reports for previously awarded grants are received. The City may withhold any future payments of the
Grant, or the award of any subsequent Grant, if it has not received all reports required to be submitted by
Grantee, or if such reports do not meet the City's reporting requirements.Any reports may be disseminated
by the City without the prior written consent of the Grantee.
4. Amount of Grant and Payment Schedule: The total amount of the Grant is specified in Article 1-2
(subject to the restrictions set forth herein). In awarding this Grant, the City assumes no obligation to
provide financial support of any type whatsoever in excess of the total Grant amount. Cost overruns are
the sole responsibility of the Grantee. Grant Funds will only be remitted to the Grantee once the Mayor and
City Commission have approved the Grant award, and once all parties have executed this Agreement.
5. No guarantee of future funding: The Grantee acknowledges that the receipt of this Grant does not
imply a commitment on behalf of City to continue or provide funding beyond the terms specified in this
Agreement.
6. Program Monitoring and Evaluation: The Environment and Sustainability Director may monitor and
conduct an evaluation of the Project funded by this Grant, which may include, without limitation, visits by
City representatives to observe the Project, or Grantee's programs, procedures, and operations, or to
discuss the Grantee's programs with Grantee's personnel.
7. Bank Accounts and Bonding: Grantee shall maintain all monies received pursuant to this
Agreement in an account with a bank or savings and loan association that is located in Miami-Dade
County. The Grantee shall provide the City with the name of the bank or savings and loan association, as
well as the name and title of all individuals authorized to withdraw or write checks on Grant Funds.
8. Accounting and Financial Review: Any activities funded by this Grant must take place during the
time for which the Grant is approved (October 1, 2017 — September 30, 2018). The Grantee shall keep
accurate and complete books and records of all receipts and expenditures of Grant Funds, in accordance
with reasonable accounting standards, and shall retain such books and records for at least four (4) years
after completion of the Project. These books and records, as well as all documents pertaining to payments
received and made in conjunction with this Grant, including, without limitation, vouchers, bills, invoices,
Page 2 of 10
receipts, and canceled checks, must be directly related to Grant-funded activities taking place within the
fiscal year for which they are approved and retained in Miami-Dade County in a secure place and in
an orderly fashion by the Grantee for at least two (2)years after the Expenditure Deadline specified in
Article 1-6. At the request of the City, Grantee shall provide the City (and/or its designated
representatives) reasonable access to its files, records and personnel during regular business hours
for the purpose of making financial audits, evaluations or verifications, program evaluations, or other
verifications concerning this Grant, as the City deems necessary. Furthermore, the City may, at its
expense, audit or have audited, all the financial records of the Grantee, whether or not purported to be
related to this Grant.
9. Publicity and Credits: The Grantee must include the City of Miami Beach logo and/or the following
credit line in all publications including social media channels (where appropriate) that are related to this
Grant: City of Miami Beach and Miami Beach Rising Above. Grantee's failure to comply with this paragraph
may preclude future grant funding from the City, in the same manner as if the Grantee defaulted under this
Agreement, pursuant to Article 11-13. Except as specified herein, Grantee shall not use the name,
trademarks, or logos of the City without the City's advance written approval.
10. Liability and Indemnification: The Grantee shall indemnify and hold harmless the City and its
officers, employees, agents, and contractors, from and against any and all actions (whether at law or in
equity), claims, liabilities, losses, expenses, or damages, including, without limitation, attorneys' fees and
costs of defense,for personal, economic, or bodily injury,wrongful death, or loss of or damage to property,
which the City or its officers, employees, agents, and contractors may incur as a result of claims, demands,
suits, causes of action or proceedings of any kind or nature arising out of, relating to, or resulting from the
performance of this Agreement by the Grantee or its officers, employees, agents, servants, partners,
principals or contractors. Grantee shall pay all claims and losses in connection therewith and shall
investigate and defend all claims, suits, or actions of any kind or nature in the name of the City, where
applicable, including appellate proceedings, and shall pay all costs, judgments, and attorneys' fees which
may issue thereon. Grantee expressly understands and agrees that any insurance protection required by
this Agreement, or otherwise provided, shall in no way limit its obligation, as set forth herein, to indemnify,
hold harmless, and defend the City or its officers,employees, agents, and contractors as herein provided.
If the Grantee is a govemment entity, this indemnification shall only be to the extent and within the
limitations of Section 768.28, Florida Statutes, subject to the provisions of that Statute whereby the
Grantee entity shall not be held liable to pay a personal injury or property damage claim or judgment by
any one person which exceeds the sum of$200,000, or any claim or judgment or portions thereof, which,
when totaled with all other claims or judgments paid by the government entity arising out of the same
incident or occurrence, exceed the sum of$300,000 from any and all personal injury or property damage
claims, liabilities, losses or causes of action which may arise as a result of the negligence of the Grantee
entity.
11.Assignment: The Grantee shall not be permitted to assign this Grant to any other party. Any
purported assignment will be void,and shall be treated as an event of default pursuant to Article II-13.
12. Compliance with Laws: The Grantee agrees to abide by and be governed by all applicable
Federal, State, County, and City laws, including but not limited to Miami-Dade County's Conflict of Interest
and Code of Ethics Ordinance, as amended, which is incorporated herein by reference as if fully set forth
herein, and Chapter 2, Article VII of the Miami Beach City Code, as amended,which is incorporated herein
by reference as if fully set forth herein.
13. Default/Termination Provisions: In the event the Grantee shall fail to comply with any of the
provisions of this Agreement(a "Default"), the Environment and Sustainability Director may terminate this
Agreement and withhold or cancel all or any unpaid installments of the Grant upon giving five (5) calendar
days written notice to the Grantee, and the City shall have no further obligation to the Grantee under this
Page 3 of 10
Agreement. Further, in the event of a Default, at the Environment and Sustainability Director's sole
discretion,the Grantee shall be required to immediately repay to the City all or a portion of the Grant which
has been received by the Grantee, as of the date that the written demand is received ("Demand for
Recapture").
In the event of a Default, the following provisions will also apply:
a. For first-time violations— Grantee shall be required to submit a final report with documentation
of expenditure of all Grant Funds already received up to the date of termination and/or the Demand for
Recapture. Additionally, Grantee will be ineligible to apply for or receive a grant in the subsequent City
fiscal year. However, Grantee will be allowed to apply for grants in fiscal years following the subsequent
City fiscal year.
b. For more than first-time violations - Any compliance infractions beyond first-time violations will
be addressed by the Environment and Sustainability Director, on a case-by-case basis. The final decision
as to whether Grantee may be allowed to apply for future grants shall remain within the sole discretion of
the City.
Any uncommitted Grant Funds which remain in the possession or under the control of the Grantee
as of the date of the Expenditure Deadline specified in Article 1-6 must be returned to the City within fifteen
(15) days after the Expenditure Deadline. If such funds have been committed but not expended, the
Grantee must request in writing from the Environment and Sustainability Director an extension of the
Expenditure Deadline which, if approved, shall be for a period not to exceed one(1)year.
Grant Funds which are to be repaid to the City pursuant to this Section are to be repaid upon
demand by delivering to the Environment and Sustainability Director a certified check for the total amount
due, payable to the City of Miami Beach, Florida.
These provisions shall not waive or preclude the City from pursuing any other remedies that may
be available to it under the law.
c. Notwithstanding the provisions of Section 13(a) or 13(b) of this Agreement, and without regard
to whether City has exercised the Default provisions thereof, the City reserves the right, at its sole and
absolute discretion, to discontinue funding of the Grant if it is not satisfied with the progress of the Project
or the content of any required written report. In the event of discontinuation of the Grant or at the close of
the Project, any unexpended Grant Funds shall be immediately returned to the City, except where the City
Manager has agreed in writing to alternative use of the unused/unexpended Grant Funds.
14. No Waiver: No waiver of any breach or failure to enforce any of the terms, covenants, conditions
or other provisions of this Agreement by City at any time shall in any way affect, limit, modify or waive
City's right thereafter to enforce or compel strict compliance with every term, covenant, condition or other
provision hereof.
15. Written Notices: Any written notices required under this Agreement will be effective when
delivered in person or upon receipt of a certified letter addressed to the Grantee at the address specified in
Article I-1 of this Agreement, and to the City when addressed as follows: Yanira Pineda, Sustainability
Specialist, Environment and Sustainability Department, 1700 Convention Center Drive, Miami Beach,
Florida 33139-1819.
Page 4 of 10
16. Captions Used in this Agreement: Captions, as used in this Agreement, are for convenience of
reference only and should not be deemed or construed as in any way limiting or extending the language or
provisions to which such captions may refer.
17. Contract Represents Total Agreement: This contract, including its special conditions and exhibits,
represents the whole and total agreement of the parties. No representations, except those contained within
this Agreement and its attachments, are to be considered in construing its terms. No modifications or
amendments may be made to this Agreement unless made in writing signed by both parties, and approved
by appropriate action by the Mayor and City Commission.
THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.
Page 5 of 10
Article Ill I Miscellaneous Provisions
18. The Grant awarded herein is the result of an extensive public review process, which found that the
Grantee is performing a public purpose through the programs, projects, and/or services recommended for
support. As such, use of Grant Funds for any program component not meeting this condition will be
considered a breach of the terms of this Agreement and will allow the City to seek remedies including, but
not limited to, those outlined in this Agreement.
19.The Grantee also accepts and agrees to comply with the following Special Conditions:
The Grantee hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964(42 U.S.C.
2000d et seq.), which prohibits discrimination on the basis of race, color, national origin, handicap, or sex.
The Grantee hereby agrees that it will comply with City of Miami Beach Human Rights Ordinance
as codified in Chapter 62 of the City Code, as may be amended from time to time, prohibiting
discrimination in employment, housing and public accommodations on account of actual or perceived race,
color, national origin, religion, sex, intersexuality, gender identity, sexual orientation, marital and familial
status, age, disability, ancestry, height, weight, domestic partner status, labor organization membership,
familial situation,or political affiliation.
The City endorses, and Grantee shall comply with, the clear mandate of the Americans with
Disabilities Act of 1990 (ADA) to remove barriers that prevents qualified individuals with disabilities from
enjoying the same employment opportunities that are available to persons without disabilities.
The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and
prohibits discrimination on the basis of disability. Accordingly, the City requires that Grant recipients
provide equal access and equal opportunity and services without discrimination on the basis of any
disability.
20. GOVERNING LAW AND EXCLUSIVE VENUE
This Agreement shall be governed by, and construed in accordance with, the laws of the State of
Florida, both substantive and remedial, without regard to principles of conflict of laws. The exclusive venue
for any litigation arising out of this Agreement shall be Miami-Dade County, Florida, if in State court, and
the U.S. District Court, Southern District of Florida, if in federal court. BY ENTERING INTO THIS
AGREEMENT, GRANTOR AND GRANTEE EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY
HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS
AGREEMENT.
THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.
Page 6 of 10
Exhibit 1 / Project Description
Organization: Miami-Dade Coastal Cleanup, Inc
Instructions: Describe the Project, in complete detail, as approved by the Grants Selection Committee and
the City Commission. Please be as specific as possible, and include the name of any events, specific dates,
etc. Use an extra page if necessary.
Project description as approved by City Commission and the Grants Selection Committee:
The project submitted in the initial proposal was revised based on the recommendation of the
administration due to unforseen timing issues as a result of Hurricane Irma. The following
description is the agreed upon project: Project Title: Marine Debris Education, Outreach and
Engagement to Miami Beach Elementary Schools as part of International Coastal Cleanup
Day (ICC). Each year since 2008 Miami-Dade Coastal Cleanup, Inc. (DBA
VolunteerCleanup.org) organizes Miami-Dade's participation in International Coastal
Cleanup Day, the annual event spearheaded by the Ocean Conservancy, each year falling
on the 3rd Saturday in September.
The City of Miami Beach Environment and Sustainability Grant will support a marine debris
educational outreach program and engagement with students at Miami Beach elementary
schools in advance of the September cleanup event, encouraging their participation in ICC
and our year-round shoreline cleanup opportunities. Additionally, the funding will support our
efforts to produce the ICC county-wide event, where roughly 1/3 or, 15 out of 45 total
program cleanup events take place in Miami Beach.
VolunteerCleanup.org will plan, schedule and deliver a series of presentations to 4th and/or
5th graders in Miami Beach, using a tailor-made version of our Marine Debris curriculum,
including the relationship between plastics, climate change and sea level rise. This ensures
students have the opportunity to learn about the root cause of the problem followed by the
hands-on, citizen science component in September. Presentations would be developed with
STEM guidelines in mind, to make program enticing to school administration and decision
makers. Scope includes up to a maximum of 10 presentations, aiming for 1-2 per each of 5
Miami Beach elementary schools) delivered assembly style for maximum reach, but on a
class by class basis if required. We would use partners to help deliver the content if needed.
While we will be dependent on permission from the schools to execute this, we would put
forth best effort to complete end of the May, but but continuing early September if needed.
For the 2018 ICC, The City of Miami Beach will be positioned as an official sponsor of the
event, receiving the benefits of the $5,000 level supporter- including all publicity benefits
(logo on city website, flyers, mention in email blasts, and on volunteer-check in signs) and
choice of two of the three premium benefits: Logo on the the giveaway bag, ability to provide
an insert inside the bag for all 3,000 volunteers of ICC, or private day of
service/team-building shoreline cleanup event for employees and elected officials of the City
of Miami Beach at a future agreed upon date.
Page 7of10
Nk B-\ -i
Exhibit 2-A: Project Budget I Revised Total Project Budget
Name of organization: Miami Dade Coastal Cleanup, Inc
Date(s) of Project: 10/01/17-9/30118
Attach a copy of the total Project budget or list cash expenses and cash revenues specifically
identified with your program, project, or events. Round off all numbers to the nearest dollar.
ICC 3018 Budget Detail Cost
Luggage Weight Scales 40 scales at$10 each 400
Golf Pencils 1,000 pencils at$8/box of 144 56
Wristband _ _ 6 boxes of 500 at$9.50 per box 57
Giveaway Bags 2500 x$1.00 2,500
Boxes _ 10ob boxes in-kind from Whole Foods 0
Printing Check-in Signs 50 signs x 5.00 per 250
Afterparty Budget Sandwiches,lemonade 1,000
Graphic Design flyer,check-in signs, giveaway bags 500
Printing waivers,brochures 18 -CVC •
Insurance special event one time cost 500
Volunteer Supplies first aid,bugspray,59»5 1,000
Gloves augment last years leftovers 750
Yard Sign Stakes 50 stakes 50
Print After Party Vouchers 50 _ 50
Facebook Advertising 100 100
Site Captain Debrief Meeting Food and Venue 250
TOTAL 7,643
Budget for School Presentations:
•
School Presentation Detail
Education Specialist Development,scheduling,and outreach for 8 presentations $2450
Page 8 of 10
Exhibit 2-B: Project Budget/ Revised Grant Award Budget
Name of organization: Miami Dade Coastal Cleanup, Inc
Date(s)of Project: 10/01/17-09/30/18
Grant Award: $5,000.00
Directions: Identify and itemize cash expenses to be paid from Grant award funds. Grant awards may
only be spent within budget categories declared below. Line item changes to said Budget shall not
exceed ten percent (10%) per category, so long as said expenditures do not exceed the total amount
of Grant funds.
ICC 2018 Budget Detail CostI.
Luggage Weight Scales 40 scales at$10 each 400
Golf Pencils 1,000 pencils at$8/box of 144 56
Wristband 6 boxes of 500 at$9.50 per box 57
Giveaway Bags 2500 x$1.00 2,500
Boxes boob boxes in-kind from Whole Foods 0 I
Printing Check-in Signs 50 signs x 5.00 per 250
Afterparty Budget Sandwiches,lemonade 1,000
Graphic Design flyer,check-in signs, giveaway bags 500
Printing waivers,brochures 180
Insurance special event one time cost 500
Volunteer Supplies first aid,bugsray 1,000
Gloves augment last years leftovers 750
Yard Sign Stakes 50 stakes 50
Print After Party Vouchers 50 50
Facebook Advertising 100 100
Site Captain Debrief Meeting Food and Venue 250
TOTAL 7,643
Budget for School Presentations:
School Presentation Detail
Education Specialist Development,scheduling,and outreach for 8 presentations $245
ICC Grant Award Budget $2548.00
Presentation Award Budget $2450.00
TOTAL Award Budget $4998.00
Page 9 of 10
Exhibit 2-A: Project Budget/Revised Total Project Budget
Name of organization: Miami Dade Coastal Cleanup, Inc
Date(s) of Project: 10/01/17-9/30/18
Attach a copy of the total Project budget or list cash expenses and cash revenues specifically
identified with your program, project, or events. Round off all numbers to the nearest dollar.
FICC 2018 Budget Detail Cost
Luggage Weight Scales_ 40 scales at$10 each 400
Golf Pencils 4000 pencils at$8/box of 144 56
Wristband6 boxes of 500 at$9.50 per box 57
Giveaway Bags 12500 x$1.00 2,500
Boxes 100b boxes in-kind from Whale Foods 0
Printing Check-in Signs 50 signs x 5.00 per 250
Afterparty Budget Sandwiches,lemonade 1,000
Graphic Design flyer,check-in signs, giveaway bags 500
Printing waivers,brochures 180
Insurance special event one time cost 500
Volunteer Supplies first aid,bugspray,50 x$25 1,000
Gloves augment last years leftovers 750
Yard Sign Stakes 50 stakes _ 50
Print After Party Vouchers 50 50
Faceboak Advertising 100 100
Site Captain Debrief Meeting Food and Venue 250
TOTAL 7,643
Budget for School Presentations:
School Presentation Detail _
Education Specialist Development,scheduling,and outreach far 8 presentations $2450
Page8 of 10
Exhibit 2-B: Project Budget/ Revised Grant Award Budget
Name of organization: Miami Dade Coastal Cleanup, Inc
Date(s) of Project: 10/01/17-09/30/18
Grant Award: $5,000.00
Directions: Identify and itemize cash expenses to be paid from Grant award funds. Grant awards may
only be spent within budget categories declared below. Line item changes to said Budget shall not
exceed ten percent (10%) per category, so long as said expenditures do not exceed the total amount
of Grant funds.
r ICC 2018 Budget Detail I Cost
Luggage Weight Scales _ 40 scales at$10 each _ - 400
Golf Pencils 1,000 pencils at$8/box of 144 56
I Wristband 6 boxes of 500 at$9.50 per box _ 57
Giveaway Bags 2500 x$100 2,500
Boxes _100b boxes in-kind from Whole Foods D
Printing Check-in Signs 50 signs x 5.00 per 250
Afterparty Budget Sandwiches,lemonade '_ 1,000
Graphic Design flyer,check-in signs, giveaway bags 500
I Printing waivers,brochures _ I 180
I Insurance I special event one time cost I 500
Volunteer Supplies _ ! first aid,bugsray i 1,000
Gloves augment last years leftovers 750
Yard Sign Stakes 50 stakes I 50
Print After Party Vouchers 50 50
Facebook Advertising 100 _ _100
SiteCaptain Debrief Meeting I Food and Venue 250
TOTAL 7,643
Budget for School Presentations:
School Presentation I Detail
Education Specialist Development,scheduling,and outreach for 8 presentations $245d,
ICC Grant Award Budget l $2548.00 I
Presentation Award Budget $2450.0D
TOTAL Award Budget I $4998.00
Page 9 of 10
Allowable Grant Expenditures Related to Grant Project:
• Fees directly related to the proposed program, projector event;
• Production costs related to the proposed program, projector event;
• Honoraria;
• Equipment rental and expendable materials;
• Marketing;
• Publicity; and
• Equipment rental and personnel necessary to provide program accessibility as mandated by
the Americans with Disabilities Act(ADA) and Section 504 of the Rehabilitation Act of 1973.
Grant Use Restrictions
Grant Funds may not be used towards the following activities or items:
• Remuneration of City of Miami Beach employees for any services rendered as part of a project
funded by the City's Environment and Sustainability grant programs;
• Administrative salaries or fees
• "Brick and mortar" expenses or permanent equipment; unless the purchase price is less than
the cost of rental;
• City of Miami Beach fees or services (permit fees, off duty police, electricians, insurance, etc.);
• Debt reduction;
• Indirect or general operating costs related to the operation of the organization
• Travel or transportation;
• Insurance Fees
• Social and/or fundraising events, beauty pageants or sporting events;
• Hospitality costs, including decorations or affiliate personnel;
• Cash prizes;
• Lobbying or propaganda materials;
• Charitable contributions; and
• Events not open to the public, unless the event serves to specifically benefit City of Miami
Beach government and has been previously approved as such by the Environment and
Sustainability Director.
Required supporting materials for final reports.
• Grantee shall provide the City with copies of all receipts, invoices, cancelled checks
(copies of both front and back) and proof of expenditures of Grant monies. GRANTEE
SHALL CATEGORIZE ALL RECEIPTS, INVOICES, AND CANCELLED CHECKS, ETC.
ACCORDING TO THE CATEGORIES SET FORTH IN THE GRANT BUDGET (for
example, all artist payments shall be separate from advertising payments). Invoices
and checks must be directly related to expenses for Grant-funded activities taking place
within the 2017 calendar year.
• Proof of City logo and credit line in Project publications and advertisements.
• Proof of performance(s), such as programs, brochures and flyers.
Page 10 of 10