Loading...
Amendment No. 4 to the PSA with Industrial/Organizational Solutions, Inc. o20/ S- a 90‘,/ AMENDMENT NO. 4 TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI BEACH, FLORIDA AND INDUSTRIAL/ORGANIZATIONAL SOLUTIONS, INC. TO PROVIDE TESTING SERVICES TO DETERMINE QUALIFIED APPLICANTS FOR POLICE AND FIRE ENTRY LEVEL POSITIONS AND CLASSIFIED PROMOTIONAL CLASSIFICATIONS PURSUANT TO RFP #34-10/11 This Amendment No. 4 (Amendment) to the Professional Services Agreement dated July 18, 2012 (the "Agreement") as amended by Amendment No. 1, Amendment No. 2, and Amendment No. 3 to the Agreement (collectively, the "Agreement") by and between the CITY OF MIAMI BEACH, FLORIDA, a municipal corporation organized and existing under the laws of the State of Florida, having its principal place of business at 1700 Convention Center Drive, Miami Beach, Florida 33139 (the "City"), and INDUSTRIAL/ORGANIZATIONAL SOLUTIONS, INC., a State of Illinois corporation, having its principle place of business at 1127 S. Mannheim Road, Suite 2013, Westchester, IL 60154-2562 (the "Consultant"), is made and entered into this 2`p day ofc-=r-r . , 2018 (Effective Date): RECITALS WHEREAS, on July 18, 2012, the Mayor and City Commission adopted Resolution Number 2012-2794. approving and authorizing the City Manager to execute a Professional Services Agreement with Consultant for testing services to determine qualified applicants for Police and Fire entry level positions and classified promotional classifications; and WHEREAS, on April 12, 2013, the City and Consultant executed the Agreement for testing services for Police Sergeant and Police Lieutenant positions, in an amount not to exceed $75,400.00; and WHEREAS, on April 17, 2013, the Mayor and City Commission adopted Resolution No. 2013-28182, approving the Mayor and City clerk to execute on amendment ("Amendment No. 1") to the Agreement to provide additional testing services during the first contract year for Police Officer (Certified) and Fire Fighter entry level positions and requesting additional funding, in an amount not to exceed $70,000.00, thereby increasing the contract amount to an amount not to exceed $145,400.00; and WHEREAS, on October 16, 2013, the Mayor and City Commission adopted Resolution No. 2013-28396 ("Amendment No. 2"), amending Resolution No. 2013- 28182, authorizing additional testing services during the first contract year for Ocean Rescue Division of the Fire Department for Lifeguard II and Lifeguard Lieutenant positions, in an additional amount not to exceed $38,000.00, thereby increasing the contract amount to an amount not to exceed $183,400.00; and WHEREAS, on October 22, 2014, the Mayor and City Commission adopted Resolution No. 2014-28775 ("Amendment No. 3"), increasing the scope of the 1 Agreement, to provide testing services for the Fire Department, in an additional amount not to exceed $71,000.00, thereby increasing the contract amount to an amount not to exceed $254,400.00; and WHEREAS, on July 8, 2015, the Mayor and City Commission adopted Resolution No. 2015-29061 ("Amendment No. 4"), increasing the scope of the Agreement to provide testing services for the Police Department, and request additional funding in an additional amount not to exceed $120,000.00, for a total additional sum not to exceed $374,400.00; and WHEREAS, the City has a need for the Consultant to review, develop, validate, administer, and score examination to identify qualified fire fighters, certified police officers, potential non-certified police officer trainees, certified police officers and fire fighters; WHEREAS, on February 10, 2016, the Mayor and City Commission adopted Resolution No. 2015-29061 ("Amendment No. 5"), increasing the scope of the Agreement to provide testing services for the Police Department during the fourth contract year, in an additional amount not to exceed $69,400.00, for a total additional sum not to exceed $443,800.00. NOW THEREFORE, the parties hereto, and in consideration of the mutual promises, covenants, agreements, terms and conditions herein contained, and other good and valuable consideration, the sufficiency of which is hereby acknowledged, the City and Consultant hereby agree to amend the Agreement as follows: 1. ABOVE RECITALS. The above recitals are true and correct and are incorporated as part of this Amendment. 2. MODIFICATIONS. The Agreement is amended to add "Schedule A-7," which is attached hereto and incorporated herein by reference. 3. OTHER PROVISIONS. All other provisions of the Agreement, as amended, are unchanged. 4. RATIFICATION. The City and Consultant ratify the terms of the Agreement, as amended by this Amendment. THE REMAINDER OF THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK. 2 IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed by their appropriate officials, as of the date first entered above. FOR CITY: CITY OF MIAMI BEACH, FLORIDA ATTEST: By: Rafael ranado, City Clerk nnti.0 40114 I Gelber, ayor ...QEgcw4 Rya L Date IG�.�eon._ �C 4 * .\NCDB? CFE\TED• FOR CONSULTANT: L\14-;:4\... rrrjUD C) r AUORGANIZATIONAL H 'N-� ONS, INC. ATTEST: By: (. 1 ��,�i Secretary President Q /vI4,1 .1 ).t.l ��....", C .Luteol Print amV,e Print Name -31 - IC Date F:ATTO/TORG\GI SELA\FORMS\AMENDMENTS\AME N DMENTTEMPLATE APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION p 3 1 V 412�f/�0 I/City :ttorney f 4` Dote EXHIBIT A-5: SCOPE OF ADDITIONAL SERVICES FOR THE THIRD CONTRACT YEAR 4 ATTACHMENT C7D r /q INDUSTRIAL/ORGANIZATIONAL SOLUTIONSa SCIENCE CaAPETV Nn1. .4. ; The following table(s) contain a breakdown of the project steps and associated costs. • Rate Classification/Schedule 1/0.Solutions Staff Members Rate/ Hour Brian Marentette, Ph.D, Consultants Linda Reynaud, M.A. $250 Maria Szczech MA. Technical writer Karen Steiger, M.A. $85 Robert McMahan • Administrative - Carolyn Kalafut 535 Tauri Marsiglio Am Ku.ec M.A. I ecfi Bruiser SCep Coimulinl: Wrtr. Admin. ' Hrs. H rs. Hrs. Cost Timeline • Project Kick-off and Planning: Phone conference or face-to-face meeting to review project details,finalize project timeline, 3111111 Week discuss expectations,and assign roles and responsibilities Job analysis update: review critical knowledge,skills,abilities,job performance Weeks 2- dimensions from 2012 job analysis with SMEs 4 i $1,000 3 to determine necessary updates. Candidate orientation:Delivery of two candidate preparation presentations which cover all test components and provide $2,000 Weeks - general information about exercise format, exam administration,logistics,tips on how to prepare,etc. Written examinations:Development of !, questions,review of examination questions with SMEs to collect content validation evidence,CVRs and Angoff ratings;and to Weeks 6- select final questions for the exam. 30 84 4 $14,780 14 Formatting of final written examinations, development of scoring programs,and preparation of candidate appeals process, scoring and reporting of results. Copyright e 2015 105,Inc. Page 1 Gisela-Stephanie various Fire and Police 000059 • • • Tech Project Step Consultant Wrtr, Atlmle. • Hrs. Hrs. Hrs, Cost Timeline Written exam:Administer exams to sergeant and lieutenant candidates. Conduct two days 24 $6,000 Week 15 • of candidate appeals sessions. Assessment center:Development of i ' exercises,rating protocols,review of content Weeks 5- I with department SMEs. Formatting of final 38 16 510,060 a 18 assessment materials,preparation and printing of materials. Assessment center:I/O Solutions will train 1, assessors and role-players on day 1, administer the exercises on day 2 and day 3. Note:Assumes a maximum of 18 candidates 24 24 $6,840 Week 18 participate In the assessment center per rank.Additional days needed for rating videos will be billed at the rate of 51,500/day. Assessment center: Assessor scores will be aggregated,double-checked,combined Into 5 12 $1,670 week 19 final composite scores and formatted according to client specifications. • Assessment center:Conduct assessment 16 5560 Week 21 center candidate review/appeals sessions. Assessment centeo Review and respond to candidate appeals to assessment center 30 6 $7,710 Week 22 scores. Assessment center feedback: Individual candidate feedback reports will be prepared 3 12 20 52,470 Week 24 to document quantitative performance and provide feedback comments from assessors. Challenge assistance(if required): Provide consulting services and assistance as Billed on an as-needed basis at the necessary during the process and to respond rate of 5250/hour $0 Ongoing to candidate grievances or challenges related to the examination process or results. Project technical report to document job analysis,validation,outcomes, 4 16 $2,360 Week 30 recommendations for the future,etc. Copyright®2015 10S,Inc Page 2 Gise:a-Stephanie various Fire and Police 000060 Tech Protect Stc6 Consul to nit ; Wrtr. ACrnln. Hrs. Hrs. Firs. Cost Trrn@line Assessor costs(per diems,sites,meals,etc.) Paid by City Paid by Facility . procurement costs Consultant travel expenses ty Billed directly to the City(detail of $2475 ■ estimate Is provided below) TOTAL Project Investment/Cost $62,775 ■ Travel Costs (detailed) Airfare cost(per trip) $650 Lodgingaate(daily) $200 Transportation,rental,parking fees(daily) $80 Daily meal allowance(daily) $45 Av1 rc but. Trani Meal Travel - Days Staff Units Units Units Units Total Trip 1: Candidate Orientation © EW -$1.300 Trip 2:Written Exam administration and appeals ©© 3 © 3 $1,625 Trip 3:Assessment Center administration 2 6 6 6 $3,250 Trip 4:Assessment Center appeals WI $1,300 administration 57.475 Copyright©2015 105,Inc. Page 3 Gisela-Stephanie various Fire and Poiire 000061 Acceptance by IOS: Industrial/Organizational Solutions, Inc. (d.b.a. I/O Solutions, Inc.; 1OS, Inc.) agrees to conduct the work outlined herein according to a timeline that is mutually agreeable to both parties. ad C 'p/ Signature of Authorized Agent President& CEO Title of Authorized Agent May 7, 2015 Date Copyright©2015 105,Inc. Page 4 Gisela-Stephanie various Fire and Police 000062 EXHIBIT A-6: SCOPE OF ADDITIONAL SERVICES FOR THE THIRD CONTRACT YEAR 5 I INDUSTRIAL/ORGANIZATIONAL SOLUTIONS �JJJJ1 Et PEn-s IN THE SCIENCE or Poauc smcTV sELECTrory • Statement of Work Client: City of Miami Beach - Police Department Project Title: Police Officer (non-certified) Testing Process The purpose of:his document is to describe the components of the proposed project and to document the associated costs. The table on the following page will describe the anticipated project steps and associated costs. Should any component of the project need to be modified,105 will contact the client and explain the required modification and any associated pricing change. Any future change In the proposed project must be mutually acceptable to the Client and l0S. Industrial/Organizational Sol utons will submit Invoices according to the following schedule'. 1/3 at project commencement,1/3 at the project midpoint,and 1/3 upon completion of the project. Gisela-Stephanie various Fire and Police 000063 • The following table(s) contain a breakdown of the project steps and associated costs. Fate Cl, Ss iticalion/Scllied rile I/O Solutions Star Members Rale/ Hour Brian Marentette, Ph.D. Consultants Linda Reynaud, M.A. $250 Marla Szczech, M.A. Technical writer Karen Steiger, M.A. $85 Robert McMahon Administrative Carolyn Kalafut $35 Taml Marslglio Amy Kupec, M.A. Consultant Tech Admin. Project Step Hrs. 'Nrt r. Hrs. Cost Timeline Hrs. Project Kick-off and Planning: Phone - conference or face-to-face meeting to review project details,finalize oroject timeline,discuss 3 $750 Week 1 expectations,and assign roles and responsibilities Candidate orientation:Delivery of two candidate preparation presentations which cover all test components and provide general 20 $6,000 Weeks information about exercise format,exam administration,logistics,tips on how to prepare,etc. Written exam:Administer exams across Ifi $4,000 T9D several sessions spanning two days. • Written exam:National Criminal Justice Officer Selection'nventory-Integrity(NCOSI^2j @ Estimated 1,000 candidates $28,000 $18/candidate;Situationally Based Styles Assessment(SBSA)@$10/candidate Challenge assistance Of required): Provide consulting services and assistance as necessary during the process and to respond to $0 Ongoing candidate grievances or challenges related to the examination process or results. Copyright©2015 105,Inc. Page 1 • Gisela-Stephanie various Fire and Police 000064 Project echnical report to document lob analysis,validation,outcomes, 4 16 $2,360 TBD recommendations for the future,etc Paid by Assessor costs(per diems,sites,meals,etc.) City Paid by Facility procurement costs City Billed $2,925 Consultant travel expenses directly TOTAL Project Investment/Cost $44,035 Travel Costs (detailed) Airfare cost(per rip) $650 Lodgirg Pate(daily) $200 Transportation,rental,parking fees(daily) $80 Daily meal allowance(daily) $45 Allure Lad1'. bans. Meal Travel Pep Sml Units Unit; Units Units Total Trip 1: Candidate Orientation 2 1 1 2 2 2 $1,300 Trip 2:Written Exam administration and appeals 3 1 1 3 3 3 51,625 I TOTAL $2,925 Copyright©2015 ICS,Inc. Page 2 Gisela-Stephanie various Fire ano Police 00006.`. • Acceptance by 105: Industrial/Organizational Solutions, Inc. (d.b.a, I/O Solutions, Inc.; 105, Inc.) agrees to conduct the work outlined herein according to a timeline that is mutually agreeable to both parties. Cia/C Leyd Signature of Authorized Agent President&CEO Title of Authorized Agent May 7, 2015 Date Copyright O 2015 IOS,Inc. Page 3 Gisela-Stephanie various Fire and Police 000066 • SEPARATE ITEM Gisela-Stephanie various Ere and Police 000033