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Amendment No. 5 to the PSA with Industrial/Organizational Solutions Inc. r.. l � 2'7, 9/ AMENDMENT NO. 5 TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI BEACH, FLORIDA AND INDUSTRIAL/ORGANIZATIONAL SOLUTIONS, INC. TO PROVIDE TESTING SERVICES TO DETERMINE QUALIFIED APPLICANTS FOR POLICE AND FIRE ENTRY LEVEL POSITIONS AND CLASSIFIED PROMOTIONAL CLASSIFICATIONS PURSUANT TO RFP #34-10/11 This Amendment No. 5 (Amendment) to the Professional Services Agreement dated July 18, 2012 (the "Agreement") as amended by Amendment No. 1, Amendment No. 2, Amendment No. 3, and Amendment No. 4 to the Agreement (collectively, the "Agreement") by and between the CITY OF MIAMI BEACH, FLORIDA, a municipal corporation organized and existing under the laws of the State of Florida, having its principal place of business at 1700 Convention Center Drive, Miami Beach, Florida 33139 (the "City"), and INDUSTRIAL/ORGANIZATIONAL SOLUTIONS, INC., a State of Illinois corporation, having its principle place of business at 1127 S. Mannheim Road, Suite ?013, Westchester, IL 60154-2562 (the "Consultant"), is made and entered into this L`fday of Au c, , 2018 (Effective Date): RECITALS WHEREAS, on July 18, 2012, the Mayor and City Commission adopted Resolution Number 2012-2794, approving and authorizing the City Manager to execute a Professional Services Agreement with Consultant for testing services to determine qualified applicants for Police and Fire entry level positions and classified promotional classifications; and WHEREAS, on April 12, 2013, the City and Consultant executed the Agreement for testing services for Police Sergeant and Police Lieutenant positions, in an amount not to exceed $75,400.00; and WHEREAS, on April 17, 2013, the Mayor and City Commission adopted Resolution No. 2013-28182, approving the Mayor and City clerk to execute on amendment ("Amendment No. 1") to the Agreement to provide additional testing services during the first contract year for Police Officer (Certified) and Fire Fighter entry level positions and requesting additional funding, in an amount not to exceed $70,000.00, thereby increasing the contract amount to an amount not to exceed $145,400.00; and WHEREAS, on October 16, 2013, the Mayor and City Commission adopted Resolution No. 2013-28396 ("Amendment No. 2"), amending Resolution No. 2013- 28182, authorizing additional testing services during the first contract year for Ocean Rescue Division of the Fire Department for Lifeguard II and Lifeguard Lieutenant positions, in an additional amount not to exceed $38,000.00, thereby increasing the contract amount to an amount not to exceed $183,400.00; and WHEREAS, on October 22, 2014, the Mayor and City Commission adopted Resolution No. 2014-28775 ("Amendment No. 3"), increasing the scope of the 1 Agreement, to provide testing services for the Fire Department, in an additional amount not to exceed $71,000.00, thereby increasing the contract amount to an amount not to exceed $254,400.00; and WHEREAS, on July 8, 2015, the Mayor and City Commission adopted Resolution No. 2015-29061 ("Amendment No. 4"), increasing the scope of the Agreement to provide testing services for the Police Department, and request additional funding in an additional amount not to exceed $120,000.00, for a total additional sum not to exceed $374,400.00; and WHEREAS, the City has a need for the Consultant to review, develop, validate, administer, and score examination to identify qualified fire fighters, certified police officers, potential non-certified police officer trainees, certified police officers and fire fighters; WHEREAS, on February 10, 2016, the Mayor and City Commission adopted Resolution No. 2015-29061 ("Amendment No. 5"), increasing the scope of the Agreement to provide testing services for the Police Department during the fourth contract year, in an additional amount not to exceed $69,400.00, for a total additional sum not to exceed $443,800.00. NOW THEREFORE, the parties hereto, and in consideration of the mutual promises, covenants, agreements, terms and conditions herein contained, and other good and valuable consideration, the sufficiency of which is hereby acknowledged, the City and Consultant hereby agree to amend the Agreement as follows: 1. ABOVE RECITALS. The above recitals are true and correct and are incorporated as part of this Amendment. 2. MODIFICATIONS. The Agreement is amended to add "Schedule A-7," which is attached hereto and incorporated herein by reference. 3. OTHER PROVISIONS. All other provisions of the Agreement, as amended, are unchanged. 4. RATIFICATION. The City and Consultant ratify the terms of the Agreement, as amended by this Amendment. THE REMAINDER OF THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK. 2 IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed by their appropriate officials, as of the date first entered above. FOR CITY: CITY OF MIAMI BEACH, FLORIDA ATTEST: By: Rafa€I E. Gr nado, City Clerk Dan Gelber, Mayor \y`g 44 !l .,6 2v z n \ . Date \ . ......... .Cy q ..INCCRP CRATED. FOR CONSULTANT: "\, i M5't STRIALJORGANIZATIONAL / :`pu + UTIONS, INC. TCH 26' ATTEST: By: �7 geid-'r .e1, Secretary President l_ 4evo--11-15 ll" c -1 Ler( Print Name Print Name -� 31 Date F.ATTO/TORG\GISELA\FORMSWMENDME NTS\AMENDMENTTEMPLATE APPROVED AS TO FORM & LANGUAGE &FOR EXECUTION 3atij Lit ISLLuate F 0 Cttorn= i EXHIBIT A-7: SCOPE OF ADDITIONAL SERVICES FOR THE FOURTH CONTRACT YEAR 4 ? . . . ' " s . ite \ , -3, \ 2 � \ . Proposal to Provide Promotions \ : $% mow% Testing Services f r MiamiBea h ! Af Fire Department 414 ddb 4,0. . \% \ » $ / _ «\\ Industrial/Organizational Solutions, Inc. 1 / / \ September 2014 SOLUTIONS - . max \ \ C It Presented to: 9t1-( \ � City of Miami Beach . - . � \ \ � � . . . . i \ \ \ 2 . y\ t , . . I. / Statement of Wor The purpose of this document is to describe the components of the project that will be performed and to document the associated costs. Project Title: Miami Beach Fire Department Captain and Lieutenant Promotional Assessment Approximate Commencement: August 2014 The following table presents the project components and the associated cost of those components. Project Step Cost Timeline Project Kick-off and Planning: Phone conference or face-to-face meeting to review project details, finalize project timeline, discuss expectations, and $700 Week I assign roles and responsibilities Job analysis: Job observations and interviews and development, coordination and distribution and analysis ofJAQ to identify critical knowledge. skills, $8,500 Weeks 1-7 abilities, job performance dimensions, or competencies to be assessed. Candidate orientation: Delivery of candidate preparation presentation for $1500 Week 6 both ranks (department may choose to do this via online video). • Written Examination Development: Develop 175 draft items for the multiple-choice job knowledge examinations. Review of examination $10,600 Weeks 2-10 questions with SMEs to conduct CVRs and Angoff ratings;and to select final 150 questions for the Captain examination and the Lieutenant examination. Written Examination Administration:Administer written exams, scoring and response to candidate appeals/challenges. Assumes one administration. $1500 Week 12 (additional days needed for on-site appeal sessions would be billed at the rate of$I.000/day) Written Examination Appeal Session Administration: I I/O Staff member on- site to administer appeal session and collect appeal responses. Two days on- $2,000 Week 12 site at the rate of$1,000 per day. Oral Assessment Development: Design and development of two oral $14,000 Weeks 6-IS exercises each for the Captain and Lieutenant assessments. Oral Assessment Administration: Includes assessor training, administration and oversight of the assessment, scoring, and preparation of results, appeal $11,200 Week 17 responses, and feedback to candidates. Copynghr©2014,Industrial/Organizational Solutions,Inc 2 CONFIDENTIAL-TRADE SECRET Oral Examination Appeal Session Administration: I I/O Staff member on-site to administer appeall session and collect appeal responses. Two days on-site $2,000 Week 17 at the rate of$1,000 per day. Project technical report to document job analysis, validation, outcomes, $2,000 Week 20 recommendations for the future, etc. Assessor Recruitment for 8 assessors $750 Assessor costs (per diems, sites. meals, travel etc.). OFF-SITE cost= $8, 980, Paid by the ON-SITE cost= $12,360. (breakdown is presented below) City Paid by the Facility procurement costs for exams, assessments and appeal sessions City Administrative expenses (printing, shipping) $250 Consultant travel expenses, estimated at 5 trips: • I consultant, 2 days for orientation Billed • 1 consultant 1 day for exam admin directly to • I analyst 2 days for exam appeals City • I consultant and 1 analyst for 2 days for oral admin • I analyst for 2 days of oral appeals) TOTAL Project Investment/Cost $55,200 Assessor Arrangement Options OFF-SITE IN CHICAGO (8 assessors, 2 days + I day training) Item Unit Cost Compensation for 3 days, 8 assessors (training+ assessing videos) $400/day per assessor $7,200 • Space for assessor to work(4 rooms, 2 days) $125/day per room $1,000 Lunches for 3 days $10/assessor per day $240 Mileage reimbursement for assessor driving (estimated 60 miles roundtrip/days) $0.56/mile $540 TOTAL $8,980 ON-SITE IN MIAMI BEACH (8 assessors, 2 days + I day training) Item Unit Cost Flights (8 assessors) $500/assessor $4,000 Assessor transportation 8 assessors (roundtrip airport transit) $70/assessor $560 Space for training assessor to work (4 rooms, 2 days) $125/day per room $1,000 Per diem for meals $60/day $960 Hotel accommodations for assessors (8 assessors, 3 nights) $200/night $4,800 Additional I/O travel expenses (I night for consultant, 3 nights $200/night, $60/day for admin, meals) meals $1,040 TOTAL $12,360 Copyright©2014,Industrial/Organizational Solutions.Inc 3 CONFIDENTIAL—TRADE SECRET *I/O assumes that the city will be responsible for securing assessors, providing all accommodations for assessors, securing facilities (test administration facility, assessment center site). I/O can provide a revised SOW or a change order if the city desires for I/O to manage the coordination of other aspects of the process, such as job analysis interview locations, assessment sites, assessor recruitment and accommodations, etc. The above table identifies all facets of the project for which I/O Solutions is being engaged. Should any of the project components need to be modified or additional components/facets added, the proposed hourly rates ($175/hr. for consultants; $65/hr. for item writers: $25/hour for administrative) will be applied and appropriate price adjustments will be made. I/O Solutions will submit invoices according to the following schedule: 1/3 upon project commencement, 1/3 after development of the assessment center, and 1/3 upon completion (the technical report will be billed as a separate item). The proposed price is fixed-firm and will be invoiced according to the above schedule. The line item detail is presented for reference. Client Acceptance: I acknowledge that I have reviewed this Statement of Work and hereby authorize Il0 Solutions and its representatives to commence work on the project components as described herein. Signature of Authorized Agent Title of Authorized Agent Dote Capyngn[02014,IndusrrallOrganizational Solutions,Inc 4 CONFIDENTIAL—TRADE SECRET SOLUTIONS The Public Safety Selection SpecialistsTM Capynghl©2014,InEustnollosganizational Solutions,Inc 5 CONFIDENTIAL-TRADE SECRET