Amendment No. 36 with Fentress Architects AMENDMENT NO.36 7° if Ag
TO THE AGREEMENT BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA �7
AND 2.91i*
FENTRESS ARCHITECTS,
DATED MAY 14, 2014,
FOR DESIGN CRITERIA PROFESSIONAL SERVICES FOR THE MIAMI BEACH CONVENTION CENTER
RENOVATION PROJECT,
IN THE AMOUNT OF $136,408 /�
This Amendment No. 36 to the Agreement made and entered this 6 day of Auc„r 7 , 2018, by and between
the CITY OF MIAMI BEACH, a municipal corporation existing under the laws of the State of Florida (hereinafter
referred to as City), having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida 33139, and
FENTRESS ARCHITECTS, a Colorado corporation, having its offices at 421 Broadway, Denver, Colorado
(hereinafter referred to as"Consultant" or"Architect-Engineer").
RECITALS
WHEREAS, pursuant to Request for Qualifications (RFQ) No. 2014-142ME, the Mayor and City Commission
adopted Resolution No. 2014-28538 on April 9, 2014, approving and authorizing the Mayor and City Clerk to
execute an Agreement with Fentress Architects for Design Criteria Professional Services for the Miami Beach
Convention Center Renovation Project(the"Agreement"); and
WHEREAS, the Agreement was executed for a lump sum amount of $10,967,200 including reimbursable
expenses; and
WHEREAS, on December 8, 2014, Amendment No. 1 was executed for correction to Task 3 - Design
Development and Design Criteria Package Services, requiring 30% completion level for low voltage systems in lieu
of 90% completion; and
WHEREAS, on December 8, 2014, Amendment No. 2 was executed for supplemental civil engineering
services in the amount of$41,079; and
WHEREAS, on December 8, 2014, Amendment No. 3 was executed for additional services to revise the
quantity, sizes and configurations of the main ballroom, junior ballrooms, and meeting rooms, in the amount of
$179,982; and
WHEREAS, on January 21, 2015, Amendment No. 4 was executed for a regional stormwater pump station
location analysis, and for the development of a 3D animation and custom website for the Project in the amount of
$76,605; and
WHEREAS, on February 11, 2015, the City Commission authorized Resolution No. 2015-28925,
authorizing an additional lump sum amount of $14,489,500, for the purpose of retaining Fentress to complete all
design and construction administration services for the Project; and
WHEREAS, on March 31, 2015, Amendment No. 5 was executed for the completion of design development
documents and preparation of Bid Package 1, in the amount of $2,442,400 (part of Resolution No. 2015-28925);
and
WHEREAS, on May 28, 2015, Amendment No. 6 was executed for a deductive adjustment to the
Agreement in the total amount of$3,129,259, to delete the remaining Tasks 4, 5 and 6 of the Scope of Services set
forth in Schedule A of the Agreement, as such tasks are no longer applicable and shall be superseded by a
subsequent amendment with regard to the construction documentation and administration services required for the
Project(part of Resolution No. 2015-28925); and
WHEREAS, on May 28, 2015, Amendment No. 7 was executed for Additional Services relating to wind
loading and micro-climate services, in the amount of$117,200;
WHEREAS, on May 28, 2015, Amendment No. 8 was executed to retain Fentress Architects to serve as
Architect of Record for the Project, to clarify requirements with regard to Design Development, and to provide for
completion of Construction Documents and all construction administration services required of the Architect-
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Engineer for the Project, in the total amount of$15,156,359(part of Resolution No. 2015-28925); and
WHEREAS, on August 14, 2015, Amendment No. 9 was executed for the provision of Commissioning
Services, in the total amount of$302,876; and
WHEREAS, on October 27, 2015, Amendment No. 10 was executed for a parapet design analysis and
consultation services to reduce the applicable wind pressures on the curtain wall for potential construction cost
reductions, in the amount of$15,000; and
WHEREAS, on December 4, 2015, Amendment No. 11 was executed for the preparation of event plans
background drawings to be used by event planners during construction, in the amount of$36,875; and
WHEREAS, on March 29, 2016, Amendment No. 12 was executed for stormwater design revisions related
to Public Works Department's pump stations design, in the amount of$34,073; and
WHEREAS, on May 31, 2016, Amendment No. 13 was executed for design changes associated with the
removal of the smoke control system, in the amount of$173,790; and
WHEREAS, on June 10, 2016, Amendment No. 14 was executed for additional site visits by members of
the design team for a weekly presence through July 28, 2016, and for the implementation of alternative designs
requested by the Construction Manager, in the amount of$148,999; and
WHEREAS, on July 18, 2016, Amendment No. 15 was executed for design changes associated with
raising 18th Street, 19th Street and Convention Center Drive, requested by Public Works to allow the raising of
Meridian Avenue and 17th Street in the future, in the amount of$111,338; and
WHEREAS, on August 26, 2016 Amendment No. 16 was executed for the addition of a 72" storm culvert to
serve as a temporary bypass until the new culvert on 17th Street is completed by Public Works; and for the redesign
of Convention Center Drive between 17th and 18th Streets due to the postponement of the Convention Center Hotel
Project, in the amount of$70,270; and
WHEREAS, on September 7, 2016, Amendment No. 17 was executed for GMP cost reconciliation services
beyond what was originally contemplated in the basic construction administration services, in the amount of
$49,360; and
WHEREAS, on September 7, 2016, Amendment No. 18 was executed for additional site visits by members
of the design team for a weekly presence through approximately September 30, 2016, and for the implementation
of alternative designs requested by the Construction Manager, in the amount of$112,649;and
WHEREAS, on October 24, 2016, Amendment No. 19 was executed for design changes associated with
retaining the east half of the existing exhibit hall bridge to provide more flexibility in egress travel distances of show
layouts, in the amount of 220,291; and
WHEREAS, on November 16, 2016, Amendment No. 20 was executed for additional reviews of steel
submittals and for revisions of levels two and five truss loading for temporary conditions for Art Basel 2016; this
Amendment is to be funded from a deductive change order to the Agreement with Clark Construction, in the amount
of$96,710; and
WHEREAS, on December 20, 2016, Amendment No. 21 was executed for additional design services
associated with the incorporation of additional security cameras, revisions to vaults requested by FPL, additional
structural engineering resulting from unforeseen site conditions (RFIs), construction details for the temporary
transition slab required for Art Basel 2016, and renovation of the east kitchen not included in the original scope of
work, in the amount of$80,330; and
WHEREAS, on December 20, 2016, Amendment No. 22 was executed for revisions to the construction
documents as needed for artwork installations by Sarah Moris, Franz Ackermann and Ellen Harvey, selected as
part of the Art in Public Places Program, in the amount of$17,121; and
WHEREAS, on December 20, 2016, Amendment No. 23 was executed for additional structural engineering
services due to non-conformances by Clark Construction, in the amount of$10,000; and
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WHEREAS, on January 18, 2017, Amendment No. 24 was executed for additional design, permitting and
construction administration services related to a new sanitary sewer lateral for the Carl Fisher Clubhouse, in the
amount of$18,625; and
WHEREAS, on May 5, 2017, Amendment No. 25 was executed for revisions to the signage package, in the
amount of$12,030; and
WHEREAS, on May 5, 2017, Amendment No. 26 was executed for additional reviews of structural
submittals and for design revisions associated with non-conforming field conditions, funded from a deductive
change order to the Agreement with Clark Construction, in the amount of$15,580; and
WHEREAS, on May 5, 2017, Amendment No. 27 was executed for design services to incorporate a new
vertical circulation connection between the north side of the Exhibit Hall D and the Grand Ballroom on Level 2, in
the amount of 124,240, as approved by the City Commission on April 26, 2017 (Agenda Item R7T); and
WHEREAS, on June 30, 2017, Amendment No. 28 was executed for design revisions associated with the
relocation of the 19'"Street pump station, in the amount of$2,585; and
WHEREAS, on August 15, 2017, Amendment No. 29 was executed for design solutions for contractor-
requested items related to closing non-conforming conditions related to RFI 3251, and for additional reviews of
structural submittals, funded from a deductive change order to the Agreement with Clark Construction, in the
amount of$30,875 ; and
WHEREAS, on August 18, 2017, Amendment No. 30 was executed for additional services associated with
revisions to the P-Lot Park design, as approved by the City Commission on July 26, 2017, in the amount of
349,076; and
WHEREAS, on September 18, 2017, Amendment No. 31 was executed for revisions to the construction
documents as needed for artwork installations by Joseph Kosuth, selected as part of the Art in Public Places
Program, in the amount of$14,570; and
WHEREAS, on September 18, 2017, Amendment No. 32 was executed for revisions to the construction
documents approved in Amendment No. 27, to accommodate the construction that progressed during the delayed
issuance of the package due to extended negotiations with Art Basel, in the amount of$11,430; and
WHEREAS, on September 19, 2017, Amendment No. 33 was approved for drainage revisions associated
with keeping the existing culvert that crosses the P-Lot in lieu of removal, as requested by Public Works, due to the
postponement of the 17'" Street drainage improvements, in the amount of $11,985, and for revisions to the
southwest corner rendering in the amount of$1,350; and
WHEREAS, on December 15, 2015, Amendment No. 34 was executed for additional reviews of structural
submittals, and for design solutions for contractor-requested items related to closing non-conforming conditions, in
the amount of$50,785, to be funded from a deductive change order to the Agreement with Clark Construction; and
WHEREAS, on December 15, 2017, Amendment No. 35 was executed for design revisions to the 21st
Street Park as a result of the pump station installation and changes required for AIPP installations in the amount of
$43,788, and for design solutions for the repair to the existing culvert which collapsed during installation of the new
culvert, in the amount of$$4,840; and
WHEREAS, this Amendment No. 36 is for 19'" Street revisions as a result of pump station relocation, and
additional construction administration services through November 30, 2018.
NOW, THEREFORE, the parties hereto, and in consideration of the mutual promises, covenants,
agreements, terms, and conditions herein contained, and other good and valuable consideration, the respect and
adequacy are hereby acknowledged, do agree as follows:
1. ABOVE RECITALS.
The above recitals are true and correct and are incorporated as a part of this Amendment No. 36.
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2. MODIFICATIONS.
The Agreement is amended as provided in Appendix"A-36", attached herein.
3. OTHER PROVISIONS.
Alt other provisions of the Agreement, as amended, are unchanged and in full force and effect.
4. RATIFICATION.
The City and Consultant ratify the terms of the Agreement, as amended by this Amendment No.36.
IN WITNESS WHEREOF,the parties hereto have caused this Amendment No. 36 to be executed in their
names by their duly authorized officials as of the date first set f'rth above.
ATTEST: CITY •F MIA BEACH
C/6/IV _a
Rafael Granado Ji ry L. M. =les
City Clerk Cit anager
• • ST: lip CONSULTANT:
F- -S ARCHIT CT
Signature: �W / Signature
i t ._/Q._ . C/45 CUM rs u. F2A1aev;Q3ts4Qu4 4-CEO
•rint Name/ I e '. r53I Print Name/Title
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RC'H 2b .< cxrAttorney ' Date
4
Appendix"A-36"
1. SCOPE OF SERVICES
a) it Street Revisions, including median, striping, S-26 connection and mountable curb: refer to attached
proposal dated June 15, 2018.
b) Additional Construction Administration Services: refer to attached proposal dated June 6, 2018.
2. PAYMENT AND COMPENSATION
19th Street Revisions: $ 2,408
Additional CA Services $134000
Total: $136,408
5
AGREEMENT TOTAL
Added
Project Contingency Total
Scope
Original Agreement $10,967,200 $1,096,720 $12,063,920
Amendment- Reso 2015-28925 (5, 6&8)
Amendment 5 $ 2442,400 $ 2,442,400
Amendment6 $(3,129,259) $(3,129,259)
Amendment8 $15,156,359 $15,156,359
Contingency reduction $ (96,720) $ (96,720)
Total $25,436,700 $1,000,000 $26,436,700
Amendment 2 Civil _.. _. . . $ 41,079
Amendment 3-Balirm change $ 179,982 ,.
Amendment 4-Stormwater/website $ 76,605
Amendment 7 Wind study/roof survey $ 117,200
Amendment 9 Commissioning $ 302,876
Amendment 10-Parapet Analysis $ 15,000
Amendment 11 Event Plans $ 36,875
Amendment 12-Stormwater Revisions $ 34073
Amendment 13-Smoke Control Removal $ 173,790
Amendment 14 Site Visits&Alternative Design $ - $ 148,999
Amendment 15-Streets Regrading $ 22,520 $ 88,818
Amendment 16-Culvert and Cony Ctr Dr redesign $ 70,270
Amendment 17-GMP Reconciliation-add'I $ 49,360
Amendment 18-.Additional Site Visits $ 112,649
Amendment 19-East Bridge Retention $ 220,291
Amendment 20-Steel submittals and Truss loading analysis $ 96,710
Amendment 21-Cameras,vaults, Reis, kitchen,transition slab $ 80,330
Amendment 22-AIPP(Morris,Ackermann&Harvey) $ 17,121
Amendment 23-NCRs* $ 10,000
Amendment 24-Sanitary Sewer Lateral -Carl Fisher Clubhouse S 18,625
Amendment 25 Signage Package Revisions $ 12,030
Amendment26-Structural submittals&NCRs. . $ 15,580.
Amendment 27-Exhibit hall/Ballroom Vertical Circulation $ 124,240
Amendment 28 19th Street Pump Station Relocation $ 2,585
Amendment 29-RFI 3251&Structural Submittals $ 30,875
Amendment 30-P-Lot Park Revision $ 349,076
Amendment 31-AIPP(Joseph Kosuth) $ 14,570
Amendment 32 Exhibit Hall/Ballroom Vertical Circulation rev $ 11,430
Amendment 33 Plot culvert and rendering $ 13335
Amendment 34-Structural Submittals&/NCRs $ 50,785
Amendment 35-21st St Park Rev&Culvert repair $ 48,628
Amendment 36 19th St and CA Services $ 136408
Total $25,436,70 $1,000,000 $1,722,715 $28,159,415
1. Amendments 14. 118.20.23,26,29 and 34 totaling $465,599funded from Clark s contract ma deductive change orders-
2. Amendments 22 8 31 totaling 831,691 funded from AIPP func,
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FENTRESS !
June 15,2018
Mr.Jimmy Morales,City Manager
City Manager's Office
City of Miami Beach
1700 Convention Center Drive
4th Floor
Miami Beach,FL 33139
Re: Miami Beach Convention Center Renovation Resolution No,2014-28538
Proposal 64— 19th Street Median Revision
Project 20[40021.001 A61
Dear Mr.Morales:
This proposal is to provide additional design services pursuant to the City's request to revise the median at 199 Street,
in coordination with the Storm Sewer Lift Station revisions.
SCOPE OF SERVICES
1. Revise roadway design documents of 199 Street median to accommodate the Storm Sewer Lilt$talion.
Revisions. "ACV 1//,'M
iz � lipl tike S .. 2
Ft vN77) L"cP.&
SCHEDULE
• Contract document revisions 2 weeks
• QA and CCD finalization 1 week
TOTAL 3 weeks
EXCLUSIONS
1. Revisions to signage and review ofrevised signage shop drawings not listed in this proposal.
FEE
Fees for all base services will be a total proposed lump sum amount of Two Thousand Four Hundred and Eight Dollars
($2,408.00). Expense costs for printing,telephone, delivery,and travel are included in the lump sum portion of this
fee. Billings for these services will be invoiced under the heading#20140021.001, A61
Attached is the breakdown of hours and associated fee for this additional effort. Your assistance in facilitating the
request of this additional effort as a modification to our contract is appreciated. Please feel free to contact me with
any further questions or comments you may have.
DEa • ;. ;
Mr.Jimmy Morales,City Manager
City Manager's Office
City of Miami Beach
Proposal 64—19th Street Median Revision
June 15,2018
Paget
If the foregoing correctly states your understanding,please prepare a contract amendment for our execution.We are
very happy to be of service to the City and continue our successful relationship.
Sincerely,
cFentress
Are hitects �/,(ffa, ,
h n Kudrycki. -GEED AP SD-IC
Principal
enol: Design Fee Summary dated June 14.2018
c: Maria Hernandez.Thais Vieira,City of Miami Beach
Steven DeBartolo,Karen Deshon,Hill International,Inc.
David Burkey, Anne McNeely,,tenni Gee,Fentress Architects
Project: 19th Street Median Revision
Miami Beach Convention Center Renovation &Expansion
6/14/18
Park Redesi•n
Discipline Firm Name Numumb �.
ber
---
Architecture Fentress Architects 1 $525
Architecture Arquitectonica 4 MMINIMMINE5
I -/L f: .f• /C•nr;a n1Icnunn45Th 13 MentanaltV
Elarn Kimle -Horn 6 $1,883
Landsca•e West8 7 »
Wallace 8 '+r
Vertical Trans.•nation Lerch Bates 12 1e
Plumb,Mech,Elec, Lie Min. ME En•ineers 14-16 liNi nentairaii
IT,Securl ,AV,Acoustics DL Adams 20 v
Food Service Caruso 25 Mataingengia5
Gra•hics and Siena to TKD44
28 ONSIONOMMISSIS.,
Parkin• Consultation Walker Parkin• 29 ' r
---
Design Fees(Lump Sum) -_ $2,408
Total Total $2.408
19th Street Median Revision
Fentress Architects
Hours
Job Tide Hourly Rate Hours Extension
Contract document Stand alone Package _...
Architect III $175.00 3 $525.00
Architect II $150.00 0 $0.00
Intern Architect II $110.00 0 $0.00
John Kudrycki $22_5.00 0 $0.00
Totals this activity: Hours 3.0 $525.00
iddl'R$A4i6t§lAee . . .. ...
Expenses $0.00
Hours Total 3.0 $525.00
19th Street Median Revision
Miami Beach Convention Center
Fentress Project No
Page 2 of 3 lune 14,2018
19th Street Median Revision
Kimley-Horn & Associates
Hours
Hourly Rate Hours Extension
TASK I—Stand Alone Padtage
Principal $280.00 0.0 $0.00
Senior Professional $200.00 0.0 $0.00
Professional $120.00 I.0 $120.00
Analyst/Junior Professional $105.00 8.0 $840.00
Senior Technical Support $125.00 0.0 $0.00
Technical Support $105.00 8.0 $840.00
Support Staff $82.30 1.0 $82.50
Totals this activity: Hours 18.0 $1,882.50
Hours Total 18.0 $1,882.501
19th Street Median Revision
Miami Beach Convention Center
Fentress Project No.20140021
Page 3 of 3 June 14,2018
FENTRESS
. 1�
lenlressarcnheets corn
June 6,2018
s\(1.17 )''t`�cic:V
Mr.Jimmy Morales, City Manager \
City, Manager's Office
City of Miami Beach
1700 Convention Center Drive �`�
4th Floor
Miami Beach,FL 33139
Re: Miami Beach Convention Center Renovation Resolution No.2014-28538
Proposal 62—On-Site Architect Extension
Project 20140021.001 A58
Dear Mr. Morales:
This proposal is to provide extended full-time field architect design services associated pursuant to the City's request.
The current contract provided a full-time field architect though July 31,2018.This proposal will extend this service
through November 30,2018.
ees for all base services will be a total proposed lump sum amount of One Hundred Thirty-Four Thousand Dollars
($134,000). Expense costs for travel are included in the lump sum portion of this fee. Billings for these services will
be invoiced under the heading#20140021.001. A58.
Attached is the breakdown of hours and associated fee for this additional effort. Your assistance in facilitating the
request of this additional effort as a modification to our contract is appreciated. Please feel free to contact me with
any further questions or comments you may have.
If the foregoing correctly states your understanding,please prepare a contract amendment for our execution.We are
very happy to be of service to the City and continue our successful relationship.
Sincerely,
Fentress Architects
John Kudrycki,AIA, LEED AP BD+C
Principal
encl: Design Fee Summary dated June 6,2018
c: Maria Hernandez,Thais Vieira,City of Miami Beach
Jeff Sachs,Jones Lang LaSalle Hotels&Hospitality Group
Steven DiBartolo,Karen Deshon, Hill International, Inc.
David Burkcy, Anne McNeely,Jenni Gee,Fentress Architects
DEN DC LA SF LON SH 1 421 Broadway I Denver CO 80203 I 303 722 5000
Onsite Architect Extension
Fentress Architects
Hours
Job Title Hourly Rate Hours Extension
Task A On-Site Architect.
Architect III 1S Weeks G 40 Hrs/wk $175.00 720 $I 26,000.00
Architect 11 $150.00 0 $0.00
Intern Architect 11 $110.00 0 $0.00
John Kudrycki $225.00 0 5000
Totals this activity: Hours 720.0 $126,000.00
Expenses $8,000
Total $134,000.00
Extension of Onsiw Architect
Miami Beach Convention Center
Fentress Project No3014002I
June 6,2018
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