Certification of Contract with Master Door Corporation m MIAMIBEACH
CITY OF MIAMI BEACH t0 ill hi
CERTIFICATION OF CONTRACT
TITLE: For Door Related Repair, Replacement, and Preventive Maintenance.
CONTRACT NO.: ITB 2018-028-ND
EFFECTIVE DATE(S): This Contract shall remain in effect for a period of three (3) years from
date of execution by the Mayor and City Clerk of the City of Miami
Beach, and may be extended at the sole discretion of the City,
through its City Manager, for two (2) additional (1) year terms.
SUPERSEDES:
CONTRACTOR(S): Master Door Corporation (Group 1 Secondary Vendor)
ESTIMATED CONTRACT AMOUNT: NA
A. AUTHORITY - Upon affirmative action taken by the Mayor and City Commission of the
City of Miami Beach, Florida ("City"), on October 17, 2018, approving the award of this
Contract, and upon execution thereof by the City and Master Door Corporation., a
Florida corporation (the "Contractor").
B. EFFECT - This Contract is entered into to provide for Door Related Repair,
Replacement, and Preventive Maintenance to City Invitation to Bid No. ITB 2018-028-
ND and any addenda thereto (the ITB), and Contractor's bid in response thereto (this
Contract, the ITB, and Contractor's bid in response thereto may hereinafter collectively
be referred to as the "Contract Documents").
C. ORDERING INSTRUCTIONS - All blanket purchase orders shall be issued in
accordance with the City of Miami Beach Department of Procurement Management
policies and procedures, at the prices indicated, exclusive of all Federal, State and local
taxes. All blanket purchase orders shall show the City of Miami Beach Contract Number
2018-028-ND.
D. CONTRACTOR PERFORMANCE - City of Miami Beach departments shall report any
failure of Contractor's performance (or failure to perform) according to the requirements
of the Contract Documents to City of Miami Beach, Martha Torres/Procurement
Coordinator, Property Management Department at 305-673-7000 ext. 2999.
E. INSURANCE CERTIFICATE(S) - The Contractor shall file Insurance Certificates, as
required, which must be signed by a Registered Insurance Agent licensed in the State of
Florida, and approved by the City of Miami Beach Risk Manager, prior to delivery of
supplies and/or commencement of any services/work by Contractor.
F. ASSIGNMENT AND PERFORMANCE - Neither this Contract nor any interest herein
shall be assigned, transferred, or encumbered by Contractor without the prior written
consent of the City. In addition, Contractor shall not subcontract delivery of supplies, or
ITB-2018-028-ND Door Related Repair, Replacement and Preventative Maintenance Page 1
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Certification of Contract
any portion of work and/or services required by the Contract Documents without the prior
written consent of the City.
Contractor warrants and represents that all persons providing/performing any supplies,
work, and/or services required by the Contract Documents have the knowledge and
skills, either by training, experience, education, or a combination thereof, to adequately
and competently provide/perform same, or services to City's satisfaction, for the agreed
compensation.
Contractor shall provide/perform the supplies, work, and/or services required under the
Contract Documents in a skillful and respectable manner. The quality of the Contractor's
performance and all interim and final product(s) and /or work provided to or on behalf of
City shall be comparable to the best local and national standards.
G. SERVICE EXCELLENCE STANDARDS— Excellent Customer Service is the standard of
the City of Miami Beach. As a Contractor of the City, Contractor will be required to
conduct itself in a professional, courteous and ethical manner, and at all times adhere to
the City's Service Excellence standards. Training will be provided by the City's
Organizational Development and Training Specialist.
H. PUBLIC ENTITY CRIMES — Contractor acknowledges that the provisions of the Public
Entity Crimes Act, Section 287.133, Florida Statutes, shall apply to this Contract, which
statute provides, in pertinent part, that a person or affiliate who is a contractor,
consultant or other provider, who has been placed on the convicted vendor list following
a conviction for a public entity crime may not submit a bid on a contract to provide any
goods or services to the City, may not submit a bid on a contract with the City for the
construction or repair of a public building or public work, may not submit bids on leases
of real property to the City, may not be awarded or perform work as a contractor,
supplier, subcontractor, or consultant under a contract with the City, and may not
transact any business with the City in excess of the threshold amount provided in
Section 287.017, Florida Statutes, for category two purchases for a period of 36 months
from the date of being placed on the convicted vendor list. Violation of this section by
Contractor shall result in cancellation of the Contract and may result in Contractor
debarment.
INDEPENDENT CONTRACTOR - Contractor is an independent contractor under this
Contract. Supplies, work, and/or services, provided by Contractor pursuant to the
Contract Documents shall be subject to the supervision of Contractor. In providing such
supplies, work, and/or services, neither Contractor nor its agents shall act as officers,
employees, or agents of the City. This Contract shall not constitute or make the parties
a partnership or joint venture.
J. THIRD PARTY BENEFICIARIES - Neither Contractor nor City intends to directly or
substantially benefit a third party by this Contract and/or the Contract Documents.
Therefore, the parties agree that there are no third party beneficiaries to this Contract
and that no third party shall be entitled to assert a claim against either of them based
upon this Contract and/or the Contract Documents. The parties expressly acknowledge
that it is not their intent to create any rights or obligations in any third person or entity
under this Contract and/or the Contract Documents.
ITB-2018-028-ND Door Related Repair, Replacement and Preventative Maintenance Page 2
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Certification of Contract
K. NOTICES - Whenever either party desires to give notice to the other, such notice must
be in writing, sent by certified United States Mail, postage prepaid, return receipt
requested, or by hand-delivery with a request for a written receipt of acknowledgment of
delivery, addressed to the party for whom it is intended at the place last specified. The
place for giving notice shall remain the same as set forth herein until changed in writing
in the manner provided in this section. For the present, the parties designate the
following:
For City:
Martha Torres
City of Miami Beach
Property Management
1833 Bay Road 2nd Floor
Miami Beach, Florida 33139
Phone:305-673-7000 ext. 2999
Email: marthatorresfimiamibeachfl.gov
With copies to:
City Clerk
City Clerk Office
1700 Convention Center Drive
Miami Beach, Florida 33139
For Contractor:
Master Door Corporation
1228 NW 32 Place
Miami, FL. 33125
Attn: Rene Castillo
Phone: 305-310-1072
E-mail: masterdoorcorp(r vahoo.com
L. MATERIALITY AND WAIVER OF BREACH - City and Contractor agree that each
requirement, duty, and obligation set forth in the Contract Documents is substantial and
important to the formation of this Contract and, therefore, is a material term hereof.
City's failure to enforce any provision of the Contract Documents shall not be deemed a
waiver of such provision or modification of this Contract. A waiver of any breach of a
provision of this Contract shall not be deemed a waiver of any subsequent breach and
shall not be construed to be a modification of the terms of this Contract.
M. SEVERANCE - In the event a portion of this Contract and/or the Contract Documents is
found by a court of competent jurisdiction to be invalid, the remaining provisions shall
continue to be effective unless City or Contractor elects to terminate this Contract. An
election to terminate this Contract based upon this provision shall be made within seven
(7) days after the finding by the court becomes final.
ITB-2018-028-ND Door Related Repair, Replacement and Preventative Maintenance Page 3
•
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Certification of Contract
N. APPLICABLE LAW AND VENUE - This Contract and/or the Contract Documents shall
be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either
party with respect to the enforcement of any or all of the terms or conditions herein
exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. BY
ENTERING INTO THIS CONTRACT, CONTRACTOR AND CITY HEREBY
EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY
JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF THE
CONTRACT AND/OR THE CONTRACT DOCUMENTS. CONTRACTOR, SHALL
SPECIFICALLY BIND ALL SUBCONTRACTORS TO THE PROVISIONS OF THIS
CONTRACT AND THE CONTRACT DOCUMENTS.
O. AMENDMENTS - No modification, amendment, or alteration in the terms or conditions
contained herein, or in the Contract Documents, shall be effective unless contained in a
written document prepared with the same or similar formality as this Contract and
executed by the City and Contractor.
P. This Contract shall not be effective until all bonds and insurance(s) required under the
Contract Documents have been submitted to, and approved by, the City's Risk Manager.
Q. The ITB and Contractor's bid in response thereto, are attached to this Contract and are
hereby adopted by reference and incorporated herein as if fully set forth in this Contract.
Accordingly, Contractor agrees to abide by and be bound by any and all of the
documents incorporated by the Contract Documents. Where there is a conflict between
any provision set forth within (i) this Contract; (li) the ITB; and /or (iii) Contractor's bid in
response thereto, the more stringent provision (as enforced by the City) shall prevail.
R. Contractor shall have no entitlement to perform any services hereunder, or to be
compensated for any services, unless set forth in a written Purchase Order.
S. ADDITIONAL ITEMS / SERVICES. Although this solicitation and resultant contract
identifies specific goods, services or facilities ("items"), it is hereby agreed and
understood that the City may require additional items to be added to the Contract which
are ancillary or supplemental to the items specified herein and required to complete the
work. When additional items are required to be added to the Contract, awarded
vendor(s), as applicable to the item being requested, under this contract may be invited
to submit price quote(s) for the additional items. If these quote(s) are determined to be
fair and reasonable, then the additional items will be awarded to the current contract
vendor(s) through either a Purchase Order (or Change Order if Purchase Order already
exists) or an amendment to the Contract. Additional items with a cumulative value of
$50,000 or less may be approved by the City Manager. City Commission approval is
required for additional items with a cumulative value greater than $50,000.
ITB-2018-028-ND Door Related Repair, Replacement and Preventative Maintenance Page 4
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Certification of Contract
IN WITNESS WHEREOF the City and Contractor have caused this Certification of
Contract to be signed and attested on this % 9 day of N rAtjv, 20W , by their
respective duly authorized representatives.
MASTER DOOR CORPORATION CITY OF MIAMI BEACH
By al�,�///// By Pr sident/ Signature Mayor rP� n\ ...
, er �i'/�v ....
:ti p
Print Name : }
\.* It COBP �oP,,Teo
ATTES • ATTEST: /
RC1:12F
//L./.
or /l .
ecretaryl Signature Rafael E. ranado, City Clerk
tll►1IIP
Print Name Date
Date
APPROVED AS TO
FORM & LANGUAGE
&FOR EXECUTIONfroOR
I— - A -12
City Attorney Q2 . Date
ITB-2018-028-ND Door Related Repair, Replacement and Preventative Maintenance Page 5
ATTACHMENT A
RESOLUTION COMMISSION ITEMS AND COMMISSION
MEMORANDUM
Coversheet Page 1 oft
Competitive Bid Reports-C2 E
MIAMI BEACH
COMMISSION MEMORANDUM
TO. Honorable Mayor and Members of the City Commission
FROM. Jimmy L. Morales,City Manager
DATE. October 17,2018
SUBJECT. REQUEST FOR APPROVAL TO AWARD A CONTRACT PURSUANT TO INVITATION TO BID(ITB)No.2018-028-ND
DOOR RELATED REPAIR,REPLACEMENT.AND PREVENTiVE MAINTENANCE.
RECOMMENDATION
The Administration recommends that the Mayor and City Commission of the City of Miami Beach, Florida approve the City
Managers recommendation pertaining to bids received, pursuant to ITB 2018-028-ND, Door Related Repair. Replacement, and
Preventive Maintenance.
ANALYSIS
For approximately five years, the City of Miami Beach has had an agreement for various types of door related repair and
replacement services. In order to establish a replacement contract, the City issued an Invitation to Bid 2018-028-ND (the"ITB").
The purpose of the ITB is to establish a contact, by means of sealed bids. with a qualified door contractor(s)to provide various
routine door services on a time and materials basis, induding parts, labor, materials, equipment, and supervision on an "as
needed' basis, including emergency repairs. The ITB also seeks to establish a pool of prequalified vendors for large or other
planned projects.
ITB PROCESS
ITB No. 2018-028-ND was issued on June 1, 2018,with bid opening date of June 27, 2018.One (1) addendum was issued. The
Procurement Department issued bid notices to 95 companies utilizing www.publicpurchase.com website. 31 prospective bidders
accessed the advertised solicitation.The notices resulted in the receipt of three(3)responses from.AAA Automated Door Repair,
Inc., Best Garage Doors. Inc., and Master Door Corporation. See Attachment A for a tabulation of bids received. The ITB stated
that the lowest responsive, responsible bidder meeting all terms, conditions,and specifications of the ITB will be recommended for
award. Based on the bids received and the responsiveness of each bidder to the ITS requirements,the lowest bidder and second
lowest bidder for each group is identified in the table below.
r2jp:.JQ Lowest Bidder Second Lowest Bidder
1 AAA Automated Door Repair Master Door Corp.
2 Best Garage Door AAA Automated Door Repair
3 AM1'ute^xat d ' N/A
4 AAA-qutoma4e431-DeeF-Repair' N/A
5 AAA Automated Door Repair N/A
6 AAA Automated Door Repair N/A
] AAA Autemated-Deer-R.epair' N/A
'The bid submitted by AAA Automated Door Repair was found non-responsive for its failure to meet the Miami-Dade
County License Requirement.
Below is summary information provided by each bidder.
AAA Automated Door Repair, Inc. has provided door related services to Miami Dade and Broward County for approximately 30
years. AAA specializes in international sales and installations and its products and services are provided to condominiums,
hospitals, and other entities. AAA has worked with the City of Miami Beach since 1986. To date the City is satisfied with the
services being provided.
Best Garage Doors, Inc. was incorporated in Miami Dade County in 1983. Since then, Best Garage has been servicing and
installing doors for various governmental institutions including but not limited to Miami-Dade County, Homestead Air Force.
Broward County, City of Hialeah,City of Coral Gables,and City of Oakland Park.Since 2012 Best Garage is the incumbent on the
City's current contract currently providing door related repair and replacement services.
Master Door Corporation, located in Miami, Florida, has been registered in the state of Florida as a profit corporation since May of
1994. Master Door has worked with the City of Miami Beach since 2007. To date the City is satisfied with the services being
provided.
CONCLUSION
After considering staffs recommendation and the bids received, pursuant to ITB 2018-028-ND, I recommend that the Mayor and
City Commission of the City of Miami Beach. Florida, approve the award of a contract to. AAA Automated Door Repair, Inc.. for
Groups 1, 5 and 6,as primary vendor,and Group 2,as secondary vendor, and to Best Garage Doors, Inc..for Group 2,as primary
https://miamibeach.novusagenda.com/agcndapublic/CovcrSheetaspx?ItemID=9072&Mc... 10/12/2018
Coversheet Page 2 of 2
vendor. and Master Door Corp.,for Group 1. as secondary vendor: and further authorize the Mayor and City Clerk to execute the
contracts.
KEY INTENDED OUTCOMES SUPPORTED
Build And Maintain Prionty Infrastructure With Full Accountability
FINANCIAL INFORMATION
The cost associated with door related repair, replacement,and preventive maintenance services is subject to the funds availability
approved through the City's budgeting process.
Legislative Tracking
Property Management'Procurement
ATTACHMENTS:
Description
O AractrmentA
haps://miamibcach.novusagenda.com/agendapublic/CoverSheet.aspx?ItemID=9072&Me... 10/12/2018
ATTACHMENT A
ITB 2008-028-NO
IAAA Automated oroorauon I Rest Garage Doors,Inc
GROU
IME
D
L
Iplr�Oe noxan Qoantlry u/M On¢e pltLQuamlryTotonitgcoullI METAL clam Ull it Cast
nu a n_cmal Unit ma fOnanmyl To_al marl
�M t iQUIPMENT,PARTS AND s�RRICE
0 00 No 3 d No Bid
19 xoo,v Rata-Nue Reanlar peed,
eusno 51415000 sic 5
30 sam s1Riocm 5t00A 5303X000 Lie ce No HA
sal 750 00 552con c0 No 1,1
!Junin!'An suM Gro.
Net Cost Intel Cost I otar.rat
Costs(Dealer invoice (0e Guam (En
Itvan Mad t._%Mad.un wd are Annual
ad st_x%Ma Run
Adrar strapra Mar Ara
IC turpartsanm no2.090 59.009 03 000 00 No BA
SIR-TOTAL-PARTS.8 URA PRIER 59,00000 59.000W No Cd
GRAND TOTAL(ITEMS I -IC) 542750.00 56L50000 No 310
Ioo a or. aeon I Reit Ginge Doe.a,Int.
GROUP?TIME ND MATERIAL BASIS-ROLLUP/GARAGE DOORS
Total otal
l
Item Dentim
n Ron Qua U/M Unit Cost (Quinag_X_UnN_Conl (QuantIq' tt X U Coat( Unn Cort (Quanuzr R_uaIt_Coatl
EQUIPMENT.PARTS AND SERVICE
IA Hooey Rate-Regular
ER xuunvate-xu upula� �xw 5;=TO si9iso ID No 560 S9. 30om
Sn SO 59 510]0
SIT FM 00 556.900D0
mated A 00
nnual Gross
COOS l0esler Invoice (DealerN (Estimated [Estimated Annual
tem Description Caral MnR Cost_X_%MarRvpl Co steM%Mad un aM t_g_%Mark upl
pd mrtared3uvu? o
IC Adr. aae1{t a iae
lies S&ECIU00 EO% $11,3 .00 xe Ru No Bid IRx 000 SLIB-TOTALJO
- Supmoo 46 aimJ
¢RnxO TmaIOTEnrsx EEI S48.900.00 Na Bd Sn6 aim JO
IAAA Automated Door Reps.',Inc' ration I Rest Garage Deers.Inc.
GROUP!TIME AND MATERIAL BASIS-STOREFRONTDOORS
otal Toth
tem Otmm
n Qua Om
v URA trait IQry
oanr *�Unu Cusp a (Quanaqotal * w
ero,pn Y_Unit_[ Link Cost IQuantItyC Unl%tmtl
EQUIPMENT.PARTS AND SERVICE
a}a,IpRat= Non e5alaa SUBT0TAL.a;e No
NNo BpiOBS No NNo Bid
o Rd
ATTACHMENT A
AN 2010-025.No
and
Total Cost
C u(Dealer Annual
(Dealer6.n IEnt,.,p (Er
Item coag man e_.Man�.p � Cost_x_%mark
No Bno d .m Ca.._o Did Annualp
ec for Pants and p MB-TOTAL-PARTS
uawea No No m
6uS M C smaccea No aid
GR.xD iQ AyI=Ems TA.TG No ala
•
.. Corporation I Beat Garage Doo..Inc.
CROUP 4 TIME%ND MATERIAL%%MS-EDI-DING D00%5
al Total
Near Description QuapnN u/M Unit Costwoap,,N_x Unt Coat) wnNN
pa _._ . Imo Unit IQu,.ttTotal
r unlr coat)
II MENT PARTS AND SERVICE
ae xoa,n Rate-Troy Beaula{ n e 4104400 NO B,d No m No
Bid No
Bid
1771 x
CostsSUB-TOTAL-LABOR NO 80 NO BiJ
Esti
ated Annual Gross Net Cost TOW COO
(Dealer Invoiceme (EstimatedIEmmoaoad Annual
x mlplop tal COSI
sr) Ma,R Cast X%Invoice- m M+n ost_NMa,Rupl a,RCost v_%Mark-up]
ac mr Pars and Supplied S5.00yWp00 No Bid No
„o-TOTAL. e EQUIPMENTNo Old No 31
G RAND TOTAL ITEMS an ad 5.,,,.re No&e No 510
I ( orporaa,on I Be+t Garage 000„0„c.
GROUP S TIME AND MATERIAL BASIS-WOOD DOORS
Total Total Total
Ieq DescaiRaon Quantity UPM Unit cost Im+ ostl Unit Cost IQuantN_N_unit coat) unit cost IQua N_ _ wail
.
EQUIPMENT.
55500.00
5D Inn,vena 03 xReguaA Srn54750030 NNoo Balidd NO a d No 30 No Bid
50900701.0080 511 150 00 No 0, njo Eaa
Estimated Mutual pro„ Net cost %AM Com Taal Cma
n(Dealer InVOiCe IDe (Eatleriatenl Ann ual lEstImated Annual
Item ip pap MarxCOSt_x_x Mad pp Unto stox_x Man upl + t[_%MarRuel
Adminitralive Mare-up
SC for Partsaae supplies 515000 50.032020 No Bid No Bid
e EQUIPMENT SSUmm No Flid NO Bid
GRANDiouLDTEMS SA-SCl SIIEWm No Bid No Did
ATTACHMENT A
Ii9101302S-ND
IAAP Automated oor Repair,Inc Mostar DWI COIcOr It On I Best Garage D000,hit.
GROUP 6 TIME AND MATERIAL BASIS.MOthPIZED AND NON-MOTORIZED GATES
Total Total
otal
Dem DesmollOn auaruq U/M Unit Co IOua IQuanury a Urvt_Cmp mot Cost (Qua nuryi[_ Cort(
EQUIPMENT.PARTSANDSERVICE Cost
SA How y Rate Ram ar I DO Hourly Date 565 DO Si MO
6e Houma Dee No ANNA o 510 595 Oa 9500m No
SUILTOTAL Ina S6 IDO 00 NO No Del
Estimated A.1 G.. tit
st Total Cost Total
Costa(Dealer mume (Dealer ea IEm IE tilted Annual
Item DPScriphon Coto arxCOM w_N mal oplMary n_x_%mark upl ar at_x�Ma no pe
Admit are ouo
M ro u n c a l ae
r rtssuoMari
Fer SI D.DDD EDx 32Dm 10 No 3d Noels xa ele No Re
SUMTOTAL- xEeUS pA- SC.w.0D
y
GRAND ror. DEM56.6q se,tvuD No B,e No o
I AAA AuteMated Door Repo tr.Inc. I Master Duo,COMQ1e1011 I Bert garage Doers.Inc
GROUP?MAE AND MATERIAL BASIS HINGED GLASS DOORS
al
Total
[uTotal
Description Quantity UDM Unit Inns nate xwu Cnl Unit I quantanit_Cast) Dolt IQuananUmt_Cost
EQUIPMENT,PARTS AND SERVICE
3
m Nm,r. NnriaBnm� 157
jNo e64QQ se.Ppms:Om0
faSdB sl-2 OdO 575200000 nNo Bel
SUB.TOTAL-IADO .644-2.61801/w Sns000D No Did
Annual cross Net Cott
tal
Total Cost
mated
ler Invoice (De IEstimated Annual (Estimated
t Cost) man t_X_%Mark-lips Marx Eenw_%Mansel ary st_R_x Maxum
Adm Dammam Marmon
le for Pals aid Subolies Ma 300 46Aa74V 5300DCC No Fid
SUELTOTAMPARTS B EQUIVMEN ixnmw it OCE 30 No aid
GRAND TA pq 5/0 ICC 00 No Did
ATTACHMENT B
INVITATION TO BID (ITB)
AND ADDENDUMS
M (AMI B EACHProcurement Department
1755 Meridian Aye, aro Floor, Miami Beach, Florida 33139
www,m iam ibeachfl,goy
ADDENDUM NO. 1
INVITATION TO BID NO.2018(028-ND
DOOR RELATED REPAIR, REPLACEMENT,AND PREVENTIVE MAINTENANCE(the ITB)
June 20,2018
This Addendum to the above-referenced ITB is issued in response to questions from prospective proposers, or other
clarifications and revisions issued by the City, The ITB is amendedin the following particulars only (deletions are shown by
strikethrough and additions are underlined).
I. RESPONSES TO QUESTIONS RECEIVED.
01: Dces a state license Building Contractor meet your minimum requirements for this project?
At: A state Building Contractor license does not meet the minimum requirements.
Q2: Which portions of the work does the City's living wage requirement apply to?
A2: The City's living wage requirement shall only apply to recurring routine maintenance.
Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the
attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado@miamibeachfl.gov
Contact: Telephone: Email:
Natalia Delgado 305-673-7000 ext.6263 nataliadelgado@miamibeachfi.gov
Proposers are reminded to acknowledge receipt of this addendum as part of your ITB submission. Potential proposers that
have elected not to submit a response to the ITB are requested to complete and return the "Notice to Prospective Bidders'
questionnaire with the reason(s)for not submitting a proposal.
cer-ly,
•
lex Di $
Proc - .ent Director
NK
•
ITB No.2018-028-ND
Addendum gl
6/20!2018
INVITATION TO BID ( ITB )
DOOR RELATED REPAIR, REPLACEMENT, AND PREVENTIVE MAINTENANCE
2018-028-ND
BID ISSUANCE DATE: JUNE 1, 2018
BID DUE: JUNE 27, 2018 @ 3:00 PM
ISSUED BY:
NATALIA DELGADO, PROCUREMENT CONTRACTING OFFICER I
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3f° Floor. Miami Beach, Fl 33139
305.673.7000 x6263I nataliadelgado@miamibeachfl.gov 1 www.miamibeachfl.gov
BEACH
TABLE OF CONTENTS
SOLICITATION SECTIONS: PAGE
0100 NOT UTILIZED N/A
0200 INSTRUCTIONS TO BIDDERS & GENERAL CONDITIONS 3
0300 BID SUBMITTAL INSTRUCTIONS & FORMAT 15
APPENDICES:
APPENDIX A PROPOSAL CERTIFICATION, QUESTIONNAIRE AND AFFIDAVITS 16
APPENDIX B "NO BID" FORM 23
APPENDIX C MINIMUM REQUIREMENTS & SPECIFICATIONS 25
APPENDIX D SPECIAL CONDITIONS 30
APPENDIX E COST PROPOSAL FORM 34
APPENDIX F INSURANCE REQUIREMENTS 39
ITB 2018-028-ND
2
BEACH
SECTION 0200 INSTRUCTIONS TO BIDDERS
1. GENERAL.
This Invitation to Bid (ITB) is issued by the City of Miami Beach, Florida (the "City"), as the means for prospective
Proposers to submit their qualifications, proposed scopes of work and cost proposals (the "bid") to the City for the
City's consideration as an option in achieving the required scope of services and requirements as noted herein. All
documents released in connection with this solicitation, including all appendixes and addenda, whether included
herein or released under separate cover, comprise the solicitation, and are complementary to one another and
together establish the complete terms, conditions and obligations of the Proposers and, subsequently, the successful
Bidders(s) (the"contractor[s]") if this ITB results in an award.
The City utilizes PublicPurchase (www.oublicpurchase.com) for automatic notification of competitive solicitation
opportunities and document fulfillment, including the issuance of any addendum to this ITB. Any prospective Bidder
who has received this ITB by any means other than through PublicPurchase must register immediately with
PublicPurchase to assure it receives any addendum issued to this ITB. Failure to receive an addendum may
result in disqualification of proposal submitted.
2. PURPOSE.
For approximately five years, the City of Miami Beach has had an agreement for various types of door related repair
and replacement services. The current agreement for these services has been extended on a on a month-to-month
basis. In order to consider a replacement contract, the City is seeking bids from qualified doors contractor(s) to: 1)
provide the City with various routine door services on a time and materials basis, including parts, labor, materials,
equipment and supervision on an "as needed" basis, including emergency repairs; or 2) participate in a pool of
prequalified contractors for large or other planned projects. The requirements and specifications are further detailed
herein and more specifically in Appendix C.
3. SOLICITATION TIMETABLE. The tentative schedule for this solicitation is as follows:
ITB Issued June 1, 2018
Pre-Bid Meeting June 11,2018 @ 9:00 a.m. (ET)
Deadline for Receipt of Questions June 18, 2018
Responses Due June 27, 2018 @ 3:00 p.m. (ET)
Tentative Commission Approval Authorizing Award TBD
4. PROCUREMENT CONTACT.Any questions or clarifications concerning this solicitation shall be submitted to the
Procurement Contact noted below:
Procurement Contact: Telephone: Email:
Natalia Delgado 305-673-7000 x 6263 nataliadeloado(almiamibeachfl.gov
Additionally, the City Clerk is to be copied on all communications via e-mail at: RafaelGranado • miamibeach0..ov:
or via facsimile: 786-394-4188.
ITB 2018-028-ND
3
The Bid title/number shall be referenced on all correspondence. All questions or requests for clarification must be
received no later than ten (10) calendar days prior to the date proposals are due as scheduled in Section 0200-3. All
responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum.
5. PRE-BID MEETING OR SITE VISITIS). Only if deemed necessary by the City, a pre-bid meeting or site visit(s)
may be scheduled.
A Pre-Bid conference will be held as scheduled in Solicitation Timeline above at the following address:
City of Miami Beach
Procurement Department
Conference Room
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not
mandatory. Proposers interested in participating in the Pre-Bid Submission Meeting via telephone must follow these
steps:
(1) Dial the TELEPHONE NUMBER: 1-888-270-9936 (Toll-free North America)
(2) Enter the MEETING NUMBER: 9415468
Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this
ITB expressing their intent to participate via telephone.
6. PRE-BID INTERPRETATIONS. Oral information or responses to questions received by prospective Bidders are
not binding on the City and will be without legal effect, including any information received at pre-bid meeting or site
visit(s). Only questions answered by written addenda will be binding and may supersede terms noted in this
solicitation.Addendum will be released through PublicPurchase.
7. CONE OF SILENCE. Pursuant to Section 2-486 of the City Code, all procurement solicitations once advertised
and until an award recommendation has been forwarded to the City Commission by the City Manager are under the
"Cone of Silence." The Cone of Silence ordinance is available at
http://library.municode.com/index.aspx?clientID=13097&statelD=9&statename=Florida. Any communication or
inquiry in reference to this solicitation with any City employee or City official is strictly prohibited with the of exception
communications with the Procurement Director, or his/her administrative staff responsible for administering the
procurement process for this solicitation providing said communication is limited to matters of process or procedure
regarding the solicitation. Communications regarding this solicitation are to be submitted in writing to the
Procurement Contact named herein with a copy to the City Clerk at rafaelgranado@miamibeachfl.gov.
8. SPECIAL NOTICES. You are hereby advised that this solicitation is subject to the following
ordinances/resolutions, which may be found on the City Of Miami Beach website: httoa/www.miamibeachA.gov/city-
hall/procufemenforocurement-relatedordinanceand-oroceduresl
CONE OF SILENCE CITY CODE SECTION 2-486
PROTEST PROCEDURES CITY CODE SECTION 2-371
DEBARMENT PROCEEDINGS CITY CODE SECTIONS 2.397 THROUGH 2-485.3
LOBBYIST REGISTRATION AND DISCLOSURE OF FEES CITY CODE SECTIONS 2-481 THROUGH 2-406
CAMPAIGN CONTRIBUTIONS BY VENDORS CITY CODE SECTION 2-487
CAMPAIGN CONTRIBUTIONS BY LOBBYISTS ON PROCUREMENT
ISSUES CITY CODE SECTION 2-488
1113 2018-028-ND 4
• REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL
BENEFITS FOR DOMESTIC PARTNERS CITY CODE SECTION 2-373
• LIVING WAGE REQUIREMENT CITY CODE SECTIONS 2-407 THROUGH 2-410
• PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND
CONTROLLED BY VETERANS AND TO STATE-CERTIFIED SERVICE-
DISABLED VETERAN BUSINESS ENTERPRISES CITY CODE SECTION 2-374
• FALSE CLAIMS ORDINANCE CITY CODE SECTION 70-300
• ACCEPTANCE OF GIFTS,FAVORS&SERVICES. CITY CODE SECTION 2-449
9. EXAMINATION OF SOLICITATION DOCUMENTS AND SITE: It is the responsibility of each Bidder, before
submitting a Bid, to:
• Examine the solicitation thoroughly.
• Visit the site or structure, as applicable, to become familiar with conditions that may affect costs, progress.
performance or furnishing of the Work.
• Take into account federal, state and local (City and Miami-Dade County) laws, regulations, permits, and
ordinances that may affect costs, progress, performance, furnishing of the Work, or award.
• Study and carefully correlate Bidders observations with the solicitation.
• Notify the Procurement Director of all conflicts, errors or discrepancies in the solicitation of which Bidder
knows or reasonably should have known.
• The submission of a Bid shall constitute an incontrovertible representation by Bidder that Bidder has
complied with the above requirements and that without exception, the Bid is premised upon performing and
furnishing the Work required by the solicitation and that the solicitation documents are sufficient in scope
and detail to indicate and convey understanding of all terms and conditions for performance and furnishing
of the Work.
10. POSTPONEMENT OF DUE DATE FOR RECEIPT OF BIDS. The City reserves the right to postpone the
deadline for submittal of bids and will make a reasonable effort to give at least three (3) calendar days written notice
of any such postponement to all prospective Bidders through PublicPurchase.
11. PROTESTS. Protests concerning the specifications, requirements, and/or terms; or protests after the bid due
date in accordance with City Code Section 2-371, which establishes procedures for protested proposals and
proposed awards. Protests not submitted in a timely manner pursuant to the requirements of City Code
Section 2-371 shall be barred.
12. JOINT VENTURES. Joint Ventures are not allowed, The City will only contract with the prime contractor.
Proposals may, however, identify other sub-contractors or sub-consultants to the prime contractor.
13. VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuant to City of Miami Beach Ordinance No. 2011-
3748, the City shall give a preference to a responsive and responsible bidder which is a small business concern
owned and controlled by a veteran(s) or which is a service-disabled veteran business enterprise, and which is within
five percent (5%) of the lowest and best bidder, by providing such bidder an opportunity of providing said goods or
contractual services for the lowest responsive bid amount. Whenever, as a result of the foregoing preference, the
adjusted prices of two(2) or more bidders which are a small business concern owned and controlled by a veteran(s)
or a service-disabled veteran business enterprise constitute the lowest bid pursuant to an ITB or oral or written
request for quotation, and such bids are responsive, responsible and otherwise equal with respect to quality and
service, then the award shall be made to the service-disabled veteran business enterprise.
14. CONTRACT PRICE. Bid Price is to include the furnishing of all labor, materials, equipment including tools,
services, permit fees, applicable taxes, overhead and profit for the completion of the Work except as may be
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otherwise expressly provided in the solicitation.
15. METHOD OF AWARD. Following the review of bids and application of vendor preferences, the lowest
responsive, responsible bidder(s) meeting all terms, conditions, and specifications of the ITB will be recommended
for award by bid item, bid group, or for the entirety of all bid items, as deemed in the best interest of the City, to the
City Manager for his consideration. After considering the staff recommendation for award, the City Manager shall
exercise his due diligence and recommend to the Mayor and City Commission the bid that the City Manager deems
to be in the best interest of the City. The City Commission shall consider the City Manager's recommendation(s) and,
may approve or reject the City Manager's recommendation(s). The City Commission may also reject all bids
received. In determining the lowest and best bidder, and in addition to price, Section 2-369 of the City Code provides
that the City may consider the following:
• The ability, capacity and skill of the bidder to perform the Contract.
• Whether the bidder can perform the Contract within the time specified,without delay or interference.
• The character, integrity, reputation,judgment, experience and efficiency of the bidder.
• The quality of performance of previous contracts.
• The previous and existing compliance by the bidder with laws and ordinances relating to the
Contract.
16. MULTIPLE AWARD. The City may award two or more vendors (primary, secondary, tertiary, or higher), as
available, by line item, by group or in its entirety, beginning with lowest, responsive, responsible bidder (primary),
followed by the second lowest, responsive, responsible bidder (secondary), and continuing with other responsive,
responsible bidders in order of next best cost. The city will endeavor to utilize vendors in order of award. However,
the City may utilize other vendors in the event that: 1) a contract vendor is not or is unable to be in compliance with
any contract or delivery requirement; 2) it is in the best interest of the City to do so regardless of reason.
17. BINDING CONTRACT. The signed bid shall be considered an offer on the part of the bidder,which offer shall be
deemed accepted upon award of the bid by the City Commission. The City Commission's selection or approval of
the City Manager's recommendation shall constitute a binding Contract between the City and the awarded bidder(s).
The Contract shall include the solicitation, any and all addenda issued by the City and the Bid Proposal submitted
the by bidder. In any discrepancy between the documents, the order of preference shall be as follows: 1)Addendum
in reverse order of release;2) Solicitation; 3) Bid Proposal. In case of default on the part of the successful bidder,the
City may procure the items or services from other sources and hold the bidder responsible for any excess cost
occasioned or incurred thereby.
18. VOLUME OF WORK TO BE RECEIVED BY CONTRACTOR. It is the intent of the City to purchase the goods
and services specifically listed in this solicitation from the contractor. However, the City reserves the right to
purchase any goods or services awarded from state or other governmental contract, or on an as-needed basis
through the City's spot market purchase provisions.
19. GENERAL TERMS AND CONDITIONS. It is the responsibility of the Bidder to become thoroughly familiar with
the Bid requirements, terms and conditions of this solicitation. Ignorance by the Bidder of conditions that exist or that
may exist will not be accepted as a basis for varying the requirements of the City, or the compensation to be paid to
the Bidder.
20. ACCEPTANCE OR REJECTION OF BIDS. The City reserves the right to reject any or all bids prior to award.
Reasonable efforts will be made to either award the Contract or reject all bids within one-hundred twenty (120)
calendar days after bid opening date. A Bidder may not withdraw its bid unilaterally nor change the Contract Price
before the expiration of one hundred and twenty (120) calendar days from the date of bid opening. A Bidder may
ITB 2018-028-ND 6
withdraw its bid after the expiration of one hundred twenty (120) calendar days from the date of bid opening by
delivering written notice of withdrawal to the Procurement Department prior to award of the Bid by the Mayor and
City Commission.
21. ALTERNATE RESPONSES MAY BE CONSIDERED. The City may consider one (1) alternate response from
the same Bidder for the same formal solicitation; provided, that the alternate response offers a different product that
meets or exceeds the formal solicitation requirements. In order for the City to consider an alternate response, the
Bidder shall complete a separate Price Sheet form and shall mark "Alternate Response'. Alternate response shall
be placed in the same response. This provision only applies to formal solicitations for the procurement of goods,
services, items, equipment, materials, andlor supplies.
22. AMERICAN WITH DISABILITIES ACT. To request this material in accessible format, sign language interpreters,
information on access for persons with disabilities, and/or any accommodation to review any document or participate
in any city-sponsored proceeding, please contact 305-604-2489 (voice), 305-673-7524 (fax) or 305-673-7218 (TTY)
five days in advance to initiate your request. TTY users may also call 711 (Florida Relay Service).
23. NON-DISCRIMINATION. The Proposer certifies that it is in compliance with the non-discrimination clause
contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal
employment opportunity for all persons without regard to race, color, religion, sex or national origin. In accordance
with the City's Human Rights Ordinance, codified in Chapter 62 of the City Code, Proposer shall prohibit
discrimination by reason of race, color, national origin, religion, sex, intersexuality, gender identity, sexual
orientation, marital and familial status,and age or disability.
24. ASSIGNMENT. The successful bidder shall not assign, transfer, convey, sublet or otherwise dispose of the
contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to
any person, company or corporation, without the prior written consent of the City.
25. AUDIT RIGHTS AND RECORDS RETENTION. The Successful Bidder agrees to provide access at all
reasonable times to the City, or to any of its duly authorized representatives, to any books, documents, papers and
records of Contractor which are directly pertinent to this formal solicitation, for the purpose of audit, examination,
excerpts, and transcriptions. The Successful Bidder shall maintain and retain any and all of the books, documents,
papers and records pertinent to the Contract for three (3) years after the City makes final payment and all other
pending matters are closed. Contractor's failure to or refusal to comply with this condition shall result in the
immediate cancellation of this contract by the City.
26. BID BONDS, PERFORMANCE BONDS, CERTIFICATES OF INSURANCE. Bid Bonds, when required, shall be
submitted with the bid in the amount specified in the Special Conditions. After acceptance of the bid, the City will
notify The successful bidder to submit a performance bond and certificate of insurance in the amount specified in the
Special Conditions.
27. BILLING INSTRUCTIONS. Invoices, unless otherwise indicated, must show purchase order numbers and shall
be submitted to the ordering City department.
28. CANCELLATION. In the event any of the provisions of this Bid are violated by the bidder, the City shall give
written notice to the bidder stating such deficiencies and, unless such deficiencies are corrected within ten (10)
calendar days from the date of the City's notice, the City, through its City Manager, may declare the contract in
default and terminate same, without further notice required to the bidder. Notwithstanding the preceding, the City.
through its City Manager, also reserves the right to terminate the contract at any time and for any reason, without
ITB 2018-028-ND
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cause and for convenience, and without any monetary liability to the City, upon the giving of thirty (30) days prior
written notice to the bidder.
29. CITY'S RIGHT TO WAIVE OR REJECT BIDS. The City Commission reserves the right to waive any
informalities or irregularities in this Bid; or to reject all bids, or any part of any bid, as it deems necessary and in the
best interest of the City of Miami Beach.
30. CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS. If a bidder is in doubt as to the true meaning of
the Bid specifications, or other Bid documents, or any part thereof, the bidder must submit to the City, at least seven
(7) calendar days prior to the scheduled Bid opening date, a request for clarification.
Any interpretation of the Bid, including, without limitation, responses to questions and request for clarification(s)from
bidders, will be made only by Addendum duly issued by the City. In the event of conflict with the original
specifications, the Addendum shad supersede such specifications, to the extent specified. Subsequent Addendum
shall govern over prior Addendum only to the extent specified. The bidder shall be required to acknowledge receipt
of any and all Addendum, and filling in and signing in the spaces provided in Appendix A, No. 14 Acknowledgement
of Addendum. Failure to acknowledge Addendum may deem a bid non-responsive.
The City will not be responsible for explanations, interpretations, or answers to questions made verbally or in writing
by any City representative, unless issued by the City via formal written Addendum to this Bid.
Any questions or clarifications concerning the Bid shall be submitted in writing to the Procurement Department, 1755
Meridian Avenue, 3rd Floor, Miami Beach, FL 33139 with a copy to the City Clerk.
31. COLLUSION. Where two (2) or more related parties each submit a bid or bids for any contract, such bids or bids
shall be presumed to be collusive. The foregoing presumption may be rebutted by presentation of evidence as to
the extent of ownership, control and management of such related parties in the preparation and submittal of such bid
or bids. "Related parties"means bidders or the principals thereof which have a direct or indirect ownership interest in
another bidder for the same contract, or in which a parent company or the principals thereof of one (1) bidder have a
direct or indirect ownership interest in another bidder for the same contract. Bid or bids found to be collusive shall be
rejected.
Bidders who have been found to have engaged in collusion may also be suspended or debarred, and any contract
resulting from collusive bidding may be terminated for cause.
32. CONDITION AND PACKAGING. Bidder guarantees items offered and delivered to be the current standard
production model at time of bid and shall offer expiration dating of at least one year or later. Bidder also guarantees
items offered and delivered to be new, unused, and free from any and all defects in material, packaging and
workmanship and agrees to replace defective items promptly at no charge to the City of Miami Beach, for the
manufacturer's standard warranty but in no case for a period of less than 12 months from date of acceptance. All
containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging.
33. CONTRACT EXTENSION. The City reserves the right to require the Contractor to extend contract past the
stated termination date for a period of up to 120 days in the event that a subsequent contract has not yet been
awarded. Additional extensions past the 120 days may occur as needed by the City and as mutually agreed upon by
the City and the contractor.
34. DELIVERY. Unless actual date of delivery is specified (or if specified delivery cannot be met), show number of
days (in calendar days) required to make delivery after receipt of purchase order, in space provided. Delivery time
ITB 2018-028--ND
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may become a basis for making an award. Delivery shall be within the normal working hours of the City using
Department. Monday through Friday, excluding holidays. Receiving hours are Monday through Friday, excluding
holidays, from 8:30 A.M. to 4:00 P.M.
35. DELIVERY TIME. Bidders shall specify in the attached Bid Form, the guaranteed delivery time (in calendar days)
for each item. It must be a firm delivery time; no ranges(For example, 12-14 days)will be accepted.
36. DEMONSTRATION OF COMPETENCY.
A. Pre-award inspection of the bidder's facility may be made prior to the award of contract.
B. Bids will only be considered from firms which are regularly engaged in the business of providing the goods
and/or services as described in this Bid.
C. Bidders must be able to demonstrate a good record of performance for a reasonable period of time, and
have sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform
the services if awarded a contract under the terms and conditions of this Bid.
D. the terms 'equipment and organization", as used herein shall, be construed to mean a fully equipped and
well established company in line with the best business practices in the industry, and as determined by the
City of Miami Beach.
E. The City may consider any evidence available regarding the financial, technical, and other qualifications and
abilities of a bidder, including past performance (experience), in making an award that is in the best interest
of the City.
F. The City may require bidders to show proof that they have been designated as authorized representatives of
a manufacturer or supplier, which is the actual source of supply. In these instances, the City may also
require material information from the source of supply regarding the quality, packaging, and characteristics
of the products to be supply to the City. Any material conflicts between information provided by the source
of supply and the information contained in the bidders bid may render the bid non-responsive.
G. The City may, during the period that the contract between the City and the successful bidder is in force,
review the successful bidder's record of performance to ensure that the bidder is continuing to provide
sufficient financial support, equipment, and organization as prescribed in this bid. Irrespective of the
bidder's performance on contracts awarded to it by the City, the City may place said contracts on
probationary status and implement termination procedures if the City determines that the successful bidder
no longer possesses the financial support, equipment, and organization which would have been necessary
during the bid evaluation period in order to comply with the demonstration of competency required under this
subsection.
37. DISPUTES. In the event of a conflict between the Bid documents, the order of priority of the documents shall be
as follows:
A. Any contract or agreement resulting from the award of this Bid; then
B. Addendum issued for this Bid,with the latest Addendum taking precedence; then
C. The Bid;then
D. The bidder's bid in response to the Bid.
In case of any doubt or difference of opinion as to the items and/or services (as the case may be) to be furnished
hereunder, the decision of the City shall be final and binding on all parties.
38. NOT USED.
39. DEFAULT. Failure or refusal of a bidder to execute a contract upon award, or withdrawal of a bid before such
award is made, may result in forfeiture of that portion of any bid surety required as liquidated damages incurred by
the City thereby; or, where surety is not required, failure to execute a contract as described above may be grounds
ITB 2018-028-ND
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for removing the bidder from the City's bidders list.
40. EQUIVALENTS. If a bidder offers makes of equipment or brands of supplies other than those specified in the Bid
specifications, he must so indicate in his bid. Specific article(s) of equipment/supplies shall conform in quality,
design and construction with all published claims of the manufacturer.
The bidder shall indicate in the Bid Form the manufacturer's name and number if bidding other than the specified
brands, and shall indicate ANY deviation from the specifications as listed in the Bid. Other than specified items
offered requires complete descriptive technical literature marked to indicate detailed conformance with
specifications, and MUST BE INCLUDED WITH THE BID. NO BIDS WILL BE CONSIDERED WITHOUT THIS
INFORMATION. THE CITY SHALL BE THE SOLE JUDGE OF EQUALITY AND ITS DECISION SHALL BE FINAL.
Note as to Brand Names: Catalog numbers, manufacturers' and brand names, when listed, are informational guides
as to a standard of acceptable product quality level only and should not be construed as an endorsement or a
product limitation of recognized and legitimate manufacturers. Bidders shall formally substantiate and verify that
product(s) offered conform with or exceed quality as listed in the specifications.
41. ELIMINATION FROM CONSIDERATION. This bid shall not be awarded to any person or firm who is in arrears
to the City upon any debt, taxes, or contracts which are defaulted as surety or otherwise upon any obligation to the
City.
42. EMERGENCY RESPONSE PRIORITY. It is hereby made a part of this solicitation that before, during, and after a
public emergency, disaster, hurricane, tornado, flood, or other acts of force majeure that the City of Miami Beach,
Florida shall receive a "First Priodty" for any goods and services covered under any award resulting from this
solicitation, including balance of line items as applicable. It is vital and imperative that the majority of citizens are
protected from any emergency situation that threatens public health and safety, as determined by the City. By virtue
of submitting a response to this solicitation, vendor agrees to provide all award-related goods and services to the
City on a"first priority" under the emergency conditions noted above.
43. ESTIMATED QUANTITIES. Estimated quantities or estimated dollars, if provided, are for City guidance only. No
guarantee is expressed or implied as to quantities or dollars that will be used during the contract period. The City is
not obligated to place any order for a given amount subsequent to the award of this Bid. Estimates are based upon
the City's actual needs and/or usage during a previous contract period. The City may use said estimates for
purposes of determining whether the low bidder meets specifications.
44. EXCEPTIONS TO BID. Bidders are strongly encouraged to thoroughly review the specifications and all
conditions set forth in this Bid. Bidders who fail to satisfy the requirements in this Bid, may be deemed non-
responsive and receive no further consideration. Should your proposed bid not be able to meet one (1) or more of
the requirements set forth in this Bid and you are proposing alternatives and/or exceptions to said requirements, you
must notify the Procurement Office, in writing, at least five (5) days prior to the deadline for submission of bids. The
City reserves the right to revise the scope of services via Addendum prior to the deadline for receipt of bids.
45. FACILITIES. The City, through its City Manager or his/her authorized designee, reserves the right to inspect the
bidder's facilities at any time, upon reasonable prior written or verbal notice.
46. FLORIDA PUBLIC RECORDS LAW. Bidders are hereby notified that all Bid including, without limitation, any
and all information and documentation submitted therewith, are exempt from public records requirements under
Section 119.07(1), Florida Statutes, and s. 24(a), Art. 1 of the State Constitution until such time as the City provides
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notice of an intended decision or until thirty (30) days after opening of the bids, whichever is earlier. Additionally,
Contractor agrees to be in full compliance with Florida Statute 119.0701 including. but not limited to, agreement to
(a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in
order to perform the services; (b) provide the public with access to public records on the same terms and conditions
that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter
or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all requirements for
retaining public records and transfer, at no cost, to the public agency all public records in possession of the
contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential
and exempt from public records disclosure requirements. All records stored electronically must be provided to the
public agency in a format that is compatible with the information technology systems of the public agency.
47. F.O.B. DESTINATION. Unless otherwise specified in the Formal Solicitation, all prices quoted/proposed by the
bidder must be F.O.B. DESTINATION, inside delivery, with all delivery costs and charges included in the bid price,
unless otherwise specified in this Formal Solicitation. Failure to do so may be cause for rejection of bid.
48. GRATUITIES. Bidders shall not offer any gratuities, favors, or anything of monetary value to any official,
employee, contractor,or agent of the City, for the purpose of influencing consideration of this Bid.
49. INDEMNIFICATION. The successful Bidder shall indemnify and hold harmless the City and its officers,
employees, agents and instrumentalities from any and all liability, losses or damages, including attorneys fees and
costs of defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of
claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting
from the performance of the agreement by the successful Bidder or its employees, agents, servants, partners,
principals or subcontractors. The successful Bidder shall pay all claims and losses in connection therewith, and
shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where
applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may be
incurred thereon. The successful Bidder expressly understands and agrees that any insurance protection required
by this Agreement or otherwise provided by the successful Bidder shall in no way limit the responsibility to indemnify,
keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein
provided. The above indemnification provisions shall survive the expiration or termination of this Agreement.
50. INSPECTION, ACCEPTANCE & TITLE. Inspection and acceptance will be at destination, unless otherwise
provided. Title to (or risk of loss or damage to) all items shall be the responsibility of the successful bidder until
acceptance by the City, unless loss or damage results from the gross negligence or willful misconduct of the City.
If any equipment or supplies supplied to the City are found to be defective, or do not conform to the specifications,
the City reserves the right to cancel the order upon written notice to the seller, and return the product, at the bidder's
expense.
51. LAWS, PERMITS AND REGULATIONS.The bidder shall obtain and pay for all licenses, permits, and inspection
fees required under the contract; and shall comply with all Applicable Laws.
52. LEGAL REQUIREMENTS. The bidder shall be required to comply with all federal, State of Florida, Miami-Dade
County, and City of Miami Beach codes, laws, ordinances, and/or rules and regulations that in any manner affect the
items covered herein (collectively, Applicable Laws). Lack of knowledge or ignorance by the bidder with/of
Applicable Laws will in no way be a cause for relief from responsibility.
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53. LIABILITY, INSURANCE, LICENSES AND PERMITS. Where bidders are required to enter or go on to City of
Miami Beach property to deliver materials or perform work or services as a result of the Bid, the bidder will assume
the full duty, obligation and expense of obtaining all necessary licenses, permits, and insurance, and assure all work
complies with all Applicable Laws. The bidder shall be liable for any damages or loss to the City occasioned by
negligence of the bidder, or his/her officers, employees, contractors, and/or agents, for failure to comply with
Applicable Laws.
54. MANNER OF PERFORMANCE. Bidder agrees to perform its duties and obligations in a professional manner
and in accordance with all applicable Local, State, County, and Federal laws, rules, regulations and codes. Bidder
agrees that the services provided shall be provided by employees that are educated, trained, experienced, certified,
and licensed in all areas encompassed within their designated duties. Bidder agrees to furnish to the City any and
all documentation, certification, authorization, license, permit, or registration currently required by applicable laws,
rules, and regulations. Bidder further certifies that it and its employees will keep all licenses, permits, registrations,
authorizations, or certifications required by applicable laws or regulations in full force and effect during the term of
this contract. Failure of bidder to comply with this paragraph shall constitute a material breach of this contract.
55. MISTAKES. Bidders are expected to examine the specifications, delivery schedules, bid prices, and extensions,
and all instructions pertaining to supplies and services. Failure to do so will be at the bidder's risk and may result in
the bid being non-responsive.
56. MODIFICATIONIWITHDRAWALS OF BIDS. A bidder may submit a modified bid to replace all or any portion of
a previously submitted bid up until the bid due date and time. Modifications received after the bid due date and time
will NOT be considered.
Bids shall be irrevocable until contract award unless withdrawn in writing prior to the bid due date or after expiration
of 120 calendar days from the opening of bids without a contract award. Letters of withdrawal received after the bid
due date and before said expiration date and letters of withdrawal received after contract award will NOT be
considered.
57. NON-CONFORMANCE TO CONTRACT CONDITIONS. Items may be tested for compliance with specifications.
Items delivered, not conforming to specifications, may be rejected and returned at the bidder's expense. These
items, as well as items not delivered as per delivery date in bid and/or purchase order, may be purchased by the
City, at its discretion, on the open market. Any increase in cost may be charged against the bidder. Any violation of
these stipulations may also result in the bidder's name being removed from the City's vendor list.
58. OPTIONAL CONTRACT USAGE. When the successful bidder(s) is in agreement, other units of government or
non-profit agencies may participate in purchases pursuant to the award of this contract at the option of the unit of
government or non-profit agency.
59. OSHA. The bidder warrants to the City that any work, services, supplies, materials or equipment supplied
pursuant to this Bid shall conform in all respects to the standards set forth in the Occupational Safety and Health Act
of 1970, as amended, and the failure to comply with this condition will be deemed breach of contract. Any fines
levied because of inadequacies to comply with this condition shall be borne solely by the bidder.
60. PATENTS & ROYALTIES. The bidder shall indemnify and save harmless the City of Miami Beach, Florida, and
its officers, employees, contractors, and/or agents, from liability of any nature or kind, including cost and expenses
for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in
the performance of the contract, including its use by the City of Miami Beach, Florida. If the bidder uses any design,
device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception,
ITB 2018-028-ND
12
that the bid prices shall include all royalties or cost arising from the use of such design, device. or materials in any
way involved in the work.
61. PAYMENT. Payment will be made by the City after the items have been received, inspected, and found to
comply with Bid specifications, free of damage or defect, and properly invoiced.
62. PRICES QUOTED. Prices quoted shall remain firm and fixed during the duration of the contract. In completing
the bid form, state both unit price and extended total, when requested. Prices must be stated in units of quantity
specified in the bidding specifications. In case of discrepancy in computing the amount of the bid, the UNIT PRICE
quoted will govern. All prices must be F.O.B. destination, freight prepaid (unless otherwise stated in Special
Conditions). The Bidder may offer cash discounts for prompt payments: however, such discounts will not be
considered in determining the lowest price during bid evaluation. Bidders are requested to provide prompt payment
terms in the space provided on the Bid submittal signature page of the solicitation. Award, if made, will be in
accordance with terms and conditions stated herein. Each item must be bid separately, and no attempt is to be
made to tie any item or items in with any other item or items. Cash or quantity discounts offered will not be a
consideration in determination of award of bid(s).
63. PRODUCT INFORMATION. Product literature, specifications, and technical information, including
Manufacturer's Safety Data Sheets (MSDS) should be provided with this bid as an attachment to the "BID FORM".
However, in all cases must be provided within five (5) calendar days upon request from Purchasing Agent.
64. REASONABLE ACCOMMODATION. In accordance with Title II of the Americans with Disabilities Act, any
person requiring an accommodation at the Bid opening because of a disability must contact the Procurement
Division.
65. SAMPLES. Bids submitted as an "equal" product must be accompanied with detailed specifications. Samples of
items, when required, must be furnished free of expense and, if not destroyed, will, upon request, be returned at the
bidder's expense. Bidders will be responsible for the removal of all samples furnished within (30) days after bid
opening.. All samples will be disposed of after thirty (30) days. Each individual sample must be labeled with the
bidder's name. Failure of the bidder to either deliver required samples, or to cleady identify samples may be reason
for rejection of the bid. Unless otherwise indicated, samples should be delivered to the Procurement Department.
1755 Meridian Avenue, 3b Floor, Miami Beach, FL 33139.
66. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and
Conditions shall have precedence.
67. SPOT MARKET PURCHASES. It is the intent of the City to purchase the items specifically listed in this Bid from
the successful bidder. However, the City reserves the right to purchase the items from state or other governmental
contract, or on an as-needed basis through the City's spot market purchase provisions.
68. SUBSTITUTIONS. After award of contract, the City WILL NOT accept substitute shipments of any kind, without
previous written approval. The bidder is expected to furnish the brand quoted in its bid. Any substitute shipments
will be returned at the bidder's expense.
69. TAXES. The City of Miami Beach is exempt from all Federal Excise and State taxes.
70. TIE BIDS. In accordance with Florida Statues Section 287.087, regarding identical tie bids, preference will be
given to bidders certifying that they have implemented a drug free work place program. A certification form will be
ITB 2018-028-ND
13
required. In the event of a continued tie between two or more bidders after consideration of the drug free workplace
program, the City's Local Preference and Veteran Preference ordinances will dictate the manner by which a tie is to
be resolved. In the event of a continued tie after the Local and Veteran Preference ordinances have been applied or
the tie exists between bidders that are not Local or Veteran, the breaking of the tie shall be at the City Manager's
discretion, which will make a recommendation for award to the City Commission.
71. TERMINATION FOR DEFAULT. If the successful bidder shall fail to fulfill in a timely manner, or otherwise
violate, any of the covenants, agreements, or stipulations material to the Bid and/or the contract entered into with the
City pursuant thereto, the City shall thereupon have the right to terminate the work and/or services then remaining to
be performed by giving written notice to the bidder of such termination, which shall become effective upon receipt by
the bidder of the written termination notice.
In that event, the City shall compensate the successful bidder in accordance with the term of the contract for all work
and/or services satisfactorily performed by the bidder prior to termination, net of any costs incurred by the City as a
consequence of the default.
Notwithstanding the above, the successful bidder shall not be relieved of liability to the City for damages sustained
by the City by virtue of any breach of the contract by the bidder, and the City may reasonably withhold payments to •
the successful bidder for the purposes of set off until such time as the exact amount of damages due the City from
the successful bidder is determined.
The City may, at its discretion, provide reasonable"cure period"for any contractual violation prior to termination of
the contract; should the successful bidder fail to take the corrective action specified in the City's notice of default
within the allotted cure period, then the City may proceed to terminate the contract for cause in accordance with this
subsection 1.57.
72. TERMINATION FOR CONVENIENCE OF CITY. The City may, for its convenience, terminate the work and/or
services then remaining to be performed, at any time, by giving written notice to the successful bidder of such
termination, which shall become effective thirty(30) days following receipt by bidder of such notice. In that event, all
finished or unfinished documents and other materials shall be properly delivered to the City. If the contract is
terminated by the City as provided in this subsection, the City shall compensate the successful bidder in accordance
with the terms of the contract for all and without cause and/or any resulting liability to the City, work and/or services
actually performed by the successful bidder, and shall also compensate the bidder for its reasonable direct costs in
assembling and delivering to City all documents. No compensation shall be due to the successful bidder for any
profits that the successful bidder expected to earn on the balanced of the contract. Such payments shall be the total
extent of the City's liability to the successful bidder upon a termination as provided for in this subsection.
73. ADDITIONAL SERVICES. Although this solicitation and resultant contract identifies specific goods, services or
facilities ("items"), it is hereby agreed and understood that the City may require additional items to be added to the
Contract which are ancillary or supplemental to the items specified herein and required to complete the work. When
additional items are required to be added to the Contract, awarded vendor(s), as applicable to the item being
requested, under this contract may be invited to submit price quote(s) for the additional items. If these quote(s) are
determined to be fair and reasonable, then the additional items will be awarded to the current contract vendor(s)
through either a Purchase Order (or Change Order if Purchase Order already exists) or an amendment to the
Contract. Additional items with a cumulative value of$50,000 or less may be approved by the City Manager. City
Commission approval is required for additional items with a cumulative value greater than $50,000.
The City may determine to obtain price quotes for the additional items from other vendors in the event that
fair and reasonable pricing is not obtained from the current contract vendors, or for other reasons at the
City's discretion.
ITB 2018-028-ND
14
_ EACH
SECTION 0300 PROPOSAL SUBMITTAL INSTRUCTIONS AND FORMAT
1. SEALED BIDS. One original Bid Proposal (preferably in 3-ring binder) must be submitted in an opaque, sealed
envelope or container on or before the due date established for the receipt of bids. Additionally, three (3) bound
copies and one (1) electronic format (CD or USB format) are to be submitted, with the original submission or within
three (3) calendar days upon request from the City. The following information should be clearly marked on the face
of the envelope or container in which the bid is submitted: Bid Number, Bid Title, Bidders Name, Bidder Return
Address. Bids received electronically, either through email or facsimile, are not acceptable and will be rejected.
2. BID PROPOSAL. The Bid Proposal is to include the following:
• TAB 1 - Cost Proposal Form (Appendix E). The Cost Proposal Form (Appendix E) shall be completed
mechanically or, if manually, in ink. Cost Proposal Forms submitted in pencil shall be deemed non-
responsive.All corrections on the Cost Proposal Form shall be initialed.
FAILURE TO SUBMIT THE MOST RECENT COST PROPOSAL FORM (EITHER INCLUDED IN TH
ORIGINAL ITB OR RELEASED VIA AN ADDENDUM) MAY RESULT IN BID BEING DEEMED NO
RESPONSIVE AND NOT BEING FURTHER CONSIDERED.
• TAB 2-Bid Certification, Questionnaire and Affidavits(Appendix A).
The City reserves the right to request any documentation omitted,with exception of the Cost Proposal Form
(Appendix E), Proposal Certification, Questionnaire 8 Requirements Affidavit(Appendix A), and Bid Bond (if
applicable). Bid Submittals received that do not include the Cost Proposal Form, completed as required and fully
executed, or Bid Bond (if applicable) shall be deemed non-responsive. Bidder must submit any omitted
documentation within three(3)calendar days upon request from the City, or the bid may be deemed non-responsive.
Non-responsive bid packages will receive no further consideration.
3. LATE BIDS. Bid Proposals are to be received on or before the due date established herein for the receipt of Bids.
Any Bid received after the deadline established for receipt of proposals will be considered late and not be
accepted or will be returned to Proposer unopened. The City does not accept responsibility for any delays,
natural or otherwise.
ITB 2018-028-ND
15
APPENDIX "A"
/ 7 ,
Proposal Certification ,
Questionnaire &
Requirements Affidavit
ITB No. 2018-028-ND
DOOR RELATED REPAIR, REPLACEMENT,
AND PREVENTIVE MAINTENANCE
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
ITB 2018-028-ND 16
H • -
Solioi ftm n No: Solicaabon Title.
2018-029-ND Door Related Repair, Replacement, and Preventive Maintenance
Procurement Contact Tel: Email.
Natalia Delgado (305)673-7000 x 6263 nataliadelgado(ThmiamibeachAMov
PROPOSAL CERTIFICATION, QUESTIONNAIRE&REQUIREMENTS AFFIDAVIT
Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform
prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from
Proposers in order that certain portions of responsiveness, responsibility and other determining factors and
compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements
Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed.
1. General Proposer Information.
FIRM NAME.
NO.OF YEARS IN BUSINESS. NO.OF YEARS IN BUSINESS LOCALLY NO OF EMPLOYEES.
OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS.
FIRM PRIMARY ADDRESS(FEADQUARTERS).
CITY:
STATE. ZIP CODE
TELEPHONE NO.:
TOLL FREE NO..
FAX NO
FIRM LOCAL ADDRESS.
CITY:
STATE ZIP CODE:
PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT:
ACCOUNT REP TELEPHONE NO.: •
ACCOUNT REP TOLL FREE NO.:
ACCOUNT REP EMAIL'.
FEDERAL TM IDENTIFICATION NO.:
The City reserves the right to seek additional information from Proposer or other source(s),including but not limited to: any fine or principal
information,applicable licensure, resumes of relevant individuals,client information,financial information,or any information the City deems
necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements.
ITB 2018-028-ND 17
1. Veteran Owned Business.Is Pro oser claiming a veteran owned business status?
YES NO
SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm
is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States
federal government,as required pursuant to ordinance 2011-3748.
2. Financial Capacity. When requested by the City. each Proposer shall arrange for Dun & Bradstreet to submit a Supplier
Qualification Report(SOR)directly to the Procurement Contact named herein.No proposal will be considered without receipt, by
the City, of the SQR directly from Dun & Bradstreet. The cost of the preparation of the SOR shall be the responsibility of the
Proposer.The Proposer shall request the SQR report from D&B at
https:(lsuppliemortal.dnb.comlwebapphvcsistoresfservle6'SupplierPortal?storeld=11696
Proposers are responsible for the accuracy of the information contained in its SQR.It is highly recommended that each
Proposer review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible
in the solicitation process. For assistance with any portion of the SQR submittal process, contact Dun & Bradstreet at
800-424-2495.
SUBMITTAL REQUIREMENT: Proposer shall request that Dun & Bradstreet submit its Supplier Qualifier Report directly to the
City.with bid or within three(3)days of request.
3. Conflict Of Interest. All Proposers must disclose, in their Proposal. the name(s) of any officer, director, agent, or immediate
family member(spouse. parent. sibling, and child)who is also an employee of the City of Miami Beach. Further, all Proposers
must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in
the Proposer entity or any of its affiliates.
SUBMITTAL REQUIREMENT: Proposers must disclose the name(s)of any officer,director, agent, or immediate family member
(spouse, parent,sibling, and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name
of any City employee who owns, either directly or indirectly,an interest of ten(10%) percent or more in the Proposer entity or any
of its affiliates.
4. References&Past Performance.Proposer shall submit at least three(3)references for whom the Proposer has completed work
similar in size and nature as the work referenced in solicitation.
SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: t) Firm Name, 2) Contact
Individual Name&Title.3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided.
5. Suspension, Debarment or Contract Cancellation. Has Proposer ever been debarred, suspended or other legal violation, or
had a contract cancelled due to non-performance b an public sector agency?
YES NO
SUBMITTAL REQUIREMENT: If answer to above is "YES,'Proposer shall submit a statement detailing the reasons that led to
action(s).
6. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform
laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all
applicable provisions of the City's Campaign Finance Reform laws are complied with, and shall be subject to any and all
sanctions,as prescribed therein,including disqualification of their Proposals, in the event of such non-compliance.
SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities(including your sub-consultants) with a controlling
financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not
each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the
office of Mayor or City Commissioner for the City of Miami Beach.
7. Code of Business Ethics.Pursuant to City Resolution No.2000-23879, each person or entity that seeks to do business with the
City shall adopt a Code of Business Ethics ("Code") and submit that Code to the Procurement Department with its
proposal/response or within five(5)days upon receipt of request.The Code shall,at a minimum, require the Proposer,to comply
with all applicable governmental rules and regulations including, among others, the conflict of interest. lobbying and ethics
provision of the City of Miami Beach and Miami Dade County
SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business
Ethics, Proposer may submit a statement indicating that it w11 adopt, as required in the ordinance, the City of Miami Beach Code
of Ethics,available at hitrafiwow.miamibeach8.¢ovlriN-halNprpcuementlbrocurement-related-ordinance-and-oraceduresl
ITB 2018-028-ND 18
8. Living Wage.Pursuant to Section 2-408 of the City of Miami Beach Code,as same may be amended from time to time. covered
employees shall be paid the required living wage rates listed below:
1. Effective January 1, 2018, covered employees must be paid a living wage rate of no less than $11.62 per hour wit
health care benefits of at least$2.26 per hour,or a living wage rate of no less than$13.88 per hour without health care
benefits.
2. Effective January 1, 2019, covered employees must be paid a living wage rate of no less than $11.70 per hour with
health care benefits of at least$2.74 per hour,or a living wage rate of no less than$14.44 per hour without health care
benefits.
3. Effective January 1, 2020. covered employees must be paid a living wage rate of no less than $11.78 per hour with
health care benefits of at least$3.22 per hour,or a living wage rate of no less than$15.00 per hour without health care
benefits.
The living wage rate and health care benefits rate may.by Resolution of the City Commission be indexed annually for inflation using the
Consumer Price Index for all Urban Consumers (CPI-U) MiamiiFL Lauderdale, issued by the U.S. Department of Labor's Bureau of
Labor Statistics. Notwithstanding the preceding,no annual index shall exceed three percent(3%).The City may also,by resolution.elect
not to index the living wage rate in any particular year, if it determines it would not be fiscally sound to implement same(in a particular
year).
Proposes' failure to comply with this provision shall be deemed a material breach under this proposal,under which the City may. at its
sole option, immediately deem said Proposer as non-responsive, and may further subject Proposer to additional penalties and tines,as
provided in the City's Living Wage Ordinance, as amended. Further information on the Living Wage requirement is available at
htoINMxw.miamibeachflgovfcity4halWcrocur rem'proa;remem-related-odinanmdand-procedures(
SUBMITTAL REQUIREMENT:No additional submittal is required.By virtue of executing this affidavit document,Proposer agrees to the
living wage requirement. Any payroll request made by the City during the contract term shall be completed electronically via the City's
electronic compliance portal,LCP Tracker(LCPTrackecneb.
9. Equal Benefits for Employees with Spouses and Employees with Domestic Partners.When awarding competifively solicited
contacts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more
calendar work weeks,the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business
with the City of Miami Beach,who are awarded a contact pursuant to competitive proposals,to provide'Equal Benefits'to their
employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a
Contractor who work within the City limits of the City of Miami Beach, Florida; and the Contractor's employees located in the
United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of
Miami Beach.
A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees?
YES NO
B. Does your company provide or offer access to any benefits to employees with (same or opposite sex) domestic •
partners'or to domestic partners of employees?
YES NO
C. Please check all benefits that apply to your answers above and list in the 'other" section any additional benefits not
already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner,
such as bereavement leave; other benefits are provided directly to the spouse or domestic partner, such as medical
insurance.
BENEFIT Firm Provides for Firm Provides for Firm does not
Employees with Employees with Provide Benefit
Spouses Domestic Partners
Health
Sick Leave
Family Medical Leave
Bereavement Leave
If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance
providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. To
comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application
(attached) with all necessary documentation. Your Reasonable Measures Application will be reviewed for consideration by the
City Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final. Further information on the
Equal Benefits requirement is available at httry11•s w+^tka*dear3i!tevrcA.vfiattfemcurementlorocuremeet-related-ordinance-and-
ITB 2018-028-ND
19
procedures?.
10. Public Entity Crimes.Section 287.133(2)(a), Florida Statutes, as currently enacted or as amended from time to time, states that
a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not
submit a proposal, proposal, or reply on a contract to provide any goods or services to a public entity,may not submit a proposal.
proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit
proposals,proposals,or replies on leases of real property to a public entity;may not be awarded or perform work as a contractor,
supplier, subcontractor,or consultant under a contract with any public entity; and may not transact business wit any public entity
in excess of the threshold amount provided in s. 237.017 for CATEGORY TWO for a period of 36 months following the date of
being placed on the convicted vendor list.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees
with the requirements of Section 287.133, Florida Statutes,and certifies it has not been placed on convicted vendor list.
11. Non-Discrimination.Pursuant to City Ordinance No.2016-3990,the City shall not enter into a contract with a business unless the
business represents that it does not and will not engage in a boycott as defined in Section 2-375(a)of the City Code,including the
blacklisting,divesting from,or otherwise refusing to deal with a person or entity when such action is based on race,color, national
origin, religion,sex,intersexuality,gender identity,sexual orientation. marital or familial status,age or disability.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees
it is and shall remain in full compliance with Section 2-375 of the City of Miami Beach City Code.
12. Moratorium on Travel to and the Purchase of Goods or Services from North Carolina and Mississippi. Pursuant to
Resolution 2016-29375, the City of Miami Beach, Florida. prohibits official City travel to the states of North Carolina and
Mississippi,as well as the purchase of goods or services sourced in North Carolina and Mississippi. Proposer shall agree that no
travel shall occur on behalf of the City to North Carolina or Mississippi, nor shall any product or services it provides to the City be
sourced from these states.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees
it is and shall remain in full compliance with Resolution 2016-29375.
13. Fair Chance Requirement. Pursuant to Section 2-376 of the City Code, the City shall not enter into any contract resulting from a
competitive solicitation, unless the proposer certifies in writing that the business has adopted and employs written policies,
practices, and standards that are consistent with the City's Fair Chance Ordinance,set forth in Article V of Chapter 62 of the City
Code ("Fair Chance Ordinance"), and which, among other things, (i) prohibits City contractors, as an employer, from inquiring
about an applicant's criminal history until the applicant is given a conditional offer of employment; (ii) prohibits advertising of
employment positions with a statement that an individual wit a criminal record may not apply for the position, and (iii) prohibits
placing a statement on an employment application that a person with a criminal record may not apply for the position.
SUBMITTAL REQUIREMENT: No additional submittal is required at this time. By virtue of executing this affidavit, Proposer
certifies that it has adopted policies,practices and standards consistent with the City's Fair Chance Ordinance. Proposer agrees
to provide the City wit supporting documentation evidencing its compliance upon request. Proposer further agrees that any
breach of the representations made herein shall constitute a material breach of contract,and shall entitle the City to the immediate
termination for cause of the agreement,in addition to any damages that may be available at law and in equiy.
14. Acknowledgement of Addendum. After issuance of solicitation,the City may release one or more addendum to the solicitation
which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every
Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are
solely responsible for assuring they have received any and all addendum issued pursuant to solicitation.This Acknowledgement
of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation.
Failure to obtain and acknowledge receipt of all addenda may result in proposal disqualification.
Initial to Confirm Initial to Confirm Initial to Confirm
Receipt Receipt Receipt
Addendum 1 Addendum 6 Addendum 11
Addendum 2 Addendum 7 Addendum 12
Addendum 3 Addendum 8 Addendum 13
Addendum 4 Addendum 9 Addendum 14
Addendum 5 Addendum 10 Addendum 15
If additional confirmation of addendum is required,submit under separate cover.
ITB 2018-028-ND
20
DISCLOSURE AND DISCLAIMER SECTION
The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach(the'city)for the recipients convenience.
Any action taken by the City in response to Proposals made pursuant to this solicitation,or in making any award. or in failing or refusing to
make any award pursuant to such Proposals,or in cancelling awards, or in withdrawing or cancelling this solicitation, either before or after
issuance of an award, shall be without any liability or obligation on the part of the City.
In its sole discretion, the City may withdraw the solicitation either before or after receiving proposals. may accept or reject proposals, and
may accept proposals which deviate from the solicitation,as it deems appropriate and in its best interest. In its sole discretion,the City may
determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation.
Following submission of a Bid or Proposal. the applicant agrees to deliver such further details, information and assurances, including
financial and disclosure data. relating to the Proposal and the applicant including, without limitation, the applicant's affiliates, officers.
directors,shareholders,partners and employees, as requested by the City in its discretion.
The information contained herein is provided solely for the convenience of prospective Proposers. It is the responsibility of the recipient to
assure itself that information contained herein Is accurate and complete. The City does not provide any assurances as to the accuracy of
any information in this solicitation.
Any reliance on these contents.or on any permitted communications with City officials,shall be at the recipient's own risk. Proposers should
rely exclusively on their own investigations interpretations, and analyses.The solicitation is being provided by the City without any warranty
or representation. express or implied,as to its content, its accuracy,or its completeness.No warranty or representation is made by the City
or its agents that any Proposal conforming to these requirements will be selected for consideration,negotiation,or approval.
The City shall have no obligation or liability with respect to this solicitation,the selection and the award process, or whether any award will
be made. Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer, is
totally relying on this Disclosure and Disclaimer, and agrees to be bound by the terms hereof.Any Proposals submitted to the City pursuant
to this solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal.
This solicitation is made subject to correction of errors.omissions,or withdrawal from the market without notice. Information is for guidance
only,and does not constitute all or any part of an agreement.
The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified.and the applicable
definitive agreements pertaining thereto, are approved and executed by the parties. and then only pursuant to the terms of the definitive
agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason,or for no
reason,without any resultant liability to the City.
The City is governed by the Government-in-the-Sunshine Law, and all Proposals and supporting documents shall be subject to disclosure
as required by such law.All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by
Florida Statutes, until the date and time selected for opening the responses.At that time, all documents received by the City shall become
public records.
Proposers are expected to make all disclosures and declarations as requested in tis solicitation.By submission of a Proposal,the Proposer
acknowledges and agrees that the CM/has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement
information contained in the Proposal, and authorizes the release to the City of any and all information sought in such inquiry or
investigation. Each Proposer certifies that the information contained in the Proposal is true, accurate and complete, to the best of its
knowledge,information,and belief.
Notwithstanding the foregoing or anything contained in the solicitation, all Proposers agree that in the event of a final unappealable
judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation,or any response thereto,
or any action or inaction by the City with respect thereto. such liability shall be limited to $10,000.00 as agreed-upon and liquidated
damages. The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and
Disclaimer which imposes no liability on the City.
In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that
the provisions of this Disclosure and Disclaimer shall always govern.The solicitation and any disputes arising from the solicitation shall be
governed by and construed in accordance with the laws of the State of Florida.
ITB 2018-028-ND
21
PROPOSER CERTIFICATION
I hereby certify that: I,as an authorized agent of the Proposer,am submitting the following information as my firms proposal;
Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this
solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure
and Disclaimer Statement; Proposer agrees to be bound to any and all specifications,terms and conditions contained in the
solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to
comply will result in disqualification of proposal submitted, Proposer has not divulged, discussed,or compared the proposal
with other Proposers and has not colluded with any other Proposer or party to any other proposal; Proposer acknowledges
that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public
Records Laws, all responses, data and information contained in this proposal, inclusive of the Proposal Certification,
Questionnaire and Requirements Affidavit are true and accurate.
Name of Proposeh Authorized Representative. Ttla of Proposers Authorized Representative.
Signature of Proposers Authorized Representative. Date.
State of ) On this day of ,20_,personally
appeared before me who
County of ) stated that (s)he is the
of , a corporation, and that the instrument was signed in behalf of
the said corporation by authority of its board of directors and acknowledged said
instrument to be its voluntary act and deed. Before me:
Notary Public for the State of
My Commission Expires:
ITB 2018-028-ND 22
APPENDIX B
/
l -
" No Bid " Form
ITB No. 2018-028-ND
DOOR RELATED REPAIR, REPLACEMENT,
AND PREVENTIVE MAINTENANCE
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Fiorida 33139
Note: tt is important for Those vendors who have received notification of
this solicitation but have decided not to respond, to complete and submit
i the attached "Statement of No Bid:' The "Statement of No Bid" provides
the City with information on how to improve the solicitation process.
Foiture to submit a "Statement of No Bid" may result in not being notified
Et of future solicitations by the City.
ITB 2018-028-ND
23
Statement of No Bid
WE HAVE ELECTED NOT TO SUBMIT A PROPOSAL AT THIS TIME FOR
REASON(S) CHECKED AND/OR INDICATED BELOW:
_Workload does not allow us to proposal
_Insufficient time to respond
_ Specifications unclear or too restrictive
Unable to meet specifications
_Unable to meet service requirements
Unable to meet insurance requirements
Do not offer this product/service
_OTHER. (Please specify)
We do_do not_want to be retained on your mailing list for future proposals
of this type product and/or service.
Signature:
Title:
Legal Company Name:
Note: Failure to respond, either by submitting a proposal or this completed form,
may result in your company being removed from our vendors list.
PLEASE RETURN TO:
City of Miami Beach
Procurement Department
ATTENTION: NATALIA DELGADO
PROPOSAL#2018-028-ND
1755 MERIDIAN AVENUE, 3R0 FLOOR
MIAMI BEACH, FL 33139
ITB 2018-028-ND
24
APPENDIX C
r
Minimum Requirements
& Specifications
ITB No. 2018-028-ND
DOOR RELATED REPAIR,
REPLACEMENT, AND PREVENTIVE
MAINTENANCE
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
ITB 2018-028-ND
25
Cl. Minimum Eligibility Requirements. The Minimum Eligibility Requirements for this solicitation are
listed below. Proposers that fail to comply with minimum requirements shall be deemed non-responsive
and shall not have its bid considered.
Group 1, 5-6
1. Prospective bidder must be Miami Dade County Licensed Specialty Building Door Contractor
(and maintain same throughout the duration of the contract).
Group 2
1. Prospective bidder must be Miami Dade County Licensed Specialty Building Garage and
Industrial Door Contractor(and maintain same throughout the duration of the contract).
Groups 3, 7
1. Prospective bidder must be Miami Dade County Licensed Specialty Building Glass and Glazing
Contractor(and maintain same throughout the duration of the contract).
Groups 4
1. Prospective bidder must be Miami Dade County Licensed Specialty Building Glass and Glazing
Contractor and Specialty Building Door Contractor (and maintain same throughout the duration of
the contract).
C2. General Work Requirements. All work shall be performed in accordance with generally accepted
industry principles, standard and practices, including but not limited to Miami Dade Building Code and
the South Florida Building Code. Prices offered by the successful bidder shall include (but not limited
to) all services, labor, parts, tools, equipment, supervision, applicable taxes, profit and overhead as
required to complete the work.
The City may utilize any award resulting from this ITB to: 1) address or correct various routine door
requirements ( on a time and materials basis, including parts, labor, materials, equipment and supervision, on
an "as needed" basis, for emergency and non-emergency repairs; or 2) participate in a pool of prequalified door
contractors for planned repairs and projects. The repair and/or replacement services of various types of doors,
installed throughout the City's facilities, that may be acquired under the resulting contract include, but are not
limited to the following:
1) Repair and/or replacement'of Metal doors;
2) Repair and/or replacement of Roll-up/Garage doors;
3) Repair and/or replacement of Storefront doors;
4) Repair and/or replacement of Folding doors;
5) Repair and/or replacement"of Wood doors;
6) Repair and/or replacement of Motorized and Non-motorized Gates
7) Repair and/or replacement of Hinged glass doors;
8) Repair and/or replacement Door Frames& Hinges;
9) Adjusting, Repair or replacement of Panic Bar Devices;
10) Adjusting, Repair or replacement of closure devices;
11) Adjusting, Repair or replacement of edge guards;
12) Adjusting, Repair or replacement of door moldings, weather stripping;
ITB 2018-028-ND
26
13) Installation of protective panels to door jams/bottom of doors;
14) Installation of floor mount/wall mount door stops/holders;
15) Tagging of doors
16) Installation of door frame weatherstrips;
17) Any other applicable project requiring the services of a door contractor.
'All door replacements should follow ENERGY STAR standards:
(httosJhvww.eneroysar oovrcrnducts'Euldinc omduc&hesidenfial windows doors and skdichthey Product criteria)
Services listed above shall not be construed to represent any amount which the City shall be obligated to
purchase under the contract, or relieve the Bidder of his obligation to fill all orders placed by the City. No bid
will be considered which stipulates that the City guarantees to order a specific quantity of any service.
C3. Permits. Contractor shall be responsible for attaining permits for any work which requires permits. The City
will only reimburse the contractor for the cost of the permits. The City will only reimburse for initial review and
one resubmission. Costs associated with additional re-submissions will not be reimbursed. Contractor shall not
include permit fees on Bid Form. All licenses required by municipality, governmental agency, or political
subdivision shall be obtained by and paid for by the Contractor. Damages, penalties and or fines imposed on
the City or the vendor for failure to obtain required licenses, permits or fines shall be borne by the vendor.
C4. Roadmap For Projects Awarded On A Time And Materials Basis. The City may award work on a time
and materials basis in accordance with Section 0200, Sub-Section 14, and Multiple Award. City departments
may request Purchase Orders to be issued to the primary vendor for any group on a time and materials bases
(bid hourly plus discounted parts or materials) for a specific request of for a pre-need encumbrance (blanket
order). Pursuant to Section 0200, General Condition 14, entitled Multiple Awards, secondary and primary
vendors may also be considered.
4.1 WORK DAY. All work to be performed on-site shall be done between the hours of 7:00 AM to 5:00 PM,
Monday through Friday. Calls outside of these hours and days will be considered non-regular.
4.2 SCHEDULING/RESPONSE TIME. Response time requirements shall be as follows:
4.2.1 Emergency Repairs/Service. The Contractor is expected to secure or fix the problem within a
total of four (4) hours, two (2) hours to return the call and two (2) hours to secure or fix the
problem. If the Contractor fails to arrive within two (2) hours of the emergency repair/service
request, the Contractor will be found non-responsive.
4.2.2 Non-Emergency or Planned Work. When the Contractor has been notified of work, the
Contractor shall arrive at the work site within twenty-four (24) hours from initial contact by an
authorized City representative, unless otherwise specified. If the Contractor fails to arrive within
the specified time, the Contractor will be found non-responsive.
The City reserves the right to terminate this contract after the Contractor is found non-responsive three (3)
times within a fiscal year(October 1st to September 30th).
4.3 ADMINISTRATIVE MARK-UP FOR PARTS
For parts and materials ordered under this option, vendors shall provide quotes or invoice, as
determined by the Contract Manager, based on the costs of parts and materials plus the agreed to
mark-up. In determining cost of materials to which the mark-up may be applied, the contracting officer
may:
i. require the vendor to provide the actual cost of parts and materials (e.g., contractor's invoice,
ITB 2018-028-ND 27
MSRP, etc.) prior to the issuance of a Purchase Order or approval of an invoice; or
ii. may require the vendor to seek and document competition from its sources for the required
parts and materials; or
iii. may obtain any data are available from primary or other secondary sources and use that data
in determining a fair and reasonable price.
The cost of any ancillary third-party services that are provided by the vendor,with prior approval of the
Contract manager, may be determined in the manner prescribed above,
4.4 ESTIMATES. The project/contract manager may require the contractor to provide an estimate prior to
the commencement of work. Any actual charges that exceed estimate amount must be pre-approved
by the project/contract manager.
C5. Roadmap For Projects Awarded Pursuant To Pool Of Prequalified Contractors. In lieu of a time and
materials order, the project/contract manager may request quotes from contractors authorized to participate in
the Pre-Qualified Bidder Pool for large or other planned projects. Responsive, responsible bidders (awarded or
not) are eligible to participate in the Pre-Qualified Bidder Pool, at the discretion of the bidder and as indicated
on the Cost Proposal Form at the time of submission.
When such work assignments are identified, the contractors may be invited to review the written specifications
regarding the work to be accomplished, inspect the work area at the expense of the contractor,and offer a lump
sum quote (unless notified otherwise), that shall include all labor, supervision, materials, equipment, and any
other items and/or incidentals identified by the City. The Contractor offering the lowest fixed price for the
specific effort shall be awarded that specific work assignment. The award of a specific work assignment to one
contractor does not preclude other pre-qualified contractors from submitting offers for other work assignments.
The cost of any ancillary third-party services that are provided by the contractor, with prior approval of the
authorized City representative, may be determined in the manner prescribed above.
Contractors shall ensure that proper and sufficient staff, equipment, organization, etc. will be provided for this
contract to meet the specifications denoted herein at a paramount level. Bidders past performance with the
City, if applicable, may be used in the evaluation process in determining recommendation for award.
Each quote prepared by the contractor shall include an acceptable description of the nature, extent and
character of the work required, as well as performance and delivery schedules. In this case, projects will be
awarded on a Lump Sum basis.
5.1 For request for quotes with an estimated cost up to the amount specified in City
Procedure P016.02, Threshold Category 1 (currently $10,000 or as amended), the
Department may select the vendor deemed to be best qualified.
5.2 For request for quotes with an estimated cost between $10,000.01 and $50,000.00, the
amount specified in City Procedure P016.02, Threshold Category 2 (or as amended),
the Department shall solicit three quotes. The vendor offering the lowest fixed price
shall be awarded the request for quote. The City Manager's approval, along with a
justification, is required when the vendor offering the lowest cost is not selected.
5.3 For request for quotes $50,000 or greater, the City Commission's approval is
required. City Commission's approval, along with a justification, is also required
when the vendor offering the lowest cost is not selected.
ITB 2018-028-ND 28
5.4 In determining the lowest and best Contractor for the project, in addition to price,
there shall be considered the following:
(1) The ability, capacity and skill of the bidder to perform the work.
(2) Whether the bidder can perform the work within the time specified, without
delay or interference.
(3) The quality of performance on previous work.
(4) The character, integrity, reputation,judgment. experience and efficiency of the
bidder.
(5) The previous and existing compliance by the bidder with laws and ordinances
relating to the contract.
The City Manager's approval is required when the Contractor offering the lowest cost is not
selected.
C6. Additional Services for Deferred and Preventative Maintenance. The Property Management Director
may request the awarded bidder in each group to inspect each door within a specific group for any deferred
maintenance that must be completed to extend the life of the door; and, provide a report with its findings and
recommendations for each door. The Property Management Director may then negotiate with the contractor
awarded each group to establish a preventive maintenance program for any door within a specific group.
Preventative maintenance services below$50,000 are subject to the approval of the Property Management and
Procurement Directors, or the City Manager for preventative maintenance services above $50,000. The
preventative maintenance services shall be added to this contract through a Purchase Order(or Change Order
if Purchase Order already exists). In some cases, the City may deem it necessary to add these services
through a formal amendment to the Contract, to be approved by the City Manager.
Balance of Page Intentionally Left Blank
1T3 2018-028-ND
29
APPENDIX D
•
Special Conditions
ITB No. 2018-028-ND
DOOR RELATED REPAIR,
REPLACEMENT, AND PREVENTIVE
MAINTENANCE
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
118 2018-028-ND 30
1. TERM OF CONTRACT. The contract shall remain in effect for three (3) years from date of contract execution
by the Mayor and the City Clerk. The City of Miami Beach will have the option to renew the contract at the sole
discretion of the City Manager for an additional two (2), one (1)year periods, on a year-to-year basis. Renewal
of the contract is a City of Miami Beach prerogative, not a right of the Contractor. Such option will be exercised.
if at all, only when it is in the best interest of the City of Miami Beach.
In the event that the contract is held over beyond the term herein provided it shall only be from a month-to-
month basis and shall not constitute an implied renewal of the contract. Said month-to month extension shall
be upon the same terms of the contract and at the compensation and payment provided herein, and shall not
exceed six (6)months.
2. PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT: If the bidder is awarded a contract under
this bid solicitation, the prices quoted by the bidder on the Bid Form shall remain fixed and firm during the three
(3) year term of this contract; provided however, that the bidder may offer incentive discounts from this fixed
price to the City at any time during the contractual term.
2.1 OPTION TO RENEW WITH PRICE ADJUSTMENT: The contract could be extended for an
additional two (2), one (1) year terms, on a year to year basis, at the sole discretion of the City
Manager. Prior to completion of each exercised contract term, the City may consider an
adjustment to price based on Consumer Price Index increase. Change shall not be more than the
percentage increase or decrease in the Consumer price Index CPI-U (all urban areas) computed
60 days prior to the anniversary date of the contract.
It is the vendor's responsibility to request any pricing adjustment under this provision. For any
adjustment to commence on the first day of any exercised period, the vendor's request for
adjustment should be submitted 60 days prior to expiration of the then current contract term.
The vendor adjustment request must clearly substantiate the requested increase. If no adjustment
request is received from the vendor, the City will assume that the vendor has agreed that the
optional term may be exercised without pricing adjustment. Any adjustment request received after
the commencement of a new option period may not be considered.
3. METHOD OF PAYMENT. Invoices for payment shall be submitted, no later than three (3) business days after
works has been performed, by the technician in the field to the Contracts Manager or a City representative who
will verify time and material spent to complete a specific job. No down payments or partial payments will be
made.
4. RECORD KEEPING REQUIREMENTS: The successful bidder(s) must provide and maintain logs of all doors
repaired and/or replaced and shall provide a detailed monthly report summary of door repairs, replacements,
new installations, and dollar amount associated with such. This log and report shall be provided to the City of
Miami Beach, Property Management designated Contract Administrator. Copies of reports shall be submitted
via electronic copies in PDF format. Complete repair reports shall be submitted with or prior to any invoice for
the work performed. The detailed report summary shall include at a minimum the following information: If the
repair report is submitted prior to the invoice, the vendor shall reference the PO #, work order#, etc. on the
invoice.
1. Purchase Order Reference#
ITB 2018-028-ND 31
2. Work Order#
3. Facility Name&Address Type of Door:
4. Serial or Tag #
5. Date Repaired, Replaced
6. Remarks to include dollar amount(e.g. repairs or parts replaced)
5. SHIPPING TERMS. Prices shall include freight to City's premises, and shall be F.O.B. Destination. The
successful bidder shall hold title to the goods until such time as they are delivered, installed and accepted by an
authorized City representative.
6. PURCHASE ORDERS: A purchase order is required for all work. All invoices shall reflect the accurate
purchase order number. Failure to do so will result in rejection of invoice.
7. DELIVERY REQUIREMENTS. The successful bidders shall enclose a complete packing slip or deliveryticket
with any items to be delivered in conjunction with this bid solicitation. The packing slip shall be attached to the
shipping carton(s) which contain the items and shall be made available to the City's authorized representative
during delivery. The packing slip or delivery ticket shall include, at a minimum, the following information:
purchase order number;date of order;work order number and a complete listing of items being delivered.
8. BACK ORDER ALLOWANCES. If the vendor cannot deliver an ordered item in accordance with the scheduled
delivery date due to a current existing backorder of that item with the vendor's manufacturer or distributor; the
vendor shall ensure that back orders are filled within 21 calendar days from the initial scheduled delivery date
for the item. The vendor shall not invoice the City for back ordered items until such back ordered items are
delivered and accepted by the City's Authorized Representative. It is understood and agreed that the City may,
at its discretion, verbally cancel back orders after the grace period identified in this paragraph has lapsed, seek
the items from another vendor, and charge the incumbent vendor under this contract for any directly associated
re-procurement costs. If the vendor fails to honor these re-procurement costs, the City may terminate the
contract for default.
9. WARRANTY REQUIREMENTS. The contractor warrants the materials supplied and the work performed under
this contract conform to warranty materials provided and work performed for one (1) year from date of
completion. For new installations,contractor shall additionally provide full manufacturer warranty to the City.
In addition to all other warranties that may be supplied by the bidder, the bidder shall warrant its product and/or
service against faulty labor and/or defective material for a minimum period of one (1) year after the date of
acceptance of the labor, materials and/or equipment by the City. This warranty requirement shall remain in
force for the full period identified above; regardless of whether the bidder is under contract with the City at the
time of defect. Any payment by the City on behalf of the goods or services received from the bidder does not
constitute a waiver of these warranty provisions.
Correcting Defects Covered under Warranty The contractor shall be responsible for promptly correcting any
deficiency, at no cost to the City, within five (5) calendar days after the City notifies the bidder of such
deficiency in writing. If the contractor fails to honor the warranty and/or fails to correct or replace the defective
work or items within the period specified, the City may, at its discretion, notify the contractor, in writing, that the
bidder may be debarred as a City bidder and/or subject to contractual default if the corrections or replacements
are not completed to the satisfaction of the City within ten (10) calendar days of receipt of the notice. If the
ITB 2018-028-ND
32
bidder fails to satisfy the warranty within the period specified in the notice, the City may (a) place the bidder in
default of its contract, and/or(b) procure the products or services from another bidder and charge the bidder for
any additional costs that are incurred by the City for this work or items; either through a credit memorandum or
through invoicing.
10. BACKGROUND CHECKS/CONTRACTOR'S PERSONNEL. The Contractor shall conduct a full criminal
background check at its own expense on each of its employees engaged in providing services under this ITB or
any resulting Agreement prior to the commencement of said services. No contractor employee shall be eligible
to perform services, pursuant to this ITB or resulting Agreement if he or she: (1) has been convicted of or was
placed in a pre-trial diversion program for any crime involving dishonesty or breach of trust; embezzlement;
drug trafficking; forgery; burglary; robbery; theft; perjury; possession of stolen property, identity theft; fraud;
money laundering; shoplifting; larceny; falsification of documents and/or (2) has been convicted of any sex,
weapons, or violent crime including but not limited to homicide; attempted homicide; rape; child molestation;
extortion; terrorism or terrorist threats; kidnapping; assault; battery; and illegal weapon possession, sale or use.
The contractor shall defend, indemnify and hold the City, its officers, employees, and agents harmless from and
against any and all liability, loss, expense (including reasonable attorney's fees)or claims for injury or damages
arising out of its failure to comply with this requirement.
Contractor shall employ personnel competent to perform the work specified herein. The City reserves the right
to request the removal of the Contractor's employee's from performing maintenance on the City's grounds
where the employee's performance or actions are obviously detrimental to the program. Contractor's personnel
must wear photo identification at all times.
11. UNIFORMS. All personnel furnished to the City of Miami Beach must be uniformed. Each employee supplied by
the Successful Contractor will wear a uniform bearing the Contractor's name. Uniforms must be provided at the
contractors expense, and may not be charged to the employee or deducted from the employees' paycheck,
therefore reducing the hourly pay rate to less than the living wage rate required by this solicitation.
12. PARKING. The Contractor is responsible for any and all Parking Fees, Parking Tickets, and Towing Expenses.
The City will not reimburse any fees for towing, parking tickets, or fees.
13. PERMIT COSTS. Permit costs will be charged to the City separately from the unit price and will be reimbursed
to the vendor. Proof of cost is required. The City will not reimburse any other fees to obtain the permit.
Balance of Page Intentionally Left Blank
1113 2018-028-ND 33
APPENDIX E
I
Cost Proposal Form
ITB No. 2018-028-ND
DOOR RELATED REPAIR,
REPLACEMENT, AND PREVENTIVE
MAINTENANCE
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
ITB 2018-028-ND 34
APPENDIX E
COST PROPOSAL FORM
Failure to submit Appendix E, Cost Proposal Fonn,in its entirety and fully executed by the deadline established for the
receipt of proposals will result in proposal being deemed non-responsive and being re'ected.
Bidder affirms that the prices stated on the cost proposal form below represents the entire cost of the items in full
accordance with the requirements of this ITB, inclusive of its terms, conditions, specifications and other requirements
stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays,
taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised
by the City Manager in advance. The Cost Proposal Form (Appendix E) shall be completed mechanically or, if manually,
in ink. Cost Proposal Forms (Appendix E) completed in pencil shall be deemed non-responsive. All corrections on
the Cost Proposal Form (Appendix E) shall be initialed.
It is the intent of the City to pre-qualify vendors as categorized below. Bidders are not required to participate in all
categories in order to be considered as part of the pre-qualified pool.
Vendors may submit a response for Groups 1 through 7,as applicable.
We wish to be Pre-qualified to•articipate in future•ricin• corn•etition for the fonawin. •rou•s.
YES NO
Group 1-METAL DOORS
Group 2-ROLL-UP/GARAGE DOORS
Group 3-STOREFRONT DOORS
Group 4-FOLDING DOORS
Group 5-WOOD DOORS
Group 6-MOTORIZED AND NON-MOTORIZED GATES
Group 7-HINGED GLASS DOORS
GROUP 1
TIME AND MATERIAL BASIS—METAL DOORS
Total
Item Description Quantity UI M Unit Cost (Quantity_X_Unit_Cost)
EQUIPMENT,PARTS AND SERVICE
Hourly
IA Hourl Rate-Resular 300 Rate $ $
Hourly
lB Hourl Rate-Nan Regular 150 Rate $ $
SUB-TOTAL-LABOR $
Estimated Annual /Mark-up Net Cost
Gross Costs(Dealer (See Appendix C (Dealer Invoice Cast_X_%
Item Description Invoice Cost) Section4.3) Mark-up)
Administrative Mark-up for Parts and
IC Su..Iies $45,000 % $
SUB-TOTAL-PARTS&EQUIPMENT $
GRAND TOTAL(ITEMS IA-1C) $
•
ITB 2018-028-ND 35
GROUP 2
TIME AND MATERIAL BASIS—ROLL-UP/GARAGE DOORS
Total
Item Description Quantity U Unit Cost (Quantity_X_Unit_Cost)
EQUIPMENT,PARTS AND SERVICE
Hourly
2A Hourl Rate-Re ular 450 Rate $ $
Houdy
28 Houdy Rate-Non Re•ular 90 Rate $ $
SUB-TOTAL-LABOR $
Estimated Annual oA Mark-up Net Cast
Gross Costs(Dealer ;See Appendix c (Dealer Invoice Cost_X °/
Rem Description Invoice Cost) Section ail Mark-up)
Administrative Mark-up for Parts and
2C Supplies $55,000 % $
SUB-TOTAL-PARTS&EQUIPMENT $
GRAND TOTAL jITEMS 2A-2C) $
GROUP 3
TIME AND MATERIAL BASIS—STOREFRONT DOORS
Total
Item Description Quantity U I M Unit Cost (Quantity_%Unit_Cast)
EQUIPMENT,PARTS AND SERVICE
Hourly
3A Hourl Rate-Re•ular 200 Rate $ $
Hourly
3B Hourl Rate-Non Re•ular 100 Rate $ $
SUB-TOTAL-LABOR $
Estimated Annual %Mark-up Net Cost
Gross Costs(Dealer (See Appendix C (Dealer Invoice
Item Description Invoice Cast) Section 4.3) Cost X_%Mark-up)
Administrative Mark-up for Parts and
3C Supplies $30,000 % $
SUB-TOTAL-PARTS S.EQUIPMENT $
GRAND TOTAL(ITEMS 3A-3C) $
GROUP 4
TIME AND MATERIAL BASIS—FOLDING DOORS
Total
Item Description Quantity UI M Unit Cost (Quantity_X_Unit_Cast)
EQUIPMENT, PARTS AND SERVICE
Hourly
4A Hourl Rate-Re•ular 20 Rate $ $
4B Hourl Rate-Non Re•ular =IN $ $
SUB-TOTAL-LABOR $
ITB 2018-028-ND
36
Estimated Annual %Mark-up Net Cost
Gross Costs(Dealer (See Appendix c (Dealer Invoice Cast X_%
Item Description Invoice Cost) Sedan 43) Mark-up)
Administrative Mark-up for Parts and
4C Su..lies $5000 % $
SUB-TOTAL-PARTS B EQUIPMENT $
GRAND TOTAL(ITEMS 4A-4C) $
GROUP 5
TIME AND MATERIAL BASIS—WOOD DOORS
Total
Item Description Quantity U1M Unit Cost (Quantity_X_UnitCast)
EQUIPMENT,PARTS AND SERVICE
Hourly
5A Hourl Rate-Re.ular 100 Rate $ $
Hourly
5B Hourl Rate-Non Re.ular 50 Rate $ $
SUB-TOTAL-LABOR $
Estimated Annual %Mark-up Net Cost
Grass Costs(Dealer (See Appendl?c (Dealer Invoice Cost_X_%
Item Description Invoice Cast) 5ediana.3) Mark-up)
Administrative Mark-up for Parts and
5C Sue Blies $15.000 % $
SUB-TOTAL-PARTS&EQUIPMENT $
GRAND TOTAL(ITEMS 5A-5C) $
GROUP 6
TIME AND MATERIAL BASIS—MOTORIZED AND NON-MOTORIZED GATES
Total
Item Description Quantity U I M Unit Cost (Quanlity_X_Unit_Cast)
EQUIPMENT, PARTS AND SERVICE
Houdy
6A Hourly Rate-Regular 80 Rate $ $
Hourly
6B Hourl Rate-Non Re.ular 10 Rate $ S
SUB-TOTAL-LABOR $
Estimated Annual %Mark-up Net Cost
Gross Costs(Dealer (See Appendix c (Dealer Invoice Cost_X_%
Item Description Invoice Cast) section 4.31 Mark-up)
Administrative Mark-up for Parts and
6C Su..lies $10000 % $
SUB-TOTAL-PARTS&EQUIPMENT $
GRAND TOTAL(ITEMS 6A-6C) $
•
ITB 2018-028-ND 37
GROUP 7
TIME AND MATERIAL BASIS-HINGED GLASS DOORS
Total
Item Description Quantity U I M Unit Cost (Quantity_%Unit_Cost)
EQUIPMENT, PARTS AND SERVICE
Hourly
7A Hourl Rate-Regular 100 Rate $ $
Hourly
78 Hourl Rate-Non Regular 50 Rate $ $
SUB-TOTAL-LABOR $
Estimated Annual %math_tip Net Cost
Gross Costs(Dealer t,See Appendix (Dealer Invoice Cost_X_%
Item Description Invoice Cost) Section 43) Mark-up)
Administrative Mark-up for Parts and
7C Supplies $15.000 % $
SUB-TOTAL-PARTS&EQUIPMENT $
GRAND TOTAL(ITEMS TA-7C) $
Bidder's Affirmation
Company:
Authorized Representative:
Address:
Telephone:
Email:
Authorized Representative's Signature:
Failure to submit Appendix E,Cost Proposal Form,in its entirety and fully executed by the deadline established for the
receipt of proposals will result in proposal being deemed non-responsive and being rejected.
ITB 2018-028-ND
38
APPENDIX F
Insurance Requirements
ITB No. 2018-028-ND
DOOR RELATED REPAIR,
REPLACEMENT, AND PREVENTIVE
MAINTENANCE
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
ITB 2018-028-ND
39
t. \ ,/' BEACH
INSURANCE REQUIREMENTS
This document sets forth the minimum levels of insurance that the contractor is
required to maintain throughout the term of the contract and any renewal
periods.
XXX 1. Workers' Compensation and Employer's Liability per the Statutory limits of the state
of Florida.
XXX 2. Comprehensive General Liability (occurrence form), limits of liability $ 1,000.000.00
per occurrence for bodily injury property damage to include Premises/ Operations;
Products, Completed Operations and Contractual Liability. Contractual Liability and
Contractual Indemnity (Hold harmless endorsement exactly as written in "insurance
requirements"of specifications).
XXX 3. Automobile Liability - $1,000,000 each occurrence - owned/non-owned/hired
automobiles included.
4. Excess Liability-$ .00 per occurrence to follow the primary coverages.
XXX 5. The City must be named as and additional insured on the liability policies; and it must
be stated on the certificate.
6. Other Insurance as indicated:
Builders Risk completed value $ .00
Liquor Liability $ .00
_ Fire Legal Liability $ .00
Protection and Indemnity $ .00
_Employee Dishonesty Bond $ .00
Other $ .00
XXX 7. Thirty(30) days written cancellation notice required.
XXX 8. Best's guide rating B+:VI or better, latest edition.
XXX 9. The certificate must state the proposal number and title
The City of Miami Beach is self-insured. Any and all claim payments made from self-
insurance are subject to the limits and provisions of Florida Statute 768.28, the Florida
Constitution, and any other applicable Statutes.
ITB 2018-028-ND
40
ATTACHMENT C
CONSULTANTS RESPONSE TO THE (ITB)
Detail by FEI/EIN Number Page 1 of 2
,Sfi� ,.org
Department or Stale / DNrsion of Corporations / Search Records / Detail Ry Document Number/
Detail by FEI/EIN Number
Florida Profit Corporation
MASTER DOOR CORPORATION
Filing Information
Document Number P94000034725
FEI/EIN Number 65-0489474
Date Filed 05/09/1994
Effective Date 05/05/1994
State FL
Status ACTIVE
Last Event REINSTATEMENT
Event Date Filed 09/29/2010
Principal Address
1228 NW32 PL
MIAMI, FL 33125
Changed. 03/10/1999
Mailing Address
1228 NW32 PL
MIAMI, FL 33125
Changed 03/10/1999
Registered Agent Name&Address
RENE.CASTILLO
1228 NW32 PL
MIAMI, FL 33125
Name Changed. 04/13/2009
Address Changed. 04/13/2009
Officer/Director Detail
Name&Address
Title P
CASTILLO, RENE
1228 NW32 PL
MIAMI, FL 33125
http://search.sunbiz.org/inquiry/CorporationSearch/SearchResultDetail?inq... 10/17/2018
Detail by FEI/EIN Number Page 2 of 2
Title VP
BETANCOURT, MARTHA V
1228 NW 32 PL
MIAMI, FL 33125
Annual Reports
Report Year Filed Date
2016 01/24/2016
2017 01/29/2017
2018 01/24/2018
Document Images
01/2412019—ANNUAL REPORT View Image in POE format
01/29/2017—ANNUAL REPORT View Image in PDF format
01/24/2015—ANNUAL REPORT View Image in PDF format
02/05/2015—ANNUAL REPORT View image in PDF format
04/06/2014—ANNUAL REPORT View Image In PDF format
02/20/2013—ANNUAL REPORT View Image in PDF format
01/12/2012—ANNUAL REPORT View image in PDF format
01/12/2011—ANNUAL REPORT View image in PDF format
09/29/2010—REINSTATEMENT View image in PDF format
04/132009—ANNUAL REPORT View image In PDF format
02/1412009—ANNUAL REPORT View image In PDF format
04/132007—ANNUAL REPORT View Image In PDF format
04/20/2005—ANNUAL REPORT View image in PDF format
03/1512005 ANNUAL REPORT View Image In PDF format
04/27/2004—ANNUAL REPORT View image in PDF format
04/18/2003 ANNUAL REPORT View image in PDF lomat
04/22/2002 ANNUAL REPORT View Image in PDF format
04/16/2001 ANNUAL REPORT View image in PDF format
03/14/2000—ANNUAL REPORT View image in PDF format
03/10/1999 ANNUAL REPORT View image in PDF format
04/06/1998—ANNUAL REPORT View image in PDF format
04/26/1997—ANNUAL REPORT View image in POE formal
05/14/1996—ANNUAL REPORT` View image in POE formal
04/27/1995—ANNUAL REPORT View image in PDF formal
http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inq... 10/17/2018
APPENDIX "A"
Proposal Certification ,
Questionnaire &
Requirements Affidavit
ITB No. 2018-028-ND
DOOR RELATED REPAIR, REPLACEMENT,
AND PREVENTIVE MAINTENANCE
DROC.,REM=N" CEP AR-MEN-
1755 MercicI Averje. 3-dc oor
Miami Beach ‘lc rdo 33139
Master Door Corporation
Phone-4305-310-1072
To whom it may concern.
The purpose of this letter isin inform you of my working experience with the City of Miami
Beach. I have worked fixing and replacing all Apes of doors in different departments. such as:
property management,public work,park and roc-rration.city hall building,and more. For over ten
years I have worked as an independent contractor As work reference you may contact Rarnon
Duarte in property management Onicl Toledo, Cadcl Aldana, Humberto Crespo, and Brett
Cummins among others that ha.c been my contact within the City. They can offer details about
my experience, quality, responsibility and work habits.
Please Reel free to contact me if any further questions and concerns may arise. Thank you
for taking this matter into consideration.I hope my experience can serve to continue working with
the City of Miami Beach.
Sincerely. ,,__��//
-Ii0/04
Rene rash lo. President
osN Set =
L 2013028-ND Door Related Repair.Replacement.and Prevent-ye Maiitenance
xmayenser
r Nanta eDeLcadc rova I (3C51673-766 x 626 ! nataa
4aueicasottcyarmueanti.00v
PROPOSAL CERTIFICATION. QUESTIONNAIRE&REQUIREMENTS AFFIDAVIT
Purpose: The pirpcse of this Proposal Certification. Questonnacre and Requirement Afidart Form is to n'or
prespectve Proposers of ceras seciation and cootac,'ua+roqu ements, and to ectect necessary informaton from
Proposers it order tat certir portions of responsiveness. responsibility and other detrniring factors and
compl arce with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements
Affidavit Forts is a REQUIRED FORM that must be submitted fully completed and executed.
General Proposer Informa3on.
_ I
VC S YEAPSM1 tlUS1NEtb NJ S YtYAIN aJSNFS;LCCA.LV. NC'crectCreS
727
0-i'.NASI;ii rvck:tiFF..AS,YCvkr soca MTtG' sr- 2E48C - .
t_.
Ial`kc
FIRM L LACCHEES - _-
CITY - -.
;-ac I La CCIE _
H9NCHY AC'l::UrC u'aRE.TCTAPF_FOR T-iS tNC✓CE!@NT j:ENE 1 ASTI_LCi
.CT. Rr'TE-P-C1E N0 3 4 _
FFCCIX.'NI RE-fUAy FRG NC.
4;UINr RC:EWI ,RI•„:✓,r VLLHGJ SCM
r,.ER:LOkk mwrrv:Arrry ti✓ fio-0483174
The Gy reser,es Ino ngtt to seek adJtcna Dkrmakon:rcm.Prc'cser Cr oleo Scutes; .mtudmg but net IrMbi tO any fin,cc p•nccal
inbr.ai:n.avellratbe ICC•sureresumes cf relevant intieduas,Dien;informaton,firarial nkrmatior,Cr any infinnadcn the City deems
ne:essary t evauate"'e carad'y cr the Prreser t Wenn n aadaxe with=c-ac rejtiror,w
Veteran Owned Business.is Reposer dan:rg a velean owrnd&sres mos?
I I YES I t NO
SUBMITTAL REQUgaFaaFNT:Pr.rsors claming veteran beret OuSimiss status 5hi salient a top ms:Scn orcein;that firm
s carded as a veteran-owned busnoss a a serece4isaokd•cetera awned bsiress by die State of Fonda cr United States
fedral government as required pursuant to ordnance 2011-374E
2 Financia[ Capacity. Jaen reyesed by the Oty. each Proccser call arrange sac Don B BadzCeet to submit a $upp4er
Oralificaier Report(SCR)Mectty to to P:xwerrent Canal caned heron Nc topcsa will be considered rethout rept by
he Cy of re SCR drecy'^n Cur & Bradstrea. the cost of the rfepaatcn of he SOP son be the revensibilty d the
F cease" The Proposer scall retjest the SOi retort from CUB at
hbps;laddoci ierooral.dnb.SornPnebapofuresistoreslsen•IetlSupdiarPORalTstcreW:16 t
Proposers are responsible for the accuracy of the information contained in its SCR It is highly recommended that each
Proposer roviow the Information contaled in its SOR for accuracy prior to submittal to the City and n early as possible
in rho solicitation process.For assistance with any portion of the SOR submittal process,contact Dun 8 Bradstreet at
BOO-424-2495
SUBMITTAL REQUIREMENT: FLposa stall rerpeg that Duo B Erxstfee:stria , Sax+ier Q.a!ifier Rept:directly b the
Cry.wt be or within Three 131:toys of tritest
2 Conflict Of!rarest.Al Pcpasea 'cors:ase se. n diet Prtcazal, die namels)cr any officer, dream agent a ironedam
=tonic.-aunt oor ispcux. parent Airy^. and Chid)who s also an err;byee C the City&Miary Beach. Further a nxcsers
rust dsacse the name of any City empcyee who ownsetc deeNy or retiredly a'interest at ten(":thy pervert or more it
the Proposer etty a any of es a(Bliam
SUBMITTAL REQUIREMENT:Proposers rust disdcfo the troths)of any d5;er,Omar agent cr immediate farcy.neuter
(souse.parent,Shing. and mild)ere s also a emptyee of the Oty of Mati Beach Proposes That SSC dsdose the name
of ay trey employee who cors.Cipher erectly c indredtly.an nYrat of ten '17%);errer.1 cr mite it the FWCTiAr ertiy or any
d tls aflliaes.
4 References&Past Performance.Proposer shad siert at least three(3)references for warn to%ro coer las oompexd Mrjh
sm:ar n sure ad natlre as the wom referenced in sclbta cc.
SUBMITTAL REQULREMENT: Fcr each reference sts"s d. the Ubwn^, information is touted- I) Firm Sarre 2) Cavan
Ircivdu.3 Name 8 Tire.3j Address.4(Telethons 5)Contacts Erdil and 6)Narasve or 4•cre or Ssxes Provided.
5 , Suspension,Debarment or Centrad Cancellation.Has Prop:ser ever be debatedsuspereed or other legal welann or
had a xniraa arceted due In non-materna-roe by any pubic sector a;ercy1
Li YES x NO
SUBMITTAL REQUIREMENT: 3 answer'to Save is"YES"Proposer shall submt a statement detaiirg the reasons that'ed tc
xtlaris(
Vendor Campaign Corrttasutlons. Proposes are expected b be a berme tartar with.tt Cry's Campaign Finale P.efcm
laps. as rndifiee rt Sec-bens 2-087 through 2490 of the City Code. Proposers scall toe solely resporstde for tiSJmg that all
lobe :rovimcrs of Che :•Ys Campaign Finance Raton laws as ..mo Food with. and shat be Shea to any at al
sarc0ors.as presebed therenincluding dsgialifcalon of the Proposals.n the Cart of sue rcnrcnptiace.
SUBMITTAL REQUIREMENT: Submit the names al all t divdu25 or attics ihr:Amg your sub-cenwltdms)with a con-cling
finaca arrest as defined n solicit:nen.For eats inxvhdua or say with a antcv'lirg 5nama inters•radiate mete or met
eat' ndyrdrod a entity has corotuled to the campaign either drecily of ware*. 0(a candidate corn has been elected to the
oIFCC of Mayor or Cly Ccrorri55KKher tr the City of Stara Bead.
7 Code of Business Ethics.Parson[to ON Resolution No ZOO-23279.oath pass or entry tat seeks b do business wth the
City seal adopt a Code of Busses Ethics rade") and stmt that Cox to tie Procure/melt Depatrent with +s
gxteditepccse or'ahhn five(51 days ism refect of request The net shai.a a mmrum rewire the Propose,to cmnp'y
wt al applG.ie ;oven-near roles and regulations including. among others the conflict of mares.. ICbbyng and ethics
dowser O the C.-tyof Miami Beach at Matti Dade County
SUBMQTAL REQUIREMENT: Proposer seal submit Bras Code of E.rSness Ethics In lieu of sub-rutting Code of &cans
Ethics.Proposer may submit a sfateneM radiating to died adopt as required In the ordnarce,the CM of Mian Bear CaCC
Of Ethoserasable at hrtar'www niarceeXM..owatvdae'prceeremontprmaenert retedanlna^.reardtrocectnasi
TB 2a .-.78-ND
8
Living Wage.Pursuant to Seem 2-4118 of the Cty of Mani Bead,Code as same may oe amended from time b thneo covered
eracyees shall be pad the required arng wage rates lister telow
• Effective..5nury 1. 2018. anaed employees must be paid a Gong wage use cf no lass an $11.62 pe tics wit
health rare bones o!at least 5226 pe Mur.or a wog wage cab of no less than 513.83 per hour witiond heat care
benelts
2 Effects:anuay 1 2019. catered employees mist be caid a Ge g wage rate of no ass tan $11.70 per.`,cur with
heath are brems of at least$2.74 per houror a tor wage rale of no less the-.514 44 per hair wluut her care
Cete55.
3 Effective snowy 1, 2C2catered enpia-yeas riot be ;ani. a hong wage,ply of no 'sans than S11.78 per Your wt
Fel pre bere`s of 311e:418122 der hour.or a li•nrg wage rate of no less Nar$1500 per hem w.twt heat care
beret's
The Wog wax rate aro health m timers rate may,by RemLtion cot the Ctg Commission be indexed amply fa Marc urns the
Comma Pre index fa all Urban Catstres(CP!-U)Mint Ft Laded*. mooed by me U.5. :apartment of L±ors Bream of
Lvov Statists. Nct.Msandns the preceding.no atnua nap Pail exceed tree perm jab;' The Civ may atby misclurn,elect
crit b rem ne bang rage mate n any pa'alar yea r."'d deems,t ec1'C net be rawly sour to&vibrant rare In a paaula
year
Fraser, 'awre to canny wit.Nes priakn shat to decried a mania bream teem tie rz csal.pram whit the City nay.$its
see corer ,mredaey deem sad Pith Goer as non-resoceSee and may furrier vbjea Fri r c addt oral penalties rt fines as
crwded Ir to Chis tiring 'Wage (Moans. a{anerf&. Anther mkmagn on to Living Wage revUTetrer a mutable at
rtt!'AWN rsiamtbxdIpomitrnallibromemsrL;mNrernerthrtiate erloarkeetdireced-+s
SUBMITTAL REQUIREMENT:No adetoral suanidal is retired Ey roe of mewling tis a5dasit dorxmsnt.Procoser agnea to thy
Erni;wage oqurcmert Aty payroll reales mete byte Cry duns the car:cat ter seal to completed ekCvnicrly via to Ciys
eenrnic compere ports.LOP Tracker r CPTra er heti
Equal Benefits for Employees with Spaces and Employees with Domestic Partners.When awarding ccnlpetlf'rehy soliated
contracts tatted al ever$1C0,100'nose an—artas maintain 51 cr more fun she employees at their parr*dung 20 or more
ale'dar waif weeks.the Eqpt Benefits kr Duannlic Patters Ordinate 21.0 -31ST 1equres cellar caflraMers doing busine5s
!M Me City of Mani Beach Mc are awarded a conte pintail b=modem prcpuaa tc provide'Equa Bent?to their
empirfees with de relic Maters, as they pride to employees with poses. The atrance apples b at employees cf a
Contractor who work wthn the City lint of the City of Man Bean. Fulda. and to Ccetrators emdayee9 located in the
Knifed States. but ouzge d tie City of'Gatti Bat rob.no arc drecdy performing work en the contract within tie City of
Man Seas
Does your=meaty potide cr Per amass to any benefit b employees ret h spouses a r spouses of emplayees?
YES ,. x NC
> Does ;our arrtany provide or offer access a any berets t employees with (sane Cr ocpcst° sex, & este
panthers'a to domestic patters d tinwares'
YES I z _.' NC
C, Please check all tenets that apply to your answers aa and list r the'other section any additional benefits not
already sperted. Note: same beiefts are pro ted to employees because ley have a mouse or domestic pater.
such as bereavement leave;other cenells ane goaded Pretty t the spouse Cr domestic parer such as main
insurance
BENEFIT _ Fvrr.Franck:s ac Firm Prices for Finn does M.
} En:lcyaes'et! Employees with Prc'.ide Solent
Sc uses Cores Petra
seam
Sick Leave I
Fan riv Medea Leave I _. I •
Eerem'anent Leave I
If Popper csmot offer a bereft to domestic paPers ess because Cl res puttee yeu control (e g..these are no insurance
xovidecs n your area willing b Wer CCme90e parer coverage)ycu may be eligible kr Reasotuble Measures ppndiatte.To
=ply en this ass, you must agree to pay a cast' equivalent and submit a completed Reasonable Measures Application
tattered) WM 81 necessary documentation Your Rcascrtabe Meares Appkatico will be revfewad fu ansderatim by the
C.1y Manager. or Ica designee.Appeal is not gueantced and the Coy Manager's decision S fru. Further information co the
[qua WPM regNanent Is wartime a mamma rtnun#,yptillisitxtr!int:texaminemerconementmeneedvrinti emit
111E 2018-2/2S—NC
_5E _E'TF ACV
I hereby certify tat:I,as an authorized agent of the Proposer,am submitting the blowing information as my firm's proposal;
Proposer agrees to complete and unconditional acceptance of the terns and conditions of this document. inclusive of this
solicitation,al attachments.exhibits and appendices and the content;of any Addenda released hereto.and the Disclosure
and Disclaimer Statement Proposer agrees b be bound to any and all speafratic s,terms and conditions contained ii to
solicitation,and any rued Addenda and understand to the blowing are requirements of this solicitation arm failure b
comply will result in disquafdraaw of proposal s&tnted:Proposer has not divulged,discussed.or compered the proposal
with other Proposers and has not cUuded with any other Pmpaer or party to any other proposal:Proposer acknowledges
that all intimation conromed herein is part of the public domain as defined by the State of Florida Sunshine and Pubic
Records Laws: all responses, data and information contained in the proposal. inclusive of the Proposal Certificaton.
Questionnaire ad Reouireme t Affidavit am true aid axurate.
hu a�:kmviscnarNamw- 4. The d Pampasuser c Raseresea:
�5ey7e CST-77 -Z.eesiAeel—
arll Ir (--<" .119 120i3
slain of r 0,=hLye On this fitly of 2 efyonyly •Ltd
appeared teem me G./ L?C//c. enS;who
County of Mx '£'-c- ) stated that (s)be is the FCFS<DFA/7-
of ,TErt- .7JY, a corporaticn,and that the instrument was signed in behalf of
the said corporation by authonty of its board pf directors and acknowledged said
instrument to be its voluntary at and deed.Befp me
JT Cil-6- c«
homy Pub&tr the State of fILV i--...—
My Ccnnitacn Satires / 2 fa 022 .
'get IOW mason
1143 1 WCOY.Im10M
.K°!. V lwwalYeMe heildabwlew
p 7-.'7.-CTF-NO 22
APPENDIX E
Cost Proposal Form
ITB No. 2018-028-ND
DOOR RELATED REPAIR,
REPLACEMENT, AND PREVENTIVE
MAINTENANCE
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
34
APPENDIX E
COST PROPOSAL FORM
Fai'ure to sub—L'Appendix E.Cost proposal Fc"".in its en:rety and`STN executec oy t`e dead:ne establ's`ed fcr the
rece.pt c'proposals wi'" result:c orcposa being deemec -ca.respoas.ae arc Se nq re estec.
Bidder affirms that the prices stated on the cost proposal form below represents the entre cost of the items in full
accordance with the requirements of this TB, inclusive of its terms, conditions, specifications and other requirements
stated heue'in,and that no claim will be made on account of any increase en wage scales,material prices.delivery delays.
taxes, insurance.cost ndexes or any other unless a cost escalation provision is allowed herein and has been exercised
by the City Manager in advance.The Cost Proposal Form(Appendix E)shall be completed mechanically or,if manually,
In ink. Cost Proposal Forms(Appendix E)completed In pencil shall be deemed non-responsive.AA corrections on
the Cost Proposal Form(Appendix E)shall be initialed.
it is the intent of the City to pre-quality vendors as categorized below. Bidders ae not required to participate in all
categories in order to be considered as part of the prequalified pod.
Vendors may submit a response for Groups 1 through 7.as applicable.
wo'nisi tote P-Am_a.:fed t:pan::pate in future pncin;conoetltic^for tee eci grcus . _
YES
Group t-METAL DOORS _ X
Group 2-ROLL-UP/GARAGE D00RS .
'I Group 3-STOREFRONT DOORS ... - _
Group A-FOLDING DOORS
Group S-WOOD DOORS
, _Group S-MOTORIZED AND NON-MOTORIZED GATES
Group/-HINGED GLASS DOORS
GROUP 1
?IME AND MATERIAL BASIS-METAL DOORS
-ata
tori DDescncticn C.a^t'ty J Jr!:Cos: 12ua.^tty X ,.cit Cost
EQUIPMENT,PARTS AND SERwCE
Hoary 30!000
is
IA eav Rate-Regula: _ 3D_' Rate 5 1 0 $
FicurlYRale
150 S 22,500
13 etude RRale
aw-Non R.- lar ISO : Ras
SOS-ICTAL-LABOR $ 52.500
Es:oatec Acrual 'lc Cost
Gross Costs lCeae� s-:�...., c :ea e-1-44 Ce Cost X f:
'tem -oscnor on l rc oiee Cost' Sc,:u;-4; L:ak._c'.
, Adrmistrt ve rre+„p car Parrs and 9,000
s,. I ss,00D 20 % s
SL&-CTAL-FARTS&ECU?l1EN- $ 54000
GRAN]TOTAL II=US is.'0, $ 106.500
.c
2."E-C23-ND 35
GROUP 2
TIME AND MATERIAL BASIS-ROLL-UPIGARAGE DOORS
TALI
ten Das::'optic Quantiq J I1: Lrr Cost I.:_3r:ty X Lni: Ccst,
EQUIPMENT.PARTS AND SERVICE I
m
2A , Iain,Rate-Realer __.____. £50 1 R� Rale S I ,
Y
i a I liCU Rale-Non R=. la 9D Rate S 4
S..B.TCTAL-LAcCR $
ELL:late'c A^ u21 :, r.lar9-us, ".Cost
Gtoss Casts I DCd C' .a Aracr, . C :ea es lnec ar.Cos: A ':
I:en Ces:np_on ,rVJICC Cost! _m.rr 4. ;irk-LI:
I PCmiaaatve Mark-up for Pr arra
2C i Slmlies $55.000 % $
5CBTALDTT YEA'
GRAND TOL
L 7E:S
iAdCI
GROUP 3
TIME ANC MATERIAL BASIS-STOREFRONT DOORS
-ora
tam Cesar::l on C,:a^tty G,ra Un t Ccs: Auanti:y x U-t :o_.,
EQUIPMENT.PARTS AND SERVICE
I I I Hourly
I 3A Houly Rate-Reduar 20C Rats , S S
I Howl,/ `r
3B H. Rate-Nce--. la I 1C0 Rate i5 IS
SJ'.TCT:d-_;50R $
Estira:ed Anna '4_4p Net'Ccs:
Gross Costs:Des(- l:r,nro::
Itcn Des:.p:l.:r I-'.cYc Cosi, n...}..I... __r x ',\i3:.-us
! Pmmenatlre Mark...QV Parts and I l
''. 3C Su S30.000 % 15
...B.i0".- .ITS s EC_::IIE'.T S
GRAND TC,AL ',ITEOSid:C3C 5
GROUP:
TIME AND MATERIAL BASIS-FOLDING DOORS
-::a
d=r Descr;tic- ,..rt:ty U "I -t Car .]sant:, x „ .. Cost:
'.I EQUIPMENT.PARTS AND SERVICE
i I Hearty
LA lieu-IvRata-RO^,ula ,2D Rate I5 i3
L Noudy
<B Hoary Rate-Noe lar 5 I Rate $ $
$
ITB =ll?-:--5-NI' 36
Esti-,ateC Ar,r ca: sl„
-uC NL:COSI
Gross Costs l Dorn s«,Iccea. ; 1Eea':!,Invnec Cost %':
Item Descrioaen I^valga Cost, Scrncn 4 , Mark-up;
AOT:ni,rw'.e 61aN-;„^.tr Pats 31c I
-c a.C•PPS SS'CCC i S I S
S-B-TOTAL-PPRTS&ECLIP61EN7 $
GRAND TC-AL 1 TESTS 4A-4Q I $
GROUP5
TIME AND MATERIAL BASIS-WOOD DOORS
Tota
Item Dcscriat on Qaa-tty U:M Unit Cos' i•Doanjq: X J^.t Cos:;
EQUIPMENT,PARTS AND SERVICE _ _..
EA II HAA.Rate 3egL3 CC '. Pate 5 $
1hotry
SB �i nouns Rare-Ncn IP , 50 1 Rate S $
5:13-TOTAL-•_.:ECR $
Estimated Anna: ,.,Nark-upNet Ccst
Gross Costs[Deals sr.A.;xoe:,, c 7ealer Invoice Cost X %
Item Desc;ipticr hvcice Cost Simon-Z.: Sla^k.u„:
hirrmb7*re Make tr Parts and 1 '
SC SIv^.> $15:X0 I % 1 S
S-}TOTAL-PARTS 5 EQUIPMENT $
GRAND 737A.ITEMS SA-5C! $
GROUP 6
TIME AND MATERIAL BASIS-MOTORIZED AND NON-MOTORIZED GATES
-cs
Item Esser:ton Canty U;M slit Cost ICmnnor X J^it Cost:
EQUIPMENT,PARTS AND SERVICE _ ...
1 Hotry
6A Homy Rale=Reaya 80I Ram S S
-I Hccry
0E Noun Rate-MTI '- Lla IC 1 Rate 5 5
$45-TCTAL-:.:ECR $
ES:MI:ASO Arn-a ,',lark-u' Vs:Cost
Goss Costs,Deae• _ :c.1 -in.c Cc Oos_X_7.
Item Oescrie0on -rate Cost, s:e,r•1 ?Irk-so,
I A'urmistrawe Markus be Pss and
FC I &ochres Sloat % S
SLE-ICTAL-PARTS F.ECLP'aEA S
GRAND TOTAL TEVS c.:--S]: $
37
GROUP 7
TIME AND MATERIAL BASIS—HINGED GLASS DOORS
Tcal
Item Descrpt on Catty U!M 'Jca Cost (Cwntlty X Un.t Cost!
EQUIPMENT,PARTS AND SERVICE
ma--y P.ate 15c ^ae 5100 5 10.000
Hwy
'5 Host Rate-.on Regula- , sc Rate . 5 150 5 7.500
SU3-TOTAL-LABOR 17 SDC)
Esti:rssd AnnvaiMark-up Net Cost
Gross Costs IDeate- sre, Acceca. - ;Dealer Irvoice Cost X
Item Description Invoice Cost) smut:3: Mark•cpl
?Cmirlis:as'te IA,<-up t Parts ard
r� Ssorte 5155X I 20 >6 s 3.000
SJB-TOTAL-PARTS 8 EQUIPMENT S 10.000
GRANC TOTAL;ITEMS 7A-7C1 5 35 EC°
Bidder's Affirmation
cow,- MASTER DOOR CORPORA-!Cr.
AWnrma tteoresentaa'e: N . OAST:L_C
Addrens '22° N t P_AOE A '1 F. 3;._- —
i
Timmins. 335131 C-1 C52
• &TMV,AS TER DUORCCRRi.-vA MOO 00%..
6utlmial MapeaenOtlret 5lpWu:c
Fai'ure to sub^.d Appencix E Cast Proposal For..,in its entrety and! Uy cxeated by tl-e deacl ne estaaLs cod for the
receipt c1propose s.vil. resort ir.prcposa:keirc deemec con.respcnslre a-c Se no reiectec.
[TB 2:. -'-CS NO 35
ati CTrades onstruction ng Board
:USINESS CERTIFICATE OF COMPETENCY
02BS00406
MASTER DOOR CORPORATION
1..B.A.:
AssIix4
CAO RENE
is certified carder the provisions of Chapter 10 of Miami-Daae County
Repv.t Viewer 7,i13!1611_22Na
a {(
J EP AIWA
Petr pNscsw panne STATE Of FLORIDA
DEPARTMENT OF FlU.NClAl.SERVICES
DIVISION Of WORKERS'COMPENSATION •
' CERTIFICATE OF ELECTION TO BE EXEMPT FROM FLORIDA WONIcERS'COMPENSATION LAW..
CONSTRUCTION WNJSTRY EXEMPTION
The.et riiln nY.:re t tai 4MC tee.,•s acted n Ee exempt tom FIC'Ka':.btkers v<mpEf;Y• Om.
EFFECTIVE DATE: '.K'32:15 EXPIRATION DATE: !MCI!
PERSON: CAS-•I^. CNC
FEUR: 6S34E9474
BUSINESS NAME AND ADDRESS:
MAS:kR DOOR CORPDRAf ION
122S :N 32 PLACE
MIAkI -L 33.25
SCOPES Of BUSINESS OR TRADE:
DOOR AND WINDOW
INSALIATION
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iBT
Local Business Tax Receipt 1 ,)
Miami—Dada County, State of Rot da •
4239433
BUSM45 NA IEJtOCATloa RECitPT NO- EXPIRES
t,vsTER DOOR CORP(RAT 05. RENEWAL SEPTEMBER 30, 2018
29 NM 32 RL 5051057 Ma ra«land g,l>Ce
7.1.51AI FL 33'25 ?la Skanr uc-wre Gee
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anfu it a oeRlmtliDa Siam balder.auk ma fmno RtYeII. tamp!,with ean,w^^Nl
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Finns i.dniLta neer royamibatikaev
Thank you for choosing Progressive.
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PRGGREHIVE
NUN INN O0 M1 YOUR 4KCII*NU IN C.EM"ION
ACORna CERTIFICATE OF LIABILITY INSURANCE "TENAROpYe"T
�� 08/13118
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND.EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURERISI.AUTHORIZED
REPRESENTATIVE OR PRODUCER.MID THE CERTIFICATE HOLDER
NPORTANT: arse ccrincate MA4e is an ADDITIONAL INSURES.Te paACTORN mu a ..A....t C SUIROGAFION IS WAIVED.sugeceto
she terms ars Dominions of Me pees.certain policies nay require an endorsement. A cluneal on the etrW<e Mee not coder Holm m Me
certlicme frolSn in IwV of RN*e.WrewrgMb).
PRODIXER W ACT Tourc'VasT.
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COVERAGES CERTIFICATE NUMBER: r REVISION NUMBER:
DAIS IS TO CER-FY THAT TNF PCs.OFS OF IN$Ii$MCF15TFD RF:OW IALF RFFN G4iFO TO TAR INSURED RASED ABOVE FOR TR ROCK[PINOC
INOICAI_• NC-MD•S1ANCING ANY RECUROVEN .TEPA OR CONDICCN OF ANY CONTRACT OR OTFER OCC.NFAT V.fl RFSPFCT 704%iCH THIS
CERZOATE LIMY 3E ISSUED CR MAY PERTAIN THE INSURANCE AFFORDED Ur N£POLCILS DISCAEED!ICREN S SLt:COT TO FLA TI IC T_Pd,
DCA_CONS'ANC CCNOTTAS OF SLCH MUOES LIWT$SNCWAN MAY„AVERFFN REDUCED BY RAO CLAIMS
swiss= POLI'EFT *WO'ETP
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- UPABREJ,kLIAS cC.:W -.- MR,.Jttvf&EICE I
- Musa-Lea CRAIG'NCC AUUn uAI t 1
arrrsorNa
WORKERS CCNERRATCN — C YA1OT•. S
AVO ESF.OrtBt LsaWN TOA'I. • CP
Mn
LACPREACRWIRNARI el cur MVS r 1 IR 1:RCM -NI S
OFFCCENNIA
IaI.Mala YAIa @me EkCLCEO' -
E_PaESSE EA EAP_OrtEi
"FIT R3.1%.I31131'�'�urfer., a Mm• EL GLUac PCL4'Y JMrt I
CENTRPIOV OF eaeRA-Ovs,..wxwa'.eICL!S wenn AORItit t ?aiirml Ann.0 E.NPirAR xenst Mem 1F Nw..0
DOOR'..STA..ATIC:\
ITa`:C. 2018-025-ND
DOOR NELA:tJ HCPAIR REPLACEMENT AND PREVENTIVE MAINTENANCE
CERTIFICATE MOLDER CANCELLATION
OHO=ANY OF NEABOVE DESCRIBED POUCF.3 BE CANCELLED BEFORE
qty of VSI Beads THE EXPIRATION DATE THEREOF.NOTICE WILT BC DttwtRED IN
ACCCRDANCEMTH me POLICY PRGWgNS.
Prccluemenl Devitt-rent
'755 Meredan Avenue.3rD Floor Auaaeaanm eaneseNTArrvE
Malni Beam.FL 33131
A.R'&LFO VASOUtZ
----- 15382010 ACORS CORPORATION_ AG POeti rAscrvae.
ACORD 25(2010105)OF The ACORD nano and loge are rtpisterttl malt ot ACORD
BE/\C -
INSURANCE REQUIREMENTS
This document sets forth tie minimum levels of insurance that to contactor is
-mirred to maintain throughout the tens of the contract and any renewal
cerods.
XXX I. Workers Compensation and Employers Liability per the Statutory limits of the state
of Florida
XXX 2. Comprehensive General Liability (occurrence form), limits of liability S 1 000 XO.00
per occurrence for bodily injury property damage to itdude Premises/ Operations:
Products, Completed Operations and Contactual Liability- Contractual Liability and
Contractual Indemnity (Hold harmless endorsement exactly as mitten in 'insurance
requirements'of specifications).
XXX 3. Automobile rUability - $1,000,006 each occurrence - owned/non-owned/hired
automobiles included.
_4. Excess Uats ity-S _00 per occurrence to follow the primary coverages.
X)O(5. The City must be named as and additional insured on the liability policies;and it must
be stated on the certificate-
_6. Other Insurance as indicated:
Builders Risk completed value S .00
Liquor Liability $ -00
Fre Legal Liability $_ .00
Protection and Indemnity $_�.00
Employee Dishonesty Bond S .00
Other $ .00
XXX 7. Thirty(30)days written cancellation notice required.
XXX 8 Bests guide rating B+:VI or better,latest edition.
XXX 9. The certificate must state the proposal number and title
The City of Miami Beach is self-Insured. Any and all claim payments made from self-
insurance am subject to the limits and provisions of Florida Statute 76828, the Florida
Constitution,and any other applicable Statutes.
TB 2:71 -C,28 ND 4C
ATTACHMENT D
INSURANCE REQUIREMENTS
APPENDIX F
A\ 1I / ' / /, \, 1�,) S -A
Insurance Requirements
ITB No. 2018-028-ND
DOOR RELATED REPAIR,
REPLACEMENT, AND PREVENTIVE
MAINTENANCE
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
ITB 2018-028-ND 39
r,t\\•/\ BEAC I-1
INSURANCE REQUIREMENTS
This document sets forth the minimum levels of insurance that the contractor is
required to maintain throughout the term of the contract and any renewal
periods.
XXX 1. Workers' Compensation and Employer's Liability per the Statutory limits of the state
of Florida.
XXX 2. Comprehensive General Liability (occurrence form), limits of liability $ 1.000,000.00
per occurrence for bodily injury property damage to include Premises/ Operations;
Products, Completed Operations and Contractual Liability. Contractual Liability and
Contractual Indemnity (Hold harmless endorsement exactly as written in "insurance
requirements"of specifications).
XXX 3. Automobile Liability - $1,000,000 each occurrence - owned/non-owned/hired
automobiles included.
4. Excess Liability-$ .00 per occurrence to follow the primary coverages.
XXX 5. The City must be named as and additional insured on the liability policies; and it must
be stated on the certificate.
6. Other Insurance as indicated:
_Builders Risk completed value $ .00
Liquor Liability $ .00
_Fire Legal Liability $ .00
_Protection and Indemnity $ .00
Employee Dishonesty Bond $ .00
_Other $ .00
XXX 7. Thirty(30)days written cancellation notice required.
XXX 8. Best's guide rating B+:VI or better, latest edition.
XXX 9. The certificate must state the proposal number and title
The City of Miami Beach is self-insured. Any and all claim payments made from self-
insurance are subject to the limits and provisions of Florida Statute 768.28, the Florida
Constitution, and any other applicable Statutes.
ITB 2018-028-ND 40