2018-30601 Resolution RESOLUTION NO. 2018-30601
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER,
WAIVING, BY 5/7THS VOTE, THE FORMAL COMPETITIVE BIDDING REQUIREMENTS,
FINDING SUCH WAIVER TO BE IN THE CITY'S BEST INTEREST, AND AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE AMENDMENT 1 TO THE AGREEMENT
WITH RENDEZVOUS CONSULTING GROUP LLC, IN AN ADDITIONAL AMOUNT NOT
TO EXCEED $45,000, FOR A TOTAL CONTRACT AMOUNT OF $80,000, FOR SERVICES
RELATING TO THE CITY'S PARTICIPATION IN THE BID FOR THE 2020 DEMOCRATIC
NATIONAL CONVENTION.
WHEREAS, Rendezvous Consulting Group LLC ("Rendezvous") is a national leader
in providing consulting services for event marketing, branding, design and implementation;
and
WHEREAS, on July 13, 3018, the City Manager approved an agreement, in an
amount not to exceed $35,000, with Rendezvous Consulting Group LLC ("Rendezvous") to
assist the City with its bid for the 2020 Democratic National Convention; and
WHEREAS, to date, Rendezvous' services have been instrumental in securing the
City's short-list ranking among the originally considered sites; and
WHEREAS, the Administration currently estimates that additional services relating to
the DNC 2020 bid will be required from Rendezvous, in the amount of $45,000, for a total
contract amount not-to-exceed $80,000 (excluding travel expenses in accordance with City's
travel reimbursement policy).
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager, to waive, by 5/7ths
vote, the formal competitive bidding requirements, finding such waiver to be in the City's best
interest, and authorizing the Mayor and City Clerk to execute Amendment 1 to the
Agreement with Rendezvous Consulting Group LLC, in an additional amount not to exceed
$45,000, for a total agreement amount of$80,000. ,///
PASSED AND ADOPTED THIS /9 DAY OF /Jw,v6/2018.
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City Attorney (ZAP Daze
Resolutions - C7 S
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: November 14, 2018
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER, WAIVING, BY 5/7TH VOTE, THE FORMAL COMPETITIVE BIDDING
REQUIREMENTS, FINDING SUCH WAIVER TO BE IN THE CITY'S BEST
INTEREST, AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE
AMENDMENT 1 TO THE AGREEMENT WITH RENDEZVOUS CONSULTING
GROUP LLC, IN AN ADDITIONAL AMOUNT NOT TO EXCEED $45,000, FOR A
TOTAL CONTRACT AMOUNT OF $80,000, FOR SERVICES RELATING TO THE
CITY'S PARTICIPATION IN THE BID FOR THE 2020 DEMOCRATIC NATIONAL
CONVENTION.
RECOMMENDATION
Adopt the Resolution.
ANALYSIS
Rendezvous Consulting Group LLC ("Rendezvous") is a national leader in providing consulting
services for event marketing, branding, design and implementation. In order to assist the City with its
bid for the 2020 Democratic National Convention, on July 13, 3018, the City Manager approved an
agreement, in an amount not to exceed $35,000, with Rendezvous. To date, Rendezvous' services
have been instrumental in securing the City's short-list ranking among the originally considered sites.
However, given the complexities of the DNC bid, the cost of the services provided by Rendezvous
has been greater than originally anticipated. The Adrrrnistration is now estimating that an additional
$45,000, not inclusive of travel expenses, in services will be required from Rendezvous.
CONCLUSION
In order to continue receiving assistance from Rendezvous for the 2020 DNC bid, I recommend that
the Mayor and City Commission hereby accept the recommendation of the City Manager, to waive,
by 5/7ths vote, the formal competitive bidding requirements, finding such waiver to be in the City's
best interest, and authorizing the City Manager to execute Amendment 1 to the Agreement with
Rendezvous Consulting Group LLC, in an additional amount not to exceed $45,000, for a total
agreement amount of$80,000, not inclusive of travel expenses.
FINANCIAL INFORMATION
All expenditures will be based on approved funding.
Legislative Tracking
Page 785 of 1981
Office of the City Manager
ATTACHMENTS:
Description
❑ Resolution
Page 786 of 1981