2018-30615 Resolution RESOLUTION NO. 2018-30615
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER, PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO.
2018-249-ZD, FOR MIAMI BEACH CONVENTION CENTER (MBCC)
PORTABLE FOOD CONCESSION AND BAR CARTS; AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH IKONIQ, INC,
THE TOP RANKED PROPOSER; AND FURTHER AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT UPON
CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE
ADMINISTRATION.
WHEREAS, on July 31, 2018, pursuant to Section 2-367(b) (1) of the Miami Beach City
Code, the City Manager authorized the rejection of all bids received pursuant to Invitation to Bid
(ITB) 2018-140-ZD and authorized the issuance of RFP 2018-249-ZD for Miami Beach
Convention Center (MBCC) Portable Food Concession and Bar Carts; and
WHEREAS, RFP responses were due and received on September 14, 2018; and
WHEREAS, the City received proposals in response to the RFP from the following three
(3)firms: lkoniq, Inc., K2 Evolution, LLC, and The Carriage Works, LLC; and
WHEREAS, an Evaluation Committee appointed by the City Manager pursuant to LTC#
499-2018 convened on October 4, 2018, to consider the responsive proposals received; and
WHEREAS, the Committee was provided an overview of the project, information relative
to the City's Cone of Silence Ordinance and the Government Sunshine Law, general information
on the scope of services and a copy of each proposal; and
WHEREAS, the Committee was instructed to score and rank each proposal pursuant to
the evaluation criteria established in the RFP; and
WHEREAS, the evaluation process resulted in the ranking of proposers as follows:
lkoniq, Inc., as the top ranked proposer, and K2 Evolution, LLC and The Carriage Works, LLC
as tied second ranked proposers; and
WHEREAS, after reviewing all of the submissions and the Evaluation Committee's
rankings and commentary, based on the best overall ranking combination of
experience/qualifications and cost, the City Manager has recommended that the Mayor and City
Commission authorize the Administration to enter into negotiations with lkoniq, Inc., the top
ranked proposer.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager, pursuant to Request for
Proposals (RFP) 2018-249-ZD for the Miami Beach Convention Center (MBCC) Portable Food
Concession and Bar Carts; authorize the Administration to enter into negotiations with Ikoniq,
Inc., the top ranked proposer; and further authorize the Mayor and City Clerk to execute an
agreement upon conclusion of successful negotiations by the Administration.__
PASSED AND ADOPTED this /9 day of//OWr // x'2018.
ATT • _ ._._.._..-
' AF •EL E. GRANADO, CI CLE ; ' i ;u' •N GELBER, MAYOR
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Resolutions- R7 K
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: October 17, 2018
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER, PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. 2018-249-
ZD, FOR MIAMI BEACH CONVENTION CENTER (MBCC) PORTABLE FOOD
CONCESSION AND BAR CARTS; AUTHORIZING THE ADMINISTRATION TO
ENTER INTO NEGOTIATIONS WITH IKONIQ, INC., THE TOP RANKED
PROPOSER; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE AN AGREEMENT UPON CONCLUSION OF SUCCESSFUL
NEGOTIATIONS BY THE ADMINISTRATION.
RECOMMENDATION
Adopt the Resolution.
ANALYSIS
The Miami Beach Convention Center's (MBCC) renovation is scheduled to be completed in late
2018. The renovated facility will have several open spaces that will require food and beverage
services to be provided to patrons through a robust portable food and bar cart program. The portable
food concession carts and bar carts are to be designed in a manner that allows the convention center
to tailor its program for the nuances of each show. The carts will facilitate the sales and distribution of
the F&B in any building layout or corridor traffic patterns and congested public areas which vary from
show to show. In turn, this helps maximize the capture rate and escalate top line revenues. The
convention center must be able to offer almost any type of food and beverage with these carts. This
wide variety of food concepts become a selling point for the building sales team, since clients and
attendees are looking for options. The ability to offer such a diverse range of foods and beverages
will attract new clients and repeat business to the center. Additionally, the new look of the carts also
helps to establish buyer confidence. Carts have traditionally had a carnival look which can cause
attendees to have preconceived ideas about food and beverage quality. However, it is the City's
desire that the carts should be designed to look professional, like miniature restaurants.
On January 26, 2018, the City issued ITB No. 2018-140-ZD for Miami Beach Convention Center
(MBCC) portable food carts with a bid opening date of March 2, 2018. Two (2) addenda were issued
responding to questions received by prospective bidders. The City received two (2) responses from:
K2 Evolution, LLC ("K2") and The Carriage Works, LLC ("Carriage Works").
Upon further review of the two (2) bids received and staffs attempt to confirm each bids compliance
with the specifications, it was determined that the technical specifications were ambiguous, lacked
significant product details, and required components that were not essential for the use and mobility
Page 1093 of 1637
of the carts. After review and consideration of the above-referenced issues, staff determined that an
RFP would better assess the qualifications, equipment, methodology, and costs associated with this
project. Additionally, the RFP would offer the ability to deliver custom made, high-quality food
concession equipment to be utilized at the Miami Beach Convention Center.
Therefore and pursuant to Section 2-367(b) (1) of the City of Miami Beach code, the City Manager
authorized the rejection of all bids and the issuance of a subsequent RFP.
RFP PROCESS
On July 31, 2018, the City issued of Request for Proposals (RFP) 2018-249-ZD for the Miami Beach
Convention Center (MBCC) portable food concession and bar carts. The Procurement Department
issued notices to 128 firms utilizing publicpurchase.com and fifty-five (55) via email notifications. 128
prospective proposers accessed the advertised solicitation. On September 14, 2018, the City
received proposals from the following three (3) firm: lkoniq, Inc., K2 Evolution/T DC Manufacturing,
LLC., and The Carriage Works, LLC.
The Evaluation Committee appointed by the City Manager pursuant to LTC#499-2018 convened on
October 4, 2018, to consider the responsive proposals received. The Committee comprised of
Laurence A. Herrup, Chairman, Miami Beach Convention Center Advisory Board, City of Miami
Beach; Steve Haas, Director of Operations, Centerplate, Miami Beach Convention Center, City of
Miami Beach; Frederick Peterson, General Manager, Miami Beach Convention Center, City of Miami
Beach; and Heather Shaw, Acting Director, Tourism, Culture, & Economic Development Department,
City of Miami Beach.
The Committee was provided an overview of the project, information relative to the City's Cone of
Silence Ordinance and the Government Sunshine Law. The Committee was also provided with
general information on the scope of services and a copy of each proposal. The Committee was
instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFP.
The evaluation process resulted in the ranking of proposers as indicated in Attachment A. A brief
description of the top ranked proposer, as provided in it's response to the RFP, follows.
lkoniq Inc.
Since 2009, lkoniq has been providing carts, kiosks, shipping containers, and modular pop ups and
has provided services to a wide variety of iconic facilities similar to the Miami Beach Convention
Center. lkoniq's purpose is to deliver best-in-class solutions for customers seeking to develop non-
traditional points of service. lkoniq and its team are located in New York and are engineers,
craftsmen, entrepreneurs, and pioneers in the field. It understands the importance of delivering the
ultimate customer and fan experience. No matter the size and complexity of the project, lkoniq
commits to delivering quality carts on time, with minimal disruption to the facilities'operations. Further,
lkoniq's creative approach, especially during the design portion of the project, and willingness to
provide top-notch customer service allows its customers to focus on other facility operations. lkoniq
works hand in hand with its clients, which include national accounts such as Bacardi and Live Nation
Entertainment to creatively design and maximize the utilization of their food and beverage carts to
make a memorable experience for all guests. Before construction it carefully looks at, and discusses
with its customers, materials, access, mobility, and all unique and possible challenges to ensure
a smooth experience from concept to installation. Amongst other similar design, construction and
installation projects are those of Nationals Park (Washington, DC), Lakepoint Sports Park (Atlanta,
GA), Petco Park(San Diego, CA), and Circuit of the Americas (Austin, TX). lkoniq is able to provide
a quick response to customer inquiries, typically within 48 hours, and can cormit to expeditious
construction as it has a state-of-the-art technology with hands-on craftsmanship in its 60,000-square-
foot manufacturing facility, as lkoniq builds each kiosk, cart, and container with a focus on aesthetics
Page 1094 of 1637
and endurance.
CONCLUSION
After reviewing all the submissions and the results of the evaluation process, I find that lkoniq, Inc.
provided the best overall ranking combination of experience/qualifications and cost. Some of the
highlights of lkoniq's proposal, as articulated by the Evaluation Committee, include:
• Ikoniq offers unique and custom designs.
• Ikoniq provided the most aggressive schedule for delivery with a timeline of 49 days upon final
approval of design.
• Additionally, the company provides the possibility of building a prototype for the MBCC team to
inspect and approve prior to production of all carts.
• lkoniq proposed ideal flexibility for the City during the design phase.
• The company's holistic approach to ensure the carts final design meets the needs and theme of
the convention center which is in the best interest of the City.
• lkoniq offers a two-year warranty.
• lkoniq is certified through Underwriter's Laboratories (UL) and UL Sanitary, for Custom-built
Food Service Equipment and Mobile Food Carts Sanitation respectively, which allows for an
NSF certification from The Public Health and Safety Organization.
• lkoniq provides an extensive design team with in-staff designers and also engage architectural
firms to create new and innovative carts.
Additionally, lkoniq, Inc. submitted the lowest overall cost of $802,110.00 which is $418,374.00,
approximately 34%, less than the next lowest cost proposal. Originally, the Department had budgeted
$1,000,000.00 and through this procurement process a savings of$197,890.00 has been realized.
Therefore, based on the best overall ranking combination of experience/qualifications and cost, I
recommend that the Mayor and City Commission approve the Resolution authorizing the
Administration to enter into negotiations with lkoniq, Inc., the top ranked proposer pursuant to
Request for Proposals (RFP) 2018-249-ZD for the Miami Beach Convention Center (MBCC)
portable food concession and bar carts; and, further, authorize the Mayor and City Clerk to execute
an agreement upon conclusion of successful negotiations by the Administration.
KEY INTENDED OUTCOMES SUPPORTED
Maximize The Miami Beach Brand As A World Class Destination
FINANCIAL INFORMATION
The costs of the related services are subject to funds availability approved through the City's
budgeting process. Grant funding will not be utilized for this project.
Amount 1 $802,110.00 Account 1 309-0380-000674-00-410-552-00-00-00-
28160
Total $802,110.00
Legislative Tracking
Tourism, Culture and Economic Development/Procurement
Page 1095 of 1637
ATTACHMENTS:
Description
❑ Attachment
Page 1096 of 1637
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Resolutions - R7 U
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: November 14, 2018
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER, PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. 2018-249-
ZD, FOR MIAMI BEACH CONVENTION CENTER (MBCC) PORTABLE FOOD
CONCESSION AND BAR CARTS; AUTHORIZING THE ADMINISTRATION TO
ENTER INTO NEGOTIATIONS WITH IKONIQ, INC., THE TOP RANKED
PROPOSER; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE AN AGREEMENT UPON CONCLUSION OF SUCCESSFUL
NEGOTIATIONS BY THE ADMINISTRATION.
RECOMMENDATION
Adopt the Resolution.
ANALYSIS
The Miami Beach Convention Center's (MBCC) renovation is scheduled to be completed in late
2018. The renovated facility will have several open spaces that will require food and beverage
services to be provided to patrons through a robust portable food and bar cart program. The portable
food concession carts and bar carts are to be designed in a manner that allows the convention center
to tailor its program for the nuances of each show. The carts will facilitate the sales and distribution of
the F&B in any building layout or corridor traffic patterns and congested public areas which vary from
show to show. In turn, this helps maximize the capture rate and escalate top line revenues. The
convention center must be able to offer almost any type of food and beverage with these carts. This
wide variety of food concepts become a selling point for the building sales team, since clients and
attendees are looking for options. The ability to offer such a diverse range of foods and beverages
will attract new clients and repeat business to the center. Additionally, the new look of the carts also
helps to establish buyer confidence. Carts have traditionally had a carnival look which can cause
attendees to have preconceived ideas about food and beverage quality. However, it is the City's
desire that the carts should be designed to look professional, like miniature restaurants.
On January 26, 2018, the City issued ITB No. 2018-140-ZD for Miami Beach Convention Center
(MBCC) portable food carts with a bid opening date of March 2, 2018. Two (2) addenda were issued
responding to questions received by prospective bidders. The City received two (2) responses from:
K2 Evolution, LLC ("K2") and The Carriage Works, LLC ("Carriage Works").
Upon further review of the two (2) bids received and staffs attempt to confirm each bids compliance
with the specifications, it was determined that the technical specifications were ambiguous, lacked
significant product details, and required components that were not essential for the use and mobility
Page 1719 of 1981
of the carts. After review and consideration of the above-referenced issues, staff determined that an
RFP would better assess the qualifications, equipment, methodology, and costs associated with this
project. Additionally, the RFP would offer the ability to deliver custom made, high-quality food
concession equipment to be utilized at the Miami Beach Convention Center.
Therefore and pursuant to Section 2-367(b) (1) of the City of Miami Beach code, the City Manager
authorized the rejection of all bids and the issuance of a subsequent RFP.
RFP PROCESS
On July 31, 2018, the City issued of Request for Proposals (RFP) 2018-249-ZD for the Miami Beach
Convention Center (MBCC) portable food concession and bar carts. The Procurement Department
issued notices to 128 firms utilizing publicpurchase.com and fifty-five (55) via email notifications. 128
prospective proposers accessed the advertised solicitation. On September 14, 2018, the City
received proposals from the following three (3) firm: lkoniq, Inc., K2 Evolution/TDC Manufacturing,
LLC., and The Carriage Works, LLC.
The Evaluation Committee appointed by the City Manager pursuant to LT C#499-2018 convened on
October 4, 2018, to consider the responsive proposals received. The Committee comprised of
Laurence A. Herrup, Chairman, Miami Beach Convention Center Advisory Board, City of Miami
Beach; Steve Haas, Director of Operations, Centerplate, Miami Beach Convention Center, City of
Miami Beach; Frederick Peterson, General Manager, Miami Beach Convention Center, City of Miami
Beach; and Heather Shaw, Acting Director, Tourism, Culture, & Econonic Development Department,
City of Miami Beach.
The Committee was provided an overview of the project, information relative to the City's Cone of
Silence Ordinance and the Government Sunshine Law. The Committee was also provided with
general information on the scope of services and a copy of each proposal. The Committee was
instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFP.
The evaluation process resulted in the ranking of proposers as indicated in Attachment A. A brief
description of the top ranked proposer, as provided in it's response to the RFP, follows.
lkoniq Inc.
Since 2009, lkoniq has been providing carts, kiosks, shipping containers, and modular pop ups and
has provided services to a wide variety of iconic facilities similar to the Miami Beach Convention
Center. lkoniq's purpose is to deliver best-in-class solutions for customers seeking to develop non-
traditional points of service. lkoniq and its team are located in New York and are engineers,
craftsmen, entrepreneurs, and pioneers in the field. It understands the importance of delivering the
ultimate customer and fan experience. No matter the size and complexity of the project, lkoniq
commits to delivering quality carts on time, with minimal disruption to the facilities'operations. Further,
lkoniq's creative approach, especially during the design portion of the project, and willingness to
provide top-notch customer service allows its customers to focus on other facility operations. lkoniq
works hand in hand with its clients, which include national accounts such as Bacardi and Live Nation
Entertainment to creatively design and maximize the utilization of their food and beverage carts to
make a memorable experience for all guests. Before construction it carefully looks at, and discusses
with its customers, materials, access, mobility, and all unique and possible challenges to ensure
a smooth experience from concept to installation. Amongst other similar design, construction and
installation projects are those of Nationals Park (Washington, DC), Lakepoint Sports Park (Atlanta,
GA), Petco Park (San Diego, CA), and Circuit of the Americas (Austin, TX). lkoniq is able to provide
a quick response to customer inquiries, typically within 48 hours, and can commit to expeditious
construction as it has a state-of-the-art technology with hands-on craftsmanship in its 60,000-square-
foot manufacturing facility, as lkoniq builds each kiosk, cart, and container with a focus on aesthetics
Page 1720 of 1981
and endurance.
CONCLUSION
After reviewing all the submissions and the results of the evaluation process, I find that lkoniq, Inc.
provided the best overall ranking combination of experience/qualifications and cost. Some of the
highlights of Ikoniq's proposal, as articulated by the Evaluation Committee, include:
• lkoniq offered unique and custom designs.
• lkoniq provided the most aggressive schedule for delivery with a timeline of 49 days upon final
approval of design.
• lkoniq proposed ideal flexibility during the design phase and the option of building a prototype
for inspection and approval prior to production of all carts.
• The company's holistic approach to ensure the cart's final design meets the needs and theme of
the convention center which is in the best interest of the City.
• lkoniq is certified through Underwriter's Laboratories (UL) and UL Sanitary, for Custom-built
Food Service Equipment and Mobile Food Carts Sanitation respectively, which allows for an
NSF certification from The Public Health and Safety Organization.
• lkoniq provides an extensive design team with in-staff designers and also engage architectural
firms to create new and innovative carts.
Additionally, lkoniq, Inc. submitted the lowest overall cost of $802,110.00 which is $418,374.00,
approximately 34%, less than the next lowest cost proposal. Originally, the Department had budgeted
$1,000,000.00; and, through the award of this RFP, a savings of$197,890.00 can been realized.
Therefore, based on the best overall ranking combination of experience/qualifications and cost, I
recommend that the Mayor and City Commission approve the Resolution authorizing the
Administration to enter into negotiations with Ikoniq, Inc., the top ranked proposer pursuant to
Request for Proposals (RFP) 2018-249-ZD for the Miami Beach Convention Center (MBCC)
portable food concession and bar carts; and, further, authorize the Mayor and City Clerk to execute
an agreement upon conclusion of successful negotiations by the Administration.
KEY INTENDED OUTCOMES SUPPORTED
Maximize The Miami Beach Brand As A World Class Destination
FINANCIAL INFORMATION
The costs of the related services are subject to funds availability approved through the City's
budgeting process. Grant funding will not be utilized for this project.
Amount 1 $802,110.00 Account 1 309-0380-000674-00-410-552-00-00-00-
28160
Total $802,110.00
igislative Tracking
Tourism, Culture and Economic Development/Procurement
ATTACHMENTS:
Description
Page 1721 of 1981
❑ Attachment
o Resolution
Page 1722 of 1981
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