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PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
JIM MORRISON PRODUCTIONS, INC.
TO PROVIDE ANNUAL MAINTENANCE FOR "A CELEBRATION OF LIGHT" LIGHT
EMITTING DIODES (LED) WITHIN THE JULIA TUTTLE CAUSEWAY DIRECTLY BEHIND
THE CITY OF MIAMI BEACH WELCOME SIGN AT THE ARTHUR GODFREY
ROAD/ALTON ROAD ENTRANCE TO CITY.
This Agreement is entered into this (27 day of October 2018 ("Effective Date"), between
the CITY OF MIAMI BEACH, FLORIDA, a municipal corporation organized and existing
under the laws of the State of Florida, having its principal offices at 1700 Convention Center
Drive, Miami Beach, Florida, 33139 ("City"), and JIM MORRISON PRODUCTIONS, INC., a
Florida corporation, whose address is 800 NE 195 Street, #310, Miami, FL 33179-3416
("Contractor").
SECTION 1
DEFINITIONS
Agreement: This Agreement between the City and Contractor, including any
exhibits and amendments thereto.
City Manager: The chief administrative officer of the City.
Contractor: For the purposes of this Agreement, Contractor shall be deemed to be
an independent contractor, and not an agent or employee of the City.
Services: All services, work and actions by the Contractor performed or
undertaken pursuant to the Agreement.
Fee: Amount paid to the Contractor as compensation for Services.
Risk Manager: The Risk Manager of the City, with offices at 1700 Convention Center
Drive, Third Floor, Miami Beach, Florida 33139: telephone number
(305) 673-7000, Ext. 7524: and fax number(305)673-7023.
SECTION 2
SCOPE OF SERVICES (SERVICES)
2.1 In consideration of the Fee to be paid to Contractor by the City, Contractor shall be
responsible for the design, installation and maintenance of architectural lighting installations
(the "Installations") for "A Celebration of Light" light emitting diodes (LED) within the Julia
Tuttle Causeway directly behind the City of Miami Beach welcome sign at the Arthur Godfrey
Road/Alton Road entrance to the City (the "Site"), in accordance with the statement of work,
as more specifically described in Exhibit "A" hereto (the "Services"). The maintenance
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component of the Services shall include ongoing monitoring, programming, and
maintenance service (the "MPM") for the Installations during the Term The MPM service shall
include, without limitation, all labor, parts, equipment, and materials needed to perform the
Services.
2.2 Additional Services. The City Manager may request programming of controllers of
lights for special events, holidays or for other locations ("Additional Services"). Any
proposals for Additional Services must be approved by the City Manager, in writing, prior to
being implemented, and memorialized by an amendment to the Agreement, executed by the
City Manager and Contractor.. The total amount of the Additional Services may not exceed
the monetary value specified by the City of Miami Beach Procurement Ordinance, as may be
amended from time to time, unless approved by the City Commission.
2.2.1 Additional Services for FY 2018-2019. For FY 2018-2019, Contractor shall design,
install and maintain (including MPM service) multi colored ribbon bows, mounted atop 80
palm trees spanning the length of the MacArthur Causeway through the center median strip
("MacArthur Causeway Bow Installation"), as more particularly described in the proposal
attached as Exhibit "B" hereto. The total fixed fee for the MacArthur Causeway Bow
Installation shall be $42,000.00, payable, in arrears, in the amount of $21,000.00,
$10,500.00, and $10,500.00, in accordance with Section 4.2. Prior to commencing the
installation work, the ribbon bows shall be approved, in writing, by the City Manager or his
designee. The approved installation shall be installed between November 1, 2018 and
November 30, 2018 and removed, at Contractor's sole expense, between January 1, 2019
and January 15, 2019.
SECTION 3
TERM
The term of this Agreement ("Term") shall commence upon execution of this Agreement by
all parties hereto, as set forth on the Effective Date, and shall have an initial term of one (1)
year, with one (1) possible one-year renewal term, subject to mutual agreement of the parties
prior to the expiration of the then current Term. Any approved renewal option shall be
memorialized, in writing, and executed by the City Manager, on behalf of the City, and
Contractor.
Notwithstanding the Term provided herein, Contractor shall adhere to any specific timelines,
schedules, dates, and/or performance milestones for completion and delivery of the
Services, as same is/are set forth in the timeline and/or schedule referenced in Exhibits "A"
or"B", as applicable.
SECTION 4
FEE
4.1 In consideration of the Services to be provided, Contractor shall be paid a total fee of
$17,000.00 per year (the "Fee"), which fee shall accrue monthly, in arrears in the amount
$1,416.67. Contractor will bill the City on a quarterly basis, in the amount of $4,250.00.
Approved Additional Services shall be paid upon acceptance of proposal by the City and
issuance of applicable purchase orders or execution of an amendment to the Agreement, as
applicable.
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4.2 INVOICING
Upon receipt of an acceptable and approved invoice, payment(s) shall be made within forty-
five (45) days for that portion (or those portions) of the Services satisfactorily rendered (and
referenced in the particular invoice).
Invoices shall include a detailed description of the Services (or portions thereof) provided,
and shall be submitted to the City at the following address:
CITY OF MIAMI BEACH
PROPERTY MANAGEMENT DEPARTMENT
ATT: ACCOUNTS PAYABLE
1700 CONVENTION CENTER DRIVE
MIAMI BEACH, FL 33139
SECTION 5
TERMINATION
5.1 TERMINATION FOR CAUSE
If the Contractor shall fail to fulfill in a timely manner, or otherwise violates, any of the
covenants, agreements, or stipulations material to this Agreement, the City, through
its City Manager, shall thereupon have the right to terminate this Agreement for
cause. Prior to exercising its option to terminate for cause, the City shall notify the
Contractor of its violation of the particular term(s) of this Agreement, and shall grant
Contractor ten (10) days to cure such default. If such default remains uncured after
ten (10) days, the City may terminate this Agreement without further notice to
Contractor. Upon termination, the City shall be fully discharged from any and all
liabilities, duties, and terms arising out of, or by virtue of, this Agreement.
Notwithstanding the above, the Contractor shall not be relieved of liability to the City
for damages sustained by the City by any breach of the Agreement by the Contractor.
The City, at its sole option and discretion, shall be entitled to bring any and all
legal/equitable actions that it deems to be in its best interest in order to enforce the
City's right and remedies against Contractor. The City shall be entitled to recover all
costs of such actions, including reasonable attorneys' fees.
5.2 TERMINATION FOR CONVENIENCE OF THE CITY
THE CITY MAY ALSO, THROUGH ITS CITY MANAGER, AND FOR ITS
CONVENIENCE AND WITHOUT CAUSE, TERMINATE THE AGREEMENT AT ANY
TIME DURING THE TERM BY GIVING WRITTEN NOTICE TO CONTRACTOR OF
SUCH TERMINATION; WHICH SHALL BECOME EFFECTIVE WITHIN THIRTY (30)
DAYS FOLLOWING RECEIPT BY THE CONTRACTOR OF SUCH NOTICE.
ADDITIONALLY, IN THE EVENT OF A PUBLIC HEALTH, WELFARE OR SAFETY
CONCERN, AS DETERMINED BY THE CITY MANAGER, IN THE CITY
MANAGER'S SOLE DISCRETION, THE CITY MANAGER, PURSUANT TO A
VERBAL OR WRITTEN NOTIFICATION TO CONTRACTOR, MAY IMMEDIATELY
SUSPEND THE SERVICES UNDER THIS AGREEMENT FOR A TIME CERTAIN,
OR IN THE ALTERNATIVE, TERMINATE THIS AGREEMENT ON A GIVEN DATE.
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IF THE AGREEMENT IS TERMINATED FOR CONVENIENCE BY THE CITY,
CONTRACTOR SHALL BE PAID FOR ANY SERVICES SATISFACTORILY
PERFORMED UP TO THE DATE OF TERMINATION; FOLLOWING WHICH THE
CITY SHALL BE DISCHARGED FROM ANY AND ALL LIABILITIES, DUTIES, AND
TERMS ARISING OUT OF, OR BY VIRTUE OF, THIS AGREEMENT.
5.3 TERMINATION FOR INSOLVENCY
The City also reserves the right to terminate the Agreement in the event the
Contractor is placed either in voluntary or involuntary bankruptcy or makes an
assignment for the benefit of creditors. In such event, the right and obligations for
the parties shall be the same as provided for in Section 5.2.
5.4 SURRENDER OF CITY PROPERTY/REMOVAL OF INSTALLATION
Upon expiration, or earlier termination of this Agreement, Contractor shall surrender
the City Site in the same condition as it was prior to the placement of the Installation
at the City Site. The City hereby grants Contractor the right, upon the termination or
earlier expiration of this Agreement, to enter upon the City Site within thirty (30)
days after such termination or expiration (Surrender Period), to remove any and all
Installations. The Contractor shall cause the removal of the Installation within the
Surrender Period. In the event the Contractor shall fail to remove the Installation
within the Surrender Period, the City shall have the right, upon forty-eight (48) hours
written notice to the Contractor, to cause the Installation to be removed and the cost
of removal/disposal shall be paid by the Contractor.
Contractor's obligation to observe or perform this covenant shall survive the
expiration or other termination of this Agreement. Continued occupancy of the City
Site for more than thirty (30) days after expiration of the term or earlier termination of
the Agreement shall constitute trespass by the Contractor, and may be prosecuted as
such. In addition, the Contractor shall pay to the City One Hundred ($100.00) Dollars
per day as liquidated damages for such trespass and holding over.
SECTION 6
INDEMNIFICATION AND INSURANCE REQUIREMENTS
6.1 INDEMNIFICATION
Contractor agrees to indemnify and hold harmless the City of Miami Beach and its officers,
employees, agents, and contractors, from and against any and all actions (whether at law or
in equity), claims, liabilities, losses, and expenses, including, but not limited to, attorneys'
fees and costs, for personal, economic or bodily injury, wrongful death, loss of or damage to
property, which may arise or be alleged to have arisen from the negligent acts, errors,
omissions or other wrongful conduct of the Contractor, its officers, employees, agents,
contractors, or any other person or entity acting under Contractor's control or supervision, in
connection with, related to, or as a result of the Contractor's performance of the Services
pursuant to this Agreement. To that extent, the Contractor shall pay all such claims and
losses and shall pay all such costs and judgments which may issue from any lawsuit arising
from such claims and losses, and shall pay all costs and attorneys' fees expended by the
City in the defense of such claims and losses, including appeals.
The parties agree that one percent (1%) of the total compensation to Contractor for
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performance of the Services under this Agreement is the specific consideration from the City
to the Contractor for the Contractor's indemnity agreement. The provisions of this Section
6.1 and of this indemnification shall survive termination or expiration of this Agreement.
6.2 INSURANCE REQUIREMENTS
The Contractor shall maintain and carry in full force during the Term, the following insurance:
1. Commercial General Liability insurance on a comprehensive basis, to include
Contractual Liability, and Products/Completed Operations, in an amount not less than
$300,000 combined single limit per occurrence for bodily injury and property damage.
City of Miami Beach must be included as an additional insured with respect to this
coverage;
2. Automobile Liability Insurance covering all owned, non-owned and hired vehicles
used in connection with the work, in an amount not less than $300,000 combined
single limit per occurrence, for bodily injury and property damage; and
3. Workers Compensation & Employers Liability, as required pursuant to Florida
Statutes.
The insurance must be furnished by insurance companies authorized to do business in the
State of Florida. All insurance policies must be issued by companies rated no less than "B+"
as to management and not less than "Class VI" as to strength by the latest edition of Best's
Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent.
All of Contractor certificates shall contain endorsements providing that written notice shall be
given to the City at least thirty (30) days prior to termination, cancellation or reduction in
coverage in the policy.
Original certificates of insurance must be submitted to the City's Risk Manager for approval
(prior to any work and/or services commencing) and will be kept on file in the Office of the
Risk Manager. The City shall have the right to obtain from the Contractor specimen copies
of the insurance policies in the event that submitted certificates of insurance are inadequate
to ascertain compliance with required coverage.
The Contractor is also solely responsible for obtaining and submitting all insurance
certificates for any sub-contractors.
Compliance with the foregoing requirements shall not relieve the Contractor of the liabilities
and obligations under this Section or under any other portion of this Agreement.
The Contractor shall not commence any work and or services pursuant to this Agreement
until all insurance required under this Section has been obtained and such insurance has
been approved by the City's Risk Manager.
SECTION 7
LITIGATION JURISDICTIONNENUE/JURY TRIAL WAIVER
This Agreement shall be construed in accordance with the laws of the State of Florida. This
Agreement shall be enforceable in Miami-Dade County, Florida, and if legal action is
necessary by either party with respect to the enforcement of any or all of the terms or
conditions herein, exclusive venue for the enforcement of same shall lie in Miami-Dade
County, Florida. By entering into this Agreement, Contractor and the City expressly waive
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any rights either party may have to a trial by jury of any civil litigation related to or arising out
of this Agreement.
SECTION 8
LIMITATION OF CITY'S LIABILITY
The City desires to enter into this Agreement only if in so doing the City can place a limit on
the City's liability for any cause of action, for money damages due to an alleged breach by
the City of this Agreement, so that its liability for any such breach never exceeds the sum of
$10,000. Contractor hereby expresses its willingness to enter into this Agreement with
Contractor's recovery from the City for any damage action for breach of contract to be
limited to a maximum amount of$10,000.
Accordingly, and notwithstanding any other term or condition of this Agreement, Contractor
hereby agrees that the City shall not be liable to the Contractor for damages in an amount
in excess of $10,000 for any action or claim for breach of contract arising out of the
performance or non-performance of any obligations imposed upon the City by this
Agreement.
Nothing contained in this section or elsewhere in this Agreement is in any way intended to
be a waiver of the limitation placed upon the City's liability, as set forth in Section 768.28,
Florida Statutes.
SECTION 9
9. CONTRACTOR'S COMPLIANCE WITH FLORIDA PUBLIC RECORDS LAW
(A) Contractor shall comply with Florida Public Records law under Chapter 119, Florida
Statutes, as may be amended from time to time.
(B) The term "public records" shall have the meaning set forth in Section 119.011(12),
which means all documents, papers, letters, maps, books, tapes, photographs, films,
sound recordings, data processing software, or other material, regardless of the
physical form, characteristics, or means of transmission, made or received pursuant
to law or ordinance or in connection with the transaction of official business of the
City.
(C) Pursuant to Section 119.0701 of the Florida Statutes, if the Contractor meets the
definition of"Contractor" as defined in Section 119.0701(1)(a), the Contractor shall:
(1) Keep and maintain public records required by the City to perform the service;
(2) Upon request from the City's custodian of public records, provide the City with
a copy of the requested records or allow the records to be inspected or copied
within a reasonable time at a cost that does not exceed the cost provided in
Chapter 119, Florida Statutes or as otherwise provided by law;
(3) Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed, except as
authorized by law, for the duration of the contract term and following
completion of the Agreement if the Contractor does not transfer the records to
the City;
(4) Upon completion of the Agreement, transfer, at no cost to the City, all public
records in possession of the Contractor or keep and maintain public records
required by the City to perform the service. If the Contractor transfers all public
records to the City upon completion of the Agreement, the Contractor shall
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destroy any duplicate public records that are exempt or confidential and
exempt from public records disclosure requirements. If the Contractor keeps
and maintains public records upon completion of the Agreement, the
Contractor shall meet all applicable requirements for retaining public records.
All records stored electronically must be provided to the City, upon request
from the City's custodian of public records, in a format that is compatible with
the information technology systems of the City.
(D) REQUEST FOR RECORDS; NONCOMPLIANCE.
(1) A request to inspect or copy public records relating to the City's contract for
services must be made directly to the City. If the City does not possess the
requested records, the City shall immediately notify the Contractor of the
request, and the Contractor must provide the records to the City or allow the
records to be inspected or copied within a reasonable time.
(2) Contractor's failure to comply with the City's request for records shall
constitute a breach of this Agreement, and the City, at its sole discretion, may:
(1) unilaterally terminate the Agreement; (2) avail itself of the remedies set
forth under the Agreement; and/or (3) avail itself of any available remedies at
law or in equity.
(3) A Contractor who fails to provide the public records to the City within a
reasonable time may be subject to penalties under s. 119.10.
(E) CIVIL ACTION.
(1) If a civil action is filed against a Contractor to compel production of public
records relating to the City's contract for services, the court shall assess and
award against the Contractor the reasonable costs of enforcement, including
reasonable attorney fees, if:
a. The court determines that the Contractor unlawfully refused to comply
with the public records request within a reasonable time; and
b. At least 8 business days before filing the action, the plaintiff provided
written notice of the public records request, including a statement that the
Contractor has not complied with the request, to the City and to the
Contractor.
(2) A notice complies with subparagraph (1)(b) if it is sent to the City's custodian
of public records and to the Contractor at the Contractor's address listed on its
contract with the City or to the Contractor's registered agent. Such notices
must be sent by common carrier delivery service or by registered, Global
Express Guaranteed, or certified mail, with postage or shipping paid by the
sender and with evidence of delivery, which may be in an electronic format.
(3) A Contractor who complies with a public records request within 8 business
days after the notice is sent is not liable for the reasonable costs of
enforcement.
(F) IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO
THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, CONTACT THE
CUSTODIAN OF PUBLIC RECORDS AT:
CITY OF MIAMI BEACH
ATTENTION: RAFAEL E. GRANADO, CITY CLERK
1700 CONVENTION CENTER DRIVE
MIAMI BEACH, FLORIDA 33139
E-MAIL: RAFAELGRANADO(&,MIAMIBEACHFL.GOV
PHONE: 305-673-7411
SECTION 10
GENERAL PROVISIONS
10.1 AUDIT AND INSPECTIONS
Upon reasonable verbal or written notice to Contractor, and at any time during normal
business hours (i.e. 9AM — 5PM, Monday through Friday, excluding nationally recognized
holidays), and as often as the City Manager may, in his/her reasonable discretion and
judgment, deem necessary, there shall be made available to the City Manager, and/or such
representatives as the City Manager may deem to act on the City's behalf, to audit,
examine, and/ or inspect, any and all other documents and/or records relating to all matters
covered by this Agreement. Contractor shall maintain any and all such records at its place
of business at the address set forth in the "Notices" section of this Agreement.
10.2 ASSIGNMENT, TRANSFER OR SUBCONSULTING
Contractor shall not subcontract, assign, or transfer all or any portion of any work and/or
service under this Agreement without the prior written consent of the City Manager, which
consent, if given at all, shall be in the Manager's sole judgment and discretion. Neither this
Agreement, nor any term or provision hereof, or right hereunder, shall be assignable unless
as approved pursuant to this Section, and any attempt to make such assignment (unless
approved) shall be void.
10.3 PUBLIC ENTITY CRIMES
Prior to commencement of the Services, the Contractor shall file a State of Florida Form PUR
7068, Sworn Statement under Section 287.133(3)(a) Florida Statute on Public Entity Crimes
with the City's Procurement Division.
10.4 NO DISCRIMINATION
In connection with the performance of the Services, the Contractor shall not exclude from
participation in, deny the benefits of, or subject to discrimination anyone on the grounds of
race, color, national origin, religion, sex, gender identity, sexual orientation, disability,
marital and familial status, or age.
Additionally, Contractor shall comply fully with the City of Miami Beach Human Rights
Ordinance, codified in Chapter 62 of the City Code, as may be amended from time to time,
prohibiting discrimination in employment, housing, public accommodations, and public
services on account of actual or perceived race, color, national origin, religion, sex,
intersexuality, gender identity, sexual orientation, marital and familial status, age, disability,
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ancestry, height, weight, domestic partner status, labor organization membership, familial
situation, or political affiliation.
10.5 CONFLICT OF INTEREST
The Contractor herein agrees to adhere to and be governed by all applicable Miami-Dade
County Conflict of Interest Ordinances and Ethics provisions, as set forth in the Miami-Dade
County Code, and as may be amended from time to time; and by the City of Miami Beach
Charter and Code (as some may be amended from time to time); both of which are
incorporated by reference herein as if fully set forth herein.
The Contractor covenants that it presently has no interest and shall not acquire any
interest, direct or indirectly, which could conflict in any manner or degree with the
performance of the Services. The Contractor further covenants that in the performance of
this Agreement, no person having any such interest shall knowingly be employed by the
Contractor. No member of or delegate to the Congress of the United States shall be
admitted to any share or part of this Agreement or to any benefits arising there from.
SECTION 11
NOTICES
All notices and communications in writing required or permitted hereunder, shall be
delivered personally to the representatives of the Contractor and the City listed below or
may be mailed by U.S. Certified Mail, return receipt requested, postage prepaid, or by a
nationally recognized overnight delivery service.
Until changed by notice in writing, all such notices and communications shall be addressed
as follows:
TO CONTRACTOR: Jim Morrison, President
JIM MORRISON PRODUCTIONS, INC.
P.O. Box 531442
Miami, FL 33153 1442
(305) 754-9265
E-mail address for electronic notifications, where
specifically permitted under the Agreement:
j im@jimmorrisonproductions
TO CITY: Adrian Morales, Director
City of Miami Beach
Property Management Department
1700 Convention Center Drive
Miami Beach, FL 33139
E-mail address for electronic notifications, where
specifically permitted under the Agreement:
adrianmorales@Miamibeachfl.gov
Notice may also be provided to any other address designated by the party to receive notice if
such alternate address is provided via U.S. certified mail, return receipt requested, hand
delivered, or by overnight delivery. In the event an alternate notice address is properly provided,
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notice shall be sent to such alternate address in addition to any other address which notice
would otherwise be sent, unless other delivery instruction as specifically provided for by the
party entitled to notice.
Notice shall be deemed given on the day on which personally served, or the day of receipt by
either U.S. certified mail or overnight delivery.
SECTION 12
MISCELLANEOUS PROVISIONS
12.1 CHANGES AND ADDITIONS
This Agreement cannot be modified or amended without the express written consent of the
parties. No modification, amendment, or alteration of the terms or conditions contained herein
shall be effective unless contained in a written document executed with the same formality
and of equal dignity herewith.
12.2 SEVERABILITY
If any term or provision of this Agreement is held invalid or unenforceable, the remainder of
this Agreement shall not be affected and every other term and provision of this Agreement
shall be valid and be enforced to the fullest extent permitted by law.
12.3 ENTIRETY OF AGREEMENT
The City and Contractor agree that this is the entire Agreement between the parties. This
Agreement supersedes all prior negotiations, correspondence, conversations, agreements or
understandings applicable to the matters contained herein, and there are no commitments,
agreements or understandings concerning the subject matter of this Agreement that are not
contained in this document. Title and paragraph headings are for convenient reference and
are not intended to confer any rights or obligations upon the parties to this Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by their appropriate officials, as of the date first entered above.
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EXHIBIT A:
STATEMENT OF WORK ("SERVICES")
TABLE OF CONTENTS
Preamble
1.0 Scope
2.0 Cost Proposal
PREAMBLE
This Statement of Work accompanies an Agreement that has been executed by the parties.
All statements of fact contained in this Statement of Work are subject to the terms and
conditions set forth in such Agreement. The terms and conditions set forth in the Agreement
control in the event of any inconsistency between such terms and conditions of the
Agreement and the matters set forth in this Statement of Work.
1.0 Scope
1.1 Initial Setup
The City has opted to have the Contractor carry out the Installation design, configuration and
installation. This service includes the Contractor purchasing all necessary materials,
carrying out and managing all necessary installations.
1.2 Contractor's Responsibilities:
A. Site Inspections. During the Term of the Agreement, Contractor shall conduct
thirty (30) bi-weekly annual visual site inspections ("Site Inspections"), and any
upkeep, repairs, or maintenance issues which are disclosed as a result of such
inspections shall be promptly addressed by Contractor at its sole cost and
expense.
B. Monthly Report. Contractor shall provide the City with a monthly report disclosing
the dates of each Site Inspection and any upkeep, repairs, or maintenance issues
which were addressed.
C. MPM. The Contractor will provide ongoing MPM for the Installation. Monitoring
and reprogramming of the Installation may be done remotely by the Contractor.
D. Repairs. In the event that any repair or replacement of any component part or all
of the Installation is necessary, any repairs or replacements must be carried out by
the Contractor or under the Contractor's supervision, at Contractor's sole cost and
expense and according to the Contractor's specifications.
E. Replacements or Upgrades. The Contractor will from time to time purchase such
materials and conduct such refurbishments, replacements or upgrades as
reasonably necessary for the proper maintenance and operation of the Installation.
Any refurbishment, replacement or upgrade that the Contractor determines is
necessary for the proper maintenance and operation of the Installation will be
done at no additional cost to the City.
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1.3 City's Responsibilities:
The City shall be responsible for maintaining the existing 120v/20amp power to the electrical
outlets installed in each of the electrical panels (front and rear) at the Site.
2.0 Cost Proposal (Attached Hereto)
THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.
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Exhibit A
Services
JIM MORRISON PRODUCTIONS, INC COST PROPOSAL
PO BOX 531442
MIAMI, FL 33153
DATE: APRIL 1, 2018
T. 305-651-7873 F. 305-651-2583
C. 305-754-9265 E.jim@JimMorrisonProductions.com
TO: PROJECT:
City of Miami Beach "A Celebration of Light"
As the creator and installer of"A Celebration of Light"at the entrance to Miami Beach on the Julia Tuttle Causeway,Jim
Morrison Productions will provide ongoing monitoring,programming and maintenance services(MPM)as outlined below.
Currently the installation is composed of 49 individual LED rings mounted atop palm trees, with 9 flanking the Welcome To
Miami Beach Sign, and a separate rear grove with an additional 40 rings. The wiring configuration also includes 4 extra trees
in the rear grove providing for relocation of rings when necessary.
The equipment and services provided under this proposal include:
49 individual 5ft lengths of RGB LED product. polycarbonate mounting structure and misc hardware.
49 individual DMX 512 LED controllers installed in ground based enclosures, 40 in rear grove and 9 at the Welcome Sign.
4 Blue LED rings mounted onto columns flanking the Welcome Sign.
6 Meanwell 24v power supplies each operating a maximum of 10 rings
2 DMX Stand Alone program recorders
3 Monitoring Cameras
2 Wireless service, router/modem units and related equipment.
2 Timers
I Power Voltage Conditioner
Sunbelt 45 Jig Lift rentals as needed to access rings to be repaired or adjusted as required.
All labor costs associated with this proposal,
This proposal includes routine ground based site inspections of all hardware components and rings.
In addition to a predetermined schedule of holiday and event themes, custom design changes allowing for workarounds based
on current conditions of the installation will be provided.
Not included in the proposal is cost of maintaining, replacing or upgrading of low voltage wiring from each LED Ring to the
enclosures. Should the technology be upgraded requiring different wiring at some future date,JMP would need to work with
City officials to make arrangements to allow for that added expense.
Additionally, this proposal does not include repairs caused by damage sustained due to vandalism, City employees or sub
contractors, Acts of God or other incidents not covers by Public Art insurance. Such incidents will be handled on a case by
case basis.
The total cost of the annual MPM(Monitoring, Programming and Maintenance)of"A Celebration of Light"is 517.000.00, to be
billed in quarterly amounts of$4125C10.
PROPOSED BY:
(AUTHORIZED SIGNATORY) (DATE)
JAMES M MORRISON JIM MORRISON PRODUCTIONS PT
REVIEWED AND ACCEPTED BY:
(AUTHORIZED SIGNATORY) (DATE)
(PRINT) (TITLE)
Exhibit B
JIM MORRISON PRODUCTIONS,INC PROPOSAL
PO BOX 531442
MIAMI,FL 33153
DATE: OCTOBER 5, 2018
T. 305.651-7873 F. 305.651-2583
C. 305-754-9265 E.JIm@JImMorrIsonProductIons.com
TO: PROJECT;
City Of Miami Beach MacArthur Causeway Palms
Holiday Bows
Jim Morrison Productions hereby proposes the following:
As the Holiday Season approaches, South Beach becomes a prime destination for tourists and area residents alike.
In addition to the sun and sand Miami Beach is famous for, International Art shows, events, High-end eateries and
shopping venues continue to attract those seeking the best the area has to offer.
In preparation for the Holidays, The City of Miami Beach takes pride in its commitment to an annual display of
Holiday decorations by contracting with Holiday Lighting companies. Over the years venues have expanded to
include more landmarks, neighborhoods and thoroughfares.
Although the MacArthur Causeway is considered to be the main access to South Beach, with a lack of access to
electricity, the Causeway has always been excluded from the list of venues to be lighted.
With that in mind, we propose a simple yet very effective Holiday Design which doesn't require electricity. The
design would encompass the entire length of the causeway allowing for a Holiday experience for drivers going to
and from Miami Beach along the MacArthur Causeway.
The temporary Holiday installation would include 36"diameter, wire and metal reinforced multi colored ribbon
bows mounted atop 80 palm trees spanning the length of the causeway through the center median strip. The
bows would be mounted on both north and south side rows of trees to be viewed by those crossing the causeway
In either direction. We also feel there will be optimal viewing from cruise ships as an added benefit to Port
Miami.
The total cost of this proposal is all inclusive and not to exceed 512,000 to be billed the following manner: 50%
to initiate installation, 25%upon completion(no later than November 30, 2018) and 25%upon removal(no later
than January 15,2019).
Product and services provided within this proposal include but are not limited to: design and project
management services, all necessary materials, complete installation and periodic inspection, removal, annual
storage, MOT Certified personal and equipment along with State Police escort as deemed necessary.
This design proposal is subject to substantial modifications based on further discussions with City of Miami Beach
and FDOT officials.
Reviewed and Accepted by:
(authorized signatory) (date)
(print) (title)