2003-25230 ResoRESOLUTION NO. 2003-25230
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING
AND AUTHORIZING THE CITY MANAGER TO ISSUE A
CERTIFICATION OF CONSISTENCY WITH THE CITY'S
CONSOLIDATED PLAN TO THE HOUSING AUTHORITY OF
THE CITY OF MIAMI BEACH (HACOMB) FOR THEIR FIVE
YEAR PLAN FOR FISCAL YEARS 2002-2006 AND THEIR
ANNUAL PLAN FOR FISCAL YEAR 2003, TO BE
SUBMITTED BY HACOMB TO THE U.S. DEPARTMENT OF
HOUSING AND URBAN DEVELOPMENT (U.S. HUD).
WHEREAS, on July 1, 1998, the Mayor and City Commission approved the City's
Consolidated Plan; and
WHEREAS, the Housing Authority of the City of Miami Beach (HACOMB) is
proposing to submit an Annual Plan and a Five Year Plan to the U.S. Department of
Housing and Urban Development (U.S. HUD) as part of the documentation for continued
funding for the operation of and subsidies for rental housing programs administered by
HACOMB; and
WHEREAS, U.S. HUD requires that local housing authorities obtain and submit a
Certification of Consistency with the Consolidated Plan from the entitlement jurisdiction
where the proposed activity is located; and
WHEREAS, HACOMB has submitted to the City its Five Year Plan for Fiscal Years
2002-2006, and its Annual Plan for Fiscal Year 2003; and
WHEREAS, HACOMB has requested that the City issue the required Certification of
Consistency with the Consolidated Plan; and
WHEREAS, in accordance with the City's adopted Consolidated Plan, each request
for a Certification of Consistency with the Consolidated Plan requires City Commission
review and approval; and
WHEREAS, HACOMB's Five Year Plan for Fiscal Years 2002-2006 includes a
mission statement and delineates main goals to be implemented by HACOMB, and the
mission stated by the plan is "to provide those in need with quality affordable housing in
economically mixed setting while promoting resident self-sufficiency and fostering strong
neighborhoods."
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission authorize the City Manager to issue a Certification of Consistency with the
City's Consolidated Plan to the Housing Authority of the City of Miami Beach (HACOMB)
for its Five Year Plan for Fiscal Years 2002-2006 and its Annual Plan for Fiscal Year 2003,
to be submitted by the HACOMB to the U.S. Department of Housing and Urban
Development (U.S. HUD).
PASSED AND ADOPTED this tlth day of June
,2003.
ATTEST:
CITY CLERK
T:',AGENDA~2003~may2103~consent\Housing Authority 5 Year Plan 2003_Resolution.doc
MAYOR
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
City ,Ntl~e¥ ~ Date~
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
Condensed Title:
A resolution authorizing the City Manager to issue a Certificate of Consistency with the City's Consolidated
Plan to the Housing Authority of the City of Miami Beach (HACOMB) for their Five Year Plan for Fiscal
Years 2002-2006 and Annual Plan for Fiscal Year 2003 to be submitted to the U.S. Department of Housing
and Urban Development.
Issue:
Shall the City authorize the City Manager to issue a Certificate of Consistency with the Consolidated Plan to
HACOMB for their Five Year Plan for Fiscal Years 2002-2006 and Annual Plan for Fiscal Year 2003?
Item Summary/Recommendation:
HACOMB requested a Certification of Consistency with the Consolidated Plan as part of their Five Year
Plan for Fiscal Years 2002-2006 and their Annual Plan for Fiscal Year 2003. HACOMB is required by the
Public Housing Reform Act of 1998, to submit a Five Year Plan and Annual Plan and obtain a Certification
of Consistency with the Consolidated Plan from the entitlement jurisdiction where they operate. In
accordance with the Consolidated Plan adopted by the City, each request for a Certification of Consistency
with the Consolidated Plan requires City Commission review and approval.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account Approved
Funds: 1 N/A
2
N/A 3
4
Finance Dept. Total
City Clerk's Office Legislative Tracking:
Vivian P. Guzman
Sign-Offs:
Department Director
I As~&Manager
City Manager
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www,miamibeachfl.gov
COMMISSION MEMORANDUM
To:
Mayor David Dermer and
Members of the City Commission
Date: June 11,2003
From:
Subject:
Jorge M. Gonzalez
City Manager
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
CITY MANAGER TO ISSUE A CERTIFICATION OF CONSISTENCY WITH
THE CITY'S CONSOLIDATED PLAN TO THE HOUSING AUTHORITY OF
THE CITY OF MIAMI BEACH (HACOMB) FOR THEIR FIVE YEAR PLAN
FOR FISCAL YEARS 2002-2006 AND THEIR ANNUAL PLAN FOR FISCAL
YEAR 2003, TO BE SUBMITTED BY HACOMB TO THE U.S.
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (U.S. HUD).
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
On April 21,2003, the Housing Authority of the City of Miami Beach (HACOMB) requested
a Certification of Consistency with the Consolidated Plan as part of their Five Year Plan for
Fiscal Years 2002-2006 and their Annual Plan for Fiscal Year 2003. HACOMB submits
documents to U.S. HUD annually to enable them to continue receiving federal funding for
their housing programs. HACOMB is required by the Public Housing Reform Act of 1998,
to submit a Five Year Plan and Annual Plan.
As part of the Five Year Plan and the Annual Plan, U.S. HUD requires that housing
authorities obtain and submit a Certification of Consistency with the Consolidated Plan
from the entitlement jurisdiction where they operate. In accordance with the Consolidated
Plan adopted by the City, each request for a Certification of Consistency with the
Consolidated Plan requires City Commission review and approval.
The Housing Authority's Five Year Plan for Fiscal Years 2002-2006 includes a mission
statement and delineates main goals to be implemented by HACOMB. The mission stated
by the plan is "... to provide those in need with quality affordable housing in economically
mixed setting while promoting resident self-sufficiency and fostering strong
neighborhoods." The Plan enumerates five goals for HACOMB:
Become a high performing housing authority by June 30, 2004, in accordance with
U.S. HUD designation and scoring systems including the Public Housing
Assessment System (PHAS) and the Section Eight Management Assessment
Program (SEMAP);
· Create or partner in the creation of 200 new affordable rental and/or
homeownership units by June 30, 2006;
· Enhance the quality of life and self-sufficiency of their clients;
· Promote maximum diversity within the HACOMB staff to reflect the composition of
the community; and
· Improve communications with the surrounding community and various public and
private groups interested in the activities of HACOMB.
The Housing Authority's Plan does not include a plan for an assisted living facility. A copy
of the Housing Authority's Five Year Plan for Fiscal Years 2002-2006 and Annual Plan for
Fiscal Year 2003 is attached.
The City's Consolidated Plan identifies long term objectives in Chapter 4, "Five Year
Strategy." Under the Housing Strategy, page 50, the Consolidated Plan specifies that the
City and HACOMB will collaborate to continue to prevent homelessness and promote
independent living. Also, the Consolidated Plan delineates actions to be taken in Chapter
Five, "One Year Action Plan." Under General, page 73, the Consolidated Plan indicates
that the City will work with not-for-profit housing providers to expand the supply of
affordable housing.
The Administration recommends adoption of the attached Resolution of the Mayor and City
Commission of the City of Miami Beach, Florida, approving and authorizing the City
Manager to issue a Certification of Consistency with the City's Consolidated Plan to the
Housing Authority of the City of Miami Beach (HACOMB) for their Five Year Plan for Fiscal
Years~002-2006 and their Annual Plan for Fiscal Year 2003 to be submitted by HACOMB
to U/~. HUD.
~'~N P~I J RIM DC/SSL
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
Certification by State or Local Official of PHA Plans ConsiStency with
the Consolidated Plan
I, Jorge M. Gonzalez the City Manager certify
that the Five Year and Annual PHA Plan of the
consistent with the Consolidated Plan of
pursuant to 24 CFR Part 91.
Housing AuthoriO, qf City Miami Beach is
City of Miami Beach
.prepared
Si d / Dated by Appropriate State or Local Official
ATTEST:
Robert Parcher, C±ty Clerk
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
-' City'~ttorney ~ Datec'
Certification by State and Local Official of PHA Plans Consistency with the Consolidated Plan to Accompany the HUD 50075
OMB Approval No. 2577-0226
Expires 03/31/2002
(7/99)
Page 1 of i
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
PHA Plans
5 Year Plan for Fiscal Years 2002 - 2006
Annual Plan for Fiscal Year 2003
Housing Authority of the City of
Miami Beach, Florida
Adopted May 13, 2003,
HACOMB Regular Board Meeting
Resolution # 2003-6
FL- O17
NOTE: THIS PHA PLANS TEMPLATE (HUD 50075) IS TO BE COMPLETED IN ACCORDANCE
WITH INSTRUCTIONS LOCATED IN APPLICABLE PIH NOTICES
HUD 50075
OMB Approval No: 2577-0226
Expires: 03/31/2002
PHA Plan
Agency Identification
PHA Name: The Housing Authority of The City of Miami Beach
PHA Number: FL- 017
PHA Fiscal Year Beginning: (July. 1, 2003)
Public Access to Information
Information regarding any activities outlined in this plan can be obtained by
contacting: (select all that apply)
Main administrative office o£the PHA
Display Locations For PHA Plans and Supporting Documents
Thc PHA Plans (including attachments) are available for public inspection at: (select all that
apply)
Main administrative office of the PHA
Main administrative office of the local government (Community Development)
PHA Plan Supporting Documents are available for inspection at: (select all that apply)
Main business office of the PHA
PHA Identification Section, Page 1
HUD 50075
OMB Approval No: 2577-0226
Expires: 03/31/2002
5-YEAR PLAN
PHA 'FISCAL YEARS 2002 - 2006
[24 CFR Part 903.5]
A. Mission
The Housing Authority of the City of Miami Beach's mission is to provide those in need
with quality affordable housing in economically mixed setting while promoting resident
self-sufficiency and fostering strong neighborhoods.
B. Goals
,bjectivesand-those . .
mayselect any ofthese goals and ObjeCtives as their own, or identify.
!9~rg~als 'md/or objectives: Whether selecting the HUD-suggested objectives or their own, PHAS ARE
!~ONGLY ENCOURAGED TOiDENTIFy QUANTIFIABLE ~ASURES OF sUCCESS IN
~:ItE~CHING THEIR OBJECTIVES-OVER THE COURSE OF THE 5 YEARS. (Quantifiable measures
~oi~ld :inClUde targets such as: numbers Of families served or PHAS scores achieved.) PHAs.shoutd identify
;~ese, measures in the spaces to the right of or below the stated objectives
HUD Strategic Goal: Increase the availability of decent, safe, and affordable housing.
PHA Goal: Expand the supply of assisted housing
Objectives:
Apply for additional rental vouchers:
Reduce public housing vacancies:
Leverage private or other public funds to create additional housing
opportunities:
Acquire or build units or developments
Other (list below)
PHA Goal:
Objectives:
Improve the quality of assisted housing
Improve public housing management: (PHAS score)
Improve voucher management: (SEMAP score)
Increase customer satisfaction:
Concentrate on efforts to improve specific management functions:
(list; e.g., public housing finance; voucher unit inspections)
Renovate or modernize public housing units:
Demolish or dispose of obsolete public housing:
Provide replacement public housing:
Provide replacement vouchers:
Other: (list below)
Table Library
PHA Goal: Increase assisted housing choices
Objectives:
Provide voucher mobility counseling:
Conduct outreach efforts to potential voucher landlords
Increase voucher payment standards
Implement voucher homeownership program:
Implement public housing or other homeownership programs:
Implement public housing site-based waiting lists:
Convert public housing to vouchers:
Other: (list below)
HUD Strategic Goal: Improve community quality of life and economic vitality
PHA Goal: Provide an improved living environment
Objectives:
~] Implement measures to deconcentrate poverty by bringing higher income
public housing households into lower income developments:
Implement measures to promote income mixing in public housing by assuring
access for lower income families into higher income developments:
Implement public housing security improvements:
Designate developments or buildings for particular resident groups (elderly,
persons with disabilities)
Other: (list below)
HUD Strategic Goal: Promote self-sufficiency and asset development of families and
individuals
PHA Goal:
Objectives:
Promote self-sufficiency and asset development of assisted households
Increase the number and percentage of employed persons in assisted families:
Provide or attract supportive services to improve assistance recipients'
employability:
Provide or attract supportive services to increase independence for the elderly
or families with disabilities.
Other: (list below)
HUD Strategic Goal: Ensure Equal Opportunity in Housing for all Americans
PHA Goal: Ensure equal opportunity and affirmatively further fair housing
Objectives:
Undertake affirmative measures to ensure access to assisted housing
regardless of race, color, religion national origin, sex, familial status, and
disability:
Table Library
Undertake affirmative measures to provide a suitable living environment for
families living in assisted housing, regardless of race, color, religion national
origin, sex, familial status, and disability:
Undertake affirmative measures to ensure accessible housing to persons with
all varieties of disabilities regardless of unit size required:
Other: (list below)
Other PHA Goals and Objectives: (list below)
Goal One: Become a high performing housing authority as measured by
both PHAS and SEMAP by June 30, 2004.
· Resolve all existing IPA audit findings except for the bond audit
submission deadline finding by June 30, 2004.
· Resolve all CMR audit findings by June 30, 2003.
· Resolve all IG findings by June 30, 2004.
· Receive a finding-free audit (except for the bond audit submission
deadline) for the fiscal year ending June 30, 2003.
· Continue to make the Fair Market Rents more reflective of current rents
in Miami Beach.
· Continue to promote landlord participation in the Section 8 Program on
an on-going basis.
· Improve communication between staff and public housing residents and
Section 8 participants.
· Increase tenant housing education by June 2004.
Goal Two: Create or partner in the creation of 200 new affordable rental
and/or homeownership units by June 30, 2006.
· All existing lots will either be constructed upon or sold by June 30, 2006.
· Apply for any new competitive HUD funds for additional affordable
housing, including vouchers.
· Engage in joint ventures or partnerships with both for-profit and not-
for-profit entities to create additional affordable housing opportunities
by June 30, 2003.
· Open the new Single Parent Family Housing resource Center by
December 31, 2004.
Goal Three: Enhance the quality of life and self-sufficiency of our clients.
Create four new supportive services either internally or through
partnerships each year for the next five years.
Encourage participation in HACOMB affairs by assisting in the creation
of an umbrella resident organization that represents participants in all
programs by June 30, 2003.
Goal Four: Promote maximum diversity within the HACOMB staff to
reflect the composition of the community.
Table Library
Goal Five: Improve communications with the surrounding community and
various public and private groups interested in the activities of
HACOM B.
i. Annual Plan Type:
Annual PHA Plan
PHA Fiscal Year 2002
[24 CFR Part 903.7]
Standard Plan
Troubled Agency Plan
ii. Executive Summary of the Annual PHA Plan
[24 CFR Part 903.7 9 (r)]
This is not required according to HUD Notices.
iii. Annual Plan Table of Contents
[24 CFR Part 903.7 9 (r)]
Provide a table of contents for the Annual Plan, including attachments, and a list of supporting documents
available for public inspection.
Table of Contents
Annual Plan
i. Executive Summary
ii. Table of Contents
1. Housing Needs
2. Financial Resources
3. Policies on Eligibility, Selection and Admissions
4. Rent Determination Policies
5. Operations and Management Policies
6. Grievance Procedures
7. Capital Improvement Needs
8. Demolition and Disposition
Table Library
Page #
5
5
8
15
15
23
27
28
29
33
9. Designation of Housing 34
10. Conversions of Public Housing 35
11. Homeownership 36
12. Community Service Programs 38
13. Crime and Safety 40
14. Pets (Inactive for January 1 PHAs) 42
15. Civil Rights Certifications (included with PHA Plan Certifications) 43
16. Audit 43
17. Asset Management 43
18. Other Information 43
Attachments
Required Attachments:
[~] Admissions Policy for Deconcentration -Elderly designation September 11, 2001
FY 2003 Capital Fund Program Annual Statement
Most recent board-approved operating budget (Required Attachment for PHAs that
are troubled or at risk of being designated troubled ONLY)
Optional Attachments:
[~ PHA Management Organizational Chart - FL017a03
~] FY 2001 Capital Fund Program 5 Year Action Plan
~] Comments of Resident Advisory Board or Boards (must be attached if not included
in PHA Plan text) -FL017b03
[~] Other (List below, providing each attachment name)
Substantial Deviation Definition - FL017c03
Membership of the Resident Advisory Board - FL017d03
Resident Commissioner - FL017e03
Statement of Progress on meeting goals and objectives - FL017f03
Pet Policy - FL017g03
Community Service Summary - Suspended, No HOPE IV Program
List of Supporting Documents Available for Review
Applicable Supporting Document Applicable Plan Component
&
On Display
XX PHA Plan Certifications of Compliance with the PHA Plans and 5 Year and Annual Plans
Related Regulations
XX State/Local Government Certification of Consistency with the 5 Year and Annual Plans
Consolidated Plan
XX Fair Housing Documentation: 5 Year and Annual Plans
Records reflecting that the PHA has examined its programs or
Table Library
List of Supporting Documents Available for Review
Applicable Supporting Document Applicable Plan Component
&
On Display
proposed programs, identified any impediments to fair housing
choice in those programs, addressed or is addressing those
impediments in a reasonable fashion in view of the resources
available, and worked or is working with local jurisdictions to
implement any of the jurisdictions' initiatives to affirmatively
further fair housing that require the PHA's involvement.
XX Consolidated Plan for the jurisdiction/s in which the PHA is Annual Plan:
located (which includes the Analysis of Impediments to Fair Housing Needs
Housing Choice (AI))) and any additional backup data to
support statement of housing needs in the jurisdiction
XX Most recent board-approved operating budget for the public Annual Plan:
housing program Financial Resources;
XX Public Housing Admissions and (Continued) Occupancy Policy Annual Plan: Eligibility,
(A&O), which includes the Tenant Selection and Assignment Selection, and Admissions
Plan [TSAP] Policies
XX Section 8 Administrative Plan Annual Plan: Eligibility,
Selection, and Admissions
Policies
N/A Public Housing Deconcentration and Income Mixing Annual Plan: Eligibility,
Documentation: Selection, and Admissions
1. PHA board certifications of compliance with Policies
deconcentration requirements (section 16(a) of the US
Housing Act of 1937, as implemented in the 2/18/99
Quality Housing and Work Responsibility Act Initial
Guidance; Notice and any further HUD guidance) and
2. Documentation of the required deconcentration and income
mixing analysis
XX Public housing rent determination policies, including the Annual Plan: Rent
methodology for setting public housing flat rents Determination
check here if included in the public housing
A & O Policy
XX Schedule of flat rents offered at each public housing Annual Plan: Rent
development Determination
[5~ check here if included in the public housing
A & O Policy
XX Section 8 rent determination (.payment standard) policies Annual Plan: Rent
[5~ check here if included in Section 8 Administrative Determination
Plan
XX Public housing management and maintenance policy Annual Plan: Operations and
documents, including policies for the prevention or eradication Maintenance
of pest infestation (including cockroach infestation)
XX Public housing grievance procedures Annual Plan: Grievance
[5~ check here if included in the public housing Procedures
A & O Policy
XX Section 8 informal review and hearing procedures Annual Plan: Grievance
[5~] check here if included in Section 8 Administrative Procedures
Plan
XX The HUD-approved Capital Fund/Comprehensive Grant Annual Plan: Capital Needs
Program Annual Statement (HUD 52837) for the active grant
Table Library
List of Supporting Documents Available for Review
Applicable Supporting Document Applicable Plan Component
&
On Display
year
XX Most recent CIAP Budget/Progress Report (HUD 52825) for Annual Plan: Capital Needs
any active CIAP ~rant
XX Most recent, approved 5 Year Action Plan for the Capital Annual Plan: Capital Needs
Fund/Comprehensive Grant Program, if not included as an
attachment (provided at PHA option)
Approved HOPE VI applications or, if more recent, approved or Annual Plan: Capital Needs
submitted HOPE VI Revitalization Plans or any other approved
proposal for development of public housing
Approved or submitted applications for demolition and/or Annual Plan: Demolition and
disposition of public housing Disposition
Approved or submitted applications for designation of public Annual Plan: Designation of
housing (Designated Housing Plans) Public Housing
Approved or submitted assessments of reasonable revitalization Annual Plan: Conversion of
of public housing and approved or submitted conversion plans Public Housing
prepared pursuant to section 202 of the 1996 HUD
Appropriations Act
Approved or submitted public housing homeownership Annual Plan:
programs/plans Homeownership
Policies governing any Section 8 Homeownership program Annual Plan:
[~ check here if included in the Section 8 Homeownership
Administrative Plan
Any cooperative agreement between the PHA and the TANF Annual Plan: Community
agency Service & Self-Sufficiency
XX FSS Action Plan/s for public housing and/or Section 8 Annual Plan: Community
Service & Self-Sufficiency
Most recent self-sufficiency (ED/SS, TOP or ROSS or other Annual Plan: Community
resident services grant) grant program reports Service & Self-Sufficiency
XX The most recent fiscal year audit of the PHA conducted under Annual Plan: Annual Audit
section 5(h)(2) of the U.S. Housing Act of 1937 (42 U. S.C.
1437c(h)), the results of that audit and the PHA's response to
any findings
Troubled PHAs: MOA/Recovery Plan Troubled PHAs
Other supporting documents (optional) (specify as needed)
(list individually; use as many lines as necessary)
1. Statement of Housing Needs
[24 CFR Part 903.7 9 (a)]
Table Library
Housing Needs of Families in the Jurisdiction
by Family Type
Family Type Overall Afford- Supply Quality Access- Size Loca-
ability ibility tion
Income <= 30% of 12,356 5 5 3 4 4 5
AMI
Income >30% but 6.623 5 5 3 4 4 5
<=50% of AMI
Income >50% but 6,625 4 4 3 4 4 5
<80% of AMI
Elderl7 11,288 4 5 3 4 4 5
Families with N/A 5 4 3 4 4 5
Disabilities
Black 938 3 3 3 4 4 5
Hispanic 13,077 4 4 3 4 4 5
White 24,666
What sources of information did the PHA use to conduct this analysis? (Check all that apply;
all materials must be made available for public inspection.)
X HUD Data Tables
B. Housing Needs of Families on the Public Housing and Section 8
Housing Needs of Families on the Waiting List
Waiting list type: (select one) Please note figures are estimates only
X Public Housing
['-] Combined Section 8 and Public Housing
[--] Public Housing Site-Based or sub-jurisdictional waiting list (optional)
If used, identify which development/subjurisdiction:
# of families % of total families Annual Turnover
Waiting list total 360 5
Extremelylow 351 97.5% i~ ; ~i :i;': ' :
income <=30% AMI
Very(>30% low but income <=50% 8 2.22% i i
Table Library
Housing Needs of Families on the Waiting List
AMI)
Low(>50%incomebut <80% 1 .27%
AMI)
Elderly families 360 100%
Families with N/A N/A
Disabilities
Ethnicity Hispanic 333 92.5% :
Ethnicity Non- 27 7.5% iI
Hispanic
Race White 349 96.94%
Race Black 11 3 %
Race Asian
Race Indian
Characteristics by
Bedroom Size
(Public Housing
Only)
0 BR 31 9%
1BR 287 80%
2 BR 38 11%
3 BR
4 BR
5 BR 0 0
5+ BR 0 0
Is the waiting list closed (select one)? [--] No [5~ Yes
If yes:
How long has it been closed (# of months) 13 months
Does the PHA expect to reopen the list in the PHA Plan year? X No Yes
Does the PHA permit specific categories of families onto the waiting list, even if
generally closed? [5~ No [--] Yes
B. Housing Needs of Families on the Public Housing and Section 8 Tenant- Based
Assistance Waiting Lists
Table Library
10
Housing Needs of Families on the Waiting List
Waiting list type: (select one)
X Section 8 Tenant Based Assistance
[-] Combined Section 8 and Public Housing
[--] Public Housing Site-Based or sub-jurisdictional waiting list (optional)
If used, identil 9 which development/subjurisdiction:
# of families % of total families Annual
Waiting list total 1697 80
incomeEXtremely Iow<=30% AMI 1697 100%
Very low income 0
(>30% but <=50%
AMI)
Low income
(>50% but <80%
AMI)
Families with
children
Elderly families
Families with
Disabilities
(White)Race/Ethnicity 973 57.33%
Race/Ethnicity 713 42.01%
(Black)
Race/Ethnicity 6 .35%
(Ind/Alas)
Race/Ethnicity 5 .29%
(Asian)
Characteristics by
Bedroom Size
(Public Housing
Only)
Table Library
11
Housing Needs of Families on the Waiting List
0 BR
1BR
2 BR
3 BR
4 BR
5 BR
5+ BR
Is the waiting list closed (select one)7 [--] No [~ Yes
If yes:
How long has it been closed (# of months) 6 months
Does the PHA expect to reopen the list in the PHA Plan year? [~ No ~-] Yes
Does the PHA permit specific categories of families onto the waiting list, even if
generally closed? [] No [-"] Yes
(1) Strategies
Need: Shortage of affordable housing for all eligible populations
Strategy 1. Maximize the number of affordable units available to the PHA within its
Employ effective maintenance and management policies to minimize the number of
public housing units off-line
Reduce turnover time for vacated public housing units
Reduce time to renovate public housing units
Seek replacement of public housing units lost to the inventory through mixed finance
development
Seek replacement of public housing units lost to the inventory through section 8
replacement housing resources
Maintain or increase section 8 lease-up rates by establishing payment standards that
will enable families to rent throughout the jurisdiction
Undertake measures to ensure access to affordable housing among families assisted
by the PHA, regardless of unit size required
Maintain or increase section 8 lease-up rates by marketing the program to owners,
particularly those outside of areas of minority and poverty concentration
Maintain or increase section 8 lease-up rates by effectively screening Section 8
applicants to increase owner acceptance of program
Table Library
12
Participate in the Consolidated Plan development process to ensure coordination with
broader community strategies
Other (list below)
Apply for additional section 8 units should they become available
Leverage affordable housing resources in the community through the creation
of mixed - finance housing
Pursue housing resources other than public housing or Section 8 tenant-based
assistance.
Other: (list below)
Need: Specific Family Types: Families at or below 30% of median
Need:
Exceed HUD federal targeting requirements for families at or below 30% of AMI in
public housing
Exceed HUD federal'targeting requirements for families at or below 30% of AMI in
tenant-based section 8 assistance
Employ admissions preferences aimed at families with economic hardships
Adopt rent policies to support and encourage work
Other: (list below)
Specific Family Types: Families at or below 50% of median
Need:
Employ admissions preferences aimed at families who are working
Adopt rent policies to support and encourage work
Other: (list below)
Specific Family Types: The Elderly
Seek designation of public housing for the elderly- HUD approved elderly
designation September 19, 2001.
Apply for special-purpose vouchers targeted to the elderly, should they become
available
Other: (list below)
Table Library
13
Need: Specific Family Types: Families with Disabilities
Seek designation of public housing for families with disabilities
Carry out the modifications needed in public housing based on the section 504 Needs
Assessment for Public Housing
Apply for special-purpose vouchers targeted to families with disabilities, should they
become available
Affirmatively market to local non-profit agencies that assist families with disabilities
Other: (list below)
Need: Specific Family Types: Races or ethnicities with disproportionate housing needs
Strategy 1: Increase awareness of PHA resources among families of races and
Affirmatively market to races/ethnicities shown to have disproportionate housing
needs
Other: (list below)
Counsel section 8 tenants as to location of units outside of areas of poverty or
minority concentration and assist them to locate those units
Market the section 8 program to owners outside of areas of poverty/minority
concentrations
Other: (list below)
Other Housing Needs & Strategies: (list needs and strategies below)
(2) Reasons for Selectine Strate~,ies
Of the factors listed below, select all that influenced the PHA's selection of the strategies it
will pursue:
Funding constraints
Staffing constraints
Limited availability of sites for assisted housing
Extent to which particular housing needs are met by other organizations in the
community
Evidence of housing needs as demonstrated in the Consolidated Plan and other
information available to the PHA
Influence of the housing market on PHA programs
Community priorities regarding housing assistance
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Results of consultation with local or state government
Results of consultation with residents and the Resident Advisory Board
Results of consultation with advocacy groups
Other: (list below)
2. Statement of Financial Resources
[24 CFR Part 903.7 9 (b)]
:List the financial resources that are anticipated to be available tothe PHA for the Support of Federal public
funds as one of the following categories: public housing operations; public housing capital improvements, public
housing safety/security, public housing supportive services, Section 8 tenant-based assistance, Section 8
supportive services or other.
Financial Resources:
Planned Sources and Uses
Sources Planned $ Planned Uses
1. Federal Grants (FY 2000 grants)
a) Public Housing Operating Fund 474,485
b) Public Housing Capital Fund 259,956
c) HOPE VI Revitalization N/A
d) HOPE VI Demolition N/A
e) Annual Contributions for Section 8 18,249,254
Tenant-Based Assistance
f) Public Housing Drug Elimination 0
Program (including any Technical
Assistance funds)
g) Resident Opportunity and Self- N/A
Sufficiency Grants
h) Community Development Block Grant N/A
i) HOME N/A
Other Federal Grants (list below)
2. Prior Year Federal Grants (unobligated 0
funds only) (list below)
3. Public Housing Dwelling Rental Income 330,000 P.H. Operations
4. Other Income (list below)
New Construction Dwelling Rental Income 330,000 Maintenance and
HACOMB Operations
Interest Income 300 P.H. Operations
Misc. Income 3,500 P.H. Operations
Section 8 Interest Income 3,840 Section 8 Operations
Section 8 / P.H. Investments 96,000 Investments
4. Non-federal sources (list below)
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Financial Resources:
Planned Sources and Uses
Sources Planned $ Planned Uses
211 Collins Avenue 132,000 Maintenance and
HACOMB Operations
Total resources 19,879,335
3. PHA Policies Governing Eligibility, Selection, and Admissions
[24 CFR Pan 903.7 9 (c)]
A. Public Housin
(1) Elieibility
a. When does the PHA verify eligibility for admission to public housing? (select all that
apply)
[] When families are within a certain number of being offered a unit: (state number) - 6
When families are within a certain time of being offered a unit: (state time)
Other: (describe)
b. Which non-income (screening) factors does the PHA use to establish eligibility for
admission to public housing (select all that apply)?
Criminal or Drug-related activity
Rental history
Housekeeping
Other (describe)
Credit Report
c. [5~ Yes [--] No:
d. [5~ Yes [~ No:
e. V'-] Yes [5~ No:
Does the PHA request criminal records from local law enforcement
agencies for screening pUrPoses?
Does the PI-IA request criminal records from State law enforcement
agencies for screening purposes? If local records require it.
Does the PHA access FBI criminal records from the FBI for screening
purposes? (either directly or through an NCIC-authorized source)
(2)Waiting List Organization
a. Which methods does the PHA plan to use to organize its public housing waiting list (select
all that apply)
[~ Community-wide list
[--] Sub-jurisdictional lists
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Site-based waiting lists
Other (describe)
b. Where may interested persons apply for admission to public housing?
[---] PHA main administrative office
[--] PHA development site management office
[5;~] Other (list below)
At various local accessible public facilities listed in advertisements announcing
the availability of public housing.
c. If the PHA plans to operate one or more site-based waiting lists in the coming year,
answer each of the following questions; if not, skip to subsection (3) Assignment
1. How many site-based waiting lists will the PHA operate in the coming year?0
2.[] Yes[]
No: Are any or all of the PHA's site-based waiting lists new for the
upcoming year (that is, they are not part of a previously-HUD-
approved site based waiting list plan)?
If yes, how many lists?
3. [--] Yes [5~ No: May families be on more than one list simultaneously
If yes, how many lists?
4. Where can interested persons obtain more information about and sign up to be on the
site-based waiting lists (select all that apply)?
PHA main administrative office
All PHA development management offices
Management offices at developments with site-based waiting lists
At the development to which they would like to apply
Other (list below)
(3) Assienment
a. How many vacant unit choices are applicants ordinarily given before they fall to the
bottom of or are removed from the waiting list? (select one)
[~] One
[--] Two
['-] Three or More
b. [5(] Yes [--] No: Is this policy consistent across all waiting list types?
c. If answer to b is no, list variations for any other than the primary public housing waiting
list/s for the PHA:
(4) Admissions Preferences
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a. Income targeting:
[~ Yes [--] No: Does the PHA plan to exceed the federal targeting requirements by
targeting more than 40% of all new admissions to public housing to
families at or below 30% of median area income?
b. Transfer policies:
In what circumstances will transfers take precedence over new admissions? (list below)
Emergencies
Overhoused
Underhoused
Medical justification
Administrative reasons determined by the PHA (e.g., to permit modernization
Resident choice: (state circumstances below)
Other: (list below)
work)
c. Preferences
1. [~ Yes [-'-] No: Has the PHA established preferences for admission to public housing
(other than date and time of application)? (If "no" is selected, skip to
subsection (5) Occupancy)
Which of the following admission preferences does the PHA plan to employ in the
coming year? (select all that apply fi-om either former Federal preferences or other
preferences)
Former Federal preferences:
['-'] Involuntary Displacement (Disaster, Government Action, Action of Housing
Owner, Inaccessibility, Property Disposition)
Victims of domestic violence
Substandard housing
Homelessness
High rent burden (rent is > 50 percent of income)
Other preferences: (select below)
C~ Working families and those unable to work because of age or disability who live or
work in Miami Beach
Veterans and veterans' families who live or work in Miami Beach
Residents who live and/or work in the jurisdiction
Households that contribute to meeting'income goals (broad range of incomes)
Households that contribute to meeting income requirements (targeting)
Those previously enrolled in educational, training, or upward mobility
programs
Victims of reprisals or hate crimes
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3. If the PHA will employ admissions preferences, please prioritize by placing a "1" in the
space that represents your first priority, a "2" in the box representing your second priority,
and so on. If you give equal weight to one or more of these choices (either through an
absolute hierarchy or through a point system), place the same number next to each. That
means you can use "1" more than once, "2" more than once, etc.
2 Date and Time
Former Federal preferences:
Involuntary Displacement (Disaster, Government Action, Action of Housing
Owner, Inaccessibility, Property Disposition)
Victims of domestic violence
Substandard housing
Homelessness
High rent burden
Other preferences (select all that apply)
1
1
1
1
Working families and those unable to work because of age or disability
Veterans and veterans' families
Residents who live and/or work in the jurisdiction
Those enrolled currently in educational, training, or upward mobility programs
Households that contribute to meeting income goals (broad range of incomes)
Households that contribute to meeting income requirements (targeting)
Those previously enrolled in educational, training, or upward mobility
programs
Victims of reprisals or hate crimes
Economic Hardship
4. Relationship of preferences to income targeting requirements:
[-] The PHA applies preferences within income tiers
Not applicable: the pool of applicant families ensures that the PHA will meet income
targeting requirements
(5) Occupancy
a. What reference materials can applicants and residents use to obtain information about the
rules of occupancy of public housing (select all that apply) The PHA-resident lease
The PHA's Admissions and (Continued) Occupancy policy
PHA briefing seminars or written materials
[] Other source (list)
b. How often must residents notify the PHA of changes in family composition?
all that apply)
I--] At an annual reexamination and lease renewal
[~ Any time family composition changes
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19
At family request for revision
Other (list)
(6) Deconcentration and Income Mixing
Not applicable - all elderly/disabled
a. [--] Yes [--] No: Did the PHA's analysis of its family (general occupancy) developments
to determine concentrations of poverty indicate the need for measures
to promote &concentration of poverty or income mixing?
b. [-"-] Yes
X No: Did the PHA adopt any changes to its admissions policies based on the
results of the required analysis of the need to promote
&concentration of poverty or to assure income mixing?
c. If the answer to b was yes, what changes were adopted? (select all that apply)
[--] Adoption of site-based waiting lists
If selected, list targeted developments below:
Employing waiting list "skipping" to achieve deconcentration of poverty or income
mixing goals at targeted developments
If selected, list targeted developments below:
Employing new admission preferences at targeted developments
If selected, list targeted developments below:
['-] Other (list policies and developments targeted below)
d.[--[ Yes[-"]
No: Did the PHA adopt any changes to other policies based on the results of
the required analysis of the need for deconcentration of poverty and
income mixing?
e. If the answer to d was yes, how would you describe these changes? (select all that apply)
Additional affirmative marketing
Actions to improve the marketability of certain developments
Adoption or adjustment of ceiling rents for certain developments
Adoption of rent incentives to encourage deconcentration of poverty and income-
mixing
Other (list below)
f. Based on the results of the required analysis, in which developments will the PHA make
special efforts to attract or retain higher-income families? (select all that apply)
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Not applicable: results of analysis did not indicate a need for such efforts
List (any applicable) developments below:
g. Based on the results of the required analysis, in which developments will the PHA make
special efforts to assure access for lower-income families? (select all that apply)
[--] Not applicable: results of analysis did not indicate a need for such efforts
[--] List (any applicable) developments below:
B. Section 8
(1) Elieibilitv
a. What is the extent of screening conducted by the PHA? (select all that apply)
[~ Criminal or drug-related activity only to the extent required by law or regulation
[] Criminal and drug-related activity, more extensively than required by law or
regulation
~] More general screening than criminal and drug-related activity (list factors below)
[--] Other (list below)
b. [~ Yes ['-] No: Does the PHA request criminal records from local law enforcement
agencies for screening purposes?
c. [-"] Yes [~] No: Does the PHA request criminal records from State law enforcement
agencies for screening purposes? If warranted.
d. [--] Yes [~ No: Does the PHA access FBI criminal records from the FBI for screening
purposes? (either directly or through an NCIC-authorized source)
e. Indicate what kinds of information you share with prospective landlords? (select all that
apply)
~] Criminal or drag-related activity
Other (describe below)
Current address, last address of applicant
(2) Waiting List Oreanization
a. With which of the following program waiting lists is the section 8 tenant-based assistance
waiting list merged? (select all that apply)
[~ None
[--] Federal public housing
[Y~ Federal moderate rehabilitation
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Federal project-based certificate program
Other federal or local program (list below)
b. Where may interested persons apply for admission to section 8 tenant-based assistance?
(select all that apply)
[-] PHA main administrative office
Other (list below)
As indicated in Public Notice which will contain dates, times and locations
where families can apply
(3) Search Time
a. [~ Yes [--] No: Does the PHA give extensions on standard 60-day period to search for a
unit?
If yes, state circumstances below: If there is difficulty in locating a unit, which is
documented, an additional 30-60 days extension can be granted.
Admissions Preferences
a. Income targeting
[~ Yes [-] No: Does the PHA plan to exceed the federal targeting requirements by
targeting more than 75% of all new admissions to the section 8 program
to families at or below 30% of median area income?
b. Preferences
1. [~ Yes [--] No: Has the PHA established preferences for admission to section 8 tenant-
based assistance? (other than date and time of application) (if no, skip
to subcomponent (5) Special purpose section 8 assistance
programs)
Which of the following admission preferences does the PI-IA plan to employ in the
coming year? (select all that apply from either former Federal preferences or other
preferences)
Former Federal preferences
[--] Involuntary Displacement (Disaster, Government Action, Action of Housing Owner,
Inaccessibility, Property Disposition)
Victims of domestic violence
Substandard housing
Homelessness
High rent burden (rent is > 50 percent of income)
Other preferences (select all that apply)
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22
Working families and those unable to work because of age or disability and live or
work in Miami Beach
U.S. Veterans and veterans' families and live or work in Miami Beach
Residents who live and/or work in your jurisdiction
Households that contribute to meeting income goals (broad range of incomes)
Households that contribute to meeting income requirements (targeting)
Those previously enrolled in educational, training, or upward mobility programs
Victims of reprisals or hate crimes
Other preference(s) (list below)
3. If the PHA will employ admissions preferences, please prioritize by placing a "1" in
the space that represents your first priority, a "2" in the box representing your second
priority, and so on. If you give equal weight to one or more of these choices (either through
an absolute hierarchy or through a point system), place the same number next to each.
That means you can use "1" more than once, "2" more than once, etc.
2 Numerical Selection order- Lottery
Former Federal preferences
Involuntary Displacement (Disaster, Government Action, Action of Housing Owner,
Inaccessibility, Property Disposition)
Victims of domestic violence
Substandard housing
Homelessness
High rent burden
Other preferences (select all that apply)
Working families and those unable to work because of age or disability
Veterans and veterans' families
Those enrolled currently in educational, training, or upward mobility programs
Households that contribute to meeting income goals (broad range of incomes)
Households that contribute to meeting income requirements (targeting)
Those previously enrolled in educational, training, or upward mobility
programs
Victims of reprisals or hate crimes
Other preference(s) (list below)
4. Among applicants on the waiting list with equal preference status, how are
applicants selected? (select one)
Date and time of application
5. If the PHA plans to employ preferences for "residents who live and/or work in the
jurisdiction" (select one)
[~ This preference has previously been reviewed and approved by HUD
[--] The PHA requests approval for this preference through this PHA Plan
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6. Relationship of preferences to income targeting requirements: (select one)
[--] The PHA applies preferences within income tiers
Not applicable: the pool of applicant families ensures that the PHA will meet income
targeting requirements
(5) Special Purpose Section 8 Assistance Programs
a. In which documents or other reference materials are the policies governing eligibility,
selection, and admissions to any special-purpose section 8 program administered by the
PHA contained? (select all that apply)
[~ The Section 8 Administrative Plan
[~] Briefing sessions and written materials
[--] Other (list below)
b. How does the PHA announce the availability of any special-purpose section 8 programs
to the public?
[~ Through published notices
[--] Other (list below)
4. PHA Rent Determination Policies
[24 CFR Part 903.7 9 (d)]
Income Based Rent Policies
is; not required by regul~tion) inc6ra~ dis~g~ds and
a. Use of discretionary policies: (select one)
The PHA will not employ any discretionary rent-setting policies for income based
rent in public housing. Income-based rents are set at the higher of 30% of adjusted
monthly income, 10% of unadjusted monthly income, the welfare rent, or minimum
rent (less HUD mandatory deductions and exclusions). (If selected, skip to sub-
component (2))
The PHA employs discretionary policies for determining income based rent (If
selected, continue to question b.)
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b. Minimum Rent
1. What amount best reflects the PHA's minimum rant? (select one)
[] $0
[--] $1-$25
[---] $26-$50
2. [--'] Yes [~ No: Has the PHA adopted any discretionary minimum rent hardship
exemption policies?
3. If yes to question 2, list these policies below:
c. Rents set at less than 30% than adjusted income
1. ~] Yes [~ No: Does the PHA plan to charge rents at a fixed amount or
percentage less than 30% of adjusted income?
2. If yes to above, list the amounts or percentages charged and the circumstances under
which these will be used below:
d. Which of the discretionary (optional) deductions and/or exclusions policies does the PHA
plan to employ (select all that apply)
[--] For the earned income of a previously unemployed household member
[--] For increases in earned income
['-] Fixed amount (other than general rent-setting policy)
If yes, state amount/s and circumstances below:
Fixed percentage (other than general rent-setting policy)
If yes, state percentage/s and circumstances below:
For household heads
For other family members
For transportation expenses
For the non-reimbursed medical expenses of non-disabled or non-elderly
families
Other (describe below)
e. Ceiling rents
1. Do you have ceiling rents? (rents set at a level lower than 30% of adjusted income)
(select one)
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X
Yes for all developments
Yes but only for some developments
No
2. For which kinds of developments are ceiling rents in place? (select all that apply)
For all developments
For all general occupancy developments (not elderly or disabled or elderly only)
For specified general occupancy developments
For certain parts of developments; e.g., the high-rise portion
For certain size units; e.g., larger bedroom sizes
Other (list below)
o
Select the space or spaces that best describe how you arrive at ceiling rents (select all that
apply)
Market comparability study
Fair market rents (FMR)
95th percentile rents
75 percent of operating costs
100 percent of operating costs for general occupancy (family) developments
Operating costs plus debt service
The "rental value" of the unit
Other (list below)
f. Rent re-determinations:
1. Between income reexaminations, how often must tenants report changes in income
or family composition to the PHA such that the changes result in an adjustment to
rent? (select all that apply)
[--] Never
[--] At family option
[~] Any time the family experiences an income increase over $50 a month
[-~ Any time a family experiences an income increase above a threshold amount or
percentage: (if selected, specify threshold).__
~] Other (list below)
g. [-'] Yes [~ No:
Does the PHA plan to implement individual savings accounts for
residents (ISAs) as an alternative to the required 12 month
disallowance of earned income and phasing in of rent increases in
the next year?
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(2) Flat Rents
1. In setting the market-based flat re
establish comparability? (select a
[~] The section 8 rent reasonable
[--] Survey of rents listed in local
[5~ Survey of similar unassisted ~
['--] Other (list/describe below)
B. Section 8 Tenant-Based A:
(1) Payment Standards
a. What is the PHA's payment standa]
standard)
[---] At or above 90% but belowlt3
[--] 100% of FMR
[5~ Above 100% but at or below
[5~ Above 110% of FMR (if HUE
Will seek higher payment st:
areas within Miami Beach sustain p
b. If the payment standard is lower th
(select all that apply)
~] FMRs are adequate to ensure
of the FMR area
The PHA has chosen to serve
Reflects market or submarket
Other (list below)
c. If the payment standard is higher th
all that apply)
[5(] FMRs are not adequate to enst
segment of the FMR area
Reflects market or submarket
To increase housing options fc
Other (list below)
nts, what sources of information did the PHA use to
11 that apply.)
aess study of comparable housing
newspaper
tnits in the neighborhood
sistance
· d? (select the category that best describes your
0% of FMR
10% of FMR
appi'oved; describe circumstances below)
ndards with HUD approval in the Plan Year where
revailing rents in excess of 110% of FMR.
an FMR, why has the PHA selected this standard?
;uccess among assisted families in the PHA's segment
~dditional families by lowering the payment standard
an FMR, why has the PHA chosen this level? (select
~re success among assisted families in the PHA's
families
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d. How often are payment standards reevaluated for adequacy? (select one)
[~ Annually
[--] Other (list below)
e. What factors will the PHA consider in its assessment of the adequacy of its payment
standard? (select all that apply)
~] Success rates of assisted families
[--] Rent burdens of assisted families
[--] Other (list below)
(2) Minimum Rent
a. What amount best reflects the PHA's minimum rent? (select one)
[] $0
[~] $1-$25
[~] $26-$50
b. [~ Yes [--I No: Has the PHA adopted any discretionary minimum rent hardship
exemption policies? (if yes, list below)
5. Operations and Management
[24 CFR Part 903.7 9 (e)]
(select one)
[Y~] An organization chart showing the PHA's management structure and organization is
attached.
A brief description of the management structure and organization of the PHA
follows:
Served at Year Turnover
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Beginning
Public Housing 200 2 monthly
Section 8 Vouchers 2508 20 monthly
Section 8 Certificates
Section 8 Mod Rehab 131 1 monthly
Special Purpose Section n/a
8 Certificates/Vouchers
(list individually)
Other Federal 200 2 monthly
Programs(list
individually)
Section 8 New
Construction
Emergency Shelter n/a
Grant
(1) Public Housing Maintenance and Management: (list below)
Admission and Continued Occupancy
Personnel Policy
Public Housing Maintenance Plan
(2) Section 8 Management: (list below)
Section 8 Administrative Plan
6. PHA Grievance Procedures
[24 CFR Part 903.7 9 (f)]
ionlYpHAS
A. Public Housing
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1. [-] Yes [~] No: Has the PHA established any written grievance procedures in addition to
federal requirements found at 24 CFR Part 966, Subpart B, for
residents of public housing?
If yes, lis~ additions to federal requirements below:
2. Which PHA office should residents or applicants to public housing contact to initiate the
PHA grievance process? (select all that apply)
[~ PHA main administrative office
[--] PHA development management offices
[--] Other (list below)
B. Section 8 Tenant-Based Assistance
1. [5~ Yes ~] No: Has the PHA established informal review procedures for applicants to the
Section 8 tenant-based assistance program and informal hearing
procedures for families assisted by the Section 8 tenant-based
assistance program in addition to federal requirements found at 24
CFR 982?
If yes, list additions to federal requirements below:
2. Which PHA office should applicants or assisted families contact to initiate the informal
review and informal hearing processes? (select all that apply)
['-1 PHA main administrative office
Other (list below)
Informal review - Section 8 Department
Informal hearing - Compliance Department
7. Capital Improvement Needs
903.7 9 (g)]
~ital Fund Activities
~ ih (h~ C~p'~i ~fi~ ~0~am~ ma~ki~ ~ ~
' ?HA~ m~st :~6m~iet~ 7~ as:ins~cted! ::
fital Fund Program Annual Statement
~tiS~g de~iopm'entgi ~i~ ~
: th e CFP Anhu al: :~taie~ ~ iab ie ~ Pr;~aed in:
Select one:
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30
The Capital Fund Program Annual Statement is provided as an attachment to the
PHA Plan at Attachment (state name)
The Capital Fund Program Annual Statement is provided below: (if selected, copy the CFP
Annual Statement from the Table Library and insert here)
Component 7
Capital Fund Program Annual Statement
Parts I, II, and II
Annual Statement
Capital Fund Program (CFP) Part I: Summary
Capital Fund Grant Number 029 FFY of Grant Approval: 01/31/03
X Original Annual Statement
Line No. Summary by Development Account Total Estimated Cost
1 Total Non-CGP Funds
2 1406 Operations $25,956
3 1408 Management Improvements
4 1410 Administration $25,956
5 1411 Audit
6 1415 Liquidated Damages
7 1430 Fees and Costs
8 1440 Site Acquisition
9 1450 Site Improvement $8,500
10 1460 Dwelling Structures $136,744
11 1465.1 Dwelling Equipment-Nonexpendable $22,800
12 1470 Nondwelling Structures
13 1475 Nondwelling Equipment $40,000
14 1485 Demolition
15 1490 Replacement Reserve
16 1492 Moving to Work Demonstration
17 1495.1 Relocation Costs
18 1498 Mod Used for Development
19 1502 Contingency
20 Amount of Annual Grant (Sum of lines 2-19) $259,956
21 Amount of line 20 Related to LBP Activities
22 Amount of line 20 Related to Section 504 Compliance
23 Amount of line 20 Related to Security
24 Amount of line 20 Related to Energy Conservation Measures $40,000
Annual Statement
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Capital Fund Program (CFP) Part II: Supporting Table
Development General Description of Major Work Categories Development Total
Number/Name Account Number Estimated
HA-Wide Activities Cost
FL 017, Rebecca Operations 10% 1406 $25,956
Towers South
FL 017, Rebecca Administration- Partial salary of Facilities 1410 $25,956
Towers South Manager
FL 017, Rebecca Site Improvements- Install automatic 1450 $8,500
Towers South security gates at parking entranceway
Total $8,500
1450
FL 017, Rebecca Dwelling Structures 1460
Towers South
Install GFI outlets in bathrooms & 1460 $10,000
kitchens
Pressure Wash, Repair Cracks, Paint and 1460 $91,000
Seal Building
Replace 20 Stairwell Fire Doors 1460 $14,0013
Replace 52 Stairwell Lights 1460 $3,744
Install Drainage System for A/C Wall Units 1460 $18,000
Total $136,744
1460
FL 017, Rebecca ,Dwelling Equipment- Non- 1465.1
Towers South Expendable
1465.1 $5,000
Replace 20 Stoves
Replace 20 Refrigerators 1465.1 $6,800
Replace 20 Air Conditioning Units 1465.1 $11,000
32
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FL 017, Rebecca
Towers South
Non-Dwelling Equipment
Upgrade Domestic Water Pump
Total
1465.1
1475
1475
22,800
$40,000
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Annual Statement
Capital Fund Program (CFP) Part III: Implementation Schedule
Development All Funds Obligated All Funds Expended
Number/Name (Quarter Ending Date) (Quarter Ending Date)
HA-Wide Activities
FL 017- Rebecca 09/30/04 12/31/06
Towers South
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34
Optional Table for 5-Year Action Plan for Capital Fund (Component 7)
Complete one table for each development in which work is planned in the next 5 PHA fiscal years.
Complete a table for any PHA-wide physical or management improvements planned in the next 5 PHA
fiscal year. Copy this table as many times as necessary. Note: PHAs need not include information from
Year One of the 5oYear cycle, because this information is included in the Capital Fund Program Annual
Statement.
Optional 5-Year Action Plan Tables
Development Development Name Number % Vacancies
Number (or indicate PHA wide) Vacant in Development
Units
Description of Needed Physical Improvements or Management Estimated Planned Start Date
Improvements Cost (HA Fiscal Year)
Total estimated cost over next 5 years
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35
xx INSERT ANNUAL PLAN HERE xx
(2) Optional 5-Year Action Plan
a. [] Yes [] No: Is the PHA providing an optional 5-Year Action Plan for the Capital Fund? (if no, skip
to sub-component 7B)
b. If yes to question a, select one:
[] The Capital Fund Program 5-Year Action Plan is provided as an attachment to the PHA Plan at
Attachment (state name
The Capital Fund Program 5-Year Action Plan is provided below: (if selected, copy the CFP
optional 5 Year Action Plan from the Table Library and insert here)
5 Year Action Plan
PROPOSED CAPITAL IMPROVEMENTS
Based on average physical improvement cost per year- $240,000
2003
·
·
Targeted Capital Improvement Project-
Pressure wash, repair cracks, paint/seal building exterior
Install GFI Outlets in bedroom & Bathroom in 150 units
· Pressure wash, repair cracks, paint/seal building exterior
· Replace 20 through the wall HVAC units.
· Replace 20 Stoves
· Replace 20 Refrigerators
· Replace 20 Stairwell Fire Doors
· Replace 52 Stairwell Landing Lights
· Install Drainage System for 226 A/C Units
· Upgrade domestic water pumping and valve system
2004
· Replace 20 through the wall HVAC units.
· Replace 20 Stoves
· Replace 20 Refrigerators
· Replace 20 H.W. Tanks
· Replace interior hallway lighting w/florescent on levels 2-12
· Patch & paint all halls
· Repair/paint elevator doors & jambs on each landing
· Vent laundry rooms to exterior
· Seal and Restripe parking Lot and Driveways
· Power Jet all Drain Lines
·
2005
· Vent laundry rooms to exterior
· Upgrade 2 Elevators
· Replace 20 through the wall HVAC units.
· Replace 20 Stoves
· Replace 20 Refrigerators
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FYE's 2003-2005
36
· Replace 20 H.W. Tanks
2006
· Replace Central AdC building units (12)
· Replace eleVator mechanical room window A/C
· Replace 20 through the wall HVAC units.
· Replace 20 Stoves
· Replace 20 Refrigerators
· Replace 20 H.W. Tanks
· Paint 40 interior dwelling units
· Purchase/install new emergency generator & auto-transfer switch
B. HOPE VI and Public Housing Development and Replacement
Activities (Non-Capital Fund)
[--1 Yes ~ No:
a) Has the PHA received a HOPE VI revitalization grant? (if no, skip to
question c; if yes, provide responses to question b for each grant,
copying and completing as many times as necessary)
b) Status of HOPE VI revitalization grant (complete one set of questions
for each grant)
1. Development name:
2. Development (project) number:
3. Status of grant: (select the statement that best describes the current status)
Revitalization Plan under development
Revitalization Plan submitted, pending approval
Revitalization Plan approved
Activities pursuant to an approved Revitalization Plan
underway
['-I Yes [~] No:
c) Does the PHA plan to apply for a HOPE VI Revitalization grant in the
Plan year?
If yes, list development name/s below:
Yes [Y~] No:
["] Yes [~ No:
d) Will the PHA be engaging in any mixed-finance development
activities for public housing in the Plan year?
If yes, list developments or activities below: Under Consideration,
not definite.
e) Will the PHA be conducting any other public housing development or
replacement activities not discussed in the Capital Fund Program
Annual Statement?
If yes, list developments or activities below:
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8. Demolition and Disposition
[24 CFR Part 903.7 9 (h)]
1. [--] Yes [~ No:
Does the PHA plan to conduct any demolition or disposition activities
(pursuant to section 18 of the U.S. Housing Act of 1937 (42 U.S.C.
1437p)) in the plan Fiscal Year? (If"No", skip to component 9; if
"yes", complete one activity description for each development.)
2. Activity Description
Yes [--] No:
Has the PHA provided the activities description information in the
optional Public Housing Asset Management Table? (If "yes", skip to
component 9. If "No", complete the Activity Description table
below.)
Demolition/Disposition Activity Description
1 a. Development name:
lb. Development (project) number:
2. Activity type: Demolition ~] Disposition [--]
3. Application status (select one) Approved [--]
Submitted, pending approval [~
Planned application [--]
4. Date application approved, submitted, or planned for submission: (DD/MM/YY)
5. Number of units affected:
6. Coverage of action (select one)
[~] Part of the development
['--] Total development
o
Timeline for activity:
a. Actual or projected start date of activity:
b. Projected end date of activity
9. Desienation of Public Housing for Occupancy by Elderly Families or
Families with Disabilities or Elderly Families and Families with
Disabilities
[24 CFR Part 903.7 9 (i)]
1. [~ Yes [--] No:
Has the PHA designated or applied for approval to designate or does
the PHA plan to apply to designate any public housing for occupancy
only by the elderly families or only by families with disabilities, or by
elderly families and families with disabilities or will apply for
designation for occupancy by only elderly families or only families
with disabilities, or by elderly families and families with disabilities
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as provided by section 7 of the U.S. Housing Act of 1937 (42 U.S.C.
1437e) in the upcoming fiscal year? (If"No", skip to component 10.
If "yes", complete one activity description for each development,
unless the PHA is eligible to complete a streamlined submission;
PHAs completing streamlined submissions may skip to component
10.)
Activity Description
Yes [--] No: Has the PHA provided all required activity description information
for this component in the optional Public Housing Asset
Management Table? If"yes", skip to component 10. If"No",
complete the Activity Description table below.
Designation of Public Housing Activity Description
la. Development name: Rebecca Towers South
lb. Development (project) number: FL017-001
2. Designation type:
Occupancy by only the elderly [~
Occupancy by families with disabilities ['-]
Occupancy by only elderly families and families with disabilities [--]
3. Application status (select one)
Approved; included in the PHA's Designation Plan [5~ as of September 19, 2001
Submitted, pending approval [--]
Planned application
4. Date this designation approved, submitted, or planned for submission: (September 19,
2001)
5. If approved, will this designation constitute a (select one)
[5~ New Designation Plan
[~ Revision of a previously-approved Designation Plan?
6. Number of units affected: 200
7. Coverage of action (select one)
[--] Part of the development
[5~] Total development
10. Conversion of Public Housing to Tenant-Based Assistance
[24 CFR Part 903.7 9 (j)]
·
A. Assessments of Reasonable Revitalization Pursuant to section 202 of the HUD FY
1996 HUD Appropriations Act
1. ~] Yes [5~ No:
Have any of the PHA's developments or portions of developments
been identified by HUD or the PHA as covered under section 202 of
the HUD FY 1996 HUD Appropriations Act? (If"No", skip to
component 11; if"yes", complete one activity description for each
identified development, unless eligible to complete a streamlined
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submission. PHAs completing streamlined submissions may skip to
component 11.)
2. Activity Description
[--] Yes [--'l No: Has the PHA provided all required activity description information
for this component in the optional Public Housing Asset
Management Table? If"yes", skip to component 11. If"No",
complete the Activity Description table below.
Conversion of Public Housing Activity Description
la. Development name:
lb. Development (project) number:
2. What is the status of the required assessment? ~] Assessment underway
~-] Assessment results submitted to HUD
[--] Assessment results approved by HUD (if marked, proceed to next question)
[~ Other (explain below)
3. i~ Yes ~] No: Is a Conversion Plan required? (If yes, go to block 4; if no, go to
block 5.)
Status of Conversion Plan (select the statement that best describes the current status)
[--] Conversion Plan in development
[--] Conversion Plan submitted to HUD on: (DD/MM/YYYY)
[--1 Conversion Plan approved by HUD on: (DD/MM/YYYY)
~] Activities pursuant to HUD-approved Conversion Plan underway
5. Description of how requirements of Section 202 are being satisfied by means other
than conversion (select one)
I-"1 Units addressed in a pending or approved demolition application (date
submitted or approved:
[--'] Units addressed in a pending or approved HOPE VI demolition application
(date submitted or approved: )
['-} Units addressed in a pending or approved HOPE VI Revitalization Plan (date
submitted or approved: )
[-'] Requirements no longer applicable: vacancy rates are less than 10 percent
[-'] Requirements no longer applicable: site now has less than 300 units
[-~ Other: (describe below)
11. Homeownership Pro~rams Administered by the PI-IA
[24 CFR Part 903.7 9 0c)]
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1. [--] Yes [Y(] No:
Does the PHA administer any homeownership programs administered
by the PHA under an approved section 5(h) homeownership program
(42 U.S.C. 1437c(h)), or an approved HOPE I program (42 U.S.C.
1437aaa) or has the PHA applied or plan to apply to administer any
homeownership programs under section 5(h), the HOPE I program, or
section 32 of the U.S. Housing Act of 1937 (42 U.S.C. 1437z-4). (If
'qNo", skip to component 1 lB; if"yes", complete one activity
description for each applicable program/plan, unless eligible to
complete a streamlined submission due to small PHA or high
performing PHA status. PHAs completing streamlined submissions
may skip to component 1 lB.)
2. Activity Description
[-'] Yes [--] No: Has the PHA provided all required activity description information
for this component in the optional Public Housing Asset
Management Table? (If "yes", skip to component 12. If "No",
complete the Activity Description table below.)
Public Housing Homeownership Activity Description
(Complete one for each development affected)
la. Development name:
lb. Development (project) number:
2. Federal Program authority:
[] I OPE I
['-] 5(h)
["-] Turnkey HI
['--] Section 32 of the USHA of 1937 (effective 10/1/99)
3. Application status: (select one)
[] Approved; included in the PHA's Homeownership Plan/Program
~] Submitted, pending approval
]--] Planned application
4. Date Homeownership Plan/Program approved, submitted, or planned for submission:
(DD/MM/YYYY)
5. Number of units affected:
6. Coverage of action: (select one)
[--] Part of the development
[-'] Total development
B. Section 8 Tenant Based Assistance
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1. [5~] Yes [--] No:
Does the PHA plan to administer a Section 8 Homeownership
program pursuant to Section 8(y) of the U.S.H.A. of 1937, as
implemented by 24 CFR part 982 ? (If"No", skip to component 12; if
"yes", describe each program using the table below (copy and
complete questions for each program identified), unless the PHA is
eligible to complete a streamlined submission due to high performer
status. High performing PHAs may skip to component 12.) Under
discussion at this time
2. Program Description:
a. Size of Program
[~ Yes [~ No:
Will the PHA limit the number of families participating in the section
8 homeownership option?
If the answer to the question above was yes, which statement best describes the
number of participants? (select one)
[~ 25 or fewer participants
[-'] 26 - 50 participants
[-] 51 to 100 participants
[--] more than 100 participants
b. PI-IA-established eligibility criteria
['-] Yes [J~] No: Will the PHA's program have eligibility criteria for participation in its
Section 8 Homeownership Option program in addition to HUD criteria?
If yes, list criteria below: Under discussion at this time.
12. PHA Community Service and Self-sufficiency Programs
[24 CFR Part 903.7 9,
A. PHA Coordination with the Welfare (TANF) Agency
Cooperative agreements:
Yes [~ No: Has the PHA entered into a cooperative agreement with the TANF Agency,
to share information and/or target supportive services (as contemplated
by section 12(d)(7) of the Housing Act of 1937)? HACOMB currently
has a working relationship with the Department of Children and
Families. We are currently in the process of executing an MOA
(Memorandum of Agreement).
If yes, what was the date that agreement was signed? DD/MM/YY
2. Other coordination efforts between the PHA and TANF agency (select all that apply)
[] Client referrals
[] Information sharing regarding mutual clients (for rent determinations and otherwise)
Coordinate the provision of specific social and self-sufficiency services and programs
to eligible families
42
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Jointly administer programs
Partner to administer a HUD Welfare-to-Work voucher program
Joint administration of other demonstration program
Other (describe)
HACOMB is currently providing office space and office equipment to the
Department of Children and Families.
B. Services and programs offered to residents and participants
(1) General
a. Self-Sufficiency Policies
Which, if any of the following discretionary policies will the PHA employ to enhance
the economic and social self-sufficiency of assisted families in the following areas?
(select all that apply)
Public housing rent determination policies
Public housing admissions policies
Section 8 admissions policies
Preference in admission to section 8 for certain public housing families
Preferences for families working or engaging in training or education
programs for non-housing programs operated or coordinated by the PHA
Preference/eligibility for public housing homeownership option participation
Preference/eligibility for section 8 homeownership option participation
Other policies (list below)
b. Economic and Social self-sufficiency programs
Yes ['-] No:
Does the PHA coordinate, promote or provide any programs to
enhance the economic and social self-sufficiency of residents?
(If"yes", complete the following table; if"no" skip to sub-
component 2, Family Self Sufficiency Programs. The position of
the table may be altered to facilitate its use. )
· Services and Programs
Program Name & Description Estimated Allocation Access ' Eligibility
(including location, if appropriate) Size Method (development office / (public housing or
(waiting PHA main office / other section 8
list/random provider name) participants or
selection/specifiC both)
·' criteria/other)
Family Self Sufficiency 28 volunteer Main Office Section 8
HANDS Program 50 volunteer Main Office Section 8
Social Service Coordinator 200 volunteer Main Office Public Housing
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~2) Family Self Sufficiency program/s
a. Participation Description
Family Self SUfficiencY (FSS) Participation
Program Required Number of ParticiPants Actual Number of Participants
(start of FY 2000 Estimate) (As of: DD/MM/Y¥)
Public Housing Not applicable due to Elderly
Designation
Section 8 66
28 (03/01/03)
b. [~ Yes [] No:
If the PHA is not maintaining the minimum program size required by
HUD, does the most recent FSS Action Plan address the steps the
PHA plans to take to achieve at least the minimum program size?
If no, list steps the PHA will take below:
C. Welfare Benefit Reductions
1. The PHA is complying with the statutory requirements of section 12(d) of the U.S.
Housing Act of 1937 (relating to the treatment of income changes resulting from welfare
program requirements) by: (select all that apply)
Adopting appropriate changes to the PHA's public housing rent determination
policies and train staffto carry out those policies
Informing residents of new policy on admission and reexamination
Actively notifying residents of new policy at times in addition to admission and
reexamination.
Establishing or pursuing a cooperative agreement with all appropriate TANF
agencies regarding the exchange of information and coordination of services
Establishing a protocol for exchange of information with all appropriate TANF
agencies
[--'] Other: (list below)
13. PHA Safety and Crime Prevention Measures
A. Need for measures to ensure the safety of public housing residents
1. Describe the need for measures to ensure the safety of public housing residents (select all
that apply)
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High incidence of violent and/or drag-related crime in some or all of the PHA's
developments
High incidence of violent and/or drug-related crime in the areas surrounding or
adjacent to the PHA's developments
Residents fearful for their safety and/or the safety of their children
Observed lower-level crime, vandalism and/or graffiti
People on waiting list unwilling to move into one or more developments due to
perceived and/or actual levels of violent and/or drug-related crime
Other (describe below)
What information or data did the PHA used to determine the need for PHA actions to
improve safety of residents (select all that apply).
Safety and security survey of residents
Analysis of crime statistics over time for crimes committed "in and around" public
housing authority
Analysis of cost trends over time for repair of vandalism and removal of graffiti
Resident reports
PHA employee reports
Police reports
Demonstrable, quantifiable success with previous or ongoing anticrime/anti drug
programs
Other (describe below)
3. Which developments are most affected? (list below)
Rebecca Tower South
B. Crime and Drug Prevention activities the PHA has undertaken or plans to
undertake in the next PHA fiscal year
1. List the crime prevention activities the PHA has undertaken or plans to undertake: (select
all that apply)
[~ Contracting with outside and/or resident organizations for the provision of crime-
and/or drug-prevention activities
Crime Prevention Through Environmental Design
Activities targeted to at-risk youth, adults, or seniors
Volunteer Resident Patrol/Block Watchers Program
Other (describe below)
1. Which developments are most affected? (list below)
C. Coordination between PHA and the police
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1. Describe the coordination between the PHA and the appropriate police precincts for
carrying out crime prevention measures and activities: (select all that apply)
Police involvement in development, implementation, and/or ongoing evaluation of
drug-elimination plan
Police provide crime data to housing authority staff for analysis and action
Police have established a physical presence on housing authority property (e.g.,
community policing office, officer in residence)
Police regularly testify in and otherwise support eviction cases
Police regularly meet with the PHA management and residents
Agreement between PHA and local law enforcement agency for provision of above-
baseline law enforcement services
Other activities (list below)
2. Which developments are most affected? (list below)
[24 CFR Part 903.7 9 (n)]
The following rules are established to govern the keeping of pets in and on properties owned
and operated by The Housing Authority of the City of Miami Beach (HACOMB).
Before pet's arrival, all pets must be registered with the HACOMB offices. Tenants must
receive written permission to keep any animal on or about the premises. This privilege may
be revoked at any time subject to HACOMB procedure, if the animal becomes destructive or
a nuisance to others, or if the tenant/owner fails to comply with the following:
(a) A maximum number of one common household pet is allowed per dwelling unit.
Household pet meaning; a domesticated animal, such as a dog, cat, bird, fish, or turtle,
that is traditionally kept in the home for pleasure rather than for commercial purposes. .4
common household pet does not include reptiles (except turtles). If the definition
conflicts with any applicable state or local law or regulation defining the pets that may
be owned or kept in dwelling accommodations, State, local law or regulation shall
prevail.
(b) Pets can not exceed a maximum of 25lbs.
(c) Tenant must pay a $50.00 refundable pet deposit prior to the arrival of the pet. (Deposit
does not apply in the event of special needs pets). This deposit will be used in the event
of needs for repairs and replacements to tenant's dwelling unit, and fumigation of tenants
dwelling unit. HACOMB will return any unused portion of deposit 4-6 weeks after tenant
moves or no longer keeps pet in unit.
(d) No pet may be kept in violation of humane or health laws.
(e) Pet is to be walked away from property to deposit waste. In the event that the animal
proceeds to waste on HACOMB property, it is the owner's responsibility to comply with
City of Miami Beach Ordinance No. 94-2906, § 1(4-6.14.1), 2-16-94 and properly
dispose of droppings.
(f) Tenant shall take adequate precautions to eliminate any pet odors within or around unit
and maintain unit in a sanitary condition at all times
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(g) Pet owner is required to comply with applicable state and local laws or regulations on
licensing and inoculation of pets, and must provide the building administration with a
copy at annual recertification time.
(h) Pets must be spayed. If such animals are not spayed and have offspring, tenant is in
violation of this rule.
(i) Pets must remain in tenant's unit unless they are on a leash and if pet is confined to a
cage it must remain so.
(j) Tenant shall not permit any disturbance by their pet, which would interfere with the quiet
enjoyment of other tenants; which includes loud barking, howling, biting, scratching,
chirping or other such activities.
(k) If pets are left unattended for twenty-four (24) hours or more, the Housing Authority may
enter to the unit to remove the pet and transfer it to the local SPCA. HACOMB accepts
no responsibility for the pet under such circumstances.
(1) Tenant must give a name and address of a local relative or friend who would care for the
animal in the event of an emergency.
(m) Tenant shall not alter their unit to create an enclosure for the animal
(n) Tenant is responsible for all damages caused by their pet
(o) Tenants who violate the above stated rules may be required to relinquish their pet within
30 days of notice and/or be subject to eviction.
15. Civil Rights Certifications
[24 CFR Part 903.7 9 (o)]
Civil rights certifications are included in the PHA Plan Certifications of Compliance with the
PHA Plans and Related Regulations.
16. Fiscal Audit
[24 CFR Part 903.7 9 (p)]
1. C~ Ves[~
2.1 Yes [-1
3.[5 Yes[--]
Yes I-']
Yes[]
No: Is the PHA required to have an audit conducted under section
5(h)(2) of the U.S. Housing Act of 1937 (42 U S.C. 1437c(h))?
(If no, skip to component 17.)
No: Was the most recent fiscal audit submitted to HUD?
No: Were there any findings as the result of that audit?
No: If there were any findings, do any remain unresolved?
If yes, how many unresolved findings remain? One
No: Have responses to any unresolved findings been submitted to HUD?
If not, when are they due (state below)?
17. PHA Asset Management
[24 CFR Part 903.7 9 (q)]
1.[J~ Yes[--]
No: Is the PHA engaging in any activities that will contribute to the long-term
asset management of its public housing stock, including how the
Agency will plan for long-term operating, capital investment,
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rehabilitation, modernization, disposition, and other needs that have
not been addressed elsewhere in this PHA Plan?
2. What types of asset management activities will the PHA undertake? (select all that apply)
[--] Not applicable
[--] Private management
[--] Development-based accounting
[~ Comprehensive stock assessment
[5~ Other: (list below)
Collaborations with other local Not-For-Profit and Profit organizations to
pursue additional affordable housing development and management activities
for the HACOMB.
Yes [5~ No: Has the PHA included descriptions of asset management activities in the
optional Public Housing Asset Management Table?
18. Other Information
[24 CFR Part 903.7 9 (r)]
A. Resident Advisory Board Recommendations
1. [5~ Yes [--] No: Did the PHA receive any comments on the PHA Plan from the Resident
Advisory Board/s?
2. If yes, the comments are: (if comments were received, the PHA MUST select one)
[5~ Attached at Attachment (File name) FL017c01
[-'] Provided below:
3. In what manner did the PHA address those comments? (select all that apply)
[5~ Considered comments, but determined that no changes to the PHA Plan were
necessary.
['-1 The PHA changed portions of the PHA Plan in response to comments
List changes below:
Other: (list below)
B. Description of Election process for Residents on the PHA Board
1. [-] Yes [5~ No:
Does the PHA meet the exemption criteria provided section 2(b)(2)
of the U.S. Housing Act of 19377 (If no, continue to question 2; if
yes, skip to sub-component C.)
2.1--] Yes [5~ No:
Was the resident who serves on the PHA Board elected by the
residents? (If yes, continue to question 3; if no, skip to sub-
component C.)
3. Description of Resident Election Process
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a. Nomination of candidates for place on the ballot: (select all that apply)
[--] Candidates were nominated by resident and assisted family organizations
~'] Candidates could be nominated by any adult recipient of PHA assistance
[--] Self-nomination: Candidates registered with the PHA and requested a place on ballot
[--] Other: (describe)
b. Eligible candidates: (select one)
[~ Any recipient of PHA assistance
[-'-] Any head of household receiving PHA assistance
[--] Any adult recipient of PHA assistance
[~] Any adult member of a resident or assisted family organization
[~] Other (list)
c. Eligible voters: (select all that apply)
[--] All adult recipients of PHA assistance (public housing and section 8 tenant-based
assistance)
[-] Representatives of all PHA resident and assisted family organizations
[-] Other (list)
C. Statement of Consistency with the Consolidated Plan
Consolidated Plan jurisdiction: City of Miami Beach
The PHA has taken the following steps to ensure consistency of this PHA Plan with the
Consolidated Plan for the jurisdiction: (select all that apply)
The PHA has based its statement of needs of families in the jurisdiction on the needs
expressed in the Consolidated Plan/s.
The PHA has participated in any consultation process organized and offered by the
Consolidated Plan agency in the development of the Consolidated Plan.
The PHA has consulted with the Consolidated Plan agency during the development
of this PHA Plan.
Activities to be undertaken by the PHA in the coming year are consistent with the
initiatives contained in the Consolidated Plan. (list below)
Other: (list below)
4. The Consolidated Plan of the jurisdiction supports the PHA Plan with the following
actions and commitments: (describe below)
HOME funding reservation to assist in the underwriting of related development
costs to support the HACOMB Single Parent Housing & Resource Center.
D. Other Information Required by HUD
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Attachments
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Amendment Number FL017a01 - PHA Management Organizational Chart
Please be advised that the above referenced amendment was created with Microsoft Visio
and was delivered to the local HUD office along with the certifications, and is not part of
our electronic submission to the HUD website.
Required Attachment FLO17b01
Advisory Board Meeting
April 7, 2003
Comments on the Housing Authority of Miami Beach 2003 FYE Annual and 5 Year Plan
Ms. Kathryn T. Haynes the Executive Director of the Housing Authority of Miami Beach gave a
suramary briefing of the 2003 FYE Annual and 2002-2006 Year Plan. The following are cotmnents given by
the advisory board and residents
Response to Administrative Changes
Concurred with changes.
Physical Improvements
Concurred with proposed improvements.
Improvements 2002-2006
Concurred with proposed improvements.
Other Issues & General Comments/Questions
Grace Perez- HACOMB should continue to support the development and existence of a Section 8 Resident
Council organization, and concern is the question of monies in order to participate and properly administer the
Section 8 Resident Council.
Rosalia Lopez: Agree with changes. Communication with new Executive Director, staff and administration has
greatly improved with residents and Resident Council.
Flora Gonte: Agree with changes, and Rebecca Towers North residents are very happy that they are dealing with
an agency that listen. Since new Executive Director communication with residents and resident councils has
greatly improved.
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Required Attachment FL017c01
Housing Authority of the City of Miami Beach
Definition of Substantial Deviation
Substantial deviations or significant amendments or modifications are defined as discretionary changes in the
plans or policies of the housing authority that fundamentally change the mission, goals, objectives, Or plans of
the agency and which require formal approval of the Board of Commissioners.
SHOULD THE 2003 ANNUAL PLAN REQUIRE SUCH CHANGE, A FORMAL AMENDMENT
WILL BE ADVERTISED AND APPROVED BY THE BOARD OF COMMISSIONERS AS REQUIRED.
Deviation that occurred within the 2003 Annual 5 Year Plan:
· Changes to Waiting List (see resolution attached)
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Required Attachment FL017d01
Advisory Board or Boards
: Membership of the Resident
List members of the Resident Advisory Board or Boards: (If the list would be unreasonably long, list
organizations represented or otherwise provide a description sufficient to identify how members are chosen.)
Rosalia Lopez, President, Rebecca South Resident Council (elected)
Address: 150 Alton Road, # 1006, Miami Beach, FL 33139
Flora Gonte, President, Rebecca Towers North Resident Council (elected)
Address: 200 Alton Road, #806, Miami Beach, FL 33139
Norma Silva, President, Blackstone Resident Council (elected)
Address: 800 Washington Avenue, #1001, Miami Beach, FL
Grace Perez, Section 8 Family Self-Sufficiency Program (elected)
Address: 259 Washington Avenue, #204, Miami Beach, FL
33139
33139
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Required Attachment FL017e01 : Resident Member on the PHA Governing Board
1.[] Yes[] No:
Does the PHA governing board include at least one member who is directly
assisted by the PHA this year? (if no, skip to #2)
A. Name of resident member(s) on the governing board: Barbara Fernandez
How was the resident board member selected: (select one)?
[-']Elected
~]Appointed
The term of appointment expires on October 11, 2005. Mayor will reappoint with another resident.
If the PHA governing board does not have at least one member who is directly assisted by the PHA,
why not?
[]
the PHA is located in a State that requires the members of a governing board to be
salaried and serve on a full time basis
the PHA has less than 300 public housing units, has provided reasonable notice to
the resident advisory board of the opportunity to serve on the governing board, and
has not been notified by any resident of their interest to participate in the Board.
Other (explain):
It. Date of next term expiration of a goveming board member: October 11, 2003.
C. Name and title of appointing official(s) for governing board (indicate appointing official for the next
position): City of Miami Beach Mayor David Dermer
The HACOMB supports amending state law to allow the election by the public housing residents and
Section 8 participants of one person directly assisted by the housing authority to the Board of
Commissioners as the Resident Commissioner.
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Required Attachment FL017f01
Statement of Progress in Meeting the 5-Year Plan
Mission and Goals
The last fiscal year HACOMB focused more on the resolution of various operational
concerns as identified by HUD and IPA audits. We have made significant progress
in resolving the identified deficiencies. We expect all audit finding to be closed by
the end of this fiscal year.
This year the HACOMB revised and updated its goals and objectives through
weekly staff meetings, and this year's plan includes numerous achievements,
improvements and goals such as improved communication with Agency staff and
participants, and resolved HUD findings. The HACOMB is committed to continue
improving its standards.
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Required Attachment FL017g01
THE HOUSING AUTHORITY OF THE CITY OF MIAMI BEACH
PET POLICY
The following rules are established to govern the keeping of pets in and on properties owned
and operated by The Housing Authority Of the City of Miami Beach (HACOMB).
Before pet's arrival, all pets must be registered with the HACOMB offices. Tenants must
receive written permission to keep any animal on or about the premises. This privilege may
be revoked at any time subject to HACOMB procedure, if the animal becomes destructive or
a nuisance to others, or if the tenant/owner fails to comply with the following:
(a) A maximum number of one common household pet is allowed per dwelling unit.
Household pet meaning; a domesticated animal, such as a dog, cat, bird, fish, or turtle,
that is traditionally kept in the home for pleasure rather than for commercial purposes. A
common household pet does not include reptiles (except turtles). If the definition
conflicts with any applicable state or local law or regulation defining the pets that may
be owned or kept in dwelling accommodations, State, local law or regulation shall
prevail.
(b) Pets can not exceed a maximum of 251bs.
(c) Tenant must pay a $50.00 refundable pet deposit prior to the arrival of the pet. (Deposit
does not apply in the event of special needs pets). This deposit will be used in the event
of needs for repairs and replacements to tenant's dwelling unit, and fumigation of tenants
dwelling unit. HACOMB will return any unused portion of deposit 4-6 weeks after tenant
moves or no longer keeps pet in unit.
(d) No pet may be kept in violation of humane or health laws.
(e) Pet is to be walked away from property to deposit waste. In the event that the animal
proceeds to waste on HACOMB property, it is the owner's responsibility to comply with
City of Miami Beach Ordinance No. 94-2906, § 1(4-6.14.1), 2-16-94 and properly
dispose of droppings.
(f) Tenant shall take adequate precautions to eliminate any pet odors within or around unit
and maintain unit in a sanitary condition at all times
(g) Pet owner is required to comply with applicable state and local laws or regulations on
licensing and inoculation of pets, and must provide the building administration with a
copy at annual recertification time.
(h) Pets must be spayed. If such animals are not spayed and have offspring, tenant is in
violation of this rule.
(i) Pets must remain in tenant's unit unless they are on a leash and if pet is confined to a
cage it must remain so.
(j) Tenant shall not permit any disturbance by their pet, which would interfere with the quiet
enjoyment of other tenants; which includes loud barking, howling, biting, scratching,
chirping or other such activities.
(k) If pets are left unattended for twenty-four (24) hours or more, the Housing Authority may
enter to the unit to remove the pet and transfer it to the local SPCA. HACOMB accepts
no responsibility for the pet under such circumstances.
(1) Tenant must give a name and address of a local relative or friend who would care for the
animal in the event of an emergency.
(m) Tenant shall not alter their unit to create an enclosure for the animal
(n) Tenant is responsible for all damages caused by their pet
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(o) Tenants who violate the above stated roles may be required to relinquish their pet within
30 days of notice and/or be subject to eviction.
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RESOLUTION NO. 2003-25230
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING
AND AUTHORIZING THE CITY MANAGER TO ISSUE A
CERTIFICATION OF CONSISTENCY WITH THE CITY'S
CONSOLIDATED PLAN TO THE HOUSING AUTHORITY OF
THE CITY OF MIAMI BEACH (HACOMB) FOR THEIR FIVE
YEAR PLAN FOR FISCAL YEARS 2002-2006 AND THEIR
ANNUAL PLAN FOR FISCAL YEAR 2003, TO BE
SUBMITTED BY HACOMB TO THE U.S. DEPARTMENT OF
HOUSING AND URBAN DEVELOPMENT (U.S. HUD).
WHEREAS, on July 1, 1998, the Mayor and City Commission approved the City's
Consolidated Plan; and
WHEREAS, the Housing Authority of the City of Miami Beach (HACOMB) is
proposing to submit an Annual Plan and a Five Year Plan to the U.S. Department of
Housing and Urban Development (U.S. HUD) as part of the documentation for continued
funding for the operation of and subsidies for rental housing programs administered by
HACOMB; and
WHEREAS, U.S. HUD requires that local housing authorities obtain and submit a
Certification of Consistency with the Consolidated Plan from the entitlement jurisdiction
where the proposed activity is located; and
WHEREAS, HACOMB has submitted to the City its Five Year Plan for Fiscal Years
2002-2006, and its Annual Plan for Fiscal Year 2003; and
WHEREAS, HACOMB has requested that the City issue the required Certification of
Consistency with the Consolidated Plan; and
WHEREAS, in accordance with the City's adopted Consolidated Plan, each request
for a Certification of Consistency with the Consolidated Plan requires City Commission
review and approval; and
WHEREAS, HACOMB's Five Year Plan for Fiscal Years 2002-2006 includes a
mission statement and delineates main goals to be implemented by HACOMB, and the
mission stated by the plan is "to provide those in need with quality affordable housing in
economically mixed setting while promoting resident self-sufficiency and fostering strong
neighborhoods."
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission authorize the City Manager to issue a Certification of Consistency with the
City's Consolidated Plan to the Housing Authority of the City of Miami Beach (HACOMB)
for its Five Year Plan for Fiscal Years 2002-2006 and its Annual Plan for Fiscal Year 2003,
to be submitted by the HACOMB to the U.S. Department of Housing and Urban
Development (U.S. HUD).
PASSED AND ADOPTED this !lth day of June
,2003.
ATTEST:
CITY CLERK
T:~AGENDA~2003\may2103~consenttHousing Authority 5 Year Plan 2003_Resolution,doc
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
' I~ity/~ne¥ ~ Date
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
Condensed Title:
A resolution authorizing the City Manager to issue a Certificate of Consistency with the City's Consolidated
Plan to the Housing Authority of the City of Miami Beach (HACOMB) for their Five Year Plan for Fiscal
Years 2002-2006 and Annual Plan for Fiscal Year 2003 to be submitted to the U.S. Department of Housing
and Urban Development.
Issue:
IShall the City authorize the City Manager to issue a Certificate of Consistency with the Consolidated Plan to
HACOMB for their Five Year Plan for Fiscal Years 2002-2006 and Annual Plan for Fiscal Year 2003!
Item Summary/Recommendation:
HACOMB requested a Certification of Consistency with the Consolidated Plan as part of their Five Year
Plan for Fiscal Years 2002-2006 and their Annual Plan for Fiscal Year 2003. HACOMB is required by the
Public Housing Reform Act of 1998, to submit a Five Year Plan and Annual Plan and obtain a Certification
of Consistency with the Consolidated Plan from the entitlement jurisdiction where they operate. In
accordance with the Consolidated Plan adopted by the City, each request for a Certification of Consistency
with the Consolidated Plan requires City Commission review and approval.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account Approved
Funds: 1 N/A
2
N/A 3
4
Finance Dept. Total
City Clerk's Office Legislative Tracking:
Vivian P. Guzm~n
City Manager
Sign-Offs:
epartment Director
A~~,~Manager
AGENDA ITEM ~ 7~'
DATE ~' -//-~,,~
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.miamibeachfl,gov
COMMISSION MEMORANDUM
To:
Mayor David Dermer and
Members of the City Commission
Date: June 11, 2003
From:
Subject:
Jorge M. Gonzalez ~.
City Manager
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
CITY MANAGER TO ISSUE A CERTIFICATION OF CONSISTENCY WITH
THE CITY'S CONSOLIDATED PLAN TO THE HOUSING AUTHORITY OF
THE CITY OF MIAMI BEACH (HACOMB) FOR THEIR FIVE YEAR PLAN
FOR FISCAL YEARS 2002-2006 AND THEIR ANNUAL PLAN FOR FISCAL
YEAR 2003, TO BE SUBMITTED BY HACOMB TO THE U.S.
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (U.S. HUD).
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
On April 21,2003, the Housing Authority of the City of Miami Beach (HACOMB) requested
a Certification of Consistency with the Consolidated Plan as part of their Five Year Plan for
Fiscal Years 2002-2006 and their Annual Plan for Fiscal Year 2003. HACOMB submits
documents to U.S. HUD annually to enable them to continue receiving federal funding for
their housing programs. HACOMB is required by the Public Housing Reform Act of 1998,
to submit a Five Year Plan and Annual Plan.
As part of the Five Year Plan and the Annual Plan, U.S. HUD requires that housing
authorities obtain and submit a Certification of Consistency with the Consolidated Plan
from the entitlement jurisdiction where they operate. In accordance with the Consolidated
Plan adopted by the City, each request for a Certification of Consistency with the
Consolidated Plan requires City Commission review and approval.
The Housing Authority's Five Year Plan for Fiscal Years 2002-2006 includes a mission
statement and delineates main goals to be implemented by HACOMB. The mission stated
by the plan is "... to provide those in need with quality affordable housing in economically
mixed setting while promoting resident self-sufficiency and fostering strong
neighborhoods." The Plan enumerates five goals for HACOMB:
Become a high performing housing authority by June 30, 2004, in accordance with
U.S. HUD designation and scoring systems including the Public Housing
Assessment System (PHAS) and the Section Eight Management Assessment
Program (SEMAP);
· Create or partner in the creation of 200 new affordable rental and/or
homeownership units by June 30, 2006;
· Enhance the quality of life and self-sufficiency of their clients;
· Promote maximum diversity within the HACOMB staff to reflect the composition of
the community; and
· Improve communications with the surrounding community and various public and
private groups interested in the activities of HACOMB.
The Housing Authority's Plan does not include a plan for an assisted living facility. A copy
of the Housing Authority's Five Year Plan for Fiscal Years 2002-2006 and Annual Plan for
Fiscal Year 2003 is attached.
The City's Consolidated Plan identifies long term objectives in Chapter 4, "Five Year
Strategy." Under the Housing Strategy, page 50, the Consolidated Plan specifies that the
City and HACOMB will collaborate to continue to prevent homelessness and promote
independent living. Also, the Consolidated Plan delineates actions to be taken in Chapter
Five, "One Year Action Plan." Under General, page 73, the Consolidated Plan indicates
that the City will work with not-for-profit housing providers to expand the supply of
affordable housing.
The Ad ministration recommends adoption of the attached Resolution of the Mayor and City
Commission of the City of Miami Beach, Florida, approving and authorizing the City
Manager to issue a Certification of Consistency with the City's Consolidated Plan to the
Housing Authority of the City of Miami Beach (HACOMB) for their Five Year Plan for Fiscal
Years~002-2006 and their Annual Plan for Fiscal Year 2003 to be submitted by HACOMB
to U.EiL. HUD.
~CCM/N~IJRIMDCISSL