2018-30609 Resolution RESOLUTION NO. 2018-30609
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE FOURTH
AMENDMENT TO THE GENERAL FUND, ENTERPRISE FUND,
INTERNAL SERVICE FUND, AND SPECIAL REVENUE FUND
BUDGETS FOR FISCAL YEAR(FY)2017/18.
WHEREAS, the budgets for the General Fund, Enterprise Funds, Internal Services Funds,
and Special Revenue Funds for Fiscal Year 2017118 were approved on September 25, 2017, with
the adoption of Resolution No. 2017-30023; and
WHEREAS, the First Amendment to the General Fund, Enterprise Funds, Internal Services
Funds, and Special Revenue Funds budgets for FY 2017/18 was approved on November 13, 2017,
with the adoption of Resolution No. 2017-30088; and
WHEREAS, the Second Amendment to the General Fund, Enterprise Funds, Internal
Services Funds, and Special Revenue Funds budgets for FY 2017/18 was approved on April 11,
2018, with the adoption of Resolution No. 2018-30278; and
WHEREAS, the Third Amendment to the General Fund, Enterprise Funds, Internal Services
Funds, and Special Revenue Funds budgets for FY 2017/18 was approved on July 2, 2018, with the
adoption of Resolution No. 2018-30374; and
WHEREAS, Section 166.241(4), .Florida Statutes, mandates that the City has 60 days
following the end of the fiscal year to amend a budget for that year and Section 166.241(4)(c),
Florida Statutes, requires that a municipality's budget amendment must be adopted in the same
manner as its original budget; and
WHEREAS, the preliminary year-end analysis for FY 2017/18 reveals that the General
Fund has an operating surplus of$12,757,000 based on the City's operations; and
WHEREAS, the Administration recommends that the preliminary General Fund
operating surplus for FY 2017/18 be allocated as set forth in this Resolution; and
WHEREAS, $1,383,000 should be set aside from the preliminary FY 2017/18 General
Fund surplus for encumbrances from FY 2017/18 for goods and/or services which had been
procured, but not received and expended at year end, and the Administration is proposing that
this amount be carried forward to the respective FY 2018/19 operating budgets; and
WHEREAS, there are also approximately $2,786,000 in projects in the General Fund
that were budgeted in FY 2017/18 that have not yet been expended or encumbered that the
Administration is proposing be carried forward and spent in the respective FY 2018/19 operating
budgets; and
WHEREAS, prior year appropriations fully fund the prior year encumbrances and
projects; and
WHEREAS, $1,073,000 should be set aside to fund "one-time" expenditures adopted in
the FY 2018/19 General Fund budget as allowable pursuant to Resolution 2006-26341; and
WHEREAS, the City's financial policies provide that, in addition to funding the increase
in the required General Fund Contingency Reserve (11% Emergency Reserve), the City have a
goal to maintain an additional General Fund Reserve for Contingencies equal to 6% of the
General Fund budget; and
WHEREAS, $5,122,000 should be set aside to achieve the City's goal of maintaining an
additional General Fund Reserve for Contingencies equal to 6% of the General Fund budget;
and
WHEREAS, $935,000 should be carried forward to the FY 2018/19 operating budget to
fund additional "one-time" expenditures from FY 2017/18 General Fund year-end surplus; and
WHEREAS, the City's financial policies further provide that, on an annual basis, when
there exists an excess of General Fund revenues over expenses, and after funding the increase
in the General Fund Contingency Reserves (11% Emergency Reserve and 6% Contingency
Reserve), funding be transferred to the Capital Reserve Fund; and
WHEREAS, the Administration recommends that the aforestated policy, as adopted by
Resolution 2002-24764, be waived and that excess funds of $1,458,000 be carried forward to
the FY 2018/19 operating budget, of which half ($729,000) be set-aside in contingency for
funding of temporary storm water pumps and the other half ($729,000) be transferred to the
Pay-As-You-Go Capital Fund, as approved by the City Commission at the November 14, 2018
City Commission meeting; and
WHEREAS, the preliminary year-end analysis for FY 2017/18 reveals that the Resort
Tax Fund has an operating surplus of $3,960,000 based on the City's customary operations;
and
WHEREAS, the Administration recommends that the preliminary operating Resort Tax
surplus for FY 2017/18 be allocated as set forth in this Resolution; and
WHEREAS, $284,000 should be set aside from the preliminary FY 2017/18 Resort Tax
Fund surplus for encumbrances from FY 2017/18 for goods and/or services which had been
procured, but not received and expended at year end, that the Administration is proposing be
carried forward to the FY 2018/19 operating budget; and
WHEREAS, there were also approximately $166,000 in projects in the Resort Tax Fund
that were budgeted in FY 2017/18 that had not yet been expended or encumbered that the
Administration is proposing be carried forward and spent in the respective FY 2018/19 operating
budgets; and
WHEREAS, prior year appropriations fully fund the prior year encumbrances and
projects; and
WHEREAS, $651,000 should be set aside to fund "one-time" expenditures adopted in
the FY 2018/19 Resort Tax Fund budget as allowable pursuant to Resolution 2006-26341; and
WHEREAS, the City's financial policies provide that, in addition to funding a two-month
Resort Tax Reserve, the City have a goal of maintaining an additional Resort Tax Fund Reserve
for Contingencies equal to one-month of the Resort Tax Fund budget; and
WHEREAS, $2,433,000 should be set aside to achieve the City's goal of maintaining an
additional Resort Tax Fund Reserve for Contingencies equal to one-month of the Resort Tax
Fund budget; and
WHEREAS, there are a total of$2,281,000 in Enterprise Fund encumbrances, $157,000
in Internal Service Fund encumbrances, and $1,505,000 in Special Revenue Fund
encumbrances from FY 2017/18 for goods or services which were procured in FY 2017/18, but
not yet received and expended, which the Administration recommends be carried over to the
respective FY 2018/19 operating budgets; and
WHEREAS, there are also a total of approximately $2,203,000 in projects in Enterprise
Funds, $1,487,000 in projects in Internal Service Funds, and $1,558,000 in projects in Special
Revenue Funds that were budgeted in FY 2017/18 that have not yet been expended or
encumbered, which the Administration recommends be carried forward and spent in the
respective FY 2018/19 operating budgets; and
WHEREAS, the Administration recommends that $110,000 be carried forward to the FY
2018/19 Storm Water Fund operating budget to fund an additional "one-time" expenditure from
FY 2017/18 Storm Water Fund year-end surplus; and
WHEREAS, this budget amendment also appropriates $2,346,000 in the Internal
Services Funds, $1,787,000 in the Special Revenue Funds, and $1,879,000 in the Debt Service
Funds.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that following a duly noticed public
hearing on November 14, 2018, the City Commission hereby adopts, as amended and
approved by the City Commission at the November 14, 2018 City Commission meeting, the
Fourth Amendment to the Fiscal Year 2017/18 General Fund, Enterprise Funds, Internal
Service Funds, and Special Revenue Funds budgets as set forth in this Resolution and in the
attached Exhibit "A," and hereby waives the City's policy, as adopted by Resolution 2002-
24764, of transferring at least 50% of year-end surplus funds to the Capital Reserve Fund and
authorizes the allocation of excess funds to the operating budget as set forth herein.
PASSED and ADOPTED this 14'" day of November, 2018.
ATTEST:
Dan Gelber, Mayor
Raf el E. ranado, Cit f CIBrk
APPROVED AS TO
FORM & LANGUAGE
& FOA EXECUTION
tz -6 -
City Attorney.1 Dote
Exhibit "A"
FY 2017/18 4th Budget FY 2017/18
GENERAL FUND Amended Budget Amendment Revised Budget
REVENUES
Operating Revenues
Ad Valorem Taxes 174,642,000 174,642,000
Ad Valorem-Capital Renewal&Repl. 721,000 721,000
Ad Valorem Taxes-Normandy Shores 181,00 181,00
Other Taxes 22,856000 22,856,000
Licenses and Permits 31,417,000 31417,000
Intergovernmental 11,255,00 11,255,0W
Charges for Services 12,246000 12,246,000
Fines&Forfeits 1,351,000 1,351,000
Interest Earnings 692,000 692,0W
Rents and Leases 5,947,000 5,947,000
Miscellaneous 13,635,000 13,635,000
Resort Tax Contribution 34,950,000 34,950,000
Other Non-Operating Revenue 22,513,000 22,513,000
Fund Balance/Retained Earnings 3,542,000 3,542,000
Total General Fund 335,948,000 $ - 335,948,000
FY 2017/18 4th Budget FY 2017/18
Amended Budget Amendment Revised Budget
APPROPRIATIONS
Department
Mayor and Commission 2,310,0M 2,310,0W
City Manager 3,969,000 3,969500
Communications 2.136000 2,136,000
Budget&Performance Improvement 1,765,000 1,765,000
Internal Audit 1,037,000 1.037,000
Org Dev&Performance Initiative 888,000 888,000
Finance 6,073,000 6,073,000
Procurement 2,486,000 2,486,000
Human Resources/Labor Relations 2,807,000 2807,0.00
City Clerk 1,760,0W 1,760,000
City Attorney 5,859,00 5,859,00
Housing&Comm.Development 4,424,000 4424,000
Building 15,761,000 15,761,0W
Environment&Sustainability 1,265,00 1,265000
Code Compliance 6,015,0W 6,015,000
Planning 4,693,000 4,693,000
Tourism,Culture,and Econ.Development 4532000 4532,000
Parks&Recreation 36,496,000 36,496,000
Public Works 15773,000 15,773,000
Capital Improvement Projects 5,090,000 5,090,000
Police 109,082,000 109,002,000
Fire 83414,000 83,414,000
Emergency Management 3,181,000 3,181,00
Citywide Accounts-Other 10,484,000 10,484,000
Citywide Accounts-Operating Contingency 1,250,000 1250,00
Citywide Accounts-Normandy Shores 277,000 277,000
Subtotal General Fund 332,827,000 $ - 332,827,000
TRANSFERS
Capital Renewal&Replacement 721000 721,00
Capital Reserve 0 0
Capital I nvestement Upkeep Account 0 0
Info&Comm Technology Fund 0 0
Pay-As-You-Go Capital Fund 2,400,000 2,400,00
Subtotal General Fund Transfers 3,121,000 $ - 3,121,000
Total General Fund 335,948,000 $ - 335,948,000
Exhibit "A"
FY2017/18 4th Budget FY2017/18
ENTERPRISE FUNDS Amended Budget Amendment Revised Budget
REVENUE/APPROPRIATIONS
Convention Center $ 13,846,000 13,846,000
Parking $ 59,285,000 59,285,000
Sanitation 5 22,724,000 22,724,000
Sewer Operations $ 50,105,000 50,105,000
Storm Water Operations $ 28,785,000 28,785,1300
Water Operations $ 39,198,000 39,198,000
Total Enterprise Funds $ 213,943,000 $ - 213,943,000
FY2017/18 4th Budget FY 2017/18
INTERNAL SERVICE FUNDS Amended Budget Amendment Revised Budget
REVENUE/APPROPRIATIONS
Central Services 1,074,000 1,074,000
Fleet Management 8,817,000 467,000 9,284,000
Information Technology 16,772,000 16.772,000
Property Management 9,050,000 9,050,000
Risk Management 19,270,000 19,270,000
Medical and Dental Insurance 31,962,00 1,879,000 33,841,000
Total Internal Service Funds 86,945,000 $ 2,346,000 89,291,000
SPECIAL REVENUE FUNDS FY 2017/18 4th Budget FY 2017/18
Amended Budget Amendment Revised Budget
REVENUE/APPROPRIATIONS
Resort Tax 84,006,000 1,505,000 85,511,000
Transportation 13,703,000 13,703,000
People's Transportation Plan Fund 3,701,0 3,701,000
7th Street Garage 2,590,000 2,590,000
5th&Alton Garage 635,000 635,000
Tourism and Hospitality Scholarship Prgm 184,000 184,000
Information and Communication Tech Fund 787,000 787,000
Education Compact 385,000 385,000
Sustaina bitty Fund 346,000 346,000
Residential Housing 694,000 694,000
Red Light Camera Fund 1,333,000 1,333,1300
E-911 Fund 185,000 282,000 467,000
Cultural Arts Council 1,857,000 1,857,000
Normandy Shores 289,000 289,000
Tree Preservation 184000 184,000
Commemorative Tree Trust Fund 10,000 10,000
Police Confiscation-Federal 155,000 155,000
Police Confiscation-State 217,000 217,000
Police Special Revenue-Unclaimed Property 75,000 75,030
Police Special Revenue-Crash Report Sales 25,0.0" 25,030
Police Training 22,000 22,000
Waste Haulers Add Sery&Public Benefit 130,000 130,000
Miami City Ballet 0 0
Adopt-A-Bench Program 60,000 60,000
Total Special Revenue Funds 111,573,000 $ 1,787,000 113,360,000
DEBT SERVICE FUNDS FY2017/18 4th Budget EY2017/18
Amended Budget Amendment Revised Budget
REVENUE/APPROPRIATIONS
G.O.Debt Service Fund $ 5,911,000 1,879,000 $ 7,790,000
Total Debt Service Funds $ 5,911,000 $ 1,879000 $ 7,790,000
Resolutions - R7 E
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: November 14, 2018
2:25 p.m. Public Hearing
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING THE FOURTH AMENDMENT TO THE
GENERAL FUND, ENTERPRISE FUND, INTERNAL SERVICE FUND, AND
SPECIAL REVENUE FUND BUDGETS FOR FISCAL YEAR (FY) 2017/18.
RECOMMENDATION
See attached Memorandum.
Legislative Tracking
Budget and Performance Improvement
ATTACHMENTS:
Description
❑ Memo-4th FY18 Operating Budget Amendment
Page 1227 of 1981
City of Miami Beach, 1700 Convention Center Drive, Miami Bench, Florida 33139,www.mlamibeochllyov
COMMISSION MEMORANDUM
TO: Mayor Dan Gelber and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: November 14, 2018
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, ADOPTING THE FOURTH AMENDMENT TO THE GENERAL
FUND, ENTERPRISE FUND, INTERNAL SERVICE FUND, AND SPECIAL REVENUE
FUND BUDGETS FOR FISCAL YEAR (FY) 2017/18.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME SUPPORTED
Ensure expenditure trends are sustainable over the long term.
ANALYSIS
The budgets for the General Fund, Enterprise Funds, Internal Services Funds, and Special
Revenue Funds for Fiscal Year 2017/18 were approved on September 25, 2017,with the adoption
of Resolution No. 2017-30023.
The First Amendment to the General Fund, Enterprise Funds, Internal Services Funds,and Special
Revenue Funds budgets for FY 2017/18 was approved on November 13,2017,with the adoption of
Resolution No. 2017-30088.
The Second Amendment to the General Fund, Enterprise Funds, Internal Services Funds, and
Special Revenue Funds budgets for FY 2017/18 was approved on April 11,2018,with the adoption
of Resolution No. 2018-30278.
The Third Amendment to the General Fund, Enterprise Funds, Internal Services Funds,and Special
Revenue Funds budgets for FY 2017/18 was approved on July 2, 2018, with the adoption of
Resolution No. 2018-30374.
Section 166.241(4), Florida Statutes, requires that the City has 60 days following the end of the
fiscal year to amend a budget for that year. Proposed budget amendments represent the budget
amendment required by State law for funds, departments, or accounts that exceed their
appropriated authority. Furthermore, Section 166.241(4)(c), Florida Statutes, requires that a
municipality's budget amendment must be adopted in the same manner as its original budget.
Based on a detailed analysis comparing preliminary year-end actual expenditures to budget, all
expenditures are within the FY 2017/18 amended budgets per their appropriated authority, except
those listed below, which require a budget amendment per Florida Statutes and further detailed
below.
Page 1228 of 1981
Fourth Amendment to the General Fund, Enterprise Funds. internal Services Funds.and Special Revenue Funds Budgets for FY
2017/18.
Page 2
Internal Services Funds: Fleet Management, and Medical and Dental
Special Revenue Funds: Resort Tax, and E911
Debt Service Funds: G.O. Debt Service
It should be noted that actual year-to-date expenditures are preliminary in nature due to the fact that
reporting of the City's financials is not finalized until completion of the annual audit conducted by
outside external auditors. Historically, this occurs in April with completion of the City's
Comprehensive Annual Financial Report(CAFR)For the Year Ended September 30,2018,which is
usually made available in May,and the External Auditor's Report,which is generally made available
in July.As a result,this analysis has considered all known year-end adjustments to date, as well as
other pending adjustments where appropriate.
GENERAL FUND ANALYSIS
The preliminary year-end analysis for FY 2017/18 shows that the General Fund has a preliminary
operating budget surplus of $12.8 million, or 4.0% over the amended General Fund operating
budget.
FY2017/18 Budget
Amended
Preliminary
General Fund Budget through FY2017/18 Difference
September 30, Year-End
2018
Revenues $ 335,948,000 $ 339,009,000 $ 3,061,000
Expenditures $ 335,948,000 $ 326,252,000 $ (9,696,000)
Estimated Surplus/(Deficit) $ - $ 12,757,000 $ 12,757,000
It is important to note that included in this surplus is a one-time loan repayment from the Water and
Sewer Fund to the General Fund of$3.6 million. The General Fund originally loaned these funds to
the Water and Sewer Fund to cover the reserve requirements as detailed in Resolution No. 2006-
26175.As a result of the 2006 Water and Sewer bonds being paid off by the 2017 Water and Sewer
bonds, these funds were released and returned to the General Fund.
In addition,the FY 2017/18 General Fund revenues also include a one-time reclassification of$1.9
million from the City's General Obligation (G.O.) Debt Service Fund, which resulted from an
analysis conducted on Ad Valorem tax allocation based on levied millage rates for debt service.
Of the$12.8 million surplus,the administration is recommending that$1.4 million be carried forward
into FY 2018/19 to fund goods and/or services that were procured, but not received in FY 2017/18
due to timing issues between fiscal years.
Similarly, it is recommended that $2.8 million be carried forward into FY 2018/19 for projects that
were originally budgeted in FY 2017/18, but not completed.
After accounting for the proposed carryforward encumbrances and appropriations from FY 2017/18
to FY 2018/19, the Administration recommends that the net surplus of$8.6 million be utilized as
follows: (1)$1.1 million to fund "one-time'expenditures adopted in the FY 2018/19 General Fund
budget, as allowable pursuant to Resolution No. 2006-26341; (2)set-aside$5.1 million to achieve
the City's goal of maintaining an additional 6% contingency reserve in the General Fund; (3)
transfer$935,000 to FY 2018/19 for additional one-time items as outlined below; and (4)transfer
$1.5 million to the Capital Pay As You Go Fund to allow for funding of any unforeseen capital
projects during FY 2018/19.
Page 1229 of 1981
Fourth Amendment to the General Fund, Enterprise Funds,Internal Services Funds-and Special Revenue Funds cudgels for FY
2017/18.
Page 3
Recommended One-Time Expenditures -$935,000
• Business Case Analysis for Storm Water Resilience Program: $395,000($285,000 funded
from General Fund and $110,000 funded from Storm Water Fund's FY 2017/18 year-end
surplus)
• Historic District Resiliency and Adaptation Guidelines $625,000 ($250,000 funded from
General Fund and $375,000 funded from Planning Technology Fund)
• Communications Budget for City's Resiliency Program: $250,000
• Citywide Performance Management Software: $150,000
FY 2017118
Estimated General Fund Year-End Surplus: $ 12,757,000
Carryforward of FY18 Encumbrances (1,383,000)
Carryforward of FY18 Appropriations (2,786,000)
Sub-Total $ 8,588,000
Use of Fund Balance for One-Time Items Budgeted in FY19 (1,073,000)
Transfer to Reserve to Fund Additional 6%Target (5,122,000)
Additional One-Time Use of Year End Surplus (935,000)
Transfer to Capital PAYGO Fund (1,458,000)
Total $ -
The City's financial policies require that at least half of the annual year-end surplus must be
allocated to the City's Capital Reserve Fund after funding the General Fund Contingency Reserves.
The Administration recommends waiving this policy for FY 2017/18,to instead allow for the transfer
of$1,458,000 to the Pay-As-You-Go Capital Fund
ENTERPRISE, INTERNAL SERVICE, AND SPECIAL REVENUE ANALYSIS
The City accounts for proprietary operations in its Enterprise Funds. The Convention Center,
Parking, Sanitation, Sewer, Storm Water, and Water Funds comprise this category of funds.
Expenditures in these funds are budgeted to be fully offset by charges for services provided.
The City accounts for goods and services provided by one department to other departments
citywide on a cost reimbursement basis as Internal Service Funds. Central Services, Fleet
Management, Information Technology, Property Management, Medical and Dental, and Risk
Management comprise this category of Proprietary Funds.
Special Revenue Funds consist of revenues and expenditures which are legally restricted or
committed for specific purposes other than debt service and/or capital projects. These include
Resort Tax, as well as the following: 7'h Street Garage Operations, 5'h&Alton Garage Operations,
the Tourism and Hospitality Scholarship Program, Tree Preservation and Commemorative Tree
Trust Fund, Waste Hauler and Sustainability Contributions, Education Compact Fund, Red Light
Camera Program, Emergency 911 Fund, Information and Communications Technology Fund,
People's Transportation Plan (PTP) Fund, Miami Beach Cultural Arts Council, Police Unclaimed
Property and Crash Report Sales Funds, Police Confiscation Trust Funds (Federal and State),
Police Training and School Resources Fund, and Adopt-a-Bench Program.
The preliminary year-end analysis for FY 2017/18 shows that there are $2281,000 of
encumbrances in the Enterprise Funds, $157,000 in Internal Service Funds encumbrances, and
$1,505,000 in Special Revenue Funds encumbrances for goods and/or services that were procured
in FY 2017/18, but not received, which are proposed to be carried forward into the respective FY
Page 1230 of 1981
Fourth Amendment to the General Fund.Enterprise Funds Internal Services Funds.and Special Revenue Funds Budgets for FY
2017/18.
Page 4
2018/19 operating budgets.
Similarly, it is proposed that appropriations of$2,203,000 in the Enterprise Funds, $1,487,000 in the
Internal Services Funds,and $1,558,000 in the Special Revenue Funds be carried forward into FY
2018/19 for projects that were originally budgeted in FY 2017/18, but not completed.
In addition, the Administration recommends that $110,000 be carried forward to the FY 2018/19
operating budget to partially fund the Business Case Analysis for the Storm Water Resilience
Program as a "one-time' expenditure from the FY 2017/18 Storm Water Fund year-end surplus.
PROPOSED AMENDMENTS TO THE INTERNAL SERVICE AND SPECIAL REVENUE FUNDS
Preliminary year-end actual expenditures indicate that the following Internal Services Funds
departments are projected to exceed the FY 2017/18 amended budget.
Fleet Management — Expenditures are estimated to be above the amended budget by
$467,000, or 5.3%, mostly due to increasing gasoline and diesel fuel prices. Since the
department is responsible for providing gasoline and diesel fuel to the City's fleet of
vehicles, machinery, and equipment, these price fluctuations are anticipated to result in the
department exceeding its amended budget as of year-end. In addition, the department is
experiencing increasing costs for repairs and maintenance of older vehicles that are due for
replacement, but still in use due to limited availability of funding.This projected overage has
been charged back to applicable departments.
Variance
Amended Budget Projected Projected w Amended %Over/(Under)
Budget
Expenditures $ 8,817,000 $ 9,284,000 $ 467,000 5.3%
Medical and Dental — Expenditures are estimated to be above the amended budget by
$1,879,000, or 5.9%, due to medical claims trending higher than budget during FY 2017/18
due to numerous large claims. Although the Medical and Dental Fund balances are
sufficient to absorb this year's experience, the Administration is exploring a variety of
options to respond to this trend.
Variance
Amended Budget Projected Projected w Amended % Over/(Under)
Budget
Expenditures $ 31,962,000 $ 33,841,000 $ 1,879,000 5.9%
E-911 Fund — The City's allocation of E911 tax revenues from Miami-Dade County are
primarily based on call volume. As a result of an increase in call volume, and the resulting
additional revenues collected by Miami-Dade County and disbursed to local municipalities
based on the determined allocation, the City's projected E911 revenues for wireless, non-
wireless,and wireless prepaid services have continued to increase over the latter months of
FY 2017/18.
As a result of the increased revenues collected, this proposed amendment would
appropriate an additional $282,000 in E911 revenues received during the latter months of
FY 2017/18, which in-turn, will be utilized to provide for funding of additional overtime and
contract maintenance services in the City's E911 center.
Page 1231 of 1981
Fourth Amendment to the General Fund Enterprise Funds: Internal Services Funds,and Special Revenue Funds Budgets for FY
2017/18.
Page 5
Variance
Amended Budget Projected Projected vs Amended %Over/(Under)
Budget
Expenditures 5 185,000 $ 467.000 $ 282,000 1524%
G.O. DEBT SERVICE FUND
The City's General Obligation (G.O,)Debt Service Fund consists of property tax revenues collected
through the levy of a voted debt service millage assessed for the repayment of outstanding general
obligation debt. During FY 2017/18, an analysis was conducted resulting in a reclassification of
approximately$1.9 million from the G.O. Bond Debt Service Fund to the City's General Fund.This
proposed amendment would appropriate the funding required to allow for this reclassification.
RESORT TAX FUND
Resort Tax revenues are projected to be 6.5%, or$5.5 million, above the amended budget, while
expenditures are projected to be 1.8%, or$1.5 million, above the amended budget, resulting in an
estimated surplus of approximately$4.0 million. It is important to note that included in this surplus
is:
1. A one-time release and repayment of approximately$1.7 million in excess fund balance in
the Gulf Breeze Special Obligation Bond Fund, which was previously transferred from the
Resort Tax Fund to the Gulf Breeze Special Obligation Bond Fund to cover debt service
related to North Beach Improvements. This debt is no longer outstanding.
2. A one-time release and repayment of approximately$127,000 in excess fund balance in the
Sunshine State Loan Pool Fund, which was previously transferred from the Resort Tax
Fund to the Sunshine State Loan Pool Fund to cover debt service related to North Beach
Improvements. This debt is no longer outstanding.
3. A transfer of$1.6 million in estimated excess 1%Convention Center Resort Tax funds after
payment of the annual debt service expense to the Convention Center Renewal 8
Replacement Fund as required by Resolution No. 2012-27902.
FY 2017/18 Amended FT 2017/16 Year-it
Adopted FY 2017/18 Entl 17118 1
Butlget Budget %stet tIt
t{�y
Revenues
2%Resort Tax 56,485000 57,085000 58.519000 1434000 25%
Miscellaneous Revenues 206,000 206000 623.000 417.000 202 4%
Transfer In from Fund Balance 0 173,000 1787000 1614000 932 9%
1%Resort Tax(SOL) 13271,000 13271000 14,271.000 1 000 000 7 5%
Additional 1%for Convention Center 13,271,000 13271000 14271000 1000000 7
Total Revenues 83,233,000 84,006,000 89471.000 5,465,000 r 5.5%
Expenditures
General Fund Contribution 34950,000 34,950,0001 34,950000 0 0 0%
Contributions to VCA and GMCVB 9254,000 9,254,000 9,459,000 205.000 2
Contribution to Mt.Sinai 1000,000 1000000 1,000.000 0 0
Other Operating/Other Uses 11,037000 11210,000 it 371 000 161,000 1 4%
Marketing 200.000 200,000 189,000 111,000) -55%
Contingency 250,000 850,000 0 (850,000) -1000%
Transfer to NB,MB,SR Capital,T ransp,and Arts(DOL) 13271000 13,271,000 14271000 1,000000 7.5%
Addf11%Cony.Center Debt Service 8 Cap.Ren 8 Repl. _ 13,271,000 13271000 14,271,000 1000000 75%
Total Expenditures 83,233,000 84,006,000 85,511,000 1,505,000 1.8%
Excess of Revenues Over/(Under)Expenditures 0 0 3,960,000 3,960,000
Page 1232 of 1981
Fourth Amendment to the General Fund. Enterprise Funds. Internal Services Funds, and Special Revenue Funds Budgets for FY
2017/18
Page s
Of the estimated $4.0 million surplus,the Administration is recommending that$284,000 be carried
forward into FY 2018/19 to fund goods and/or services that were procured, but not received in FY
2017/18 due to timing issues between fiscal years.
Similarly, it is recommended that$166,000 be carried forward into FY 2018/19 for projects that were
originally budgeted in FY 2017/18, but not completed.
After accounting for the proposed carryforward encumbrances and appropriations from FY 2017/18
to FY 2018/19, the Administration recommends that the net surplus of$3.5 million be utilized as
follows: (1)$651,000 to fund "one-time'expenditures adopted in the FY 2018/19 Resort Tax Fund
budget, as allowable pursuant to Resolution No. 2006-26341; (2)set-aside$2.4 million to achieve
the City's goal of maintaining three months of reserve in Resort Tax fund balance; and (3)transfer
the remaining estimated surplus of$426,000 to the Resort Tax undesignated fund balance.
FY 2017/18
Estimated Resort Tax Fund Year-End Surplus: $ 3,960,000
Carryforward of FY18 Encumbrances (284,000)
Carryforward of FY18 Appropriations (166,000)
Sub-Total $ 3,510,000
Use of Fund Balance for One-Time Items Budgeted in FY19 (651,000)
Transfer to Reserve to Fund Additional 1-Month Target (2,433,000)
Transfer to Undesignated Fund Balance (426,000)
Total $ -
CONCLUSION
The Administration recommends that the Mayor and City Commission waive the City's policy that
requires that at least 50%of the General Fund revenues in excess of expenditures be transferred to
the Capital reserve Fund,and adopt the Fourth Amendment to the General Fund, Enterprise Fund,
Internal Services Fund, and Special Revenue Fund budgets for Fiscal Year2017/18 as previously
detailed,which is necessary to comply with Florida Statute, Section 166.241,that mandates that the
City has 60 days following the end of the fiscal year to amend a budget for that year.
JLM/JW/TOS
Page 1233 of 1981
Fourth Amendment to the General Fund,Enterprise Funds, Internal Services Funds, and Special Revenue Funds Budgets for FY
2017/18
Page 7
GENERAL FUND FY 2117/18 9th Budget FY 2017/18
Amended Budget Amendment Revised Budget
REVENUES
Operating Revenues
Ad Valorem Taxes 174,642,000 174,642,000
Ad Valorem-Capital Renewal&Repl. 721,000 721,000
Ad Valorem Taxes-Normandy Shores 181,000 181,000
Other Taxes 22,856.000 22,856000
Licenses and Permits 31,417,000 31,417,000
Intergovernmental 11,255,000 11,255,000
Charges for Services 12,246,000 12246000
Fines&Forfeits 1351,000 1,351,000
Interest Earnings 692,000 692,000
Rents and Leases 5,947,000 5,947,000
Miscellaneous 13,635,000 13035,000
Resort Tax Contribution 34,950,000 34,950,000
Other Non-Operating Revenue 22,513,000 22,513,000
Fund Balance/Retained Earnings 3,542,000 0542,000
Total General Fund 335,948,000 $ - 335,948,000
FY 2017/18 4th Budget FY 2017/18
Amended Budget Amendment Revised Budget
APPROPRIATIONS
Department
Mayor and Commission 2,310,000 2,310,000
City Manager 3,969,000 3,960000
Communications 2,136,000 2,136000
Budget&Performance Improvement 1,765,000 1,765,000
Internal Audit 1,037,000 1,037,000
Org Dee&Performance Initiative 888,000 888,000
Finance 6.073,000 6,073,000
Procurement 2,486,000 2,486,000
Human Resources/Labor Relations 2,807,000 2,807,000
City Clerk 1,760,000 1,760000
City Attorney 5,859,000 5,859,000
Housing&Comm.Development 4,424,000 4,424,000
Building 15.761,000 15,761,000
Environment&Sustainability 1,265,000 1,265,000
Code Compliance 6,015,000 6,015,000
Planning 4,693,000 4,693,000
Tourism,Culture,and Econ.Development 4,532,000 4,532,000
Parks&Recreation 36,496,000 36,496,000
Public Works 15,773,000 15,773,000
Capital Improvement Projects 5.090,000 5,090,000
Police 109,082,000 109,082,000
Fire 83.414,000 83,414,000
Emergency Management 3,181,000 3,181,000
Citywide Accounts-Other 10,484,000 10,484,000
Citywide Accounts-Operating Contingency 1,250,000 1,250000
Citywide Accounts-Normandy shores 277,000 277,000
Subtotal General Fund 332,827,000 $ - 332,827,000
TRANSFERS
Capital Renewal&Replacement 721,000 721,000
Capital Reserve 0 0
Capital lnvestement Upkeep Account 0 0
Info&Comm Technology Fund 0 0
Pay-As-You-Go Capital Fund 2,400,000 2,400,000
Subtotal General Fund Transfers 3,121,000 $ - 3,121,000
Page 1234 of 1981
Total General Fund 335,948,000 $ - 335,948,000
Fourth Amendment fo the General Fund,Enterprise Funds, Internal Services Funds,and Special Revenue Funds Budgets for FY
2017/18
Page 8
ENTERPRISE FUNDS FY 2017/18 4th Budget FY2017/18
Amended Budget Amendment Revised Budget
REVENUE/APPROPRIATIONS
Convention Center $ 13,846,000 13,846,000
Parking 5 59,285000 59,285,000
Sanitation $ 22,724,000 22,724,000
Sewer Operations 5 50,105,000 50,105,000
Storm Water Operations $ 28,785,000 28,785000
Water Operations $ 39,198,000 39,198,000
Total Enterprise Funds $ 213,943,000 $ - 213,943,000
INTERNAL SERVICE FUNDS FY 2017/18 4th Budget FY 2017/18
Amended Budget Amendment Revised Budget
REVENUE/APPROPRIATIONS
Central Services 1,074000 $ 1,074,000
Fleet Management 8,817,000 467,000 $ 9284,000
Information Technology 16,772,000 5 16,772,000
Property Management 9,050,000 $ 9,050,000
Risk Management 19,270,000 5 19,270,000
Medical and Dental Insurance 31,962,000 1,879,000 $ 33,841,000
Total Internal Service Funds 86,945,000 $ 2,346,000 $ 89,291,000
SPECIAL REVENUE FUNDS FY 2017/18 4th Budget FY 2017/18
Amended Budget Amendment Revised Budget
REVENUE/APPROPRIATIONS
Resort Tax 84,006,000 1,505,000 85,511,000
Transportation 13,703,000 13,703,000
People's Transportation Plan Fund 3,701,000 3,701,000
7th Street Garage 2,590,000 2,590,000
5th&Alton Garage 635,000 635,000
Tourism and Hospitality Scholarship Prgm 184,000 184,000
Information and communication Tech Fund 787,000 787,000
Education compact 385,000 385,000
Sustainability Fund 346,000 346,000
Residential Housing 694,000 694,000
Red Light Camera Fund 1,333,000 1,333,000
E-911 Fund 185,000 282,000 467,000
Cultural Arts Council 1,857000 1,857,000
Normandy Shores 289,000 299,000
Tree Preservation 184,000 184,000
Commemorative Tree Trust Fund 10,000 10,000
Police Confiscation-Federal 155,000 155,000
Police Confiscation-State 217,000 217,000
Police Special Revenue-Unclaimed Property 75,000 75,000
Police Special Revenue-Crash Report Sales 25,000 25,000
Police Training 22,000 22,000
Waste Haulers Add Sery&Public Benefit 130,000 130,000
Miami City Ballet 0 0
Adopt-A-Bench Program 60,000 60,000
Total Special Revenue Funds 111,573,000 $ 1,787,000 113,360,000
DEBT SERVICE FUNDS FY 2017/18 4th Budget FY2017/18
Amended Budget Amendment Revised Budget
REVENUE/APPROPRIATIONS
G.O.Debt Service Fund $ 5.911,000 1,879,000 $ 7,790,000
Total Debt Service Funds $ 5,911,000 $ 1,879,000 $ 7,790,000
Page 1235 of 1981