2018-30649 Resolution RESOLUTION NO. 2018-30649
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE
SECOND AMENDMENT TO THE CAPITAL BUDGET FOR
FISCAL YEAR 2018/19.
WHEREAS, on September 26, 2018, the final Capital Improvement Plan for Fiscal Years
2018/19 —2022/23 and the final Capital Budget for FY 2018/19 were adopted via Resolution No.
2018-30515; and
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WHEREAS, on November 14, 2018, the First Amendment to the Capital Budget for FY
2018/19 was adopted via Resolution No. 2018-30610; and
WHEREAS, pursuant to Florida Statutes, Section 166.241(4)(c), the City's budget
amendments must be adopted in the same manner as the original adopted budget; and
WHEREAS, the proposed amendments to the FY 2018/19 Capital Budget are included
in Attachments "A," Source of Funds; "B," Programs; and "C," Projects; and
WHEREAS, further, it is recommended by the Administration that the FY 2018/19
Capital Budget be amended to increase appropriations by $17,248,439.35 as highlighted in
Attachments "A," Source of Funds; "B," Programs; and "C," Projects; and re-appropriate
$119,115.00 for existing projects as highlighted in Attachment "C," Projects.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby adopt the Second Amendment to the Capital Budget for Fiscal Year
2018/19 as set forth in Attachments "A," Source of Funds; "B," Programs; and "C," Projects. .
PASSED AND ADOPTED this 12th day of December, 2018.
ATTEST: "y
Dan Gelber, Mayor
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Rafael E. Granado, Clerk
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ATTACHMENT A
FY 2018/19 CAPITAL BUDGET
SOURCE OF FUNDS
AMENDED 12/12/2018
Funding Source Adopted FY19 Amended 12/12/18 Revised Capital
Capital Budget Budget
Capital Renewal&Replacement $ 1,255,000.00 $ 1,255,000.00
Comm.Dev.Block Grant 598,046.00 598,046.00
7th Street Garage 50,000.00 50,000.00
Concurrency Mitigation Fund 6,641,000.00 6,641,000.00
RDA City Center Renewal&Replacement 138,000.00 138,000.00
RDA-Non TIF (6,865,154.00) (6,865,154.00)
3 Cent Local Options Gas Tax(LOGT) 559,000.00 559,000.00
HOME Invest Part.Prog.Grant 478,580.00 478,580.00
Half Cent Transit Surtax-Cnty 797,000.00 797,000.00
Capital Projects Financed By Other Funds 3,750,000.00 3,750,000.00
Pay As You Go-Capital Fund 3,441,585.00 280,000.00 3,721,585.00
Capital Reserve 180,033.00 180,033.00
Resort Tax-South Beach 1,311,000.00 1,311,000.00
Resort Tax-Mid Beach 1,249,000.00 1,249,000.00
Resort Tax-North Beach 796,000.00 796,000.00
MDC ILA - 7,390,575.00 7,390,575.00
Line of Credit - (1,630,900.00) (1,630,900.00)
RDA City Center Capital Fund 20,000,000.00 20,000,000.00 ,
Gulf Breeze Bond Fund - 15,483.69 15,483.69
' 1996 RCP 15M GO Bond 5,566.00 5,566.00
1999 GO Bonds Fire Safety - 10,859.34 10,859.34
2003 GO Bonds Fire Safety - 3,503.57 3,503.57
2003 GO Bonds Parks&Rec 46,349.00 46,349.00
Water&Sewer Projects funded from Operations 400,000.00 400,000.00
2017 Water&Sewer Bonds 3,512,500.00 3,512,500.00
2017 Storm Water Bonds 2,145,413.00 11,178,917.75 13,324,330.75
Storm Water Projects-MDC ILA 2,200,000.00 2,200,000.00
Convention Center Operating Fund 1,744,950.00 1,744,950.00
RDA Garages 100,000.00 100,000.00
Penn Garage Fund 135,000.00 135,000.00 ,
Parking Operations (160,000.00) (160,000.00)
Parking Capital not Bonds 2,679,000.00 2,679,000.00
Fleet Management 3,030,000.00 3,030,000.00
Communications Fund 59,000.00 59,000.00
Total Appropriation as of 12/12/2018 $ 50,276,868.00 $ 17,248,439.35 $ 67,525,307.35
NOTE:$32,257.00 of funding for the Fire Station#4 roof will be transferred to the Fire Station#2 Garage Door project. $86,858.00 of
funding for the Fire Station 1 floor replacement will be transferred to the Fire Station#2 Garage Door project. $1,630,900.00 of funding
for the West Avenue Phase 11 project will be swapped from fund 350 to 320.
ATTACHMENT B
FY 2018/19 CAPITAL BUDGET •
PROGRAMS
AMENDED 12/12/2018
Program Area Adopted FY19 Amended 12/12/18 Revised Capital
Capital Budget Budget
Bridges $ 480,000.00 280,000.00 $ 760,000.00
Convention Center 1,500,000.00 1,500,000.00
Environmental 451,000.00 451,000.00
Equipment 3,130,000.00 3,130,000.00
General Public Buildings 478,580.00 478,580.00
Golf Courses 124,000.00 124,000.00
Parking Lots 341,000.00 341,000.00
Parks 5,908,500.00 5,908,500.00
Renewal&Replacement 7,328,029.00 29,846.60 7,357,875.60
Streets/Sidewalk Improvements 16,707,759.00 16,938,592.75 33,646,351.75
Transit/Transportation 7,051,000.00 7,051,000.00
Utilities 6,777,000.00 6,777,000.00
Total Appropriation as of 12/12/2018 $ 50,276,868.00 $ 17,248,439.35 $ 67,525,307.35
NOTE:$32,257.00 of funding for the Fire Station#4 roof will be transferred to the Fire Station#2 Garage Door project. $86,858.00 of
funding for the Fire Station 1 floor replacement will be transferred to the Fire Station#2 Garage Door project. $1,630,900.00 of funding
for the West Avenue Phase I1 project will be swapped from fund 350 to 320.
ATTACHMENT C
FY 2018/19 CAPITAL BUDGET
PROJECTS
AMENDED 12/12/2018
Capital Project Name Adopted FY19 Amended 12/12/18 Revised Capital
Capital Budget Budget
Bridge Repairs FY19(New Project) - 280,000.00 280,000.00
Fire Station#2 Garage Door(Engine Bay Bi-Fold) 30,000.00 148,961.60 178,961.60
(Project#62818)
Fire Station#4 Roof(Project#60587) 73,757.00 (32,257.00) 41,500.00
Fire Station 1 Floor Replacement(Project#62080) 138,000.00 (86,858.00) 51,142.00
West Avenue Phase II (Project#20597) 64,279,558.00 16,938,592.75 81,218,150.75
Total $ 64,521,315.00 $ 17,248,439.35 $ 81,769,754.35
NOTE:$32,257.00 of funding for the Fire Station#4 roof will be transferred to the Fire Station#2 Garage Door project. $86,858.00 of
funding for the Fire Station 1 floor replacement 411 be transferred to the Fire Station#2 Garage Door project. $1,630,900.00 of funding
for the West Avenue Phase II project will be swapped from fund 350 to 320.
Resolutions - R7 C
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: December 12, 2018
2:15 p.m. Public Hearing
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING THE SECOND AMENDMENT TO THE
CAPITAL BUDGET FOR FISCAL YEAR 2018/19.
RECOMMENDATION
See attached Memorandum
Legislative Tracking
Budget and Performance Improvement
ATTACHMENTS:
Description
❑ Memo-2nd Amendment to FY 2018/19 Capital Budget
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Page 889 of 1751
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Dan Gelber and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: December 12, 2018
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING THE SECOND AMENDMENT TO THE
CAPITAL BUDGET FOR FISCAL YEAR 2018/19.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
Planning for capital improvements is an ongoing process; as needs change within the City of
Miami Beach ("the City"), capital programs and priorities must be adjusted accordingly. The
Capital Improvement Plan ("CIP") serves as the primary planning tool for systematically
identifying, prioritizing and assigning funds to critical City capital development, improvements
and associated needs.
The City's CIP process begins in the spring when all departments are asked to prepare capital
improvement updates and requests on the department's ongoing and proposed capital projects.
Individual departments prepare submittals identifying potential funding sources and requesting
commitment of funds for their respective projects.
The CIP is updated annually and submitted to the City Commission for adoption. The 2018/19—
2022/23 Capital Improvement Plan and FY 2018/19 Capital Budget was adopted on September
26, 2018 by Resolution 2018-30515.
The First Amendment to the FY 2018/19 Capital Budget was approved on November 14, 2018
by Resolution 2018-30610.
Section 166.241(4) (c.), Florida Statutes, requires that a municipality's budget amendment must
be adopted in the same manner as the original budget. The Administration recommends
adopting the Resolution for the Second Amendment to the FY 2018/19 Capital Budget.
SECOND AMENDMENT TO THE FY 2018/19 CAPITAL BUDGET
The Second Amendment to the FY 2018/19 Capital Budget totals an increase of
$17,248,439.35 and re-appropriations of $119,115.00 in order to provide additional funding for,
Page 890 of 1751
Resolution Adopting the Second Amendment to the Capital Budget for FY 2018/19
December 12, 2018
Page 2 of 3
and to reallocate funding between the following capital projects:
1. Bridge Repairs FY 2019: At the November 30, 2018 Finance and Citywide Projects
Committee ("FCWPC") meeting, the Committee recommended appropriating funding
for the design cost associated with this project. The Florida Department of
Transportation ("FDOT") bi-annually inspects all traffic bridges, including all City-
owned bridges to determine their structural integrity and deficiencies. These are
expressed as a sufficiency rating on a scale from 0 to 100, with 0 being the worst
condition and 100 the best. The City performs necessary maintenance and repairs
when the sufficiency rating falls below 70 in order to bring bridges to an acceptable
sufficiency rating of 70 or above.
The City has one (1) bridge that has a sufficiency rating of less than 50 (at 77th
Street over Biscayne Point Canal) and three (3) bridges with a rating scale of less
than 70 (77th Street over Tatum Waterway, Henedon Avenue over Biscayne Point
Canal, and 73rd Street over Tatum Waterway). The cost to repair each bridge is
divided into two phases, one for design and the other for construction (fee
determined at the completion of the design phase). This budget amendment would
appropriate $70,000.00 in funding for the design phase of each bridge, totaling
$280,000.00. Funding for the construction phase will be discussed during the FY
2020 budget process.
Funding for this proposed amendment would come from the Pay As You Go fund
balance (Fund 302), in the amount of$280,000.00.
Prior Years'Appropriations $ 0.00
December 12, 2018 Budget Amendment 280,000.00
Proposed Total Appropriations $ 280,000.00
2. Fire Station #2 Garage Door: At the November 30, FCWPC meeting, the
Committee recommended additional funding for the replacement of the engine bay
doors at Fire Station #2. On August 21, 2018, an Invitation to Quote was issued
pursuant to ITB 2017-049-WG and the lowest quote received was for $173,000.00
inclusive of labor. Of the $30,000 original budget, $5,961.60 has already been
expended. This proposed budget amendment would allow for the full funding of the
cost to replace the doors.
Funding for this proposed amendment would come from the transfer of dollars
previously appropriated to the projects outlined below:
• Fire Station #4 Roof (2003 GO Bonds — Fire Safety Fund 382) - $32,257.00
due to project savings
• Fire Station #1 Floor Replacement (Fund 382) - $86,858.00 due to alternative
funding through the 2019 GO Bonds for the replacement of Fire Station #1
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Resolution Adopting the Second Amendment to the Capital Budget for FY 2018/19
December 12, 2018
Page 3 of 3
Funding for this proposed amendment would also come from the following fund
balances:
• 2003 GO Bonds— Fire Safety (Fund 382) -$3,503.57
• 1999 GO Bonds— Fire Safety (Fund 378) -$10,859.34
• Gulf Breeze Bond Fund (Fund 369) - $15,483.69
Prior Years'Appropriations $30,000.00
December 12, 2018 Budget Amendment 148,961.60
Proposed Total Appropriations $178,961.60
3. West Avenue Phase II: The purpose of the West Avenue Project is to upgrade
aging infrastructure. The City has intentions of entering into negotiations through
Change Order No. 3 to the Design/Build Agreement with Ric-Man Construction
Florida, Inc. regarding the West Avenue Phase II Improvements project (North of 14th
Street) for additional design and construction services in conjunction with additional
scope (additional pump capacity and pre/post storm water analysis). The Office of
Capital Improvement Projects is also requesting additional funding for Resident
Project Representative ("RPR") services, public information services, testing and
permitting fees, and construction management fees. This proposed budget
amendment would allow for funding of the additional services and scope in the
amount of $16,938,592.75. Of this amount, $11,178,917.75 represents below-
ground costs, and would be funded using 2017 Storm Water Bond dollars. The
remaining $5,759,675 is needed for above-ground costs, and would be funded from
the Miami Dade County RDA Interlocal Agreement (MDC ILA) funds, which the City
has set aside for storm water projects.
At the February 14, 2018 Commission meeting, $3,690,487.00 was appropriated for
the above-ground portion of this project via the Third Amendment to the FY 2018
Capital Budget. The amendment stated that payment of actual expenses would
either be made from anticipated GO Bond proceeds or from PAYGO or RDA
agreement funds, as alternative sources. Of this amount, the RDA agreement
funded $2,059,587. The remaining $1,630,900 would be funded with MDC ILA funds
via this proposed budget amendment and would swap funding of the appropriations
and encumbrances to the Line of Credit.
Funding for this proposed amendment would come from the following fund balances:
• 2017 Storm Water Bonds (Fund 429)- $11,178,917.75
• MDC ILA (Fund 320) -$7,390,575.00
• Line of Credit (Fund 350) -$1,630,900 de-appropriation
Prior Years'Appropriations $64,279,558.00
December 12, 2018 Budget Amendment 16,938,592.75
Proposed Total Appropriations $81,218,150.75
JLM/JW/TOS
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