2018-30653 Resolution RESOLUTION NO. 2018-30653
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER TO
NEGOTIATE CHANGE ORDER NO. 3 TO THE DESIGN/BUILD AGREEMENT BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA, AND RIC-MAN CONSTRUCTION FLORIDA, INC.,
FOR THE WEST AVENUE PHASE II IMPROVEMENTS SOUTH OF 14TH STREET PROJECT,
FOR (1) ADDITIONAL DESIGN AND CONSTRUCTION SERVICES AND COSTS,
INCLUDING BUT NOT LIMITED TO THE SERVICES ASSOCIATED WITH THE
RECOMMENDATIONS BY THE RESILIENCY ACCELERATOR PROGRAM, FOR A NOT-TO-
EXCEED AMOUNT OF $5,950,000, PLUS 10% OWNER'S CONTINGENCY IN THE AMOUNT
OF $595,000; AND (2) RECOMMENDED ADDITIONAL PRE AND POST STORMWATER
ANALYSIS, IN THE NOT-TO-EXCEED AMOUNT OF $20,000, PLUS 10% OWNER'S
CONTINGENCY IN THE AMOUNT OF $2,000; WITH SAID CHANGE ORDER NO. 3 HAVING
A TOTAL CONTRACT VALUE, INCLUDING OWNER'S CONTINGENCY, IN THE AMOUNT
OF $6,567,000; FURTHER, PROVIDING THAT SAID CHANGE ORDER NO. 3 SHALL BE
SUBJECT TO AND CONTINGENT UPON AN APPROPRIATION OF FUNDS AT THE CITY
COMMISSION'S SOLE DISCRETION, VIA A CAPITAL BUDGET AMENDMENT TO BE
CONSIDERED AT THE DECEMBER 12, 2018 CITY COMMISSION MEETING, AND
FURTHER, IF ANY SUCH CAPITAL BUDGET AMENDMENT IS APPROVED, AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE THE FINAL NEGOTIATED CHANGE ORDER
NO. 3.
WHEREAS, on March 22, 2017, the Mayor and City Commission adopted Resolution
No. 2017-29799, awarding design/build services to Ric-Man Construction Florida, Inc. (Ric-
Man)., for West Avenue South of 14th Street Improvements Phase II - South of 14th Street (the
"Project") with the guaranteed maximum price of $12,809,754, including a 10% contingency;
and
WHEREAS, on December 13, 2017, the City Commission referred all planned and in-
progress resiliency projects to the Sustainability and Resiliency Committee for further evaluation
of stormwater criteria and design; and
WHEREAS, at that time, Ric-Man had completed approximately 60% of the project
design, but stopped further development of this project, including its design, due to the action by
the City Commission; and
WHEREAS, on January 11, 2018, Change Order No. 1 was executed for a 30 day non-
compensatory extension of time to the overall Contract Time set forth in the Agreement, due to
the impact of Hurricane Irma; and
WHEREAS, on January 5, 2018, Change Order No. 2 was executed in the amount of
$1,468,359 for funding of the above-ground improvements, to the Project, with no additional
time extension, increasing the cost of the Agreement to $14,278,113; and
WHEREAS, during the months of January through March 2018, the Sustainability and
Resiliency Committee reviewed and evaluated the City's design criteria for stormwater
management and also sought independent outside review by the Urban Land Institute (ULI);
and
WHEREAS, the ULI is also a partner of a professional network that provides resiliency-
building tools, called the 100 Resilient Cities Network; and
WHEREAS, on April 2018, the City entered into a successful partnership with the Urban
Land Institute in order to review the City's Stormwater Resiliency Program; and
WHEREAS, the ULI's preliminary findings were not only a validation of the City's initial
efforts, but also a call to raise standards to ensure a livable and sustainable community; and
WHEREAS, on May 31, 2018, the West Avenue project was selected to participate in
the Resilience Accelerator; and
WHEREAS, the Resilience Accelerator Program is a partnership between 100 Resilient
Cities and the Center for Resilient Cities and Landscapes at Columbia University; and
WHEREAS, the Rockefeller Foundation has funded this program with a $3.7 million
grant to connect the diverse challenges of a global network of cities to the expertise of the
world's top schools of planning and design ;and
WHEREAS, in June 2018, the 100 Resilient Cities and Columbia University held
meetings with City staff and members of the community to present information and obtain
feedback on the West Avenue Project; and
WHEREAS, on August 6 8, 2018 the Resilience Accelerator workshop was held and
Columbia University and the City's Chief Resiliency Officer brought together multi-disciplinary
expertise to provide guidance on urban design, innovative engineering solutions, and
stakeholder engagement; and
WHEREAS, the City's team consisted of the design build team headed by Ric-Man, staff
from City Manager's Office, Office of Capital Improvement Projects (CIP), Environment &
Sustainability, Fire, Parking, Planning, Public Works, and Transportation Departments, and
subject matter experts in engineering, architecture and urban design; and
WHEREAS, over the course of the three day workshop, the team identified appropriate
enhancements based on the Project's lifecycle, existing and future site challenges, and
feedback from the local community; and
WHEREAS, on September 4, 2018, a meeting was held with the West Avenue
Neighborhood Association (WAVNA) and on September 21, 2018, a meeting was held with the
North of Fifth Neighborhood Association (NOFNA), to present the findings of the Resilience
Accelerator Workshop; and
WHEREAS, on September 26, 2018, Staff presented the findings of the Resilience
Accelerator Workshop to the Sustainability and Resiliency Committee; and
WHEREAS, on October 17, 2018, the City Commission accepted the recommendations
of the Resiliency Accelerator and the final ULI Report for implementation; and
WHEREAS, the City Commission directed staff to look into alternate road systems,
replacing the typical limerock road base with an alternate asphalt blacktop base; and
WHEREAS, an alternate road system would substitute the typical road construction that
consists of a 2 inch layer of asphalt over 8 inches of limerock base over 12 inches of stabilized
sub-grade with 7 inches of asphalt over the 12 inches of stabilized sub-grade and could cost
approximately $651,000; and
WHEREAS, during the Resilience Accelerator workshop, the team worked through
concerns identified by the community, as well as other issues raised during the workshop,
including road elevation; road harmonization with private properties; turning lanes vs. roadway
medians; pedestrian and bicycle prioritization; enhanced walkability; enhanced tree canopy;
stormwater quality; baywalk connectivity and construction phasing; and
WHEREAS, based on the Accelerator Program Recommendations, the Project elements
to remain in the project include 3.7' NAVD Minimum Road Elevation and three continuous
vehicular travel lanes; and
WHEREAS, the City has reached a consensus with the community as it relates to street
cross-sections, road elevations, traffic lanes and stormwater criteria, therefore, the project will
continue to be developed based on this consensus including the Resilience Accelerator and
Design Criteria Professional recommendations; and
WHEREAS, opportunities to fine tune the design (without material changes) would take
place during the completion of the 60% and 90% design documents; and
WHEREAS, Ric-Man will meet individually with each property in the corridor to discuss
harmonization before construction begins; and
WHEREAS, the Resilience Accelerator participants recommend for the pedestrian space
to be maximized, with the new proposed criteria will require that 40 feet of ROW be dedicated to
bicycles, pedestrians and greenspace, and only 30 feet be dedicated to vehicles; and
WHEREAS, based on safety needs along the corridor, location of required turn lanes,
location of building entrances and exits, and maintenance of traffic flow it was not recommended
to add center medians, therefore the center lane will be used as a turning and access lane; and
WHEREAS, the preferred approach is to focus on enhancing the pedestrian and bicycle
experience where possible along West Avenue and at the bay front and Collins Canal street
ends, with more pedestrian friendly spaces, such as small plazas, public art, and other aesthetic
improvements; and
WHEREAS, the West Avenue typical section South of 14th Street will reflect two 5.5'
wide protected bike lanes, one on either side of the road; two 10' wide lanes, one northbound
and one southbound vehicular travel lane and one 10' foot two way center lane; a 17' "Rambla
style" Sidewalk with enhanced tree canopy and landscaping on the east side of West Avenue
and a 5' ADA sidewalk and 4' planter on the west side of West Avenue; and
WHEREAS, maintaining high water quality standards are an integral component to the
success of this project, therefore, the design will address the quality of the water being
discharged from the pump station into Biscayne Bay through pollution control devices; and
WHEREAS, based on the City's internal review, ULI Report and recommendations from the
Resilience Accelerator, the following items should be included in the project:
1. Updating the design criteria for storm protection from a 5-year to a 10-year storm event;
2. Installing four (4) permanent stormwater auxiliary power generators at three locations;
one (1) at 5th Street, one (1) at 6th Street and two (2) at 10th Street. Permanent
generators will provide redundancy during power outages to the existing pump stations.
The location of the generators will be coordinated with the Planning and the Environment
& Sustainability Departments to ensure an enhanced street end design. The generator
for 5th Street and one of the two generators for 10th Street are for pump stations installed
by FDOT;
3. Resurfacing the Alton Court alleyway from 8th Street to 14th Street;
4. Increasing resident participation, to include public interface, presentations, exhibits,
meetings and design work, related to private property harmonization;
5. Updating and enhancing with additional landscape, and lighting to accommodate more
tree canopy, wider sidewalks where possible, and pavers to provide an enhanced
pedestrian experience and connectivity to the baywalk, as well as the enhancing the 10th
Street street-end;
6. Resurfacing and striping of West Avenue from 6th Street to 8th Street;
7. Protecting all specimen trees defined by the City Code throughout construction. The
landscape designer and the contractor will work with the Urban Forester to ensure
specimen trees are protected during construction to minimize the impacts to mature tree
canopy;
8. Installing a Concrete Sidewalk addition on the North side of 6th Street between West
Avenue and Alton Road.
9. Interfacing with the residents, create additional exhibits, attend monthly meetings, visits
and presentations; and
WHEREAS, based on the Design/Builders inability to move forward with the project
during the evaluation of the stormwater criteria and design, listed below are the associated
costs:
1. Salary and Labor cost escalation due to work stoppage for approximately one year;
2. Material and commodity escalation; increased costs of materials, asphalt, pump
equipment, electrical equipment, concrete and fuel costs, due to work stoppage for
approximately one year;
3. Re-start impact; loss of efficiency, loss of employees, overhead costs, re-hire fees; and
WHEREAS, The Design/Builder submitted a proposal in the amount of $5,950,000, for
the recommendations listed above; and
WHEREAS, based on the Design Criteria Professional's recommendations, an analysis
is recommended for pre and post storm measurements and conditions, depicting the results of
the improvements. This would consist of an analysis modeling the existing storm drainage
system and comparing it to an analysis that models the storm drainage of the same area but
with the implementation of the 10 year storm design proposed, which includes additional pump
stations, the increased pipe sizing and all other new, added components to determine the
different volumes of stormwater evacuated by the improvements; and
WHEREAS, Ric-Man submitted a proposal for additional scope in the amount of
$20,000; and
WHEREAS, this Change Order No. 3, for the West Avenue Phase II Improvements
South of 14th Street Project, will include additional design and construction services associated
with the recommendations by the Resiliency Accelerator Program, other elements added by the
Design Criteria Professional and Design/Builder costs in the not-to-exceed amount of
$5,950,000, plus 10% owner's contingency in the amount of$595,000; and
WHEREAS, the recommended additional scope, pre and post stormwater analysis, is in
the not-to-exceed amount of $20,000, plus 10% owner's contingency in the amount of $2,000,
for a total of$22,000; and
WHEREAS, the total not-to-exceed contract value for this Change Order, including
additional scope and Owner's Contingency, is $6,567,000; and
WHEREAS, this Change Order will increase the existing $14,278,113 contract with Ric-
Man Construction to $20,845,113, including Owner's Contingency; and
WHEREAS, Ric-Man has submitted this not-to-exceed cost proposal, which was
reviewed and analyzed by CIP, Environment and Sustainability and the Public Works
Departments and was found to be of an acceptable order of magnitude considering the complex
logistics of construction; and
WHEREAS, this Change Order No. 3 is subject to and contingent upon funding
availability and an appropriation of funds at the City Commission's sole and absolute discretion,
with such funding to be addressed as part of a future Capital Budget Amendment to be
considered on December 12, 2018; and
WHEREAS, funding sources could include Water and Sewer Bonds, Stormwater Bonds,
the County's Interlocal Agreement funds, or other funds.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City
Commission approve and authorize the City Manager to negotiate Change Order No. 3 to the
Design/Build Agreement between the City of Miami beach, Florida, and Ric-Man Construction
Florida, Inc, for the West Avenue Phase II Improvements South of 14th Street Project, for (1)
additional design and construction services and costs, including but not limited to those
associated with the recommendations by the Resiliency Accelerator Program, for a not-to-
exceed amount of $5,950,000, plus 10% Owner's Contingency in the amount of $595,000; and
(2) recommended additional scope, including additional pump capacity and pre and post
stormwater analysis, in the not-to-exceed amount of$20,000, plus 10% Owner's Contingency in
the amount of $2,000, for a total of $22,000; for a total contract value of $6,567,000; further,
providing that said Change Order No. 3 shall be subject to and contingent upon an appropriation
of funds at the City Commission's sole discretion, via a capital budget amendment to be
considered at the December 12, 2018 City Commission meeting, and further, if any such Capital
Budget amendment is approved, authorizing the Mayor and City Clerk to execute the final
negotiated Change Order No. 3.
PASSED and ADOPTED this 4Ps day of CPm.6e'1te- , 2018.
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City Attorney R., to
Resolutions - R7 G
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: December 12, 2018
SUBJECT A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA,APPROVING AND AUTHORIZING THE CITY MANAGER
TO NEGOTIATE CHANGE ORDER NO. 3 TO THE DESIGN/BUILD AGREEMENT
BETWEEN THE CITY OF MIAMI BEACH, FLORIDA, AND RIC-MAN
CONSTRUCTION FLORIDA, INC., FOR THE WEST AVENUE PHASE II
IMPROVEMENTS SOUTH OF 14TH STREET PROJECT, FOR (1) ADDITIONAL
DESIGN AND CONSTRUCTION SERVICES AND COSTS, INCLUDING BUT NOT
LIMITED TO THE SERVICES ASSOCIATED WITH THE RECOMMENDATIONS BY
THE RESILIENCY ACCELERATOR PROGRAM, FOR A NOT-TO-EXCEED
AMOUNT OF $5,950,000, PLUS 10% OWNER'S CONTINGENCY IN THE AMOUNT
OF $595,000; AND (2) RECOMMENDED ADDITIONAL PRE AND POST
STORMWATER ANALYSIS, IN THE NOT-TO-EXCEED AMOUNT OF $20,000,
PLUS 10% OWNER'S CONTINGENCY IN THE AMOUNT OF $2,000; WITH SAID
CHANGE ORDER NO. 3 HAVING A TOTAL CONTRACT VALUE, INCLUDING
OWNER'S CONTINGENCY, IN THE AMOUNT OF $6,567,000; FURTHER,
PROVIDING THAT SAID CHANGE ORDER NO. 3 SHALL BE SUBJECT TO AND
CONTINGENT UPON AN APPROPRIATION OF FUNDS AT THE CITY
COMMISSION'S SOLE DISCRETION, VIAA CAPITAL BUDGET AMENDMENT TO
BE CONSIDERED AT THE DECEMBER 12, 2018 CITY COMMISSION MEETING,
AND FURTHER, IF ANY SUCH CAPITAL BUDGET AMENDMENT IS APPROVED,
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE THE FINAL
NEGOTIATED CHANGE ORDER NO. 3.
RECOMMENDATION
The Administration recommends adopting the Resolution.
ANALYSIS
On March 22, 2017, the Mayor and City Commission passed Resolution No. 2017-29799, awarding
design/build services to Ric-Man Construction Florida, Inc (Ric-Man)., for West Avenue Street
Improvements Phase II - South of 14th Street with the guaranteed maximum price of $12,809,754,
including a 10%contingency.
On November 14, 2017, a public meeting was conducted to present the conceptual design and
answer the community's questions. During this meeting, the community expressed significant
concerns about the West Avenue Project.
On December 13, 2017, the City Commission referred all planned and in-progress resiliency projects
Page 996 of 1751
to the Sustainability and Resiliency Committee for further evaluation of stormwater criteria and
design. At that time, Ric-Man had completed approximately 60% of the project design. Due to this
action by the City Commission, further development of this project, including its design, was stopped,
pending the findings of said Committee.
On January 11, 2018, Change Order No. 1 was executed for a 30 day non-compensatory extension,
to the time of the Agreement, between Ric-Man Construction and the City, due to the impact of
Hurricane Irma.
On January 5, 2018, Change Order No. 2 was executed in the amount of$1,468,359 for funding of
the above-ground improvements, to the project, with no additional time extension, increasing the cost
of the Agreement to$14,278,113.
During the months of January through March 2018, the Sustainability and Resiliency Committee
reviewed and evaluated the City's design criteria for stormwater management. At the same time the
City decided to seek the evaluation by impartial, outside entities and pursued the assessment by the
Urban Land Institute (ULI). The Urban Land Institute is the oldest and largest network of cross
disciplinary land use and real estate experts in the world dedicated to creating thriving communities
around the globe. Their goal is to make cities better places to live for people from all walks of life.
The ULI is also a partner of a professional network that provides resiliency-building tools, called the
100 Resilient Cities Network.
On April 2018, the City entered into a successful partnership with the Urban Land Institute in order to
review the citywide Stormwater Resiliency Program. The ULI's preliminary findings were not only a
validation of our initial efforts, but also a call to raise our standards to ensure a livable and
sustainable community.
On May 31, 2018, the West Avenue project was selected to participate in the Resilience Accelerator.
The Resilience Accelerator Program is a partnership between 100 Resilient Cities and the Center for
Resilient Cities and Landscapes at Columbia University. The Rockefeller Foundation has funded this
program with a $3.7 million grant to connect the diverse challenges of a global network of cities to the
expertise of the world's top schools of planning and design. While this is a competitive grant program,
Greater Miami & the Beaches was chosen to directly participate due to the region's vulnerability to
climate change and its leadership in climate change adaptation and mitigation efforts. Miami Beach's
West Avenue Neighborhood Improvement Project was selected as one of five projects in South
Florida to participate in the Resiliency Accelerator Program, to keep the project moving forward, while
integrating a more holistic resiliency approach.
In June 2018, the 100 Resilient Cities and Columbia University held meetings with City staff and
members of the community to present information and obtain feedback on the West Avenue Project.
On August 6 - 8, 2018 the Resilience Accelerator workshop was held. Columbia University and the
City's Chief Resiliency Officer brought together multi-disciplinary expertise to provide guidance on
urban design, innovative engineering solutions, and stakeholder engagement. The City's team
consisted of the design build team headed by Ric-Man, staff from City Manager's Office, Office of
Capital Improvement Projects (CIP), Environment & Sustainability, Fire, Parking, Planning, Public
Works, and Transportation Departments, subject matter experts in engineering, architecture and
urban design. The workshop focused on strategy and design based on current and future
environmental challenges, while taking into consideration benefits and costs. Over the course of the
three day workshop, the team identified appropriate enhancements based on the project's lifecycle,
existing and future site challenges, and feedback from the local community.
Page 997 of 1751
On September 4, 2018, a meeting was held with the West Avenue Neighborhood Association
(WAVNA), to present the findings of the Resilience Accelerator Workshop.
On September 21, 2018, a meeting was held with the North of Fifth Neighborhood Association
(NOFNA), to present the findings of the Resilience Accelerator Workshop.
On September 26, 2018, Staff presented the findings of the Resilience Accelerator Workshop to the
Sustainability and Resiliency Committee.
On October 17, 2018, City Staff presented the recommendations of the Resilience Accelerator to the
City Commission. The City Commission accepted the recommendations of the Resiliency
Accelerator. In addition, the City Commission accepted the final ULI Report for implementation.
Also, the City Commission directed staff to look into alternate road systems, replacing the typical
limerock road base with an alternate asphalt blacktop base. This system would substitute the typical
road construction that consists of a 2 inch layer of asphalt over 8 inches of limerock base over 12
inches of stabilized sub-grade with 7 inches of asphalt over the 12 inches of stabilized sub-grade.
This system could cost approximately $651,000, as depicted in the Design/Builder's proposal
(Attachment A).
The purpose of the West Avenue Project is to upgrade aging infrastructure. The purpose of the
Resilience Accelerator was to test and evaluate elements of the West Avenue Project to come to a
compromise with modifications that enhance the project's resiliency and builds community consensus,
while remaining fiscally responsible.
During the Resilience Accelerator workshop, the team worked through concerns brought forth by the
community, as well as other issues raised during the workshop. These include, road elevation; road
harmonization with private properties; turning lanes vs. roadway medians; pedestrian and bicycle
prioritization; enhanced walkability; enhanced tree canopy; stormwater quality; baywalk connectivity
and construction phasing.
Accelerator Program Recommendations
Based on the Accelerator Program Recommendations, the project elements to remain in the project
include the following:
•3.7' NAVD Minimum Road Elevation
•Three continuous vehicular travel lanes
Project Development
The City has reached a consensus with the community as it relates to street cross-sections, road
elevations, traffic lanes and stormwater criteria. The project will continue to be developed based on
this consensus including the Resilience Accelerator and Design Criteria Professional
recommendations, listed below. Opportunities to fine tune the design (without material changes)
would take place during the completion of the 60%and 90% design documents.
Roadway Elevation & Harmonization
The roadway elevation in the design criteria for the West Avenue Project requires minimum road
crown elevation of 3.7' NAVD. The design/build team will meet individually with each property in the
corridor to discuss harmonization before construction begins. These meetings are anticipated to
begin 2 — 3 months after this Change Order is approved. Harmonization will be unique to each
property and designed to meet site-specific conditions. At the Resilience Accelerator workshop, the
team developed six harmonization prototypes as a starting point.
Page 998 of 1751
Vehicular Travel Lanes
The project has 70 feet of public right-of-way (ROW) space. The current design criteria requires a
36.5 feet of ROW space to be dedicated to vehicles and 33.5 feet for pedestrians, bicycles and
greenspace. In order to utilize more of the ROW for pedestrians, the .Resilience Accelerator
participants proposed reducing the travel lane widths and eliminating parking south of 14th Street to
provide more space for pedestrians and greenspace. The Resilience Accelerator participants
recommend for the pedestrian space to be maximized. The new proposed criteria will require that 40
feet of ROW be dedicated to bicycles, pedestrians and greenspace, and only 30 feet be dedicated to
vehicles (Attachment B).
The team thoroughly evaluated the potential of adding center medians along the corridor. However,
based on safety needs along the corridor, location of required turn lanes, location of building
entrances and exits, and maintenance of traffic flow it was not recommended to add center medians,
therefore the center lane will be used as a turning and access lane. Rather, the preferred approach is
to focus on enhancing the pedestrian and bicycle experience where possible along West Avenue and
at the bay front and Collins Canal street ends, with more pedestrian friendly spaces, such as small
plazas, public art, etc(Attachment C).
The West Avenue typical section South of 14th Street will reflect the following:
a. Two 5.5'wide protected bike lanes, one on either side of the road.
b. Two 10' wide lanes, one northbound and one southbound vehicular travel lane and one 10' foot
two way center lane.
c. A 17' "Rambla style" Sidewalk with enhanced tree canopy and landscaping on the east side of
West Avenue.
d.A 5'ADA sidewalk and 4'planter on the west side of West Avenue.
Stormwater Quality
Maintaining high water quality standards are an integral component to the success of this project.
The design will address the quality of the water being discharged from the pump station into
Biscayne Bay through pollution control devices.
Resilience Accelerator and Design Criteria Professional Recommendations
Based on the City's internal review, ULI Report and recommendations from the Resilience
Accelerator, the following items should be included in the project:
1. Updating the design criteria for storm protection from a 5-year to a 10-year storm event.
2. Installing four (4) permanent stormwater auxiliary power generators at three locations; one (1) at
5th Street, one (1) at 6th Street and two (2) at 10th Street. Permanent generators will provide
redundancy during power outages to the existing pump stations. The location of the generators will
be coordinated with the Planning and the Environment & Sustainability Departments to ensure an
enhanced street end design. The generator for 5th Street and one of the two generators for 10th
Street are for pump stations installed by FDOT.
3. Resurfacing the Mon Court alleyway from 8th Street to 14th Street.
Page 999 of 1751
4. Increased resident participation, to include public interface, presentations, exhibits, meetings and
design work, related to private property harmonization.
5. Updating and enhancing with additional landscape, and lighting to accommodate more tree
canopy, wider sidewalks where possible, and pavers to provide an enhanced pedestrian experience
and connectivity to the baywalk, as well as the enhancing of the 10th Street street-end.
6. Resurfacing and striping of West Avenue from 6th Street to 8th Street.
7. Protection of all specimen trees defined by the City Code throughout construction. The landscape
designer and the contractor will work with the Urban Forester to ensure specimen trees are protected
during construction to minimize the impacts to mature tree canopy.
8. Concrete Sidewalk addition on the North side of 6th Street between West Avenue and Alton Road.
9. Interface with the residents, create additional exhibits, attend monthly meetings, visits and
presentations.
Other Design/Builder Costs
Based on the Design/Builders inability to move forward with the project during the evaluation of the
stormwater criteria and design, listed below are the associated costs:
1. Salary and Labor cost escalation due to work stoppage for approximately one year.
2. Material and commodity escalation; increased costs of materials, asphalt, pump equipment,
electrical equipment, concrete and fuel costs, due to work stoppage for approximately one year.
3. Re-start impact; loss of efficiency, loss of employees, overhead costs, re-hire fees.
The Design/Builder submitted a proposal (Attachment A)"in the amount of $5,950,000, for the
recommendations listed above.
Additional Scope
Based on the Design Criteria Professional's recommendations, the following item should be
considered:
An analysis of pre and post storm measurements and conditions, depicting the results of the
improvements. This would consist of an analysis modeling the existing storm drainage system and
comparing it to an analysis that models the storm drainage of the same area but with the
implementation of the 10 year storm design proposed, which includes additional pump stations, the
increased pipe sizing and all other new, added components to determine the different volumes of
stormwater evacuated by the improvements.
The Design/Builder submitted a proposal (Attachment A) for additional scope in the amount of
$20,000, for the item listed above.
This Change Order No. 3, for the West Avenue Phase II Improvements South of 14th Street Project,
will include additional design and construction services associated with the recommendations by the
Resiliency Accelerator Program, other elements added by the Design Criteria Professional and
Design/Builder costs in the not-to-exceed amount of $5,950,000, plus 10% owner's contingency in
the amount of$595,000 for a total of$6,545,000. The recommended additional scope, pre and post
Page 1000 of 1751
stormwater analysis, is in the not-to-exceed amount of$20,000, plus 10% owner's contingency in the
amount of $2,000, for a total of $22,000. The total not-to-exceed amount for this Change Order,
including additional scope and contingency, will be$6,567,000.
This Change Order will increase the existing $14,278,113 contract with Ric-Man Construction to
$20,845,113, including contingency.
The Design/Builder has submitted this not-to-exceed cost proposal, which was reviewed and
analyzed by CIP, Environment and Sustainability and the Public Works Departments and was found
to be of an acceptable order of magnitude considering the complex logistics of construction.
A non-compensatory time extension change order will be executed by the City Manager, following
approval of this'resolution.
Funding will be addressed as part of the next Capital Budget Amendment. Funding sources could
include Water and Sewer Bonds, Stormwater Bonds, the County's Interlocal Agreement funds, or
funds associated with the 2018 GO Bond.
CONCLUSION
The Administration recommends the City Commission approve the resolution.
Amount 1 $6,567,000 Account 1 Subject to 2nd Amendment to Capital Budget
FY 18/19
Total $6,567,000
Legislative Tracking
Capital Improvement Projects
ATTACHMENTS:
Description
n Attachment A- Proposal
o Attachment B - Typical Street Sections
o Attachment C - Conceptual Plan for Streetend Parks
o Resolution
•
Page 1001 of 1751
Attachment A
3100 SW 15th Street
Deerfield Beach,Florida 33442
COMBY. l FL,ll18. Office:(954)426-1221
ldlgLtl,FLOPO�
Fax:(954)426-1226
City of Miami Beach November 1, 2018
1700 Convention Center Drive Sent Via E-Mail
Miami Beach,FL 33139
Attn:Jorge Rodriguez
Subject: KB-090 West Avenue Phase II South
Re: Proposed Change Orders
Dear Sabrina,
Pursuant to your request to submit pricing on various potential Change Orders for South
(090) contract at West Ave,please find attached Summary Change Order Sheet for your
review and approval.
The Summary of Costs for Design and Construction are as follows:
Resiliency Accelerator Changes $5,950,000
Alternate Full Depth Asphalt $ 651,000
Alternate for 10 Year Drainage Model Analysis $ 20,000
Ric-Man Construction FL, Inc (RMCF) stands ready with our lead Design Consultant, CES,to
perform the contract and changed work safely, in the most efficient manner possible as we
serve the interests of the City and its Residents on this most important project.
We await any questions you may have and look forward to the "re-start"directive on South
West Ave (090) in the very near future.
Sincerely,
r\---?
Michael R. Fischer, COO.
Ric-Man Construction FL, Inc.
RIC - MAN CONSTRUCTION FLORIDA , I N C .
Page 1002 of 1751
Ric-Man Construction Ft,Inc(RMCF)
West Ave 090 South-Change Order Summary Sheet
11/1/20181 (
,
Item No Category Description Pricing
t- Contract 09O-South
•
1 Generator Sets 1Gen Sets and Platforms at 5th,6th and 10th st(2,ea) $ 1,950,000.00
i(2 of 4 are FOOT 5th,10th)
C-9 200 KW with DBA 4O Sound enclosure,ATS and 48Hrfuel supply
Sitework,Platform.Ductbank,Electrical wk,Landscaping
iPowertransformerbyFPL _,- -_ I
#jIj i�
2 Alton Court re-surfacing !From 8th Street to 14th-1"mill and overlay only i$ 75,000.00
3} Resurface milling and striping West Ave 16th St to 8th St.-1"mill and overlay•_ B P B Y_— :$ 160,000.00
_-_ 4 Concrete Sidewalk-6" IN side 6th st between West Ave and Alton-6'wide !$ 25,000,00
5 10 year Storm Water Drainage Road work-24'and 48"RCP-added 6th to 8th street-avg 2'lowering of invert I$ 1,312,000.00
6 Design/Build Enhancements-Accelerator Utility Corridor,Roadway,Landscaping,MOT,10th st Enhance,lighting $ 1,617,438.0D
7 PIO/Harmonization effort Increased public Interface,drawings,visits,presentations S 72,000,00
• i BIUrban Forester Arborist;Existing tree protection $ 83,750.00
I
91UU Resiliency Effort-Accelerator Work shop,exhibits,meetings,conceptual re-designs $ 67,328.00
y
1OWCommodlty and Subcontractor Escalation RMCF materials,plus electrician,masons,flat work,MOT,Asphalt,striping,signage,etc. $ 281,428.00
111Salary and Labor Escalation RMCF direct labor,Salaries(all) $ 156,715.00
12?Re-start Impact toss of efficiency(momentum)-OH carrying costs,loss of employees,re-hire fees 5 149,341.00
-------I.__'---i --_—_
_._ E BASE CO Summary Amount-O9O South $ 5,950,000.00
—t'
i
i
OPTION i 13!Full Depth Asphalt .Substituting 2"Asphalt over 8"limerock base with 5"/2"Asphalt over 12"of stabilized base 1$ 651,000.00
OPTION 1 i1O Year Drainage Model Analysis ~Review AECOM Existing 10 Year Drainge Model '$ 20,000.00
Page 1003 of 1751
ATTACHMENT B
West Avenue
Improve Current (2020 - 2050) 1 Typical Street Section 8th to 14th St �,R,.>
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• Delivering intent of Approved ..` ' ( 11 ;
Transportation Plan (prioritizing i 4i u, " '.
pedestrians and bike lanes —40'of 70' }; '-- l F -`'-'
ROW) and City Street Design Guidelines �:
5 yrvE a v.5,
• Optimizing use of roadspace for I —'X- ` '• :z`,.:,1/4,
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community desires: ki I '`' , G,....7' - - .`4� -'
o Parking ,�LL \l '.'i.• I. 1" . �, a' ' .1
o Use of green infrastructure (e.g. f � �,. , Y )"1^t� " """="`z
bioswales, trees and permeable` J
pavers) : a 'i I. ),--.. 1,,,.., , f; 'i:
o Aesthetics, street furniture, k.
t ; , , '' . . i �, 1 - ?
o Ensures fire safety I I ` : !. ,...;......411,-.11.1: °.
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Page 1004 of 1751
ATTACHMENT C
West Avenue
Improve Current (2020 - 2050) I Creation of Streetend Parks
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• Improved connectivity to very limite public waterfront area
• Opportunities for place-making
• Expanded pedestrian walkway and greenspace
Page 1005 of 1751