2018-30625 Resolution RESOLUTION NO. 2018-30625
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER, PURSUANT TO INVITATION TO BID (ITB) NO. 2018-240-ZD
TO FURNISH AND INSTALL FIRE ALARM SYSTEMS REPLACEMENTS, TO
AWARD BID LOCATIONS 1, 2, 3, 4, 5, 7, 8,' AND 9 TO FIRE ALARM
SYSTEMS AND SECURITY, INC. AND BID LOCATION 6 TO METRO DADE
SECURITY SYSTEM, INC, THE LOWEST RESPONSIVE RESPONSIBLE
BIDDERS FOR EACH GROUP, RESPECTIVELY; AND AUTHORIZING THE
CITY MANAGER TO EXECUTE AGREEMENTS WITH FIRE ALARM
SYSTEMS AND SECURITY, INC. AND METRO DADE SECURITY SYSTEM,
INC. FOR THE AWARDED ITEMS; AND AUTHORIZING THE
ADMINISTRATION TO ESTABLISH A POOL OF PRE-QUALIFIED BIDDERS
WITH FIRE ALARM SYSTEMS AND SECURITY, INC., METRO DADE
SECURITY SYSTEM, INC. AND ELECTRONIC SECURITY & LOW VOLTAGE
SOLUTIONS LLC FOR FUTURE FIRE ALARM SYSTEMS REPLACEMENT
PROJECTS; AND FURTHER AUTHORIZING THE CITY MANAGER TO
AWARD FUTURE FIRE ALARM SYSTEMS REPLACEMENT PROJECTS
PURSUANT TO THE POOL OF PREQUALIFIED CONTRACTORS FOR
PROJECTS WITH A NOT TO EXCEED PROJECT AMOUNT OF $200,000.
WHEREAS, the City currently owns and maintains the following facilities: the parking
garages located on 13th Street, 42nd Street and 7th Street, the Fire Station No. 2 and 3, the
Fleet/Sanitation building, the Historic City Hall, Police Athletic League (PAL) building, the Police
Headquarter and adjacent parking garage; and
WHEREAS, the existing fire alarm systems at these facilities require replacement due to
increased failure rates of system components, inability of manufacturers to provide replacement
parts (particularly microprocessors and power supplies), failure of the system to meet
owner/occupants current needs and the lack of trained service personnel with adequate
knowledge and understanding of older model fire alarm systems; and
WHEREAS, on October 1, 2018, the City issued ITB No. 2018-240-ZD to establish
contracts to furnish and install fire alarm systems in these locations and establish a pool of pre-
qualified bidders for future projects on an as needed basis; and
WHEREAS, a voluntary pre-proposal meeting was held on October 15, 2018; and
WHEREAS, on November 13, 2018, the City received a total of four (4) bids; and
WHEREAS, ABAR Technology Group Corp submitted its bid via email and was,
therefore, deemed nonresponsive; and
WHEREAS, the ITB stated that the lowest responsive, responsible bidder meeting all
terms, conditions and specifications of the ITB will be recommended for award; and
WHEREAS, Fire Alarm Systems and Security Inc. has been deemed the lowest
responsive and responsible bidder for the parking garages located on 13th Street (Bid Location
1), 42nd Street (Bid Location 2), and 7th Street (Bid Location 3), the Fire Station No. 2 (Bid
Location 4) and 3 (Bid Location 5), the Historic City Hall (Bid Location 7), Police Athletic League
(PAL) building (Bid Location 8), the Police Headquarter and adjacent parking garage (Bid
Location 9); and
WHEREAS, Metro. Dade Security System, Inc. was deemed the lowest responsive and
responsible bidder for the Fleet/Sanitation building (Bid Location 6); and
WHEREAS, on November 14, 2018, the Mayor and City Commission approved the
recommendation of the Finance and City-Wide Projects Committee, pursuant to Resolution
2018-30605, to establish prequalified pools of contractors to expedite City projects; and
WHEREAS, the ITB allowed for the establishment of a prequalified pool of contractors
for future projects; and
WHEREAS, Fire Alarm Systems and Security Inc., Electronic Security & Low Voltage
Solutions LLC and Metro Dade Security Systems, Inc. submitted a bid to be considered for the
pre-qualified contractors for future projects and have all been deemed to be qualified per the
requirements of the ITB; and
WHEREAS, in the cases where the City needs to expedite replacement or repair of a fire
alarm system, given the life safety nature of these systems, the requesting department shall
invite the three (3) pre-qualified contractors to submit pricing for the project; and
WHEREAS, to expedite fire alarm replacement projects, it is beneficial to authorize the
City Manager to award the above referenced future projects from the pool of prequalified
contractors, for projects with a not to exceed amount of$200,000 each.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, hereby accept the
recommendation of the City Manager, pursuant to Invitation to Bid (ITB) No. 2018-240-ZD to
furnish and install fire alarm systems replacements, to award Bid Locations 1, 2, 3, 4, 5, 7, 8,
and 9 to Fire Alarm Systems and Security, Inc. and Bid Location 6 to Metro Dade Security
System, Inc., the lowest responsive responsible bidders for each group, respectively; and
authorize the City Manager to execute agreements with Fire Alarm Systems And Security, Inc.
and Metro Dade Security System, Inc. for the awarded items; and authorize the Administration
to establish a pool of pre-qualified bidders with Fire Alarm Systems and Security, Inc., Metro
Dade Security System, Inc. and Electronic Security & Low Voltage Solutions LLC for future fire
alarm systems replacement projects; and further authorize the City Manager to award future fire
alarm systems replacement projects pursuant to the prequalified pool of contractors for projects
with a not to exceed project amount of$200,000.
PASSED AND ADOPTED this /d day of DeCPartbt018.
Dan Gelber, Y ay.'
ATTE •
1.
Rafael Granado, City Clerk �\
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Resolutions- C7 H
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: December 12, 2018
SUBJECT A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER, PURSUANT TO INVITATION TO BID (ITB) NO. 2018-240-ZD TO
FURNISH AND INSTALL FIRE ALARM SYSTEMS REPLACEMENTS, TO AWARD
BID LOCATIONS 1, 2, 3, 4, 5, 7, 8, AND 9 TO FIRE ALARM SYSTEMS AND
SECURITY, INC., AND BID LOCATION 6 TO METRO DADE SECURITY
SYSTEMS, THE LOWEST RESPONSIVE RESPONSIBLE BIDDERS FOR EACH
GROUP, RESPECTIVELY; AND AUTHORIZING THE CITY MANAGER TO
EXECUTE AGREEMENTS WITH FIRE ALARM SYSTEMS AND SECURITY, INC.
AND METRO DADE SECURITY SYSTEMS, INC. FOR THE AWARDED ITEMS;
AND TO ESTABLISH A POOL OF PRE-QUALIFIED BIDDERS FOR FUTURE FIRE
ALARM SYSTEMS REPLACEMENT PROJECTS; AND DELEGATING TO THE
CITY MANAGER THE AUTHORITY TO AWARD FUTURE FIRE ALARM SYSTEMS
REPLACEMENT PROJECTS PURSUANT TO THE POOL OF PREQUALIFIED
CONTRACTORS FOR PROJECTS WITH A NOT TO EXCEED PROJECT
AMOUNT OF $200,000.
RECOMMENDATION
Adopt the Resolution.
ANALYSIS
Fire alarm systems are required by law and are an important part of assuring the safety of the
residents, visitors and employees that utilize these facilities. Currently, the fire alarm systems at the
following locations are in dire need of replacement: parking garages located on 13th Street, 42nd
Street and 7th Street, the Fire Station No. 2 and 3, the Fleet/Sanitation building, the Historic City
Hall, Police Athletic League(PAL) building, the Police Headquarter and adjacent parking garage.
After years of construction of these buildings, significant retrofit activity is often required to maintain
these buildings to current safety and efficiency standards. Of prime concern to the City are the life
safety systems within these buildings which now require attention, and typically some degree of
upgrade or replacement of the fire alarm system. Existing fire alarm systems may require replacement
for several reasons, including: increased failure rates of system components; inability of
manufacturers to provide replacement parts (particularly microprocessors and power supplies); failure
of the system to meet owner/occupants current needs; and the lack of trained service personnel with
adequate knowledge and understanding of older model fire alarm systems. Therefore, the City
sought to establish contracts to furnish and install fire alarm systems in the aforementioned locations.
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Additionally, through this ITB, the City sought to establish a pool of pre-qualified contractors in an
effort to expedite the replacement of fire alarm systems as the need arises.
ITB PROCESS
ITB No. 2018-240-ZD was issued on October 1, 2018 with a bid opening date of November 13,
2018. Six (6) addenda were issued. The Procurement Department issued bid notices to 218
companies utilizing www.publicpurchase.com website and 175 via email notification. Sixty-three (63)
prospective bidders accessed the advertised solicitation. The notices resulted in the receipt of four
(4) responses from: Fire Alarm Systems and Security Inc, Electronic Security & Low Voltage
Solutions LLC, Metro Dade Security Systems, Inc. and ABAR Technology Group Corp.
The bid submitted by ABAR Technology Group Corp fail to meet the requirements established in
Section 400, entitled "Bid Submittal Requirements and Format." Said Section requires that proposers
submit bids in an opaque, sealed envelope or container on or before the due date established for the
receipt of bids. It also specifically states that bids received electronically, either through email or
facsimile, are not acceptable and will be rejected. ABAR Technology Group Corp sent its bid via
email and was therefore deemed nonresponsive.
The ITB stated that the lowest responsive, responsible bidder meeting all terms, conditions, and
specifications of the ITB will be recommended for award. In its due diligence, the Procurement and
Property Management Departments verified that the lowest responsive bid submitted by Fire Alarm
Systems and Security Inc. and Metro Dade Security Systems, Inc., met the requirements of the ITB,
including licensure and bonding capacity.
Accordingly, Fire Alarm Systems and Security Inc. has been deemed the lowest responsive and
responsible bidder for the parking garages located on 13th Street, 42nd Street and 7th Street, the
Fire Station No. 2 and 3, the Historic City Hall, Police Athletic League (PAL) building, the Police
Headquarter and adjacent parking garage and met all terms, conditions, and specifications of the
ITB. Further, Metro Dade Security Systems, Inc. was deemed the lowest responsive and responsible
bidder for the Fleet/Sanitation building and met all terms, conditions, and specifications of the ITB.
See Attachment A: Bid Tabulation. Below is a summary of the firms.
Fire Alarm Systems and Security Inc. is certified as an Alarm System Contractor I through the State
of Florida, Division of Business and Professional Regulations and has an active status as a Florida
corporation. Fire Alarm Systems and Security Inc. has previously contracted with the City of Miami
Beach for fire alarm systems monitoring services via ITB 48-11/12 and again in ITB 2016-050-MT.
Additionally, Fire Alarm Systems and Security Inc. has received satisfactory feedback from projects
similar in scope. The evaluations included its experience and qualifications, ability to manage project
costs, maintain project schedule and overall customer satisfaction.
Metro Dade Security Systems, Inc. is certified as an Alarm System Contractor I through the State of
Florida, Division of Business and Professional Regulations and has an active status as a Florida
corporation. Metro Dade Security Systems, Inc. is also an awarded vendor for Miami Dade County
Contract No. 6694-4/11-4 for services to fire alarm systems. Additionally, Metro Dade Security
Systems, Inc. has received satisfactory feedback from projects similar in scope. The evaluations
included its experience and qualifications, ability to manage project costs, maintain project schedule
and overall customer satisfaction.
For the prequalification pool portion of the ITB, the bids received from Fire Alarm Systems and
Security Inc., Electronic Security & Low Voltage Solutions LLC and Metro Dade Security Systems,
Inc. indicated that they wish to be pre-qualified to participate in future pricing competition on an as
needed basis. All three firms have been deemed to be qualified per the ITB requirements. In the
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cases where the City needs to replace or repair a fire alarm system, the requesting department shall
invite the three (3) pre-qualified bidders and request pricing for each project. It is recommended that
the City Manager, in order to expedite these fire alarm replacements, be authorized to award future
projects to the lowest responsive contractor for projects with a project amount not to exceed
$200,000.
CONCLUSION
After considering the bids received and the evaluation of staff, pursuant to ITB 2018-240-ZD, I
recommend that the Mayor and City Commission of the City of Miami Beach, Florida, approve the
Resolution, pursuant to Invitation to Bid (ITB) No. 2018-240-ZD to furnish and install fire alarm
systems replacements, to award Bid Locations 1, 2, 3, 4, 5, 7, 8, and 9 to Fire Alarm Systems and
Security, Inc. and Bid Location 6 to Metro Dade Security Systems, the lowest responsive responsible
bidders for each group, respectively; and authorizing the City manager to execute agreements with
Fire Alarm Systems And Security, Inc. and Metro Dade Security Systems, Inc. for the awarded items;
and, further, to establish a pool of pre-qualified bidders for future fire alarm systems replacement
projects; and delegating to the City Manager the authority to award future fire alarm systems
replacement projects pursuant to the prequalified pool of contractors for projects with a not to exceed
project amount of$200,000.
KEY INTENDED OUTCOMES SUPPORTED
Build And Maintain Priority Infrastructure With Full Accountability
FINANCIAL INFORMATION
Expenditures will be based on previously approved funding.
Legislative Tracking
Property Management/Procurement
ATTACHMENTS:
Description
o Attachment A
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ATTACHMENT A: BID TABULATION
ITB 2018-240-ZD TO FURNISH AND INSTALL FIRE ALARM SYSTEMS-CITYWIDE(INDIVIDUAL PROJECTS)
Metro Dade Security Electronic Security&low Fire Alarm Systems and
Project Locations Systems,Inc.' Voltage Solutions LLC2 Security Inc.2
ITB PRICE FORM-1 13th STREET PARKING GARAGE(60130) $47,134 $37,537 $25,500'
ITB PRICE FORM-2 42nd STREET PARKING GARAGE(69370) $112,246 $43,125 $31,000'
ITB PRICE FORM-3 7th STREET PARKING GARAGE (69310) $141,030 $39,537 $22,000'
ITB PRICE FORM-4 FIRE STATION#2(60077) $78,730 N/B $65,000'
ITB PRICE FORM-5 FIRE STATION#3 (67200) $49,900 N/B $40,000'
ITB PRICE FORM-6 FLEET/SANITATION (69470) $12,060' $38,844 $28,000
ITB PRICE FORM-7 HISTORIC CITY HALL(60618) $138,500 N/B $105,000'
ITB PRICE FORM-8 POLICE ATHLETIC LEAGUE BUILDING(61100) $80,900 N/B $25,0001
ITB PRICE FORM-9 POLICE HQ&PARKING GARAGE (68720) $167,000 N/B $124,0001
'Recommended for award
'Pre-Qualification pool
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