2018-30631 Resolution RESOLUTION NO. 2018-30631
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE
RECOMMENDATION OF THE FINANCE AND CITYWIDE
PROJECTS COMMITTEE AND THE CITY MANAGER, AND
WAIVING, BY 5/7THS VOTE, THE COMPETITIVE BIDDING
REQUIREMENT PURSUANT TO SECTION 2-367 OF THE CITY
CODE, FINDING SUCH WAIVER TO BE IN THE BEST
INTEREST OF THE CITY; APPROVING, IN CONCEPT, A
SCOPE OF WORK FOR A PROPOSED PROFESSIONAL
SERVICES AGREEMENT BETWEEN THE CITY AND RER
CONSULTING ENTERPRISE LLC, FOR SERVICES RELATED
TO THE CITY'S CULTURAL PROGRAMMING DURING THE
2019 MEMORIAL DAY WEEKEND; AND AUTHORIZING THE
CITY MANAGER TO NEGOTIATE, DRAFT, AND EXECUTE, IN
A FORM ACCEPTABLE TO THE CITY ATTORNEY, AN
AGREEMENT IN AN AMOUNT NOT TO EXCEED $80,000, THE
TERMS OF WHICH AGREEMENT SHALL INCLUDE (i)
IDENTIFYING AND/OR CONTRACTING WITH PERFORMERS
AND OTHER EVENT-RELATED VENDORS, (ii) SECURING
SPONSORSHIPS, AND (iii) PRODUCING THE FULL
ACTIVATION OF CULTURAL PROGRAMMING AND RELATED
SPECIAL EVENTS DURING THE 2019 MEMORIAL DAY
WEEKEND.
WHEREAS, in 2018, the Mayor's Blue Ribbon Panel on Memorial Day Weekend (the
"Panel") discussed initiatives to enhance both the safety and cultural vibrancy of activities on
Miami Beach during Memorial Day Weekend; and
WHEREAS, the Panel recommended that, in the future, the City provide cultural
programming during Memorial Day Weekend, potentially including a gospel concert, spoken
word event, welcome center, and/or other low-impact activities throughout the City; and
WHEREAS, at the February 23, 2018 meeting of the Finance and Citywide Projects
Committee ("FCWPC"), the Committee recommended funding cultural programming for the
2019 Memorial Day Weekend, in the amount of $100,000, which funding was subsequently
approved as part of the City's FY 2018/19 operating budget; and
WHEREAS, prior to the 2018 Memorial Day Weekend, the City invited key stakeholders
and residents to engage in an open dialogue, titled Unity in the Community, to share how to
make Memorial Day Weekend welcoming to all residents and guests, address and ease
perceived cultural differences in the community, and explore how to have a safe, fun and
pedestrian friendly weekend that complements the Air& Sea show; and
WHEREAS, during the 2018 Memorial Day Weekend, the following cultural events were
successfully produced: Welcome Center at MDPL, Sunday gospel choir performance, poetry
reading, jazz performance, movie screening, and youth poetry slam; and
WHEREAS, at the October 17, 2018 City Commission meeting, Commissioner Arriola
proposed that the City provide cultural programming during Memorial Day Weekend 2019, to be
performed by RER Consulting Enterprise LLC ("RER"), and allocate funding for such
programming, in the amount of $100,000, all of which was referred to the FCWPC for further
discussion; and
•
WHEREAS, Ruban Roberts, the chief executive officer of RER, served as co-chair of the
Panel, until the term of the Panel expired; and
WHEREAS, at its November 30, 2018 meeting, the FCWPC recommended that the City
Commission (i) approve, in concept, RER's proposal for cultural programming during Memorial
Day Weekend, and (ii) direct the City Administration to negotiate a Professional Services
Agreement with RER; and
WHEREAS, under the proposed agreement, RER would execute cultural programming
for Memorial Day Weekend 2019 on the City's behalf; and
WHEREAS, RER is requesting $75,000 in fees for its services and up to $5,000 to cover
out-of-pocket expenses associated with its services.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the Finance and Citywide Projects
Committee and City Manager, and waive, by 5/7ths vote, the competitive bidding requirement
pursuant to Section 2-367 of the City Code, finding such waiver to be in the best interest of the
City; approve, in concept, a scope of work for a proposed Professional Services Agreement
between the City and RER Consulting Enterprise LLC, for services related to the City's cultural
programming during the 2019 Memorial Day Weekend; and authorize the City Manager to
negotiate, draft, and execute, in a form acceptable to the City Attorney, an agreement in an
amount not to exceed $80,000, the terms of which agreement shall include (i) identifying and/or
contracting with performers and other event-related vendors, (ii) securing sponsorships, and (III)
producing the full activation of cultural programming and related special events during the 2019
Memorial Day Weekend.
PASSED and ADOPTED this 12th day of December, 2018.
ATTEST: / 1"
Dan Gelber V
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Rafael E. Granado _ �IW▪ ..••.•• �4
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Resolutions - C7 N
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: December 12, 2018
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
FINANCE AND CITYWIDE PROJECTS COMMITTEE, APPROVING IN
CONCEPT, A SCOPE OF WORK FOR A FUTURE AGREEMENT BETWEEN THE
CITY OF MIAMI BEACH AND RER CONSULTING ENTERPRISES LLC, FOR
CONSULTING SERVICES RELATED TO THE CITY'S CULTURAL
PROGRAMMING DURING THE 2019 MEMORIAL DAY WEEKEND; AND
AUTHORIZING THE CITY MANAGER TO NEGOTIATE, DRAFT, AND EXECUTE,
IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AN AGREEMENT IN AN
AMOUNT NOT TO EXCEED $80,000, THE TERMS OF WHICH AGREEMENT MAY
INCLUDE (I) IDENTIFYING AND/OR CONTRACTING WITH PERFORMERS AND
OTHER EVENT-RELATED VENDORS, (II) SECURING SPONSORSHIPS, AND (III)
PRODUCING THE FULL ACTIVATION OF CULTURAL PROGRAMMING AND
RELATED SPECIAL EVENTS DURING THE 2019 MEMORIAL DAY WEEKEND.
RECOMMENDATION
Administration recommends approving, in concept, a scope of work for a future agreement between
the City of Miami Beach and RER Consulting Enterprise LLC, for consulting services related to the
City's cultural programming during the 2019 Memorial Day Weekend; and authorizing the City
Manager to negotiate, draft, and execute, in a form acceptable to the City Attorney, an agreement in
an amount not to exceed $80,000, the terms of which agreement may include (i) identifying and/or
contracting with performers and other event-related vendors, (ii) securing sponsorships, and (iii)
producing the full activation of cultural programming and related special events during the 2019
Memorial Day Weekend.
ANALYSIS
In 2018, the Mayor's Blue Ribbon Task Force on Memorial Day Weekend spent several months in
discussing initiatives to enhance both the safety and cultural vibrancy of activities on Miami Beach
during Memorial Day Weekend. The Task Force recommended providing cultural programming to
include a potential gospel concert, spoken word event, welcome center, and other low impact activity
throughout the City.
At the February 23, 2018 meeting of the Finance and Citywide Projects Committee (FCWPC), the
Committee recommended funding this cultural programming in the amount of $100,000, which was
subsequently approved as part of the FY 2018/19 operating budget.
Prior to the Memorial Day Weekend, the City invited key stakeholders and residents to engage in an
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open dialogue, titled Unity in the Community, to share how to make Memorial Day Week welcoming
to all residents and guests, address and ease perceived cultural differences in the
community, and explore how to have a safe, fun and pedestrian friendly weekend that compliments
the Air&Sea show.
During the 2018 Memorial Day Weekend, despite the rainy weekend and the cancelation of the
Mayor's Basketball Game and Junkanoo, the following events were produced successfully and well
received: Welcome Center at MDPL, Sunday gospel choir performance, poetry reading, jazz
performance, movie screening and youth poetry slam. See exhibit A for the FY 17/18 budget and
actuals.
During the September 2018 City Commission meeting, Commissioner Arriola proposed continuing the
cultural programming and $100,000 funding for Memorial Day Weekend 2019 with execution of the
cultural programming by Ruban Roberts. Mr. Roberts had previously been co-chair of the Mayor's
Blue Ribbon Task Force on Memorial Day Weekend in 2018.. The City Commission approved and
referred the item to the FCWPC.
The City is currently negotiating terms and conditions of an agreement with RER Consulting
Enterprise LLC ("RER"), whose Chief Executive Officer is Ruban Roberts. RER would be
responsible for executing cultural programming for Memorial Day Weekend 2019 on the City's behalf.
RER is requesting $65,000 in fees, $5,000 in out-of-pocket fees and a $10,000 bonus payment on
the successful execution of the Memorial Day Weekend events.
This $80,000 payment to RER would be in addition to the $100,000 budgeted for cultural
programming. Any additional costs, beyond the $100,000, for the execution and activation of
Memorial Day Weekend cultural programming would be subject to sponsorships secured by RER. In
kind service needed for the event have not yet been determined and would subject to approval of the
master plan and budget by the City Manager, and may require additional budget approval.
During the November 2019 FCWPC, the committee approved, in concept, the plan, budget and
recommended the City Commission approve.
CONCLUSION
Administration recommends approval to proceed with negotiations for a future agreement with RER
KEY INTENDED OUTCOMES SUPPORTED
Maximize The Miami Beach Brand As A World Class Destination
Legislative Tracking
Tourism, Culture and Economic Development
Sponsor
Sponsored by Commissioner Ricky Arriola
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ATTACHMENTS:
Description
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