FDOT Locally Funded Agreement Poly--30fig
FM No.:422239-2-12-01
FEID No.:)00000(XXXX
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
LOCALLY FUNDED AGREEMENT
THIS Locally Funded Agreement(hereinafter referre to as"AGREEMENT"), entered into this
t day of .( b C_ _ _ 20,E x , by and between the State of Florida
Department of Transportation hereinafter called the DEPARTMENT,and the CITY OF MIAMI BEACH,
located at 1700 Convention Center Drive, Miami Beach, FL 33139, hereinafter called the
PARTICIPANT.
WITNESSETH •
WHEREAS, the DEPARTMENT and the PARTICIPANT are desirous of having the DEPARTMENT
support the Development and Implementation of a Transportation Management Initiative(TMI),in the
City of Miami Beach,Florida,in connection with Financial Management(FM)Number 422239-2-12-01.
Refer to Exhibit"A"of this Agreement attached hereto and made a part hereof fora detailed Scope
of Services;and,
WHEREAS,the DEPARTMENT'S State Management Plan defines TMIs as hybrid entities that are the
first step in a process in which employers and other interested parties consider collective actions for
improving the means to carry people and/or goods.
WHEREAS,the TMI services are in the interest of both the PARTICIPANT and the DEPARTMENT and
ft.would be more practical, expeditious, and economical for the DEPARTMENT to perform such
activities;and,
WHEREAS,the PARTICIPANT by Resolution No. 7011g-3044% adopted on ‹..:€ P, C
,20lil,a copy of which is attached hereto and made a part hereof,authoriz s the proper
officials to enter into this AGREEMENT.
NOW,THEREFORE, in consideration of the mutual benefits to be derived from joint participation on
the PROJECT,the parties agree to the following:
1. The recitals set forth above are true and correct and are deemed incorporated herein.
2. The DEPARTMENT shall be responsible for assuring that the Project complies with all
applicable Federal,State and Local laws,rules,regulations,guidelines and standards.
3. The PARTICIPANT agrees to make all previous studies,maps,drawings,surveys and
other data and information pertaining to the Project available to the DEPARTMENT at
no extra cost.
4. The DEPARTMENT shall have the sole responsibility for resolving claims and requests
•
•
for additional work for the Project.The DEPARTMENT will make reasonable efforts to
obtain the PARTICIPANT's input in its decisions.
Page 1
5. The total cost for the Project which consists of services for up to seven hundred
ninety-two hours from October 1,2018 thru August 31,2019,hereinafter referred to
as Project Costs,is$39,742.56. The total DEPARTMENT Project participation is in
the amount of$19,871.28.The PARTICIPANT'S share is a lump sum payment of
$19,871.28. The PARTICIPANT'S share of$19,871.28 is non-refundable.
Department's Share $ 19,871.28
Participant's Share $ 19,871.28
TOTAL PROJECT COST $ 39,742 56
The PARTICIPANT agrees that it will, within thirty(30) days of execution of this
Agreement,furnish the DEPARTMENT with a check in the amount of- $19,871.28
towards the Project Costs. In the event payment is not received by the
DEPARTMENT within 30 days of the execution of this Agreement,this Agreement
may be terminated.
Remittance shall be made payable to the State of Florida Department of
Transportation.Payment shall be clearly marked to indicate that it is to be applied to
FM Project No.:422239-2-12-01.
Payment shall be mailed to:
Florida Department of Transportation-District Six
Procurement Department
1000 NW 111 Avenue
Miami, Florida 33172
Attn: Christopher Grant-Henriques
With a copy to:Raymond Freeman
(A) Should Project modifications occur that increase the PARTICIPANT's share
of total Project Costs, the PARTICIPANT will be notified by the
DEPARTMENT. The PARTICIPANT agrees to provide, without delay, in
advance of the additional work being performed,adequate funds to ensure
that cash on deposit with the DEPARTMENT is sufficient to fully fund its
share of the Project.The DEPARTMENT shall notify the PARTICIPANT as
soon as it becomes apparent the actual cost will overrun the award amount;
however,failure of the DEPARTMENT to so notify the PARTICIPANT shall
not relieve the PARTICIPANT from its obligation to pay for its full
,participation. Funds due from the PARTICIPANT during the Project not
paid within forty(40)calendar days from the date of the invoice are subject
to interest charge at a rate established pursuant to Section 55.03, Florida
Statutes.
6. In the event, it becomes necessary for the DEPARTMENT or PARTICIPANT to
institute suit for the enforcement of the provisions of this Agreement,each party shall
be responsible to pay for their own attorney fees and court costs.
Page 2
7. This AGREEMENT and any interest herein shall not be assigned, transferred or
otherwise encumbered by the PARTICIPANT under any circumstances without the
prior written consent of the DEPARTMENT. However,this AGREEMENT shall run to
the DEPARTMENT and its successors.
8. Except as otherwise set forth herein,this AGREEMENT shall continue in effect and
be binding to both the PARTICIPANT and the DEPARTMENT until the Project is
completed as evidenced by the written acceptance of the DEPARTMENT or October
1,2019,whichever occurs first.
9. The PARTICIPANT warrants that it has not employed or obtained any company or
person,other than bona fide employees of the PARTICIPANT,to solicit or secure this
AGREEMENT, and it has not paid or agreed to pay any company, corporation,
individual or firm,other than a bona fide employee employed by the PARTICIPANT.
For breach or violation of this provision, the DEPARTMENT shall have the right to
terminate the AGREEMENT without liability.
10. This AGREEMENT is governed by and construed in accordance with the laws of the
State of Florida. Venue with respect to any judicial proceedings arising out of this
Agreement shall be in Miami-Dade County.
11. This document incorporates and includes all prior negotiations, correspondence,
conversations, agreements, or understandings applicable to the matters contained
herein, and the parties agree that there are no commitments, agreements or
understandings.concerning the subject matter of this agreement that are not
contained in this document. Accordingly,it is agreed that no deviation from the terms
hereof shall be predicated upon any prior representation or agreements whether oral
or written. It is further agreed that no modification, amendment,or alteration in the
terms and conditions contained herein shall be effective unless contained in a written
document executed with the same formality and of equal dignity herewith.
12. Any or all notices(except invoices)given or required under this Agreement shall be in
writing and either personally delivered with receipt acknowledged or sent by certified
mail, return receipt requested. All notices delivered shall be sent to the following
addresses:
If to the DEPARTMENT:
Florida Department of Transportation-District Six
Procurement Department
1000 NW 111 Avenue
Miami, Florida 33172
Attn:Christopher Grant-Henriques
With a copy to: Raymond Freeman
A second copy to:Office of the General Counsel
Page 3
If to the PARTICIPANT:
The City of Miami Beach
1700 Convention Center Drive
Miami Beach, Florida 33139
Attn: Jose Gonzalez
Copy:Judy Hoanshelt .
IN WITNESS WHEREOF, this Agreement is to be executed by the parties below for the
purposes specified herein.Authorizatioras been given to enter into and execute this Agreement
by Resolution No. o�(s'�w44-6 ,hereto attached.
STATE OF FLORIDA
CITY OF t IAMI BE H DEPART NT OF-RANSPORTATION
BY: 1 . ._.•._. BY: ,¢
NAME:\ Maltu AlbralC,s Hart Desdune , P.E.
TITLE: 1 �l. •n. 'Y DIR TOR OF TRANSPORATION
DEVELOPMENT
ATTEST: LEGAL REVIEW:
BY:
CITY CLERK (SEAL) OFFICE OF THE GENERALeO.UNSEL
APPROVED: APPROVED:
BY: 7(2--) /121(2.4,42BY:
CITY ATTORNEY N(..— PROFESSIONAL SERVICES ADMINISTRATOR
Page 4
Exhibit 'A'
SCOPE OF SERVICES
South Florida Commuter Services
City of Miami Beach TMI
Transportation Management initiative
• Partnership with City of Miami Beach
OVERVIEW
South Florida Commuter Services(SFCS)is a program of the Florida Department of Transportation
(DEPARTMENT),working in cooperation with the City of Miami Beach(PARTICIPANT)to develop
the Miami Beach Transportation Management Initiative(TMI).
The Project will be funded by the Department and staffed by member(s) of SFCS. The TMI is
located at and supported by the City of Miami Beach. The TMI also works closely with other
transportation agencies such as the Miami-Dade Transportation Planning Organization(TPO)and
the Miami-Dade Department of Transportation and Public Works(DTPW)to promote the use of
alternative modes of transportation.
BACKGROUND
External visibility of the TMI helps channel the TMI's advocacy, educational, and outreach roles.
Also examined is the potential reach of promotional efforts and their impact in encouraging
commuters to consider alternative commute modes.
The TMI will focus on the following key Transportation Demand Management(TDM)strategies that
were identified and developed as part of the Transportation Workshops facilitated by South Florida
Commuter Services and the Center for Urban Transportation Research (CUTR)in 2018:
• Reduce single occupancy vehicle trips(SOV)in the City
• Support the use of all forms of alternative modes of transportation(Miami-Dade Transit,
carpool,South Florida Vanpools,City of Miami Beach Trolley, bicycling,walking)
• Promote alternative work hours
• Promote the Commuter Tax Benefit program to local employers(subsidy,pre-tax)
• Work with employers to implement transportation demand management strategies at
worksite
• Support city in the development of TMI collateral
• Coordinate events to promote TMI
Page 5
EMPLOYER OUTREACH
The TMI's primary role(75%of staff time)is that of employer outreach. The TMI works with SFCS
and others to increase awareness and use of transit and ridesharing. The TMI staffs duties shall
include but not be limited to the follgwing:
• Develop master list of contacts(employers,schools, associations,etc.)
• Provide information on carpooling,vanpooling,transit and Emergency Ride Home
• Assist in the formation of ridesharing agreements
• Promote MDT and City of Miami Beach trolley services
• Provide materials to employers for use with new employee orientations
• Conduct employer surveys
• Obtain origin/shift time of commuters travelling to City for work purposes
• Develop timeline to promote TMI at key events, meetings,fairs, etc.
• Work with Miami-Dade School District to develop School Pool opportunities focusing on
carpooling and safe bicycling and walking to school
COMMUNICATION AND MARKETING
The TMI will also support the City with the development of collateral and marketing material to
support and promote efforts including but not be limited to the following:
• Develop new employee welEome kits with commuter options
• Create marketing and collateral materials in multi-languages with distribution to employers
and at key events
• Create Getme2MiarniBeach.com with the support of the City
• Develop targeted marketing campaigns to promote the use of alternative modes of
transportation
PROCESS
To monitor the progress and effectiveness of the TMI,staff will provide the following:
• Create Annual Work Plan that is supported by District 6 and the City of Miami.Beach
• Provide quarterly reports of activities, meetings,events
• Facilitate ongoing TMI meetings with City similar to TDM Workshops
Page 6
•
Estimated Funds Distribution and Schedule
TDI AL.FUND4KG....__ ._ f.._._..._.. ; _..._ i_ _--1--- -E.._.__ ? i. ' I__ ` i
Pasiiona _. Y_.._.._. ' eial._0 1 ._1_..1 2 3 , 4- 1.-...5 I t. ..8. 7 -i-8 _1 9 . 70 11 r Total s`' itourly j Burden
1 i 911s 1 le/18: mill 12t18-1 1119 i 2/19 1 3119 14119 1 5119 1 6119 17119 1 8119 I 1 Rate ; Labor
City at Ward Beach TNI i_-TED__i_.._0 1 132E 66 1 68 i 66 66 66 66 66 1 66 I 66 ' 66 1 792 50.18 1 39,742
6 ; E6
rotabl ! 132 , i _s_1 _.I_i - _i-i_;_... -i- ss 1 66 I '7-91__1_50.18 39,742.56
FOOT MIMING i i i ? I i - I I -
ttsmel.i': 0 i 1 2 3 _4 i.._3_.._i._..6 7 $ j 9_._'_ 10 ` 11 _T Fou _Run ed
1 I9Jie ;10118.11118 12/18•. lite 1 2119 1 3119 4119 % 5119 8119 7 _ - f
CdYofLeamiBeachTMl }
{
TED ' ¢ t 1. .: __�.__i 331 «__. _... _..33 133 :—' ...:.__ '"_.»__. t_ g 386 t .Si1.18 ' 19Rate 1 L28
Tot
— - at1 0 66 'i 33 33 1 33 l 33 1 33 :1 33 33 33' ' 33 I 33-I 39s 1 50x!8 le 371.2
W i!6N'`Y(Y1tIl.YLig l t.11.q i � Z - _ Y - _ z
T .._............. ....,.x. rjx....xu.w..wi..xxx.....w.u---1...—.....1,--...3.--.1--
r_ .«...x.. ._.....h.x_x.wnwy..•x�xuuu..b•m.wwx..y..w..x.«ymF:.'x xx x_m xg...xx...x.._w1 « 1----,.—
i
1.
Fay
1Ra tslf 0_1 1 i 2 3 ` 4 1 5 1. s ..7 -I 4_ _ 4 _ 'o_...'.._V19 _i. Tci�f l tt
. 1 9118 101$8( 11118 93118 l' ins i 2119 3119 i 4/19 t .5119 ! 6119- 7119 1.8119E i f
Cly oriliani Beech 119 wx.xwi...._. r 0_` 66 .1 33 33 i 33 i 33 1. 33 i 33 r 33 33 r. 33 l 33 396 , 19,28
__. ..._ __....xxw a..._.__._.:_.__. : _x«�._:.___ --- 19,87
Tom; a . -86 ` 33 ' 33 33 1 33 33 33 33 33 33 ; 33 , 18 '!aa
1 Mac on of Fm ABOcarion of Fintdbig per Task -
--- -- . . , . 'Task*.'Past _- -. - 'Flouts. -`- - 'CasaI tai .-
'DeveloFlClpdate master list of contacts (employers,-schools, 15 gyp.11# $75270
[associations.etc.
IIProvide information on carpooling, Vanpaoting, transit and 20018 $10,036.00
Emergency Ride Home '
- iASsistln.the farrriation,ofridesharing agreements . .25 550.18 ..51,254.50
!Promote MDT and City of Miami Beach trolley services 100 $50.18 $5,018.00
i,IProVtde materials to employers for use with new employee 40 $50.16 $2,00720
!orientations
`Con hich ct employer surveys 75 850.18
$3,76.354
Obtain origthlshiittime of commuters travelling to City for work
purposes 30 $50.15 51,50540
Develop timeline to promote TMIat key events,meetings,faies,
etc. 25 • $50.18 $1,254 50
!Work With Miami-Dade School District to develop School Pool
opportunities focusing on carpooling and safe bicycling and 35 550.18 51,756.30
walking to school
!Develop new employee welcome kb with commuter options 30 550.18 51,505A0
'Create marketing and collateral materials in multi-languages
25
with distribution to employers and at key events
I $50.18 51,254.50
Create Getme2MiamlBeach.com with the support of the City 25 850.18 51,254.50
Develop targeted marketing campaigns to promote the use of
alternative modes 100 $50.18 55,018.00
;Create Annual Work Plan that is supported by District 6 and the 51,254.50
!City of Miami Beach 25 550.18
Provide quarterly reports.ofactivilles,meetings,events 22 550.18 51,103.56
j Facilitate ongoing TART meetings with City similar to TDM 850.18 $1,003.60
(Workshops20
Totals 792 $3,74.256 •--
Page 7
I I I I i ! ' i ;
! i
Tactic I.Oct Oct NovIDec Jan Feb Mar Apr Mag Jun Jul Aug
DevelopfUpdate master list of
contacts(employers,schools,
associations,etc.)
Provide information on carpooling,
vanpooling,transit and Emergency
Ride Home •
Assist in the formation of
ridesharinv agreements
Promote MDT and City of Miami
Beach trolley services
Provide materials to employers for
use with new employee
orientations
Conduct employer surveys
Obtain originfshift time of
commuters travelling to City for
work purposes -
Develop timeline to promote TMJ
at keV events,meetings,fairs,etc.'.
Work with Miami-Dade School V
District to develop School Pool
opportunities focusing on
carpooling and safe bicycling and
walking to school
Develop new employee welcome
kits with commuter options
Create marketing and collateral
materials in multi-languages with
distribution to employers and at
key events , .
•
Create Getme2MiamiBeach.com •
with the support of the City
Develop targeted marketing ,
campaigns to promote.the use of
alternative modes
Create Annual Work Plan that is
supported by District 6 and the City
of Miami Beach
Provide quarterly reports of - - "
_ activities,meetings,events
Facilitate ongoing TM meetings
with City similar to TDM
Workshops
I ! ! I I I III
Page 8
RESOLUTION NO. 2018-30448
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROPRIATING FUNDING, AND
APPROVING AND AUTHORIZING (AND, AS TO CERTAIN
AGREEMENTS, RETROACTIVELY APPROVING AND AUTHORIZING)
THE CITY MANAGER, OR HIS DESIGNEE, TO APPLY FOR AND
ACCEPT FUNDING (INCLUDING MATCHING FUNDS AND ANY
RELATED CITY EXPENSES), AND EXECUTE ANY AND ALL
DOCUMENTS OR AGREEMENTS IN CONNECTION WITH THE
FOLLOWING GRANTS AND AGREEMENTS: 1) FLORIDA DIVISION _
OF EMERGENCY MANAGEMENT, HAZARD MITIGATION GRANT
PROGRAM, IN THE APPROXIMATE AMOUNT OF $7,321,591; 2)
MIAMI-DADE COUNTY HOMELESS TRUST, HOMELESS OUTREACH
PROGRAM, IN THE APPROXIMATE AMOUNT OF $65,212; 3) U.S.
DEPARTMENT OF JUSTICE, COMMUNITY ORIENTED POLICING
SERVICES, SCHOOL VIOLENCE PREVENTION PROGRAM, IN THE
APPROXIMATE AMOUNT OF $458,000;'4) NATIONAL ENDOWMENT
OF THE ARTS, OUR TOWN PROGRAM, IN THE APPROXIMATE
AMOUNT OF $200,000; 5) PETSMART CHARITIES®, IN THE
APPROXIMATE AMOUNT OF $45,000; 6) U.S. DEPARTMENT OF
HOMELAND SECURITY, URBAN AREA SECURITY INITIATIVE (UASI),
FISCAL YEAR 2019 PROGRAM, IN THE APPROXIMATE AMOUNT OF
$100,000; 7) FLORIDA DEPARTMENT OF ENVIRONMENTAL
PROTECTION, FY 2018/19 FLORIDA RECREATION DEVELOPMENT
AND ASSISTANCE PROGRAM (FRDAP), IN THE APPROXIMATE
AMOUNT OF $250,000; 8) FLORIDA DEPARTMENT OF
ENVIRONMENTAL PROTECTION, FLORIDA COMMUNITIES TRUST,
PARKS AND OPEN SPACE FLORIDA FOREVER PROGRAM, IN THE
APPROXIMATE AMOUNT OF $5,000,000; 9) MIAMI-DADE CITY OF
TOMORROW CHALLENGE, IN THE APPROXIMATE AMOUNT OF
$75,000; AND, 10) FLORIDA DEPARTMENT OF TRANSPORTATION,
LOCALLY FUNDED AGREEMENT, FOR A TRANSPORTATION
MANAGEMENT INITIATIVE, IN THE APPROXIMATE AMOUNT OF
$20,000.
WHEREAS, the City Administration requests approval to submit nine (9) grant
applications to Florida Division of Emergency Management, Hazard Mitigation Grant Program,
in the approximate amount of$7,321,591, the details of which are as follows:
• The U.S. Department of Homeland Security, Federal Emergency Management Agency
has three main grant programs applicable to flood mitigation. They include the Hazard
Mitigation Grant Program (HMGP), the Pre-Disaster Mitigation Grant Program (PDM),
and the Flood Mitigation Grant Program (FMA). Each of these programs has different
guidelines, requirements, and deadlines.
• The City has received funding in the past from each of these programs. Previous
successfully funded projects include: the wind retrofit of city buildings, including City Hall,
Fire Station, Police Station, Fleet Management Building, and 1701 Meridian Avenue; a
Flood Mitigation Plan; and, funding to assist Mount Sinai Hospital and the Talmudic
University with their mitigation priorities.
• The Hazard Mitigation Grant Program (HMGP) assists in implementing long-term hazard
mitigation measures, and its goal is to implement cost-effective hazard mitigation
activities that complement comprehensive mitigation programs, reduce injuries, loss of
life, and damage and destruction of property.
• The City is included in Miami-Dade County's Local Mitigation Strategy (LMS), has a
FEMA-approved mitigation plan, and is eligible to receive project grant funding under the
Hazard Mitigation Grant program.
• The application process for submittal of projects to the HMGP is managed by Miami-
Dade County through its LMS Steering Committee. The Committee met early this year
to rank mitigation projects throughout Miami-Dade County, and approve projects for
submittal to the State for funding. As a result of the Presidential Disaster Declaration for
Hurricane Irma'(FEMA 4337-DR-FL-), Miami-Dade County will receive an allocation of
funding. Over 170 projects were submitted countywide to the Steering Committee.
• The City's projects were ranked highly and approval was provided by the Steering
Committee for Miami Beach to submit applications.
• The following applications were submitted, under the HMGP guidelines to the State of
Florida, Division of Emergency Management for federal funding through FEMA.
o Hardening of City Facilities-555 17th Street
The City requested funds to install impact windows and replace the roof at the
City building at 555 17'" Street. The project is needed to adequately protect the
structure and its contents, ensure the safety of the public and staff,and to ensure
ongoing City operations after a severe weather event. The combined mitigation
of installing Impact windows and replacing the roof will constitute a substantial
increase in .protection of the'full envelope of the building and will result.in•a
• comprehensive, effective mitigation that fully protects the entire building and the
visiting public.
The City Administration is requesting funding in the approximate amount of
$510,214.A match of at least 25% is required, and matching funds in the amount
of $170,071 subject to adoption of the Proposed FY 2018119 Capital Budget.
This projectsupports the key Intended outcome to build and maintain priority
infrastructure with full accountability.
o Hardening of City Buildings- Bass Museum
Funds are requested to install Impact windows and a new roof at the Bass
Museum building at 2100 Collins Avenue. The project will maintain safety
requirements and structural integrity and ensure the safety of the staff and public,
and museum contents. The building is located just one block from the Atlantic
Ocean and is particularly vulnerable to storm surges, flooding, and high winds.
Installation of impact windows to meet or exceed all Building Code requirements
will mitigate building and content damages and loss.
The City Administration is requesting funding in the approximate amount of
$821,289. A match of at least 25% is required, and matching funds in the amount
of$273,763 have been requested through the Genera! Obligation Bond Program.
2
This project supports the key intended outcome to build and maintain priority
Infrastructure with full accountability.
o Hardening of Affordable Housing Complex Madeleine Village
The proposed project will consist of rehabilitating the four residential affordable
housing buildings and restoring the seawall at the Madeleine Village Apartments,
located at 7861-7871 Crespi Boulevard. Through the project the City will also
replace all doors, repair interior concrete sidewalk, waterproof the building, install
a generator, conduct mold remediation, and restore the seawall. The project will
mitigate structural damage and deterioration due to water filtration; and
restoration of the seawall will prevent further erosion and potential damage to the
buildings. The project is needed to adequately protect the structure and to secure
decent, safe and sanitary living conditions for residents. The property was
acquired with U.S. Housing and Urban Development (HUD) funds in 2012 and
must adhere to meeting property standards and remain in compliance with local
building code during the 30-year affordability period.
The City Administration is requesting funding in the approximate amount of
$494,743.A match of at least 25%is required, and matching funds in the amount
of $164,914 are available from CDBG Funds, account numbers: 131-0530-
000676-00-410-535-00-00-00-62618; 132-0530-000346-00-404-534-00-00-00-
40020;135-0530-000346-00-404-534-00-00-00-40020;137-0530-000346-00-404-
534-00-0-00-40020; 139-0530-000346-00-404-534-00-00-00-40020. This project
supports the key intended outcome to build and maintain priority infrastructure
with full accountability.
o Hardening of Affordable Housing Building--Neptune
The proposed project will consist of hardening the residential building. Through
the project the City will replace the roof, seal the envelope of the building, repair
the stucco throughout the façade and purchase a generator. The project will
protect the structure and secure safe and sanitary living conditions for residents.
The property was acquired with U.S. Housing and Urban Development (HUD)
funds in 2015 and must adhere to property standards and remain in compliance
with local building code during the 30-year affordability period.
The City Administration is requesting funding in the approximate amount of
$818,096.A match of at least 25% is required, and matching funds in the amount
of $272,699 are available from CDBG Funds account numbers:. 131-0530-
000676-00-410-535-00-00-00-60657; 131-1931-000346-00-404-534-00-00-00-
40030; 132-1931-000346-00-404-534-00-00-00-40030; 133-0530-000346-00-
404-534-00-00-00-40030; 137-0530-000346-00-404-534-00-00-00-40030; and
139-0530-000346-00-404-534-00-00-00-40030. This project supports the key
intended outcome to build and maintain priority infrastructure with full
accountability.
o Hardening of North Shore Park Youth Center
The purpose of the project is to install impact windows and replace the roof at
North Shore Youth Center, located at 501 72nd Street, to maintain safety
requirements and structural integrity and ensure the safety of the public. The
project includes the installation of impact windows to meet or exceed all Building
Code requirements and a complete roof replacement. The project will mitigate
structural damage and deterioration due to hurricanes and other weather events.
The project is needed to adequately protect the critical structure and its contents
3
1
and to ensure efficient City operations during a severe weather event. During a
severe weather event, the City uses the building as an Emergency Operating
Area (EOA); operations at the EOA include pre-incident resource staging,
response and initial recovery activities; logistic resource staging; and a
distribution center.
The Administration is requesting funding in the approximate amount of
$1,599,583. A match .of at least 25% is required, and matching funds in the
amount of$519,861 have been requested through the General Obligation Bond
Program. This project supports the key intended outcome to build and maintain
priority infrastructure with full accountability.
o Hardening of Scott Rakow Youth Center
The purpose of the project is to install impact windows and replace the roof at the
Scott Rakow Youth Center, located at 2700 Sheridan Avenue, to maintain safety
requirements and structural integrity and ensure the safety of the public.
Installation of impact windows to meet or exceed all South Florida Building Code
requirements will mitigate structural damage, and deterioration due to hurricanes
and other weather conditions. The project is needed to adequately protect the
structure and its contents and to ensure sufficient City operations during a severe
weather event. During a severe weather event, the City uses the building as an
Emergency Operating Area; operations include pre-incident resource staging,
response and initial recovery activities; logistic resource staging; base, and
distribution center.
The Administration is requesting funding in the approximate amount of
$1,062,011. A match of at least 25% is required, and matching funds in the
amount of$354,004 have been requested through the General Obligation Bond
Program. This project supports the key intended outcome to build and maintain
priority infrastructure with full accountability.
o Hardening of Fire Station 2 Engine Bay Building
The purpose of the project is to install impact windows at the Fire Station 2
Engine Bay Building at 2300 Pinetree Drive to maintain safety requirements and
structural integrity and ensure the safety of the public, staff and the structure.
This project constitutes a substantial increase in protection of the envelope of the
building and will result in a comprehensive, effective mitigation that fully protects
the entire building and its contents.
The City Administration is requesting funding in the approximate amount of
$452,338.A match of at least 25% is required, and matching funds in the amount
of $150,779 are subject to appropriation through the Fiscal Year 2020 capital
budget process. This project supports the key intended outcome to build and
maintain priority infrastructure with full accountability.
o Flood Sensor System
A comprehensive flood sensor system will enable the City to obtain real-time
insights that can give officials warning signs and inform decision-making. With
the installation of a comprehensive system, the City will be able to monitor the
recession of flood waters and communicate to the public as soon as safety has
been re-established. This is an especially critical function during the aftermath of
a hurricane when the availability of basic needs and travel are decreased. For
example, flooded roadways can be closed, safety hazards can be avoided, and
4
other flood-related risks can be mitigated. The system will inform City operations
and data can be used to determine where and when temporary flood pumps
should be installed. Actions such as these impact the City's critical functions by
allowing properly deployed pumps to prevent what otherwise could become a
water contamination problem.
The City Administration is requesting funding in the approximate amount of
$775,000. A match of at least 25% is required, and matching funds in the amount
of $260,000 are subject to appropriation during the FY 2020 capital budget
process. This project supports the key intended outcome to ensure reliable
stormwater management and resiliency against flooding by implementing select
short and long-term solutions including addressing sea-level rise.
o Emergency Generators
The addition of 20 portable generators will provide power to the City's pump
stations at critical facilities prior to and during electrical outages caused by
weather disturbances, emergency, and disaster events. Installation of portable
generators is essential to the discharge of stormwater, reduction in flooding, and
mitigation of further damage throughout the City in the foreseeable future.
The City Administration is requesting funding in the approximate amount of
$829,125. A 25% match totaling $276,375 is required. Matching funds in the
amount of $90,000 are available in the Public Works FY2018/19 Stormwater
Operating Budget, account number: 427-0427-000325-29-413-517-00-00-00; the
additional match requirement, in the amount of $186,375 Is subject to
appropriation during FY 2020 capital budget process. This project supports the
key intended outcome to ensure reliable stormwater management and resiliency
against flooding by implementing select short and long-term solutions including
addressing sea-level rise; and
WHEREAS, the City Administration requests approval to submit a grant application to
Miami-Dade County Homeless Trust, in the approximate amount of $65,212, for the City's
Homeless Outreach Program, the details of which are as follows:
• The U.S. Department of Housing and Urban Development (HUD) has issued a Notice of
Funding Availability (NOFA) for its Continuum of Care Program, which is the primary
federal funding source for homeless assistance programs.
• The Miami-Dade County Homeless Trust serves as the applicant for U.S. HUD NOFA
funds on behalf of the Miami-Dade County Continuum of Care (MDCoC) system which
encompasses Miami-Dade County, including all municipalities.
• All local entitlement jurisdictions are part of the MDCoC system, and the "Collaborative
Application"will contain projects submitted by project applicants.
• The City has received these funds since 2003 to support the salaries.of Homeless
Outreach staff in the City's Housing and Community Services Department.
• The City intends to apply for continuation of funding, in the approximate amount of
$65,212 through this collaborative application.
5
• A match of at feast 25% is required, and matching funds in the amount of $16,303 are
available from the Housing and Community Services Department FY 2018/19 Operating
Budget, account numbers 011-0560-000111-23-405-574-00-00-00- and 011-0560-
000349-23-405-575-00-00-00-.
• This project supports the key intended outcome to improve cleanliness, City beaches;
and
WHEREAS, the City Administration requests approval to submit a grant application to
the U.S. Department of Justice, Community Oriented Policing Services, School Violence
Prevention Program, in the approximate amount of$458,000, for the Miami Beach Partnership
for School Violence Prevention Program, the details of which are as follows:
• The Office of Community Oriented Policing Services (COPS) is the component of the
U.S. Department of Justice responsible for advancing the practice of community policing
by the nation's state, local, territorial, and tribal law enforcementagencies through
information and grant resources.
• The COPS Office awards grants to hire community policing professionals; develop and
test innovative policing strategies; and, provide training and technical assistance to
community members,.local government leaders, and all levels of law enforcement.
• The School Violence Prevention Program (SVPP) is a competitive award program
designed to provide funding to improve security at schools and on school grounds
through evidence-based school safety programs.
• This program is authorized under the Students, Teachers, and Officers Preventing
(STOP) School Violence Act of 2018, which is included in the Consolidated
Appropriations Act, 2018, Public Law 115-141, Division S, Title V., as amended (34
U.S.C. §10551 et seq.).
• Funding is available for the following areas: coordination with local law enforcement;
training for local law enforcement officers to prevent student violence against others and
self; placement and use of metal detectors, locks, lighting, and other deterrent
measures; acquisition and installation of technology for expedited notification of local law
enforcement during an emergency; and any other measure that may provide a
significant improvement in security.
• The City is requesting funding, in the approximate amount of $458,000, for the Miami
Beach Partnership for School Safety.
• If funded, the Miami Beach Police Department would implement services to complement
the newly developed School Resources Unit.
• The funding request will fill the gap for additional resources necessary for this unit to
perform optimally, including a social media threat/risk analysis, intervention equipment,
surveillance technology, and police presence for special events.
• This grant requires matching funds in the amount of$114,500.
• Matching funds are subject to funding being made available through the General
Obligation Bond Program, or financing for the P25 Public Safety Radio System.
6
• This project supports the key intended outcome to insist on Police Department
accountability and skilled management!leadership;and
WHEREAS, the City Administration requests approval to submit an application to the
National Endowment of The Arts, Our Town Program, in the approximate amount of$200,000
for the Miami Beach: Creativity in the Community Program,the details of which are as follows:
• Established by Congress in 1965, the National Endowment for the Arts (NEA) is an
independent federal agency whose funding and support gives Americans the opportunity
to participate in the arts, exercise their imaginations, and develop their creative
capacities.
• Our Town Program is the NEA's creative placemaking grants program.
• These grants support projects that integrate arts, culture, and design activities into
efforts that strengthen communities by advancing local economic, physical, and/or social
outcomes. Successful Our Town projects ultimately lay the groundwork for systemic
changes that sustain the integration of arts, culture, and design into strategies for
strengthening communities.
• The City seeks to create a unique and sophisticated in-school arts program that will be
provided to all of our elementary, middle and high school students on a weekly basis.
• The City's primary non-profit partner is The Bass Museum of Art, Miami Beach's premier
contemporary art museum.
• Additional partners included established organizations such as Miami City Ballet, the
Wolfsonian-FIU, Jewish Museum of Florida, and Miami New Drama, among other
organizations.
•
• The partnership will include Miami-Dade County Public Schools.
• The City is requesting$200,000, for the Creativity in the Community program.
• This project is greatly needed, Miami Beach is a burgeoning center of both arts and
culture, however, Miami Beach's current public school curriculum is in need of more
innovative, high quality and stimulating arts programs for our local kindergarten through
12th-grade students.
• The partnership will provide a unique and sophisticated in-school arts program that will
be provided to all of our elementary, middle, and high schools and will integrate arts,
culture and design activities into efforts that strengthen our community, culminating in an
end-of-year special event that will both showcase student works of art, as well as the
contributions from our local non-profit collaborators.
• This grant requires matching funds in the amount of$200,000, which will be subject to
appropriation in the Fiscal Year 2020 budget cycle.
• This project supports the key Intended outcome to achieve educational (K-12)
. excellence; and
7
WHEREAS, the City Administration requests approval to submit an application to
PetSmart Charities® in the approximate amount of $45,000, for the City's Cat Trap-Neuter-
Return Program, the details of which are as follows:
• The Spay and Neuter grant offered by PetSmart Charities® is intended to provide
funding, strategic planning and mentoring for a comprehensive trap-neuter-return
program for free-roaming cats.
• The goal is to build a program that is communitywide in scope, effective in reducing the
local feral and stray cat population, efficient in its use of resources, measurable in impact
and sustainable over a period of years.
• The City shares the goals of PetSmart Charities®and is seeking funding for its ongoing
program. The City has been collaborating with the Cat Network to address animal
issues in the community by holding monthly spay and neutering events.
• The Administration intends to apply for funding in the approximate amount of$45,000 to
continue and expand this program with the goal of securing funding to sterilize additional
cats and provide kitten adoption services.
• Matching funds are not required for this grant.
• This project supports the key intended outcome to maximize the Miami Beach brand as
a world class destination; and
WHEREAS, the City Administration requests approval to submit an application to U.S.
Department of Homeland Security, Urban Area Security Initiative (UASI), Fiscal Year 2019
Program, in the approximate amount of $100,000, to increase the capability of the Fire
Department's Technical Rescue Team, the details of which are as follows:
• The Urban Area Security Initiative (UASI) Program is funded through the Department of
Homeland Security (DHS), under the Homeland Security Grant Program. One of the •
core missions•of DHS is to enhance the ability of state and local government to prevent,
protect against, respond to and recover from terrorist attacks and other disasters.
• The federal government allocates funding to the different Urban Area groups based on a
risk-based methodology.
• The program focuses on planning, equipment, and training and exercise needs of high
threat, high-density urban areas.
• The Administration is requesting UASI funding, in the approximate amount of$100,000
as part of a collaborative effort with the Miami Urban Area Working Group.
• The City will be utilizing grant funds for Fire Department equipment to increase the
capability of the Miami Beach Technical Rescue team.
• The project will improve the capacity and capability of the team and lead to more positive
outcomes. Matching funds are not required for this grant; and
WHEREAS, the City Administration requests approval to submit an application to Florida
Department of Environmental Protection, FY 2018-19 Florida Recreation Development and
8
Assistance Program (FRDAP), for funding in the approximate amount of $250,000, for a
playground and picnic area at North Beach Oceanside Park through the Recreational
Enhancements and Opportunities for Children Program, the details of which are as follows:
• The State of Florida, Department of Environmental Protection, provides funding for the
acquisition and development of land for public outdoor recreational use through the
Florida Recreation Development Assistance Program (FRDAP). •
• Pursuant to Section 375.075(5)(a), F.S., the Florida Legislature awarded $4 million in
FRDAP funding for recreational enhancements and opportunities for children for the FY
2018/19 program.
• The City is applying for funding In the approximate amount of $250,000 for a new
playground in North Beach Oceanside Park; the project will also include picnic seating
areas.
• This grant requires matching funds in the amount of $250,000; matching funds will be
requested through the General Obligation Bond Program.
• This project supports the key intended outcome to maximize the Miami Beach brand as
a world-class destination; and
WHEREAS, the City Administration requests approval to submit an application to Florida
Department of Environmental Protection, Florida Communities Trust, Parks and Open Space
Florida Forever Program, in the approximate amount of$5,000,000, for acquisition and related
costs related to the 500, 600, 700 Alton Road Development Project, the details of which are as
follows:
• Florida Forever is Florida's premier conservation and recreation lands acquisition
- program, a blueprint for conserving natural resources and renewing Florida's
commitment to conserve the state's natural and cultural heritage.
• When Florida Forever funding is appropriated by the Legislature, it is distributed by the
Florida Department of Environmental Protection to a number of state agencies and
programs to purchase public lands in the form of parks, trails, forests, wildlife
management areas and more. Ali of these lands are held in trust for the residents of
Florida.
• The program requires that all project sites shall be open to the public.
• The City is proposing applying to the Florida Forever Program for a proposed
development project that would provide the city with park land. The grant request will be
in the approximate amount of$5,000,000.
• A 25% match is required, and matching funds in the amount of$1,250,000 are subject to
appropriation during the FY 2020 capital budget process.
• In addition to cash, sources of match may include, but are not limited to real property
owned by the Applicant or donated to the Applicant.
• If awarded, the City will be required to submit a Management Plan, and may be required
to execute a Restrictive Covenant which will include restrictions in the event that the land
ceases to be public open space at a future date.
9
• This project supports the key intended outcome to maximize the Miami Beach brand as
a world-class destination; and
WHEREAS, the City Administration requests approval to submit an application to the
Miami-Dade City of Tomorrow Challenge in the approximate amount of $75,000, for a multi-
modal transportation application, the details of which are as follows:
•
• Miami-Dade County, together with partners at Ford, has teamed up with AT &T, Deli
Technologies, and Microsoft to launch the City of Tomorrow: Miami-Dade Challenge.
• The Challenge's goal is to identify opportunities to create immediate impact for Miami-
Dade residents and support long-term improvements for how people get around the
county.
• The City's Transportation Department intends to apply for the City of Tomorrow grant to
create a multi-modal application that will improve how people get around the City
utilizing all available modes of transportation.
• Currently existing applications are limited to vehicle, transit, and walking trip planning.
Given all the modes of transportation available in our City, the vision for this application
is to bring in data from trolleys, ride-shares(Uber, Lyft, etc.), Citi Bike, and other modes
for a comprehensive trip planning application.
• The multi-modal application will assign a cost for each trip, based on the purpose of the
trip, and will include costs such as environmental impact costs.
• The application will calculate monetary value to time and provide the user with options.
• Further development of this application can also provide an interface to request ride-
share vehicles, reserve Citi Bike, real time transit locator;and traffic information.
• This grant does not require matching funds and supports the key intended outcome to
ensure comprehensive mobility addressing all modes of transportation throughout the
city; and
WHEREAS, the City Administration requests approval to execute an Agreement with
Florida Department of Transportation, in the approximate amount of $20,000, for the City's
Transportation Management Initiative Partnership, the details of which are as follows:
• The Administration has been approved for funding in the amount of$20,000 from Florida
Department of Transportation to support the development and implementation of the
City's Transportation Management initiative(TMI)Program.
• The City's TMI program includes outreach, marketing and other activities to reduce
congestion and support alternative ways to commute, such as via bicycle, car pool,
rideshare etc.
• TMI services are in the interest of both the City and FDOT, and, as such, FDOT's
contracted consulting support program, South Florida Commuter Services, will perform
the activities.
10
• This project is a collaboration of FDOT District VI and FDOT District IV, and requires
$20,000 in matching funds.
• Matching funds are available in the Transportation Department's FY 2018 Operating
• Budget, account number 106-9615-000312-30-403-529-00-00-00.
• This project supports the key intended outcome to ensure comprehensive mobility
addressing all modes of transportation throughout the city.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby
appropriate funding, and approve and authorize (and, as to certain agreements, retroactively
approve and authorize) the City Manager, or his designee, to apply for and accept funding
(including matching funds and any related City expenses), and to execute any and all
documents or agreements in connection with the following grants and agreements: 1) Florida
Division of Emergency Management, Hazard Mitigation Grant Program, in the approximate
amount of$7,321,591; 2) Miami-Dade County Homeless Trust, Homeless Outreach Program,
in the approximate amount of $65,212; 3) U.S. Department of Justice, Community Oriented
Policing Services, School Violence Prevention Program, in the approximate amount of
$458,000; 4) National Endowment of The Arts, Our Town Program, in the approximate amount
of $200,000; 5) PetSmart Charities®, in the approximate amount of $45,000; 6) U.S.
Department of Homeland Security, Urban Area Security Initiative (UASI), Fiscal Year 2019
Program, in the approximate amount of $100,000; 7) Florida Department of Environmental
Protection, FY 2018119 Florida Recreation Development And Assistance Program (FRDAP), in
the approximate amount of $250,000; 8) Florida Department of Environmental Protection,
Florida Communities Trust, Parks And Open Space Florida Forever Program, in the
approximate amount of $5,000,000; 9) Miami-Dade City of Tomorrow Challenge, in the
approximate amount of $75,000; and, 10) Florida Department of.Transportation, Locally
Funded Agreement, for a Transportation Management Initiative, in the approximate amount of
$20,000. / _
•
PASSED and ADOPTED this /2 day of. 3Pr��-e1�CJfY' , 2018.
10-
"l Dan Gelber, Mayor
ATTEST:
.X rl 2
Rafael E. Granado, ity C erk
APPROVED AS TO
• uta FORM&LANGUAGE
�t4►p &FOR EXECUTION
•
mev• 21226
Dote
i /". ;° *;
City Atli+ �y
* lNCORP ORATED. 'l�
tq H 26
n��C*\'c.i.'• 11