Amendment No. 37 to the Agreement with Fentress Architects in the amount of $50,320 ,;1-0/1i-0U:635
AMENDMENT NO.37 DUPLICATE ORIGINAL
TO THE AGREEMENT BETWEEN of
THE CITY OF MIAMI BEACH, FLORIDA
AND
FENTRESS ARCHITECTS,
DATED MAY 14, 2014,
FOR DESIGN CRITERIA PROFESSIONAL SERVICES FOR THE MIAMI BEACH CONVENTION CENTER
RENOVATION PROJECT,
IN THE AMOUNT OF$50,320
This Amendment No. 37 to the Agreement made and enteredthis2-i day of S , 2018, by and between
the CITY OF MIAMI BEACH, a municipal corporation existing under the laws of the State of Florida (hereinafter
referred to as City), having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida 33139, and
FENTRESS ARCHITECTS, a Colorado corporation, having its offices at 421 Broadway, Denver, Colorado
(hereinafter referred to as"Consultant" or"Architect-Engineer").
RECITALS
WHEREAS, pursuant to Request for Qualifications (RFQ) No. 2014-142ME, the Mayor and City Commission
adopted Resolution No. 2014-28538 on April 9, 2014, approving and authorizing the Mayor and City Clerk to
execute an Agreement with Fentress Architects for Design Criteria Professional Services for the Miami Beach
Convention Center Renovation Project(the"Agreement"); and
WHEREAS, the Agreement was executed for a lump sum amount of $10,967,200 including reimbursable
expenses; and
WHEREAS, on December 8, 2014, Amendment No. 1 was executed for correction to Task 3 - Design
Development and Design Criteria Package Services, requiring 30% completion level for low voltage systems in lieu
of 90% completion; and
WHEREAS, on December 8, 2014, Amendment No. 2 was executed for supplemental civil engineering
services in the amount of$41,079; and
WHEREAS, on December 8, 2014, Amendment No. 3 was executed for additional services to revise the
quantity, sizes and configurations of the main ballroom, junior ballrooms, and meeting rooms, in the amount of
$179,982; and
WHEREAS, on January 21, 2015, Amendment No. 4 was executed for a regional stormwater pump station
location analysis, and for the development of a 3D animation and custom website for the Project in the amount of
$76,605; and
WHEREAS, on February 11, 2015, the City Commission authorized Resolution No. 2015-28925,
authorizing an additional lump sum amount of $14,469,500, for the purpose of retaining Fentress to complete all
design and construction administration services for the Project; and
WHEREAS, on March 31, 2015, Amendment No. 5 was executed for the completion of design development
documents and preparation of Bid Package 1, in the amount of $2,442,400 (part of Resolution No. 2015-28925);
and
WHEREAS, on May 28, 2015, Amendment No. 6 was executed for a deductive adjustment to the
Agreement in the total amount of$3,129,259, to delete the remaining Tasks 4, 5 and 6 of the Scope of Services set
forth in Schedule A of the Agreement, as such tasks are no longer applicable and shall be superseded by a
subsequent amendment with regard to the construction documentation and administration services required for the
Project(part of Resolution No. 2015-28925); and
WHEREAS, on May 28, 2015, Amendment No. 7 was executed for Additional Services relating to wind
loading and micro-climate services, in the amount of$117,200;
WHEREAS, on May 28, 2015, Amendment No. 8 was executed to retain Fentress Architects to serve as
Architect of Record for the Project, to clarify requirements with regard to Design Development, and to provide for
completion of Construction Documents and all construction administration services required of the Architect-
1
Engineer for the Project, in the total amount of$15,156,359 (part of Resolution No. 2015-28925); and
WHEREAS, on August 14, 2015, Amendment No. 9 was executed for the provision of Commissioning
Services, in the total amount of$302,876; and
WHEREAS, on October 27, 2015, Amendment No. 10 was executed for a parapet design analysis and
consultation services to reduce the applicable wind pressures on the curtain wall for potential construction cost
reductions, in the amount of$15,000; and
WHEREAS, on December 4, 2015, Amendment No. 11 was executed for the preparation of event plans
background drawings to be used by event planners during construction, in the amount of$36,875; and
WHEREAS, on March 29, 2016, Amendment No. 12 was executed for stormwater design revisions related
to Public Works Department's pump stations design, in the amount of$34,073; and
WHEREAS, on May 31, 2016, Amendment No. 13 was executed for design changes associated with the
removal of the smoke control system, in the amount of$173,790; and
WHEREAS, on June 10, 2016, Amendment No. 14 was executed for additional site visits by members of
the design team for a weekly presence through July 28, 2016, and for the implementation of alternative designs
requested by the Construction Manager, in the amount of$148,999; and
WHEREAS, on July 18, 2016, Amendment No. 15 was executed for design changes associated with
raising 18th Street, 19th Street and Convention Center Drive, requested by Public Works to allow the raising of
Meridian Avenue and 17th Street in the future, in the amount of$111,338; and
WHEREAS, on August 26, 2016 Amendment No. 16 was executed for the addition of a 72" storm culvert to
serve as a temporary bypass until the new culvert on 17th Street is completed by Public Works; and for the redesign
of Convention Center Drive between 17th and 18th Streets due to the postponement of the Convention Center Hotel
Project, in the amount of$70,270; and
WHEREAS, on September 7, 2016, Amendment No. 17 was executed for GMP cost reconciliation services
beyond what was originally contemplated in the basic construction administration services, in the amount of
$49,360; and
WHEREAS, on September 7, 2016, Amendment No. 18 was executed for additional site visits by members
of the design team for a weekly presence through approximately September 30, 2016, and for the implementation
of alternative designs requested by the Construction Manager, in the amount of$112,649; and
WHEREAS, on October 24, 2016, Amendment No. 19 was executed for design changes associated with
retaining the east half of the existing exhibit hall bridge to provide more flexibility in egress travel distances of show
layouts, in the amount of 220,291; and
WHEREAS, on November 16, 2016, Amendment No. 20 was executed for additional reviews of steel
submittals and for revisions of levels two and five truss loading for temporary conditions for Art Basel 2016; this
Amendment is to be funded from a deductive change order to the Agreement with Clark Construction, in the amount
of$96,710; and
WHEREAS, on December 20, 2016, Amendment No. 21 was executed for additional design services
associated with the incorporation of additional security cameras, revisions to vaults requested by FPL, additional
structural engineering resulting from unforeseen site conditions (RFIs), construction details for the temporary
transition slab required for Art Basel 2016, and renovation of the east kitchen not included in the original scope of
work, in the amount of$80,330; and
WHEREAS, on December 20, 2016, Amendment No. 22 was executed for revisions to the construction
documents as needed for artwork installations by Sarah Moris, Franz Ackermann and Ellen Harvey, selected as
part of the Art in Public Places Program, in the amount of$17,121; and
WHEREAS, on December 20, 2016, Amendment No. 23 was executed for additional structural engineering
services due to non-conformances by Clark Construction, in the amount of$10,000; and
2
WHEREAS, on January 18, 2017, Amendment No. 24 was executed for additional design, permitting and
construction administration services related to a new sanitary sewer lateral for the Carl Fisher Clubhouse, in the
amount of$18,625; and
WHEREAS, on May 5, 2017, Amendment No. 25 was executed for revisicns to the signage package, in the
amount of$12,030; and
WHEREAS, on May 5, 2017, Amendment No. 26 was executed for additional reviews of structural
submittals and for design revisions associated with non-conforming field conditions, funded from a deductive
change order to the Agreement with Clark Construction, in the amount of$15,580; and
WHEREAS, on May 5, 2017, Amendment No. 27 was executed for design services to incorporate a new
vertical circulation connection between the north side of the Exhibit Hall D and the Grand Ballroom on Level 2, in
the amount of 124,240, as approved by the City Commission on April 26, 2017 (Agenda Item R7T); and
WHEREAS, on June 30, 2017, Amendment No. 28 was executed for design revisions associated with the
relocation of the 19th Street pump station, in the amount of$2,585; and
WHEREAS, on August 15, 2017, Amendment No. 29.was executed for design solutions for contractor-
requested items related to closing non-conforming conditions related to RFI 3251, and for additional reviews of
structural submittals, funded from a deductive change order to the Agreement with Clark Construction, in the
amount of$30,875 ; and
WHEREAS, on August 18, 2017, Amendment No. 30 was executed for additional services associated with
revisions to the P-Lot Park design, as approved by the City Commission on July 26, 2017, in the amount of
349,076; and
WHEREAS, on September 18, 2017, Amendment No. 31 was executed for revisions to the construction
documents as needed for artwork installations by Joseph Kosuth, selected as part of the Art in Public Places
Program, in the amount of$14,570; and
WHEREAS, on September 18, 2017, Amendment No. 32 was executed for revisions to the construction
documents approved in Amendment No. 27, to accommodate the construction that progressed during the delayed
issuance of the package due to extended negotiations with Art Basel, in the amount of$11,430; and
WHEREAS, on September 19, 2017, Amendment No. 33 was executed for drainage revisions associated
with keeping the existing culvert that crosses the P-Lot in lieu of removal, as requested by Public Works, due to the
postponement of the 17th Street drainage improvements, in the amount of $11,985, and for revisions to the
southwest corner rendering in the amount of$1,350; and
WHEREAS, on December 15, 2015, Amendment No. 34 was executed for additional reviews of structural
submittals, and for design solutions for contractor-requested items related to closing non-conforming conditions, in
the amount of$50,785, to be funded from a deductive change order to the Agreement with Clark Construction; and
WHEREAS, on December 15, 2017, Amendment No. 35 was executed for design revisions to the 21st
Street Park as a result of the pump station installation and changes required for AIPP installations in the amount of
$43,788, and for design solutions for the repair to the existing culvert which collapsed duringinstallation of the new
culvert, in the amount of$4,840; and
WHEREAS, August 6, 2018, Amendment No. 36 was executed for 19th Street revisions as a result of pump
station relocation, and additional construction administration services through November 30, 2018, in the amount of
$136,408; and
WHEREAS, this Amendment No. 37 is for design revisions to 21st Street Park associated with retaining
existing mahoganies and de-scoping sitework around Carl Fisher.Clubhouse and Pump Station; reconciliation of
relocated trees and associated design revisions to 21st Park; 19th Street revisions as a result of the Holocaust
Memorial's request to keep the existing stone cladded knee wall.
NOW, THEREFORE, the parties hereto, and in consideration of the mutual promises, covenants,
agreements, terms, and conditions herein contained, and other good and valuable consideration, the respect and
adequacy are hereby acknowledged, do agree as follows:
3
1. ABOVE RECITALS.
The above recitals are true and correct and are incorporated as a part of this Amendment.No, 37
MODIFICATIONS.
The Agreement is amended as provided in Appendix I'A-37", attached herein, •
3. OTHER PROVISIONS.
AO other provisions of the Agreement, as amended, are unchanged and in full force and effect,
4. RATIFICATION. ,
„
The City and.Consultant ratify the terms of the•Agreement, as amended by this Amendment No.37.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 37 to be executed in their
names by their duly authorized officials as of the date first set forth above.
ATTEST: CITY ,i,F MIAMI :4 ACH
c eLt
Rafael Or nado Jim L Mora1.
City Clerk City ii,znager
I. N T: p CON 'ULTANT;
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4
Appendix"A-37"
1. SCOPE OF SERVICES
a) 21st St Park redesign as a result of retaining existing mahoganies, and de-scoping the sitework around Carl
Fisher Clubhouse and pump station due to timing of Carl Fisher Clubhouse Project: refer to attached proposal
dated August 16, 2018.
b) Tree Reconciliation and associated landscape design changes at 21st Park: refer to attached proposal dated
August 22, 2018.
c) 19th Street Revisions as a result of retaining existing knee wall adjacent to Holocaust Memorial: refer to
attached proposal dated August 24, 2018.
2. PAYMENT AND COMPENSATION
21st Park revisions and descope: $24,725
Tree reconciliation: $12,300
19th Street Revisions: $13,295
Total: $50,320
5
AGREEMENT TOTAL
Added
Project Contingency Scope Total
Original Agreement $10,967,200 $1,096,720 $12,063,920
Amendment-Reso 2015-28925 (5,6&8)
Amendment 5 $ 2,442,400 $ 2,442,400
Amendment6 $ (3,129,259) $(3,129,259)
Amendment 8 $15,156,359' $15,156,359
Contingency reduction $ (96,720) $ (96,720):
Total $25,436,700 $1,000,000 $26,436,700
Amendment 2-Civil $ 41,079
Amendment 3- BalIrm change $ 179,982 .
Amendment 4-Stormwater/website $ 76,605
Amendment 7-Wind study/roof survey $ 117,200
Amendment9-Commissioning $ 302,876
Amendment 10-Parapet Analysis $ 15,000
Amendment 11-Event Plans $ 36,875
Amendment 12-Stormwater Revisions $ 34,073
Amendment 13-Smoke Control Removal $ 173,790
Amendment 14-Site Visits&Alternative Design $ - $ 148,999
Amendment 15-Streets Regrading ; $ 22,520 $ 88,818 •
•
Amendment 16-Culvert and Cony Ctr Dr redesign • $ 70,270
Amendment 17-GMP Reconciliation-add'I $ 49,360
Amendment 18-Additional Site Visits $ 112,649
Amendment 19-East Bridge Retention $ 220,291
Amendment 20-Steel submittals and Truss loading analysis $ 96,710
Amendment 21-Cameras,vaults, RFIs, kitchen,transition slab $ 80,330
Amendment 22-AIPP(Morris,Ackermann&Harvey) $ 17,121 •
Amendment 23-NCRs* $ 10,000.
Amendment 24-Sanitary Sewer Lateral -Carl Fisher Clubhouse $ 18,625
Amendment 25-Signage Package Revisions $ 12,030
Amendment 26-Structural submittals&NCRs $ 15,580
Amendment 27- Exhibit hall/Ballroom Vertical Circulation $ 124,240
•
Amendment 28-19th Street Pump Station Relocation $ 2,585
Amendment 29-RFI 3251&Structural Submittals $ 30,875
Amendment 30-P-Lot Park Revision $ 349,076
Amendment 31-AIPP (Joseph Kosuth) $ 14,570 ,
Amendment 32-Exhibit Hall/Ballroom Vertical Circulation rev . $ 11,430
Amendment 33-Plot culvert and rendering $ 13,335
Amendment 34-Structural Submittals&/NCRs $ 50,785
Amendment 35-21st St Park Rev&Culvert repair $ 48,628
Amendment 36- 19th St and CA Services $ 136,408
Amendment 37-21st Park,Tree Reconc, 19th St . $ 50,320
Total $25,436,700 $1,000,000 , $1,773,035 $28,209,735
1. Amendments 14, 18,20,23,26,29 and 34 totaling $465,598,funded from Clark's contract via deductive change orders.
2. Amendments 22&31 totaling$31,691 funded from AIPP fund..
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lune 6,2018
August 16,2018 Revised
Mr„Jimmy:Morales,City Manager
City Manager's Office
City of Miami Beach
1700 Convention Center Drive
4th floor
Miami,Beach,fl.,33.1.3
Re: Miami Beach:Convention Center RenovatiOn scaution No,2014-28538
Proposal 60—2111 Street Park Deseope
Project 20140021,00 A54
Dear Mr.Morales;.
' This proposal is to provide:additional design services and design package associated With the City'SreqUeSt.to deseope
a portion of the 2.1:"Street Park ebitiponents,as shown by the attached exhibit from the current contract with.Clark.
Construction,The.removed scope to be Performed.by*another design team and contractor,apart froth this contract:
The City would also like to revise landscape and hardseapc„.electrical and civil design,to'facilitate this split in Scope.
This scope also includes revisions required to preserve mahogany trees along Collins Canal that were previously
determitiedttibo removed.Below is Our understanding Of.the scopC of sice$.11eccSsaryi
$COPEOFSERPICEE.
1. 21'7 Street Descope:
' - - -
a.: Develop a descope change directive package forte removal of scope to be isseed to Clark
Construction.. ,
1) The work within the descopeboundary is as follows;
a) Remove all landscape l'hardscape/finishes/:eqUipMent scope Within beittidary.fitie;
1)) complete all demolition shown.an Current Plani.Within boundary,.
c) Provide silt fence.or.filtrexx sediment control at boundary line,per.cletaiiSC2 on'siva:
C2,1 7;
d) Provide 6'chain link couslmetintf fence wl.l.h.dust,5crce11,WIPP as alternate1.;
e) Complete all underground sewer,sanitaryandelectrical utilities shown Within'boundaryline.,
Light pole bases,and power to baSes,to he installeciwithin boundary line Light pole bases,
Within boundary to be deliVered to the City for'future installation by others; ,
1) Do 4ot perform any irrigation work within boundary line;
g) Area within,boundary line to be finished to rough grade elevation as shown in plans,
h) no not installleFisoll/: oil amendments./planting soils•Within boundary line;
i) Newahovegradc Work not in Contract.
2 ,Retaining Mahogany Trees:
a. Revisions requested to the'21st Street Park that remain in Clark Constructions scope of Work including
the fellowing;'
1) :Landseape revisions required for preservation of existing mahogany trees at Collins Canal
2) Reconfiguration of bike path and pile wall to acconumidate existing mahogany trees;
3) Revisions to gradingto accommodate-revised bike path configuration.
INFORAIATION TO:BE PROVIDED BT TRECITY
1, !R.1 fleisenbettle drawing.package for coordination;
1 As-built documents for the 2P1 lift Station andasSeciated:equipment
0 g# ri c; LA Sr. t(,)14- $11 i 42.1. Op,..3gdyi- 1 bel)siBT.
. . .
Mr.Jinimy Morales,City Manager
City Manager's Office
City of Miami Beach
Proposal 60—21g Street descope and rescope
August 16,201.8
Page 2
.SCHEDULE
Design documentation .5 weeks-
QA and CCD finalization 2 week
TOTAL 7 weeks
EXCLUSIONS
I. Design,engineering and detailing of the Washingtou Avenue Pump Station el mentS as issued byPublic
Works are not included in this proposed Value. Coordination with components within the park is included,
2,, Rescope of removed scope stated above including participation of submittals,bidder's questions,
contractor's requestsfor information and other project communications will be by the Carl Fisher
Clubhouse architect and is not included in this proposal
PEE
Fees for ull base services will be a total proposed lump sum amount orr*enty-Four Thousand Seven Hundred and
Twenty-Five*Dollars(S24,725,00).Expense oSts for'p,rinting,telephone,delivery,and travel included intheluMp
Sum portion of this fee. Billings for these services will be invoiced under the heading#20140021.004,A59.
Attached is the'breakdown of hours'and associated fee for this additional effort Your assistance in facilitating the
request of this additional effort as a modification to our contract is appreciated. Please feel free to contact me with
any thrther questions or continents you may have.
if the foreaoing,correctly states your understanding,please prepare a contract amendment for our,execution.We are
ery ItappY to be of serVice tothe City and continue our successful relationship.
Sincerely.
Fentress Architects
/
.
•ohn Kudrcki,.AIA,LEE a' A B +C
Principal
anal: Design Fee Summary dated A ugtist 16,2018
Descopel3oundary sketch dated February 1.5,2018
a: Maria Flernandez,Thais Vieira,City of Miami Beach
Jeff Sachs,Jones Lang LaSalle Hotels&HoSpitality Group
Steven DiBarfolo,Karen DCS1101,ffill International,Inc.
DaVid Burkey, Anne Ma•leely,Tenni Gee,Fentress Architects
gist St Park Descope
Project: Miami Beach Convention Center Renovation &Expansion
:8113118,
•
Firm !'•aa,m]n! ..,gg,,],],], ..Aum,,mmomm,
Discipline Firm Name • !!EmeglimmulFeeamommagi
Number MogigoolismogoommiTiimmiii:
Architecture Fentress Architects . 11 11111,0,1111,07.450)..
Architecture Arquitedtcoica 4 111,111.111,11.1111,04):
Fire/Life SafetylCode Consuiting.Jensen Hughes . 13 11,01111011111,151$4..
CMlJUtility Engineering Kiniley-Horn C510 10
Landscape West 8 7 UNVIESEPRIBMINIS7424'
Structural Engineering Wallace 8 1 111111 ISM Oil :
Vertical Transportation Lerch Bates. 12 61,21.116,11111,113#
Plumb,Mech,Pee,Lighting ME Engineers , . 14-18. EIBERMIONEIN:33140'
IT,Security,AV,Acoustics . DL Adams 20 gullignalliglatSO
Food Service Caruso • 25 1111111111111111011,
laraphics.and Signage TKO 28 1,11.1111011111111•0',
Perking Consultation Waker Parking.' 29 • kilgalinnentaiiMMAI-:
Design Fees(Lump Sure) $24,725
Expenses OI spy
Total Total opouppoup424g25.
21st St Park Descope
Fentress Architects..
nttdit,pgidussmop000ppoimigqfpwoiwpppoummocm.00imagemusioggmigtmgsompmgppgoiiinmg
Job Title Hourly Rate Hours Extension
340tatfrigOgOtA*bt:VCOOriliOatititilut4*e4i4lfilFgFSMMEEi,'MigiiViMigmciNEREENg,ANVggmillsmp;B
Architect.11". $175A0 40 $74000,00
Architect $150.00 0
$0.00
"mem Araiteet. $140.00 .0' $000
John K. drycki $225.00 2 $450.00
Totals this activity: Hours 42.0 $7,450.00
Total,Sub 1 42.0 $7,450.00
:Hours
Total 42.0 51,450.00
•
21st Street Park Pump and StOm Wall Redesign.
K.itley- :orn&.Associate •
s
curs
21st Street.Park Pump and SSe t Wa11 Redesign Hourly Rate hours Extension
`X;A l 1- 50OPl PLsANS R, VISIOl' a&5PQRDIN41ION F......
Principal $280:00 0t} $0.00
Se►niorProfessional $200.00 0.5 $100.00
Professional $120.00 .4=0 $480.07.
Analyst/Junior Professional• $:105:00 14.0 $1,470.00
Senior Technical Support• $125.00 0,Q $0.00
Technical Support. .$105.00 18;0 $1,890.00
Support Staff $82.50 0.0 $0.00
Totals this activity; Hours 36.5 .$31,940.00
Principal $280.00 0.0 $0;00
Senior Professional: $200.00 6.10 $1,200,00
Professional, $120.09 12,0, , 1,440.00
' 4nalyst<JuniorProfessional 8105,00 1.6.0 51,680.00
Senior Technical Support. $125.00 0,0 $0.00.
•Technical Support $105:00 18.0• Si:890:00
Support Staff $82.5° 0,,0• 50.00
Totals this,activity: Hours 52.0 .. ., $6 210;00
Principal. $280.00. 0.0, :$0.00
Senior P.ro.fessionni $200.00 0.0 $0.00
Professional $:120.00 0.0 $0.0€2
Analyrst/Junior P.ro,fessional $10:5:00 0.0• $0.00
Senior Technical Support: •$125.09: 0,0. 50,00
Technical Support $1.05.00 0.:(1 $0,00
Support Staff •
$82::;50 •0.0 $0.00
Totals this activity:. Hours 0.0 $0:00
•
•
hours Total $8,5 .$1.0,:150.00I •
21st St Park Deseape
West 8.:
liGursJob Title Hourly..Rat e HOurs extension
Design Director $375.00 0.0 $0.00
Principal/Director $25000 0.o•
Project Directnr- $18500 3.0, $55500
Project Manager $165,00 19.0 $3,135,00
Landscape Designer $1.15 00 120 $1,38000:
StaffDesigner $85>00 0.0 $0.00
Administrative $85.00 $255.00
Totals this activity; Hours 37M •$5,325.00
Hours Total 37M. $5,325.00
Irrigation.Subcontractor- $1,800.00
$7425.00
.21st St Park escope
M-E Engineers
Job Title Hourly flat fours Extension
Task 22, learn al ga c r n
Principal $200..00 2.0 $400.00.
Associate $160.00 15.0 ' $x400.00
Project Manager $140.00 0.0 $0.00
Designer $110.00. 0.0 •$0.00
CAD Operator $95.00 12:0 $1,140.00.
Administrative Staff. $80.00 0.0 $0.00•
Totals this activity; Hours 29.0 . $3,940.00:
Sufi 2 29.0 •53 940.00
f:oursTotal 210 $3;940.00
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•
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„Atignst 22,20143. •
••;l1W Jimmy Mork ,City Manager
City Manitger's,Ciffice
City of Miami Beach
1700 cortventionCenterprive
4111:Mot
Mint*.fieaciti.„13,:3;419 :
Re: Miatti113eacit Conventiohfenter Renovation Resoltition•NO:201zk28531).
Propot4l 0-,..21:•''''•$treet Partrtreelteentieilietion anatksigti • ' .
Project 2014002f..001,A60.-
(1)40.t Mi..Morp:10$•:,
, ..
T.hiproposal is to provide additional design services pursuant to:the City s te4tieSt to revise the landscape We:
•quantities and species-0 accorniniadate•existingtreeS that were to be Olncat01..ancl have. .inctI...1-409n1 .anaynilabk,
, .
A. •RECONCtuATION,OV'RELOCATal TREES This scope at work:itieludei,deterniihing the status of
relocated plant material, -determining-how the relocated. material, effects tree• canopy- .Stittare footage
.
re4iirernents:,and.determining.the tree.catiopy-siVare.:fOotage of our entrant:desigh,.1,,aaks•for thiS:phose:of..
WOrk:its dindat
4 Cdordinate with Hill International,:,Fentress,West Clarkand the City 0 fVB.;-
*. Itevient,nfatoiral,..provido by Clark and suhetiatraptcra to.dtftrnilite teloented-•ticestatOses;
ReVieW•roaterial provided h the Cit3,.'i8.thOti$t.0.deterntitte::•itelOcated:tree•;Statnses:, . . .
.: C,dittpate ReloCatedlleee:$tatoste$pros ided by the City AitiaWi*nd Chu. L•Avi*the•perinitted.:Trea
DiSpositipi1Plans;.
. Deterttdne„„squ4re'filo:rage of relocated trees not agovved.by the:arborist;
Determine square:kJOtago-Of Current:design.; . .. ..
. -4,• COtnintinieatellodings•through writing:40d:graphies tø the City or Miall'4144047,.
- • N.1001044,K :Ortfyt,-9.).tmeeting thy phone)with.feito$$.,wott.City of Miainf:mnich:and the city
,,Vbori4to teView,findings.Additional irtectinga*:preparatien•of add itionattnaterials.requested by
the City beyond 00 deliverables noted abcaici:arc-not included in this•Scope•andwill be wooded tis
an add itinnitathint,
•
. . ... . . , .
•:,t+,• STRATEgre. REDESIGN OF 21ST PARK LANDSCAPE-1714. .ot(pe it!sf.'1441( includes fp/WO '0;.
. .,.
planting/iiigation design at 21 Parkin.order to locate reloented traosanapotentially.ad4morn
i17.e..-;'s to the she tO atitieVe•the tetittired:Canopyltiate fontage„:;T4,stik fathig.iphoge.ofWork-hiciode
i,- Cootiihate with the Design 1:Cital.and the City to :how best to provide the:neee4ny,tree.
•
canopy square ;for tite.project Octirand thorot4h.direction.::040.be,ptowded to the Design
Team:hy the city.;
- Review..photos atilt relocated plant material, ..
.t., •Stady•noinns.r.6t tbtpla0doiolit:-.0rtN tokiola trees within the•existinglandseape . .
•:* !Stodyistir*plAnithig:!a4.4.determinetradjtishrients:are.necog.>4ry.dnoitn"filn Additional nrittinndified
:treeldeationS; . .
•;.. Provitio written:report and#aphies that mm
at new design's total canape square footage:
.• i',eeiew••iraftie.4011:gi)options with the Design leant anc1•01. (iIy..; . .
• *
Prot ide a plan indurating tree disposition#,,and species of each tree.to he
... ... . . .
14$4.by'thercolto(lor•during installation,
, Update the ..Planting:;Nita, Schedule, 'Tree'Disposition flank, and:Tree.DinnOilitio!Table,anti
• ..• •
IrtigatiOn•Plan-S'foit..mq4irmi:silbtnitiiiK.eltSiot.ann tnokOngh direction will be pros .0 ti•.th:',000gfi
.. . . ,.. ..
teattt.by the City•Ngaraint:so bioipi 4gd5..004 r'egoitototit..
R:Ell: ac. :L.A. SN 1:0 1-.1. .” 1 4 2:1 F,.3:.i''',:?4 0 W.:?)y. 1 ci,i.b., :.t. '::., *4,1..1 2-:,2,;,0):#4
Mr.Jimmy Morales,City Manager
City Manager's Office
City of Miami Beach
Proposal 65—21St Street Park Tree Reconciliation
August 6,2018
Page 2
• Meetings:
i. One(1)meeting(by phone)with Fentress,West 8 and the City of Miami Beach to review
planting redesign options;
ii. One(1)meeting (by phone)with Fentress, West 8 and the City of Miami Beach and the
City Arborist to review final design;
iii. Additional meetings or preparation of additional materials requested by the City beyond
the deliverables noted above, are not included in this scope and will be provided as an
additional service.
INFORMATION TO BE PROVIDED BY THE CITY
1. RJ Heisenbottle drawing package for coordination.
2. As-built documents for the 21"lift station and associated equipment.
SCHEDULE
Design documentation 4 weeks
OA and CCD finalization 1 week
TOTAL 5 weeks
FEE
Fees for all base services will be a total proposed lump sum amount of Twelve Thousand Three Hundred Dollars
($12,300.00).Expense costs for printing,telephone,delivery,and travel are included in the lump sum portion of this
fee. Billings for these services will be invoiced under the heading#20140021.001,A60.
Attached is the breakdown of hours and associated fee for this additional effort. Your assistance in facilitating the
request of this additional effort as a modification to our contract is appreciated. Please feel free to contact me with
any further questions or comments you may have.
If the foregoing correctly states your understanding,please prepare a contract amendment for our execution.We are
very happy to be of service to the City and continue our successful relationship.
Sincerely,
Fentress Architects
Jin Kudrycki,AIA,LEE BD+C
Principal
enol: Design Fee Summary dated August 22,2018
c: Maria Hernandez,Thais Vieira,City of Miami Beach
Jeff Sachs,Jones Lang LaSalle Hotels&Hospitality Group
Steven DiBartolo,Karen Deshon,Hill International,Inc.
David Burkey,Anne McNeely,Jenni Gee,Fentress Architects
Project: 21st St pat* Tree.Retortciliption
Miami Beach conVentien center Renovation Expansion.
8122/18
Park Redesi*n
• .. : •
Piscipiine Firm Name Firm Fee " •:" !
Number ;•• •• • .
Architecture Fentress Architects . 1
Architecture ArqUitecteniee 4 11111111111111,I111111164
Fire/Life SafetylCode Consulting.Jensen Hughes . . 13 11.116,13,11,31121$0,
Civil/Utility Engineering .. •KirrileytHern. • 8 111111111111111.12111,W#
Landscape :'West 8 7.
Structural Engineering . .1-Wallace • 8 21,111,1111111,111161110401
Vertical Transportation Lerch Bates 12 1111.1111111111E5101$4
Plumb,4%01%.glec,Lighting ME-Engineett. 1418. 1111•11114,161111=
IT,Security i AV,Acoustics OL Adams: • • '20 immememeemeeikeeogikitiiiKt
Food Service Caruso '25, .iaNkniBMINERNASOI,
Graphics and Signage TKD 28
Parking Consultation Walker Perking. 11111111111111111111111111111%
Design Fees(Lump Suit). $12,300
7Experises .7". • = • Q% • $.0\E'
4r • ••••• • • •
Total. : Total
•
•
21st St Park Tree Reconciliation
Fentress Architects
Hou s - , •, .. • • : :.
Job Title Hourly Rate Hours Extension
Task •
Architect III $175.00 1 $175.00
Architect II $150.00 0 $0.00
Intern Architect II $110.00 0 $0.00
John Kudrycki $225.00 1 $225.00
Totals this activity: Hours 2.0 $400.00
•
Total,Sub 1 2.0 $400.00
Hours Total 2.0 $400.00
•
21st St Park Tree Relocation
Miami Beach Convention Center
Fentress Project No:20140021
August 22,2018
Page.2 of 3
21st St Park Tree Reconciliation
West 8
ours . .
Job Title Hourly Rate Hours Extension
3
Landscape Design Task A Waslungto Ave Planting,Area'R+ a gu x
Design Director $375.00 0.0 $0.00
Principal/Director $250.00 8.0 $2,000.00
Project Director $185.00 0.0 $0.00
Project Manager $165.00 60.0 $9,900.00
Landscape Designer $115.00 0.0 $0.00
Staff Designer $85.00 0.0 $0.00
Administrative $85.00 0.0 $0.00
Totals this activity: Hours 68.0 $11,900.00
Hours Total 68.0 $11,900.00
Irrigation Subcontractor $0.00
$11,900.00
21st St Park Tree Relocation
Miami Beach Convention Center
Fentress Project No:20140021
August 22,2018
Page 3 of 3
•
K,At . ,towfikrk'sW
1>Awii*,tg„,n,a4
tiPtifte**
*KolabwkitAt
IFENTOESS111
towistaits
AgNisttionlioi:
to ottp„.4p.ifernxt3,:pom
August 24,201 g:
Mr.Jimmy Morales,City Manager
City.Managers Office,
Citylif Miami Death •
[760 opirtvefitioi Center
Drive 4th Floor
Mini:III:13 each,FL 33t39
Re. Miami Beael)Convention Center Renovation Resolution No.201 4-:213538
propos00-19°Street Redesign Proposal
l
Project 20140021,001A01
•
Dear Mr.'Morale :
This Proposal:is to provide additional design services requiredpursuant to the City's:request to provide the listed:
:reviSiOns heloW to the 194:Streetrotitlwity,betweenCouventionCenter Drive and Meridian Blvd.:
. ,
•
SCOPE OPSER
1. General:
a,
Between Meridian Ave and STA 21+00,-workintz with the Civil EMtineer•Kintley4loru, the.
Design Teatn.will redesign tht. north.side of 19th Street to transition the roadway pavement to
Man* existing elevations at STA'20480 Where the holocaust Memorial sidewalk ties to the:
lioloeintstMenimial parking lot.
Between:STA;20+80 and 21,1-0(),.the pesian Team will modtly plans to remove ettib
and propose ti type F end):that Will tie:into existing ettehing;
. .
ii
:$,.:25 and the pipectUinecting to S-2:4 will be:removed from civil:plat:AS:andthe e'xisting:
cud)inlet at this location will remainWirfthetOnnection to the egistina.System that runs
along Meridian Ave,
iii. The redesign apprpaeh•to match oisting conditions is to iiVoid:ehanging the profile along
the PGL L I (north Side),to avoid future recOnstructibn.of median,thus utilizing steeper
cross slopes between:STA 20'40 and 21+00..Theinitial intent Will beto avoid changing
the ntnss slope along the thrOngh lane.and Utilizing steeper cross slopes in the stripped,
Mat area.
iv. The pion0e4 curb ramp on the northeast*quadrant will also hCrettioVed from the Civil
.
Engineer's projeetliniits,Ihe City acknoWledges the ADA npu,ccruplioucc.cfAbis curb
ramp and plans on upgrading this area the future:proleet along Merithatt„Avenne.
The tiort.hee# corner of Meridian and 19th.Street.has a drop curb at the return.and
appears to be handicap UeeesSible,l,mt withotittrtniented demeintat.
.tP4. L A “. fQ14 I 4,2 f 00. .
Mr.Jimmy Morales,City Manager
City Manager's Office
City of Miami Beach
Proposal 66—19th Street Redesign Proposal
August 24,2018
Page 2
b. Between STA 21+00 and 22+50,the proposed design as shown in plans will be constructed.
i. The current design has a difference in elevation between the proposed back of curb and
the existing elevations at the parking lot that varies from 4"to 12". The original design
intent was to provide elevations for the consultants who would be re-grading the parking
lot, due to the pump station project. Since then, the pump station location has changed
and the parking lot grading is to remain as-is.
ii. The Design Team's proposed alternative to match the existing elevations was to redesign
the area to match existing curb along the parking lot,by modifying the profile along the
PGL LT.The City did not entertain this alternative due to the throw-away,once Meridian
Avenue gets raised.
iii. The final agreed solution proposes to harmonize about two feet within the Holocaust
Memorial Parking lot.This work will be designed by the City's In-House and the Design
Team's Civil Engineer's project limits will continue to be the back of curb at the
Holocaust Memorial Parking lot. The City will be responsible to address any drainage
issues within the parking lot that may be caused by the higher curbing that prevents storm
water to flow towards the road.Based on the existing parking lot grading,the parking lot
drains towards 19th Street and it has a slight pitch towards southwest corner of the lot.
The top of the curb between station 20+80 and 21+00 will be either flush with the parking
lot asphalt so drainage continues flowing in that direction or provided with a drop curb if
the top of the curb is higher than the parking.
iv. The Civil Engineer will provide updated striping plans to remove the on-street parking
between STAs 21+00 and 22+40.This area will be striped out with chevrons(5 spaces)
and parking will be prohibited due to the lack of sidewalk adjacent to the curb.
SCHEDULE
• Design Task 1: 2 weeks after Notice to Proceed
EXCLUSIONS
1. Design services beyond the project completion and project boundaries.
FEE
Fees for all base services will be a total proposed lump sum amount of Thirteen Thousand Two Hundred Ninety-Five
Dollars($13,295). Expense costs for printing,telephone,delivery,and travel are included in the lump sum portion of
this fee.Billings for these services will be invoiced under the heading#20140021.001,A61.
Attached is the breakdown of hours and associated fee for this additional effort.Your assistance in facilitating the
request of this additional effort as a modification to our contract is appreciated.Please feel free to contact me with
any further questions or comments you may have.
Mr.Jimmy.Mor .le.,.city.:Mana cr.
City Matttigtr'.s Office
'City ofMiam Ecach:
proposal 66—19th.th Sheet fi;.Rdesign Proposal
August24,20,,1$
Page
[Hie foregoing correctly states:your uiid:rstanding,please Prepare a contract amendment tor.our e*cutiont.,We are
very happy to he of service tet t e City°and continue our successful relationship..
Sittccrely. •
B•entrees Architects •
•
• hit1Cudrycki, . i. C':
Principal
ene:l. Design ° inn rye dated August' . •201.8.
Mttria l lereia.ndez, Thais Viuira,:City ofMianii Beach
kit Sachs,Junes Land LaSalle hotels&1-tospitahty Group
Steven DiBar(olo Karen UeshOn.bill;ittterttation l;Inc.
[avid Burkey.:Anne McNeely Tertta.i.Cee,]entress Arch.iteets
Project: 19th Street Redesign
Miami each Convention Center Renovation&Expansion
8/2311$
•
Discipline Firm Name Firm FeeiIiiniiMagRE
Number
Architecture Fentress Architects glaninuoiliiipinigNOSES345:
Architecture Argultectoni ea 4 1,1,19111,6122,i189.!!
Fire/Life Safety/Code Consulting Jensen Hughes 13
ClvdiUtility Erigineerin (Lump St Kimley-Horn 6 1,111211,,PRE110512;95Q•.
Landscape West 8 7 1,811,91011111110:#;'
Structural Engineering Wallace. 8
'•Vertical Transportation Lerch Bates . . 12
Mach,Etec,Lighting ME Engineers 14-18 111111,11.1161fitillillia
IT,Security,AV,Acoustics. DL Adams 20 11211111111111,111130.
•Food Service Caruso 25 11,11111412,11,1
Traffic Corradino 27 Lliall221,1101111110:
Graphics and.Signage TKD Amisgellinalliginagolik44.•
Parking Consultation Walker Parking 29 ..1.41111111,11,501211100i•
Cost Estimate PLO r 35 121111,111,11111,11ME
Design Fees(Lump Sum) 513,295 •
Expenses • 0% $0
Total Total tionukomages$1.gAgA.,
Fentress Architects
Job Tftle Hourly Rate Hours Extension
• ' ,
Architect 111 $200.00 0 $0.00
John Kudrycki $225.00 1 $225.00
Administrative $120.00 I $120.00
Totals this activity: Hours 2.0 $345.00
Total,Sub 1 2.0 $345.00
Hoorn Total 2.0 $345.00
•
Miami Beach Coavention.Canter
Faties Project No,20140021
1Z0.0t Or,:9N.loia4d.$:$6410.6.1
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