Amendment No. 3 to the PA with Coastal Systems International, Inc. ,. ; aoiS 3oS ijc1'
ATTACHMENT A
AMENDMENT NO. 3
TO THE PROFESSIONAL ARCHITECTURAL
AND
ENGINEERING(NE)SERVICES AGREEMENT
BETWEEN THE CITY OF MIAMI BEACH, FLORIDA
AND
COASTAL SYSTEMS INTERNATIONAL, INC.
DATED January 17, 2007
FOR THE PROVISION OF ADDITIONAL PROFESSIONAL ARCHITECTURAL AND
ENGINEERING SERVICES FOR THE BEACHWALK II—PHASE II PROJECT IN THE
AMOUNT OF $22,700. 1!
This Amendment No. 3 to the Agreement: is made' and entered this .I� day of
en1 , 2018, by and between the CITY OF MIAMI BEACH, a municipal corporation
existing under the laws of the State of Florida (the "City"), having its principal offices at.
1700 Convention Center Drive, Miami Beach, Florida 33139, and COASTAL SYSTEMS
INTERNATIONAL INC., a Florida Corporation having its principal office at 464 South, Dixie
Highway, Coral.Gables, Florida.331.46 (the"Consultant").
'RECITALS_
WHEREAS, Resolution No. 2007-26438, adopted on January 1.7, 2007, approved the
agreement for Professional Services, for the Consultant,, Inc. for the design, permitting, bid,.
award and construction administration services of the Atlantic Greenway Network "Beachwalk
II" (PROJECT)in the amount of$486,73:1; and.
WHEREAS, Beachwalk II, Phase I' project, from South Pointe Drive. to Third Street,
established 'a link from Marjory Stoneman Douglas Ocean Beach Park to :South Pointe Drive,
which connects to South Pointe Park; and
WHEREAS, Resolution No. 2013-28377, adopted on October 16, 2013, approved
Amendment No.1 for supplemental construction administration services for the Beachwalk II —
Phase I Project in the amount of$49,360; and further ratify the:additional professional services
previously provided and completed by the Consultant during the.Design Phase of the Project,
in the total amount of$35,590; and
WHEREAS, Beachwalk II, Phase II project, from Third Street to Fifth Street, will
establish a link from Marjory Stoneman Douglas Ocean Beach Park to Lummus Park; and
WHEREAS, Amendment No.2 was executed on September 28, 2017 in the amount of
$35,850, for the Consultant to perform theduties and responsibilities to supplement the
Construction Phase Services for the Project, which include both Bidding, Contract Award
services and Construction Administration services;and
WHEREAS, Amendment No. 3 to the Agreement is for the Consultant to revise the
construction documents to include a.paver system'depicting street numbers, as requested by
City Administration; modify the elevation of the berm immediately across from the Savoy Hotel,
per coordination with the Hotel Savoy's renovations project; re-design the path at the r Street
connection to accommodate vehicles.with larger turning radii to access the hard pack to the
north of the site including adjustments to the lighting and photometric plans; addition of security
cameras, as requested by 'the Police Department, in the amount of$22,700; and
WHEREAS, the negotiated price submitted by the Consultant was reviewed and
analyzed by staff and was found to be fair and reasonable; and
; y
l '
WHEREAS,this Amendment No. 3, in the amount of$22,700 will revise the total
contract sum to a not to exceed total of$630,231.
NOW, THEREFORE, the parties hereto, and in consideration of the mutual promises,
covenants, agreements, terms, and conditions herein contained, and other good and valuable
consideration, the respect and adequacy are hereby acknowledged, do agree as follows:
1. ABOVE RECITALS
The above recitals are true and correct and are incorporated as a part of this
Amendment No.3.
2. MODIFICATIONS
(a) The Agreement is amended, as provided herein and in Schedule R' attached
hereto.
(b) In consideration for the services to be performed under this Amendment No. 3, City
shall pay Consultant the not-to-exceed amount of$22,700, as provided in schedule "A",
attached hereto.
3. OTHER PROVISIONS.
All other provisions of the Agreement, as amended, are unchanged and shall remain
in full force and effect.
4. RATIFICATION.
The City and Consultant ratify the terms of the Agreement, as amended by this
Amendment No. 3. r
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 3 to
be executed in their names by their duly authorized officials as of th e date first set forth
above.
ATTEST: CITY.OF MIAMI BEACH,FLORIDA
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Print Name Print Name
APPROVED AS TO
FORM&LANGUAGE
&FOR EXECUTION
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City Attorney Rj Date
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SCHEDULE"A".-SCOPE OF SERVICES
CITY OF MIAMI BEACH
"Beachwalk II" PROJECT
Amendment#A-12-July 6,2018
The following is a Change Order to the original Scope of Work to be provided by the Coastal
Systems International,Ind. (Coastal Systems)team for the City of Miami Beach(City)relative to the
proposed "Beachwalk II"Phase II from 3'Street to 5th Street Project(Project),The task numbers
are sequential.to the original.contract
CONSULTING SERVICES
PART 3-CONSTRUCTION PHASE SERVICES:
Part 3.7—Street Number Plans Revision=Phase it
Coastal Systems will revise the construction documents.to include the proposed street number
paver system illustrated in the email by Ms.Sabrina Baglieri,dated March 14,20,18,-and assist the
City in processing the changes through FOOT,based on the email by Mr.Felix Garcia,-dated March
14, 2018..
Deliverables: Revised Paving,Plans and Street Number Details
Part 3.8—Revised Construction Drawings
3.8.1 Revised Design for Phase II: The Coastal Systems team will provide revised
engineering design to modify the elevation of the Phase It berm immediately across from
the Savoy Hotel based on feedback from the owners of the upland property:The berm
will be removed and the cut and fill volumes will be re-calculated. It is assumed that
existing beach access points across the dune will be maintained or streamlined.Access
to street ends,existing riparian properties,and other access corridors will not be affected
by this revision. The 5th Street connection will also be revised to accommodate larger
Beachwalk II Scope of Services- Page 1
_j
vehicles with larger turning radius to access the hard pack area to the north of the site.
The 5th Street revisions .will also include adjustments to the lighting and photometric
plans. ,This scope of services assumes that no new major structures(bathrooms,walls,
etc.) will be designed as part of this Project
Deliverables: Two (2) Copies of the Revised Construction Drawings
3.8.2 Security Camera Revision:Coastal Systems will work with the:electrical sub-consultant
(Basultoand Associates)to prepare a set of construction documents for-the addition of
the security:cameras illustrated in the email by Mr. Daniel Cevallos,dated February 28,
2018, and the follow-up meeting held,on March 12,'2018.
Deliverables:Security Camera Revision Construction Document
.8.3 Review Meeting with City Staff:The Coastal Systems team will attend up to three(3)
meetings with City staff to:review the revised construction drawings to insure that any
additional comments are addressed prior to submitting the modification:request to the
FDEP,
Deliverables: Meeting Minutes'
3.8.4 Phase II FDEP Permit Modification Application: Coastal Systems will prepare And
submit a FDEP CCCL Permit modification application for the proposed berm removal
and path re-design: The City will provide Coastal Systems with:a permit modification
application fee:(amount to be determined),Theconstruction drawings prepared under
Part 3.8 above will be submitted to the FDEP as part of the permit modification package.
The City will provide Coastal Systems with a letter from the Planning/Zoning Department
indicating their preliminary approval and confirming that the project"does not contravene
local setback requirements or zoning codes."
Coastal Systems will prepare and submit the permit application for the proposed project.
Any significant design changes made after submittal of the application will be considered
a:change in. scope. Significant design changes include, but are not limited to, the
Beachwalk II Scope of Services- Page 2
{ •
enlargement or shifting of structures, addition of new structures/activities, changing
structure materials, and/or landscape/hardscape/lighting changes.
This scope assumes that the FDEP will not object to the revised path and berm removal
and/or construction materials. This scope assumes that there will be no third-party
comments submitted to the FDEP during the permitting process that will trigger
significant negotiations or re-design of the project,and that no petition for Administrative
Hearing pursuant to Ch. 120 of the Florida Statutes will be filed upon permit issuance.
3.8.5 Phase II FDEP Permit Modification Processing: Coastal Systems will confer with
FDEP staff to advise them of the details of the proposed modification and to identify
areas of staff concern.Coastal Systems will maintain telephone contact with FDEP staff
to expedite their review and processing of the permit application. Coastal Systems will
confer with the City and/or design team as to questions, revisions, or additional items
that may be required by the FDEP. Coastal Systems will represent the project before
FDEP staff to assist the City in securing a FDEP Permit Modification for the proposed
Project.
This scope of services assumes that the proposed Project will comply with standard
FDEP code requirements and staff recommendations for avoidance/minimization of
impacts to the beach-dune system.
REIMBURSABLE EXPENSES:
Reproduction, transmissions, photocopies, telephone calls, airfare, and other direct expenses
related to the performance of this contract will be invoiced pursuant to the previously approved
Schedule "C".
Beachwalk II Scope of Services- Page 3
GENERAL CONDITIONS/ASSUMPTIONS:
a. Design drawings created in AutoCAD will.be provided to the City in electronic format.
b. Coastal:Systems is not responsible for any change in the scope of services that may be
:incurred due tocircumstances beyond our control, including,but not limited to,changes in
regulations and other-legal actions.
c. It is assumed that the Phase II Project will be self-mitt atin
g g-i.e. that there will be a net
benefit to the beach/dune systems through the proposed addition of fill, and native
vegetation,and that all exotic vegetation is to be removed.If additional mitigation is required
by the DEP,this additional design and negotiation will be provided under a separate scope.
d. The following items are not included in the scope of services presented herein:
Meeting§.or other coordination associated with the Beachfront Management Plan update
Street-End, streetscape and associated utilities
9 Design of retaining walls, bathrooms, cafes, of Other major structures With substantial.
foundations
9 Revisions to,riparian property access points based on.modificatiions to those riparian.
;properties
> Transportation,planning
9. Aerial Photography or Planimetric Mapping
• Public hearings, meetings, or workshops(beyond the scope specifically noted above)
• Environmental testingor engineering
• Geotechnical analysis and related• sediment quality coordination with DEP or other
agency staff regarding sand proposed to be brought onsite for fill
➢ Illustrative renderings
9 Model building
9 FEMA consultations
9. DEP FieldPermits
➢ DEP Permit Time Extensions
➢ DEP or DERM Permits for Storinwater Drainage System Modifications
➢ DERM Tree Removal Permits
FAProject19486001Contracts-Propos lsTontruct Docoments)Addendum 12-Street Signs&CCCL Permit Mod—Savoy1(18-06-08)Schedule A-Scope of Additional Services•CCCL Modification&•
Street Signs doe
Beachwalk II Scope of Services- Page 4
Schedule ..B..
SUMMARY OF COSTS FOR CONSULTING SERVICES
BEACIiWALK II, CITY OF MIAMI BEACH, FLORIDA
DESCRIPTION TYPE LABOR FEES
Part 3-Construction Phase Services
3.7 Street Number Plans Revision Lump Sum $3,800
3.8:1 j Revised Design Lump Sum $6,500
3.8.2'Security Camera Revision Lump Sum $5,900
3.8.3-Review Meetings with City Staff Hourly $1,000
3.8.4 Phase II'FDEP- Permit Modification Application Lump Sum $1,000
3.8.5'Phase II FDEP Permit Modification Processing Hourly $2,500
Part 3 Subtotal: $20,700
TOTAL FEES: . $20,700
EST.REIMBURSABLE EXPENSE BUDGET: $2,000
GRAND TOTAL $22,700
Beachwalk II Scope of Services- Page 5