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Resolution 78-15703 RESOLUTION NO. 78-15703 A RESOLUTION AUTHORIZING AND DIRECTING THE EXECUTION AND DELIVERY OF AN APPLICATION TO THE STATE DEPARTMENT OF COMMUNITY AFFAIRS FOR • FINANCIAL ASSISTANCE TO THE CITY OF MIAMI BEACH UNDER THE COMMUNITY SERVICES ACT OF 1974. BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the City Manager be and he is hereby authorized ' and directed to make appropriate application to the State of Florida, Department of Community Affairs, Division of Community Services, for a grant in such sum or amount as is available to the City of Miami Beach, pursuant to the provisions of Chapter 74-166, ,Laws of Florida, providing financial assistance to the City of Miami Beach for Community Services as therein delineated, for the October 1, 1978 to September 30, 1979 program year. BE IT FURTHER RESOLVED BY THE CITY COMM]SSION OF THE CITY OF MIAMI BEACH, FLORIDA, that all funds necessary to meet the contract obligations of the City and its delegate agencies with the Department have been appropriated and said funds are unexpended and unencumbered and are available for payment as prescribed in the contract. The City shall be responsible for the funds for the local share notwithstanding the fact that all or part of the local share is to be met or contributed by other source, i.e. , contributions, other agencies or organization funds. BE IT FURTHER RESOLVED BY THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Clerk are hereby authorized and directed to execute and deliver, for and on behalf of the City of Miami Beach, any required agreement with the said Department. of Community Affairs, setting forth the City's commitment to meet and comply with all the terms and provisions of such grant, when and if made. A copy of said agreement is made a part of this resolution. PASSED and ADOPTED this 6th day of September, 1978. Mayor Attest: .--1614 )71,AZZ01464.04 City Clerk oNtLy GRANT APPLICATION Page 1 of 7 Do (Type and Complete All Items) Ap lication for State Assistance Through the (iL\q-kto4,\,. COMMUNITY SERV CES TRUST FUND fi tit REPLY TO: Icci SUBMIT FOUR (4) COPIES DEPARTMENT OF COMMUNITY AFFAIRS (ONE MUST BE ORIGINAL) DIVISION OF COMMUNITY SERVICES 2571 EXECUTIVE CENTER CIRCLE, EAST TALLAHASSEE, FLORIDA 32301 1 . • Local Governmental Unit Applying for'Grant: Name: CITY OF MIAMI BEACH Telephone : (105 ) 673-7458 (name of town, city or county) Address: 833 sixth Street Zip: 33'139 County: trade 2 . Delegate Agency (s) : tq _ 3. Person with over-all responsibility of grant: (Our Department will contact this person should questions arise) Name : Bernard Baron Telephone: (305) 673-7458 Address: $33 Sixth Street • Signature: i3, . "tom-, ,,.c�•�, 4 . Due to legislative requirements, all services must be certified by the Department of Health and Rehabilitative Services (HRS) District Administrator as not being duplicative. In order to -accomplish this requirement, all applicants must contact the District Administrator • prior to development of program proposals. HRS person contacted: Max Rothman (District Administrator) Telephone : (305 ) 642-7900 Date : Contacted by: Bernard Baron Telephone (305 ) 673-7458 5. Following the completion of the grant application, formal approval of the program proposal must be given by the MRS District Administrator. Applications will not be accepted unless the following statement is • completed by the HRS District Administrator: I, Max Rothman , the District MRS Administrator for District 11 , hereby certify one of the following statements of fact: • %ate u ., The particular services to be offered in the (signate) listed programs are not duplicative of HRS programs . Although similar services may be available from HRS, we cannot provide these partiicular services to these clients without the use of this money. r•._ 47 AGENDA �r�" � �L_ • � m o ITEM ��- DATE GRANT APPLICATION PAGE 2 of 7 2, HRS has made maximum use of federal funds for the (signature) above listed program areas. 3. Funds for this program are available from HRS and the applicant will be eligible for funding during the current grant period. The applicant should contact Mr./Ms. for further infor- mation. ANSWER THE FOLLOWING QUESTIONS IN DETAIL BY ATTACHMENT. . 6. What is the objective of this program? 7. Describe the proposed program. 8. Is the program currently operating? 9. What is the current number of clients served? What is the current number of services provided? 10. What is the proposed number of clients to be served? What is the proposed 'number of services to be provided? 11. How.does the proposed program differ from the existing one? 12. What are the existing sources-, andamounts of funds that sustain the program? 13. Identify all sources and amounts of funding for the proposed program. • 14. Have other sources of funding been solicited? Identify and explain acceptance or refusal. • 15. Are there any program revenues anticipated? Explain disposition of these. 16. Identify other services/programs that will be made available as a result of this program. 17. How will this program serveindividuals who are either recipients or potential-rec*pients of public assistance? 18 . Who will conduct the year end audit of the program? 48 " • • SUBJECT: GRANT APPLICATION FOR COMMUNITY SERVICES TRUST FUNDS SPECIAL ATTACHMENT PAGE 2, questions 6 to 18 6. The main objective of this program is to provide income maintenance to • poverty stricken persons on Miami Beach. This is done in four basic ways: :i. emergency cash assistance b. emergency housing c, emergency food certificates d. assistance with payment of prescriptions • 7. The city of Miami Beach has a Social Service Division which is located in the "blighted area of Miami Beach". It is one of several agencies in the building which work with poverty. The State Food Stamp Program and the County Community Action Agency are the others. There is frequent interaction among the three progros. The. City's Social Service Program deals more on an emergency b:sis with people who have been evicted, lost their jobs, have high prescription costs beyond their means. and other • emergencies discovered by the City's Police Department and Citizen's Service Bureau. The Social Service Division has a contractual case worker and siZsenior aids in addition to a supervisor. It engages in Outreach Services, relocation services and information and referral services. The total monetary effort including state grant, city's funding and federal employee. assi stance amounts to a program of $88,000. r " 8. The Program is currently operating and the number of clients is increasing. 9. The current number of clients served is ,5,000 per year. The current services provided are: - a. emergency cash assistance b. emergency housing c. emergency food certificates d. assistance with payment o•f , prescription - e. relocation of•displaced persons • • f. information and referral services 10. The proposed number of clients to be served will be 5,500 to 6,000 for the fiscal year 78-79. The proposed number of services will be the same as last year. 11. The proposed program is substantially the same as last year's program with the possibility that Ceta grants now pending by the city will provide homemaker's services, shopping services, and escort services. • 12. , a. City of Miami Beach $18,000 • b. State of Florida 18,000 *c. Sr. Centers of Dade Co. 15,000 In-Kind TOTAL - $51 ,000 13. a. City of Miami Beach $18,000 • b. State of Florida 18,000 *c. Dr. Centers of Dade Co. 15,000 In-Kind TOTAL - $51,000 14. A pending Ceta grant which will provide additional services such as homeder and shopping services. 15. None 16. This program has pointed out the major unmet needs in the community and as a result of our participation a million dollar mental health grant has been approved for Douglas Gardens for 1979. * The City of Miami Beach has the use of 6 senior aides placed by - 49 Sr. Centers of Dade County. The aide:; are not to be considered a part of the local match. • 4 ' • 17. This program serves recipients or potential recipients of public assistance almost exclusively. Our prescription program prevents people from becoming totally indigent as a result of high medical costs. 18. The City of Miami Beach has an internal auditing staff which will audit the program. • • • • • • 50 • i GRANT APPLICATION PAGE 3 of 7 Local Governmental Unit Applying: CITY OF MIAMI BEACH _ (Town, County or City) - 19 . WORK PROGRAM - Plan of Operation • (Use one sheet for each program) . I.1 Program Title: AID TO THE INDIGENT Person Responsible: Bernard Baron (305) 673-7458 • A. Program Objectives B. Major Activities and Substeps C. Planned Results • Through . Through Through. Through 12/31/77 3/31/i 6/30/78 9/30/73 r Recent Surveys, including the 1970 The City's plan is to utilize existing persennel ecs out- General assistance Our !At this General census, indicate that 33 percent of the lined in the budget. For example, the social services continued at the - health (time we assistance will senior citizens residing in the South director, and administrative assistant will apportion a same rate. We assis- center ;will be will continue Miami Beach area are below poverty total of 800 hours of their time for direct services to ted 1250 people dur- began !assisting with health. guidelines as established by the Social the program. It is anticipated that this will be' suffi- ing the quarter, this the same Security Administration. In addition, tient to service the 5,000 applications that will be The soc`_al serv--ce We will assist there are many senior citizens in the received during the program year, network now cons'sts mot of 1250 to 1500 of 32 social service and so persons South Beach area who are receiving In addition- there will be a secondary activity which will people dur_n supplemental security income but whose agencies, far. we as last theg be involved with the City's record keepingand accounting have quarter. quarter. prescription needs are greater than the systems. The City's social services personnel and been In addi • - $20 per month which is allowed. Further. accounting personnel will keep adequate and thorough reques- tion. we there are many younger families in the records of the transactions that ensue. i South Beach area who are having diffi- ted to will con- culties due to the high cost of living Each client will be certified for indigency and a brief sponsor t�_nue` to and the un Many case record will note the justification for declaring a Pres- coord'_n- Employ�ent situation, divorced mothers with children are person indigent. Thereafter, a voucher or cash will be criptionssys a wither working or receiving aid to given noting the type of assistance granted to the = for an sresc& of dependent children and are having consi- individual. addit�_on� ip our- derable difficulty making ends meet. al 120 tion Emergency situations. too numerous to • persons. chase. mention in detail, such as, lost checks. s alce t the mugginggs, desertions, require both eco- health. nomic assistance and reality planning. center y will be • It e ima d that 5,500 people can giving an increasing benefit om ehis program. numberof prescriptions. CA * la (A) .. N N NI N IJ tJ - t, t, t•l IJ I-' I-. I-' I-+ 1-' I-' I-' t- I-' I--' [-1 to I- O lDOOJQlUl •p Wl ) I , Ok.DOO valUl •P W r..) I-. - OlDCOJalUl •t-- t..,./ I iY • ° • ° • • . m Z 1-3 '-3 '-3 11-31 OI t1I yi 7o l Un i) I r-3 C l t'.!'-3I`,0 I U) a y I H 1 O1 tnI H17�l to U 1'-31 OI U l yl 7il' C. 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I I I -t -I 11 1' I I I0I 0- 1 I-1 I I 1 1 1 , 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 11 I_ I 0. I I • I I t 1 1 1 1 1 1 1 1 I 1 1 1 I I 1 I 1 I I I I I ) I I I0I I� I I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I I 1 1 1 1 1 1 I I Iol Ia' I I I I I I I I 1 1 1 1 1 1 I I I I I 1 I I I I I I I I I ISI • I I`) I I I I I I I I I I I I I I• I I I I I I ! I I I I I I I I I0'1 42. tdL L' : i;oliill I - § 0 8 o ggig • • •fir .� r`P�1•x f %:, FLORIDA 3 3 1 3 9 h��H' ���,•.: "VACATIONLAND U. S. A." OFFICE OF SOCIAL SERVICES SOUTH SHORE COMMUNITY CENTER 833 SIXTH STREET BERNARD BARON PHONE: 673-7458 SUPERVISOR Subject: Grant Application for Community Services Trust Funds Special Attachment Page 4C Item 22 Program Expense - $14,900 1. Prescriptions Miami Beach Social Service has been and is planning to assist those persons who are medically indigent and who are not covered by Medicaid. It id estimated, on the basis of last. year's experience and the fact that we now have a medical center for indigent persons on Miami Beach, that there will be a need for a minimum of 500 prescriptions per month. This will be done by determining the medical indigency of persons in accordance with Social Service and Health System Agency guidelines. ' The total cost for the year for this program $io,Ooo 2. Direct Cash Grants or Emergency Food Orders Checks up to the amount of $25.00 have been and will be issued to persons who have dire emergencies that cannot be assisted by any other program. For example, many employable people find • themselves without resources and unable to turn to County welfare because of their employability. In other instances we find that people are unable to pay for their food stamps and are in need' of temporary assistance for • this purpose. Another example concerns people who must get to a hospital or welfare department immeidately and given cash grants for this purpose. The total yearly cost for this program $2,900 3. Emergency Housing During the cost of the year we find 500 people who are either ' sleeping on the beaches. wandering about without knowing where they live, emergency evictions, etc. The City of Miami Beach • has a contract to pay hotels on a per diem basis. ; • The total yearly cost for this program 42,000 • • • • • • • 53 • • • • •• • 0-alfr1, 4B, F`P� f 'yi FLORIDA 3 3 1 3 9 •ti "VACATIONLAND U. S. A." OFFICE OF SOCIAL SERVICES • SOUTH SHORE COMMUNITY CENTER 833 SIXTH STREET BERNARD BARON PHONE: 673-7458 SUPERVISOR Subject: Grant Application for Community Services Trust Funds Special Attachment Page 4C Item 22 Program Expense - $14,900 1. Prescriptions Miami Beach Social Service h:s been and is planning to assist those persons who are medically indigent and who are not covered by Medicaid. It id estimated, on the basis of last year's experience and the fact that we now have a medical center for indigent persons on Miami Beach, that there will be a need for a minimum of 500 prescriptions per month. This will be done by determining the medical indigency of persons in accordance with Social Service and Health System Agency guidelines. The total cost for the year for this program $10,000 2. Direct Cash Grants or Emergency Food Orders Checks up to the amount of $25.00 have been and will be issued to persons who have dire emergencies that cannot be assisted by any other program. For example, many employable people find themselves without resources and unable to turn to County welfare because of their employability. In other instances we find that people are unable to pay for • their food stamps and are in need of temporary assistance for • this purpose. Another example concerns people who must get to a hospital or welfare department immeidately and given cash grants for this purpose. • The total yearly cost for this program $2,900 3. Emergency Housing During the cost of the year we find 500 people who are either sleeping on the beaches. wandering about without knowing where they live, emergency evictions-, etc. The City of Miami Beach • has a contract to pay hotels on a per diem basis. The total yearly cost for this program $2,000 • • • • • • • • • • a . . • GRANT APPLICATION Page 5 of 7 Local Governmental Unit Applying: CITY OF MIAMI BEACH (T• own, County, or City) 12. Cash and In-Kind Match ' I . Cash Match - Source Amount i • 1. City of Miami Beach General Revenue Funds 1. $9000 • . 2. 2. 3. 3. _ • • 4. 4. Total Cash Patch $9.000 * *This figure must equal the figure speci- fied on line 2, page 4. II. In-Kind Match A. Salaries and Benefits Number of Hours Amount (Hourly rate (X) number of • Position Title and Name of Person Hourly Rate To Be Worked hours to be worked) 1. Social Service Director ' 1: $10.00 1. I00 1. $4,000 2. Soei al Service Administrative nistrative Asst. 2. 5.50 2• • X800 2• 2.200 3. 3. , 3. 3. 4. • 4. 4. 4. (Continue on Separate Sheet if Necessary) A.Total: B. Other In-Kind Unit Costs Number of units Amount (Unit cost (Or cost per (or number of (x) number of Description Source square. feet) square feet) units) 1. Rental 1. City ofMiami Beach 1. $ 6.00 1. 300 1. $ 1,800 2. Electricity 2. City of Miami Beach 2. 20,x.00 2. 5% . 2. 1,000 . 3. 3. 3. . 3. 3. . • 4. 4. 4. 4. 4. 5. 5. 5.' 5. 5. _,54 6. 6. _ 6. 6 . •• 6 . 7. 7. 7. - 7. 7. - B. Total _$4 000 III. 'I'��t.al Match Yroviued 'Total In-Kind hatch (A+I3)� ' t' `� :� * *'This figure must equal the figure specified on GRANT APPLICATION Page 6 of 7 Local Governmental Unit Applying: City of Miami Beach (Town, County, or City) 13. CONTRACTUAL INFORMATION - Complete one for each Delegate Agency General . Name of Delegate Agency: NONE Address : Contact Person: Telephone: ( ) Tax Exempt Number : (if none, attach a copy of the certificate of incorporation) a DELEGATE AGENCY BUDGET FOR THIS PROGRAM ADMINISTRATIVE EXPENSES 1. Salaries 2. Rental 3. Travel 4 . Supplies 5. Other (specify on attachmentT - 6 . TOTAL • (lines 1 through 5) PROGRAM EXPENSES 7. Salaries 8. Rental Space 9. Travel • 10. Equipment 11. Other (specify on attachmentT 12. TOTAL (lines 7 through 11) 13. TOTAL EXPENSES (line 6 and line 12) 14 . *TOTAL SALARY AND ADMINISTRATIVE EXPENSES (lines 6 and 7) *TOTAL GRANTEE AND DELEGATE (S) ADMINISTRATIVE AND SALARY EXPENSES COMBINED MUST NOT EXCEED 15% OF TOTAL BUDGET. THE DELEGATE AGENCY HEREBY APPROVES THIS APPLICATION AND WILL COMPLY WITH ALL RULES, REGULATIONS AND CONTRACTS RELATING THERETO: APPROVED BY: - (Title) (Signature) ATTESTED BY: (Title) (Signature) 55 • • 4 GRANT F.FPLICAITION Page 7 of 7 Local Governmental Unit Applying : Cr" OF BEACH 14. THE APPLICANT CERTIFIES THAT THE DATA IN THIS APPLICATION AND ITS VARIOUS SECTIONS INCLUDING BUDGET DATA, ARE TRUE AND CORRECT TO THE BEST OF HIS OR HER KNOWLEDGE AND THAT THE FILING OF THIS APPLICATION HAS BEEN DULY AUTHORIZED AND UNDERSTANDS THAT IT WILL BECOME PART OF THE CONTRACT BETWEEN THE DEPARTMENT AND THE APPLICANT. THE BOARD OF COUNTY COMMISSIONERS (OR THE CITY COUNCIL) HAS PASSED RESOLUTION NUMBER WHICH AUTHORIZES THE ENPUD1TURE•...OF".FUNDS FOR THE SPECIFIED PROGRAMS. IF FEES OR CONTRIBUTIONS ARE TO BE UTILIZED AS' MATCHING FOR THIS GRANT, OR IF A DELEGATE AGENCY IS TO PROVIDE THE MATCHING SHARE, AND THESE FUNDS ARE NOT FORTHCOMING, THIS RESOLUTION • ALSO SPECIFIES THAT THE CITY OR COUNTY WILL PROVIDE THE NECES- SARY MATCH. • THIS APPLICANT FURTHER CERTIFIES, DUE TO NEW LEGISLATIVE INTENT NOT TO DUPLICATE SERVICES AND THAT THESE PARTICULAR SERVICES ARE NOT BEING PROVIDED NOR ARE .THEY AVAILABLE FROM ANY OTHER STATE AGENCY. ALTHOUGH SIMILAR SERVICES MAY BE AVAILABLE, THE APPLICANT CERTIFIES THAT NO OTHER RESOURCE EXISTS TO PROVIDE THESE PARTI- CULAR SERVICES TO THESE CLIENTS WITHOUT THE USE OF THIS MONEY. • /VA_ e n A - w J 1 r'+i6 ', D Leonqrd Haber Name (typed) • Signature • Title Mayor or Chairman of Board of County Commissioners) II • 1700 Convention Center Drive, Miami Beach, Florida 33139 Address I ' • ( 30 ) 67703Q Telephon •e one I ATTESTED BY: 18i tthe� i`.r� Name typed Sig—n t e / • Title/ • • • • RESOLUTION OR ORDINANCE NO. A RESOLUTION OF THE COUNCIL OF THE (CITY/ COUNTY) , FLORIDA, AUTHORIZING ANI) DIRECTING ':IHE (MAYOR/CHAIRMAN • OF THE BOARD) TO SIGN AN AGREEMENT WITH TILE STATE OF FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS UNDER THE FLORIDA FINANCIAL ASSISTANCE FOR COMMUNITY SERVICES ACT. IT IS HEREBY RESOLVED BY TILE CITY/COUNTY OF ,OF COUNTY , FLORIDA AS FOLLOWS: Section I. That the Mayor/Chairman is hereby author- , 4 ized and directed to sign in the name and on behalf of the City Commission or the Board of County Commissioners. an Agreement between the Florida Department of Community Affairs and the • _ under the Florida Financial Assistance (name of city or county) •for Community Services Act, as per copy attached hereto and made • part hereof, • Section II. That all funds necessarycto meet the contract. ':, . obligations of the city, or county and its delegate agencies (if applicable) with the Department have beenappropriated and said funds are unexpended and unencumbered and :are ayailable ailable for pay- ment as prescribed in the contract. The ity' or county shall be responsible for the funds for the local share notwithstanding the fact that all or part of the local share is to 4c met or contri- buted by other source, i .e. , contributions, other agencies or , organization funds . ` PASSED AND ADOPTED THIS DAY OF ;. ,19 • APPROVED: Mayor or CliTlirman of County Commissions • • ATTEST: ; ` • ORIGINAL RESOLUTION NO. 78-15703 (Authorizing and directing the execution and delivery of an application to the State Department of Community Affairs for financial assistance to the CMB under the Community Services Act of 1974)