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Resolution 78-15725 RESOLUTION NO. 78-15725 A RESOLUTION OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE 1978-79 BUDGET FOR THE MIAMI BEACH TOURIST DEVELOPMENT AUTHORITY. WHEREAS, pursuant to the provisions of Chapter 41, Article VI of the Code of the City of Miami Beach, Florida, (Ordinance No. 1779, adopted September 17, 1969, creating the Miami Beach Tourist Development Authority) , said Authority has prepared and submitted to the City Commission a "Proposed Budget" for the said Miami Beach Tourist Development Authority for the 1977-78 fiscal year, and WHEREAS, the City Commission has examined and does hereby approve said "Proposed Budget"; NOW, THEREFORE BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the said budget, in the amount of $1,881,900.00, be and the same is hereby adopted, approved, ratified and confirmed. PASSED and ADOPTED this 29th day of September, 1978. A . -44.4"1-4 Mayor ATTEST: e)7/11-,ZMA-/-)J City Clerk MIAMI BEACH TOURIST DEVELOPMENT AUTHORITY PROPOSED I978/79 ANNUAL BUDGET • • MIAMI BEACH TOURIST DEVELOPMENT AUTHORITY ORGANIZATIONAL CHART OCTOBER, 1978 • MEMBERS OF THE AUTHORITY EXECUTIVE DIRECTOR • • Administrative Assistant • *Clerk/Steno (75%) PUBLICITY DIVISION ADMINISTRATIVE DIVISION CONVENTION DIVISION TRAVEL DIVISION • DIRECTOR FINANCE DIRECTOR DIRECTOR DIRECTOR 1 Secretary dministrative Secy. 1---f— 1 Staff :triter 1 Administrative Aide 3 'Salesmen 1 Latin American Representative 1 Special Events Coordinator 1 Clerk/Typist 1 Secretary 1 Travel Industry Representative *1 Secretary (25%) 1 Mail Clerk/Messenger 1 Clerk/Steno 1 Secretary 2 Photographers 1 Custodial Worker 1 Clerk/Typist **1 Clerk/Typist 1 :Multi-lingual Staff Writer 1 Housing Coordinator 1 Clerk/Typist rSecretary performing dual roles for Administrative and Publicity Divisions. • *Reclassified from Administrative Division. ' • -1- r ... MIAMI BEACH TOURIST DEVELOPMENT AUTHORITY. FUNDS AVAILABLE CASH IN BANKS AS AT JULY 31, 1978 $ 681, 700 ANTICIPATED INCOME TO 10/1/78 436, 000 ANTICIPATED INTEREST EARNED TO 10/1/78 5, 000 ACCOUNTS RECEIVABLE 3, 700 $1, 126 ,400 LESS COMMITMENTS PAYABLE 40, 000 ESTIMATED EXPENSE TO 10/1/78 462 , 700 ACCOUNTS PAYABLE 11 ,800 RESERVE FOR FIRST ,QUARTER 200, 000 -714 , 500 • ANTICIPATED CARRYOVER 361, 900 1978/79 ESTIMATED RESORT TAX REVENUE $3 , 100, 000 TDA PROTION 50% LESS $80, 000 COLLECTION CHARGE WITHHELD BY CITY 1 , 470, 000 ANTICIPATED FUNDS FOR 1978/79 $1, 881 , 900 • v -2- - 1977/78 1978/79 ' $1,915,447 $1,884900 * - 80,000 • • $1,835,447 • rcind n r� 0 `r t 0 � U et) 0 ;Ort r42' `A .CnN . co 51 ' W 9)er S► 9 Yp �{C O� Jf O O n �� �'• .1 Va ' ' "C . 9� ` :.'? 4,y. o ,')• W ' cN Personal Services , Special Events (including Fringes) . 327,834 646,157 Promotion Personal Services 18% , 35$ 164,% (including Fringes) ` 9% 695,918 37% n To • \ / , . , 1411' 0 g% Advertising/Collateral Advertising/Collateral 520,000 28% 470,000 26% • *Reclassified to conform to 1978/79 Budget **Contingency (including Tennis Reserve) of $150,946 reduced by transfers -to:.-. 1) Special Events, $15,000 - Super Bowl 2) Salaries, $15,600 - Special Events Coordinator 3) Fringe Benefits, $4,850 - " " ,.-- ,, • 4) Auto Allowances, $- 840 - " , 5) Liability Insurance, $15,000 -3- • MIAMI BEACH TOURIST DEVELOPMENT AUTHORITY , PUB ADM CON TRAVEL TOTAL PUB ADM CON TRAVEL TOTAL SALARIES 110,574 111,737 170,126 63,636 456,073 . 114,982 132,202 . 181,157 97,837 526,178 ' OVERTIME 200 50 300 -0- 550 200 -0- 400 -0- 600 FRINGE BENEF. 40,064 41,361 63,057 23,545 168,027 36,650 44,000 64,690 23,800 169,140 , SALARY ADJ. 5,068 7,654 5,979 2,756 21,457 -0- -0- -0- -0- -0- OUTSIDE HELP -0- 50 -0- -0- 50 -0- -0- -0- -0- -0- UNEMPL. INS. -0- 1,000 -0- -0- 1,000 -0- 1,500 -0- -0- 1,500 LIABILITY INS. -0- 15,000 -0- -0- 15,000 -0- 25,000 -0- -0- 25,000 PROMOTION 8,000 5,000 15,000 2,500 30,500 8,000 7,500 18,000 3,600 37,100 SPEC. PROMOTION -0- . 22,000 6,500 31,800 60,300 3,000 7,000 9,000 48,000 67,000 CONVENTION SERV.-0- -0- 24,800 -0- 24,800 -0- -0- 16,000 -0- 16,000 ADVERTISING -0- 440,000 -0- -0- 440,000 -0- 480,000 -0- -0- '480,000 COLLATERAL -0- 30,000 -0- -0- 30,000 -0- 40,000 -0- -0- 40,000 SPECIAL EVENTS -0- 327,834 -0- -0- 327,834 -0- 218,333 -0- -0- 218,333 ' TRAVEL' 500 4,000 12,000 2,500 19,000 1,000 10,000 14,000 8,000 33,000 AUTO ALLOWANCE 5,340 2,100 8,800 3,000 19,240 6,180 5,400 8,000 3,000 22,580 EQPT. RENTAL -0- 3,300 -0- -0- 3,300 -0- 4,000 -0- -0- 4,000 ' DUES/MEMBERSH. 400 1,500 1,800 1,400 5,100 450 1,500 2,000 1,400 5,350 SUBSCRIPTIONS 500 800 400 400 2,100 500 800 300 400 2,000 POSTAGE 3,000 750 5,000 4,000 12,750 4,000 1,000 6,000 6,000 17,000 TEL/TEL 2,000 7,500 9,500 3,000 22,000 2,000 7,500 10,000 3,000 22,500 REPAIRS/MAINT 800 300 600 200 1,900 800 300 600 100 1,800 NEWSLETTER 1,500 -0- -0- -0- 1,500 1,700 -0- -0- -0- 1,700 STAT/PRINTING 725 450 5,800 1,125 8,100 850 1,000 6,000 1,000 8,850 SUPPLIES 1,100 700 1,700 400 3,900 1,000 700 1,700 600 4,000 PHOTO 8,900 -0- -0- -0- 8,900 9,000 -0- -0- -0- 9,000 PROF. SERV. 2,300 11,000 -0- -0- 13,300 3,000 13,500 -0- -0- 16,500 INFO. BOOTH -0- 2,200 -0- -0- 2,200 -0- 2,200 -0- -0- 2,200 CAPITAL OUTLAY 500 12,800 -0- -0- 13,300 500 4,800 350 3,300 8,950 COLLECTION Reclassifed reclassified BLDG. MAINT. -0- 23,610 -0- -0- 23,610 -0- 16,619 -0- -0- 16,619 CONTINGENCY -0- 99,656 -0- -0- 99,656 -0- 25,000 -0- -0- 25,000 RESERVE FOR TENNIS Reclassified to Contingency -0- 100,000 100,000 • $191,471 1,172,352 331,362 140,262 1,835,447 $193,812 1,149,854 338,197 200,037 1,881,900 • -4- 'UtSLicirx WAV1.b1VN • PROPOSED 1978/79 ANNUAL BUDGET COMMITMENTS & 1977/78 1978/79 1977/78 EXPENSES TO BUDGET PROPOSED BY BUDGET 10/1/78 BALANCE EXECUTIVE DIRECTOR SALARIES 110,574 107,574 3,000 114,982 Director (25%) 9,300 - 22,575 *Assistant Director 21,587 -0- +Administative Asst. (25%) 5,302 -0- Clerk/Steno (25%) 2,6Q2 2,656 Staff Writer 13,860 14,848 Multi-lingual Staff Writer -0- 13,000 Special Events Coordinator 15,600 16,588 Secretary 12,323 13,339 Photographer 17,000 17,988 Photographer 13,000 13,988 OVERTIME 200 21 179 200 FRINGE BENEFITS 40,064 35,750 4,314 36,650 SALARY ADJUSTMENTS5,068 -0- 5,068 PROMOTION 8,000 5,000 3,000 8,000 SPECIAL PROMOTION(Travel Writer Fam Tours) 3,000 ' TRAVEL 500 1,250 (750) 1,000 AUTO ALLOWANCES 5,340 5,340 -0- 6,180 ' Director 1,200 1,200 Staff Writer 900 900 Multi-lingual Staff Writer 840 Special Events Coordinator 840 840 Photographers TWo @ 1,200 2 @ 1,200 DUES/MEMBERSHIPS 400 400 -0- 450 SUBSCRIPTIONS 500 500 -0- 500 POSTAGE 3,000 2,750 250 4,000 TELEPHONE/TELEGRAPH 2,000 2,000 -0- 2,000 REPAIRS/MAINTENANCE 800 550 250 800 STATIONERY/PRINTING 725 900 (175) 850 NEWSLETTER 1,500 1,500 -0- 1,700 SUPPLIES 1,100 850 250 1,000 PHOTO 8,900 8,000 900 9,000 Supplies 6,300 6,400 Prints/Color 1,400 1,400 Models 1,200 1,200 PROFESSIONAL SERVICES 2,300 2,100 3,000 CAPITAL OUTLAY 500 630 (130) 500 $191,471 $175,115 $16,356 $193,812 *Reclassified to Director +Reclassifed to Administrative_Division ry^..a,. o,.a,.,‘ -5- -- • ADMINISTRATIVE DIVISION PROPOSED 1978/79 ANNUAL BUDGET COMMITMENTS & 1977/78 1978/79 1977/78 EXPENSES TO . BUDGET PROPOSED BY • BUDGET 10/1/78 BALANCE EXECUTIVE DIRECTOR SALARIES - 111,737 107,557 4,180 132,202 Executive Director (75%) 27,900 . 40,000 Administrative Asst. (75%) 15,906 22,196 Clerk/Steno (75%) 7,806 (75%) 7,680 Adm. Asst/Treasurer 20,244 . 21,713 Adm. Aide I 12,128' 13,339 *Clerk/Typist/Inquiries 11,032 -0- Clerk/Typist/Receptionist 9,441 10,737 Mail Clerk/Messenger 7,280 7,600 +Custodial Worker -0- 8,937 OVERTIME 50 -0- 50 FRINGE BENEFITS 41,361 37,000 4,361 44,000 SALARY ADJUSTMENTS 7,654 -0- 7,654 OUTSIDE HELP 50 -0- 50 WORKMEN'S COMP/UNEMPLOYMENT INS. 1,000 1,000 -0- 1,500 LIABILITY INSURANCE 15,000 18,000 - (3,000) 25,000 PROMOTION 5,000 6,500 (1,500) 7,500 SPECIAL PROMOTION Land '0 Lakes 7,000 7,000 -0 7,000 UFTAA 15,000 6,500 8,500 ADVERTISING 440,000 400,000 **40,000 480,000 COLLATERALS 30,000 30,000 -0- 40,000 SPECIAL EVENTS 327,834 320,834 7,000 218,333 Orange Bowl Festival 22,000 25,000 Decoration /Flamingo Pk. 3,000 3,000 Orange Bowl Float 12,000 12,000 Sunshine Tennis Trn. 20,000 25,000 Miami Beach Cultural Soc. 2,500 -0- College Golf 1,000 1,000 Miami Beach Symphony , 8,000 • -0- Fiesta Latina 20,000 20,000 • Bicentennial Pageant 45,834 45,833 *Reclassifsed..to Travel Division +Reclassified from Building Maintenance 4 , **$12,000. of this carry over designated to Research $29,000 of this carry over designated to Advertising () Over Budget . -6- - ADMINISTRATIVE BUDGET CONTINUED COMMITMENTS & 1977/78 1978/79 , 1977/78 EXPENSES TO 'BUDGET PROPOSED BY BUDGET 10/1/78 BALANCE EXECUTIVE DIRECTOR SPECIAL EVENTS America's Gr. Beach Party 9,000 -0- Gr. Miami Film Festival 25,000 -0- Histadruth Golf Trn. 10,000 -0- Internat. Rowing Regatta 20,000 -0- Miss American Teenager 8,500 8,500 College Bowl 20,000 -0- Love on the Beach 4,000 1,000 Soap Opera 5,000 -0- Larry King 40,000 -0- Dinah Shore 30,000 40,000 Shakespeare by-the-Sea -0- 1,000 Super Bowl • 15,00 -0- Miami Beach Race of the Americas 1,000 Planning Concepts for Major Special Projects 10,000 Contingency 7,000 25,000 TRAVEL 4,000 2,300 1,700 10,000 AUTO ALLOWANCES 2,100 1,625 475 5,400 j Executive Director 1,500 1,800 I ' Messenger . 600 800 Station Wagon Rental 2,800 EQUIPMENT RENTAL , 3,300 1,800 1,500 4,000 DUES/MEMBERSHIPS 1,500 1,300 . 200 1,500 SUBSCRIPTIONS 800 700 . 100 800 POSTAGE 750 600 150 1,000 TELEPHONE/TELEGRAPH 7,500 7,500 -0- 7,500 REPAIRS/MAINTENANCE 300 250 50 300 STATIONERY/PRINTING 450 700 (250) 1,000 SUPPLIES 700 600 100 700 PROFESSIONAL SERVICES 11,000 13 ,500 Attorney (local & Washington) 3,500 6,000 (2,500) 5,000 Auditor 7,500 7,500 -0- 8,500 COLLECTION (Reclssified) CAPITAL OUTLAY ' 12,800 8,800 4,000 4,800 Furniture, Etc. 4,000 Office Equipment 800 INFORMATION BOOTH 2,200 2,200 -0- 2,200 • ()Over Budget ADMINISTRATIVE BUDGET CONTINUED COMMITMENTS & 1977/78 1978/79 1977/78 EXPENSES TO BUDGET PROPOSED BY BUDGET 10/1/78 BALANCE EXECUTIVE DIRECTOR BUILDING MAINTENANCE 23,610 16,619 *Janitor - 8,000 6,844 1,156 -0- Electric 10,600 9,000 1,660 10,000 Supplies . 1,000 1,000 . -0- 1,000 Window cleaning/Exterm.Srv. 750 250 500 750 Water 760 2,900 (2,140) 2,800 Repairs, etc. 2,500 1,200 1,300 2,069 CONTINGENCY 99,656 -0- 99,656 25,000 RESERVE FOR TENNIS STADIUM (reclassifed to Contingency) 100,000 EXECUTIVE DIRECTOR SEARCH -0- 9,571 (9,571) $1,172,352 $1,007,081 $165,271 $1,149,854 *Reclassifed as Custodial Worker () Over Budget • _Q_ • �..ANVS.1V11WW LJ1V10J.VLV PROPOSED 1978/79 ANNUAL BUDGET COMMITMENTS & 1977/78 1978/79 1977/78 EXPENSES TO BUDGET PROPOSED BY BUDGET 10/1/78 BALANCE EXECUTIVE DIRECTOR SALARIES . 170,126 170,126 -0- 181,157 Director 35,000 35,988 Administrative Secretary 15,898 16,900 Sales II 23,000 24,388 . Sales I Two @ 19,000 2 @ . 19,988 Secretary 12,323 13,339 Clerk/Steno 10,074 11,398 Clerk/Typist 10,763 11,753 Adm. Assistant/Housing 15,321 16,351 Clerk/Typist/Housing 9,747 11,064 SALARY ADJUSTMENTS 5,979 2,150 3,829 -0- OVERTIME 300 389 (89) 400 FRINGE BENEFITS 63,057 63,057 -0- 64,690 PROMOTION , 15,000 18,200 (3,200) 18,000 SPECIAL PROMOTION 6,500 4,600 1,900 9,000 ASAE 6,000 3,000 Other 500 -0- Washington Promo 6,000 CONVENTION SERVICES 24,800 11,600 13,200 16,000 Registration/Housing Office 20,000 12,000 Equipment Rental 800 1,000 FICA 4,000 3,000 - TRAVEL 12,000 15,000 (3,000) 14,000 AUTO ALLOWANCES 8,800 7,400 1,400 8,000 Director 5,200 4,400 Sales Three @ 1,200 3 @ 1,200 DUES/MEMBERSHIPS 1,800 1,800 -0- 2,000 SUBSCRIPTIONS 400 400 -0- 300 POSTAGE 5,000 3,500 1,500 6,000 TELEPHONE/TELEGRAPH 9,500 9,500 -0- 10,000 REPAIRS/MAINTENANCE 600 500 100 600 STATIONERY/PRINTING • 5,800 1,500 4,300 6,000 SUPPLIES 1,700 1,500 200 1,700 CAPITAL OUTLAY -0- 350 $331,362 $311,222 $ 20,140 $338,197 O Over Budget . -9- TRAVEL INDUSTRY DIVISION ' - PROPOSED 1978/79 ANNUAL BUDGET COMMITMENTS & 1977/78 1978/79 • 1977/78 EXPENSES TO BUDGET PROPOSED BY BUDGET 10/1/78 BALANCE EXECUTIVE DIRECTOR ' SALARIES 63,636 58,992 4,644 97,837 Director 18,000 40,000 ' Manager, Latin America 18,785 • 19,973 Mngr. , Travel Ind. Relations 15,000 • '12,988 Secretary 11,851 12,841 *Clerk/Typist 12,035 SALARY ADJUSTMENTS 2,756 -0- ' 2,756 OVERTIME -0- 115 (115) -0- FRINGE BENEFITS 23,545 18,595 4,950 23,800 PROMOTION 2,500 2,500 -0- 3,600 SPECIAL\PROMOTION Canada 6,000 6,000 -0- 9,000 Seminars/Fam Tours 7,900 6,900 1,000 12,000 Travel Shows 8,600 10,600 (2,000) 12,000 t•. Blitzes/Latin America 5,000 700 4,300 12,000 Travel Shows/Latin America 4,000 1,600 2,400 2,000 Fam Tours/Latin America 300 700 (400) 1,000 TRAVEL 2,500 2,500 -0- 8,000 AUTO ALLOWANCES 3,000 2,790 210 3,000 Director 1,200 1,200 Manager, Latin America 1,200 1,200 Mngr. , Travel Ind. Relations 600 600 DUES/MEMBERSHIPS 1,400 1,400 -0- 1,400 SUBSCRIPTIONS 400 300 100 400 POSTAGE 4,000 6,000 (2,000) 6,000 TELEPHONE/TELEGRAPH 3,000 3,000 -0- 3,000 REPAIRS/MAINTENANCE 200 90 110 100 STATIONERY/PRINTING 1,125 725 400 1,000 SUPPLIES 400 600 (200) 600 CAPITAL OUTLAY -0- 9 (9) Office Furniture 2,500 Typewriter 800 $140,262 $124,116 $16,146 $200,037 * Reclassified from Administrative Division () Over Budget -10- ORIGINAL RESOLUTION NO. 78-15725 (Adopting the 1978-79 Budget for the Miami Beach Tourist Development Authority; Via'