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Resolution 2019-30689 RESOLUTION NO. 2019-30689 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATIONS OF THE FINANCE AND CITYWIDE PROJECTS COMMITTEE AND AUTHORIZING THE USE OF PARKING DEPARTMENT YEAR-END SURPLUS FUNDS TO FUND THE ANNUAL INCREMENTAL OPERATIONS AND MAINTENANCE COSTS OF THE PROPOSED INTELLIGENT TRANSPORTATION SYSTEM PROJECT (PROJECT); AUTHORIZING THE EXTENSION OF THE TROLLEY ADVERTISING PILOT TO GENERATE REVENUES TO REDUCE THE AMOUNT OF PARKING SURPLUS FUNDS NEEDED; AND, IN THE LONGER TERM, AUTHORIZING THE USE OF FUTURE REVENUES FROM THE CONVENTION CENTER HOTEL GUARANTEED RENT TO FUND THE PROJECT. WHEREAS, since 2014, the City of Miami Beach has been providing Traffic Monitoring and Management Services for 14 hours a day, 365 days a year,, as part of a citywide program intended to reduce congestion, improve incident management, and improve traffic flow through construction zone management and special event traffic management along the City's principal corridors; and WHEREAS, the existing program consists of the deployment of temporary traffic monitoring cameras, travel-time data collectors, and portable Digital Message Signs strategically placed throughout the City to monitor real-time traffic conditions, inform motorists, and deploy mitigation strategies along the following corridors: • MacArthur Causeway • 5th Street • Washington Avenue • Collins Avenue — 5th Street to 63rd Street • Alton Road • 17th Street • 41st Street • Julia Tuttle Causeway • Indian Creek Drive • 63rd Street • 71st Street— Indian Creek Drive to Collins Avenue; and WHEREAS, in comparison to pre-existing conditions, the Traffic Monitoring and Management Program has resulted in an average travel-time improvement of 22% along the monitored corridors; and WHEREAS, for Fiscal Year 2018/19, the cost of the Traffic Monitoring and Management Service is $499,000, excluding salaries of City staff who assist in the operation and management of the program; and WHEREAS, parallel to this effort, the City of Miami Beach has been working in the development of an Intelligent Transportation System/Smart Parking System (ITS/SPS) Project, which proposes utilizing advanced technology to improve traffic flow, parking efficiency, and provide real-time traffic information to the motoring public; and WHEREAS, In addition to the existing corridors currently managed, the ITS Project includes the following corridors: • Meridian Avenue • Dade Boulevard • West Avenue • Harding Avenue/Abbott Avenue • Collins Avenue — 63rd Street to City Limits • 71st Street/Normandy Drive — Indian Creek Drive to City Limits; and WHEREAS, further, even on existing corridors, the more robust ITS Project will provide increased camera coverage, improved data processing, and improved messaging to motorists; and WHEREAS, federal standards in the Manual On Uniform Traffic Control Devices (MUTCD) specify that crosswalks at signalized intersections must be equipped with pedestrian signals; and WHEREAS, the SPS system will display information on parking availability in garages via digital message signs located outside City-owned garages and some parking lots, and on digital message signs throughout the City during high impact periods; and WHEREAS, the ITS/SPS Project is anticipated to improve travel-times by an average of 13% in addition to the 22% improvement currently achieved by the existing Traffic Monitoring and Management Program (i.e., an overall improvement of 35% in travel-time over pre-existing conditions) and significantly improve the ability to gather data and make decisions to improve traffic flow on a real-time basis from the Traffic Management Center; and WHEREAS, at its July 13, 2016 meeting, the City Commission directed staff to proceed with the ITS/SPS Project and issue a Request for Proposals (RFP) for Design, Build, Operation, and Maintenance (DBOM) Services; and WHEREAS, in December 2017, the City commenced negotiations with the selected firm, Transcore ITS, LLC ("Transcore"); and WHEREAS, as of November 2018, the City has finalized negotiations with Transcore and the Administration is ready to execute a DBOM contract with Transcore that includes 6 Phases; and WHEREAS, the adopted FY 2018/19 Transportation Department Operating Budget includes funding in the amount of $600,000 for the ongoing Traffic Monitoring and Management Services, which is sufficient to cover the current contract as well as cover Phases 1 and 2 under the new contract in the summer, if the notice to proceed is given in January 2019; and WHEREAS, the total cost for operations and maintenance for all six (6) Phases is $2,018,000 annually; however, a reduction in operating hours has been explored based on an analysis of travel-times and incidents experienced in the current Traffic Monitoring and Management Services; and WHEREAS, under the reduced service scenario, the cost for operations and maintenance of the ITS portion of the project would be $1,638,298; and WHEREAS, the Parking Fund is anticipated to generate approximately $6.04 million per year or revenues in excess of expenditures in FY 2019 with the recent fee increases; and WHEREAS, at the end of FY 2018, $1.166 million was transferred to the General Fund; and WHEREAS, assuming that the Plan to eliminate the General Fund contribution is followed, this would leave $1.519 million in annual surplus available for other uses including ITS; and WHEREAS, given that the additional transfer of $1,037,000 from the Parking Fund would significantly reduce the potential use of surplus funds for other parking purposes, the Administration has recommended that the Trolley Advertising pilot be extended, and that some or all of the $500,000 in projected Trolley advertising revenues be used for Transportation, thus significantly reducing the amount of funds needed from the Parking Fund; and WHEREAS, at the December 14, 2018 Finance and Citywide Projects Committee (FCWPC) meeting, the Administration recommended the above strategy to fund the annual operation and maintenance costs of the ITS portion of the ITS/SPS Project and the FCWPC endorsed the recommendation; and WHEREAS, in the longer term, the FCWPC recommended using future revenues from the Convention Center Hotel guaranteed rent; and WHEREAS, in November 2018, Miami Beach voters approved, via referendum, the construction of a Convention Center Hotel and, further, that the City adopt an ordinance to dedicate the Hotel's guaranteed rent payments to enhance funding in equal portions annually for stormwater projects, traffic reduction measures, and education; and WHEREAS, given that the Convention Center Hotel is anticipated to open in 2022, and funding for the operations and maintenance of the ITS portion of the ITS/SPS Project would be needed as early as FY 2020/21, the additional parking funds may only be needed for 2 years if this strategy is followed. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the recommendations of the Finance and Citywide Projects Committee and authorize the use of Parking Department Year-End Surplus funds to fund the annual incremental operations and maintenance costs of the proposed Intelligent Transportation System Project; authorize the extension of the Trolley Advertising Pilot to generate revenues to reduce the amount of parking surplus funds needed; and, in the longer term, authorize the use of future revenues from the Convention Center Hotel guaranteed rent to fund the Project. PASSED and ADOPTED this 4,.day of 3u , 2019. ATTEST: Dan Gelber, Mayor y341qR ael E. Granado, Citlerk ,simmuu,„1 APPROVED AS TO �� .S -�s",, FORM & LANGUAGE ��4 &FOR EXECUTION -\<-..-4;*:).\.'1<:>10;;•- '•1 '•;--37-75ci:(. City•Attomeyc.(—- Date � ` ORATED. • .....rr: \c- i 1 26 yy Resolutions - R7 K MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Jimmy L. Morales, City Manager DATE: January 16, 2019 SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE FINANCE AND CITYWIDE PROJECTS COMMITTEE TO ENDORSE THE FUNDING STRATEGY TO USE PARKING DEPARTMENT YEAR-END SURPLUS FUNDS TO FUND THE ANNUAL INCREMENTAL OPERATIONS AND MAINTENANCE COSTS OF THE PROPOSED INTELLIGENT TRANSPORTATION SYSTEM AND AUTHORIZING THE EXTENSION OF THE TROLLEY ADVERTISING PILOT TO GENERATE REVENUES THAT REDUCE THE AMOUNT OF PARKING SURPLUS FUNDS NEEDED. RECOMMENDATION The Administration recommends that the Mayor and City Commission accept the recommendation of the Finance and Citywide Projects Committee (FCWPC) and endorse the funding strategy, consisting of extending the trolley advertising pilot and allocating those revenues along with Parking Funds to fund the annual operations and maintenance costs of the Intelligent Transportation System (ITS) portion of the ITS/Smart Parking System (SPS) Project. BACKGROUND Since 2014, the City of Miami Beach has been providing Traffic Monitoring and Management Services as part of a citywide program intended to reduce congestion, improve incident management, and improve traffic flow through construction zone management and special event traffic management along its principal corridors for 14 hours a day, 365 days a year. The service hours are extended during four (4) major special events per year. The existing program consists of the deployment of temporary traffic monitoring cameras, travel time data collectors, and portable Digital Message Signs strategically placed throughout the City to monitor real-time traffic conditions, inform motorists, and deploy mitigation strategies along the following corridors: • MacArthur Causeway • 5th Street • Washington Avenue • Collins Avenue—5th Street to 63rd Street Page 1172 of 1648 • Alton Road • 17th Street • 41st Street • Julia Tuttle Causeway • Indian Creek Drive • 63rd Street • 71st Street— Indian Creek Drive to Collins Avenue These services are performed by a contractor under supervision of City Transportation Department staff in addition to other strategies such as traffic text alerts, Traffic Congestion Specialists and a City Traffic Engineer with access to the County's traffic signal timing system to monitor and modify signal timing on a real-time basis to mitigate congestion. The Traffic Monitoring and Management Program has resulted in significant improvements to the operation of the City's roadway network. In comparison to pre-existing conditions, the Traffic Monitoring and Management Program has resulted in an average travel time improvement of 22% along the monitored corridors. For Fiscal Year 2018/19, the cost of the Traffic Monitoring and Management Service is $499,000, excluding salaries of City staff who assist in the operation and management of the program. In parallel to this effort, the City's Transportation Department has been working on a comprehensive Intelligent Transportation System(ITS)and Smart Parking System(SPS) Project since 2015. The City of Miami Beach ITS/SPS Project proposes to utilize advanced technology to improve traffic flow, parking efficiency, and provide real-time traffic information to the motoring public. The project elements are described in Attachment A. In addition to the existing corridors currently managed, the ITS Project includes the following corridors: • Meridian Avenue • West Avenue • Harding Avenue/Abbott Avenue • Collins Avenue—63rd Street to City Limits • 71st Street/Normandy Drive— Indian Creek Drive to City Limits Further, even on existing corridors, the more robust ITS Project will provide increased camera coverage, improved data processing, and improved messaging to motorists. These improvements will enhance the City's ability to manage traffic and accurately inform motorists of traffic and parking conditions. Finally the SPS system will display information on parking availability in garages via digital message signs located outside City-owned garages and some parking lots, and on digital message signs throughout the City during high impact periods. It is worth highlighting that all the above-ground technology proposed in the ITS/SPS Project will be aesthetic and contextual to Miami Beach. With the implementation of the ITS/SPS Project, the driver will experience improved travel times and be provided clear, real-time information on parking and traffic conditions. The ITS/SPS Project is anticipated to improve travel times by an average of 13% in addition to the 22% improvement currently achieved by the existing Traffic Monitoring and Management Page 1173 of 1648 Program (i.e.. an overall improvement of 35% in travel time over pre-existing conditions) and significantly improve the ability to gather data and make decisions to improve traffic flow on a real-time basis from the Traffic Management Center(see below) . The technology proposed will be able to adjust to roadway incidents, such as accidents, emergency construction or lane closures, bridge closures, special events, and other incidents that impact traffic flow. The implementation of the proposed technology will also reduce the number of police officers needed for traffic control, reduce congestion, reduce gasoline consumption, and reduce greenhouse gas emissions. The travel time savings, incident clearance, and environmental benefits will be monetized on a monthly basis to show benefits to the City. Traffic Management Center As part of the ITS and SPS project, a Traffic Management Center (TMC) will be implemented and staffed with traffic operators to monitor traffic conditions and deploy traffic management initiatives as needed. All the aforementioned devices will communicate with the TMC where data will be compiled, analyzed, and utilized for real-time decision making on traffic mitigation strategies, traffic routing, signal timing modifications, and incident management. The TMC for the City's ITS/SPS Project will be located within the FDOT's District VI Sunguide Center. This co-location of the TMC will not only represent savings to the City's ITS/SPS Project, but will also improve the coordination and communication between both agencies to benefit the traffic flow in the region. Project Phasing As part of the Project Plan, the ITS/SPS Project was divided into six (6) phases based on the importance of the corridor to the roadway network (Attachment A). The project phases are described below. Phase: 1. MacArthur Causeway, Alton Road (5th Street to Julia Tuttle Causeway), Julia Tuttle Causeway, 17th Street (Alton Road to Washington Avenue), Dade Boulevard (Alton Road to Washington Avenue) 2. 5th Street, 41st Street, Washington Avenue 3. Collins Avenue (23rd Street to 44th Street), Indian Creek Drive/Collins Avenue (44th Street to City Limits), Alton Road (Julia Tuttle Cswy to 63rd Street), 63rd Street (Alton Road to Collins Avenue) 4. Collins Avenue (5th Street to 23rd Street), Indian Creek Drive (26th Street to 44th Street) 5. Harding Avenue/Abbott Avenue 6. Meridian Avenue, West Avenue The phasing is subject to the City's discretion. Prior City Commission Action At the June 10, 2016 Neighborhood/Community Affairs Committee (NCAC) meeting, staff presented the ITS/SPS Project and received endorsement from the Committee. The recommendation from the NCAC was presented at the July 13, 2016 City Commission meeting. At that meeting, the City Commission accepted the NCAC recommendation and directed staff to proceed with the project and issue a Request for Proposals (RFP)for Design, Build, Operation, and Maintenance (DBOM) Services. Contract Negotiations In December 2017, the City commenced negotiations with the selected firm (Transcore). Transportation Department Staff, Procurement Department Staff, and the Program Manager (Kimley Horn) have held Page 1174 of 1648 ten (10) meetings with Transcore. Over the past year, the City has been successful in lowering the capital cost of Phases 1 and 2 by 43.1%. In addition, through the negotiation process, the operations and maintenance for Phases 1 and 2 has been reduced by 10.3%. The operations for the ITS/SPS Project would cover 16 hours per day, 365 days per year of service. Current Funding Status Since 2015, the Budget Department and Transportation Department have worked together to identify capital and operating funds for this project. Capital funding for design and construction of all six (6) phases were identified and approved as part of the Fiscal Year (FY) 2018/19 Capital Budget. The capital cost of the ITS portion of the project (all 6 phases) is currently fully funded by Half-Cent Transit Surtax/People's Transportation Plan (PTP) Funds (Fund 187 and Concurrency Mitigation Fund (Fund 158). The SPS portion of the project is funded by Parking Operations Fund (Fund 480). Portions of Phases 1 and 2 of the ITS/SPS Project are anticipated to be completed in late FY 2019 and all 6 phases should be completed by FY 2022/23 ANALYSIS As of November 2018, the City has finalized negotiations with Transcore ITS LLC and the Administration is ready to execute a DBOM contract with Transcore for Phases 1 and 2. The operating cost for the SPS portion of the project is approximately $30,640 per year for Phases 1 and 2 and $37,860 per year for full project implementation. These costs will be fully funded by the Parking Fund. The adopted FY 2018/19 Transportation Department Operating Budget includes funding in the amount of $600,000 for the ongoing Traffic Monitoring and Management Services, sufficient to cover the current contract as well as cover Phases 1 and 2 under the new contract in the summer, if the notice to proceed is given in January 2019. The negotiated cost for operations and maintenance of Phases 1 and 2 of the ITS portion of the Project is $1,813,000 annually. The total cost for operations and maintenance for all six(6) phases is $2,018,000 annually. A reduction in operating hours has also been explored based on an analysis of travel times and incidents experienced in the current Traffic Monitoring and Management Services. The reduced hours of operation is similar to the existing hours of traffic monitoring and management but covers the additional corridors and enhancements to existing corridors described previously. The Administration recommends the reduced service scenario at this time. The table below depicts the estimated annual operations and maintenance costs for various phases and scenarios of the ITS portion of the project: 16 Hours Per Day,365 Days Per Base Negotiated Scenario Year, 5840 Hours Operations and Maintenance Yearly Cost- Phases 1 and 2 $1,813,000.00 Total Operations and Maintenance Upon Full Deployment(Phases 1-6) $2,018,800.00 Scenario for Reduced Service 14 Hours Per Day(Monday- Friday) 12 Hours (Saturday) Page 1175 of 1648 Service Hours 11 Hours (Sunday) Service Hours Per Year 4836 Hours Cost Per Year Under Reduced Scenario (Phases 1 and 2) $1,471,286.75 Cost Per Year Under Reduced Scenario(Phases 1- 6) $1,638,297.68 Note:Table does not include the cost for Operations and Maintenance for SPS (approximately$30,640-$37,860 per year) as this cost will becovered by the Parking Department. Based on a Five (5) Year Transportation Operations Financial Forecast (Attachment B) prepared by the Budget Department, the following table depicts the additional funding each year that would be needed beyond the Transportation Department's Operating budget for the reduced service scenario. Fiscal Year (FY) Additional O&M Funding Required Per FY FY 2019/20 $130,000.00 FY 2020/21 $1,037,000.00 FY 2021/22 $1,072,000.00 FY 2022/23 $1,106,000.00 FY 2023/24 $1,139,000.00 Note: FY 2019/20 reflects the impact of the $1.25M FDOT grant for the South Beach Trolley As shown below, the Parking Fund is anticipated to generate approximately$6.04 million per year or revenues in excess of expenditures in FY 2019. A minimum of $3 million per year is recommended to be set aside for renewal and replacement needs for parking lots and garages, and an additional $1.521 million is currently transferred to the Transportation budget each year from the year end surplus. At the end of FY 2018, $1.166 million was transferred to the General Fund. Assuming that the Plan to eliminate the General Fund contribution is followed, this would leave $1.519 million in annual surplus available for other uses including ITS. FY18 FY14 FY15 FY16 FY17 (OBPI FY19 estimated Adopted as of Y/E) Operating Revenues 40,534,422 42,850,715 52,253,637 47,489,549 48,583,000 50,696,000 Operating Expenditures* 32,603,266 33,208,823 41,248,202 43,270,595 44,170,000 44,653,800 Net Annual Operating Surplus 7,931,156 9,641,892 11,005,435 4,218,954 4,413,000 6,042,200 Given that the additional transfer of $1,037,000 from the Parking Fund would significantly reduce the potential use of surplus funds for other parking purposes, the Administration would recommend that the Trolley Advertising pilot be extended, and that some or all of the $500,000 in projected advertising revenues be used for Transportation, thus significantly reducing the amount of funds needed from the Parking Fund. At the December 14, 2018 FCWPC meeting, the Administration recommended the above strategy to fund the annual operation and maintenance costs of the ITS portion of the ITS/SPS Project. Page 1176 of 1648 In the longer term, the FCWPC recommended using future revenues from the Convention Center Hotel guaranteed rent. In November 2018, Miami Beach voters approved, via referendum, the construction of a Convention Center Hotel and, further, that the City adopt an ordinance to dedicate the Hotel's guaranteed rent payments to enhance funding in equal portions annually for stomiwater projects, traffic reduction measures, and education. Given an anticipated minimum guaranteed rent of $2,000,000 annually, the City would allocate approximately $667,000 to traffic reduction measures. If these revenues were to be dedicated to the ITS portion of the ITS/SPS Project, they would offset the funding contribution needed from the Parking Department. The Convention Center Hotel is anticipated to open in 2022, and funding for the operations and maintenance of the ITS portion of the ITS/S PS Project would be needed as early as FY 2020/21. Thus, the additional parking funds may only be needed for 2 years if this strategy is followed. KEY INTENDED OUTCOMES SUPPORTED Ensure Comprehensive Mobility Addressing All Modes Throughout The City Legislative Tracking Transportation ATTACHMENTS: Description ❑ Presentation to FCWPC ❑ 5-Year Transportation Operations Financial Forecast Page 1177 of 1648 (7\ trA .\\II\ A M Li B Z C - ,tet ` PRESENTATION TO FINANCE AND CITYWIDE w i'1. . PROJECTS COMMITTEE ANIN e I Ke . G . -- .----t '7--'77'7:''..-.''''' ,, - ,�~ ; ; 1 �, INTELLIGENT i ° TRANSPORTATION 1/ / Am, .7., ,„1,04:, y ______ . ... _. __ ._ . _ . _ ___ _ . .... SYSTEM A N D . : �,.,„ , , 1 'v.,,Y, : , ,1 SMART PARKING • ,,.,,,,, ,,,. .`_ •e ,,l ,� « SYSTEM PROJECT t- imiweiii ., 0,„--.71.00---, ,, _ . r-- . t '+ d 4 hly N wr4,. r f • 4 «ry' p V 111. I) ., ..,..4.• . * December 14, 2018 . .,\• . ,00000001e, Or''' Vir ' '•- Page 1178 of 1648 III H ■ ■ a Cityof Ii ; Miami 1 i 11 d e , ..... . ,. . 7i . ,. .„ _ . masiodirc4L- ,, . Beach .._ i - -- -• . - , 4;, • 2016 City of Miami Beach ;,...:_.. . ._ . . •...„ _ ..„ ...... ._ 4:•rtoti. _ ,, _. ,410.,..._ _Aar „____!. _,.., r = v _.._I Community Satisfaction :�. r, ' - �' -•. Alt;4,-P., �� '. Ana Survey pat traffic + " " ' ' congestion and de raded • x t el��* T _ traffic flow as the number _ • i• ;;;J111.1"...a ~ ,.. . 1:1 •-111+ r,one 'ales i one problem on resident's , ; ;; ; ....�t r. . ..�.- .. r. t a1 1 *' Y minds �I , •, �, , • "..r a;. i �'', • "1 �,n11 i7 rr _ S j r 00.400 e _ f a .. ' 1 of /r'OW/r • r :t +^ 'F"'-.4� 1 of yrs/ _Rage: ��� % r?,�t ,l,"".• , r %s,i • en 14 [7) Program Management Services !; Lit;`' '. - ;�•> w for an Intelligent Transportation Management System and Parking Management System RFO 2015-115-JR Prior. City C mmissi, n Action • June 10, 2016: NCAC endorsed the project • July 13, 2016: City Commission accepted the recommendation of the NCAC and directed the Administration to issue a Request for Proposal for Design, Build, Operation, and Maintenance DBOM Services and authorized City Manager and City Clerk to execute a contract with the selected firm Given the new members of the City Commission the - project is being re-introduced and funding strategies for future years are being presented to the FCWPC. Page 1180 of 1648 ��. _ ' Program Management Services 9 9 1� — 1 Y' – -- _ for an Intelligent Transportation Management System and Parking Management System RFU 2015--,1;-JR Current Traffic Management • Existing Traffic Monitoring and Management Effort Equipment • 25 Cameras • 32 Travel Time Detectors • 9 Construction Dynamic Message Signs (DMS) Process • Incident or congestion observed on the cameras or travel time • Reported via email to Traffic Management Distribution List • Coordination with Transportation Department, PSCD, Police Department , and Communications Department • Text Alert Issued • In the case of lane closures: DMS are programmed remotely • No travel time or parking capacity information is provided because of fluctuation in that info gm ilol648 , . . ,, , ,,, 1 ,,'' '',, ,\ j 7,Y,--- ::.,':. ,1--'''___:, Program Management Services ' ' ' I " L ,4 11 ' --- '- 1, ,'\:,--',.' 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A •', ‘ • 1 ---, r----= A, .-:----z i- - Program ' Jilk ' il' '•',' 1 ' '• •' ' • ."•\ ' I rManagement Services i --- - __ i '_ -4-ic ,....---=--- L ,,:, :. . .1 --,i..---..'.. ,'.,,''--=-,.. ..1 for an Intelligent Transportation Management System and Parking Management System RFO 2015-1'5-JR Smart III ng System (SPS) • Capacity in lots: All lots over 35 spaces • Available Parking Monitoring • Displayed on DMS outside garages , 7,-97,45-:zzisi -, .,. ,,..A ,, 1.1.77 , :440 :A . 11,,,,, ',..,'3, ,,,r;, 1 , ..•-:. ' ,, gt fil.:04.xt• „.•, '„,t 1.•-'01",:•;.:"•1*: FAU , , ,, ,, , ,, , ,, , ,1 I , , ........i,,,f , ,,,,- ,,,..6., ,,4.--- . k , i 4 .5,2.;:4-,-: , , .,.,. ._, , • ,, ......0 ...$41 0 14 A.. „Pr'f; ' 'a 'Of V IP' N• " '`.', ." 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Page 1184 of 1648 IfirnbaxINAI-Inrn _. • „\ 1., Program Management Services 'q / Lt U L d for an Intelligent Transportation Management System and Parking Management System Project Phasing Page 1185 of 1648 Viminu 1-11-wn " 1 ' ° ` f-- ' Program Management Services '' __ - ---_, , ' ‘ . L -. ' ",— ' : -- : " _ 'u for an Intelligent Transportation Management System and Parking Management System RFC)2015 115-JR Project Corridors • 17th Street from Collins Avenue to Dade Boulevard r • Dade Boulevard from Alton Road to 23rd Street i . / '41 --11-68:- • Alton Road from Julia Tuttle i i Causeway to 17th Street • Alton Road from 5th Street to 17th r' Street / / j ria Beach • • Julia Tuttle Causeway from City = 3 Limits to Alton Road - ; • MacArthur Causeway from City / Limits to 5th Street/Alfon RoadL - - ; • W 41St Street From Alton Road to Indian Creek Road • 5th Street from Alton Road to Collins Avenue • Washington Avenue from 5th Street to Dade-Boulevard Page 1186 of 1648 IlimInv�\1I-Inrn .,- „,.117..*- I;\ ` 1 /` r.--- ''._,_. Program Management Services �'v Ali I �t �'- �1 ',� ' I'� ��,`i —" , t, ..-- -------- "" '1 I' `, i.--\.,— �, ?! ' ` -=,, . for an Intelligent Transportation Management System and Parking Management System RFC 2015-115-JR Pr . JeHc;t C . . rrId . rs Collins Avenue from North City Limit to 5th Street 1 Indian Creek Drive from Collins Avenue to 71St Street ` i Alton Road from Indian Creek - - Drive to Julia Tuttle Causeway I Abbott Ave from City Limits to I Collins Avenue I NormandyDrive/ 71st Street I • from Western CityLimits to 5th ` jf Street/Alton Road f r'' i r West Avenue from 17th Street to ;i ,r,. 5th Street f Meridian Avenue from 17th Street7 I to 5th Street • 1 i Page 1187 of 1648 tliml \\\I-Inrn Program Management Services - _r'F._ J ! 'i for an Intelligent Transportation Management System and Parking Management System RFC)2015- 5-JR ITS/SPS ' r . Ject9.,/etaits • Additional Corridors • Meridian Avenue • West Ave n u e • Harding Avenue/Abbott Avenue • Collins Avenue — 63rd Street to City Limits • 71st Street/Normandy Drive — Indian Creek Drive to City Limits • Improvements to Existing Corridors • 27 Additional Traffic Monitoring Cameras (High-Definition) • Additional Travel Time Detector Devices and Volume Data Collection Devices • 27 Aesthetic High Definition Arterial Digital Message Signs • 2 Causeway Full-Color Causeway DMS • DMS at Parking Garages and 35 Parking Lots to show Parking Capacity • Traffic Management Center Co-Located with FDOT SunGuide Cente' ge 1188 of 1648 !timbal:\‘‘ -s ,> 1 r-_ Program Management Services �' —"' _ — a%' - for an Intelligent Transportation Management System and Parking Management System RFO 2015-115-Jf Funding Design a nstr�u�ct i • Approved Funds ■ All Phases Funded (Phases 1 through 6) • Funding Sources: County's Half-Cent Surtax, Concurrency Mitigation Fund, Parking Operation Fund • Preliminary Project Timeline • Anticipated Project Completion Date: FY2022/2023 Page 1189 of 1648 VimininAN.I-Inrn , ,,� ,' ;�_ Program Management Services V �l L L=2/- \ h _ for an Intelligent Transportation Management System and Parking Management System RFU 2015-115-JR u Fnd in ,.. Operations'_ n - . . _ Maintenance • Approved Funds ■ $600,000 per Year Adopted in Transportation Funds • Funding Strategy Based on 5-Year Projection of Transportation Budget (Total Per Year) Funding Required Per Fiscal Year Year Fiscal Year 2019-2020 $130,000.00 --- -------------- - ---------------- ----- -- - Fiscal Year 2010-2021 $1,037,000.00 - - --- -- ---- -- ---- -- - ---- -- - -- - ------ -- -- - -- -- -- - -- - Fiscal Year 2021-2022 1 $1,072,000.00 Fiscal Year 2022-2023 $1,106,000.00 Fiscal Year 2023-2024 $1,139,000.00 Note: Table does not include the cost for Operations and Maintenance for SPS (approximately $30,640-$37,860 per year) as this cost was already being covered by the Parking Department. FY 2019/20 reflects the impact of the $1.25M F14 FEECIegi-Sifigrifiii@South Beach Trolley Ilim�w��\Ur rrt i Program Management Services it -''�' --7r� �� ��;f 1. �, /r i. i� 'I !� / ;, �I: it 1. _ =_ L for an Intelligent Transportation Management System and Parking Management System REO 2015-1 15-JR Performance Based C n gra l _ • Hours of Operation/Staffing • Incident ResponseNalidation • Equipment Accuracy (e.g. parking occupancy validation) • Equipment Availability/Spare Parts • Subsystem Availability (i .e. uptime) • Others • Standard Operating Guidelines (SOG) Development/Updates • Meetings/Training (i.e. SunGuid " 4 Training) • Preventative Maintenance Page 1191 of 1648 Ilimlav'‘\I-Inrn ,� • 1;: ,� , _' __ _ Program Management Services L ,' �- ` '' ::`=� i for an Intelligent Transportation Management System and Parking Management System RFO 2015-1 15-JR ParkingFunds • FY2018-2019 • $3M Set Aside for Renewal and Replacement • $1 .52M Transfer to Transportation Budget • $1 . l7MTransferto General Fund FY18 (OBPI FY19 { / / r FY14 FY15 FY16 FY17 estimated . ' as of Y/E) Adopted f rr //�� Operating 40,534,422 42,850,715 52,253,637 47,489,549 48,583,000 50,696,000 Revenues Operating 32,603,266 33,208,823 41,248,202 43,270,595 44,170,000 44,653,800 Expenditures* Net Annual Operating 7,931,156 9,641,892 11,005,435 4,218,954 4,413,000 6,042,200 Surplus Assuming that the Plan to eliminate the General Fund contribution is followed, this would leave $1 .519 million in annual surplus available for other uses including ITS. Page 1192 of 1648 VimlonnUI-Inrn I/ [ �` �,�� f !�� �_� ''"{1- r Program Management Services " r — �` '� L 1k Jd �' �� i ���> `� for an Intelligent Transportation Management System and Parking Management System RFC., 2015-115-JR Ftecomn! 'E: ndations • FY20 18-2019 : City budgeted a partial year of funding. • Funding for each year is subject to budget appropriation • Administration is seeking endorsement for on Funding Strategy for future years before entering the contract • Administration recommends that the Trolley Advertising pilot be extended, and that some or all of the $500,000 in projected advertising revenues be used for Transportation Page 1193 of 1648 VimIov\ti1L-Inrrn ` _ Program Management Services ' �� 'V '1 !J f�Gf ,�`1 L �i! � r v� �� ti for an Intelligent Transportation Management System and Parking Management System • RFC)2015-115-JR Page 1194 of 1648 Ilim�an: \I-Inrn CITY OF MIAMI BEACH 5 YEAR TRANSPORTATION OPERATIONS FINANCIAL FORECAST AS OF 1 1/2 9/1 8 REVENUES: FY20 FY21 FY22 FY23 FY24 1%QUALITY OF LIFE RESORT TAX 5.0% 5.0% 2.0% 2.0% 2.0% COUNTY HALF-CENT TRANSIT SURTAX(PTP) 4.0% 4.0% 4.0% 4.0% 4.0% CONTRIBUTION FROM PARKING 0.0% 0.0% 0.0% 0.0% 0.0% PY RETAINED EARNINGS -100.0% -100.0% -100.0% -100.0% -100.0% TROLLEY ADVERTISING 0.0% 0.0% 0.0% 0.0% 0.0% ALL OTHER 1.5% 1.5% 1.5% 1.5% 1.5% FY19 Adop. FY20 Proj. FY21 Proj. _ FY22 Proj. FY23 Proj. FY24 Proj. 1%QUALITY OF LIFE RESORT TAX 8,653,000 9,085,000 9,539,0009,729,000 9,923,000 10,121,000 COUNTY HALF-CENT TRANSIT SURTAX(PTP) 3,876,000 4,031,000: 4,192,000 W 4,359,000 4,533,000 4,714,000 CONTRIBUTION FROM PARKING 1,521,000 1,521,000 1,521,000 1,521,000 1,521,000 1,521,000 RENT BUS SHELTERS 782,000 793,000 804,000 816,000 828,000` 840,000 PY RETAINED EARNINGS/FUND BALANCE 355,000 0 0 0 0 ' 0 ALL OTHER 140,000 142,000_ 144,000 146,000 148,000 150,000 TROLLEY ADVERTISING 0 0_ 0 0 0 0 TOTAL 15,327,000 1 5,572,000 16,200,000 1 6,571,000 16,953,000 17,346,000 EXPENDITURES: FY20 FY21 FY22 _ FY23 _ FY24 COLA 1.0% 1.0% 2,0% 2.0% 2,0% PENSION COSTS-MBERP 4.4% 1.5% 2.0% _ 1.8% 1.5% HEALTH&LIFE INSURANCE 10.0% 10.0% 10.0% 10.0% - 10.0% MERIT 2.0% 2.0% 2.0% 2.0% 2.0% OTHER BENEFITS 1.0% 1.0% 1.0% 1.0% 1.0% TROLLEY OPERATIONS -4.3% 13.2% 2.0% 2.0% 2.0% ITS OPERATIONS&MAINTENANCE 159.6% 13.0% 3.0% 3.0% 3.0% ONE-TIME FEASIBILITY STUDIES -100.0% -100.0% -100.0% -100.0% . -100.0% OTHER OPERATING 2.0% 2.0% 2.0% 2.0% 2.0% INTERNAL SERVICES 2.0% 2.0% 2.0% 2.0% 2.0% FY19 Adop, FY20 Proj. FY21 Proj. FY22 Proj. FY23 Proj. FY24 Proj. SALARIES&WAGES 1,255,000 1,293,000 1,332,000 1,386,000 1,442,000 1,500,000 PENSION COSTS-MBERP 352,000 368,000 374,000 382,000 389,000 395,000 HEALTH&LIFE INSURANCE 153,000 169,000 186,000 205,000 226,000 249,000 OTHER BENEFITS 149,000 151,000 153,000 155,000 157,000 159,000 TROLLEY OPERATIONS&MAINTENANCE 12,104,000 11,582,000 13,109,000 13,372,000 13,640,000 13,913,000 INTELLIGENT TRANSP SYS(ITS)OPERATIONS&MAINTENANCE 590,000 1,502,000 1,697,000 1,748,000 1,801,000 1,856,000 ONE-TIME FEASIBILITY STUDIES 355,000 0 0 0 0 0 OTHER OPERATING 250,000 255,000 261,000 267,000 273,000 279,000 INTERNAL SVCS 119,000 122,000 125,000 128,000 131,000 134,000 TOTAL 15,327,000 15,442,000 17,237,000 17,643,000 18,059,000 18,485,000 FY1 9 Adop. FY20 Proj. FY21 Proj. FY22 Proj. FY23 Proj. FY24 Proj. !OPERATING SURPLUS/GAP EACH YEAR 0 130,000 (1,037,000) (1,072,000) (1,106,000) (1,139,000) Footnotes: Revenues: 1%Quality of Life Resort Tax assumes Convention Center opening and 60%allocation of pverall revenues generated. County Half-Cent Surtax(PTP)assumes annual growth of 4%based on FY17 to FY18 growth in revenue. Contribution from Parking assumed to remain flat based on FY19 Adopted contribution of$1.521 million. All Other revenue comprised of bus shelter revenue,interest,etc. Expenditures: COLA,Health&Life Insurance,Merit,Other Benefits,Other Operating,and Internal Services assumptions based on"Likely"scenario published in Proposed FY19 Operating Budget Book. Pension assumptions based on actuarial MBERP forecast. Trolley Operations reflects$500,000 FDOT grant award in FY19 for Middle Beach Trolley and$1.250M in FY20 for South Beach Trolley operations.Subsequent years assume grant not received. ITS Operations for FY20&FY21 based on forecast provided by TrarRageo1ii Oifie1-64&s assume 2%increase in annual costs every year thereafter. One-time Feasibility Studies expenditure in FY19 Adopted funded from use of prior year fund balance.