Resolution 2019-30673 RESOLUTION NO. 2019-30673
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER, PURSUANT TO INVITATION TO BID (ITB) NO. 2019-
011-ND FOR ELECTRICAL SERVICES CITYWIDE, AND APPROVING THE
AWARD OF A CONTRACT TO THE FOLLOWING FIRMS: (1) R & D
ELECTRIC, INC., THE LOWEST BIDDER, TO SERVE AS THE PRIMARY
VENDOR; (2) AGC ELECTRIC, INC., THE SECOND LOWEST BIDDER, TO
SERVE AS THE SECONDARY VENDOR; (3) PADRON ELECTRICAL
CONTRACTOR, INC., THE THIRD LOWEST BIDDER, TO SERVE AS A
TERTIARY VENDOR; (4) CANSECO ELECTRICAL CONTRACTORS, INC.,
THE FOURTH LOWEST BIDDER, TO SERVE AS A TERTIARY VENDOR;
AND (5) ENTERPRISE ELECTRICAL CONTRACTING, INC., THE FIFTH
LOWEST BIDDER, TO SERVE AS A TERTIARY VENDOR; FURTHER,
AUTHORIZING ,THE ADMINISTRATION TO ESTABLISH A POOL OF
PREQUALIFIED CONTRACTORS, TO PERMIT THE CITY MANAGER TO
AWARD PROJECTS IN THE NOT-TO-EXCEED AMOUNT OF $75,000 TO
CONTRACTORS IN THE POOL; AND FURTHER AUTHORIZING THE CITY
MANAGER AND CITY CLERK TO EXECUTE AGREEMENTS WITH EACH
OF THE FOREGOING BIDDERS.
WHEREAS, on October 24, 2018, the City issued Invitation to Bid (ITB) 2019-011-ND, to
establish contracts to supply all labor, materials, tools, and equipment necessary to provide
various routine electrical services on an as needed basis, and to establish a pool of prequalified
contractors for the award of future projects in the amount not-to-exceed $75,000; and
WHEREAS, on November 26, 2018, the City received five (5) bids from AGC Electric,
Inc. ("AGC"), Canseco Electrical Contractors, Inc. ("Canseco Electrical"), Enterprise Electrical
Contracting, Inc. ("Enterprise"), Padron Electrical Contractor, Inc. ("Padron Electrical"), and R &
D Electric, Inc. ("R & D); and
WHEREAS, the ITB stated that the lowest responsive, responsible bidder meeting all
terms, conditions, and specifications of the ITB would be recommended for award; and
WHEREAS, in its due diligence, the Procurement Department determined that R & D,
AGC, Padron Electrical, Canseco Electrical, and Enterprise met the requirements of the ITB,
including the minimum requirement that the bidder be a State of Florida Certified Electrical
Contractor or a Miami Dade County Licensed Master Electrician; and
WHEREAS, the Administration recommends that the City Commission award the ITB, as
follows: (1) R & D, the lowest responsive and responsible bidder, as the primary vendor; (2)
AGC, the second lowest responsive, responsible bidder, as the secondary vendor; (3) Padron
Electrical, the third lowest responsive, responsible bidder, as a tertiary vendor; (4) Canseco
Electrical, the fourth lowest responsive, responsible bidder, as a tertiary vendor; and (5)
Enterprise, the fifth lowest responsive, responsible bidder, as a tertiary vendor; and
WHEREAS, the ITB allowed for the establishment of a prequalified pool of contractors;
and
WHEREAS, R & D, AGC, Padron Electrical, and Enterprise submitted a bid to be
considered as prequalified contractors for large or other planned projects and have all been
deemed to be qualified per the requirements of the ITB; and
WHEREAS, when the City wishes to request quotes from the prequalified pool of
contractors for projects with a not-to-exceed amount of $75,000, the requesting department
shall invite the four(4) prequalified contractors to submit pricing for each project; and
WHEREAS, to expedite these projects, the Administration recommends that the City
Manager be authorized to award projects from the pool of prequalified contractors, for projects
with a not to exceed amount of $75,000 each, pursuant to Section 255.20 of the Florida
Statutes.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, hereby accept the
recommendation of the City Manager, pursuant to Invitation to Bid (ITB) 2019-011-ND for
Electrical Services Citywide, and approve the award of a contract to the following firms: (1) R &
D Electric, Inc., the lowest bidder, as the primary vendor; (2) AGC Electric, Inc., the second
lowest bidder, as the secondary vendor; (3) Padron Electrical Contractor, Inc., the third lowest
bidder, as a tertiary vendor; (4) Canseco Electrical Contractors, Inc., the fourth lowest bidder, as
a tertiary vendor; and Enterprise Electrical Contracting, Inc., the fifth lowest bidder, as a tertiary
vendor; further, authorize the Administration to establish a pool of prequalified contractors, to
permit the City Manager to award projects in the not-to-exceed amount of $75,000 to
contractors in the pool; and further authorize the City Manager and City Clerk to execute
agreements with each of the foregoing bidders.
PASSED AND ADOPTED this day of J G nuG r 2018.
.---- —
Dan Gelber, ayor
ATTE- .
4 L 311
Rafae E. Granado, Cit Clerk APPROVED AS TO
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MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: January 16, 2019
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORID, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER, PURSUANT TO INVITATION TO BID (ITB) NO. 2019-
011-ND FOR ELECTRICAL SERVICES CITYWIDE, AND APPROVING THE
AWARD OF A CONTRACT TO THE FOLLOWING FIRMS: (1) R & D
ELECTRIC, INC., THE LOWEST BIDDER, TO SERVE AS THE PRIMARY
VENDOR; (2) AGC ELECTRIC, INC., THE SECOND LOWEST BIDDER, TO
SERVE AS THE SECONDARY VENDOR; (3) PADRON ELECTRICAL
CONTRACTOR, INC., THE THIRD LOWEST BIDDER, TO SERVE AS A
TERTIARY VENDOR; (4) CANSECO ELECTRICAL CONTRACTORS, INC.,
THE FOURTH LOWEST BIDDER, TO SERVE AS A TERTIARY VENDOR;
AND (5) ENTERPRISE ELECTRICAL CONTRACTING, INC., THE FIFTH
LOWEST BIDDER, TO SERVE AS A TERTIARY VENDOR; FURTHER,
AUTHORIZING THE ADMINISTRATION TO ESTABLISH A POOL OF
PREQUALIFIED CONTRACTORS, TO PERMIT THE CITY MANAGER TO
AWARD PROJECTS IN THE NOT-TO-EXCEED AMOUNT OF $75,000 TO
CONTRACTORS IN THE POOL; AND FURTHER AUTHORIZING THE CITY
MANAGER AND CITY CLERK TO EXECUTE AGREEMENTS WITH EACH
OF THE FOREGOING BIDDERS.
RECOMMENDATION
Adopt the Resolution.
ANALYSIS
For approximately five years, the City of Miami Beach (the "City") has had an agreement for the
provision of various routine electrical services on an "as needed" basis. The current contract
expires on February 23, 2019. In order to establish a replacement contract, on October 24,
2018, the City issued an Invitation to Bid 2019-011-ND (the "ITB"). The purpose of the ITB is
to: 1) establish a contract with qualified electrical contractor(s) to supply all labor, materials,
tools, and equipment necessary to provide various routine electrical services on a time and
materials basis; and 2) establish a pool of prequalified contractors that can expedite quotes for
other projects for which time and materials costs would not be in the City's best interest.
ITB PROCESS
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The ITB was issued on October 24, 2018, with bid opening date of November 26, 2018. The
Procurement Department issued bid notices to 164 companies utilizing
www.publicpurchase.com website. 31 prospective bidders accessed the advertised solicitation.
The notices resulted in the receipt of five (5) responses from: AGC Electric, Inc. ("AGC"),
Canseco Electrical Contractors, Inc. ("Canseco Electrical"), Enterprise Electrical Contracting,
Inc. ("Enterprise"), Padron Electrical Contractor, Inc. ("Padron Electrical"), and R & D Electric,
Inc. ("R & D). See Attachment A for a tabulation of bids received.
The ITB stated that the lowest responsive, responsible bidder meeting all terms, conditions,
and specifications of the ITB will be recommended for award. In its due diligence, the
Procurement Department found that R & D, AGC, Padron Electrical, Canseco Electrical, and
Enterprise met the requirements of the ITB, including:
1. Prospective bidder must be State of Florida Certified Electrical Contractor or a Miami Dade
County Licensed Master Electrician.
R & D, AGC, Padron Electrical, Canseco Electrical, and Enterprise are State of Florida
Certified Electrical Contractors.
Accordingly, R & D has been deemed the lowest responsive and responsible bidder meeting all
terms, conditions, and specifications of the ITB, therefore, is being recommended as the
primary vendor; AGC the second lowest responsive, responsible bidder as the secondary
vendor; Padron Electrical the third lowest responsive, responsible bidder as the tertiary vendor;
Canseco Electrical the fourth lowest responsive, responsible bidder as the quatemary vendor;
and Enterprise the fifth lowest responsive, responsible bidder as the quinary vendor.
For the prequalification pool portion of the ITB, the bids received from R & D, AGC, Padron
Electrical, and Enterprise indicated that they wish to be prequalified to participate in future
pricing competition on an as needed basis.All four firms have been deemed to be qualified per
the ITB requirements. Canseco did not select to be prequalified. When the Administration, in
lieu of time and materials orders, believes it is in the City's best interest to request quotes from
the prequalified pool of contractors for larger, complex or other planned projects, the requesting
department shall invite the four (4) prequalified contractors and request pricing for each project.
It is recommended that the City Manager, in order to expedite these projects, be authorized to
award to the lowest responsive contractor for projects with a project amount not to exceed
$75,000, pursuant to Florida State Statute Section 255.20.
The following is a brief summary of each firm based on the information contained in each
proposal.
R& D Electric, Inc.
For over twelve years, R & D Electric, Inc. has been part of the constant growth and
improvement of South Florida by serving various cities, municipalities, highway authorities and
agencies in street lighting, traffic signalization and utility work. R & D Electric, Inc., since 2014,
provides routine electrical services to the City, including emergency repairs and planned repairs
or small projects. To date the City is satisfied with the service being provided.
AGC Electric, Inc.
For over sixteen years, AGC Electric, Inc., located in Hialeah, Florida, has provided electrical
services to various companies in the private and public sector. AGC Electric, Inc., since 2014,
provides routine electrical services to the City, including emergency repairs and planned repairs
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or small projects. To date the City is satisfied with the service being provided.
Padron Electrical Contractor, Inc.
Padron Electrical Contractor, Inc. is a local business located in Miami, Florida that has been
registered in the State of Florida as a profit corporation since July 2016. The firm provides
various electrical services to commercial, residential, and industrial entities. References indicate
satisfaction with the services provided.
Canseco Electrical Contractors, Inc.
Canseco Electrical Contractors, Inc. is a local business located in Miami, Florida that has been
registered in the State of Florida as a profit corporation since April 2002. The firm provides
various electrical services to residential and industrial entities. References indicate satisfaction
with the services provided.
Enterprise Electrical Contracting, Inc.
Enterprise Electrical Contracting, Inc. is a privately owned, fast growing, full service electrical
contracting company licensed to operate in Florida, Miami-Dade County, Broward County and
their municipalities. Enterprise Electrical Contracting, Inc., since 2014, inspects and maintains
parking lot lights at the various City-owned surface parking lots. References indicate satisfaction
with the services provided.
CONCLUSION
After considering staff's recommendation and the bids received, pursuant to Invitation to Bid
(ITB) 2019-011-ND, I recommend that the Mayor and City Commission of the City of Miami
Beach, Florida, approve the Resolution of the Mayor and City Commission of the City of Miami
Beach, Florida accepting the recommendation of the City Manager, pursuant to Invitation to Bid
(ITB) no. 2019-011-ND for electrical services citywide, and approving the award of a contract to
(1) R & D Electric, Inc., the lowest bidder, to serve as the primary vendor; (2) AGC Electric,
Inc., the second lowest bidder, to serve as the secondary vendor; (3) Padron Electrical
Contractor, Inc., the third lowest bidder, to serve as a tertiary vendor; (4) Canseco Electrical
Contractors, Inc., the fourth lowest bidder, to serve as a tertiary vendor; and (5) Enterprise
Electrical Contracting, Inc., the fifth lowest bidder, to serve as a tertiary vendor; further,
authorizing the administration to establish a pool of prequalified contractors with R & D Electric,
Inc., AGC Electric, Inc., Padron Electrical Contractor, Inc., and Enterprise Electrical
Contracting, Inc., authorizing the City Manager to award projects in the not-to-exceed amount of
$75,000 to contractors in the pool; and further authorizing the City Manager and City Clerk to
execute agreements with each of the foregoing proposers.
KEY INTENDED OUTCOMES SUPPORTED
Build And Maintain Priority Infrastructure With Full Accountability
FINANCIAL INFORMATION
The cost associated with electrical services citywide is subject to the funds availability approved
through the City's budgeting process.
Legislative Tracking
Property Management/Procurement
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ATTACHMENTS:
Description
❑ Attachment A
D Resolution
Page 748 of 1648
ATTACHMENT A
ITB 2019-011-ND
Enterprise Electrical Contracting,
R&D Electric,Inc.'" Canseco Electrical Contractors,Inc.' AGC Electric,Inc.2a6 Padron Electrical Contractor,Inc. i6 Inc s&6
Total Total Total Total Total
Item Description Quantity U/M Unit Cost (Quantity_X_Unit_Cost) Unit Cost (Quantity_X_Unit_Cost) Unit Cost (Quantity_X_Unit_Cost) Unit Cost (Quantity_X_Unit_Cost) Unit Cost (Quantity_X_Unit_Cost)
EQUIPMENT,PARTS AND SERVICE
1A Hourly Rate-Regular 1600 Hourly Rate $45.00 $72,000.00 $75.00 $120,000.00 $50.00 $80,000.00 $55.00 $88,000.00 $65.00 $104,000.00
1B Hourly Rate-Non Regular I 400 Hourly Rate $60.00 $24,000.00 $112.50 $45,000.00 $72.50 $29,000.00 $82.50 $33,000.00 $95.00 $38,000.00
SUB-TOTAL-LABOR(1A-1B) $96,000.00 $165,000.00 $109,000.00 $121,000.00 $142,000.00
Estimated Annual Gross Net Cost Total Cost Total Cost Total Cost Total Cost
Costs(Dealer Invoice (Dealer Invoice (Estimated Annual (Estimated Annual %Mark- (Estimated Annual %Mark- (Estimated Annual
Item Description Cost) %Mark-up Cost_X_%Mark-up) %Mark-up Cost_X_%Mark-up) %Mark-up Cost_X_%Mark-up) up Cost_X_%Mark-up) up Cost_X_%Mark-up)
Administrative Mark-up
1C for Parts and Supplies $35,000 10% $3,500.00 15% $5,250.00 10% $3,500.00 - 10% $3,500.00 15% $40,250.00
SUB-TOTAL-PARTS&EQUIPMENT(Item 1C) $3,500.00 $5,250.00 $3,500.00 $3,500.00 $40,250.00
GRAND TOTAL(ITEMS 1A-1C) $99,500.00 $170,250.00 $112,500.00 $124,500.00 $182,250.00
'Recommended Primary
2Recommended Secondary
3 Recommended Tertiary
°Recommended Quaternary
'Recommended Quinary
6Prequalification Pool
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