Resolution 2019-30672 RESOLUTION NO. 2019-30672
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER, PURSUANT TO INVITATION TO BID (ITB) NO. 2018-040-
JC, FOR HVAC CONTROLS, MAINTENANCE AND REPAIRS, TO AWARD
GROUP 1A, REPAIR, REPLACE AND INSTALL, TO MASTER MECHANICAL
SERVICES, INC., THE LOWEST RESPONSIVE, RESPONSIBLE BIDDER FOR
THE GROUP, AS THE PRIMARY CONTRACTOR, AND TO ADVANCED
ROOFING INC. D/B/A ADVANCED AIR SYSTEMS, THE SECOND LOWEST
RESPONSIVE, RESPONSIBLE BIDDER FOR THE GROUP, AS THE
SECONDARY CONTRACTOR, AND TO HYVAC MECHANICAL SERVICES,
INC., THE THIRD LOWEST RESPONSIVE, RESPONSIBLE BIDDER FOR THE
GROUP, AS THE TERTIARY CONTRACTOR; TO AWARD GROUP 1B,
TESTING ADJUSTING AND BALANCING (TAB), TO ADVANCED ROOFING
INC. AND TO COOL-BREEZE AIR CONDITIONING CORPORATION, THE
LOWEST RESPONSIVE, RESPONSIBLE TIED BIDDERS FOR THE GROUP,
AS CO-PRIMARY CONTRACTORS, TO BE UTILIZED ON A ROTATIONAL
BASIS, AND TO HYVAC MECHANICAL SERVICES, INC., THE SECOND
LOWEST RESPONSIVE, RESPONSIBLE BIDDER FOR THE GROUP, AS
SECONDARY CONTRACTOR; TO AWARD GROUP 1C, PREVENTATIVE
MAINTENANCE, TO MASTER MECHANICAL SERVICES, INC., THE LOWEST
RESPONSIVE, RESPONSIBLE BIDDER FOR THE GROUP, AS PRIMARY
CONTRACTOR, TO ADVANCED ROOFING INC., THE SECOND LOWEST
RESPONSIVE, RESPONSIBLE BIDDER FOR THE GROUP, AS SECONDARY
CONTRACTOR, AND TO TEMPTROL AIR CONDITIONING, INC., THE THIRD
LOWEST RESPONSIVE, RESPONSIBLE BIDDER FOR THE GROUP, AS
TERTIARY CONTRACTOR; TO AWARD GROUP 2, A/C DUCT CLEANING
AND SANITIZING, TO COOL-BREEZE AIR CONDITIONING CORPORATION,
THE LOWEST RESPONSIVE, RESPONSIBLE BIDDER FOR THE GROUP, AS
PRIMARY CONTRACTOR, AND TO TEMPTROL AIR CONDITIONING, INC.,
THE SECOND LOWEST RESPONSIVE, RESPONSIBLE BIDDER FOR THE
GROUP, AS SECONDARY CONTRACTOR; TO AWARD GROUP 3,
INSULATION, TO THERMAL CONCEPTS, INC., THE LOWEST RESPONSIVE,
RESPONSIBLE BIDDER FOR THE GROUP, AS PRIMARY CONTRACTOR,
TO MASTER MECHANICAL SERVICES,. INC., THE SECOND LOWEST
RESPONSIVE, RESPONSIBLE BIDDER FOR THE GROUP, AS SECONDARY
CONTRACTOR, AND TO ADVANCED ROOFING INC., THE THIRD LOWEST
RESPONSIVE, RESPONSIBLE BIDDER FOR THE GROUP, AS TERTIARY
CONTRACTOR; AND TO AWARD GROUP 5, CONTROLS REPAIRS, TO
MRSE LLC D/B/A ROTH SOUTHEAST, THE LOWEST RESPONSIVE,
RESPONSIBLE BIDDER, AS PRIMARY CONTRACTOR; AND AUTHORIZING
THE CITY MANAGER TO EXECUTE AGREEMENTS WITH THE AWARDED
BIDDERS FOR THE AFOREMENTIONED RESPECTIVE GROUPS; AND WITH
RESPECT TO GROUP 6, AUTHORIZING THE ADMINISTRATION TO
ESTABLISH A POOL OF PRE-QUALIFIED CONTRACTORS WITH
ADVANCED ROOFING INC. D/B/A ADVANCED AIR SYSTEMS, COOL-
BREEZE AIR CONDITIONING CORPORATION, HYVAC MECHANICAL
SERVICES, INC., MASTER MECHANICAL SERVICES, INC., MRSE LLC
D/B/A ROTH SOUTHEAST, THERMAL CONCEPTS, INC. AND TEMPTROL
AIR CONDITIONING, INC., FOR FUTURE HVAC AND RELATED SERVICES
PROJECTS; AND FURTHER AUTHORIZING THE CITY MANAGER TO
AWARD FUTURE HVAC AND RELATED SERVICES PROJECTS PURSUANT
TO THE POOL OF PRE-QUALIFIED CONTRACTORS FOR PROJECTS WITH
A NOT TO EXCEED PROJECT AMOUNT OF $200,000.
WHEREAS, the City currently owns Heating, Ventilating and Air Conditioning (HVAC)
equipment and system controls across all City facilities; and
WHEREAS, the City's existing HVAC systems and components experience regular wear
and tear do to normal and prolonged usage; and
WHEREAS, the City requires routine maintenance, repairs, installation and ancillary
services of its HVAC systems in order to maintain optimal operational performance; and
WHEREAS, on July 31, 2018, the City issued ITB No. 2018-040-JC to establish
contracts to provide routine HVAC repairs, replacements, installation, testing, preventative
maintenance, insulation, controls repairs, duct cleaning and sanitizing, and to establish a pool of
pre-qualified contractors for future projects on an as-needed basis; and
WHEREAS, a voluntary pre-proposal meeting was held on August 10, 2018; and
WHEREAS, a voluntary facilities site visit was held on October 10, 2018; and
WHEREAS, on November 9, 2018, the City received a total of seven (7) bids; and
WHEREAS, the ITB stated that the lowest responsive, responsible bidder meeting all
terms, conditions and specifications of the ITB will be submitted to the City Manager for
consideration of award by bid item, bid group, or for the entirety of all bids, as deemed in the
best interest of the City; and
WHEREAS, for Group 1a, Repair, Replace and Install, Master Mechanical Services, Inc,
has been deemed the lowest responsive, responsible bidder; and
WHEREAS, for Group 1 b, Testing Adjusting and Balancing (TAB), Advanced Roofing
Inc., and Cool-Breeze Air Conditioning Corporation, have been deemed the lowest responsive,
responsible bidders; and
WHEREAS, for Group 1c, Preventative Maintenance, Master Mechanical Services, Inc.,
has been deemed the lowest responsive, responsible bidder; and
WHEREAS, for Group 2, A/C Duct Cleaning and Sanitizing, Cool-Breeze Air
Conditioning Corporation, has been deemed the lowest responsive, responsible bidder; and
WHEREAS, for Group 3, Insulation, Thermal Concepts, Inc., has been deemed the
lowest responsive, responsible bidder; and
WHEREAS, for Group 4, Rentals, no award recommendation will be submitted; and
WHEREAS, for Group 5, Controls Repairs, MRSE LLC'd/b/a Roth Southeast, has been
deemed the lowest responsive, responsible bidder; and
WHEREAS, with respect to Group 6, the ITB allowed for the establishment of a pre-
qualified pool of contractors for future projects; and
WHEREAS, on November 14, 2018, the Mayor and City Commission approved the
recommendation of the Finance and City-Wide Projects Committee, pursuant to Resolution
2018-30605, to establish prequalified pools of contractors to expedite City projects; and
WHEREAS, Advanced Roofing Inc. d/b/a Advanced Air Systems, Cool-Breeze Air
Conditioning Corporation, Hyvac Mechanical Services, Inc., Master Mechanical Services, Inc.,
MRSE LLC d/b/a Roth Southeast, Thermal Concepts, Inc., and Temptrol Air Conditioning, Inc.,
submitted a bid to be considered for the pool of pre-qualified contractors for future projects, and
have all been deemed to be qualified per the requirements of the ITB; and
WHEREAS, in cases where the City needs to engage the pool of pre-qualified
contractors for HVAC and related services projects, the requesting department shall invite the
seven (7) pre-qualified contractors and request pricing for each project; and
WHEREAS, the lowest pre-qualified contractor shall be selected and issued a purchase
order in an amount not to exceed $200,000 for each project; and
WHEREAS, in the rare case when the lowest bidder is not selected, the reasons shall
be documented, and the approval of the City Manager shall be required; and
WHEREAS, to expedite HVAC and related services projects, it is beneficial to authorize
the City Manager to award the above referenced future projects from the pool of pre-qualified
contractors, for projects with a not to exceed amount of$200,000 each.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager, pursuant to Invitation to
Bid (ITB) No. 2018-040-JC for HVAC controls, maintenance and repairs, to award Group 1A,
Repair, Replace and Install, to Master Mechanical Services, Inc., the lowest responsive,
responsible bidder for the group, as the primary contractor, and to Advanced Roofing Inc. d/b/a
Advanced Air Systems, the second lowest responsive, responsible bidder for the group, as the
secondary contractor, and to Hyvac Mechanical Services, Inc., the third lowest responsive,
responsible bidder for the group, as the tertiary contractor; to award Group 1B, Testing
Adjusting and Balancing (TAB), to Advanced Roofing Inc. and to Cool-Breeze Air Conditioning
Corporation, the lowest responsive, responsible tied bidders for the group, as co-primary
contractors, to be utilized on a rotational basis, and to Hyvac Mechanical Services, Inc., the
second lowest responsive, responsible bidder for the group, as secondary contractor; to award
Group 1C, Preventative Maintenance, to Master Mechanical Services, Inc., the lowest
responsive, responsible bidder for the group, as primary contractor, to Advanced Roofing Inc.,
the second lowest responsive, responsible bidder for the group, as secondary contractor, and to
Temptrol Air Conditioning, Inc., the third lowest responsive, responsible bidder for the group, as
tertiary contractor; to award Group 2, A/C Duct Cleaning and Sanitizing, to Cool-Breeze Air
Conditioning Corporation, the lowest responsive, responsible bidder for the group, as primary
contractor, and to Temptrol Air Conditioning, Inc., the second lowest responsive, responsible
bidder for the group, as secondary contractor; to award Group 3, Insulation, to Thermal
Concepts, Inc., the lowest responsive, responsible bidder for the group, as primary contractor,
to Master Mechanical Services, Inc., the second lowest responsive, responsible bidder for the
group, as secondary contractor, and to Advanced Roofing Inc., the third lowest responsive,
responsible bidder for the group, as tertiary contractor; and to award Group 5, Controls Repairs,
to MRSE LLC d/b/a Roth Southeast, the lowest responsive, responsible bidder, as primary
contractor; and authorize the City Manager to execute agreements with the awarded bidders for
the aforementioned respective groups; and with respect to Group 6, authorize the
Administration to establish a pool of pre-qualified contractors with Advanced Roofing Inc., d/b/a
Advanced Air Systems, Cool-Breeze Air Conditioning Corporation, Hyvac Mechanical Services,
Inc., Master Mechanical Services, Inc., MRSE LLC d/b/a Roth Southeast, Thermal Concepts,
Inc., and Temptrol Air Conditioning, Inc., for future HVAC and related services projects; and
further authorize the City Manager to award future HVAC and related services projects pursuant
to the pool of pre-qualified contractors for projects with a not to exceed project amount of
$200,000.
PASSED AND ADOPTED this /(v day of U'11147 2019.
Dan Gelber, Mayor
ATTEST:
Rafael Grana o, City Cler
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APPROVED AS TO
FORM & LANGUAGE
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City Attorney It" Dote
Resolutions -C7 J
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: January 16, 2019
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER, PURSUANT TO INVITATION TO BID (ITB) NO. 2018-
040-JC, FOR HVAC CONTROLS, MAINTENANCE AND REPAIRS, TO
AWARD GROUP 1A, REPAIR, REPLACE AND INSTALL, TO MASTER
MECHANICAL SERVICES, INC., THE LOWEST RESPONSIVE,
RESPONSIBLE BIDDER FOR THE GROUP, AS THE PRIMARY
CONTRACTOR, AND TO ADVANCED ROOFING INC. D/B/A ADVANCED
AIR SYSTEMS, THE SECOND LOWEST RESPONSIVE, RESPONSIBLE
BIDDER FOR THE GROUP, AS THE SECONDARY CONTRACTOR,AND TO
HYVAC MECHANICAL SERVICES, INC., THE THIRD LOWEST
RESPONSIVE, RESPONSIBLE BIDDER FOR THE GROUP, AS THE
TERTIARY CONTRACTOR; TO AWARD GROUP 1B, TESTING ADJUSTING
AND BALANCING (TAB), TO ADVANCED ROOFING INC. AND TO COOL-
BREEZE AIR CONDITIONING CORPORATION, THE LOWEST
RESPONSIVE, RESPONSIBLE TIED BIDDERS FOR THE GROUP, AS CO-
PRIMARY CONTRACTORS, TO BE UTILIZED ON A ROTATIONAL BASIS,
AND TO HYVAC MECHANICAL SERVICES, INC., THE SECOND LOWEST
RESPONSIVE, RESPONSIBLE BIDDER FOR THE GROUP, AS
SECONDARY CONTRACTOR; TO AWARD GROUP 1C, PREVENTATIVE
MAINTENANCE, TO MASTER MECHANICAL SERVICES, INC., THE
LOWEST RESPONSIVE, RESPONSIBLE BIDDER FOR THE GROUP, AS
PRIMARY CONTRACTOR, TO ADVANCED ROOFING INC., THE SECOND
LOWEST RESPONSIVE, RESPONSIBLE BIDDER FOR THE GROUP, AS
SECONDARY CONTRACTOR, AND TO TEMPTROL AIR CONDITIONING,
INC., THE THIRD LOWEST RESPONSIVE, RESPONSIBLE BIDDER FOR
THE GROUP, AS TERTIARY CONTRACTOR; TO AWARD GROUP 2, A/C
DUCT CLEANING AND SANITIZING, TO COOL-BREEZE AIR
CONDITIONING CORPORATION, THE LOWEST RESPONSIVE,
RESPONSIBLE BIDDER FOR THE GROUP, AS PRIMARY CONTRACTOR,
AND TO TEMPTROL AIR CONDITIONING, INC., THE SECOND LOWEST
RESPONSIVE, RESPONSIBLE BIDDER FOR THE GROUP, AS
SECONDARY CONTRACTOR; TO AWARD GROUP 3, INSULATION, TO
THERMAL CONCEPTS, INC., THE LOWEST RESPONSIVE,
RESPONSIBLE BIDDER FOR THE GROUP, AS PRIMARY CONTRACTOR,
TO MASTER MECHANICAL SERVICES, INC., THE SECOND LOWEST
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RESPONSIVE, RESPONSIBLE BIDDER FOR THE GROUP, AS
SECONDARY CONTRACTOR, AND TO ADVANCED ROOFING INC., THE
THIRD LOWEST RESPONSIVE, RESPONSIBLE BIDDER FOR THE
GROUP, AS TERTIARY CONTRACTOR; AND TO AWARD GROUP 5,
CONTROLS REPAIRS, TO MRSE LLC D/B/A ROTH SOUTHEAST, THE
LOWEST RESPONSIVE, RESPONSIBLE BIDDER, AS PRIMARY
CONTRACTOR; AND AUTHORIZING THE CITY MANAGER TO EXECUTE
AGREEMENTS WITH THE AWARDED BIDDERS FOR THE
AFOREMENTIONED RESPECTIVE GROUPS; AND WITH RESPECT TO
GROUP 6, AUTHORIZING THE ADMINISTRATION TO ESTABLISH A POOL
OF PRE-QUALIFIED CONTRACTORS WITH ADVANCED ROOFING INC.
D/B/A ADVANCED AIR SYSTEMS, COOL- BREEZE AIR CONDITIONING
CORPORATION, HYVAC MECHANICAL SERVICES, INC., MASTER
MECHANICAL SERVICES, INC., MRSE LLC D/B/A ROTH SOUTHEAST,
THERMAL CONCEPTS, INC. AND TEMPTROL AIR CONDITIONING, INC.,
FOR FUTURE HVAC AND RELATED SERVICES PROJECTS; AND
FURTHER AUTHORIZING THE CITY MANAGER TO AWARD FUTURE
HVAC AND RELATED SERVICES PROJECTS PURSUANT TO THE POOL
OF PRE-QUALIFIED CONTRACTORS FOR PROJECTS WITH A NOT TO
EXCEED PROJECT AMOUNT OF $200,000.
RECOMMENDATION
The Administration recommends that the Mayor and City Commission approve the City
Manager's recommendation pertaining to the bids received, pursuant to ITB 2018-040-JC,
HVAC Controls, Maintenance and Repairs.
ANALYSIS
The City of Miami Beach Property Management Department requires a Heating, Ventilating and
Air Conditioning (HVAC) preventative maintenance, controls, and repair services to assure that
the City's HVAC equipment remains efficient and fully functional. The HVAC equipment is
located at multiple sites within the City of Miami Beach, and requires the professional capability
to perform services on various HVAC brands and equipment types. Requirements of the scope
of work include furnishing all labor, parts, tools, transportation, supervision, installation and
equipment necessary for the performance of services under the ITB. The awarded
contractor(s) shall be responsible to repair, replace and install HVAC equipment and
components, provide routine maintenance, testing, adjusting and balancing (TAB), duct
cleaning, insulation, and perform controls repairs of HVAC equipment for various City facilities
and related projects.
ITB PROCESS
ITB No. 2018-040-JC was issued on July 31, 2018, with a bid opening date of August 21,
2018. Seven (7)addenda were issued. The Procurement Department issued bid notices to 132
companies utilizing www.publicpurchase.com website. Forty-seven (47) prospective bidders
accessed the advertised solicitation. On August 10, 2018, a voluntary pre-bid meeting was
held. A voluntary facilities site visit was conducted on October 10, 2018, and was attended by
five (5) firms. These efforts resulted in the receipt of seven (7) responses on November 9,
2018, from the following contractors: Advanced Roofing Inc., D/B/A Advanced Air Systems,
Cool Breeze Air Conditioning Corporation, Hyvac Mechanical Services, Inc., Master Mechanical
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Services, Inc., MRSE LLC D/B/A Roth Southeast, Temptrol Air Conditioning, Inc., and
Thermal Concepts, Inc. See tabulation sheet(Attachment A)for the bid totals.
In order to efficiently service the City's HVAC needs, the Procurement Department has verified
that the lowest responsive, responsible bids for each group are as follows:
For Group la: Repair, Replace and Install, to Master Mechanical Services, Inc., the lowest
responsive bidder, as primary contractor; Advanced Roofing Inc., D/B/A Advanced Air
Systems, as secondary contractor; and Hyvac Mechanical Services, Inc., as tertiary contractor;
and,
For Group 1 b: Testing, Adjusting and Balancing (TAB), to Advanced Roofing Inc., and Cool
Breeze Air Conditioning Corporation, to both serve as co-primary contractors, to be utilized on a
rotational basis; and Hyvac Mechanical Services, Inc, as secondary contractor; and,
For Group 1 c: Preventative Maintenance, to Master Mechanical Services, Inc., the lowest
responsive bidder, as primary contractor; Advanced Roofing Inc., as secondary contractor; and
Temptrol Air Conditioning, Inc., as tertiary contractor; and,
For Group 2: A/C Duct Cleaning and Sanitizing, to Cool Breeze Air Conditioning Corporation,
the lowest responsive bidder, as primary contractor; and Temptrol Air Conditioning, Inc., as
secondary contractor; and,
For Group 3: Insulation, to Thermal Concepts, Inc., the lowest responsive bidder, as primary
contractor; Master Mechanical Services, Inc., as secondary contractor; and Advanced Roofing
Inc., as tertiary contractor; and,
For Group 4: Rentals, no award recommendation will be made for this group; and,
For Group 5: Controls Repairs, to MRSE LLC D/B/A Roth Southeast, the lowest responsive
bidder, as primary contractor; and,
For Group 6: Pool of Pre-Qualified Contractors, all bidders have been deemed responsive and
responsible.
A copy of each proposal,with each firm's information, is available upon request.
CONCLUSION
After considering the bids received and staff's recommendation, pursuant to ITB 2018-040-JC,
I recommend that the Mayor and City Commission of the City of Miami Beach, Florida, approve
the award of contracts to the following firms for each respective services group:
For Group la: Repair, Replace and Install, to Master Mechanical Services, Inc., the lowest
responsive bidder, as primary contractor; Advanced Roofing Inc., D/B/A Advanced Air
Systems, as secondary contractor; and Hyvac Mechanical Services, Inc., as tertiary contractor;
and,
For Group 1 b: Testing, Adjusting and Balancing (TAB), to Advanced Roofing Inc., and Cool
Breeze Air Conditioning Corporation, to both serve as co-primary contractors, to be utilized on a
rotational basis; and Hyvac Mechanical Services, Inc, as secondary contractor; and,
For Group 1c: Preventative Maintenance, to Master Mechanical Services, Inc., the lowest
responsive bidder, as primary contractor; Advanced Roofing Inc., as secondary contractor; and
Temptrol Air Conditioning, Inc., as tertiary contractor; and,
For Group 2: A/C Duct Cleaning and Sanitizing, to Cool Breeze Air Conditioning Corporation,
the lowest responsive bidder, as primary contractor; and Temptrol Air Conditioning, Inc., as
Page 739 of 1648
secondary contractor; and,
For Group 3: Insulation, to Thermal Concepts, Inc., the lowest responsive bidder, as primary
contractor; Master Mechanical Services, Inc., as secondary contractor; and Advanced Roofing
Inc., as tertiary contractor; and,
For Group 4: Rentals, no award recommendation will be made for this group; and,
For Group 5: Controls Repairs, to MRSE LLC D/B/A Roth Southeast, the lowest responsive
bidder, as primary contractor; and,
For Group 6: Pool of Pre-Qualified Contractors, to all responsive bidders who elected to
participate in a pool of pre-qualified contractors for HVAC and related services projects, in
future pricing competition, on an as needed basis. In the cases where the City needs to engage
the pool of pre-qualified contractors for HVAC and related services projects, the requesting
department shall invite the seven (7) pre-qualified bidders and request pricing for each project.
The lowest, responsive, responsible pre-qualified contractor shall be selected and issued a
purchase order in an amount not to exceed $200,000 for each project; and, in the rare case
when the lowest bidder is not selected, the reasons shall be documented, and the approval of
the City Manager shall be required;
and further authorize the City Manager and City Clerk to execute a contract with each of the
preceding contractors in accordance with the award recommendation.
KEY INTENDED OUTCOMES SUPPORTED
Build And Maintain Priority Infrastructure With Full Accountability
FINANCIAL INFORMATION
Grant funding will not be utilized for this project.
Legislative Tracking
Property Management/Procurement
ATTACHMENTS:
Description
o Resolution
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