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Resolution 79-16028
RESOLUTION NO. 79-16028 A RESOLUTION OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE 1979-80 BUDGET FOR THE MIAMI BEACH TOURIST DEVELOPMENT .AUTHORITY. WHEREAS, pursuant to the provisions of Chapter 41, Article VI of the Code of the City of Miami Beach, Florida (adopted September 17, 1969 , creating the Miami Beach Tourist Development Authority) , said Authority has prepared and sub- mitted to the City Commission a "Proposed Budget" for the said Miami Beach Tourist Development Authority for the 1979-80 fiscal year, and WHEREAS, the City Commission has examined and does hereby approve said "Proposed Budget'' ; NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the said budget, in the amount of $2 ,230 ,000. 00 be and the same is hereby adopted, approved, ratified and confirmed. PASSED and ADOPTED this 19thday of September, 1979 . • May6 Attest: g2/,„77, City Clgrk BMS/rcp OFFICE OF THE CITY ATTORNEY-1700 CONVENTION CENTER DRIVE-MIAMI BEACH,FLORIDA 33139 0 • • • • 6 • • • a 204 AGENDA I TEM• DATE 1. MIAMI BEACH TOURIST DEVELOPMENT AUTHORITY • ' ORGANIZATIONAL CHART - OCTOBER, 1979 ` MEMBERS OF THE AUTHORITY EXECUTIVE iDIRECTOR Administrative Assistant Clerk/Steno " PUBLICITY DIVISION ADMINISTRATIVE DIVISION CONVENTION DIVISION TRAVEL DIVISION DIRECTOR FINANCE DIRECTOR DIRECTOR DIRECTOR Secretary dministrative Aide Administrative Secy. 1 Staff Writer 3 Salesmen 1 Latin American Representative 1 Secretary1 Travel Industry Representative 1 Special Events Coordinator 1 Clerk/Typist 1 Mail/Clerk Messenger 1 Clerk/Steno 1 Secretary 2 Photographers 1 Custodial Worker 1 Clerk/Typist 1 Clerk/Typist 1 Housing Coordinator • 1 Clerk/Typist MIAMI BEACH TOURIST DEVELOPMENT AUTHORITY FUNDS AVAILABLE ' • CASH IN BANKS AS AT JULY 31, 1979 $ 826,000 _ ANTICIPATED INCOME THRU 9/30/79 433,000 .ANTICIPATED INTEREST_EARNED THRU 9/30/79 18,000 ACCOUNTS RECEIVABLE - 0 - $1,277,000 LESS COMMITMENTS PAYABLE 6,300 • ESTIMATED EXPENSE .THRU 9/30/79 450,700 ACCOUNTS PAYABLE RESERVE FOR FIRST QUARTER 200,000 -657,000 . ANTICIPATED CARRYOVER . 620,000 1979/80 ESTIMATED RESORT TAX REVENUE $3,400,000 TDA PORTION 50% LESS $90,000 COLLECTION CHARGE WITHHELD BY CITY 1,610,000 ANTICIPATED FUNDS FOR 1979/80 $2,230,000 . J. . 1978/79 1979/80 - $1,881,900 $2,230,000 • o .°b o • 4 N ® ., b su . . , - °r .mo "' • 'U1 ` Ffi; o —‘� 'C. Se 03 l • °o o ,.c,,oc) .; � � N '• doOOW , °y0-0(0 ' ,At� o0 r4-u.) ALJ 4 ~, S a�6. o N m 9 v� cu C1. E O L��• _ fi • �CV of . HT19 600•o9 N . IA fp m • _ Promotion 164,300 9% Contingency 42,528 2% Personal Services Personal Services (including Fringes) (including Fringes). . 795,772 695,918 5,7 36% 37% Advertising/Collateral Advertising/Collateral 650,000 520,000 29% 28% - Special Events reduced $20,000 by • transfer to Contingency. _ Contingency increased by $20,000 then ' NI decreased by the following transfers: - n Operation Pride $5,000 • Telephone $5,000 Moving Expense- $4,000 • 4. MIAMI BEACH TOURIST DEVELOPMENT AUTHORITY 1978/79 1979/80 PUB ADMIN CONV TRAVEL TOTAL PUB ADMIN CONV TRAVEL TOTAL SALARIES 114;982 ' 132,202 181,157 97,837 526,178 103;078 141,437 191,742 100,763 537,020 OVERTIME 200 -0- 400 -0= 600 200 -0- 1,500 -0- 1,700 FRINGE BENEF. 36,650 44,000 64,690 23,800 169,140 36,147 49,503 67,635 35,267 188,552 EXTRA HELP -0- -0- -0- -0- -0- -0- 1,000 -0- -0- 1,000 CONTINGENCY FOR SALARY INCREASE -0- -0- -0- -0- 50,000 -0- -0- 50,000 CONTINGENCY FOR FRINGE BENEFITS -0- -0- -0- -0- 17,500 -0- -0- 17,500 UNEMPL. INS. -0- 1,500 -0- -0- 1,500 -0- 1,500 -0- -0- 1,500 LIABILITY INS. -0- 25,000 -0- -0- 25,000 -0- 25,000 -0- -0- 25,000 PROMOTION 8,000 7,500 18,000 3,600 37,100 8,000 8,000 25,000 4,000 45,000 SPECIAL PROMO. 3,000 7,000 9,000 48,000 67,000 4,000 3,000 40,000 50,000 97,000 CONY. SERVICES -0- -0- 16,000 -0- 16,000 -0- -0- 21,000 -0- 21,000 ADVERTISING -0- 480,000 -0- -0- 480,000 -0- 550,000 -0- -0- 550,000 COLLATERALS -0- 40,000 -0- -0- 40,000 -0- 100,000 -0- -0- 100,000 SPECIAL EVENTS -0- 198,333 -0- -0- 198,333 -0- 215,500 -0- -0- 215,500 TRAVEL 1,000 10,000 14,000 8,000 33,000 2,000 15,000 25,000 8,000 50,000 AUTO ALLOWANCE 6,180 5,400 8,000 ' 3,000 22,580 7,800 5,100 9,900 4,800 27,600 EQUIP. RENTAL -0- 4,000 -0- -0- 4,000 -0- 4,500 -0- -0- 4,500 DUES/MEMBS. 450 1,500 2,000 1,400 5,350 500 1,500 2,500 2,500 7,000 SUBSCRIPTIONS 500 800 300 400 2,000 750 900 350 500 2,500 POSTAGE 4,000 1,000 6,000 6,000 17,000 4,500 2,500 7,000 10,000 24,000 TELE./TELE. '2,000 12,500 10,000 3,000 27,500 3,000 12,500 12,000 4,000 31,500 REPAIRS/MAINT. 800 300 600 100 1,800 800 300 1,500 300 2,900 NEWSLETTER 1,700 -0- -0- -0- 1,700 2,500 -0- -0- -0- 2,500 STAT./PRINT. 850 1,000 6,000 : 1,000 8,850 3,000 1,200 5,000 1,500 10,700 • SUPPLIES 1,000 700 1,700 600 4,000 1,600 1,000 2,500 1,500 6,600 PHOTO 9,000 -0- . =0- . -0- 9,000 9,700 -0- -0- • -0- 9,700 PROF. SERVICES 3,000 13,500 -0- -0- 16,500 16,000 64,500 -0- -0- 80,500 INFO. BOOTH -0- 2,200 . -0- -0- 2,200 -0- -0- -0- -0- -0- CAPITAL OUTLAY 500 4,800 ' , 350 3,300 8,950 5,000 22,500 • 6,950 1,000 35,450 BLDG. MAINT. -0 16,619 -0-- • -0- ~16,619 -0- 23,750 -0- -0- .23,750 ADV. SPECIALTY -0- ' -0- -0- -0- -0- -0- -0- 2,500; -0- 2,500 MOVING EXPENSE -0- • 4,000 -0- -0- 4,000 -0- • -0- -0- -0- -0- OPERATION PRIDE -0- 5,000 -0- • -0- 5,000 -0- 15,000 V -0- -0- 15,000 .- ' CONTINGENCY -0- 131,000 -0- V -0- 131,000 -0- 421528 -0- -0- 42,528 $193,812 -_1,149,854 • 338,197 200,037 1,881,900 $208,575 1,375,218 422,077 224,130 2,230,000 NI O GO .4 MIAMI BEACH TOURIST' DEVELOPMENT AUTHORITY • 5. - ADMINISTRATIVE DIVISION • PROPOSED 1979/80 ANNUAL BUDGET COMMITMENTS & 1978/79 • 1979/80 1978/79 EXPENSES THRU BUDGET - PROPOSED BY . BUDGET 9/30/79 BALANCE EXECUTIVE DIRECTOR • SALARIES 13Z,202 • ' 127,178 5,024 141,437 • Executive Director 40,000 40,000 Administrative Assistant 22,196 ' 22,749 Clerk/Steno 7;68011,587 Admin. Asst./Treasurer 21,713 22,240 • Admin. Aide I 13,339 13,841 Clerk/Typist/Receptionist 10,737 11,544. . • Mail Clerk/Messenger 7,600 9,587 . Custodial Worker 8,937 9,889 . EXTRA HELP . 1,000 FRINGE BENEFITS 44,000 41,355 2,645 . 49,503 CONTINGENCY FOR SALARY INCREASE 50,000' CONTINGENCY FOR FRINGE BENEFITS 17,500 UNEMPLOYMENT INSURANCE 1,500 500 1,000.-•. 7 1,500 LIABILITY INSURANCE 25,000 • 25,000 -0 25,000 PROMOTION • 7,500 . 5,500 2,000 . 8,000 • • SPECIAL PROMOTION 7,000 3,000 Land 0' Lakes 5,340 1,660 -0- • • CIV • 3,000 ADVERTISING . 480,000 450,000 30,000 550,000 COLLATERALS 40,000 • 86,000 (46,000) 100,000 SPECIAL EVENTS - 198,333 173,400 -24,933 . . 215,500 . • . Orange Bowl Festival 25,000 _ 25,000 . Decoration/Flamingo 3,000 .. -0- . Orange Bowl Float 13,750 • 17,500 Sunshine Tennis 25,000 • 35,000 • Miami Beach Cultural.Society 500 -0- College Golf 1,000 1,000 . . Fiesta Latina -0- 35,000 • • Bicentennial Pageant 45,833 -0 . •. . . College Bowl 5,000 . -0- . . • Love on the Beach 3,000 - -0- -- Dinah Shore- - -- - - 40,000 _ • _ . _ - -0- M.B. Race of Americas 1,000 -0_ . Q Miss American Teenager 8,500 _0 • - CD Planning Concepts 10,000 • -0- Sugar Ray Leonard fight . 2,000 • -0- Hobie Cat Regatta •• 2,000 • ADMINISTRATIVE BUDGET CONTINUED ' COMMITMENTS & 1978/79 _ 1979/80 1978/79 EXPENSES THRU BUDGET PROPOSED BY BUDGET 9/30/79 BALANCE EXECUTIVE DIRECTOR SPECIAL EVENTS Miami Interline 500 -0_ Orange Bowl Game Telecast 4,395 -0 Little Miss Half Pint 4,000 -0 TV Originations 50,000 Contingency 5,855 50,000 TRAVEL 10,000 10,000 -0-. 15,000 AUTO ALLOWANCES 5,400 4,445 .955 - 5,100. Executive Director 1,800 1,800 Messenger 800 500 Station Wagon 2,800 (includes insurance) 2,800 EQUIPMENT RENTAL 4,000 5,150 (1,150) 4,500 DUES/MEMBERSHIPS 1,500 1,200 300' - 1,500 SUBSCRIPTIONS 800 800 -0- 900 ' POSTAGE 1,000 1,500' (500) 2,500 TELEPHONE/TELEGRAPH 12,500 10,000 - 2,500 12,500 REPAIRS/MAINTENANCE 300 200 100 300 STATIONERY/PRINTING 1,000 50.0 500 1,200 SUPPLIES 700 . 1,000 (300) 1,000 PROFESSIONAL SERVICES 13,500 13,500 -0- 64,500 Attorney (local & Wash.) 5,000 5,000 Auditor 8,500 9,500 Research 50,000 CAPITAL OUTLAY 4,800 3,800 1,000 • Carpet./Furniture, etc. 22,500 BUILDING MAINTENANCE 16,619 23,750 Electric 10,000 12,000 (2,000) 14,000 Supplies 1,000 1,000 -0- 1,200 00 • Window Cleaning /Ext. 750 500 250 Water 2,800 2,800 -0- 2,800 • Repairs 2,069 2,069 -0- 2,000 . • INSURANCE -0- 3,000 MOVING EXPENSE 4,000 3,028 972 -0- -0- OPERATION PRIDE 5,000 1,310 3,690' 15,000 DIRECTOR SEARCH _ . 3,000 (3,000) -0- DIRECTOR 131,000 .� 42,528 CONTINGENCY 131,000 -0, INFORMATION BOOTH 2,200 1,727 473 -0- $1,14 9,854 $993,802 $15 6.,052 $1,375,218 ( ) Over Budget . CONVENTION DIVISION . PROPOSED 1979/80 ANNUAL BUDGET COMMITMENTS & 1978/79 1979/80 1978/79 EXPENSES THRU BUDGET PROPOSED BY , BUDGET 9/30/79 BALANCE EXECUTIVE DIRECTOR SALARIES 181,157 181,190 (33) 191,742 ' Director 35,988 40,000 Administrative Secretary 16,900 17,345 Sales II 24,388 24,820 Sales I 2 @ 19,988 • 39,976 2. @ 20,435 40,870 Secretary 13,339 14,234 Clerk/Steno 11,398 12,275 Clerk/Typist 11,753 12,582 Adm. Assistant/Housing 16,351 17,341 Clerk/Typist/Housing 11,064 12,275 OVERTIME 400 945 (545) 1,500 FRINGE BENEFITS 64,690 64,690 -0- 67,635 PROMOTION 18,000 21,400. (3,400) 25,000 SPECIAL. PROMOTION 9,000 40,000 ASAE 3,000 3,880 (880) 6,000 Washington 6,000 -0- 6,000 6,000 Opera Guild 25,000 Merchants Buying Syndicate 1,000 Microbiology 1,000 Miscellaneous 1,000 CONVENTION SERVICES 16,000 12,500 3,500 21,000 Registration/Housing 12,000 15,000 Equipment. Rental 1,000 2,000 . FICA 3,000 4,000 TRAVEL . 14,000 17,400 (3,400) 25,000 AUTO ALLOWANCES 8,000 7,830 170 9,900 Director 4,400 4,500 Sales 3 @ 1,200 3,600 3 @ 1,800 5,400 DUES/MEMBERSHIPS 2,000 1,800 200 2,500 SUBSCRIPTIONS 300 256 44 350 POSTAGE 6,000 5,000 1,000 7,000 TELEPHONE/TELEGRAPH 10,000 8,500 1,500 12,000 REPAIRS/MAINTENANCE 600 750 (150) 1,500 • ? STATIONERY/PRINTING 6,000 6,000 -0- 5,000 :.A, SUPPLIES 1,700 1,700 -0- 2,500 CAPITAL OUTLAY _n 350350 -0-- 6,950 Office furs./carpeting/types. 5,950 Jacket/Vest/Umbrella 1,000 - ADVERTISING SPECIALITIES 2,500 $338,197 $334,191 $4,006 $422,077 . ( ) Muer Rudcet MIAMI i± ACi1 'POUR1.1 .-t.. LJPMENT AUTHORITY 8. PUBLICITY DIVISION ' PROPOSED 1979/80 ANNUAL BUDGET • COMMITMENTS & 1978/79 1979/80 " 1978/79 EXPENSES THRU BUDGET PROPOSED BY BUDGET 9/30/79 BALANCE EXECUTIVE DIRECTOR SALARIES 114,982 99,201 15,781 103,078 Director 22,575 23,012 *Clerk/Steno 2,656 -0- Staff Writer 14,848 15,314 **Multi-lingual Writer 13,000 -0- Special Events Coordinator 16,588 18,000 Secretary 13,339 13,851 • Photographer 17,988 18,443 Photographer 13,988 14,458 OVERTIME 200 95 105 200 FRINGE BENEFITS 36,650 32,650 4,000 36,147 PROMOTION 8,000 6,000 2,000 8,000 SPECIAL PROMOTION (Travel Writer Fam Trs) 3,000 2,500 500 4,000 TRAVEL 1,000 1.,200 (200) 2,000 AUTO ALLOWANCES 6,180 5,250 930 7,800 Director 1,200 1,800 Staff Writer 900 1,200 Multi Lingual Writer 840 -0- Special Events Coordinator 840 1,200 Photographers 2 @ 1,200 2,400 2 @ 1,800 DUES/MEMBERSHIPS 450 450 -0- 500 ' SUBSCRIPTIONS 500 605 (105) 750 • POSTAGE 4,000 3,300 700 4,500 TELEPHONE/TELEGRAPH 2,000 2,500 (500) 3,000 REPAIRS/MAINTENANCE 800 600 200 800 STATIONERY/PRINTING 850 1,600 (750) 3,000 NEWSLETTER 1,700 1,700 -0- 2,500 SUPPLIES 1,000 1,500 (500) 1,600 PHOTO 9,000 8,200 800 9,700 Supplies . 6,400 7,000 Prints/Color 1,400 1,500 Models 1,2001,200 PROFESSIONAL SERVICES 3,000 16,000 Clipping Service -- 3,000 2,200 - 800 - - 3,000 _. _. . . _ - Foreign Translations 13,000 CAPITAL OUTLAY 500 -0- 500 5,000 $193,812 $169,551 $24,261 $208,575 () Over Budget * Clerk/Steno reclassified to Administration _._ ___ MIAMI BEACH TOURIST'DLVELOPMENT AUTHORITY 9, TRAVEL INDUSTRY DIVISION PROPOSED 1979/80 ANNUAL BUDGET COMMITMENTS &` 1978/79 1979/80 . 1978/79 EXPENSES THRU BUDGET PROPOSED BY BUDGET 9/30/79 BALANCE. EXECUTIVE DIRECTOR SALARIES 97,837 69,449 28,388 100,763 Director 40°,000 32,500 Latin American Rep. 19,773 22,000. Travel Industry Rep. 12,988 20,000 Secretary 12,841 13,363 .- Clerk/Typist 12,035 12,900. FRINGE BENEFITS 23,800 19,618 4,182 . . 35,267. PROMOTION 3,600 3,600. -0- 4,000 SPECIAL PROMOTION 48,000 50,000 ' Canada 9,000 3,000 6,000 5,000 Seminars/Faros 12,000 7,000 5,000 12,000 Travel Shows 12,000 15,000 (3,000) 15,000 Blitz Latin America 12,000 -0- 12,000 12,000 Travel Show Latin America 2,000 2,611 (611) 4,000 . Faro Tours Latin America 1,000 800 200 2,000 TRAVEL 8,000 1,200 6,800 8,000 AUTO ALLOWANCES 3,000 2,157 843 4,800 Director 1,200 1,800 Latin American Rep. 1,200 1,800 Travel Industry Rep. 600 1,200 DUES/MEMBERSHIPS 1,400 1,100 300 2,500 SUBSCRIPTIONS - 400 275 125 500 POSTAGE 6,000 14,000 (8,000). - 10,000 • TELEPHONE/TELEGRAPH 3,000 3,000 -0- 4,000 REPAIRS/MAINTENANCE 100 200 (100) • 300 STATIONERY/PRINTING 1,000 500 500 1,500 SUPPLIES 600 1,250 (650) 1,500 CAPITAL OUTLAY . Office Furniture 2,500 1,000 1,500 1,000 Typewriter 800 810 (10) -0- $200,037 $146,570 $53,467 $224,130 ( ) Over Budget - -- " - -. -- __ ORIGINAL • RESOLUTION NO. 79-16028 (Adopting the 1979-80 Budget for the Miami Beach Tourist Development Authority; 1