Resolution 77-15430 RESOLUTION NO. 77-15430
A RESOLUTION AUTHORIZING ACCEPTANCE OF PROPOSAL
OF THE FIRM OF ALEXANDER GRANT & COMPANY TO
PERFORM THE AUDIT OF THE GENERAL CITY ACCOUNTS
FOR THE 1976-77 AND 1977-78 FISCAL YEARS.
WHEREAS , the City Council of the City of Miami Beach,
Florida, at its meeting on April 6 , 1977, selected the firm of
Alexander Grant & Company to perform the audit of the general
City accounts for the 1976-77 and 1977-78 fiscal years and
directed the City Administration to negotiate as to the fees
and the scope of services to be performed, and
WHEREAS, such negotiations were conducted and a
proposal was made by the firm of Alexander Grant & Company
which was reviewed by the City Administration, and
WHEREAS , the City Administration has recommended that
the proposal as submitted by Alexander Grant & Company in a
communication dated July 26 , 1977, addressed to the Mayor and
Council of the City of Miami Beach, be accepted, said proposal
being attached hereto and made a part hereof by reference;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF MIAMI BEACH, FLORIDA, that the City Council hereby
approves the proposal and that the Mayor and the City Clerk be
and they are hereby authorized and directed to execute said
proposal on behalf of the City, and
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE
CITY OF MIAMI BEACH, FLORIDA, that the disbursing officers of
the City be and they are hereby authorized and directed to pay
out such sums of money as the City is obligated to pay out
under the terms of said proposal, from the funds of the City
available for such purpose.
PASSED and ADOPTED this 7th day of September, 1977 .
Attest:
/V10(41--,,( u7)
City Clerk
OFFICE OF THE CITY ATTORNEY - 1130 WASHINGTON AVENUE - MIAMI BEACH, FLORIDA 33139
Alexander Grant
&COMPANY INTERNATIONAL FIRM
CERTIFIED PUBLIC ACCOUNTANTS ALEXANDER GRANT TANSLEY WITT
July 26, 1977
Honorable Mayor and City Council
City of Miami Beach
1130 Washington Avenue
Miami Beach, Florida 33139
Gentlemen:
In accordance with our understanding, we will make an
examination of the balance sheets of various funds of the City of
Miami Beach as of September 30, 1977 , and September 30, 1978 , and
the related statements of revenues and expenditures and changes in
fund balances for the years then ended. Our examination of these
statements for the years ended September 30, 1977 and September 30,
1978 will be made in accordance with the generally accepted auditing
standards adopted by the American Institute of Certified Public
Accountants and will include tests of accounting data and procedures
we consider necessary under the circumstances .
The Fund groups to be included in the examination are
follows :
General Fund Enterprise Funds
Special Revenue Funds General Fixed Asset
Capital Projects Funds Group of Accounts
Trust and Agency Funds General Long Term Debt
Debt Service Funds Group of Accounts
Intra-Governmental Service
Funds
Our examination will not include the Parking Authority
Fund, the Retirement Systems nor the 701 and Community Block Develop-
ment Grants .
While the objective of our examination is the expression
of an unqualified opinion on the financial statements referred to
in the first paragraph above, our opinion may have to be qualified
or denied as the facts and circumstances dictate. The ordinary
examination incident to the expression of an opinion on financial
statements is not designed and cannot be relied upon to disclose
defalcations and other similar irregularities . However , if during
the course of our examination such irregularities come to our
attention, we will discuss them with you to determine what course
of action should be taken.
1000 BRICKELL AVENUE MIAMI, FL 33131 (305)358-0077
3(
Honorable Mayor and City Council Page 2 July 26 , 1977
This assignment will be undertaken at our regular rates
plus out-of-pocket expenses , and it is our expectation that our
fee will be $23 ,750 for each of the two years . This fee is predi-
cated upon our receiving cooperation from you and your staff,
including timely preparation of schedules, workpapers, and financial
statements . Billings will be rendered on a semi-monthly basis so
that you may readily relate our charges to the work performed. These
billings are payable upon receipt . Of course, circumstances may
arise which will require that our services be extended. If it appears
that the estimated fee will be exceeded, we will bring this to your
attention. This engagement includes only those services specifically
described in this letter. Additional services which you may request
will be subject to arrangements made at the time requested.
The following is a schedule by classification of personnel
who will be assigned to this engagement and the estimated hours we
anticipate incurring:
Billing
Classification Rate Hours
Partner $75 45
Manager -
Supervisor 50 180
Senior Accountant 40 185
Staff Assistants 25-30 350
If the terms of this letter are in accordance with your
understanding of our agreement, please sign one copy of this letter
and return it for our files .
Very truly yours,
)1]../144 6742-
BJGoldstein
c✓�
BEmmer
brs
Enclosure
The foregoing letter fully describes the services required
and is accepted by us.
CITY OF MJAMI BEACH, ,;
Date: September 7, 1977 By: ' / e ,.
Mayor
(Title)
ATTEST: 7. •
"2,/..4z-43.:__,
Matthews, ity Clerk
LIST OF MUNICIPALITIES & AUDIT FEES
AS OF JUNE 29, 1977
AUDIT FEE
Hialeah - 885-1531 $18, 000
Finance Director - Mr. Good let
Assistant - Bill Howard
Audit Firm - Local - Wilson, Stonebury & Radler
Budget - $25,127, 283 -- No Water and Sewer
Hollywood - 921-3236 28, 500
Finance Director - Mr. Wimberly
Budget - $40 Million
Audit Firm - Haskins & Sells
Ft. Lauderdale - 761-2555 50, 000
Finance Director - Mr. Price
Audit Firm - Peat, Marwick & Mitchell
Budget - $60 Million
Orlando - 849-2341 42, 500
Finance Director - J. Wesly Fly
Asst. Comptroller - Wayne Thomas
Audit Firm - Local
Budget - $65 Million
Tallahassee - 599-8100 47, 000
Finance Director - Jim Kirkland
Audit Firm — Local - Williams, Cox, Widner & Cox
Budget - $74 mill - operating
50 mill - capital improvements
Clearwater - 442-6131 40, 000 to 48, 000
Finance Director - Mr. Lowrey
Asst. Treasurer - Mr. Curtiss
Audit Firm - Peat, Marwick & Mitchell
Budget - $32 Million
Gainesville - 377-1717 72, 500
Finance Director - Mr. Oakley
Asst. Finance Director - Mr. Daily
Audit Firm - Local
Budget - $15 Million
Pensacola - 436-4111 20, 000
Finance Director - Mr. Syler
Comptroller - Walt Parker
Audit Firm - Local
Budget - $36 - $40 Million
(Page 1 of 2 Pages)
36
LIST OF MUNICIPALITIES & AUDIT FEES
AS OF JUNE 29, 1977
West Palm Beach - 655-6811 $26,200
Finance Director - Mr. D ' Ippolito
Audit Firm - Local
Budget - $16. 2 Million
Pompano Beach - 942-1100 25, 000
Finance Director - Mr. Burroughs
Audit Firm - Local
Budget - $28 Million
Daytona Beach - 252-6461 50, 000 to 65, 000
Finance Director - Jim Maniack
Chief Accountant - Mr. Hanson
Audit Firm - May-Zima Company, Local
Budget - $14. 5 Million
Miami - 579-6350 50, 000
Finance Director - Jim Gunderson
Audit Firm - Peat, Marwick & Mitchell
Budget - $120 Million
PREPARED BY CITY OF MIAMI BEACH FINANCE DEPARTMENT
JULY 29, 1977
(Page 2 of 2 Pages)
37
ORIGINAL
RESOLUTION NO. 77-15430
(Authorizing acceptance of proposal of
Alexander Grant & Company to perform
audit of the General City Accounts for
1976-77 fiscal years)