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Resolution 77-15443
RESOLUTION NO. 77-154!+3 A RESOLUTION OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE 1977-1978 BUDGET FOR MIAMI BEACH TOURIST DEVELOPMENT AUTHORITY. WHEREAS, pursuant to the provisions of Ordinance No. 1779, adopted by the City Council of the City of Miami Beach, Florida, on the 17th day of September, 1969 , the Miami Beach Tourist Development Authority, created by said Ordinance No. 1779, prepared and submitted to the City Council a "Proposed Budget, " for the said Miami Beach Tourist Development Authority for the 1977-1978 Fiscal Year; and WHEREAS, the City Council has examined and does hereby approve said "Proposed Budget" ; NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COUNCIL OF THE CITY OF MIAMI BEACH, FLORIDA, that the said budget, in the amount of $1, 915, 447 . 00 be and the same is hereby adopted, approved, ratified, and confirmed. PASSED and ADOPTED this 21st day of September , 1977 . Mayor Attest: /1„,&W A,4a..wc) ,d2/1, City lerk OFFICE OF THE CITY ATTORNEY - 1130 WASHINGTON AVENUE - MIAMI BEACH, FLORIDA 33139 elthit MIAMI BEACH TOURIST DEVELOPMENT AUTHORITY PROPOSED I977/78 ANNUAL BUDGET -1- MIAMI BEACH TOURIST DEVELOPMENT AUTHORITY ORGANIZATIONAL CHART OCTOBER, 1977 MEMBERS OF, THE AUTHORITY *EXECUTIVE DIRECTOR 'Administrative Assistant *Secretary PUBLICITY DIVISION ADMINISTRATIVE DIVISION CONVENTION DIVISION TRAVEL DIVISION *DIRECTOR FINANCE DIRECTOR DIRECTOR DIRECTOR JAdministrative Asst. Administrative Secy. *Secretary Assistant Director 1 Reporter 1 Administrative Aide 3 Salesmen I Latin American Rep. 2 Clerk/Typist 2 Secretary 1 Travel Industry Rep. 1 Secretary 1 Mail Clerk/Messenger 1 Clerk/Typist 1 Secretary 2 Photographers 1 Housing Coordinator 1 Clerk/Typist *Executive Director, Administrative Assistant and Secretary performing dual roles for Administrative and Publicity Divisons. -2- MIAMI BEACH TOURIST DEVELOPMENT AUTHORITY FUNDS AVAILABLE CASH IN BANKS AS AT MAY 31 , 1977 $ 579,860 ANTICIPATED INCOME TO 10/1/77 754, 329 ACCOUNTS RECEIVABLE 3, 000 ANTICIPATED INTEREST ON CDs/SAVINGS TO 10/1/77 9, 000 $1 , 346,189 LESS COMMITMENTS PAYABLE 27,492 DUE TO CITY 156 ,200 ESTIMATED EXPENSE TO 10/1/77 547 , 050 RESERVE FOR FIRST QUARTER 250, 000 - 980, 742 ANTICIPATED CARRYOVER 365 ,447 1977/78 ESTIMATED RESORT TAX REVENUE $3, 100, 000 -- TDA PORTION 50% 1, 550,000 ANTICIPATED FUNDS FOR 1977/78 $1, 915 ,447 MIAMI BEACH TOURIST DEVELOPMENT AUTHORITY -3- 1976/77 Budget 1977/78 Budget $1,777,505 $1,915,447 n o rt• (-I- o\° 0 o� rn w •• •2^04,, f •moo° v os m A �0 "06�Co m S2• Ser �s row '06 p s p0v -S o S O �4 env s e $5Z3 Personal Services '� Sed Personal Services Promotion. •g9° r°h 300 (including Fringes) $110,650 (including Fringes) Promotion ' •_ $648,147 $686,677 6.23% $134,600 33.84% 38.62% 7.03% Special Events\\\\\\\ �� $190,334 Special Events 10.71% $312,834 16,33% Advertising/Collaterals Advertising/Collaterals $457,500 $470,000 25.74% 24.54% Contingency of $35, 530 reduced by transferring $5,OC)0 to Special Promotion for the Dade Legislative Weekend and $20,000 to Advertising. -4- MIAMI BEACH TOURIST DEVELOPMENT AUTHORITY 1976/77 BUDGET PROPOSED 1977/78 BUDGET PUBLICITY ADMIN CONVENTION TRAVEL TOTAL PUBLICITY ADMIN CONVENTION TRAVEL TOTAL SALARIES 108,462 114,506 165,101 59,702 447,771 94,974 111,737 170,126 63,636 440,473 OVERTIME 200 50 500 -0- 750 200 50 300 -0- 550 FRINGE BENEFITS 47,171 50,608 77,832 28,060 203,671 35,21441,361 63,057 23,545 163,177 SALARY ADJUSTMENTS 7,777 8,585 12,135 4,388 32,885 5,068 7,654 5,979 2,756 21,457 OUTSIDE HELP 100 100 50 50 WORKMEN'S COMP/UNEMPL INS. 1,500 1,500 1,000 1,000 PROMOTION 5,000 5,000 10,000 2,000 22,000 8,000 5,000 15,000 2,500 30,500 SPECIAL PROMOTION -0- 5,000 3,500 34,200 42,700 -0- 22,000 6,500 31,800 60,300 CONVENTION SERVICES 26,200 26,200 24,800 24,800 ADVERTISING/COLLATERALS 477,500 477,500 470,000 470,000 SPECIAL EVENTS 190,334 190,334 312,834 312,834 TRAVEL 750 4,000 12,000 3,000 19,750 500 4,000 12,000 2,500 19,000 AUTO ALLOWANCES . 5,040 2,100 6,924 2,400 16,464 4,500 2,100 8,800 3,000 18,400 EQUIPMENT RENTAL -0- 50 -0- -0- 50 -0- -0- -0- -0- -0- DUES/MEMBERSHIPS 400 1,500 1,700 1,100 4,700 400 1,500 1,800 1,400 5,100 SUBSCRIPTIONS 500 700 300 400 1,900 500 800 400 400 2,100 POSTAGE 4,000 1,000 5,500 4,000 14,500 3,000 750 5,000 4,000 12,750 TELEPHONE/TELEGRAPH 2,000 7,500 9,500 3,000 22,000 2,000 7,500 9,500 3,000 22,000 REPAIRS/MAINTENANCE 750 600 1,000 50 2,400 800 300 600 200 1,900 NEWSLETTER 2,500 2,500 2,500 2,500 STATIONERY/PRINTING 1,400 500 5,000 600 7,500 800 500 6,000 1,200 8,500 SUPPLIES 1,800 1,400 2,500 800 6,500 1,300 800 2,000 500 4,600 PHOTO 8,500 8,500 8,900 8,900 PROFESSIONAL SERVICES 2,000 12,000 -0- 38,000 52,000 2,300 11,000 -0- 13 ,300 RESEARCH 10,000 10,000 -0- -0- INFORMATION BOOTH 2,500 2,500 2,200 2,200 CAPITAL OUTLAY 1,000 1,500 800 3,300 500 14,000 -0- -0- 14 ,000 COLLECTION 80,000 80,000 80,000 80 000 BUILDING MAINTENANCE 17,000 17,000 23,610 23,610 CONTINGENCY 10,530 10,530 100,946 100,946 RESERVE FOR TENNIS STADIUM 50,000 50,000 50,000 50,000 $ 199,250 1,056,063 339,692 182,500 1,777,505 $ 171,456 1,271,692 331,862 140,437 1,915,447 MIAMI BEACH TOURIST DEVELOPMENT AUTHORITY -5- PUBLICITY DIVISION PROPOSED 1977/78 ANNUAL BUDGET COMMITMENTS & 1976/77 1977/78 1976/77 EXPENSES TO BUDGET PROPOSED BY BUDGET 10/1/77 BALANCE EXECUTIVE DIRECTOR SALARIES 108, 462 108 ,462 -0- 94 , 974 Director (25%) 9 , 300 9 , 300 Administrative Asst. (25%) 5 , 302 5 , 302 Assistant Director 21, 587 21 , 587 Staff Writer 13, 860 13, 860 Special Events Coordinator 15, 600 -0- Clerk/Steno (25%) 2 , 518 2 , 602 Secretary 12 , 323 12 , 323 Photographer 16, 500 17 ,000 Photographer 12 , 500 13 , 000 Overtime 200 -0- 200 200 Fringe Benefits (48%) 47 ,171 39 , 644 7 , 527 (37%) 35 , 214 Salary Adjustment (Incl. Fringe) 7 , 777 780 6, 997 5 , 068 Promotion 5, 000 8, 190 (3, 190) 8, 000 Travel 750 -0- 750 500 Auto Allowances 5 , 040 5 , 040 -0- 4 ,500 Assistant Director 1 , 200 1 , 200 Staff Writer 900 900 Special Events Coordinator 840 Photographer 1 , 200 1 , 200 Photographer 900 1 , 200 Dues/Memberships 400 322 78 400 Subscriptions 500 453 47 500 Postage 4 , 000 2 , 663 1 , 337 3 , 000 Telephone/Telegraph 2 , 000 1 , 674 326 2 , 000 Repairs/Maintenance 750 701 49 800 Stationery/Printing 1 ,400 1 , 282 118 800 Newsletter 2 , 500 2 , 474 26 2 ,500 Supplies 1 , 800 1 , 078 722 1 , 300 Photo 8, 500 8, 368 132 8 , 900 Supplies 6, 300 6 , 300 Prints & Color 1 , 000 1 , 400 Models 1 , 200 1 , 200 Professional Services 2 , 000 1 , 893 107 2 , 300 Capital Outlay 1 , 000 1 , 231 (231) 500 5199 , 250 184 , 255 14 , 995 172 ,524 ( ) Over Budget - MIAMI BEACH TOURIST DEVELOPMENT AUTHORITY -6- ADMINISTRATIVE DIVISION PROPOSED 1977/78 ANNUAL BUDGET COMMITMENTS & 1976/77 1977/78 1976/77 EXPENSES TO BUDGET PROPOSED BY BUDGET 10/1/77 BALANCE EXECUTIVE DIRECTOR SALARIES 114, 506 109 ,460 5, 046 111 , 737 Executive Director (75%) 27,900 27,900 Adm. Asst. II (75%) 15,906 15 ,906 Recording Secy (75%) 7, 555 7 ,806 Adm. Asst/Treas . 20, 244 20, 244 Adm. Aide I 12,030 12, 128 Clerk/Typist 11, 032 11 , 032 Clerk/Typist/Receptionist 9,185 9,441 Mail Clerk/Messenger 7 ,280 7,280 Overtime 50 4 46 50 Fringe Benefits (48%) 50,608 39 ,717 10, 891 (37%) 41, 361 Salary Adjustment 8, 585 -0- 8, 585 7 ,654 Outside Help 100 24 76 50 Workmen' s Comp/Unemployment Ins. 1, 500 214 1 , 286 1, 000 Advertising 427, 500 427, 500 -0- 440, 000 Collaterals 50, 000 50, 000 -0- 30, 000 Special Events 190, 334 312 ,834 Orange Bowl Festival 17 ,000 -0- 22 ,000 Decoration for Flamingo Pk. Tennis Trn. 3 ,000 Orange Bowl Float 12,000 -0- 12, 000 Sunshine Tennis Trn. & TV 20, 000 -0- 20, 00Q Miami Beach Cultural Soc. 2, 316 184 2 ,500 Shakespeare by-the-Sea -0- 4,000 -0- College Golf 738 762 1 ,000 Miami Beach Symphony Summer "Pops" 7, 500 -0- 8,000 Fiesta Latina 10 ,000 -0- 10, 000 TV Originations 80, 000 19 ,631 128, 500 Mike Douglas 40, 000 Evel Knievel 4 ,119 Disco ' 77 6 , 250 Bicentennial Pageant 45,834 45,834 Special Events Contingency 60, 000 Promotion 5 , 000 2, 907 2 , 093 5 , 000 Special Promotion Dade Legislative Weekend 5, 000 5,000 -0- Land ' 0 Lakes Contest UFTA 7, 000 15,000 -7- ADMINISTRATIVE BUDGET CONTINUED COMMITMENTS & 1976/77 1977/78 1975/76 EXPENSES TO BUDGET PROPOSED BY BUDGET 10/1/77 BALANCE EXECUTIVE DIRECTOR Travel 4 , 000 2 , 993 1 , 007 4 , 000 Auto Allowances 2 , 100 2 , 100 -0- 2 , 100 Executive Director 1 , 500 1 , 500 Messenger 600 600 Equipment Rental 50 -0- 50 -0- Dues/Memberships 1 , 500 1 , 500 -0- 1 ,500 Subscriptions 700 678 22 800 Postage 1, 000 454 546 750 Telephone/Telegraph 7, 500 7 , 416 84 7, 500 Repairs/Maintenance 600 280 320 300 Stationery/Printing 500 457 43 500 Supplies 1, 400 643 757 800 Professional Services 12 , 000 11 ,000 Attorney 2 , 000 763 , 1, 237 2 ,000 Auditor 9, 000 9 , 000 -0- 7,500 Other (Washington) 1 , 000 1, 000 -0- 1 ,000 Research 10, 000 -0- 10, 000 -0- Information Booth 2, 500 1 , 802 698 2 , 200 Capital Outlay 1 , 500 1, 408 92 14,000 Roof & Air Handling Units 9, 000 Refurbishing additional offices 5 , 000 Collection 80 , 000 80 , 000 -0- 80 , 000 Building Maintenance 17, 000 23 , 610 Electricity 7 , 500 9 , 065 (1 , 565) 10, 600 Janitorial Service 7 , 000 300 6, 700 8, 000 Supplies 1, 000 317 683 1 , 000 Window Cleaning/Exterm. Serv. 750 180 570 750 Water 750 750 -0- 750 Painting/Cleaning 2 , 500 Contingency * 10, 530 -0- 10 ,530 100,946 Reserve for Tennis Stadium 50 , 000 -0- 50, 000 50 ,000 $1, 056, 063 921 , 689 134 , 374 1 , 271 , 692 *Following are items taken from initial Contingency of $35 , 530 : Dade Legislative Weekend 5 , 000 Advertising 20 , 000 ( ) Over Budget MIAMI BEACH TOURIST DEVELOPMENT AUTHORITY -8 CONVENTION DIVISION PROPOSED 1977/78 ANNUAL BUDGET COMMITMENTS & 1976/77 1977/78 1976/77 EXPENSES TO BUDGET PROPOSED BY BUDGET 10/1/77 BALANCE EXECUTIVE DIRECTOR SALARIES 165,101 163 , 941 1 , 160 170,126 Director 33,400 35,000 Administrative Secretary 15, 510 15,898 Sales II 21, 890 23,000 Sales I Two @ 18, 375 2 @ 19,000 Secretary 12, 323 12, 323 Clerk/Steno 9,441 10, 074 Clerk/Typist 10,408 10, 763 ' Adm. Assistant/Housing 15, 321 15, 321 Clerk/Typist/Housing 9,441 9 ,747 Overtime 500 280 220 300 Fringe Benefits (48%) 77,832 51, 452 26, 380 (37%) 63, 057 Salary Adjustment 12 ,135 -0- 12 , 135 5,979 Promotion 10,000 18, 251 (8, 251) 15, 000 Special Promotion -- 500 ASAE 3, 000 635 2 , 365 *6, 000 American Heart 500 500 -0- Convention Services Registration/Housing Assts. 20, 000 16, 370 3,630 20, 000 Equipment 1 , 200 460 740 800 FICA 5, 000 5, 000 -0- 4 ,000 Travel 12 , 000 14, 341 (2 ,341) 12 , 000 Auto Allowances 6, 924 6, 955 (31) 8,800 Director 3, 924 5,200 Sales II 1,200 3 @ 1,200 Sales I 2 @ 900 Dues/Memberships 1, 700 1, 525 175 1, 800 Subscriptions 300 282 18 400 Postage 5, 500 4, 483 1 , 017 5, 000 Telephone/Telegraph 9, 500 9,471 29 9, 500 Repairs/Maintenance 1, 000 629 371 600 Stationery/Printing 5, 000 4, 589 411 6,000 Supplies 2 , 500 1, 317 1 , 183 2 ,000 $339,692 300, 481 39,211 $331, 862 ( ) Over Budget * Two meetings MIAMI BEACH TOURIST DEVELOPMENT AUTHORITY TRAVEL INDUSTRY DIVISION -9- PROPOSED 1977/78 ANNUAL BUDGET COMMITMENTS & 1976/77 1977/78 1976/77 EXPENSES TO BUDGET PROPOSED BY BUDGET 10/1/77 BALANCE EXECUTIVE DIRECTOR SALARIES 59, 702 47 ,679 12 , 023 63, 636 Director 17, 600 18, 000 Secretary 11, 317 11 , 851 Latin American Rep. 18, 785 18, 785 Travel Rep. 12 , 000 15 , 000 Fringe Benefits (48%) 28, 060 17 , 308 10, 752 (37%) 23,545 Salary Adjustment 4 , 388 -0- 4, 388 2 , 756 Promotion 2, 000 2 , 382 (382) 2 , 500 _ Special Promotion 22 , 500 22 , 500 Canada 6, 000 -0- 6,000 6, 000 California 5, 000 5, 652 (652) 6,000 Seminars/Fam Tours 6,000 3 ,839 2 ,161 3 ,000 Travel Shows 5, 500 5, 657 (157) 7, 500 Latin America 11, 700 9 , 300 Panama/Caracas 5,000 2 ,465 2 , 535 5 , 000 Travel Shows 3, 700 3, 578 122 4, 000 Fam Tours 500 275 225 300 Mexico 2 , 500 31 2, 469 -0- Travel 3 ,000 1, 373 1,627 2 ,500 Auto Allowance 2 ,400 1, 800 600 3,000 Director 900 1 ,200 Latin American Rep. 900 1 , 200 Travel Rep. 600 600 Dues/Memberships 1 , 100 1 , 165 (65) 1,400 Subscriptions 400 337 63 400 Postage 4,000 3, 878 122 4, 000 Telephone/Telegraph 3, 000 2,927 73 3 ,000 Repairs/Maintenance 50 116 (66) 200 Stationery/Printing 600 1 , 133 (533) 1 , 200 Supplies 800 183 617 500 Professional Services 38,000 59 ,958 (21 , 958) -0- New York 10,000 -0- California 10,000 -0- Europe 18, 000 -0- Capital Outlay 800 200 600 -0- $182 , 500 161, 936 20, 564 140 ,437 ORIGINAL RESOLUTION NO. 77-15443 (Adopting the 1977-78 Budget for Miami Beach Tourist Development Authority)