Certification of Contract with Ikoniq Inc. MIAMIBEACH _
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CITY OF MIAMI BEACH
CERTIFICATION OF CONTRACT
TITLE: For MIAMI BEACH CONVENTION CENTER (MBCC) PORTABLE
FOOD CONCESSION AND BAR CARTS
CONTRACT NO.: RFP-2018-249-ZD
EFFECTIVE DATE(S): This Contract shall remain in effect for a period of three (3) years from
date of execution by the Mayor and City Clerk of the City of Miami
Beach, and may be extended at the sole discretion of the City,
through its City Manager, for two (2) additional (1) year terms.
SUPERSEDES: NA
CONTRACTOR(S): Ikoniq Inc.
ESTIMATED ANNUAL CONTRACT AMOUNT: $802,110.00
A. AUTHORITY - Upon affirmative action taken by the Mayor and City Commission of the
City of Miami Beach, Florida ("City"), on November 14, 2018, approving the award of this
Contract, and upon execution thereof by the City and Ikoniq Inc., a New York corporation
(the "Contractor").
B. EFFECT - This Contract is entered into to provide for Miami Beach Convention Center
(MBCC) Portable Food Concession and Bar Carts pursuant to City Request for
Proposals No. RFP-2018-249-ZD and any addenda thereto (the RFP), and Contractor's
proposal in response thereto (this Contract, the RFP, and Contractor's proposal in
response thereto may hereinafter collectively be referred to as the "Contract
Documents").
C. ORDERING INSTRUCTIONS - All blanket purchase orders shall be issued in
accordance with the City of Miami Beach Department of Procurement Management
policies and procedures, at the prices indicated, exclusive of all Federal, State and local
taxes. All blanket purchase orders shall show the City of Miami Beach Contract Number
RFP-2018-249-ZD.
D. CONTRACTOR PERFORMANCE - City of Miami Beach departments shall report any
failure of Contractor's performance (or failure to perform) according to the requirements
of the Contract Documents to City of Miami Beach, Heather Shaw/Assistant Director,
Tourism & Cultural Department at 305-673-7000 ext. 6563.
E. INSURANCE CERTIFICATE(S) - The Contractor shall file Insurance Certificates, as
required, which must be signed by a Registered Insurance Agent licensed in the State of
Florida, and approved by the City of Miami Beach Risk Manager, prior to delivery of
supplies and/or commencement of any services/work by Contractor.
F. ASSIGNMENT AND PERFORMANCE - Neither this Contract nor any interest herein
shall be assigned, transferred, or encumbered by Contractor without the prior written
consent of the City. In addition, Contractor shall not subcontract delivery of supplies, or
RFP-2018-249-ZD for MIAMI BEACH CONVENTION CENTER(MBCC)
PORTABLE FOOD CONCESSION AND BAR CARTS Page 1
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Certification of Contract
any portion of work and/or services required by the Contract Documents without the prior
written consent of the City.
Contractor warrants and represents that all persons providing/performing any supplies,
work, and/or services required by the Contract Documents have the knowledge and
skills, either by training, experience, education, or a combination thereof, to adequately
and competently provide/perform same, or services to City's satisfaction, for the agreed
compensation.
Contractor shall provide/perform the supplies, work, and/or services required under the
Contract Documents in a skillful and respectable manner. The quality of the Contractor's
performance and all interim and final product(s) and /or work provided to or on behalf of
City shall be comparable to the best local and national standards.
G. SERVICE EXCELLENCE STANDARDS — Excellent Customer Service is the standard of
the City of Miami Beach. As a Contractor of the City, Contractor will be required to
conduct itself in a professional, courteous and ethical manner, and at all times adhere to
the City's Service Excellence standards. Training will be provided by the City's
Organizational Development and Training Specialist.
H. PUBLIC ENTITY CRIMES — Contractor acknowledges that the provisions of the Public
Entity Crimes Act, Section 287.133, Florida Statutes, shall apply to this Contract, which
statute provides, in pertinent part, that a person or affiliate who is a contractor,
consultant or other provider, who has been placed on the convicted vendor list following
a conviction for a public entity crime may not submit a proposal on a contract to provide
any goods or services to the City, may not submit a proposal on a contract with the City
for the construction or repair of a public building or public work, may not submit
proposals on leases of real property to the City, may not be awarded or perform work as
a contractor, supplier, subcontractor, or consultant under a contract with the City, and
may not transact any business with the City in excess of the threshold amount provided
in Section 287.017, Florida Statutes, for category two purchases for a period of 36
months from the date of being placed on the convicted vendor list. Violation of this
section by Contractor shall result in cancellation of the Contract and may result in
Contractor debarment.
INDEPENDENT CONTRACTOR - Contractor is an independent contractor under this
Contract. Supplies, work, and/or services, provided by Contractor pursuant to the
Contract Documents shall be subject to the supervision of Contractor. In providing such
supplies, work, and/or services, neither Contractor nor its agents shall act as officers,
employees, or agents of the City. This Contract shall not constitute or make the parties
a partnership or joint venture.
J. THIRD PARTY BENEFICIARIES - Neither Contractor nor City intends to directly or
substantially benefit a third party by this Contract and/or the Contract Documents.
Therefore, the parties agree that there are no third party beneficiaries to this Contract
and that no third party shall be entitled to assert a claim against either of them based
upon this Contract and/or the Contract Documents. The parties expressly acknowledge
that it is not their intent to create any rights or obligations in any third person or entity
under this Contract and/or the Contract Documents.
RFP-2018-249-ZD for MIAMI BEACH CONVENTION CENTER (MBCC)
PORTABLE FOOD CONCESSION AND BAR CARTS Page 2
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Certification of Contract
K. NOTICES - Whenever either party desires to give notice to the other, such notice must
be in writing, sent by certified United States Mail, postage prepaid, return receipt
requested, or by hand-delivery with a request for a written receipt of acknowledgment of
delivery, addressed to the party for whom it is intended at the place last specified. The
place for giving notice shall remain the same as set forth herein until changed in writing
in the manner provided in this section. For the present, the parties designate the
following:
For City:
Heather Shaw
City of Miami Beach
Assistant Director, Tourism & Cultural Department
1755 Meridian Avenue, 5th Floor
Miami Beach, Florida 33139
Phone:305-673-7000 ext. 6563
Email: heathershaw(c�miamibeachfl.com
With copies to:
City Clerk
City Clerk Office
1700 Convention Center Drive
Miami Beach, Florida 33139
For Contractor:
lkoniq Inc.
2370 Firehall Road
Canadaiqua, NY. 22901
Attn: Brian Casterline
Phone: 585-857-0659
E-mail: briancasterline(a�ikoniq.com
L. MATERIALITY AND WAIVER OF BREACH - City and Contractor agree that each
requirement, duty, and obligation set forth in the Contract Documents is substantial and
important to the formation of this Contract and, therefore, is a material term hereof.
City's failure to enforce any provision of the Contract Documents shall not be deemed a
waiver of such provision or modification of this Contract. A waiver of any breach of a
provision of this Contract shall not be deemed a waiver of any subsequent breach and
shall not be construed to be a modification of the terms of this Contract.
M. SEVERANCE - In the event a portion of this Contract and/or the Contract Documents is
found by a court of competent jurisdiction to be invalid, the remaining provisions shall
continue to be effective unless City or Contractor elects to terminate this Contract. An
election to terminate this Contract based upon this provision shall be made within seven
(7) days after the finding by the court becomes final.
RFP-2018-249-ZD for MIAMI BEACH CONVENTION CENTER (MBCC)
PORTABLE FOOD CONCESSION AND BAR CARTS Page 3
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Certification of Contract
N. APPLICABLE LAW AND VENUE - This Contract and/or the Contract Documents shall
be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either
party with respect to the enforcement of any or all of the terms or conditions herein
exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By
entering into this Contract, Contractor and City hereby expressly waive any rights
either party may have to a trial by jury of any civil litigation related to, or arising
out of the Contract and/or the Contract Documents. Contractor, shall specifically
bind all subcontractors to the provisions of this Contract and the Contract
Documents.
O. AMENDMENTS - No modification, amendment, or alteration in the terms or conditions
contained herein, or in the Contract Documents, shall be effective unless contained in a
written document prepared with the same or similar formality as this Contract and
executed by the City and Contractor.
P. This Contract shall not be effective until all bonds and insurance(s) required under the
Contract Documents have been submitted to, and approved by, the City's Risk Manager.
Q. The RFP and Contractor's proposal in response thereto, are attached to this Contract
and are hereby adopted by reference and incorporated herein as if fully set forth in this
Contract. Accordingly, Contractor agrees to abide by and be bound by any and all of the
documents incorporated by the Contract Documents. Where there is a conflict between
any provision set forth within (i) this Contract; (ii) the RFP; and /or (iii) Contractor's
proposal in response thereto, the more stringent provision (as enforced by the City) shall
prevail.
R. Contractor shall have no entitlement to perform any services hereunder, or to be
compensated for any services, unless set forth in a written Purchase Order.
S. ADDITIONAL ITEMS / SERVICES. Although this solicitation and resultant contract
identifies specific goods, services or facilities ("items"), it is hereby agreed and
understood that the City may require additional items to be added to the Contract which
are ancillary or supplemental to the items specified herein and required to complete the
work. When additional items are required to be added to the Contract, awarded
vendor(s), as applicable to the item being requested, under this contract may be invited
to submit price quote(s) for the additional items. If these quote(s) are determined to be
fair and reasonable, then the additional items will be awarded to the current contract
vendor(s) through either a Purchase Order (or Change Order if Purchase Order already
exists) or an amendment to the Contract. Additional items with a cumulative value of
$50,000 or less may be approved by the City Manager. City Commission approval is
required for additional items with a cumulative value greater than $50,000.
T. APPROVAL OF DESIGN AND COMMENCEMENT OF WORK. Issuance of a Purchase
Order is contingent upon the City having issued final written approval of the shop
drawings, which shall include final designs and materials to be used. No work may
commence until such time as the City has issued a Purchase Order.
RFP-2018-249-ZD for MIAMI BEACH CONVENTION CENTER(MBCC)
PORTABLE FOOD CONCESSION AND BAR CARTS Page 4
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Certification of Contract
IN WITNESS WHEREOF the City and Contractor have caused this Certification of
Contract to be signed and attested on this 21 day of f-cC,.i,o,) , 20 ICi by their
respective duly authorized representatives.
IKONIQ INC CITY OF MIAMI BEACH
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Secretary/ Signature Rafael E. Granado, City Clerk
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RFP-2018-249-ZD for MIAMI BEACH CONVENTION CENTER(MBCC)
PORTABLE FOOD CONCESSION AND BAR CARTS Page 5
EXHIBIT A
Miami Beach Convention Center Approved Product Designs:
RFP-2018-249-ZD for MIAMI BEACH CONVENTION CENTER(MBCC)
PORTABLE FOOD CONCESSION AND BAR CARTS Page 6
MULTI-USE FRONT END FOOD CART/
PRODUCT FEATURES
1) 5"HIGH WEIGHT CAPACITY CASTERS-X2 LOCKING X6 SWIVEL
21 STRUCTURAL ALUMINUM 2'x 4"TUBE TOE KICK ASSEMBLY W/ 1"BLACK
BUMPER ALL SIDES AND RETRACTABLE TOE BAR(NOT SHOWN FOR CLARITY)-
HITCH END TBD
31 12 GAUGE ALUMINUM CONSTRUCTED BASE CABINET W/INTERNAL Z"X 2"
TUBE FRAME-LAMINATED WHITE W/ROUTED DECOR FEATURE
41 WHITE CORIAN COUNTERTOP
SI 12 GAUGE ALUMINUM DOOR W/LOCKING STAINLESS STEEL PADDLE
LATCHES
612"NON ADJUSTABLE ALUMINUM CANOPY SUPPORTS-HAMMERED FINISH
PAINT TBD
71 ALUMINUM TUBE AND ALUMINUM PANEL CONSTRUCTED CANOPY
1 0 4 131 RETRACTABLE PANEL WITH IKONIQ PROVIDED 43"MONITORS
9)CHANGABLE ACRYLIC SIGNAGE
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151 PANEL BOX A-FINAL SPECIFICATIONS TBD PENDING ENGINEERING
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161 PANEL BOX B-FINAL SPECIFICATIONS TBD PENDING ENGINEERING
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6) SOLID SURFACE OR TEMPERED GLASS BAR SHELVING WITH ACCENT
LIGHTING
I 1 I
I I EQUIPMENT SUPPLIED BY IKONIQ
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OPERATOR VIEW SIDE VIEW 2 3 FRONT VIEW
5 8 1
CITY OF MIAMI BEACH
PORTABLE FOOD CONCESSION AND
I�� /�
*mumBAR CART PROGRAM
DWG IO: 1 0 1 3 3-8A APPROVED
SPK 01/22/201 9
`J APPROVED
SCALE - NTS
ATTACHMENT A
RESOLUTION COMMISSION ITEMS AND COMMISSION
MEMORANDUM
RESOLUTION NO. 2018-30615
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER, PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO.
2018-249-ZD, FOR MIAMI BEACH CONVENTION CENTER (MBCC)
PORTABLE FOOD CONCESSION AND BAR CARTS; AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH IKONIQ, INC,
THE TOP RANKED PROPOSER; AND FURTHER AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT UPON
CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE
ADMINISTRATION.
WHEREAS, on July 31, 2018, pursuant to Section 2-367(b) (1) of the Miami Beach City
Code, the City Manager authorized the rejection of all bids received pursuant to Invitation to Bid
(ITB) 2018-140-ZD and authorized the issuance of RFP 2018-249-ZD for Miami Beach
Convention Center (MBCC) Portable Food Concession and Bar Carts; and
WHEREAS, RFP responses were due and received on September 14, 2018; and
WHEREAS, the City received proposals in response to the RFP from the following three
(3)firms: lkoniq, Inc., K2 Evolution, LLC, and The Carriage Works, LLC; and
WHEREAS, an Evaluation Committee appointed by the City Manager pursuant to LTC#
499-2018 convened on October 4, 2018, to consider the responsive proposals received; and
WHEREAS, the Committee was provided an overview of the project, information relative
to the City's Cone of Silence Ordinance and the Government Sunshine Law, general information
on the scope of services and a copy of each proposal; and
WHEREAS, the Committee was instructed to score and rank each proposal pursuant to
the evaluation criteria established in the RFP; and
WHEREAS, the evaluation process resulted in the ranking of proposers as follows:
lkoniq, Inc., as the top ranked proposer, and K2 Evolution, LLC and The Carriage Works, LLC
as tied second ranked proposers; and
WHEREAS, after reviewing all of the submissions and the Evaluation Committee's
rankings and commentary, based on the best overall ranking combination of
experience/qualifications and cost, the City Manager has recommended that the Mayor and City
Commission authorize the Administration to enter into negotiations with lkoniq, Inc., the top
ranked proposer.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager, pursuant to Request for
Proposals (RFP) 2018-249-ZD for the Miami Beach Convention Center (MBCC) Portable Food
Concession and Bar Carts; authorize the Administration to enter into negotiations with Ikoniq,
Inc., the top ranked proposer; and further authorize the Mayor and City Clerk to execute an
agreement upon conclusion of successful negotiations by the Administration.
PASSED AND ADOPTED this /9 day of//0wickr2o18.
ATT •
41 -111W9111Vir
' AF •EL E. GRANADO, CI CLEI = i • GELBER, MAYOR
/ T'AGENDA`.2018110 OctoDeP'ocurement,RFP 2018-249- TACtlConc�,,ssic�i'9rW.esr� y P 2018-249-ZD MBCC Fxd Cancessior and Bar
Carts.dx r./
*
.• Ain ;
+VL(i PP/ in
cA? + ,IJ,, A 1 ED: * �
APPROVED AS 10
FORM & LANGUAGE
i! &FOR EXECUTION
—17
City Attorney (,} f� Date
Resolutions- R7 K
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: October 17, 2018
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER, PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. 2018-249-
ZD, FOR MIAMI BEACH CONVENTION CENTER (MBCC) PORTABLE FOOD
CONCESSION AND BAR CARTS; AUTHORIZING THE ADMINISTRATION TO
ENTER INTO NEGOTIATIONS WITH IKONIQ, INC., THE TOP RANKED
PROPOSER; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE AN AGREEMENT UPON CONCLUSION OF SUCCESSFUL
NEGOTIATIONS BY THE ADMINISTRATION.
RECOMMENDATION
Adopt the Resolution.
ANALYSIS
The Miami Beach Convention Center's (MBCC) renovation is scheduled to be completed in late
2018. The renovated facility will have several open spaces that will require food and beverage
services to be provided to patrons through a robust portable food and bar cart program. The portable
food concession carts and bar carts are to be designed in a manner that allows the convention center
to tailor its program for the nuances of each show. The carts will facilitate the sales and distribution of
the F&B in any building layout or corridor traffic patterns and congested public areas which vary from
show to show. In turn, this helps maximize the capture rate and escalate top line revenues. The
convention center must be able to offer almost any type of food and beverage with these carts. This
wide variety of food concepts become a selling point for the building sales team, since clients and
attendees are looking for options. The ability to offer such a diverse range of foods and beverages
will attract new clients and repeat business to the center. Additionally, the new look of the carts also
helps to establish buyer confidence. Carts have traditionally had a carnival look which can cause
attendees to have preconceived ideas about food and beverage quality. However, it is the City's
desire that the carts should be designed to look professional, like miniature restaurants.
On January 26, 2018, the City issued ITB No. 2018-140-ZD for Miami Beach Convention Center
(MBCC) portable food carts with a bid opening date of March 2, 2018. Two (2) addenda were issued
responding to questions received by prospective bidders. The City received two (2) responses from:
K2 Evolution, LLC ("K2") and The Carriage Works, LLC ("Carriage Works").
Upon further review of the two (2) bids received and staffs attempt to confirm each bids compliance
with the specifications, it was determined that the technical specifications were ambiguous, lacked
significant product details, and required components that were not essential for the use and mobility
Page 1093 of 1637
of the carts. After review and consideration of the above-referenced issues, staff determined that an
RFP would better assess the qualifications, equipment, methodology, and costs associated with this
project. Additionally, the RFP would offer the ability to deliver custom made, high-quality food
concession equipment to be utilized at the Miami Beach Convention Center.
Therefore and pursuant to Section 2-367(b) (1) of the City of Miami Beach code, the City Manager
authorized the rejection of all bids and the issuance of a subsequent RFP.
RFP PROCESS
On July 31, 2018, the City issued of Request for Proposals (RFP) 2018-249-ZD for the Miami Beach
Convention Center (MBCC) portable food concession and bar carts. The Procurement Department
issued notices to 128 firms utilizing publicpurchase.com and fifty-five (55) via email notifications. 128
prospective proposers accessed the advertised solicitation. On September 14, 2018, the City
received proposals from the following three (3) firms: lkoniq, Inc., K2 Evolution/T DC Manufacturing,
LLC., and The Carriage Works, LLC.
The Evaluation Committee appointed by the City Manager pursuant to LT C#499-2018 convened on
October 4, 2018, to consider the responsive proposals received. The Committee comprised of
Laurence A. Herrup, Chairman, Miami Beach Convention Center Advisory Board, City of Miami
Beach; Steve Haas, Director of Operations, Centerplate, Miami Beach Convention Center, City of
Miami Beach; Frederick Peterson, General Manager, Miami Beach Convention Center, City of Miami
Beach; and Heather Shaw, Acting Director, Tourism, Culture, & Economic Development Department,
City of Miami Beach.
The Committee was provided an overview of the project, information relative to the City's Cone of
Silence Ordinance and the Government Sunshine Law. The Committee was also provided with
general information on the scope of services and a copy of each proposal. The Committee was
instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFP.
The evaluation process resulted in the ranking of proposers as indicated in Attachment A. A brief
description of the top ranked proposer, as provided in it's response to the RFP, follows.
lkoniq, Inc.
Since 2009, lkoniq has been providing carts, kiosks, shipping containers, and modular pop ups and
has provided services to a wide variety of iconic facilities similar to the Miami Beach Convention
Center. lkoniq's purpose is to deliver best-in-class solutions for customers seeking to develop non-
traditional points of service. lkoniq and its team are located in New York and are engineers,
craftsmen, entrepreneurs, and pioneers in the field. It understands the importance of delivering the
ultimate customer and fan experience. No matter the size and complexity of the project, lkoniq
commits to delivering quality carts on time, with minimal disruption to the facilities'operations. Further,
lkoniq's creative approach, especially during the design portion of the project, and willingness to
provide top-notch customer service allows its customers to focus on other facility operations. lkoniq
works hand in hand with its clients, which include national accounts such as Bacardi and Live Nation
Entertainment to creatively design and maximize the utilization of their food and beverage carts to
make a memorable experience for all guests. Before construction it carefully looks at, and discusses
with its customers, materials, access, mobility, and all unique and possible challenges to ensure
a smooth experience from concept to installation. Amongst other similar design, construction and
installation projects are those of Nationals Park (Washington, DC), Lakepoint Sports Park (Atlanta,
GA), Petco Park(San Diego, CA), and Circuit of the Americas (Austin, TX). lkoniq is able to provide
a quick response to customer inquiries, typically within 48 hours, and can commit to expeditious
construction as it has a state-of-the-art technology with hands-on craftsmanship in its 60,000-square-
foot manufacturing facility, as lkoniq builds each kiosk, cart, and container with a focus on aesthetics
Page 1094 of 1637
and endurance.
CONCLUSION
After reviewing all the submissions and the results of the evaluation process, I find that lkoniq, Inc.
provided the best overall ranking combination of experience/qualifications and cost. Some of the
highlights of Ikoniq's proposal, as articulated by the Evaluation Committee, include:
• lkoniq offers unique and custom designs.
• !Iconic] provided the most aggressive schedule for delivery with a timeline of 49 days upon final
approval of design.
• Additionally, the company provides the possibility of building a prototype for the MBCC team to
inspect and approve prior to production of all carts.
• Ikoniq proposed ideal flexibility for the City during the design phase.
• The company's holistic approach to ensure the cart's final design meets the needs and theme of
the convention center which is in the best interest of the City.
• lkoniq offers a two-year warranty.
• Ikoniq is certified through Underwriter's Laboratories (UL) and UL Sanitary, for Custom-built
Food Service Equipment and Mobile Food Carts Sanitation respectively, which allows for an
NSF certification from The Public Health and Safety Organization.
• Ikoniq provides an extensive design team with in-staff designers and also engage architectural
firms to create new and innovative carts.
Additionally, Ikoniq, Inc. submitted the lowest overall cost of $802,110.00 which is $418,374.00,
approximately 34%, less than the next lowest cost proposal. Originally, the Department had budgeted
$1,000,000.00 and through this procurement process a savings of$197,890.00 has been realized.
Therefore, based on the best overall ranking combination of experience/qualifications and cost, I
recommend that the Mayor and City Commission approve the Resolution authorizing the
Administration to enter into negotiations with lkoniq, Inc., the top ranked proposer pursuant to
Request for Proposals (REP) 2018-249-ZD for the Miami Beach Convention Center (MBCC)
portable food concession and bar carts; and, further, authorize the Mayor and City Clerk to execute
an agreement upon conclusion of successful negotiations by the Administration.
KEY INTENDED OUTCOMES SUPPORTED
Maximize The Miami Beach Brand As A World Class Destination
FINANCIAL INFORMATION
The costs of the related services are subject to funds availability approved through the City's
budgeting process. Grant funding will not be utilized for this project.
Amount 1 $802,110.00 Account 1 309-0380-000674-00-410-552-00-00-00-
28160
Total $802,110.00
Legislative Tracking
Tourism, Culture and Economic Development/Procurement
Page 1095 of 1637
ATTACHMENTS:
Description
❑ Attachment A
Page 1096 of 1637
ATTACHMENT A
f ` •
Evaluation Committee Relative to
Request for Proposals(RFP)Na.2016. •
24910,for Miami Beach Convention g ee;
Canter{MBCC)Portable Food Steve Hau Lawanca A.Harrup - ittldenck polera� €' two.al.. ggr 9a
a e to
Concession and Bar Carts to 1•61.i. a
ii
I
owlkaWa 0.nf3aiva Sahtobl Qualitative Uva.utnv Subtotal
— • Qualitative QwntKatWa %Metal Qualitative_ , QuanlMatlw Sebtoul
36 45 63 1 36 45 Bt 1 23 45 �. 68 • I 45 _ 45 • 90 — 1 e
K2 Evolution,ate TDCManufectun r,LLC _ 38 26 64 21— 74J 26 _ 56 340 _ 26 65 2 54 26 _ _ 55 3_ tQ 2
The Cam Wwis.LLc.._ 33 .--- 30 63 3 I 46 36 76 36t 10 66 3 49 37 _ 73. 2 10 _ j 2
Quanteative Poe%
1 wtra..r.ewc. - - - _ lora
*r
*momC.Pos.al . r.,:,..na Igw.w wn•..,rVat...n..,«,.. _
koniq,Inc. sauna 45 45 5 •~45 _ a,
K2 Evoeion.LLC/70C Laaeu4Nmnp,LL 51,369.837.50 45 _ 26 0 _ 26
The Carnage Wong.LLC. $1.220.484 00 45 30 0 I 30
•
Page 1097o6 1637
Resolutions - R7 U
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: November 14, 2018
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER, PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. 2018-249-
ZD, FOR MIAMI BEACH CONVENTION CENTER (MBCC) PORTABLE FOOD
CONCESSION AND BAR CARTS; AUTHORIZING THE ADMINISTRATION TO
ENTER INTO NEGOTIATIONS WITH IKONIQ, INC., THE TOP RANKED
PROPOSER; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE AN AGREEMENT UPON CONCLUSION OF SUCCESSFUL
NEGOTIATIONS BY THE ADMINISTRATION.
RECOMMENDATION
Adopt the Resolution.
ANALYSIS
The Miami Beach Convention Center's (MBCC) renovation is scheduled to be completed in late
2018. The renovated facility will have several open spaces that will require food and beverage
services to be provided to patrons through a robust portable food and bar cart program. The portable
food concession carts and bar carts are to be designed in a manner that allows the convention center
to tailor its program for the nuances of each show. The carts will facilitate the sales and distribution of
the F&B in any building layout or corridor traffic patterns and congested public areas which vary from
show to show. In turn, this helps maximize the capture rate and escalate top line revenues. The
convention center must be able to offer almost any type of food and beverage with these carts. This
wide variety of food concepts become a selling point for the building sales team, since clients and
attendees are looking for options. The ability to offer such a diverse range of foods and beverages
will attract new clients and repeat business to the center. Additionally, the new look of the carts also
helps to establish buyer confidence. Carts have traditionally had a carnival look which can cause
attendees to have preconceived ideas about food and beverage quality. However, it is the City's
desire that the carts should be designed to look professional, like miniature restaurants.
On January 26, 2018, the City issued ITB No. 2018-140-ZD for Miami Beach Convention Center
(MBCC) portable food carts with a bid opening date of March 2, 2018. Two (2) addenda were issued
responding to questions received by prospective bidders. The City received two (2) responses from:
K2 Evolution, LLC ("K2") and The Carriage Works, LLC ("Carriage Works").
Upon further review of the two (2) bids received and staff's attempt to confirm each bids compliance
with the specifications, it was determined that the technical specifications were ambiguous, lacked
significant product details, and required components that were not essential for the use and mobility
Page 1719 of 1981
of the carts. After review and consideration of the above-referenced issues, staff determined that an
RFP would better assess the qualifications, equipment, methodology, and costs associated with this
project. Additionally, the RFP would offer the ability to deliver custom made, high-quality food
concession equipment to be utilized at the Miami Beach Convention Center.
Therefore and pursuant to Section 2-367(b) (1) of the City of Miami Beach code, the City Manager
authorized the rejection of all bids and the issuance of a subsequent RFP.
RFP PROCESS
On July 31, 2018, the City issued of Request for Proposals (REP) 2018-249-ZD for the Miami Beach
Convention Center (MBCC) portable food concession and bar carts. The Procurement Department
issued notices to 128 firms utilizing publicpurchase.com and fifty-five (55) via email notifications. 128
prospective proposers accessed the advertised solicitation. On September 14, 2018, the City
received proposals from the following three (3) firms; lkoniq, Inc., K2 EvolutionlTDC Manufacturing,
LLC., and The Carriage Works, LLC.
The Evaluation Committee appointed by the City Manager pursuant to LTC#499-2018 convened on
October 4, 2018, to consider the responsive proposals received. The Committee comprised of
Laurence A. Herrup, Chairman, Miami Beach Convention Center Advisory Board, City of Miami
Beach; Steve Haas, Director of Operations, Centerplate, Miami Beach Convention Center, City of
Miami Beach; Frederick Peterson, General Manager, Miami Beach Convention Center, City of Miami
Beach; and Heather Shaw, Acting Director, Tourism, Culture, & Economic Development Department,
City of Miami Beach.
The Committee was provided an overview of the project, information relative to the City's Cone of
Silence Ordinance and the Government Sunshine Law. The Committee was also provided with
general information on the scope of services and a copy of each proposal. The Committee was
instructed to score and rank each proposal pursuant to the evaluation criteria established in the REP.
The evaluation process resulted in the ranking of proposers as indicated in Attachment A. A brief
description of the top ranked proposer, as provided in it's response to the RFP, follows.
lkoniq, Inc.
Since 2009, lkoniq has been providing carts, kiosks, shipping containers, and modular pop ups and
has provided services to a wide variety of iconic facilities similar to the Miami Beach Convention
Center. lkoniq's purpose is to deliver best-in-class solutions for customers seeking to develop non-
traditional points of service. lkoniq and its team are located in New York and are engineers,
craftsmen, entrepreneurs, and pioneers in the field. It understands the importance of delivering the
ultimate customer and fan experience. No matter the size and complexity of the project, lkoniq
commits to delivering quality carts on time, with minimal disruption to the facilities'operations. Further,
lkoniq's creative approach, especially during the design portion of the project, and willingness to
provide top-notch customer service allows its customers to focus on other facility operations. lkoniq
works hand in hand with its clients, which include national accounts such as Bacardi and Live Nation
Entertainment to creatively design and maximize the utilization of their food and beverage carts to
make a memorable experience for all guests. Before construction it carefully looks at, and discusses
with its customers, materials, access, mobility, and all unique and possible challenges to ensure
a smooth experience from concept to installation. Amongst other similar design, construction and
installation projects are those of Nationals Park (Washington, DC), Lakepoint Sports Park (Atlanta,
GA), Petco Park (San Diego, CA), and Circuit of the Americas (Austin, TX). lkoniq is able to provide
a quick response to customer inquiries, typically within 48 hours, and can commit to expeditious
construction as it has a state-of-the-art technology with hands-on craftsmanship in its 60,000-square-
foot manufacturing facility, as lkoniq builds each kiosk, cart, and container with a focus on aesthetics
Page 1720 of 1981
and endurance.
CONCLUSION
After reviewing all the submissions and the results of the evaluation process, I find that lkoniq, Inc.
provided the best overall ranking combination of experience/qualifications and cost. Some of the
highlights of koniq's proposal, as articulated by the Evaluation Committee, include:
• lkoniq offered unique and custom designs.
• lkoniq provided the most aggressive schedule for delivery with a timeline of 49 days upon final
approval of design.
• lkoniq proposed ideal flexibility during the design phase and the option of building a prototype
for inspection and approval prior to production of all carts.
• The company's holistic approach to ensure the cart's final design meets the needs and theme of
the convention center which is in the best interest of the City.
• lkoniq is certified through Underwriter's Laboratories (UL) and UL Sanitary, for Custom-built
Food Service Equipment and Mobile Food Carts Sanitation respectively, which allows for an
NSF certification from The Public Health and Safety Organization.
• lkoniq provides an extensive design team with in-staff designers and also engage architectural
firms to create new and innovative carts.
Additionally, lkoniq, Inc. submitted the lowest overall cost of $802,110.00 which is $418,374.00,
approximately 34%, less than the next lowest cost proposal. Originally, the Department had budgeted
$1,000,000.00; and, through the award of this RFP, a savings of$197,890.00 can been realized.
Therefore, based on the best overall ranking combination of experience/qualifications and cost, I
recommend that the Mayor and City Commission approve the Resolution authorizing the
Administration to enter into negotiations with Ikoniq, Inc., the top ranked proposer pursuant to
Request for Proposals (RFP) 2018-249-ZD for the Miami Beach Convention Center (MBCC)
portable food concession and bar carts; and, further, authorize the Mayor and City Clerk to execute
an agreement upon conclusion of successful negotiations by the Administration.
KEY INTENDED OUTCOMES SUPPORTED
Maximize The Miami Beach Brand As A World Class Destination
FINANCIAL INFORMATION
The costs of the related services are subject to funds availability approved through the City's
budgeting process. Grant funding will not be utilized for this project.
Amount 1 $802,110.00 Account 1 309-0380-000674-00-410-552-00-00-00-
28160
Total $802,110.00
Legislative Tracking
Tourism, Culture and Economic Development/Procurement
ATTACHMENTS:
Description
Page 1721 of 1981
o Attachment A
❑ Resolution
,
Page 1722 of 1981
ATTACHMENT A
Evaluation Committee Relative to I i 1
Request for Proposals(RFP)Na 2016- I
24&2D,for Miami Beath Convention I Heather 54tw Low
SMwNw laurenu A.Nneup g Frederick Petersen e
Center(MUCO)Portable Food Is. $• I S Agyryatr
Concession dfld Bar Carts I ' a i 2 Taub
i I
_ .— i_—_; _ - Subtotal..__..._ ._—__..._._.... ._. — Quantitative J .... J .t_....
OAKUM OaeWlve I Wawa! I geatitaran Deaerlta0w S•btorai Qedhlrve q rahaue• Subtotal Oerralative 0•atticanre Suero
Ivor¢inc. 38 45 �__ ' 3� 43 61 t 23 45 fA 1 45 4° 9 1 4 1
N2 Evok6on.LLCr TDC LUntdaglhq.LLC 38 26 u4 2[ 30 26 _ 56 3 40 _ _ Go 2 30 24 65 3 • '3 i 2
30 60
The Carnage Works.LLC. 33 30 63 3 46 30 76 2 36 3 4S •,62 : •3 12
q.aeY/a6wPaw4
... e TOTAL
rrww OAS.
i Pol.Ao,ra sAnom t..wrauvr
►.Oen.Mx. _ S602,110.00 45 45 0 r 45
K2 Evolution,1.1.0 TDC kranufecturing,LLC J— 41,360&17.50 45 M 0 26
T4 Carnage Works.LLC. _ S1.220.484.00 45 33 1 0 30
Page 1723 of 4481
ATTACHMENT B
SOLICITATION (RFP)
AND ADDENDUMS
MIAMIBEACH
Procurement Department, 1755 Meridian Avenue, 3f' Floor, Miami Beach, Florida 33139, www.miamibeachfl.gov, 305-673-7490
ADDENDUM NO. 3
REQUEST FOR PROPOSALS (RFP) NO. 2018-249-ZD
MIAMI BEACH CONVENTION CENTER (MBCC) PORTABLE FOOD CONCESSION AND BAR
CARTS
September 6, 2018
This Addendum to the above-referenced RFP is issued in response to questions from prospective
proposers, or other clarifications and revisions issued by the City. The RFP is amended in the
following particulars only (deletions are shown by strikethrough and additions are underlined).
I. REVISION:
RFP DUE DATE AND TIME. The deadline for the receipt of proposals is extended until 3:00
p.m., on Thursday Friday, September 14, 2018, at the following location:
City of Miami Beach
Procurement Department
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
Late proposals will not be accepted. Proposers are cautioned to plan sufficient time to allow for
traffic or other delays for which the Proposer is solely responsible.
Any questions regarding this Addendum should be submitted in writing to the Procurement
Department to the attention of the individual named below, with a copy to the City Clerk's Office at
RafaelGranado cni miamibeachfl.gov
Contact: Telephone: Email:
Zuleika Davidson 305-673-7000 ext. 6943 zuleikadavidson miamibeachfl.gov
Proposers are reminded to acknowledge receipt of this addendum as part of your RFP submission.
Potential bidders that have elected not to submit a response to the RFP are requested to complete
and re . the "Statement of No Bid" questionnaire with the reason(s)for not submitting a proposal.
Si er-I ,
f
t / kr-
AI: en'
P .cure t Director
1 ADDENDUM NO.3
REQUEST FOR PROPOSALS(RFP)NO.2018-249-ZD
MIAMI BEACH CONVENTION CENTER(MBCC)PORTABLE FOOD CONCESSION AND BAR CARTS
MIAMI BEACH
Procurement Department, 1755 Meridian Avenue. 3-d Floor, Miami Beach, Florida 33139, www.miamibeachfl.gov, 305-673-7490
ADDENDUM NO. 2
REQUEST FOR PROPOSALS (RFP) NO. 2018-249-ZD
MIAMI BEACH CONVENTION CENTER (MBCC) PORTABLE FOOD CONCESSION AND BAR
CARTS
September 6, 2018
This Addendum to the above-referenced RFP is issued in response to questions from prospective
proposers, or other clarifications and revisions issued by the City. The RFP is amended in the
following particulars only (deletions are shown by strikethrough and additions are underlined).
I. RFP DUE DATE AND TIME. The deadline for the receipt of proposals is extended until 3:00
p.m., on Thursday, September 14, 2018, at the following location:
City of Miami Beach
Procurement Department
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
Late proposals will not be accepted. Proposers are cautioned to plan sufficient time to allow for
traffic or other delays for which the Proposer is solely responsible.
Il. RESPONSES TO QUESTIONS RECEIVED:
Q1. For the multi-use and grills carts, what dimension should be followed for the counter
height? The written spec calls out 39" and the drawing calls out 38".
Al. All exterior sides are to be laminated with the exception of the Staff
service side of the multi-use and grill carts. However, the specifications
included in the RFP are only intended to establish a standard for
comparative purposes. The sizes and details are only intended as
approximations for bidders to elaborate upon and are not intended as
absolutes or minimum requirements.
Q2. For the base laminate of the multi-use and grills carts, can we laminate the customer
sides only or do you want all exterior sides laminated white?
A2. All exterior sides are to be laminated with the exception of the Staff
service side of the multi-use and grill carts. However, the specifications
included in the RFP are only intended to establish a standard for
comparative purposes. The sizes and details are only intended as
approximations for bidders to elaborate upon and are not intended as
absolutes or minimum requirements.
1 ADDENDUM NO.2
REQUEST FOR PROPOSALS(RFP)NO.2018-249-ZD
MIAMI BEACH CONVENTION CENTER(MBCC)PORTABLE FOOD CONCESSION AND BAR CARTS
Q3. Are alternate base decor options acceptable on the multi-use and grill carts? Can we
substitute a painted finish?
A3. Do not understand question. All exterior sides are to be laminated with
the exception of the Staff service side of the multi-use and grill carts.
However, the specifications included in the RFP are only intended to
establish a standard for comparative purposes. The sizes and details are
only intended as approximations for bidders to elaborate upon and are
not intended as absolutes or minimum requirements.
Q4. For the support posts, trim, etc that is called out as a "Chrome Color", do you want
actual chrome or will a chrome powder coated finish be acceptable on the multi-use
and grill carts?
A4. Chrome is preferred. However, bidders may propose alternates to be
considered by the City. All exterior sides are to be laminated with the
exception of the Staff service side of the multi-use and grill carts.
However, the specifications included in the RFP are only intended to
establish a standard for comparative purposes. The sizes and details are
only intended as approximations for bidders to elaborate upon and are
not intended as absolutes or minimum requirements.
Q5. Can you please explain what the tow bar will be used for and what it will connect to?
A5. The tow bar connects the carts to a small tug. The bar needs to be able to
pivot up and down to accommodate towing demands when not retracted.
Q6. A Corian top is referred to in both the spec and drawing of the multi-use and grill carts.
Corian offers two brands Corian Acrylic Solid Surface and Corian Quartz. Which is
requested? If Corian Acrylic Solid Surface, 3cm is not an option. They only offer 1/2"
thickness that can be built up to a different depth.
A6. 3cm is approximately 1.18". Therefore, if 3cm is not available, the next
measurement would be approximately 1.5".
Q7. For the multi-use and grills carts, can we switch the induction cooker to Vollrath
branded product that is equal?
A7. Proposers may make recommendations. The specifications included in
the RFP are only intended to establish a standard for comparative
purposes. The sizes and details are only intended as approximations for
bidders to elaborate upon and are not intended as absolutes or minimum
requirements.
2 ADDENDUM NO.2
REQUEST FOR PROPOSALS(RFP)NO.2018-249-ZD
MIAMI BEACH CONVENTION CENTER(MBCC)PORTABLE FOOD CONCESSION AND BAR CARTS
Q8. You reference changing out signage depending on concept, how many different
concept signs are expected to be produced with multi-use and grill units?
A8. There should be one (1) removable sign included with each cart. The
verbiage for each sign will be provided upon award of contract.
Q9. Can we switch to a single four well Hot/Cold drop in from Vollrath since each well is
individually controlled (Item #3667402DA) on the multi-use and grill carts?
A9. No. As per the drawing, the hot/cold wells are separated to allow two (2)
staff members to work together during busier times. A single 4-pack unit
may make it too tight.
Q10. How much of the ANSUL set up is the portable manufacturer responsible for on the
grill carts?
A10. 100%.
Q11. What is the expectation for the portable manufacturer in regards to involvement with
certification/tagging/final set up for the ANSUL system in the ventless hoods on the
grill carts with the local fire inspector?
All. Manufacturer will need to be on sight for Fire Marshall inspection(s) and
approval. Fire Marshall will have questions that need to be answered in
real time. Manufacturer will coordinate all details for the
certification/tagging/final set up for the ANSUL system to coordinate
while working with City of Miami Beach and Centerplate. The cylinders
for the system should be on the cart, but not connected to the system
until after the Fire Marshall completes a Balloon Test to assure
functionality. At the completion of the test, Manufacturer will lock
cylinders in place, so the carts are ready for service.
Q12. Is there any way that ACM/Alucobond would be considered an acceptable substitute
based on the architectural nature of the product and its proven durability not only in
the skinning of large buildings but also portable food & beverage equipment through
Stadiums, Arenas, and Convention Centers in the United States?
Al2. It is the City's concern regarding the ACM or Alucobond material that,
because of its design, any damage requires a full panel replacement
since it appears to be a thin aluminum skin with a non-aluminum core
layered with another thin piece of aluminum. Therefore, impact to the
surface will not only require the replacement of the damaged laminate or
wrap, but also the ACM. Choosing a product like this could add sizeable
repair costs over time as our carts are used in difficult environments.
Accordingly, the City desires a more durable approach. Notwithstanding,
if the bidder can incorporate durability into the design using this product,
it should clearly articulate in its proposal how it will accomplish said
goal.
3 ADDENDUM NO.2
REQUEST FOR PROPOSALS(RFP)NO.2018-249-ZD
MIAMI BEACH CONVENTION CENTER(MBCC)PORTABLE FOOD CONCESSION AND BAR CARTS
Q13. Are there any space restrictions (Length, Width or Height) in hallways/pathways/
elevators etc?
A13. Yes, space restrictions have been considered in developing the sizes
(Length, Width, or Height) of the units.
Q14. Are you able to receive a fully sized semi-trailer for delivery?
A14. Yes.
Q15. Will there be an installation needed?
A15. These are portable units. However, to the extent that any assembly is
required, the successful bidder shall be responsible.
Q16. Do these units need to be NSF compliant?
A16. No, to the best of the City's knowledge, there is no requirement that the
units (carts) be NSF compliant. Only to the extent that any applicable law
or regulation requires compliance or certification with any standard,
bidder agrees that it shall be responsible for compliance with said
requirement in its final delivered product. If bidder submits a bid that
includes any component that requires compliance applicable law or
regulation but is not, the remedy of such non-compliance shall be solely
the responsibility of the bidder and shall not affect bid price. As such,
compliance with applicable law or regulation is a condition of
performance only.
Q17. Do these units need to be UL listed?
A17. Applicable electrical components utilized to construct the carts should
be UL listed. The actual carts need not be UL certified.
Q18. Can the manufacturers make material recommendations/substitutions to improve
performance or "buildability" or are the materials called out in the project specification
final?
A18. Yes, this is the purpose of an RFP. Proposers may make
recommendations or propose solutions in accordance with the
guidelines in the RFP. The specifications included in the RFP are only
intended to establish a standard for comparative purposes. The sizes and
details are only intended as approximations for bidders to elaborate upon
and are not intended as absolutes or minimum requirements.
Q19. Is "tube construction" mandatory or could a unibody construction be used?
A19. See Section 0300, Tab 3. The proposer's design should be submitted as
part of Tab 3, Proposed Equipment, of its proposal.
4 ADDENDUM NO.2
REQUEST FOR PROPOSALS(RFP)NO.2018-249-ZD
MIAMI BEACH CONVENTION CENTER(MBCC)PORTABLE FOOD CONCESSION AND BAR CARTS
Q20. What is the anticipated completion date of the construction of the convention center?
A20. Fall 2018.
Q21. What is the anticipated date of the first event to use the new food concession and bar
carts?
A21. To be determined.
Q22. Will there be space for the carts if they are delivered before the construction is
corn pleted?
A22. Not Applicable.
Q23. Some cart descriptions say White Laminate, some TBD, please confirm what is
requested.
A23. White laminate. The specifications included in the RFP are only intended
to establish a standard for comparative purposes. The sizes and details
are only intended as approximations for bidders to elaborate upon and
are not intended as absolutes or minimum requirements.
Q24. Can we show White and other color combinations on the 3D cart drawings submitted
with our response?
A24. Yes. The specifications included in the RFP are only intended to
establish a standard for comparative purposes. The sizes and details are
only intended as approximations for bidders to elaborate upon and are
not intended as absolutes or minimum requirements.
Q25. For the bar back carts, we are unable to locate an insulated beverage bin as
described.
A25. Proposers may make recommendations. The specifications included in
the RFP are only intended to establish a standard for comparative
purposes. The sizes and details are only intended as approximations for
bidders to elaborate upon and are not intended as absolutes or minimum
requirements.
Q26. For the bar back carts, there are no bins with an accordion lid or lockable.
A26. Refer to response A25 above.
Q27. No bins meet the dimensions of 4' x 2' provided for the bar back carts. Do you have a
make/ model of one you have used?
A27. No. Refer to response A25 above.
5 ADDENDUM NO.2
REQUEST FOR PROPOSALS(RFP)NO.2018-249-ZD
MIAMI BEACH CONVENTION CENTER(MBCC)PORTABLE FOOD CONCESSION AND BAR CARTS
Q28. What is the requested depth of the beverage bin?
A28. Bin should be at least 8" deep.
Q29. Can the shelves be lit or do you prefer the lighting inside the back wall?
A29. Refer to response A25 above.
Q30. Does each shelf need to hold 200 lbs.?
A30. Yes, the shelves should hold the 200 lbs. as they will display filled liquor
bottles, wine bottles, stacks of glasses, etc.
Q31. Do you need a bottle rail on each shelf?
A31. Refer to response A25 above.
Q32. Do you have a manufacturer in mind for these carts?
A32. No.
Deadline for questions has passed.Therefore,no further questions will be considered, and no
further extensions will be made.
Any questions regarding this Addendum should be submitted in writing to the Procurement
Department to the attention of the individual named below, with a copy to the City Clerk's Office at
RafaelGranado(c�miamibeachfl.gov
Contact: Telephone: Email:
Zuleika Davidson 305-673-7000 ext. 6943 zuleikadavidson . miamibeachfl..ov
Proposers are reminded to acknowledge receipt of this addendum as part of your RFP submission.
Potential bidders that have elected not to submit a response to the RFP are requested to complete
and return the "Statement of No Bid" questionnaire with the reason(s)for not submitting a proposal.
Since
`Alex i -
Pro. rement Director
6 ADDENDUM NO.2
REQUEST FOR PROPOSALS(RFP)NO.2018-249-ZD
MIAMI BEACH CONVENTION CENTER(MBCC)PORTABLE FOOD CONCESSION AND BAR CARTS
MIAMI BEACH
Procurement Department, 1755 Meridian Avenue, 3'd Floor, Miami Beach, Florida 33139, www.miamibeachfl.gov, 305-673-7490
ADDENDUM NO. 1
REQUEST FOR PROPOSALS (RFP) NO. 2018-249-ZD
MIAMI BEACH CONVENTION CENTER (MBCC) PORTABLE FOOD CONCESSION AND BAR CARTS
August 30, 2018
This Addendum to the above-referenced RFP is issued in response to questions from prospective
proposers, or other clarifications and revisions issued by the City. The RFP is amended in the following
particulars only(deletions are shown by strikethrough and additions are underlined).
I. RFP DUE DATE AND TIME. The deadline for the receipt of proposals is extended until 3:00
p.m., on Monday, September 10, 2018, at the following location:
City of Miami Beach
Procurement Department
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
Late proposals will not be accepted. Proposers are cautioned to plan sufficient time to allow for
traffic or other delays for which the Proposer is solely responsible.
A FORTHCOMING ADDENDUM WILL CONTAIN RESPONSES TO QUESTIONS RECEIVED.
Any questions regarding this Addendum should be submitted in writing to the Procurement Department
to the attention of the individual named below, with a copy to the City Clerk's Office at
RafaelGranado(c�miamibeachfl.gov_
Contact: • Telephone: Email:
Zuleika Davidson 305-673-7000 ext. 6943 zuleikadavidson(cr�miamibeachfl.gov
Proposers are reminded to acknowledge receipt of this addendum as part of your RFP submission.
Potential bidders that have elected not to submit a response to the RFP are requested to complete and
return the "Statement of No Bid" questionnaire with the reason(s)for not submitting a proposal.
in ely,
flit-
I x is
rocurement Director
1 ADDENDUM NO.1
REQUEST FOR PROPOSALS(RFP)NO.2018-249-ZD
MIAMI BEACH CONVENTION CENTER(MBCC)PORTABLE FOOD CONCESSION AND BAR CARTS
REQUEST FOR PROPOSALS ( RFP
MIAMI BEACH CONVENTION CENTER ( MBCC) PORTABLE FOOD CONCESSION AND BAR
CARTS
2018-249-ZD
RFP ISSUANCE DATE: AUGUST 15, 2018
PROPOSALS DUE: SEPTEMBER 5, 2018 @ 3:00 PM ET
ISSUED BY:
MIAMI BEACH
ZULEIKA DAVIDSON, PROCUREMENT CONTRACTING OFFICER I
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor, Miami Beach, FL 33139
305.673.7000 x 6943 I zuleikadavidson@miamibeachfl.gov
www.miamibeachfl.gov
MIAMI BEACH
TABLE OF CONTENTS
SOLICITATION SECTIONS: PAGE
0100 NOT UTILIZED N/A
0200 INSTRUCTIONS TO PROPOSERS & GENERAL CONDITIONS 3
0300 PROPOSAL SUBMITTAL INSTRUCTIONS & FORMAT 11
0400 PROPOSAL EVALUATION 14
APPENDICES: PAGE
APPENDIX A PROPOSAL CERTIFICATON, QUESTIONNAIRE AND AFFIDAVITS 16
APPENDIX B "NO PROPOSAL" FORM 23
APPENDIX C MINIMUM REQUIREMENTS & SPECIFICATIONS 25
APPENDIX D SPECIAL CONDITIONS 48
APPENDIX E COST PROPOSAL FORM 52
APPENDIX F INSURANCE REQUIREMENTS 54
RFP 2018-249-ZD 2
MIAMI BEACH
SECTION 0200 INSTRUCTIONS TO RESPONDENTS & GENERAL CONDITIONS
1. GENERAL. This Request for Proposals (RFP) is issued by the City of Miami Beach, Florida (the "City"), as the
means for prospective Proposers to submit their qualifications, proposed scopes of work and cost proposals (the
"proposal") to the City for the City's consideration as an option in achieving the required scope of services and
requirements as noted herein. All documents released in connection with this solicitation, including all appendixes
and addenda, whether included herein or released under separate cover, comprise the solicitation, and are
complementary to one another and together establish the complete terms, conditions and obligations of the
Proposers and, subsequently, the successful Proposer(s) (the"contractor[s]") if this RFP results in an award.
The City utilizes PublicPurchase (www.publicqurchase.com) for automatic notification of competitive solicitation
opportunities and document fulfillment, including the issuance of any addendum to this REP. Any prospective
Proposer who has received this RFP by any means other than through PublicPurchase must register immediately
with PublicPurchase to assure it receives any addendum issued to this RFP. Failure to receive an addendum
may result in disqualification of proposal submitted.
2. PURPOSE. The Miami Beach Convention Center's (MBCC) renovation is scheduled to be completed in late 2018.
The renovated facility will have several open spaces that will require food and beverage services to be provided to
patrons through a robust portable food and bar cart program. The portable food concession carts and bar carts are
to be designed in a manner that allows the convention center to tailor its program for the nuances of each show. The
carts will facilitate the sales and distribution of the F&B in any building layout or corridor traffic patterns and
congested public areas which vary from show to show. In turn, this helps maximize the capture rate and escalate top
line revenues. The convention center must be able to offer almost any type of food and beverage with these carts.
This wide variety of food concepts become a selling point for the building sales team, since clients and attendees are
looking for options. The ability to offer such a diverse range of foods and beverages will attract new clients and
repeat business to the center. Additionally, the new look of the carts also helps to establish buyer confidence. Carts
have traditionally had a carnival look which can cause attendees to have preconceived ideas about food and
beverage quality. However, it is the City's desire that the carts should be designed to look professional, like miniature
restaurants.
Through this RFP, the City is seeking proposals from firms that have proven experience and can demonstrate its
ability to deliver custom made high quality food concession equipment. Interested parties may submit proposals in
accordance with Section 0300. Proposals will be evaluated in accordance with Section 0400.
3.ANTICIPATED RFP TIMETABLE.The tentative schedule for this solicitation is as follows:
RFP Issued August 15, 2018
Deadline for Receipt of Questions August 24, 2018 at 3:00 p.m. ET
Responses Due September 5, 2018 at 3:00 p.m. ET
Evaluation Committee Review TBD
Proposer Presentations TBD
Tentative Commission Approval Authorizing Negotiations TBD
Contract Negotiations Following Commission Approval
3
RFP 2018-249-ZD
MIAMI BEACH
4. PROCUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be submitted to the
Procurement Contact noted below:
Procurement Contact: Telephone Email:
ZULEIKA DAVIDSON 305-673-7000 ext.6943 zuleikadavidson• miamibeachfl.•ov
Additionally, the City Clerk is to be copied on all communications via e-mail at: RafaelGranado@miamibeachfl.gov;
or via facsimile: 786-394-4188.
5. PRE-PROPOSAL MEETING OR SITE VISIT(S). A pre-proposal meeting or site visit will not be scheduled for this
RFP. Interested parties should submit all questions to the procurement contact identified in Sub-section 4 above.
The Bid title/number shall be referenced on all correspondence. Questions or requests for clarification received later
than ten (10) calendar days prior to the original date proposals are due as scheduled in Sub-section 3 above will not
be considered.
6. PRE-PROPOSAL INTERPRETATIONS. Oral information or responses to questions received by prospective
Proposers are not binding on the City and will be without legal effect, including any information received at pre-
submittal meeting or site visit(s), if applicable. The City by means of Addenda will issue interpretations or written
addenda clarifications considered necessary by the City in response to questions. Only questions answered by
written addenda will be binding and may supersede terms noted in this solicitation. Addendum will be released
through PublicPurchase. Any prospective proposer who has received this RFP by any means other than through
PublicPurchace must register immediately with PublicPurchase to assure it receives any addendum issued to this
RFP. Failure to receive an addendum may result in disqualification of proposal. Written questions should be received
no later than the date outlined in the Anticipated RFP Timetable section.
7. CONE OF SILENCE. This RFP is subject to, and all proposers are expected to be or become familiar with, the
City's Cone of Silence Requirements, as codified in Section 2-486 of the City Code. Proposers shall be solely
responsible for ensuring that all applicable provisions of the City's Cone of Silence are complied with, and shall be
subject to any and all sanctions, as prescribed therein, including rendering their response voidable, in the event of
such non-compliance. Communications regarding this solicitation are to be submitted in writing to the Procurement
Contact named herein with a copy to the City Clerk at rafaelgranado(a7miamibeachfl.gov
8. SPECIAL NOTICES. You are hereby advised that this solicitation is subject to the following
ordinances/resolutions, which may be found on the City Of Miami Beach website:
http://web.miamibeachfl.qov/procurement/scroll.aspx?id=79113
• CONE OF SILENCE CITY CODE SECTION 2-486
• PROTEST PROCEDURES CITY CODE SECTION 2-371
• DEBARMENT PROCEEDINGS CITY CODE SECTIONS 2-397 THROUGH 2-485.3
• LOBBYIST REGISTRATION AND DISCLOSURE OF FEES CITY CODE SECTIONS 2-481 THROUGH 2-406
• CAMPAIGN CONTRIBUTIONS BY VENDORS CITY CODE SECTION 2-487
• CAMPAIGN CONTRIBUTIONS BY LOBBYISTS ON PROCUREMENT ISSUES CITY CODE SECTION 2-488
• REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL BENEFITS FOR CITY CODE SECTION 2-373
DOMESTIC PARTNERS
* !_ CITY CODE SECTIONS 2 107 THROUCH 2 110
• PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND CONTROLLED BY CITY CODE SECTION 2-374
VETERANS AND TO STATE-CERTIFIED SERVICE-DISABLED VETERAN BUSINESS
ENTERPRISES
• FALSE CLAIMS ORDINANCE CITY CODE SECTION 70-300
• ACCEPTANCE OF GIFTS,FAVORS&SERVICES CITY CODE SECTION 2-449
RFP 2018-249—ZD 4
MIAMI BEACH
9. PUBLIC ENTITY CRIME. A person or affiliate who has been placed on the convicted vendor list following a
conviction for public entity crimes may not submit a bid on a contract to provide any goods or services to a public
entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or
public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as
a contractor, supplier, sub-contractor, or consultant under a contract with a public entity, and may not transact
business with any public entity in excess of the threshold amount provided in Sec. 287.017, for CATEGORY TWO
for a period of 36 months from the date of being placed on the convicted vendor list.
10. COMPLIANCE WITH THE CITY'S LOBBYIST LAWS. This RFP is subject to, and all Proposers are expected to
be or become familiar with, all City lobbyist laws. Proposers shall be solely responsible for ensuring that all City
lobbyist laws are complied with, and shall be subject to any and all sanctions, as prescribed therein, including,
without limitation, disqualification of their responses, in the event of such non-compliance.
11. DEBARMENT ORDINANCE: This RFP is subject to, and all proposers are expected to be or become familiar
with, the City's Debarment Ordinance as codified in Sections 2-397 through 2-406 of the City Code.
12. WITH THE CITY'S CAMPAIGN FINANCE REFORM LAWS. This RFP is subject to, and all Proposers are
expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487
through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of
the City's Campaign Finance Reform laws are complied with, and shall be subject to any and all sanctions, as
prescribed therein, including disqualification of their responses, in the event of such non-compliance.
13. CODE OF BUSINESS ETHICS. Pursuant to City Resolution No.2000-23879, the Proposer shall adopt a Code of
Business Ethics ("Code") and submit that Code to the Procurement Division with its response or within five (5) days
upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply with all applicable
governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of
the City of Miami Beach and Miami Dade County.
14. AMERICAN WITH DISABILITIES ACT (ADA). Call 305-673-7490 to request material in accessible format; sign
language interpreters (five (5) days in advance when possible), or information on access for persons with disabilities.
For more information on ADA compliance, please call the Public Works Department, at 305-673- 7000, Extension
2984.
15. POSTPONEMENT OF DUE DATE FOR RECEIPT OF PROPOSALS. The City reserves the right to postpone
the deadline for submittal of proposals and will make a reasonable effort to give at least three (3) calendar days
written notice of any such postponement to all prospective Proposers through PublicPurchase.
16. PROTESTS. Proposers that are not selected may protest any recommendation for selection of award in
accordance with eh proceedings established pursuant to the City's bid protest procedures, as codified in Sections 2-
370 and 2-371 of the City Code (the City's Bid Protest Ordinance). Protest not timely made pursuant to the
requirements of the City's Bid Protest Ordinance shall be barred.
17. JOINT VENTURES. Joint Ventures are not allowed. Proposals shall be submitted only by the prime contractor
who will serve as the CMR. The City will only contract with the prime contractor who will serve as the CMR.
Proposals may, however, identify other sub-contractors or sub-consultants to the prime Proposer who may serve as
team members.
18. VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuant to City Code Section 2-374, the City shall give
a preference to a responsive and responsible Proposer which is a small business concern owned and controlled by a
RFP 2018-249-ZD 5
MIAMI BEACH
veteran(s) or which is a service-disabled veteran business enterprise, and which is within five percent (5%) of the
lowest responsive, responsible proposer, by providing such proposer an opportunity of providing said goods or
contractual services for the lowest responsive proposal amount (or in this RFP, the highest proposal amount).
Whenever, as a result of the foregoing preference, the adjusted prices of two (2) or more proposers which are a
small business concern owned and controlled by a veteran(s) or a service-disabled veteran business enterprise
constitute the lowest proposal pursuant to an RFP or oral or written request for quotation, and such proposals are
responsive, responsible and otherwise equal with respect to quality and service, then the award shall be made to the
service-disabled veteran business enterprise.
19. DETERMINATION OF AWARD. The final ranking results of Step 1 & 2 outlined in Section 0400, Evaluation of
Proposals, will be considered by the City Manager who may recommend to the City Commission the Proposer(s)
s/he deems to be in the best interest of the City or may recommend rejection of all proposals. The City Manager's
recommendation need not be consistent with the scoring results identified herein and takes into consideration Miami
Beach City Code Section 2-369, including the following considerations:
(1) The ability, capacity and skill of the Proposer to perform the contract.
(2)Whether the Proposer can perform the contract within the time specified, without delay or
interference.
(3) The character, integrity, reputation,judgment, experience and efficiency of the Proposer.
(4)The quality of performance of previous contracts.
(5)The previous and existing compliance by the Proposer with laws and ordinances relating to the
contract.
The City Commission shall consider the City Manager's recommendation and may approve such recommendation.
The City Commission may also, at its option, reject the City Manager's recommendation and select another Proposal
or Proposals which it deems to be in the best interest of the City, or it may also reject all Proposals.
20. NEGOTIATIONS. Following selection, the City reserves the right to enter into further negotiations with the
selected Proposer. Notwithstanding the preceding, the City is in no way obligated to enter into a contract with the
selected Proposer in the event the parties are unable to negotiate a contract. It is also understood and
acknowledged by Proposers that no property, contract or legal rights of any kind shall be created at any time until
and unless an Agreement has been agreed to; approved by the City; and executed by the parties.
21. POSTPONEMENT/CANCELLATION/ACCEPTANCE/REJECTION. The City may, at its sole and absolute
discretion, reject any and all, or parts of any and all, responses; re-advertise this RFP; postpone or cancel, at any
time, this RFP process; or waive any irregularities in this RFP, or in any responses received as a result of this RFP.
Reasonable efforts will be made to either award the proposer the contract or reject all proposals within one-hundred
twenty (120) calendar days after proposal opening date. A proposer may withdraw its proposal after expiration of one
hundred twenty (120) calendar days from the date of proposal opening by delivering written notice of withdrawal to
the Procurement Department prior to award of the contract by the City Commission.
22. PROPOSER'S RESPONSIBILITY. Before submitting a response, each Proposer shall be solely responsible for
making any and all investigations, evaluations, and examinations, as it deems necessary, to ascertain all conditions
and requirements affecting the full performance of the contract. Ignorance of such conditions and requirements,
and/or failure to make such evaluations, investigations, and examinations, will not relieve the Proposer from any
obligation to comply with every detail and with all provisions and requirements of the contract, and will not be
accepted as a basis for any subsequent claim whatsoever for any monetary consideration on the part of the
Proposer.
RFP 2018-249-ZD 6
MIAMI BEACH
23. COSTS INCURRED BY PROPOSERS. All expenses involved with the preparation and submission of Proposals,
or any work performed in connection therewith, shall be the sole responsibility (and shall be at the sole cost and
expense) of the Proposer, and shall not be reimbursed by the City.
24. RELATIONSHIP TO THE CITY. It is the intent of the City, and Proposers hereby acknowledge and agree, that
the successful Proposer is considered to be an independent contractor, and that neither the Proposer, nor the
Proposer's employees, agents, and/or contractors, shall, under any circumstances, be considered employees or
agents of the City.
24. OCCUPATIONAL HEALTH AND SAFETY. In compliance with Chapter 442, Florida Statutes, any toxic
substance listed in Section 38F-41.03 of the Florida Administrative Code delivered as a result of this proposal must
be accompanied by a Material Safety Data Sheet(MSDS)which may be obtained from the manufacturer.
25. ENVIRONMENTAL REGULATIONS. The City reserves the right to consider a proposer's history of citations
and/or violations of environmental regulations in investigating a proposer's responsibility, and further reserves the
right to declare a proposer not responsible if the history of violations warrant such determination in the opinion of the
City. Proposer shall submit with its proposal, a complete history of all citations and/or violations, notices and
dispositions thereof. The non-submission of any such documentation shall be deemed to be an affirmation by the
Proposer that there are no citations or violations. Proposer shall notify the City immediately of notice of any citation
or violation which proposer may receive after the proposal opening date and during the time of performance of any
contract awarded to it.
26. TAXES. The City of Miami Beach is exempt from all Federal Excise and State taxes.
27. MISTAKES. Proposers are expected to examine the terms, conditions, specifications, delivery schedules,
proposed pricing, and all instructions pertaining to the goods and services relative to this RFP. Failure to do so will
be at the Proposer's risk and may result in the Proposal being non-responsive.
28. PAYMENT. Payment will be made by the City after the goods or services have been received, inspected, and
found to comply with contract, specifications, free of damage or defect, and are properly invoiced. Invoices must be
consistent with Purchase Order format.
29. COPYRIGHT, PATENTS & ROYALTIES. Proposer shall indemnify and save harmless the City of Miami Beach,
Florida, and its officers, employees, contractors, and/or agents, from liability of any nature or kind, including cost and
expenses for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured
or used in the performance of the contract, including its use by the City of Miami Beach, Florida. If the Proposer
uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed,
without exception, that the proposal prices shall include all royalties or cost arising from the use of such design,
device, or materials in any way involved in the work.
30. DEFAULT: Failure or refusal of the selected Proposer to execute a contract following approval of such contract
by the City Commission, or untimely withdrawal of a response before such award is made and approved, may result
in a claim for damages by the City and may be grounds for removing the Proposer from the City's vendor list.
31. MANNER OF PERFORMANCE. Proposer agrees to perform its duties and obligations in a professional manner
and in accordance with all applicable Local, State, County, and Federal laws, rules, regulations and codes. Lack of
knowledge or ignorance by the Proposer with/of applicable laws will in no way be a cause for relief from
responsibility. Proposer agrees that the services provided shall be provided by employees that are educated, trained,
RFP 2018-249-ZD 7
MIAMI BEACH
experienced, certified, and licensed in all areas encompassed within their designated duties. Proposer agrees to
furnish to the City any and all documentation, certification, authorization, license, permit, or registration currently
required by applicable laws, rules, and regulations. Proposer further certifies that it and its employees will keep all
licenses, permits, registrations, authorizations, or certifications required by applicable laws or regulations in full force
and effect during the term of this contract. Failure of Proposer to comply with this paragraph shall constitute a
material breach of this contract.
Where contractor is required to enter or go on to City of Miami Beach property to deliver materials or perform work or
services as a result of any contract resulting from this solicitation, the contractor will assume the full duty, obligation
and expense of obtaining all necessary licenses, permits, and insurance, and assure all work complies with all
applicable laws. The contractor shall be liable for any damages or loss to the City occasioned by negligence of the
Proposer, or its officers, employees, contractors, and/or agents, for failure to comply with applicable laws.
32. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and
Conditions shall have precedence.
33. NON-DISCRIMINATION. The Proposer certifies that it is in compliance with the non-discrimination clause
contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal
employment opportunity for all persons without regard to race, color, religion, sex or national origin. In accordance
with the City's Human Rights Ordinance, codified in Chapter 62 of the City Code, Proposer shall prohibit
discrimination by reason of race, color, national origin, religion, sex, intersexuality, gender identity, sexual
orientation, marital and familial status, and age or disability.
34. DEMONSTRATION OF COMPETENCY. The city may consider any evidence available regarding the financial,
technical, and other qualifications and abilities of a Proposer, including past performance (experience) in making an
award that is in the best interest of the City, including:
A. Pre-award inspection of the Proposer's facility may be made prior to the award of contract.
B. Proposals will only be considered from firms which are regularly engaged in the business of providing the goods
and/or services as described in this solicitation.
C. Proposers must be able to demonstrate a good record of performance for a reasonable period of time, and have
sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform the services if
awarded a contract under the terms and conditions of this solicitation.
D. The terms "equipment and organization", as used herein shall, be construed to mean a fully equipped and well
established company in line with the best business practices in the industry, and as determined by the City of Miami
Beach.
E. The City may consider any evidence available regarding the financial, technical, and other qualifications and
abilities of a Proposer, including past performance (experience), in making an award that is in the best interest of the
City.
F. The City may require Proposer s to show proof that they have been designated as authorized representatives of a
manufacturer or supplier, which is the actual source of supply. In these instances, the City may also require material
information from the source of supply regarding the quality, packaging, and characteristics of the products to be
supply to the City.
35. ASSIGNMENT. The successful Proposer shall not assign, transfer, convey, sublet or otherwise dispose of the
contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to
any person, company or corporation, without the prior written consent of the City.
RFP 2018-249-ZD 8
MIAMI BEACH
36. LAWS, PERMITS AND REGULATIONS. The Proposer shall obtain and pay for all licenses, permits, and
inspection fees required to complete the work and shall comply with all applicable laws.
37. OPTIONAL CONTRACT USAGE. When the successful Proposer (s) is in agreement, other units of government
or non-profit agencies may participate in purchases pursuant to the award of this contract at the option of the unit of
government or non-profit agency.
38. VOLUME OF WORK TO BE RECEIVED BY CONTRACTOR. It is the intent of the City to purchase the goods
and services specifically listed in this solicitation from the contractor. However, the City reserves the right to
purchase any goods or services awarded from state or other governmental contract, or on an as-needed basis
through the City's spot market purchase provisions.
39. DISPUTES. In the event of a conflict between the documents, the order of priority of the documents shall be as
follows:
A.Any contract or agreement resulting from the award of this solicitation; then
B.Addendum issued for this solicitation,with the latest Addendum taking precedence; then
C. The solicitation; then
D. The Proposer's proposal in response to the solicitation.
40. INDEMNIFICATION. The Proposer shall indemnify and hold harmless the City and its officers, employees, agents
and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of defense,
which the City or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits,
causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of
the agreement by the contractor or its employees, agents, servants, partners, principals or subcontractors. The
contractor shall pay all claims and losses in connection therewith, and shall investigate and defend all claims, suits or
actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay
all costs, judgments, and attorney's fees which may be incurred thereon. The Proposer expressly understands and
agrees that any insurance protection required by this Agreement or otherwise provided by the contractor shall in no
way limit the responsibility to indemnify, keep and save harmless and defend the City or its officers, employees,
agents and instrumentalities as herein provided. The above indemnification provisions shall survive the expiration or
termination of this Agreement.
41. CONTRACT EXTENSION. The City reserves the right to require the Contractor to extend contract past the
stated termination date for a period of up to 120 days in the event that a subsequent contract has not yet been
awarded. Additional extensions past the 120 days may occur as needed by the City and as mutually agreed upon by
the City and the contractor.
42. FLORIDA PUBLIC RECORDS LAW. Proposers are hereby notified that all Bid including, without limitation, any
and all information and documentation submitted therewith, are exempt from public records requirements under
Section 119.07(1), Florida Statutes, and s. 24(a), Art. 1 of the State Constitution until such time as the City provides
notice of an intended decision or until thirty (30) days after opening of the proposals, whichever is earlier.
Additionally, Contractor agrees to be in full compliance with Florida Statute 119.0701 including, but not limited to,
agreement to (a) Keep and maintain public records that ordinarily and necessarily would be required by the public
agency in order to perform the services; (b) provide the public with access to public records on the same terms and
conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in
this chapter or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and
exempt from public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all
RFP 2018-249-ZD 9
MIAMI BEACH
requirements for retaining public records and transfer, at no cost, to the public agency all public records in
possession of the contractor upon termination of the contract and destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure requirements. All records stored electronically
must be provided to the public agency in a format that is compatible with the information technology systems of the
public agency.
43. OBSERVANCE OF LAWS. Proposers are expected to be familiar with, and comply with, all Federal, State,
County, and City laws, ordinances, codes, rules and regulations, and all orders and decrees of bodies or tribunals
having jurisdiction or authority which, in any manner, may affect the scope of services and/or project contemplated
by this RFP (including, without limitation, the Americans with Disabilities Act, Title VII of the Civil Rights Act, the
EEOC Uniform Guidelines, and all EEO regulations and guidelines). Ignorance of the law(s) on the part of the
Proposer will in no way relieve it from responsibility for compliance.
44. CONFLICT OF INTEREST. All Proposers must disclose, in their Proposal, the name(s) of any officer, director,
agent, or immediate family member (spouse, parent, sibling, and child) who is also an employee of the City of Miami
Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly,
an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates.
45. MODIFICATION/WITHDRAWALS OF PROPOSALS. A Proposer may submit a modified Proposal to replace all
or any portion of a previously submitted Proposal up until the Proposal due date and time. Modifications received
after the Proposal due date and time will not be considered. Proposals shall be irrevocable until contract award
unless withdrawn in writing prior to the Proposal due date, or after expiration of 120 calendar days from the opening
of Proposals without a contract award. Letters of withdrawal received after the Proposal due date and before said
expiration date, and letters of withdrawal received after contract award will not be considered.
46. EXCEPTIONS TO RFP. Proposers must clearly indicate any exceptions they wish to take to any of the
terms in this RFP, and outline what, if any, alternative is being offered. All exceptions and alternatives shall
be included and clearly delineated, in writing, in the Proposal. The City, at its sole and absolute discretion,
may accept or reject any or all exceptions and alternatives. In cases in which exceptions and alternatives
are rejected, the City shall require the Proposer to comply with the particular term and/or condition of the
RFP to which Proposer took exception to (as said term and/or condition was originally set forth on the RFP).
47. ACCEPTANCE OF GIFTS, FAVORS, SERVICES. Proposers shall not offer any gratuities, favors, or anything of
monetary value to any official, employee, or agent of the City, for the purpose of influencing consideration of this
Proposal. Pursuant to Sec. 2-449 of the City Code, no officer or employee of the City shall accept any gift, favor or
service that might reasonably tend improperly to influence him in the discharge of his official duties.
48. SUPPLEMENTAL INFORMATION. City reserves the right to request supplemental or clarification information
from Proposers at any time during the RFP solicitation or evaluation process, unless otherwise noted herein.
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MIAMI BEACH
SECTION 0300 PROPOSAL SUBMITTAL INSTRUCTIONS AND FORMAT
1. SEALED RESPONSES. One original Proposal (preferably in 3-ring binder) must be submitted in an opaque,
sealed envelope or container on or before the due date established for the receipt of proposals. Additionally, ten (10)
bound copies and one (1) electronic format (CD or USB format) are to be submitted. The following information
should be clearly marked on the face of the envelope or container in which the proposal is submitted: solicitation
number, solicitation title, Proposer name, Proposer return address. Proposals received electronically, either through
email or facsimile, are not acceptable and will be rejected.
2. LATE BIDS. Bid Proposals are to be received on or before the due date established herein for the receipt of Bids.
Any Bid received after the deadline established for receipt of proposals will be considered late and not be
accepted or will be returned to Proposer unopened. The City does not accept responsibility for any delays,
natural or otherwise.
3. PROPOSAL FORMAT. In order to maintain comparability, facilitate the review process and assist the Evaluation
Committee in review of proposals, it is strongly recommended that proposals be organized and tabbed in
accordance with the sections and manner specified below. Hard copy submittal should be tabbed as enumerated
below and contain a table of contents with page references. Electronic copies should also be tabbed and contain a
table of contents with page references.
TAB 1 Cover Letter& Minimum Qualifications Requirements
1.1 Cover Letter and Table of Contents. The cover letter must indicate Proposer and Proposer Primary Contact
for the purposes of this solicitation.
1.2 Proposal Certification, Questionnaire & Requirements Affidavit(Appendix A).Attach Appendix A fully
completed and executed. This is a required document. Proposals that do not include Appendix A, or that
include an Appendix A that is not executed, will not be considered.
TAB 2 Experience&Qualifications
2.1 Qualifications of Proposing Firm. Submit detailed information regarding the firm's history and relevant
experience and proven track record of providing food concession equipment as identified in this solicitation,
including experience in providing these to public sector agencies.
2.1.1 Clients. Submit at least one (1) client for which the Proposer has completed work similar in nature as
required herein. For each project that the Proposer submits as evidence of similar experience, the following is
required: project description, agency name, agency contact, contact telephone & email, and year(s) and term of
engagement.
RFP 2018-249-ZD 11
MIAMI BEACH
TAB 3 Proposed Equipment
Submit detailed information addressing how Proposer will achieve each portion of the scope of services and
technical requirements outlined in Appendix C, Minimum Requirements and Specifications.
3.1 Adherence to Specifications. Provide detailed information on how closely the proposed equipment meets or
exceeds the stated specifications. State any deviations that will be required from the specifications.
3.2 Design. Provide full color renderings indicating all aesthetic features of the proposed equipment.
3.3 Shop Drawings. Provide detailed fabrication shop drawings that addresses all of the components that are
included in the specifications section of Appendix C. Include information on all components of the items, including:
structural, functional, aesthetic, electrical and plumbing.
3.4 Materials Utilized. Provide detailed information on the materials to be utilized, including information on
durability and environmentally preferable products.
Responses shall be in sufficient detail and include supporting documentation, as applicable, which will
allow the Evaluation Committee to complete a full review and score the proposed scope of
services/equipment.
TAB 4 Approach and Methodology
Submit detailed information on the approach and methodology that Proposer utilizes to assure that quality and
durable equipment is delivered on time, including (at a minimum):
4.1 Fabrication Lead Time. State the amount of time after receipt of purchase order that the Proposer commits to
delivering the equipment to the City. Time is of the essence in receiving delivery of the equipment. Proposers are
encouraged to propose the most expeditious fabrication lead times possible.
4.2 Quality Assurance. Provide detailed information regarding the Proposer's quality assurance or quality control
process.
4.3 Warranty. State the length and terms of the warranty provided for the equipment proposed.
4.4 Maintenance and Repair. Specify the required or suggested maintenance plan for the equipment. Provide
closest facility to the City that can be contacted for any repairs that may need to be completed, maintenance that
extends the life of the equipment, or any modifications to the equipment that the City may require.
TAB 5 Cost Proposal
Submit a completed Cost Proposal Form (Appendix E).
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MIAMI BEACH
4. FINANCIAL CAPACITY. Within three (3) business days of request by the City, each Proposer shall arrange for
Dun & Bradstreet to submit a Supplier Qualification Report(SQR) directly to the Procurement Contact named herein.
No proposal will be considered without receipt, by the City, of the SQR directly from Dun & Bradstreet. The cost of
the preparation of the SQR shall be the responsibility of the Proposer. The Proposer shall request the SQR report
from D&B at:
https:llsupplierportal.dnb.comlwebapplwcslstores/servlet/SupplierPortal?storeld=11696
Proposers are responsible for the accuracy of the information contained in its SQR. It is highly
recommended that each Proposer review the information contained in its SQR for accuracy prior to
submittal to the City and as early as possible in the solicitation process. For assistance with any portion of
the SQR submittal process, contact Dun & Bradstreet at 800-424-2495.
5. ADDITIONAL INFORMATION OR CLARIFICATION. After proposal submittal, the City reserves the right to
require additional information from Proposers (or Proposer team members or sub-consultants) to determine:
qualifications (including, but not limited to, litigation history, regulatory action, or additional references); and financial
capability (including, but not limited to, annual reviewed/audited financial statements with the auditors notes for each
of their last two complete fiscal years).
The City reserves the right to request any documentation omitted, with exception of Proposal Certification,
Questionnaire & Requirements Affidavit (Appendix A). Bidder must submit any omitted documentation within
three (3) business days upon request from the City, or the bid may be deemed non-responsive. Non-responsive bid
packages will receive no further consideration.
Remainder of page left blank intentionally.
RFP 2018-249-ZD
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13
SECTION 0400 PROPOSAL EVALUATION
1. Evaluation Committee. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate
each Proposal in accordance with the requirements set forth in the solicitation. If further information is
desired, Proposers may be requested to make additional written submissions of a clarifying nature or oral
presentations to the Evaluation Committee. The evaluation of proposals will proceed in a two-step process
as noted below. It is important to note that the Evaluation Committee will score the qualitative portions of the
proposals only. The Evaluation Committee does not make an award recommendation to the City Manager.
The results of Step 1 & Step 2 Evaluations will be forwarded to the City Manager who will utilize the results
to make a recommendation to the City Commission. In the event that only one responsive proposal is
received, the City Manager, after determination that the sole responsive proposal materially meets the
requirements of the RFP, may, without an evaluation committee, recommend to the City Commission that
the Administration enter into negotiations. The City, in its discretion, may utilize technical or other advisers to
assist the evaluation committee in the evaluation of proposals.
2. Step 1 Evaluation. The first step will consist of the qualitative criteria listed below to be considered by the
Evaluation Committee. The second step will consist of quantitative criteria established below to be added to
the Evaluation Committee results by the Procurement Department. An Evaluation Committee, appointed by
the City Manager, shall meet to evaluate each Proposal in accordance with the qualifications criteria
established below for Step 1, Qualitative Criteria. In doing so, the Evaluation Committee may review and
score all proposals received, with or without conducting interview sessions.
Step 1 -Qualitative Criteria Maximum Points
Proposer Experience and Qualifications 15
Proposed Equipment 30
Approach and Methodology 10
TOTAL AVAILABLE STEP 1 POINTS 55
3. Step 2 Evaluation. Following the results of Step 1 Evaluation of qualitative criteria, the Proposers may
receive additional quantitative criteria points to be added by the Procurement Department to those points
earned in Step 1, as follows.
Step 2-Quantitative Criteria Maximum Points
Cost/Revenue Proposal 45
Veterans Preference 5
TOTAL AVAILABLE STEP 2 POINTS 50
RFP 2018-249-ZD 14
4. Cost Proposal Evaluation. The cost proposal points shall be developed in accordance with the following
formula:
Sample Objective Formula for Cost
Example Maximum Formula for Calculating Points
Vendor Allowable Points (lowest cost I cost of proposal being Total Points
Vendor Cost (Points noted are for illustrative evaluated X maximum allowable
Proposal purposes only.Actual points are points=awarded points) Awarded
noted above.) Round to
Vendor A $100.00 20 $1001$100 X 20=20 20
Vendor B $150.00 20 $1001$150 X 20=13 13
Vendor C $200.00 20 $1001$200 X 20=10 10
5. Determination of Final Ranking. At the conclusion of the Evaluation Committee Step 1 scoring, Step 2
Points will be added to each evaluation committee member's scores by the Procurement Department. Step
1 and 2 scores will be converted to rankings in accordance with the example below:
Proposer A Proposer B Proposer C
Ste. 1 Points 82 76 80
Committee Ste. 2 Points 22 15 12
Member 1 Total 104 91 92
Rank 1 3 2
Ste. 1 Points 79 85 72
Committee Ste. 2 Points 22 15 12
Member 2 Total 101 100 84
Rank 1 2 3
Ste. 1 Points 80 74 66
Committee Ste. 2 Points 22 15 12
Member 2 Total 102 89 78
Rank 1 2
Low Aggregate Score 3 7 8
Final Ranking* 1 2 3
* Final Ranking is presented to the City Manager for further due diligence and
recommendation to the City Commission. Final Ranking does not constitute an
award recommendation until such time as the City Manager has made his
recommendation to the City Commission, which may be different than final ranking
results.
RFP 2018-249-ZD 15
APPENDIX A
MIAMIBEACH
Proposal Certification ,
Questionnaire &
Requirements Affidavit
( RFP) 2018-249-ZD
MIAMI BEACH CONVENTION CENTER
(MBCC) PORTABLE FOOD
CONCESSION AND BAR CARTS
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
RFP 2018 249 ZD 16
Solicitation No: Solicitation Title:
2018-249-ZD MIAMI BEACH CONVENTION CENTER (MBCC) PORTABLE FOOD
CONCESSION AND BAR CARTS
Procurement Contact: Tel: Email:
Zuleika Davidson 305-673-7000 EXT.6943 zuleikadavidsonna,miamibeachfl.gov
PROPOSAL CERTIFICATION, QUESTIONNAIRE & REQUIREMENTS AFFIDAVIT
Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform
prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from
Proposers in order that certain portions of responsiveness, responsibility and other determining factors and
compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements
Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed.
1. General Proposer Information.
FIRM NAME:
NO.OF YEARS IN BUSINESS: NO.OF YEARS IN BUSINESS LOCALLY: NO.OF EMPLOYEES:
OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS:
FIRM PRIMARY ADDRESS(HEADQUARTERS):
CITY:
STATE: ZIP CODE:
TELEPHONE NO.:
TOLL FREE NO.:
FAX NO.:
FIRM LOCAL ADDRESS:
CITY:
STATE: ZIP CODE:
PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT:
ACCOUNT REP TELEPHONE NO.:
ACCOUNT REP TOLL FREE NO.:
ACCOUNT REP EMAIL:
FEDERAL TAX IDENTIFICATION NO.:
The City reserves the right to seek additional information from Proposer or other source(s), including but not limited to: any firm or principal
information, applicable licensure, resumes of relevant individuals, client information,financial information, or any information the City deems
necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements.
RFP 2018-249—ZD 17
1. Veteran Owned Business.Is Pro oser claiming a veteran owned business status?
YES NO
SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm
is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States
federal government,as required pursuant to ordinance 2011-3748.
2. Conflict Of Interest.All Proposers must disclose, in their Proposal,the name(s)of any officer,director, agent,or immediate family
member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must
disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the
Proposer entity or any of its affiliates.
SUBMITTAL REQUIREMENT: Proposers must disclose the name(s)of any officer, director, agent, or immediate family member
(spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of
any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of
its affiliates
3. References&Past Performance. Proposer shall submit at least three(3)references for whom the Proposer has completed work
similar in size and nature as the work referenced in solicitation.
SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact
Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided.
4. Suspension, Debarment or Contract Cancellation.Has Proposer ever been debarred,suspended or other legal violation,or had
a contract cancelled due to non- erformance by anpublic sector agency?
YES an
NO
SUBMITTAL REQUIREMENT: If answer to above is "YES," Proposer shall submit a statement detailing the reasons that led to
action(s).
5. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform
laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all
applicable provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and all sanctions,
as prescribed therein, including disqualification of their Proposals,in the event of such non-compliance.
SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling
financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not
each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the
office of Mayor or City Commissioner for the City of Miami Beach.
6. Code of Business Ethics. Pursuant to City Resolution No.2000-23879, each person or entity that seeks to do business with the
City shall adopt a Code of Business Ethics ("Code") and submit that Code to the Procurement Department with its
proposal/response or within five(5)days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply
with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics
provision of the City of Miami Beach and Miami Dade County.
SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business
Ethics, Proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of
Ethics,available at http://www.miamibeachfl.00v/city-hall/orocurement/orocurement-related-ordinance-and-procedures/
RFP 2018-249—ZD 18
•
•
•
7. .. . . - - - ''= - - • _- - _ee:, . -- -• - . ' - -, -
1. Effective January 1, 2018, covered employees must be paid a living wage rate of no less than $11.62 per hour with
benefits.
2. Effective January 1, 2019, covered employees must be paid a living wage rate of no leaf than$11.70 per hour with
health care benefits of at least$2.74 per hour,or a living wage rate of no leaf than$11.11 per hour without health care
benefits.
3. Effective January 1, 2020, covered employees must be paid a living wage rate of no less than $11.78 per hour with
benefits.
. . , .
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees
to the living wage requirement.Any payroll request made by the City during the contract term shall be completed electronically via
the City's electronic compliance portal, LCP Tracker(LCPTracker.net).
8. Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awarding competitively solicited
contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more
calendar work weeks,the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business
with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals, to provide"Equal Benefits"to their
employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a
Contractor who work within the City limits of the City of Miami Beach, Florida;and the Contractor's employees located in the United
States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami
Beach.
A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees?
YES NO
B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners*or to
domestic partners of employees?
YES NO
C. Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not already
specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement
leave;other benefits are provided directly to the spouse or domestic partner,such as medical insurance.
BENEFIT Firm Provides for Firm Provides for Firm does not
Employees with Employees with Provide Benefit
Spouses Domestic Partners
Health
Sick Leave
Family Medical Leave
Bereavement Leave
If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance
providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. To
comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application
(attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City
Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal
Benefits requirement is available at http://www.miamibeachfl.gov/city-hall/procurement/procurement-related-ordinance-and-
proceduresl
IMMINIMM
RFP 2018-249-ZD 19
9. Public Entity Crimes.Section 287.133(2)(a), Florida Statutes,as currently enacted or as amended from time to time,states that a
person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit
a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal,
proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit
proposals, proposals,or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor,
supplier, subcontractor,or consultant under a contract with any public entity; and may not transact business with any public entity
in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of
being placed on the convicted vendor list.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees
with the requirements of Section 287.133, Florida Statutes,and certifies it has not been placed on convicted vendor list.
10. Non-Discrimination. Pursuant to City Ordinance No.2016-3990,the City shall not enter into a contract with a business unless the
business represents that it does not and will not engage in a boycott as defined in Section 2-375(a)of the City Code,including the
blacklisting, divesting from,or otherwise refusing to deal with a person or entity when such action is based on race, color, national
origin, religion,sex, intersexuality,gender identity,sexual orientation, marital or familial status,age or disability.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees
it is and shall remain in full compliance with Section 2-375 of the City of Miami Beach City Code.
11. Moratorium on Travel to and the Purchase of Goods or Services from North Carolina and Mississippi. Pursuant to
Resolution 2016-29375, the City of Miami Beach, Florida, prohibits official City travel to the states of North Carolina and
Mississippi, as well as the purchase of goods or services sourced in North Carolina and Mississippi. Proposer shall agree that no
travel shall occur on behalf of the City to North Carolina or Mississippi, nor shall any product or services it provides to the City be
sourced from these states.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees
it is and shall remain in full compliance with Resolution 2016-29375.
12. Fair Chance Requirement. Pursuant to Section 2-376 of the City Code,the City shall not enter into any contract resulting from a
competitive solicitation, unless the proposer certifies in writing that the business has adopted and employs written policies,
practices, and standards that are consistent with the City's Fair Chance Ordinance, set forth in Article V of Chapter 62 of the City
Code,("Fair Chance Ordinance"), and which, among other things, (i) prohibits City contractors, as an employer, from inquiring
about an applicant's criminal history until the applicant is given a conditional offer of employment; (ii) prohibits advertising of
employment positions with a statement that an individual with a criminal record may not apply for the position, and (iii) prohibits
' placing a statement on an employment application that a person with a criminal record may not apply for the position.
SUBMITTAL REQUIREMENT: No additional submittal is required at this time. By virtue of executing this affidavit, Proposer
certifies that it has adopted policies, practices and standards consistent with the City's Fair Chance Ordinance. Proposer agrees to
provide the City with supporting documentation evidencing its compliance upon request. Proposer further agrees that any breach
of the representations made herein shall constitute a material breach of contract, and shall entitle the City to the immediate
termination for cause of the agreement,in addition to any damages that may be available at law and in equity.
13. Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more addendum to the solicitation
which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every
Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are
solely responsible for assuring they have received any and all addendum issued pursuant to solicitation.This Acknowledgement of
Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure
to obtain and acknowledge receipt of all addenda may result in proposal disqualification.
Initial to Confirm Initial to Confirm Initial to Confirm
Receipt Receipt Receipt
Addendum 1 Addendum 6 Addendum 11
Addendum 2 Addendum 7 Addendum 12
Addendum 3 Addendum 8 Addendum 13
Addendum 4 Addendum 9 Addendum 14
Addendum 5 Addendum 10 Addendum 15
If additional confirmation of addendum is required,submit under separate cover.
RFP 2018-249-ZD 20
DISCLOSURE AND DISCLAIMER SECTION
The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the"City")for the recipient's convenience.
Any action taken by the City in response to Proposals made pursuant to this solicitation, or in making any award, or in failing or refusing to
make any award pursuant to such Proposals, or in cancelling awards, or in withdrawing or cancelling this solicitation, either before or after
issuance of an award,shall be without any liability or obligation on the part of the City.
In its sole discretion, the City may withdraw the solicitation either before or after receiving proposals, may accept or reject proposals, and
may accept proposals which deviate from the solicitation, as it deems appropriate and in its best interest. In its sole discretion,the City may
determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation.
Following submission of a Bid or Proposal, the applicant agrees to deliver such further details, information and assurances, including
financial and disclosure data, relating to the Proposal and the applicant including, without limitation, the applicant's affiliates, officers,
directors,shareholders,partners and employees,as requested by the City in its discretion.
The information contained herein is provided solely for the convenience of prospective Proposers. It is the responsibility of the recipient to
assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any
information in this solicitation.
Any reliance on these contents,or on any permitted communications with City officials,shall be at the recipient's own risk. Proposers should
rely exclusively on their own investigations, interpretations, and analyses.The solicitation is being provided by the City without any warranty
or representation, express or implied, as to its content, its accuracy,or its completeness. No warranty or representation is made by the City
or its agents that any Proposal conforming to these requirements will be selected for consideration, negotiation,or approval.
The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be
made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer, is totally
relying on this Disclosure and Disclaimer,and agrees to be bound by the terms hereof.Any Proposals submitted to the City pursuant to this
solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal.
This solicitation is made subject to correction of errors, omissions,or withdrawal from the market without notice. Information is for guidance
only,and does not constitute all or any part of an agreement.
The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable
definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive
agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason,or for no
reason,without any resultant liability to the City.
The City is governed by the Government-in-the-Sunshine Law,and all Proposals and supporting documents shall be subject to disclosure as
required by such law. All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by
Florida Statutes, until the date and time selected for opening the responses. At that time, all documents received by the City shall become
public records.
Proposers are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Proposal,the Proposer
acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement
information contained in the Proposal,and authorizes the release to the City of any and all information sought in such inquiry or investigation.
Each Proposer certifies that the information contained in the Proposal is true, accurate and complete, to the best of its knowledge,
information,and belief.
Notwithstanding the foregoing or anything contained in the solicitation,all Proposers agree that in the event of a final unappealable judgment
by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any
action or inaction by the City with respect thereto, such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages. The
previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which
imposes no liability on the City.
In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that
the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be
governed by and construed in accordance with the laws of the State of Florida.
RFP 2018-249—ZD 21
PROPOSER CERTIFICATION
I hereby certify that: I, as an authorized agent of the Proposer, am submitting the following information as my firm's proposal;
Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this
solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure
and Disclaimer Statement; proposer agrees to be bound to any and all specifications, terms and conditions contained in the
solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to
comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed, or compared the proposal
with other Proposals and has not colluded with any other proposer or party to any other proposal; proposer acknowledges
that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public
Records Laws; all responses, data and information contained in this proposal, inclusive of the Statement of Qualifications
Certification, Questionnaire and Requirements Affidavit are true and accurate.
Name of Proposer's Authorized Representative: Title of Proposer's Authorized Representative:
Signature of Proposer's Authorized Representative: Date:
State of FLORIDA ) On this day of ,20_, personally
appeared before me who
County of _) stated that (s)he is the
of , a corporation, and that the instrument was signed in behalf of
the said corporation by authority of its board of directors and acknowledged said
instrument to be its voluntary act and deed. Before me:
Notary Public for the State of Florida
My Commission Expires:
RFP 2018-249-ZD 22
APPENDIX B
MIAAAIBEALiat
" No Bid " Form
( RFP) 2018-249-ZD
MIAMI BEACH CONVENTION CENTER
(MBCC ) PORTABLE FOOD
CONCESSION AND BAR CARTS
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
Note: It is important for those vendors who have received notification of
this solicitation but have decided not to respond, to complete and submit
the attached "Statement of No Bid." The "Statement of No Bid" provides
the City with information on how to improve the solicitation process.
Failure to submit a "Statement of No Bid" may result in not being notified
of future solicitations by the City.
RFP 2018-249-ZD 23
Statement of No Bid
WE HAVE ELECTED NOT TO SUBMIT A PROPOSAL AT THIS TIME FOR
REASON(S) CHECKED AND/OR INDICATED BELOW:
_Workload does not allow us to proposal
_Insufficient time to respond
_ Specifications unclear or too restrictive
Unable to meet specifications
_Unable to meet service requirements
Unable to meet insurance requirements
_Do not offer this product/service
_OTHER. (Please specify)
We do_do not_want to be retained on your mailing list for future proposals
of this type product and/or service.
Signature:
Title:
Legal Company Name:
Note: Failure to respond, either by submitting a proposal or this completed form,
may result in your company being removed from our vendors list.
PLEASE RETURN TO:
CITY OF MIAMI BEACH
PROCUREMENT DEPARTMENT
ATTN: ZULEIKA DAVIDSON
PROPOSAL #2018-249-ZD
1755 MERIDIAN AVENUE, 3rd FLOOR
MIAMI BEACH, FL 33139
RFP 2018-249-ZD 24
APPENDIX C
MIAMIBEACH
Minimum Requirements
& Specifications
( RFP) 2018-249-ZD
MIAMI BEACH CONVENTION CENTER
(MBCC) PORTABLE FOOD
CONCESSION AND BAR CARTS
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
RFP 2018-249-ZD 25
C.1 Statement of Work.
The Miami Beach Convention Center (MBCC) is soliciting bids for the purchase of portable food
preparation and bar carts. The City requires eight(8) specific types of food, bar, and ancillary carts,
each with specific requirements, dimensions, and materials of construction as further defined
herein, as follows:
• Multi-use Front End Food Cart; and
• Grill Front Food Cart; and
• Support Food Cart; and
• Condiment Food Cart; and
• 6' Bar Front Cart; and
• 6' Bar Back Cart; and
• 8' Bar Front Cart; and
• 8' Bar Back Cart.
These food carts will be used in pairs —one front service cart for a specific type of food preparation
or style, and one standard support cart to provide a clean-up station, food storage, and related
functionality. The bidder is to deliver all carts turn-key operational and include all equipment listed
for each.
THE SPECIFICATIONS INCLUDED HEREIN ARE ONLY INTENDED TO ESTABLISH A
STANDARD FOR COMPARATIVE PURPOSES. THE SIZES AND DETAILS ARE ONLY
INTENDED AS APPROXIMATIONS FOR BIDDERS TO ELABORATE UPON AND ARE NOT
INTENDED AS ABSOLUTES OR MINIMUM REQUIREMENTS.
C2 Shop Drawings.
It is the responsibility of the Bidder to provide, with the bid or upon two (2) business days of request
by the City, full drawings, cut sheets, and full color rendering of the four types of food carts to be
provided under the scope of this bid. Failure to provide said drawings and rendering will cause the
Bidder to be determined to be non-responsive.
RFP 2018-249-ZD 26
C3. Specifications.
3.1 ITEM 1. MULTI -USE FRONT END FOOD CART
3.1.A. Purpose: The purpose of the Multi Use Food Cart is to establish a service cart that
will handle changeable food concepts in conjunction with the support cart to provide for a
restaurant type experience at a portable location throughout the MBCC. This Multi Use
Food Cart should use a combination of an induction cook top with hot/cold food storage
wells to handle a wide variety of foods and presentations.
3.1.B. Base: The base unit of the Multi Use Food Cart should be the following.
3.1.6.1. Dimensions: These dimensions should be met to ensure that the
Food Cart will be able to be moved throughout the MBCC using existing
hallways, tunnels, and elevators.
a. Eleven Feet, Eight Inches (11'8") Wide, not including lift off shelves
(Does not include bumper)
b. Three Feet(3'0") Deep (Does not include bumper)
c. Three Feet, Three Inches (3'3") High — this includes the height of the
casters as well as the thickness of the countertop
3.1.6.2. Construction Details
a. The cart base should have a complete and sturdy frame constructed
of aluminum tubing—minimum of 2"thick all aluminum frame
b. The cart should have a 12 gauge aluminum panel on the front and
sides of the cart. ACM I Alucobond are not acceptable substitutes for
the all-aluminum panels.
c. The cart should have 12 gauge aluminum doors (Refer to diagram
for door configuration)
d. The cart should have 18 gauge stainless steel exterior trim
e. The cart should be skinned in a laminate wrap — Color: White. The
carts trim, canopy support beams, etc... should be accented in a
Chrome Color.
f. The cart should have a solid surface countertop constructed of 3cm
thick Corian
g. The cart should have two (2) stainless steel & glass sneeze guard
with pass over work surface. One sneeze guard should cover 2 of the
hot/cold wells — the other should cover the double induction burner
and 2 of the hot/cold wells.
h. The cart should be supported on eight(8) 6"non-marking casters
i. The cart should have a heavy duty composite bumper that wraps
around the entire cart (front and back) that should extend out beyond
the countertop surface for protection (Minimum thickness to be 1.5")
j. The Cart should have one (1) Electrical grommet for Centerplate
Provided and removable MICROS POS (Refer to Diagram)
INIIIMI'Mil I II/IP NIL A
RFP 2018-249-ZD 27
k. The Cart should have four (4) aluminum doors with Stainless Steel
Locking Paddle Latches, accessible from the back of the Cart. (Refer
to Diagram)
I. The Cart should have two (2) 24" x 24" removable, lift off 18 gauge
stainless work shelves with seventy-five (75) pound support capacity.
One should be placed on each side of the Cart and be accessible
from the back of the Cart.
m. The cart should have an integrated, retractable tow bar, that hides
away when unit is in place
3.1.6.3. Equipment Details
a. The cart should have one built in (1) Cook Tec induction range with 2
burners for food preparation Model or a comparable product based
upon approval by Centerplate -#MCD2502F
b. The cart should have 4 Vollrath drop in Hot / Cold Wells or
comparable product based upon approval by Centerplate for food
service. Model -#3667202D
c. The cart should have 2 RCA 43" LCD TV's or comparable product
based upon approval by Centerplate. Model # LED42C45RQ mounted
to upper canopy.
3.1.C. UPPER CANOPY
3.1.C.1.Dimensions: These dimensions should be met to ensure that the
Food Cart will be able to be moved throughout the MBCC using existing
hallways, tunnels, and elevators.
a. Eleven Feet, Eight Inches(11'8")Wide
b. Three Feet(3'0") Deep
c. 8 Feet, 8 Inches (8'8") High, with canopy closed - This includes the
height of the casters as well as the thickness of the countertop
3.1.C.2. Construction Details
a. The Upper Canopy should have a hinged roof housing with a soft
touch open/close mechanism, backed by a Black Laminate material
panel, which is strong enough to support two (2) 43" LED Television
menu boards or comparable product based upon approval by
Centerplate. The housing should open and close in such a way that
the TV's are protected by the housing when folded down for storage.
TV's should not be facing upwards, unprotected when in storage.
b. The Upper Canopy should have recessed work lighting sufficient to
light all areas of the work surface below on the cart.
• Minimum of Eight (8) recessed LED lights or comparable
product based upon approval by Centerplate
• Two (2) metal halogen swivel spotlights or comparable
product based upon approval by Centerplate
RFP 2018-249-ZD 28
c. The Upper Canopy should have a changeable signage element that is
clearly visible for guests to see. The sign dimensions should be Six
Feet (6')across and ten inches (10") high.
3.1.C.3. Canopy Support Structure
The Canopy Support Structure should be comprised of four (4) four foot,
ten inch (4'10") pieces of aluminum tubing. Aluminum tubing should be a
minimum of two inches(2")wide, Hammered finish paint.
3.1.D. POWER
3.1.D.1. The Multi Use Food Cart should have adequate electrical power
connections so as to meet the operational needs of the MBCC.
The Cart should have, at a minimum, the following:
a. Breaker Boxes
I. One (1)40a, 2-space, single-phase breaker box
II. One (1) 125a, 6 space, 12 circuit single-phase Breaker Box
b. Power Outlets
I. Three (3) 110v Convenience Outlet
II. One (1) 120/208v 30a L2130 Flanged Inlet
3.2 ITEM 2. GRILL FRONT FOOD CART
3.2.A. Purpose: The purpose of the Grill Cart is to establish a service cart that will handle
changeable food concepts in conjunction with the support cart to provide for a restaurant
type experience at a portable location throughout the MBCC. This Grill Cart should use a
combination of an electric cook top and sandwich station an induction cook top with
hot/cold food storage wells to handle a wide variety of foods and presentations.
3.2.B. Base: The base unit of the Grill Front Food Cart should be the following.
3.2.6.1. Dimensions: These dimensions should be met to ensure that the
Food Cart will be able to be moved throughout the MBCC using existing
hallways, tunnels, and elevators.
a. Eleven Feet, Eight Inches (11'8")Wide, not including lift off shelves
b. 45" Deep — this depth is necessary to accommodate the vent hood
system
c. Three Feet, Three Inches (3'3") High — this includes the height of the
casters as well as the thickness of the countertop
3.2.6.2. Construction Details
RFP 2018-249--ZD 29
a. The cart base should have a complete and sturdy frame constructed
of aluminum— minimum of 2"thick all aluminum frame
b. The cart should have a 12 gauge aluminum panels on the front and
sides of the cart. ACM /Alucobond are not acceptable substitutes for
the all-aluminum panels.
c. The cart should have 12 gauge aluminum doors (Refer to Appendix G
for door configuration)
d. The cart should have 18 gauge stainless steel exterior trim
e. The cart should be skinned in a laminate wrap — Color: White. The
carts trim, canopy support beams, etc... should be accented in a
Chrome Color.
f. The cart should have a solid surface countertop constructed of 3cm
thick Corian
g. The cart should have two (2) single panel, stainless steel & Lexan
sneeze guards. One 4' feet in length and 1 2'feet in length.
h. The cart should be supported on eight(8) 6" non-marking casters
i. The cart should have a heavy duty composite bumper that wraps
around the entire cart (front and back) that should extend out beyond
the countertop surface for protection
j. The Cart should have one (1) Electrical grommet for Centerplate
Provided and removable MICROS POS Terminal. It should be placed
on the Countertop location for the POS terminal. (Refer to Diagram)
k. The Cart should have two (2) aluminum doors with Stainless Steel
Locking Paddle Latches, accessible from the back of the Cart.
I. The Cart should have two (2) 24" x 24" removable, lift off 18 gauge
stainless work shelves with seventy-five (75) pound support capacity.
One should be placed on each side of the Cart and be accessible
from the back of the Cart.
m. The cart should have an integrated, retractable tow bar, that hides
away when unit is in place
3.2.B.3. Equipment Details
a. The cart should have one (1) STAR 36" electric griddle#536CHSD or
comparable product based upon approval by Centerplate
b. The cart should have one (1) GFS Ventless hood system — Model #
FSH-5, 208-240/60/1 (not ILS) or comparable product based upon
approval by Centerplate,
c. The cart should have one (1)TRUE sandwich prep table& refrigerator
Model # TSSU-27-08 or comparable product based upon approval by
Centerplate. This table should be spaced 18 inches from the electric
griddle. It should be integrated into the base of the cart and not on
casters.
d. The cart should have 2 RCA 43" LCD TV's or a comparable product
based upon approval by Centerplate. Model # LED42C45RQ - TV's
mounted to upper canopy.
3.2.C. Upper Canopy
RFP 2018-249-ZD 30
3.2.C.1. Dimensions: These dimensions should be met to ensure that the
Food Cart will be able to be moved throughout the MBCC using existing
hallways, tunnels, and elevators.
a. Eleven Feet, Eight Inches (11'8")Wide
b. Three Feet(3'0")45"Deep (For the Hood)
c. Three Feet, Two Inches (3'2") High to accommodate the Vent Hood
System
3.2.C.2. Construction Details
a. The Upper Canopy should have a roof housing that is strong enough
to support two (2) 43" LED Television menu boards, plus the GFS
Hood system and Ansul fire suppression system.
b. The Upper Canopy should have recessed work lighting sufficient to
light all areas of the work surface with a minimum of Eight (8)
recessed LED lights
c. The Upper Canopy should have a changeable signage element that is
clearly visible for guests to see. The sign dimensions should be Six
Feet(6')across and ten inches(10") high.
d. The upper canopy should also have a removable TV Guard — to
protect the TVs when cart is not in use since the suppression system
does not allow the canopy to fold down. 1" aluminum tube / sheet
panel minimum. Dimensions — should be a single piece that protects
both TV's and is removable when unit is in use.
3.2.C.3. Canopy Support Structure
The Canopy Support Structure should be comprised of eight(8)three feet,
six inch (3'6") pieces of aluminum tubing. Aluminum tubing should be a
minimum of two inches(2")wide, Hammered Paint Finish.
3.2.D. Power
3.2.D.1. The Grill Front Food Cart should have adequate electrical power
connections so as to meet the operational needs of the MBCC.
The Cart should have, at a minimum, the following:
a. Breaker Boxes
I. One (1) 70a, Nema1 Circuit Breaker Enclosure
II. One (1) 100a, 6-space, 12 circuit, single-phase Breaker Box
b. Power Outlets
I. One (1) 110v Convenience Outlet
RFP 2018-249-ZD 31
II. Two (2) 120/208v 30a L2130 Flanged Inlet -one on each end
of the cart
3.3 ITEM3. SUPPORT FOOD CART
3.3.A. Purpose: The purpose of the Support Cart is to establish a Food Service Support
cart that will handle changeable food concepts in conjunction with the Multi Use Front and
Grill Front carts to provide for a restaurant type experience at a portable location
throughout the MBCC. This Support Food Cart should use a combination of refrigeration
and hot holding stations to handle a wide variety of foods and presentations.
3.3.B. Base: The base unit of the Support Food Cart should be the following.
3.3.6.1. Dimensions: These dimensions should be met to ensure that the
Support Food Cart will be able to be moved throughout the MBCC using
existing hallways, tunnels, and elevators.
a. Eleven Feet, Eight Inches (11'8")Wide, not including lift off shelves
b. Three Feet(3'0") Deep
c. Three Feet, Three Inches (3'3") High — this includes the height of the
casters as well as the thickness of the countertop
3.3.6.2. Construction Details
a. The cart base should have a complete and sturdy frame constructed
of aluminum— minimum of 2"thick all aluminum frame
b. The cart should have a 12 gauge aluminum panel on the front and
sides of the cart. ACM /Alucobond are not acceptable substitutes for
the all-aluminum panel.
c. The cart should have 12 gauge aluminum doors. The cart should have
18 gauge stainless steel exterior trim
d. The cart should be skinned in a laminate wrap — Color: White. The
carts trim, canopy support beams, etc... should be accented in a
Chrome Color.
e. The Cart should have a Solid Surface Countertop, constructed of 3cm
thick Corian, with a seamless integrated hand wash sink.
• The Cart should have one (1) Stainless Steel Single
Handle faucet for the hand wash sink.
• Sink—10-3/4"x 13-3/4"integrated
• 10 gallon fresh water tank
• 15 gallon waste water tank
• Shurflo Water Pump — Model #2088-594-154 or
comparable item
• Eemax tankless water heater — Model # SP2412 or
comparable item
RFP 2018-249-ZD 32
f. The cart should be supported on eight(8) 6" non-marking casters
g. The cart should have a heavy duty composite bumper that wraps
around the entire cart (front and back) that should extend out beyond
the countertop surface for protection
h. The Cart should have two (2) large Electrical grommets along the
back edge of the countertop to accommodate various configurations.
i. The cart should have an integrated, retractable tow bar, that hides
away when unit is in place
3.3.B.3. Equipment Details
a. The Cart should have one (1) insulated Crescor under-counter hot
cabinet H-339-12-135C or comparable product based upon approval
by Centerplate. This should be an integrated unit that is not on
casters.
b. The Cart should have one (1) TRUE Stainless Steel refrigerator with
4.4 cubic feet of storage for sheet pans. TRUE TUC-44, with special
rack to add extra storage shelf or comparable product based upon
approval by Centerplate. This should be an integrated unit that is not
on casters.
3.3.C. Canopy Back Drop
3.3.C.1. Dimensions: These dimensions should be met to ensure that the
Support Food Cart will be able to be moved throughout the MBCC using
existing hallways, tunnels, and elevators.
a. Eleven Feet, Eight Inches(11'8") Wide
b. Two Feet(2'0") Deep
c. Eighteen Inches (18") High
3.3.C.2. Construction Details
a. The Canopy Back Drop should have recessed work lighting sufficient
to light all areas of the work surface below on the cart. A Minimum of
Eight(8) LED Lights
b. The Canopy Back Drop should three (3) 100V Convenience outlets
along the back, bottom edge of the cart — located above the corner
bumpers as well as a Sliding Electrical Access Door
3.3.C.3. Canopy Support Structure
a. The Canopy Support Structure should be comprised of Aluminum
tubing which should be a minimum of two inches (2") wide, square
framed with TBD Laminate Color
b. There should be two (2) five foot (5'0") Aluminum swing arms on the
back of the Support Food Cart. These arms should have a 180 degree
RFP 2018-249-ZD 33
swing angle, with adequate bracing to support 7'6" draping material,
to be provided by the winning bidder.
3.3.D. Power
3.3.D.1. The Support Food Cart should have adequate electrical power
connections so as to meet the operational needs of the MBCC. The Cart
should have, at a minimum,the following:
a. Breaker Boxes
I. Two (2) 125a, 14-space, 22-circuit single-phase Breaker Box
b. Power Outlets
I. Three (3) 110v Convenience Outlet
II. Two (2) 120/208v 30a L2130 Flanged Inlet - both on same
end of the cart
c. Outlet Panels
I. Inside the support carts there should be 2 groups of 6
different outlets — allowing a variety of equipment to be
plugged into the support cart. Each group should be
connected to different breaker boxes to give us the most user
flexibility. Specific plug types to be provided to the winning
bidder.
3.4 ITEM 4. CONDIMENT CART
3.4.A. Purpose: The purpose of the Condiment Cart is to establish a Food Service
Support cart that will handle guest condiment selections in conjunction with the Multi Use
Front and Grill Front carts to provide for a restaurant type experience at a portable location
throughout the MBCC.
3.4.B. Base: The base unit of the Condiment Cart should be the following:
3.4.6.1. Dimensions: These dimensions should be met to ensure that the
Support Food Cart is able to be moved throughout the MBCC using existing
hallways, tunnels, and elevators.
a. Approximate Five Feet(5' 0")Wide
b. Approximate Two Feet, Six Inches (2'6") Deep
c. Approximate Three Feet, Ten Inches (3'10") High not including 6"
casters
3.4.6.2. Construction and Equipment Details
a. The Cart should have a sturdy frame, constructed of aluminum to
provide a lightweight but sturdy base for the Cart and related
equipment.
• 1-1/2"—2"aluminum tube for the cart bodies and frames.
• 12 GA aluminum panels for the sides and doors.
• 18 GA Stainless Steel for exterior trim.
RFP 2018-249-ZD 34
b. The Cart should have an Aluminum Skin on the front of the cart. All
sides and doors of the cart should be covered with a Laminate
Material (Color to be determined at the time of award). There should
be three (3) doors per condiment cart.
c. The Cart should have a Solid Surface Countertop and an elevated
free-form service shelf, constructed of 3cm thick Corian.
d. The Cart should have 4 cut outs and drop in containers for condiment
presentation.
e. The Cart should be supported on (4) 6" non-marking Casters
f. The Cart should have heavy duty composite bumpers on full length of
the cart on all corners as well as center front & back. These bumpers
should extend beyond Countertop Surface to protect the Countertop
Surface.
g. The Cart should have a trash hole with removable rim for easy
cleaning and a Slim Jim style trash can model #H-2894BL, 23 Gallon,
22x11 x30"or equivalent.
3.4.C. Power. There are no power requirements for this cart.
3.5 ITEM 5. 6' Bar Front(10 Each)
3.5.A. Purpose: The purpose of Bar Front is to establish a service cart that will handle
changeable beverage services in conjunction with the back bar cart to provide for a
restaurant type experience at a portable location throughout the MBCC.
3.5.B. Base: The base unit of the 6' Bar Front should be the following.
3.5.B.1. Dimensions: These dimensions should be met to ensure that the
Bar Cart will be able to be moved throughout the MBCC using existing
hallways, tunnels, and elevators.
a. Six feet(6")Wide, (Does not include bumper)
b. Thirty Five (35") Deep (Does not include bumper)
c. Three Feet, Eight Inches (44") High — this includes the height of the
casters as well as the thickness of the countertop
3.5.B.2. Construction Details
a. The cart base should have a complete and sturdy frame constructed
of aluminum tubing—minimum of 2"thick all aluminum frame
b. The cart should have a 12 gauge aluminum panel on the front and
sides of the cart. ACM /Alucobond are not preferable substitutes for
the all-aluminum panels.
c. The cart should have 12 gauge aluminum doors.
d. The cart should have 18 gauge stainless steel exterior trim.
RFP 2018-249-ZD 35
e. The cart should be skinned in a laminate wrap — Color: White. The
carts trim, canopy support beams, etc... should be accented in a
Chrome Color.. Proposer to submit color chart.
f. The cart should have a solid surface countertop constructed of 3cm
thick Corian.
g. The cart should be supported on eight (4) 6" non-marking casters -
locking, 2 rigid, 2 swivel.
h. The cart should have a heavy duty composite bumper that wraps
around the entire cart (front and back) that should extend out beyond
the countertop surface for protection (Thickness to be 1.5").
i. The Cart should have one (1) Electrical grommet for removable
MICROS POS terminal (see diagram).
j. The Cart should have three (3) aluminum doors with Stainless Steel
Locking Paddle Latches, accessible from the back of the Cart.
k. The cart should have an integrated, retractable tow bar on one
endthat hides away when unit is in place.
I. There should be integrated task lighting per diagram.
3.6 ITEM 6. 6' Bar Back Cart(10 Each)
3.6.A. Purpose: The purpose of 6' Bar Back Cart is to establish a service cart that will
handle changeable beverage services in conjunction with the front bar cart to provide for a
restaurant type experience at a portable location throughout the MBCC.
3.6.B. Base: The base unit of the 6' Back Bar Cart should be the following.
3.6.6.1. Dimensions: These dimensions should be met to ensure that the
Bar Cart will be able to be moved throughout the MBCC using existing
hallways, tunnels, and elevators.
a. Six feet(6")Wide, (Does not include bumper)
b. Thirty Five (35") Deep (Does not include bumper)
c. Seven Feet (84") High — this includes the height of the casters as well
as the shelving wall.
3.6.6.2. Construction Details
a. The cart base should have a complete and sturdy frame constructed
of aluminum—minimum of 2"thick all aluminum frame.
b. The cart should have a 12 gauge aluminum skin on the front and
sides of the cart. ACM /Alucobond are not preferable substitutes for
the all-aluminum skin.
c. The cart should have 12 gauge aluminum doors.
d. The cart should have 18 gauge stainless steel exterior trim.
e. The cart should be skinned in a laminate — Color TBD at time of
award. Proposer to submit color chart.
f. The cart should have a solid surface countertop constructed of 3cm
thick Corian or equivalent.
RFP 2018-249-ZD 36
g. The cart should be supported on four (4) 6" casters — locking, 2 rigid,
2 swivel.
h. The cart should have a composite bumper that wraps around the
entire cart (front and back) that should extend out beyond the
countertop surface for protection.
i. The Cart should have one (1) Electrical Grommet See Diagram.
j. The cart should have a 4' x 2' insulated bin with locking accordion top
for beverage storage— bin will have drainage line for a standard 5 gal
bucket.
k. The Cart should have Four (4) aluminum doors with Stainless Steel
Locking Paddle Latches.
I. The cart should have an integrated, retractable tow bar on one end
that hides away when unit is in place.
m. The cart should have a back lit shelving wall with 2 shelves. Each
shelf should be 14"deep and should be able to support 2001 bs each.
3.7 ITEM 7.8' Bar Front(5 Each)
3.7.A. Purpose: The purpose of the 8'Bar Front is to establish a service cart that will
handle changeable beverage services in conjunction with the back bar cart to provide for a
restaurant type experience at a portable location throughout the MBCC.
3.7.B. Base: The base unit of the 8' Bar Front Cart should be the following.
3.7.6.1. Dimensions: These dimensions should be met to ensure that the
Bar Cart will be able to be moved throughout the MBCC using existing
hallways, tunnels, and elevators.
a. Eight feet(8")Wide, (Does not include bumper)
b. Thirty Five (35") Deep (Does not include bumper)
c. Three Feet, Eight Inches (44") High — this includes the height of the
casters as well as the thickness of the countertop
3.7.6.2. Construction Details
a. The cart base should have a complete and sturdy frame constructed
of aluminum tubing—minimum of 2"thick all aluminum frame.
b. The cart should have a 12 gauge aluminum panel on the front and
sides of the cart. ACM /Alucobond are not preferable substitutes for
the all-aluminum panels.
c. The cart should have 12 gauge aluminum doors.
d. The cart should have 18 gauge stainless steel exterior trim.
e. The cart should be skinned in a laminate wrap — Color: White. The
carts trim, canopy support beams, etc... should be accented in a
Chrome Color.. Proposer to submit color chart.
f. The cart should have a solid surface countertop constructed of 3cm
thick Corian.
RFP 2018-249-ZD 37
g. The cart should be supported on eight (4) 6" non-marking casters -
locking, 2 rigid, 2 swivel.
h. The cart should have a heavy duty composite bumper that wraps
around the entire cart (front and back) that should extend out beyond
the countertop surface for protection (Minimum thickness to be 1.5").
i. The Cart should have one (1) Electrical grommet for removable
MICROS POS terminal (see diagram).
j. The Cart should have three (3) aluminum doors with Stainless Steel
Locking Paddle Latches, accessible from the back of the Cart.
k. The cart should have an integrated, retractable tow bar on one
endthat hides away when unit is in place
I. There should be integrated task lighting per diagram.
3.8 ITEM 8. 8' Bar Back Cart(5 Each)
3.8.A. Purpose: The purpose of 8' Bar Back Cart is to establish a service cart that will
handle changeable beverage services in conjunction with the front bar cart to provide for a
restaurant type experience at a portable location throughout the MBCC.
3.8.B. Base: The base unit of the 8' Bar Back Cart should be the following.
3.8.6.1. Dimensions: These dimensions should be met to ensure that the
Bar Cart will be able to be moved throughout the MBCC using existing
hallways, tunnels, and elevators.
a. Eight feet(8")Wide, (Does not include bumper)
b. Thirty Five (35") Deep (Does not include bumper)
c. Seven Feet (84") High — this includes the height of the casters as well
as the shelving wall.
3.8.B.2. Construction Details
a. The cart base should have a complete and sturdy frame constructed
of aluminum— minimum of 2"thick all aluminum frame
b. The cart should have a 12 gauge aluminum skin on the front and
sides of the cart. ACM I Alucobond are not preferable substitutes for
the all-aluminum skin.
c. The cart should have 12 gauge aluminum doors.
d. The cart should have 18 gauge stainless steel exterior trim.
e. The cart should be skinned in a laminate — Color TBD at time of
award. Proposer to submit color chart.
f. The cart should have a solid surface countertop constructed of 3cm
thick Colin or equivalent.
g. The cart should be supported on four (4) 6" casters — locking, 2 rigid,
2 swivel.
RFP 2018-249-ZD 38
h. The cart should have a composite bumper that wraps around the
entire cart (front and back) that should extend out beyond the
countertop surface for protection.
i. The Cart should have one (1) Electrical Grommet See Diagram.
j. The cart should have a 4' x 2' insulated bin with locking accordion top
for beverage storage — bin will have drainage line for a standard 5 gal
bucket.
k. The Cart should have Four (4) aluminum doors with Stainless Steel
Locking Paddle Latches.
I. The cart should have an integrated, retractable tow bar on one end,
that hides away when unit is in place.
m. The cart should have a back lit shelving wall with 2 shelves. Each
shelf should be 14"deep and should be able to support 200 lbs. each.
RFP 2018-249-ZD 39
Multi Use Front Cart
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RFP 2018-249-ZD 40
Multi Ise Front t art
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Poiret Ondea
One tl) kia
2-space.
single-Ow .
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box
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Dont
30a 12130 Flanged
Inlet
RFP 2018-249-ZD 41
Grill Cart - Front
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road Needed-
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RFP 2018-249-ZD 42
Grill Front Cart
Rax View
Total Needed—2
w s_ matte Pawn
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Wet•we an each
and of the tett
RFP 2018-249-ZD 43
Support Cart—V2
hunt.**.Rear,A Sid.View
Total Nteda!-10
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RFP 2018-249-ZD 44
Condiment Cart
Front View&Service Top View
Total Needed- 10
vs arch Solid
Surface Cowan
Top Coma-
Color TBD
Costramag
color hack drop
Lamer Color I
TBD
,2- o a a611111.0111 map
brood aid
imam cores
6"Heavy
Duty Casters ►-✓
Doors oath
l arm CP Spoors Aare Cabinet
Latch la -1 cavy Dam
Sumlet* Tube
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Curved Cut ♦ a
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Coachman
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Trash Hole-wash
removable edge rug for
east-cleaning include a
(onettly surd trash can
RFP 2018-249-ZD 45
6'Front Bar Carts—10 each
Cabinet Door
a. The cart base should have a complete and sturdy frame constructed of aluminum—m+nfmum of 2• with attached
thick all ahsmnumframe
b. The cart should have a 12 pup ebu numslonoethn front and udes of the cart ACM thuoednd speed rail for Speed Rail
are not acceocablesubstinnesfor the all aluminum skin_ bottles—sits
c The cart should have 12 pup aluminum doors
in front of
d. The rt should have 13 gauge Mt a
e. The cart should be skinned in a laminate—Color TBOattime ofaward shelf for lexan
f The cart should have a solid sorfze countertop constructed of3cmthick Conan orequivalent ice well
g. The cartshould be supported on four(4)6'casters—locking.2 rigid,2 swivel
h. The cart should have a composite bumper that wraps around the entire cart(front and back)that
should extend out beyond the countertop surface for protection
The Cart should have one(i)Electrical grommet for Centerplate Provided and removable MICROS
POS Terminal.It should be placed on the Countertop location for the POS terminal.See Diagram.
I. The front center area of the Food Cart should be a free form design area.This area should comprise a Power Grommet •
mix of laminate,stain/esti etc.
k The Cart should haveThree(3)aloeenumdoors with Stainless Steel Locking Paddle Latches,
accessible horn the back of the Car
I. The cartshould have an integrated,retractable tow baron one end,that hides away when unit is in Built in Cash Drawer
place 10" 13"x 13"Manual Task Lighting
in There should be integrated task Sighting per diagram
a
35"
30" •
•
Storage Cabinet
I
•
Bumper
•
II L.._.._.._i
Err = W
6'Back Bars—10 each
a. The cart base should haw a complete and sturdy frame constructed of aluminum—minimum oft"
thick all atumnumfreme
b. The cart should have a 12 gauge aluminum skin on the front and sides of the cart PLM'/Mucobord
are not ecceptablesubstitutes for the all aluminum skin.
c. The cart should have 12 gauge aluminum doors
d. The cart should have 13 gauge stainless steel exterior trim
Back Lit Back Bar Shelving
e. The cart should be skinned in a laminate—Color TBD at time of award
f The cart should have a solid surface countertop constructed of 3cm thick Conan orequivalent
g. The cart should be supported on four(4)6'casters—locking.2 rigid,2 swivel
h. The cart should have a composite bumper that wraps around the entire cart(front and back)that
A should extend out beyond the countertop surface for protection
The Cart should have one(1)Electrical Grommet See Diagram.
1. The cart should have a 4'x2'insulated bin with locking accordion bootor beverage storage—bin will en
have drainage linefor a standards gal bucket r
•
k. The Cart should have Four(4)aluminumdoors with Stainless Steer Locking Paddle Latches,
• I. The cart should have an integrated.retractable tow bar on one end,that hides awaywhen unit is in;
plate 16" 48"
m. The cart should have a back lit shelving wall with 2 shelves.Each shelf should be 14"deep and
should be able to support 2001 bleach •
a Power Grommet 10
6,- j ♦ t
•
Insulated Bin with 30"
Locking Cabinets 2 accordion locking top
for Beverages
o
6"
RFP 2018-249—ZD 46
8' Front Bar Carts-5 Each
Cabinet Door
a The cart base should have a complete and sturdy frame constructed of aluminum-minimum of 2' with attached
thick all aluminum frame
b. The cart should haves 12pugealuminum skin onthe front and sides ofthe cart ACM/Alucobond speed rail for Speed Rail
are not accepteblesubstitutes for the all aluminum skin. bottles-sits
c The cart should have 12 gauge aluminum doors in front Of •
d. The cart should have 18 gauge stainless steel exterior tri m •
e The cart should be skinnedinalaminate-ColorTBOatboreofaward shelf for lexan
f. The cart should have a solid surface countertop constructed of 3cm thick Corian or equivalent ice well
g The cart should be supported on four(416'casters-locking,2 rigid 2 swivel
h. The cart should have a composite bumper that wraps around the entire cart(front and back(that
shouldeatend out beyond the countertop surface for protection
i. The Cart should have one(1)Electrical grommet for Centerplate Provided and removable MICROS
POS Terminal.it should be placed on the Countertop location for the POs terminal.See Diagram.
j. The front center area of the Food Cart should be a free form design are..This area should comprise a Power Grommet
mix of laminate.stainless etc.
k. The Cart should have Three(3)aluminum doors with Stainless Steel Locking Padd le Latches,
accessible from the back of the Cart •
I. The cart should have an integrated,retractabletow bar on one end.that hides away when unit is m Built in Cash Drawer
place 10" 13"x 13"Manual Task Lighting
in. There should be integrated task lighting per diagram •
8" 111. 1111111111111111
1111
4 ■ ■
30"
Storag-Cabinet I a I
Bumper
L.._.._..J
6"
8'Back Bar-5 Each
a The cart base should have a complete and sturdy frame constructed of aluminum-minimum oft
thick all aluminum frame
b. The cart should have a 12 gauge aluminum skin onthe front and sides of the cart ACM/Alucobond
are not acceptable substitutes for the all aluminum skin.
c. The cart should have 12 gauge aluminum doors
d. The cart should have 18 gauge stainlesssteel exterior trim
Back Lit Back Bar Shelving
e- The cart should be skinned in a laminate-Color TBD at time of award
f. The cart should have a solid surface countertop constructed of 3cm thick Carlon or equivalent
g. The cart should be supported on four(4)6'casters-locking,2 rigid 2 swivel _
h. The cart should have a composite bumper that wraps around the entire cart(front and back)that
• should extend out beyond the countertop surfacefor protection
The Cart should have one(1)Electrical Grommet See Diagram
j. The cart should haves 4'x2'insulated bin with locking accordion top for beverage storage-bin will "
have drainage line fora standard 5 gal bucket 414-9
k. The Cart should have Four(4)aluminum doors with Stainless Steel Locking Paddle Latches. 4 •
I. The cart should have an integrated,retractabletow bar on one end,that hides away when unit is in
place ,, 48"
m. The cart should haves backlit shelving wall with 2 shelves.Each shelf should be 14"deep and 16
should be able to support 2001 bs each
e
Power Grommet 110"
35"
Insulated Bin with 30"
Locking Cabinets 21 accordion locking top
for Beverages
•
Mir 6"
:6"
RFP 2018-249-ZD 47
APPENDIX D
MIAMIBEACH
Special Conditions
( RFP) 2018-249-ZD
MIAMI BEACH CONVENTION CENTER
(MBCC) PORTABLE FOOD
CONCESSION AND BAR CARTS
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
RFP 2018-249-ZD 48
1. TERM OF CONTRACT. The City intends to purchase the quantities stated herein upon award
of the contract. Notwithstanding, the City reserves the right to add or reduce quantities at time
of order. Additionally, the contract should remain in effect for three (3) years from date of
contract execution by the Mayor and the City Clerk, during which time, the City may purchase
additional items in any combination it deems necessary.
2. OPTIONS TO RENEW. The City, through its City Manager, will have the option to extend for
an additional two (2), one (1) year period. Renewal of the contract is a City of Miami Beach
prerogative, not a right of the Contractor. Such option will be exercised, if at all, only when it is
in the best interest of the City of Miami Beach.
In the event that the contract is held over beyond the term herein provided it must only be from
a month-to-month basis only and must not constitute an implied renewal of the contract. Said
month-to month extension must be upon the same terms of the contract and at the
compensation and payment provided herein, and must not exceed six (6) months.
3. PRICES MUST BE FIXED AND FIRM. All prices quoted in the awardee's bid submittal must
include all costs of packaging, transporting, delivery and unloading and remain firm and fixed,
unless amended in writing by the City.
3.1 COST ESCALATION. Prices must be held firm during the initial term of the agreement.
During the renewal term, the City may consider prices increases not to increase the applicable
Bureau of Labor Statistics (www.bls.gov) CPI-U index or 3%, whichever is less. The City may
also consider increases based on mandated Living Wage increases. In considering cost
escalation due to Living Wage increases, the City will only consider the direct costs related to
Living Wage increases, exclusive of overhead, profit or any other related cost.
4. PACKING SLIP/DELIVERY TICKET TO ACCOMPANY ITEMS DURING DELIVERY. The
Successful Bidder must enclose a complete packing slip or delivery ticket with any items to be
delivered in conjunction with this bid solicitation. The packing slip/delivery ticket must be
attached to the shipping carton(s) and must be made available to the designated Contract
Administrator during delivery/pickup. The packing slip or delivery ticket must include, at a
minimum, the following information: purchase order number, date of order, a complete listing of
items being delivered/picked up and back-order quantities and estimated delivery of back-
orders, if applicable.
5. METHOD OF PAYMENT. The vendor must submit an invoice to the City user department(s)
that requested the items through a purchase order. The date of the invoices must not exceed
thirty (30) calendar days from the delivery of the items. Under no circumstances must the
invoice be submitted to the City in advance of the delivery and acceptance of the items. In
addition the invoice must reference (or include a copy of) the corresponding delivery ticket
number or packing slip number that was signed by an authorized representative of the City
user department at the time the items were delivered and accepted. Failure to submit invoices
in the prescribed manner will delay payment.
RFP 2018-249-ZD 49
6. MATERIALS MUST BE NEW AND WARRANTED AGAINST DEFECTS. The Bidder hereby
acknowledges and agrees that all materials/products, except where recycled content is
specifically requested, supplied by the Bidder in conjunction with this Bid must be new,
warranted for their merchantability, and fit for a particular purpose. In the event any of the
materials/products supplied to the City by the Bidder are found to be defective or do not
conform to specifications, the City reserves the right to cancel the order and return such
materials/products to the Bidder to replace the materials/products at the Bidder's expense.
After returned items have been shipped, the bidder must replace the materials/products within
5 business days.
7. DELIVERY. A specific schedule of deliveries by priority will be given to the vendor upon
award. All deliveries must be made in accordance with good commercial practice and all
required delivery timeframes must be adhered to by the vendor(s); except in such cases where
the delivery will be delayed due to acts of nature, strikes, or other causes beyond the control
of the vendor. In these cases, the vendor must notify the City of the delays in advance of the
original delivery date so that a revised delivery schedule can be appropriately considered by
the City.
7.1 DELIVERY REQUIREMENTS. Bidders must indicate on their response the number of
calendar days required to complete the delivery of a complete order.
Delays — date of delivery may be extended for a specific period of time when the delay is the
result of a natural disaster, war, civil commotion, strike or any other condition beyond the
control of the Successful Bidder provided that written notice (via email) and verbal notice (via
the telephone) is provided to the Contract Administrator immediately upon knowledge of the
delay. The written and verbal notice must include the estimated delivery time and the reason
for the delay. Written approval of the delay must be provided by the Contract Administrator to
the Successful Bidder.
8. BACKORDERS/ DELAYS IN DELIVERY MUST NOT BEW ALLOWED. The City must not
allow any late deliveries attributed to product back order situations under this contract.
Accordingly, the vendor is required to deliver all items to the City within the time specified in
this solicitation and resultant contract; and no grace period on account of back order situations
must be honored, unless written authorization is issued by the user department, and a new
delivery date is mutually established. In the event that the vendor fails to deliver the products
within the time specified, the City reserves the right to cancel the order, seek the items from
another vendor, and charge the incumbent vendor for any re-procurement costs. If the vendor
fails to honor these re-procurement costs, the City may terminate the contract for default.
9. SHIPPING TERMS: F.O.B DESTINATION. Prices must include freight to City's premises to
include inside delivery, and must be F.O.B. Destination. Vendor must hold title to the goods
until such time as they are delivered, installed and accepted by an authorized City
representative. .
10. DAMAGED GOODS DURING SHIPMENT. The vendor must be responsible for filing,
processing, and collecting all damage claims against the shipper.
RFP 2018-249-ZD 50
11. LICENSES, PERMITS AND FEES. The vendor must obtain and pay for all licenses, permits
and inspection fees required for this project; and must comply with all laws, ordinances,
regulations and building code requirements applicable to the work contemplated herein.
Damages, penalties and or fines imposed on the City or the vendor for failure to obtain
required licenses, permits or fines must be borne by the vendor.
12. INFORMATION AND DESCRIPTIVE LITERATURE. Bidders must furnish all information
requested and in the space provided on the Bid Response Form. Furthermore, each bidder
offering an equal to the brand(s) specified, excluding the non-substitute items, (or if no brand
is specified) must submit with their bid, descriptive literature and/or detailed specifications
covering the offered products. Reference to literature submitted with a previous bid will not
satisfy this provision. Bids which do not comply with these requirements must be rejected.
13. WARRANTY. The vendor must fully warrant all equipment furnished hereunder against defect
in materials and/or workmanship for manufacturer's standard warranty period from date of
delivery/acceptance by the City of Miami Beach. Should any defect in materials or
workmanship, except ordinary wear and tear, appear during the above stated warranty period,
the Contractor must repair or replace same at no cost to the City, immediately upon receiving
written notice, and must be completed by the agreed upon date from the City's authorized
representative. The Vendor must be responsible for either repairing the equipment on site or
transporting the equipment to his/her repair facility at no cost to the City. All warranty
provisions of the Uniform Commercial Code must additionally apply.
14. MANUALS. The vendor must supply the City with a minimum of three (3) operations, parts,
and repair manuals which identify the component parts, and which describe the appropriate
process for repairing the equipment purchased by the City in conjunction with this solicitation.
The manuals must be supplied prior to, or upon, delivery of the equipment. Final payment
must be withheld until such time as these manuals are received by the City.
Balance of Page Intentionally Left Blank
RFP 2018-249-ZD 51
APPENDIX E
MIAMIBEACH
Cost Proposal Form
( RFP) 2018-249-ZD
MIAMI BEACH CONVENTION CENTER
(MBCC) PORTABLE FOOD
CONCESSION AND BAR CARTS
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
RFP 2018-249-ZD 52
APPENDIX E
COST PROPOSAL FORM
Failure to submit,Cost Proposal Form, in its entirety and fully executed by the deadline established for the
receipt of proposals will result in proposal being deemed non-responsive and being rejected.
Bidder affirms that the prices stated on the cost proposal form below represents the entire cost of the items in
full accordance with the requirements of this RFP, inclusive of its terms, conditions, specifications and other
requirements stated herein, and that no claim will be made on account of any increase in wage scales,
material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision
is allowed herein and has been exercised by the City Manager in advance. The Cost Proposal Form shall be
completed mechanically or, if manually, in ink. Cost Proposal Form completed in pencil shall be deemed
non-responsive.All corrections on the Cost Proposal Form shall be initialed.
Total
Item Description Quantity U I M Unit Cost (Quantity_X_Unit_Cost)
1 Multi Use Front Food Cart 8 EA $ $
2 Grill Front Food Cart 2 EA $ $
3 Support Food Cart 10 EA $ $
4 Condiment Cart 10 EA $ $
5 6' Bar Front Cart 10 EA $ $
6 6' Bar Back Cart 10 EA $ $
7 8' Bar Front Cart 5 EA $ $
8 8' Bar Back Cart 5 EA $ $
TOTAL(Items 1-4): $
INDICATE DELIVERY(IN CALENDAR DAYS)FROM RECEIPT OF ORDER: CALENDAR DAYS
Bidder's Affirmation
Company:
Authorized Representative:
Address:
Telephone:
Email:
Authorized Representative's Signature:
RFP 2018-249-ZD 53
APPENDIX F
M1AMIBEACH
Insurance Requirements
( RFP) 2018-249-ZD
MIAMI BEACH CONVENTION CENTER
(MBCC) PORTABLE FOOD
CONCESSION AND BAR CARTS
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
RFP 2018 249 ZD 54
MIAMI BEACH
INSURANCE REQUIREMENTS
This document sets forth the minimum levels of insurance that the contractor is required to maintain throughout the
term of the contract and any renewal periods.
XXX 1. Workers' Compensation and Employer's Liability per the Statutory limits of the state of Florida.
XXX 2. Comprehensive General Liability(occurrence form), limits of liability$ 1,000,000.00 per occurrence for bodily
injury property damage to include Premises/Operations; Products, Completed Operations and Contractual
Liability. Contractual Liability and Contractual Indemnity(Hold harmless endorsement exactly as written in
"insurance requirements" of specifications).
XXX 3. Automobile Liability-$100,000 each occurrence -owned/non-owned/hired automobiles included.
4. Excess Liability-$ .00 per occurrence to follow the primary coverages.
XXX 5. The City must be named as and additional insured on the liability policies; and it must be stated on the
certificate.
' 6. Other Insurance as indicated:
Builders Risk completed value $ .00
Liquor Liability $ .00
Fire Legal Liability $ _.00
Protection and Indemnity $ .00
Employee Dishonesty Bond $ .00
Other $ .00
XXX 7. Thirty(30) days written cancellation notice required.
XXX 8. Best's guide rating B+:VI or better, latest edition.
XXX 9. The certificate must state the proposal number and title
The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject to the
limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable Statutes.
RFP 2018-249-ZD 55
ATTACHMENT C
CONSULTANTS RESPONSE TO THE (RFP)
Entity Information Page 1 of 3
NYS Department of State
Division of Corporations
Entity Information
The information contained in this database is current through January 18, 2019.
Selected Entity Name: IKONIQ, INC.
Selected Entity Status Information
Current Entity Name: IKONIQ, INC.
DOS ID #: 3851470
Initial DOS Filing Date: SEPTEMBER 01, 2009
County: ONTARIO
Jurisdiction: NEVADA
Entity Type: FOREIGN BUSINESS CORPORATION
Current Entity Status: ACTIVE
Selected Entity Address Information
DOS Process (Address to which DOS will mail process if accepted on behalf of
the entity)
THOMAS B BRYAN
2370 FIREHALL ROAD
CANANDAIGUA, NEW YORK, 14424
Chief Executive Officer
THOMAS B BRYAN
2370 FIREHALL ROAD
CANANDAIGUA, NEW YORK, 14424
https://appext20.dos.ny.gov/corp public/CORPSEARCH.ENTITY INFOR... 1/22/2019
Entity Information Page 2 of 3
Principal Executive Office
IKONIQ, INC.
2370 FIREHALL ROAD
CANANDAIGUA, NEW YORK, 14424
Registered Agent
NONE
This office does not record information
regarding the names and addresses of
officers, shareholders or directors of
nonprofessional corporations except the
chief executive officer, if provided, which
would be listed above. Professional
corporations must include the name(s) and
address(es) of the initial officers, directors,
and shareholders in the initial certificate of
incorporation, however this information is
not recorded and only available by viewing
the certificate.
*Stock Information
# of Shares Type of Stock $ Value per Share
No Information Available
*Stock information is applicable to domestic business corporations.
Name History
Filing Date Name Type Entity Name
AUG 22, 2013 Actual IKONIQ, INC.
SEP 01, 2009 Actual B-R CARTS & KIOSKS, INC.
A Fictitious name must be used when the Actual name of a foreign entity is
unavailable for use in New York State. The entity must use the fictitious name when
conducting its activities or business in New York State.
https://appext20.dos.ny.gov/corp public/CORPSEARCH.ENTITY INFOR... 1/22/2019
Entity Information Page 3 of 3
NOTE: New York State does not issue organizational identification numbers.
Search Results New Search
Services/Programs I Privacy Policy I Accessibility
Policy Disclaimer I Return to DOS Homepage I Contact Us
https://appext20.dos.ny.gov/corp public/CORPSEARCH.ENTITY_INFOR... 1/22/2019
ikoruct®
Bid Response:
REQUEST FOR PROPOSALS (REP)
MIAMI BEACH CONVENTION CENTER
(MBCC) PORTABLE FOOD CONCESSION AND
BAR CARTS
2018-249-ZD
September 14, 2013
Ikoniq
September 13, 2018
Zuleika Davidson
1755 Meridian Avenue, 3rd Floor,
Miami Beach, FL 33139
Dear Zuleika:
lkoniq is pleased to be selected to bid on the Miami Beach Convention Center Portable Food Concession and
Bar Carts. We believe we provide the absolute best quality, service, and products in the industry and hope that
we can demonstrate our abilities to you and your team as the selected contractor for the portable package.
Please consider myself, Brian Casterline- EVP lkoniq, as the primary contact for our bid response. I am
available at 585.857.0659 or briancasterline@ikoniq.com.
L' 'king forward to discussing the portable program, and please feel free to contact me with any questions
r, .ding our bid.
Thank you.
Best-
Brian Casterline
ikorucz
Table of Contents:
TAB 1 - Cover Letter & Minimum Qualifications
1 .1 : Cover Letter & Table of Contents
1 .2: Proposal Certfication, Questionnaire & Requirements Affidavit
TAB 2 - Expericence & Qualifications
2.1 : Qualifications of proposing Firm
2.1 .1 : Clients
TAB 3 - Proposed Equipment
3.1 : Adherence to Specifications
3.2&3: Blended Renderings and Shop Drawings
3 ^• Materials Utilized
TAB 4 - Approach and Methodology
4.1 : Fabrication Lead Time
4.2: Quality Assurance
4.3: Warranty
4.4: Maintenance and Repair
TAB 5 - Cost Proposal
IVV lUl 1GG lU. '-FIV/\VVVV I U
Solicitation No: Solicitation Title:
2018-249-ZD MIAMI BEACH CONVENTION CENTER (MBCC) PORTABLE FOOD
CONCESSION AND BAR CARTS
Procurement Contact: Tel: Email:
Zuleika Davidson 305-673-7000 EXT.6943 zuleikadavidson anmiamibeachfl.gov
PROPOSAL CERTIFICATION, QUESTIONNAIRE & REQUIREMENTS AFFIDAVIT
Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform
prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from
Proposers in order that certain portions of responsiveness, responsibility and other determining factors and
compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements
Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed.
1. General Proposer Information.
FIRM NAME: IKONIQ
NO.OF YEARS IN BUSINESS: 9 NO.OF YEARS IN BUSINESS LOCALLY: NO.OF EMPLOYEES:
N/A-NY FIRM 40
OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: B-R CARTS&KIOSKS INC
FIRM PRIMARY ADDRESS(HEADQUARTERS): 2370 FIREHALL RD
CITY: CANANDAIGUA
STATE: NEW YORK ZIP CODE: 22901
TELEPHONE NO.: 585.393.9888
TOLL FREE NO.: N/A
FAX NO.: 585.393.1616
FIRM LOCAL ADDRESS: N/A-NY FIRM
CITY:
STATE: ZIP CODE:
PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: BRIAN CASTERLINE
ACCOUNT REP TELEPHONE NO.: 585.857.0659
ACCOUNT REP TOLL FREE NO.: N/A
ACCOUNT REP EMAIL: briancasterline@ikoniq.com
FEDERAL TAX IDENTIFICATION NO.:
27-0578276
The City reserves the right to seek additional information from Proposer or other source(s), including but not limited to:any firm or principal
information,applicable licensure, resumes of relevant individuals,client information,financial information,or any information the City deems
necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements.
RFP 2018-249—ZD 17
IVV lUl 1LG 1L. '+IV/\VVYV I L
1. Veteran Owned Business.Is Pro oser claiming a veteran owned business status?
YES x NO
SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm
is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States
federal government,as required pursuant to ordinance 2011-3748.
2. Conflict Of Interest.All Proposers must disclose,in their Proposal,the name(s)of any officer,director,agent,or immediate family
member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must
disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the
Proposer entity or any of its affiliates.
SUBMITTAL REQUIREMENT: Proposers must disclose the name(s) of any officer, director, agent, or immediate family member
(spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of
any City employee who owns,either directly or indirectly,an interest of ten (10%)percent or more in the Proposer entity or any of
its affiliates
3. References&Past Performance.Proposer shall submit at least three(3)references for whom the Proposer has completed work
similar in size and nature as the work referenced in solicitation.
SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact
Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided.
4. Suspension,Debarment or Contract Cancellation.Has Proposer ever been debarred,suspended or other legal violation,or had
a contract cancelled due to non erformance by an .ublic sector agency?
YES X NO
SUBMITTAL REQUIREMENT: If answer to above is "YES," Proposer shall submit a statement detailing the reasons that led to
action(s).
5. Vendor Campaign Contributions. Proposers are expected to be or become familiar with,the City's Campaign Finance Reform
laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all
applicable provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and all sanctions,
as prescribed therein,including disqualification of their Proposals,in the event of such non-compliance.
SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling
financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not
each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the
office of Mayor or City Commissioner for the City of Miami Beach.
6. Code of Business Ethics. Pursuant to City Resolution No.2000-23879,each person or entity that seeks to do business with the
City shall adopt a Code of Business Ethics ("Code") and submit that Code to the Procurement Department with its
proposal/response or within five(5)days upon receipt of request.The Code shall,at a minimum,require the Proposer, to comply
with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics
provision of the City of Miami Beach and Miami Dade County.
SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business
Ethics,Proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of
Ethics,available at http://www.miamibeachfl.dov/city-hall/procurement/procurement-related-ordinance-and-procedures/
RFP 2018-249—ZD 18
IUV LIAl J C 11! 41U/\VUUV t U
7. - - . •. ..• . _ . .• ea : •- _ L,'.••' B ach Code, as same may be amended from time to time, covered
1. Effective January 1, 2018, covered employees must be paid a living wage rate of no less than $11.62 per hour with
benef+ts: -- - •- -• - -• -• -- - - -- --
• --• -• ! s, -- - - - .. .. . .. - - •- . •.• .. . ! •.. .
benefits.
3. Effective Janu. ! : ._ . - . . -- . .• .. . . ' ._• - . - _. •
benefits-
The-living-wage-rate and health care benefits rate may, by Resolution of the City Commission be indexed annually for inflation
using the Consumer P • . _ - ._• _. - - . ... e. . . •- . s-_. • •• . .lis
same(in a particular year). - - - - - •- - - -
at its sole option, immediately deem said Proposer as non responsive, and may further subject Proposer to additional penalties
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees
to the living wage requirement. Any payroll request made by the City during the contract term shall be completed electronically via
the City's electronic compliance portal, LCP Tracker(LCPTracker.net).
8. Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awarding competitively solicited
contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more
calendar work weeks, the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business
with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals, to provide "Equal Benefits"to their
employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a
Contractor who work within the City limits of the City of Miami Beach, Florida;and the Contractor's employees located in the United
States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami
Beach.
A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees?
x YES NO
B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners*or to
domestic partners of employees?
x YES NO
C. Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not already
specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement
leave;other benefits are provided directly to the spouse or domestic partner,such as medical insurance.
BENEFIT Firm Provides for Firm Provides for ; Firm does not
Employees with Employees with Provide Benefit
Spouses Domestic Partners
Health x x
Sick Leave x x
Family Medical Leave x x
Bereavement Leave x x
If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance
providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. To
comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application
(attached)with all necessary documentation,Your Reasonable Measures Application will be reviewed for consideration by the City
Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal
Benefits requirement is available at http:/www.miamibeachfl.qov/city-hall/procurement/procurement-related-ordinance-and-
procedures!
RFP 2018-249-ZD t9
111V LUJ. 1LC 11J. Y'111/\VYYV I L
9. Public Entity Crimes.Section 287.133(2)(a),Florida Statutes,as currently enacted or as amended from time to time,states that a
person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit
a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal,
proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit
proposals, proposals,or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor,
supplier, subcontractor,or consultant under a contract with any public entity;and may not transact business with any public entity
in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of
being placed on the convicted vendor list.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees
with the requirements of Section 287.133,Florida Statutes,and certifies it has not been placed on convicted vendor list.
10. Non-Discrimination.Pursuant to City Ordinance No.2016-3990,the City shall not enter into a contract with a business unless the
business represents that it does not and will not engage in a boycott as defined in Section 2-375(a)of the City Code,including the
blacklisting,divesting from,or otherwise refusing to deal with a person or entity when such action is based on race,color, national
origin,religion,sex,intersexuality,gender identity,sexual orientation,marital or familial status,age or disability.
SUBMITTAL REQUIREMENT: No additional submittal is required.By virtue of executing this affidavit document, Proposer agrees
it is and shall remain in full compliance with Section 2-375 of the City of Miami Beach City Code.
11. Moratorium on Travel to and the Purchase of Goods or Services from North Carolina and Mississippi. Pursuant to
Resolution 2016-29375, the City of Miami Beach, Florida, prohibits official City travel to the states of North Carolina and
Mississippi, as well as the purchase of goods or services sourced in North Carolina and Mississippi. Proposer shall agree that no
travel shall occur on behalf of the City to North Carolina or Mississippi,nor shall any product or services it provides to the City be
sourced from these states.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees
it is and shall remain in full compliance with Resolution 2016-29375.
12. Fair Chance Requirement.Pursuant to Section 2-376 of the City Code,the City shall not enter into any contract resulting from a
competitive solicitation, unless the proposer certifies in writing that the business has adopted and employs written policies,
practices, and standards that are consistent with the City's Fair Chance Ordinance,set forth in Article V of Chapter 62 of the City
Code ("Fair Chance Ordinance"), and which, among other things, (i) prohibits City contractors, as an employer, from inquiring
about an applicant's criminal history until the applicant is given a conditional offer of employment; (ii) prohibits advertising of
employment positions with a statement that an individual with a criminal record may not apply for the position, and (iii) prohibits
placing a statement on an employment application that a person with a criminal record may not apply for the position.
SUBMITTAL REQUIREMENT: No additional submittal is required at this time. By virtue of executing this affidavit, Proposer
certifies that it has adopted policies,practices and standards consistent with the City's Fair Chance Ordinance. Proposer agrees to
provide the City with supporting documentation evidencing its compliance upon request. Proposer further agrees that any breach
of the representations made herein shall constitute a material breach of contract, and shall entitle the City to the immediate
termination for cause of the agreement,in addition to any damages that may be available at law and in equity.
13. Acknowledgement of Addendum. After issuance of solicitation,the City may release one or more addendum to the solicitation
which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every
Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are
solely responsible for assuring they have received any and all addendum issued pursuant to solicitation.This Acknowledgement of
Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure
to obtain and acknowledge receipt of all addenda may result in proposal disqualification.
Initial to Confine Initial to Confirm Initial to Confirm
Recei t Receipt Receipt
,ej j Addendum 1 Addendum 6 Addendum 11
L3Addendum 2 Addendum 7 Addendum 12
rj Addendum 3 Addendum 8 Addendum 13
Addendum 4 Addendum 9 Addendum 14
Addendum 5 Addendum 10 Addendum 15
If additional confirmation of addendum is required,submit under separate cover.
RFP 2018-249—ZD 20
IUv Lui tcc 1L. YIU/\VYYV I L
DISCLOSURE AND DISCLAIMER SECTION
The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the"City")for the recipient's convenience.
Any action taken by the City in response to Proposals made pursuant to this solicitation,or in making any award,or in failing or refusing to
make any award pursuant to such Proposals,or in cancelling awards, or in withdrawing or cancelling this solicitation, either before or after
issuance of an award,shall be without any liability or obligation on the part of the City.
In its sole discretion, the City may withdraw the solicitation either before or after receiving proposals, may accept or reject proposals, and
may accept proposals which deviate from the solicitation,as it deems appropriate and in its best interest. In its sole discretion, the City may
determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation.
Following submission of a Bid or Proposal, the applicant agrees to deliver such further details, information and assurances, including
financial and disclosure data, relating to the Proposal and the applicant including, without limitation, the applicant's affiliates, officers,
directors,shareholders,partners and employees,as requested by the City in its discretion.
The information contained herein is provided solely for the convenience of prospective Proposers. It is the responsibility of the recipient to
assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any
information in this solicitation.
Any reliance on these contents,or on any permitted communications with City officials,shall be at the recipient's own risk. Proposers should
rely exclusively on their own investigations, interpretations,and analyses.The solicitation is being provided by the City without any warranty
or representation,express or implied,as to its content, its accuracy,or its completeness. No warranty or representation is made by the City
or its agents that any Proposal conforming to these requirements will be selected for consideration,negotiation,or approval.
The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be
made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer, is totally
relying on this Disclosure and Disclaimer,and agrees to be bound by the terms hereof.Any Proposals submitted to the City pursuant to this
solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal.
This solicitation is made subject to correction of errors,omissions,or withdrawal from the market without notice. Information is for guidance
only,and does not constitute all or any part of an agreement.
The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable
definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive
agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason,or for no
reason,without any resultant liability to the City.
The City is governed by the Government-in-the-Sunshine Law,and all Proposals and supporting documents shall be subject to disclosure as
required by such law. All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by
Florida Statutes, until the date and time selected for opening the responses.At that time, all documents received by the City shall become
public records.
Proposers are expected to make all disclosures and declarations as requested in this solicitation.By submission of a Proposal,the Proposer
acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement
information contained in the Proposal,and authorizes the release to the City of any and all information sought in such inquiry or investigation.
Each Proposer certifies that the information contained in the Proposal is true, accurate and complete, to the best of its knowledge,
information,and belief.
Notwithstanding the foregoing or anything contained in the solicitation,all Proposers agree that in the event of a final unappealable judgment
by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any
action or inaction by the City with respect thereto,such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages.The
previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which
imposes no liability on the City.
In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that
the provisions of this Disclosure and Disclaimer shall always govern.The solicitation and any disputes arising from the solicitation shall be
governed by and construed in accordance with the laws of the State of Florida.
RFP 2018-249—ZD 21
IILO lUl 1LG 11). 4.IV/\VYYV T L
PROPOSER CERTIFICATION
I hereby certify that: I,as an authorized agent of the Proposer, am submitting the following information as my firm's proposal;
Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this
solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure
and Disclaimer Statement; proposer agrees to be bound to any and all specifications, terms and conditions contained in the
solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to
comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed, or compared the proposal
with other Proposals and has not colluded with any other proposer or party to any other proposal; proposer acknowledges
that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public
Records Laws; all responses, data and information contained in this proposal, inclusive of the Statement of Qualifications
Certification,Questionnaire and Requirements Affidavit are true and accurate.
Name of Proposer's Authorized Representative: Title of Proposer's Authorized Representative:
BRIAN CASTERLINE EXECUTIVE VICE PRESIDENT
Signature of Proposer's Authorized Representative: Date:
9/13/2018
State of Virginia ) On this dayoieptembe)p 1personally
appeared before me—urian Casterline, who
County of Fairfax ) stated that (s)he is the Executive Vice President
of Iknniq , a corporation, and that the instrument was signed in behalf of
the said corporation by authority of its board of directors and acknowledged said
instrument to be its voluntary act and deed. o me.
\\\`\011,"10��,� Robert Delgado 4.1
t::R% `°�'; Nota Publi f the State of Florida
t 'r° ? . p Robert Delgado Notary Virrginia
• My Commission Expires: 11/30/2021 •
N 0.
:0Y d; ...MOM MAINS November 30,2021
`.o.N .31''+'��� ucacmnwn,w.n 7720379
Notarized online using audio-video communication
RFP 2018-249-ZD 22
lkOriiq®
2.1 - Qualifications of Proposing Firm:
At lkoniq, our purpose is to deliver best-in-class solutions for customers seeking to develop non-traditional
points of service. We are engineers. We are craftsmen. We are entrepreneurs. We are pioneers in the field. We
understand the importance of delivering the ultimate customer and fan experience.Ikoniq has been providing
Carts, Kiosks, Shipping Containers, and Modular Pop ups since 2009. In that time we have provided our
services to a wide variety of iconic facilities similar to the Miami Beach Convention Center
Recent Major installations include:
Bacardi, National-$1,500K, Design,construction and installation of national activation campain focusing
on Bacardi products. Produced 34 individual Cabana bars for installation nationwide. All units were
delivered within a two month window.
Live Nation Entertainment,National-$3,500K, Design,construction and installation of portable and
modular bars for all of Live Nation's outdoor amphitheatres.
Nationals Park.Washington. DC-$500K, Design, construction and installation of the Captain Morgan
tination, additional F&B carts and condiment carts. Major installation requiring extensive logistic
planning, including permanent structural roof and bar installation, all on site work completed in 3 days.
Lakepoint Sports Park,Atlanta, GA- $700K, Design,construction and installation of over 20 shipping
containers converted into Retail Stores, Medical Facilities, F&B, Gaming and Sports Physical Evaluations.
Containers delivered, set up, and turned over with minimal 2 day disruption on site.
Levi's Stadium, Santa Clara, CA-52,000K, Design,construction and installation of a wide variety of food prep
kiosks, food and beverage carts, and 2 large semi-permanent installations,the Candlestick Bar and the Kezar
Bar. Each containing 200 feet of serving area. Bars were fabricated in movable sections that can be
disassembled and stored when additional seating is required. The design of the bars required a very creative
approach as they needed to meet all requirements for wind and earthquake loading, while the attachment
structure could not penetrate the sealing membrane incorporated just inches below the concrete surface.
Petco Park, San Diego. CA - $800K, Design, construction and installation of 6 semi-permanent kiosks
and a variety of kiosks for F&B service both inside and outside the stadium. lkoniq designed 6 modular
kiosks which were delivered in 2 major sections, craned into position, and assembled on site.
Additionally, lkoniq's Bumble Bee and Hodad's kiosks set an new standard for high end kiosk design.
Circuit of the Americas,Austin,TX-$1,500, Design,construction and installation of 5 movable,yet
permanent modular restaurants, 50 F&B kiosk and retail kiosk locations, all outdoors and located in a 1500
acre park surrounding a 3.4 mile Formula One Circuit. Because the track was severely late being completed
to weather delays, lkoniq was called on to be creative. We delivered and staged the entire program in a
npleted parking lot on the south side of the facility,while completing all necessary on site assembly.
Days before opening, all of the assets were moved into position and handed over for service.
LA Forum. Los Angeles. CA-$1,000K, Design,construction and installation of this entirely new outdoor Food
and Beverage deck. The LA Forum renovation required a very creative approach to providing Food and
.erage services to guests. The only place available at a reasonable cost was to move outdoors.
presented many challenges for Health code approvals,ventilation of cooking areas,and challenges of
cleaning and maintaining carts after use. lkoniq was able to deliver creative solution on time and within
budget.
ikonicts
2.1.1 Clients
Please feel free to contact the following lkoniq clients:
Professional Sports Catering
Jason Wilson -SVP Operations
JWilsonaprosportscatering.corn
918.403.8202
Ballpark of the Palm Beaches, Palm Beach, FL-$500k Design,construction, and installation of portable
concession carts for the Washington Nationals/ Houston Astros new spring training facility. Constructed a
range of food, beverage and condiment carts.
Levy Restaurants
Chris Giacalone- Director of Global Openings
cgiacalone@levyrestaurants.com
917.417.4384
NYCB Live. Nassau, NY -$750k Design,construction, and installation of portable concession carts for the
renovated Veterans Nassau Coliseum. Constructed a range of food, beverage and condiment carts.
ikoruq
3.1 - Adherence to Specifications:
Overall, only minimal deviations to the original specifications are detailed in the lkoniq bid:
Global Details:
"The cart base should have a complete and sturdy frame constructed of aluminum tubing -minimum of 2"
thick all aluminum frame"
All interior frames are fabricated using 2"x 2" aluminum tube. The toe kick assembly is also aluminum and has
been upgraded to 2" x 4"tube-this feature sits proud of the base cabinet and is an upgrade to a composite
plastic perimeter bumper. The toe kick assembly also includes corner bumpers to deflect damage.
"The cart should have two (2) single panel, stainless steel& Lexan sneeze guards. One 4'feet in length and 1 2'
feet in length."
All sneezeguards have been upgraded to tempered glass panels for durability. There are perfomance issues
with lexan over use.
.ewer items will need to be reviewed before construction begins. lkoniq has provided provisions for all
required equpiment in its bid
tl
i�'
MULTI-USE FRONT END FOOD CART/
PRODUCT FEATURE..
11 IF HIGH WEIGHT CAPACITY CASTERS•XI LOCKING X6 SWIVEL
21 STRUCTURAL ALUMINUM TOE KICK ASSEMBLY 2'X A'TUBE W/RETRACTABLE
TOE BAR(NOT SHOWN FOR CLARITY,
31 12 GAUGE ALUMINUM CONSTRUCTED BASE CABINET W/INTERNAL 2'X 2'
TUBE FRAME-LAMINATED WHITE W/ROUTED DECOR FEATURE
41 WHITE CORIAN COUNTERTOP
SI 12 GAUGE ALUMINUM DOOR W/LOCKIGN STA) STEEL PAODLE
LATCHES
❑
4 CO ADJUSTABLE ALUMINUM CANOPY SUPPORTS-HAMMERED FINISH PAINT TBD
TI ALUMINUM TUNE AND ALUMINUM PANEL CONSTRUCTED CANOPY
S,RETRACTABLE WITH IKONID PROVIDED 42'MONITORS
1 1 Cs _I y� 10 91 CHANDABLE ACRYLIC SIGNAGE
I OI 24'X 2A'LIR OFF..TAI STiGI COUNTERTOP(X21
III 1 S OAUGC STAINLESS TRIM
I� 'I1 EEI U IHROM ■AND
TEMPERED
D GLA
•=111M 11 12,CHROME AND TEMPERED CLAS■SNEEZE 17l COOKTEC TWO•BU RNlR INDUCTION RANO[E FMC FMCD2 SO2F
. . . • I 2 3' 141 VOLLRATH MOT/COLD WELLS#36672020
ELECTRIC SPECIFICATION■
----J�
15/LED PUCK TASK TRACK LIGHTING X16 TOTAL
161 PANEL SOX A•FINAL SPECIFICATIONS TBD PENDING ENGINEERING
REVIEW
BALMY REVIEW
1 3 SOX■-FINAL SPECIFICATIONS TSG PENDING ENGINEERING
1 4 21 IS)LIGHTDTFH
19130A L21l330 FLANGED INLET,NOT SHOWN ON PLUG SIDE OF CART AT
■ASCI
201 CONVENIENCE OUTLET(FINAL PLACEMENTS TBD,
211 ELECTRICAL GROMMET
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DWG NO: 1 008 3-1 °II :a:a,.DI..MDI9/13/201B
SCALE- NTS
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•
PRODUCT FEATURES
11 U'HIGH WEIGHT CAPACITY CASTERS-X2 LOCKING XU SWIVEL
31 STRUCTURAL ALUMINUM TOE KICK 2'X 4-THUS W/RETRACTABLE
TOE SAR(NOT■MOWN FOR CLARITY,
31 13 GAUGE ALUMINUM CONSTRUCTED BASE CABINET W/INTERNAL 2'X 2'
TUB[FRAME•LAMINATED WHITE WI ROUTED DECOR FEATURE
4/WHITE CORIAN COUNTERTOP
SI 12 GAUGE ALUMINUM ODOR W/LOCKIGN STAINLESS STEEL PADDLE
LATCHES
SIDUSTING e X 4'ALUMINUM CANOPY SUPPORTS- PAINT
FINISH ILH TU TBO
• 1 11-®E I TI ALUMINUM TUBE AND ALUMINUM PANEL CONSTRUCTED CANOPY
SI CHAN GABLE ACRYLIC SIGNAGE
r-" 7:1"---7--7 91 24 K 34'LIFT OFF STAINLESS STEEL COUNTERTOP 1X21
9 101 IS GAUGE BTAINLEUUTRIM
EQUIPMENT SUPPLIED ST IKONIC
r---- � l 111 CHROME AND TEMPERED GL SS SNEEZE GUARD
— r11-r� I ,� 3,-9. I2)STAR 3S•ELECTRIC GRIDDLE N536DHRO
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131 BILES SANDWICH
SR(HOOD SYSTEM MPRH-S
o L1_I_LJ I I 141TRUE SANDWICH PREP i1TRRu-2T
4 IS)43'MONITORS,FINAL SPEC TBD/W/COVER PANEL(NOT SHOWN FOR
OLACLARITY)O O
ELECTRIC SPECIFICATIONS
II IS/LEO PUCK TASK TRACK LIGHTING XS TOTAL
PSN /Ir1'{ \ 171 SOX A-FINAL SPECIFICATIONS TUG PENDING ENGINEERING
REVIEW
1 2 \ 1 IE \--4 21 9 IS PANEL BOX B•FINAL SPECIFICATION•TOD PENDING ENGINEERING
REVIEW
191 LIGHT SWITCH
201 CONVENIENCE OUTLET(FINAL PLACEMENTS TBD,
21)ELECTRICAL GROMMET
311 1.3130 FLANGED INLET 1X2•ONE ON EACH END OF CART/
13
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SUPPORT FOOD CART /
PRODUCT FEATURES
II B'NIGH WEIGHT CAPACITY CASTERS-X2 LOCKING XL SWIVEL
RI STRUCTURAL ALUMINUM TOE KICK ASSEMBLY 2'X 4'TUBE WI RETRACTABLE
TOE BAR(NOT SHOWN FOR CLARITY/
31 12 BAUGE ALUMINUM CONSTRUCTED BASE CABINET WI INTERNAL 3'X 2'
TUBE FRAME•LAMINATED WHITE W/ROUTED DECOR FEATURE
41 WHITE CORIAN COUNTERTOP
91 12 GAUGE ALUMINUM DOOR W/LOCKIGN STAINLESS STEEL PADDLE
LATCHES
1 1'-9' fit ALUMINUM TUBE AND ALUMINUM PANEL CONSTRUCTED CANOPY BACKDROP
I 71 ALUMINUM TUBE SWING ARM IX21
01 10 GAUGE STAINLESS TRIM
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EQUIPMENT SUPPLIED BY IKONIq
11
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T N1-1•239.13-1350
10I TRUE STAINLESS STEEL REFRIGERATOR 4/TUD• 4
111 DROP•IN BAR BINK 10.79'%13.75.
WI BH URILOW WATER PUMP
2088.594.194 L ENA%TANKLESS WATER HEATER✓FSP2412
21 10 CIALLON FRESH TANK
PLAN VIEW 131 15 GALLON WASTE TANK
4
ELECTRIC SPECIFICATIONS
1 1 141 LED PUCK TASK TRACK LIGHTING XB TOTAL
1 51 PANEL BOX A-FINAL SPECIFICATIONS TRO PENDING ENGINEERING
REVIEW
• 161 PANEL BOX B-FINAL SPECIFICATIONS TBD PENDING ENGINEERING
REVIEW
1 TI LIGHT SWITCH
151 CONVENIENCE OUTLET/FINAL PLACEMENTS TSD(
191 L2130 FLANGED INLET OM-ROTH ON PLUG END OF CART
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r 7 21 RTRUCTURAL ALUMINUM TOE KICK ASSEMBLY 2'K 4.TUBE W/RETRACTABLE
I I TOE BAR NOT SHOWN FOR CLARITY)
31 12 SAUCE ALUMINUM CONSTRUCTED BABE CABINET Wi INTERNAL 2 K 2
I \ I TUBE FRANC-LAMINATED WHITE W/ROUTED DECOR FEATURE
C Al WHITE CORIAN COUNTERTOP AND ACCENT SHELF
21-G11 3)CUTOUTS FOR PREPACK CONDIMENTS
I\ LJ 61 TRASH CUTOUT WITH CHROME RIND
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I SI GAUD[ALUMINUM DOOR
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1)4 HIGH WEIGHT CAPACITY CASTERS•X1 LOCKING X2 SWIVEL
1)STRUCTURAL ALUMINUM TOE KICK ASSEMBLY 2"X 4'TUBE WI RETRACTABLE
TOE EAR INOT SHOWN FOR CLARITY)
•
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131 12 GAUGE ALUMINUM CONSTRUCTED BASE CABINET W/INTERNAL 2'X 2'
TUBE FRAME-LAMINATED WHITE WI ROUTED DECOR FEATURE
41 WHITE CORIAN COUNTERTOP W/CUTOUT
5)12 GAUGE ALUMINUM DOOR W/LOCKIGN STAINLESS STEEL PADDLE
LATCHES
SI SOLID SURFACE OR TEMPERED GLASS BAR SHELVING WTH ACCENT
iIJ1L +Di
21-1 1H
LIGHTING
EQUIPMENT SUPPLIED BY IKOQ
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15 GALLON WASTE TANK
ELECTRIC SPECIFICATIONS
SI LEO TASK TRIM LIGHTING
IC)LIGHT SWITCH
111 110V 1SA SINGLE PHASE NEMA PLUG#5.15P
FLAN I VIEW 111 ELECTRICAL GROMMET
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DWG N 0: 1 0083-6 ylt'S^llll�yl l'y °P gRV`R 9/1 3/201 B
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B' 21 STRUCTURAL ALUMINUM TOE KICK ASSEMBLY 2 X 4"TUBE WI RETRACTABLE
TOE BAR(NOT KNOWN FOR CLARITY)
31 12 GAUGE ALUMINUM CONSTRUCTED BASE CABINET W/INTERNAL 2'X 2"
TUBE FRAME•LAMINATED WHITE W/ROUTED DECOR FEATURE
41 WHITE CORIAN COUNTERTOP W/CUTOUT-CUTOUT DIMS TIO
51 12 GAUGE ALUMINUM DOOR W/LOCKIGN STAINLESS STEEL PADDLE
I LATCHES
EQUIPMENT SUPPLIED BY IKONIQ
I SI SPEED RAIL
3 71 15 GALLON WASTE TANK
EQUIPMENT SUPPLIED BY
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DWG NO: 1 083-7
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SCALE-NTS
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PRODUCT FEATURES
8' I 1)4 HIGH WEIGHT CAPACITY CASTERS•X2 LOCKING XZ SWIVEL
1 21 STRUCTURAL ALUMINUM TOE KICK ASSEMBLY 2"K 4"TUBE W/RETRACTABLE
TOE BAR INET SHOWN FOR CLARITY)
—1/ 21 12 GAUGE ALUMINUM CONSTRUCTED BASE CABINET W/INTERNAL 2"X 2"
TUBE FRAME•LAMINATED WHITE W/ROUTED DECOR FEATURE
41 WHITE CORIAN COUNTERTOP W/CUTOUT
SI 12 GAUGE ALUMINUM DOOR W/LOCKIGN STAINLESS STEEL PADDLE
LATCHES
-#0 yD ^3I SI SOLID SURFACE OR TEMPERED GLASS BAR SHELVING WITH ACCENT
TU TlJ LIGHTING
EQUIPMENT SUPPLIED BY IKONIG
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WELL W/SLIDING COVER B027121231
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EL
SPECIFICATIONS
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SCALE- NTS
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4.1 Fabrication Lead Time:
Our estimated lead time is 77 calendar days from award to fulfilment.
Upon project award Ikoniq will contact the governing body and discuss in person the existing preliminary shop
drawings and compile final edits and changes required for construction and health department approval.
lkoniq will provide a projectt schedule indicating dates when each of the design phases, Design, Engineering,
Production, Delivery needs to be completed. It is important that the project team agree to complete and sign
off on each phase within the agreed time. lkoniq will compile a list of all parties that need to sign off on
project elements prior to initiating the next project phase. lkoniq will provide documents to the team for
review a minimum of 1 week in advance of a scheduled sign off date.
Questions, comments, changes will be conveyed to lkoniq so that they may be addressed prior to the
schedule sign off date.
lkoniq will detail the entire project via a sharable Google Sheet. The project team will meet weekly, review
project status and update the project time line when necessary. Schedule slips will be addressed
immediately. In our business, projects must always be completed by a prescribed date,typically opening day
season's first game. lkoniq has always delivered on its commitments.
Our most recent experiences with similar projects have taught us that a very high degree of
communication, schedule execution,and commitment by all parties to complete tasks on scheduled time
lines is essential during the early phases of the project. Early adoption of an agreed upon project timeline
is critical to keep processes on track and transparent.
For an on time delivery a proactive approach to Health Code Permitting will be required. Upon project award
lkoniq will contact the governing body and discuss the project and our approach to receiving permits. We will
review preliminary designs and similar carts we have delivered to other venues that have been approved,while
seeking feedback.
4.2 Quality Assurance:
lkoniq will produce all fabricated materials in house. lkoniq is fully equiped with a metal shop, paint shop,and
solid surface shop. With the ability to fabricate all items in house,we will be able to provide unmatched ability
to monitor and control quality.
During Fabrication, a full digital document set of construction feedback will be supplied to the client for review.
The digital document set will include progress photos of key milestones in the fabrication process. This
document set will be released weekly and will be part of the overall project schedule. It is encouraged for a
weekly review of the digital docuement set with all key stakeholders.
lkomQ.
4.3 Warranty:
lkoniq provides a full two-year warranty on all lkoniq fabriacted materials. Buy-out food service equipment
warranties are per manufacturer, however, lkoniq will be the main point of contact to arrange for any warranty
or service related items on purchaed equipment.
4.4 Maintenance and Repair:
lkoniq will respond on site to any maintence or repair items within 48 hours from contact. lkoniq will provide all
materials and labor from our main facility in Canandaigua, NY.
APPENDIX E
COST PROPOSAL FORM
Failure to submit,Cost Proposal Form, in its entirety and fully executed by the deadline established for the
receipt of proposals will result in proposal being deemed non-responsive and being rejected.
Bidder affirms that the prices stated on the cost proposal form below represents the entire cost of the items in
full accordance with the requirements of this RFP, inclusive of its terms, conditions, specifications and other
requirements stated herein, and that no claim will be made on account of any increase in wage scales,
material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision
is allowed herein and has been exercised by the City Manager in advance. The Cost Proposal Form shall be
completed mechanically or, if manually, in ink. Cost Proposal Form completed in pencil shall be deemed
non-responsive.All corrections on the Cost Proposal Form shall be initialed.
Total
Item Description Quantity U/M Unit Cost (Quantity_X_Unit_Cost)
1 Multi Use Front Food Cart 8 EA $28,050.00 $224,400.00
2 Grill Front Food Cart 2 EA $33,680.00 $67,360.00
3 Support Food Cart 10 EA $18,485.00 $184,850.00
4 Condiment Cart 10 EA $5,550.00 $55,500.00
5 6'Bar Front Cart 10 EA $6,820.00 $68,820.00
6 6'Bar Back Cart 10 EA $8,700.00 $87,000.00
7 8'Bar Front Cart 5 EA $7,420.00 $37,100.00
8 8'Bar Back Cart 5 EA $9,300.00 $46,500.00
TOTAL(Items 1.8): $770,910.00*
*SHIPPING,TAX,INSTALLATION NOT INCLUDED-ADDITIONAL COSTS,IF APPLICABLE:
SALES TAX:$53,963.70
SHIPPING:$21,200.00
IKONIQ INSTALLATION:$10,000.00
INDICATE DELIVERY(IN CALENDAR DAYS)FROM RECEIPT OF ORDER: 49 CALENDAR DAYS
Bidder's Affirmation
Company: IKONIQ
Authorized Representative: BRIAN CASTERLINE, EVP
Address: 2370 FIREHALL RD. CANANDAIGUA, NY 22901
Telephone:585.393.9888
Email: briancasterlineAikoniq.com
Authorized Representative's Signature:
RFP 2018-249-ZD S3
ATTACHMENT D
INSURANCE REQUIREMENTS
APPENDIX F
MIAMIBEACH
Insurance Requirements
( RFP) 2018-249-ZD
MIAMI BEACH CONVENTION CENTER
(MBCC) PORTABLE FOOD
CONCESSION AND BAR CARTS
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
RFP 2018-249-ZD 54
MIAMI BEACH
INSURANCE REQUIREMENTS
This document sets forth the minimum levels of insurance that the contractor is required to maintain throughout the
term of the contract and any renewal periods.
XXX 1. Workers' Compensation and Employer's Liability per the Statutory limits of the state of Florida.
XXX 2. Comprehensive General Liability(occurrence form), limits of liability$ 1,000,000.00 per occurrence for bodily
injury property damage to include Premises/Operations; Products, Completed Operations and Contractual
Liability. Contractual Liability and Contractual Indemnity(Hold harmless endorsement exactly as written in
"insurance requirements"of specifications).
XXX 3.Automobile Liability-$100,000 each occurrence-owned/non-owned/hired automobiles included.
4. Excess Liability-$ .00 per occurrence to follow the primary coverages.
XXX 5. The City must be named as and additional insured on the liability policies; and it must be stated on the
certificate.
6. Other Insurance as indicated:
_Builders Risk completed value $ .00
Liquor Liability $ .00
Fire Legal Liability $ .00
Protection and Indemnity $ .00
Employee Dishonesty Bond $ .00
Other $ .00
XXX 7. Thirty(30) days written cancellation notice required.
XXX 8. Best's guide rating B+:VI or better, latest edition.
XXX 9. The certificate must state the proposal number and title
The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject to the
limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable Statutes.
RFP 2018-249-ZD 55