Resolution 2019-30703 RESOLUTION NO. 2019-30703
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS NO. 2019-047-
WG, FOR GYMNASTICS PROGRAM INSTRUCTIONAL SERVICES;
AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH
GYM KIDZ, INC.; AND FURTHER AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE AN AGREEMENT UPON CONCLUSION OF
SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION.
WHEREAS, on November 14, 2018, the City ,Commission approved to issue the
Request for Qualifications (RFQ) No. 2019-047-WG for Gymnastics Program Instruction
Services; and
WHEREAS, on November 26, 2018, the RFQ was issued; and
WHEREAS, RFQ responses were due and received January 11, 2019; and
WHEREAS, the City received one proposal in response to the RFQ from Gym Kidz, Inc.;
and
•
WHEREAS, in the event that only one responsive proposal is received, the City
Manager, after determination that the sole responsive proposal materially meets the
requirements of the RFQ, may, without an evaluation committee, recommend to the City
Commission that the Administration enter into negotiations; and
WHEREAS, after reviewing the submission, the City Manager exercised his due
diligence and is recommending that the Administration be authorized to enter into negotiations
with Gym Kidz, Inc. as the sole responsive proposer.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager, pursuant to Request for
Qualifications No 2019-047-WG, for Gymnastics Program Instructional Services; authorize the
Administration to enter into negotiations with Gym Kidz, Inc.; and further authorize the Mayor
and City Clerk to execute an agreement upon conclusion of successful negotiations by the
Administration.
PASSED and ADOPTED this 1.3 day of februarL 2019.
. •�� fi r .'for
ATTEST: G ,,*' '�•:•."«a`'`
�NCORP ORATED;
''''''4°1"; cp AS TO
Rafae E. Gra ado, C y Cle � '` r ;' •••• ` , • JGUAGE
1( c...; rPr`; y; CLITION
�1.,:- may. •
City Attorneyy — bat
Resolutions -C7 I
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: February 13, 2019
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS
(RFQ) NO. 2019-047-WG, FOR GYMNASTIC PROGRAM INSTRUCTIONAL
SERVICES.
RECOMMENDATION
Adopt the Resolution.
ANALYSIS
On April 14, 2014 the City of Miami Beach entered into an agreement with Gym Kidz Inc., pursuant
to RFP 157-2013, for gymnastics program instruction services. The initial term of the agreement was
for a two (2)year term with three (3) additional one-year renewal options. The agreement is effective
through April 2019.
The Parks and Recreation Department has been offering gymnastics instruction as part of its year
round curriculum of classes at the Scott Rakow Youth Center. The Scott Rakow Youth Center offers
a variety of programs and activities for the entire community. It is a place where people of all ages
come to have fun, learn a new skill, and spend time with their families. The center is home to after
school and summer camp programs, specialty camps, athletic leagues and offers classes in
swimming, ice skating, dance, exercise, gymnastics and much more.
RFQ PROCESS
On November 14, 2018, the City Commission approved to issue the Request for Qualifications
(RFQ) No. 2019-047-WG for Gymnastics Program Instruction Services. On November 26, 2018,
the RFQ was issued. A voluntary pre-proposal conference to provide information to proposers
submitting a response was held on December 11, 2018. Three addenda were issued. The
Procurement Department issued bid notices to 640 companies utilizing www.publicpurchase.com
website. 28 prospective bidders accessed the advertised solicitation. RFQ responses were due and
received on January 11, 2019. The City received one proposal in response to the RFQ from Gym
Kidz, Inc.
The Administration has determined that the sole proposal received from Gym Kidz has met the
requirements of the RFQ. Gym Kidz has the experience and qualifications required to perform
Page 386 of 911
the required services. It has been satisfactorily performing the same services at the City since
2014. Pursuant to the RFQ, in the event that only one responsive proposal is received, the City
Manager, after determination that the sole responsive proposal materially met the requirements
of the RFQ, may, without an evaluation committee, recommend to the City Commission that the
Administration enter into negotiations with the sole respondent.
Gym Kidz. Inc.
As the current gymnastics contract holder for the City of Coral Gables and the City of Miami
Beach, Gym Kidz has been successfully providing comprehensive gymnastics services and
programs for both cities. Its Coral Gables location has been under contract with Gym Kidz for
the past 14 years. The program at the City of Miami Beach,which has been in operation for five
(5)years, has grown from a couple classes a week to a full service comprehensive gymnastics
program for children of all ages. Its current program in Miami Beach, services youth from
walkers through competition level. Gym Kidz has a unique, first-hand and special understanding
of the actual services to be provided and the work to be done for the project at hand. Not only
does Gym Kidz have extensive knowledge and insight concerning the overall gymnastics
industry and the business aspects of running a full service gymnastics facility, it also has
extensive knowledge and insight concerning the specific gymnastics needs of running a city
based program, and how to continue to enhance and grow the gymnastics program at the Youth
Center.
CONCLUSION
Staff has reported overall high customer satisfaction rates from both parents and participants of the
GymKidz program at the Scott Rakow Youth Center. The quality of the gymnastics program offered
by GymKidz has proven to be fun, unique, safe and provides participants from babies to teens with
all levels of instruction,to satisfy those beginning to find an interest in the sport to those looking for a
competitive edge. Therefore, after reviewing the submission and staffs review, I recommend that the
Mayor and City Commission approve the Resolution authorizing the Administration to enter into
negotiations with Gym Kidz, Inc., as the sole responsive proposer; and further, authorizing the Mayor
and City Clerk to execute an agreement upon conclusion of successful negotiations by the
administration.
KEY INTENDED OUTCOMES SUPPORTED
Enhance Cultural and Recreational Activities
FINANCIAL INFORMATION
Legislative Tracking
Parks and Recreation/Procurement
Page 387 of 911