Grant Agreement with UNIDAD of Miami Beach, Inc. ,(U(- 506 S y
AM1 BEACH
Grant Agreement
Between
the City of Miami Beach, Florida
and
UNIDAD of Miami Beach, Inc.
to Operate a Senior Meals Program, Socialization Program and Computer Training
Program at the UNIDAD North Beach Senior Center
This Grant Agreement ("Agreement") is entered into this 2 I. day ofF11/3"4-9" _ , 2019,
between the City of Miami Beach, Florida (the "City") and Grantee, as defined herein.
Article I / Grant Description
1. Grantee: UNIDAD of Miami Beach, Inc.
Grant Contact: Victor M. Diaz, President
Address: 7251 Collins Avenue
City, State, Zip: Miami Beach, Florida 33141
Phone, fax, e-mail : 305-867-0051, 305-867-0052, victor(a diazpartners.com
2. Grant amount: $230,000
3. Project Description: See Exhibit 1 hereto
4. Grant Project Budget: See Exhibit 2 hereto
5. Expenditure deadline: February 29, 2020
6. Project completion date: February 29, 2020
7. Final Report deadline: Must be postmarked or delivered no later than 15 days
after Project completion date.
8. Term: This Agreement shall have an initial term, commencing on
March 1, 2019 and expiring on February 29, 2020 and,
subject to funding approval (as described in Section 5), will
automatically renew for an additional one-year term (from
March 1st to the last day of February), for up to five (5)
additional one-year renewal terms. The initial term and
each renewal term shall be collectively referred to herein
as a "Term".
Page 1 of 13
IN WITNESS WHEREOF, the parties hereto have executed this Agreement this2-i day of
FF.-DAN-m-41 , 2019.
't f
Jimmy L. o ales, Ci,,r,, -•er
Attest: {,,.>'-‘,1\1
3/
Rafael . Granado, City lerk 2A ) L�
f--::: .;/
* : �`� *
:INOORP. Arai If v i .
(Grantee's corporate Seal Here) \ J? v : <0
h -t' A TE'.O ORIDA, COUNTY OF MIAMI-
i D?DE
_ T-' `'0
The foregoing instrument was acknowledged
before me this 14 day of
GRANTEE: c2btkY3 2019, by
Federal ID#: \I ‘C\J!' %-)i 0‘QZ
63- 0`S g`i ft 7 (IG of
, a
BY: not-for-profit corporation. He/She is personally
knownto n g or has produced
Printed Name of Organization's Authorized
Representative as
identification.
`(City Attorney Approval Here)
i '`` APPROVED AS TO
,
FORM & LANGUAGE
& FOR EXECUTION CA--ki----%--J—A-'
Signature of Notary Public
a.X. k a- $1- (CI
City Attorney iik r Date
Notary Name:E1 Pa �,
',y 6 zcs..ss
Notary Public, State of Florida
My Commission
Expires: S`\%` 23
mkt NLYN POPOWSKI
a• 1,4 MYCOMMISSIONt00283184
AL-ht°�`� earideEXPIRE&May 18,2023
•. .`B Thu NOWYPibleUnderebre
04.7,
Page 2 of 13
Article Il /General Conditions
1. Parties: The parties to this Agreement are the Grantee listed in Article I, and the City of Miami
Beach, a municipal corporation organized under the laws of the State of Florida (the "City"). The City
has delegated the responsibility of administering this Grant to the City Manager or his authorized
designee.
2. Proiect Description: The Grantee may only use the Grant for the purposes that are specifically
described in the Project Description, attached hereto as Exhibit 1. All of the Grantee's expenditures
shall be subject to the terms of this Agreement, as specified in the itemized Grant Award Budget,
attached hereto as Exhibit 2. Line item changes to said Budget shall not exceed ten percent (10%)
per category, and shall, in no event, exceed the total amount of Grant funds. Notwithstanding the
preceding sentence, amendments to the Grant Project Budget in Exhibit 2 shall not be permitted
without the prior written consent of the City Manager or his designee. Said requests shall be made in
writing, detailing and justifying the need for such changes.
3. Reports: This Grant has been awarded with the understanding that the activities and services
contemplated in the described Project will mutually contribute to the enhancement of services
available to City residents. To demonstrate that the Grant is fulfilling, or has fulfilled, its purpose, the
Grantee must supply the City Manager with a written Final Report documenting that the Grantee has
fulfilled all requirements set forth in this Agreement. This_report must be received by the City within 15
days of the Project's completion date. New Grant awards will not be released to the Grantee until all
Final Reports for previously awarded grants are received. The City may withhold any future payments
of the Grant, or the award of any subsequent Grant, if it has not received all reports required to be
submitted by Grantee, or if such reports do not meet the City's reporting requirements. Any reports
may be disseminated by the City without the prior written consent of the Grantee. Notwithstanding the
preceding, and as a condition of disbursement of the Grant funds, the City Manager or his designee
may require Grantee to submit an interim written report, detailing Grantee's compliance at the time of
a partial reimbursement request, as more particularly described in Section 4.
4. Amount of Grant and Payment Schedule: In awarding a Grant during the Term, the City
assumes no obligation to provide financial support of any type whatsoever in excess of the total Grant
amount approved during the Budgetary Process, pursuant to a Funding Request, as more particularly
described in Section 5. Cost overruns are the sole responsibility of the Grantee. Approved Grant
funds will only be remitted to the Grantee once the Mayor and City Commission have approved the
funding for the Grant award through the Budgetary Process. For the initial term and any annual
renewal term thereafter, Grantee shall receive an initial draw, in the amount of$40,000 ("Initial Draw")
on or before March 1st, subject to Grantee submitting the corresponding Funding Package within ten
(10) days following the month in which expenses for the service covered by the Initial Draw were
expended.
Except with respect to the Initial Draw, payment draws requested in connection with the Grant
specified in Article 1-2 shall be made on a monthly basis, on a reimbursement basis, pursuant to the
terms and conditions set forth herein. In connection with a monthly reimbursement request, Grantee
shall submit a complete and accurate Funding Package, as more particularly described in Section 4 of
Exhibit "1" ("Project Description"). Grantee shall submit the required Funding Package by the tenth
(10) day of the following month in which expenses were incurred. The City will process reimbursement
requests within thirty (30) days of receipt of the complete and accurate Funding Package.
5. No guarantee of future funding/Funding during the Term: Pursuant to Resolution No. 2018-
30654, the Administration will place a recurring line item in the budget, through fiscal year 2023-2024,
Page 3 of 13
for the funding needs of the Project during the Term. No later than February 1st of each fiscal year
(for the following fiscal year), Grantee agrees to provide the Administration with a funding request for
the Project, which will include a line item budget for the requested amount of grant funds (which may
include gap/matching funds for funds received by Grantee from other agencies such as the Alliance
for Aging or Senior Services of America) (the "Funding Request"). Upon receipt of the Funding
Request, the Administration will place the requested grant amount in the budget for consideration and
approval by the City Commission during the budgetary process for the applicable fiscal year
(collectively, the "Budgetary Process"). This Budgetary Process will continue through fiscal year
2023-2024 unless the City Commission decides, during its budgetary process, not to continue funding
the Project. Each approved Funding Request and corresponding renewal term will be memorialized,
in writing, in the form of an amendment to the Agreement, executed by both parties.
The Grantee acknowledges that the receipt of this Grant does not imply a commitment on behalf
of the City to continue or provide funding beyond the consideration for approval through budget year
2023-2024 or the last Funding Request/contract term approved pursuant to the budgetary process,
whichever occurs first. .
6. Program Monitoring and Evaluation: The City Manager or the City Manager's designee may
monitor and conduct an evaluation of the Project funded by this Grant, which may include, without
limitation, visits by City representatives to observe the Project, or Grantee's programs, procedures,
and operations, or to discuss the Grantee's programs with Grantee's personnel. The City Manager or
the City Manager's designee may also request, and Grantee agrees to submit, additional
documentation or written reports, prior to the Project completion date, evidencing Grantee's progress
on the Project.
7. Bank Accounts and Bonding: Grantee shall maintain all monies received pursuant to this
Agreement in a segregated account with a bank or savings and loan association that is located in
Miami-Dade County. The Grantee shall provide the City with the name of the bank or savings and
loan association, as well as the name and title of all individuals authorized to withdraw or write checks
on Grant funds.8. Accounting and Financial Review: Any activities funded by this Grant must take
place during the City's fiscal years for which the Grant is approved (2018-2019). The Grantee shall
keep accurate and complete books and records of all receipts and expenditures of Grant funds, in
accordance with generally accepted accounting principles, and shall retain such books and records
for at least four (4) years after completion of the Project. These books and records, as well as all
documents pertaining to payments received and made in conjunction with this Grant, including,
without limitation, vouchers, bills, invoices, receipts, and canceled checks, shall be dated within the
fiscal year for which they are approved and retained in Miami-Dade County in a secure place and in
an orderly fashion by the Grantee for at least four (4) years after the Expenditure Deadline specified in
Article 1-5. At the request of the City, Grantee shall provide the City (and/or its designated
representatives) reasonable access to its files, records and personnel during regular business hours
for the purpose of conducting an on-site compliance review, making financial audits, evaluations or
verifications, program evaluations, or other verifications concerning this Grant, as the City deems
necessary. Furthermore, the City may, at its expense, audit or have audited, all the financial records
of the Grantee, whether or not purported to be related to this Grant. Any accountant/auditor to be
retained by Grantee, whose fees will be partially or wholly paid with Grant funds, shall be approved by
the City Manager. Additionally, any financial reports or audits conducted by the retained accounting
professional shall be provided to the City Manager once completed.
9. Publicity and Credits: The Grantee must include the City of Miami Beach logo and the
following credit line in all publications (where appropriate) that are related to this Grant: "This Project
is funded in part by a grant from the City of Miami Beach." Grantee's failure to comply with this
paragraph may preclude future grant funding from the City, in the same manner as if Grantee
Page 4 of 13
defaulted under this Agreement, pursuant to Article 11-13.
10. Insurance: Grantee shall maintain, at its sole cost and expense, the following types of
insurance coverage at all times throughout the term of this Agreement:
a. General liability insurance with not less than the following limits:
General aggregate $2,000,000
(Per occurrence) $1,000,000
Personal and advertising (injury) $1,000,000
b. Workers Compensation Insurance shall be required under the Laws of the State of Florida
c. Automobile Insurance shall be provided covering all owned, leased, and hired vehicles and
non-ownership liability for not less than the following limits (only if Grantee provides transportation
services):
Bodily Injury $1,000,000 per person
Bodily Injury $1,000,000 per accident
Property Damage $ 500,000 per accident
The policies of insurance referred to above shall not be subject to cancellation or changing coverage
except upon at least thirty (30) days written notice to Grantor and then subject to the prior written
approval of Grantor. Grantee shall provide Grantor with a Certificate of Insurance for each such
policy, which shall name the Grantor as an additional named insured. All such policies shall be
obtained from companies authorized to do business in the State of Florida with an A.M. Best's
Insurance Guide (latest edition) rating acceptable to the City's Risk Manager. Should Grantee fail to
obtain, maintain or renew the policies of insurance referred to above, in the required amounts, the
Grantor may, at its sole discretion, obtain such insurance, and any sums expended by Grantor in
obtaining said insurance, shall be repaid by Grantee to Grantor, plus ten percent (10%) of the amount
of premiums paid to compensate Grantor for its administrative costs. If Grantee does not repay
Grantor's expenditures within fifteen (15) days of demand, the total sum owed shall accrue interest at
the rate of twelve percent (12%) until paid, and such failure shall be deemed an event of default
hereunder.
11. Liability and Indemnification: Grantee shall indemnify and hold harmless the City and its
officers, employees, agents, and contractors, from and against any and all actions (whether at law or
in equity), claims, liabilities, losses, expenses, or damages, including, without limitation, attorneys'
fees and costs of defense, for personal, economic, or bodily injury, wrongful death, or loss of or
damage to property, which the City or its officers, employees, agents and contractors may incur as a
result of claims, demands, suits, causes of action or proceedings of any kind or nature arising out of,
relating to, or resulting from the performance of this Agreement by the Grantee or its officers,
employees, agents, servants, partners, principals or contractors. Grantee shall pay all claims and
losses in connection therewith and shall investigate and defend all claims, suits, or actions of any kind
or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all
costs, judgments, and attorneys' fees which may issue thereon. Grantee expressly understands and
agrees that any insurance protection required by this Agreement, or otherwise provided, shall in no
way limit its obligation, as set forth herein, to indemnify, hold harmless, and defend the City or its
officers, employees, agents, and contractors as herein provided.
If the Grantee is a government entity, this indemnification shall only be to the extent and within
the limitations of Section 768.28, Florida Statutes, subject to the provisions of that Statute whereby
the Grantee entity shall not be held liable to pay a personal injury or property damage claim or
judgment by any one person which exceeds the sum of $200,000, or any claim or judgment or
portions thereof, which, when totaled with all other claims or judgments paid by the government entity
Page 5 of 13
arising out of the same incident or occurrence, exceed the sum of$300,000 from any and all personal
injury or property damage claims, liabilities, losses or causes of action which may arise as a result of
the negligence of the Grantee entity.
12. Assignment: The Grantee shall not be permitted to assign this Grant to any other party. Any
purported assignment will be void, and shall be treated as an event of default pursuant to Article 11-14.
13. Compliance with Laws: The Grantee agrees to abide by and be governed by all applicable
Federal, State, County and City laws, including but not limited to Miami-Dade County's Conflict of
Interest and Code of Ethics Ordinance, as amended, which is incorporated herein by reference as if
fully set forth herein, and Chapter 2, Article VII of the Miami Beach City Code, as amended, which is
incorporated herein by reference as if fully set forth herein.
14. Default/Termination Provisions/Repayment or Recapture of Grant Funds:
14.1 In the event the Grantee shall fail to comply with any of the provisions of this
Agreement, and after providing Grantee with ten (10) calendar days to cure any default, and the
Grantee failing to cure the default, the City Manager may terminate this Agreement and withhold or
cancel all or any unpaid installments of the Grant, and the City shall have no further obligation to the
Grantee under this Agreement. Notwithstanding the foregoing, if the default is of a nature that cannot
be cured, such as engaging in fraudulent conduct, or making a material misrepresentation, in
connection with the performance of this Agreement, the termination shall be effective upon receipt of
the termination notice and no cure period shall apply. Further, in the event of termination, the Grantee
shall be required to immediately repay to the City all portions of the Grant which have been received
by the Grantee, as of the date that the written demand is received.
14.2 Uncommitted or Unspent Grant Funds. Any uncommitted Grant funds which remain in
the possession or under the control of the Grantee as of the date of the Expenditure Deadline
specified in Article 1-5 must be returned to the City within fifteen (15) days after the Expenditure
Deadline. If such Grant funds have been committed but not expended, the Grantee must request in
writing from the City Manager an extension of the Expenditure Deadline which, if approved, shall be
for a period not to exceed one (1) year.
14.3 Grant funds which are to be repaid to the City pursuant to this Section 14 are to be
repaid upon demand by delivering to the City Manager a certified check for the total amount due,
payable to the City of Miami Beach, Florida.
14.4 The provisions of this Section 14 shall not waive or preclude the City from pursuing any
other remedies that may be available to it under the law.
15. Prohibitions Regarding Sale or Use of Expanded Polystyrene Food Service Articles, Single
Use Plastic Beverage Straws, and Single-Use Plastic Stirrers:
15.1 Grantee hereby agrees and acknowledges that, pursuant to Section 82-7 of the City
Code, as may be amended from time to time, Grantee shall not sell, use, provide food in, or offer the
use of expanded polystyrene food service articles (as defined in City Code Section 82-7) in City
facilities or on City property, in connection with any services performed pursuant to this Agreement. A
violation of this section shall be deemed a default under the terms of this Agreement. Notwithstanding
the above, this section shall not apply to expanded polystyrene food service articles used for
prepackaged food that have been filled and sealed prior to receipt by Grantee.
15.2 Additionally, Grantee agrees and acknowledges that, pursuant to Section 82-8 of the
Page 6 of 13
City Code, as may be amended from time to time, Grantee shall not sell, use, provide food in, or offer
the use of single-use plastic beverage straws or single-use plastic stirrers (as defined in City Code
Section 82-8) in City facilities or on City property, in connection with any services performed pursuant
to this Agreement. A violation of this section shall be deemed a default under the terms of this
Agreement. Notwithstanding the above, the requirements of Section 82-8 shall not restrict Grantee
from providing a beverage with, or offering the use of, a single-use plastic beverage straw or single-
use plastic stirrer to an individual with a disability or medical condition that impairs the consumption of
beverages without a single-use plastic beverage straw or single-use plastic stirrer.
15.3 Additionally, Grantee agrees to comply with Section 46-92(c) of the City Code, which
provides that it is unlawful for any person to carry any expanded polystyrene product, single-use
plastic beverage straw, or single-use plastic stirrer onto any beach or park within the City, or onto any
city marina, pier, dock, or boat ramp. It is also unlawful for any business to provide single-use plastic
beverage straws or single-use plastic stirrers with the service or delivery of any beverage to patrons
on any beach within the City. Notwithstanding the above, the provisions in Section 46-92(c) that
pertain to single-use plastic beverage straws and single-use plastic stirrers shall not apply to a person
or patron with a disability or medical condition that impairs the consumption of beverages without a
single-use plastic beverage straw or single-use plastic stirrer.
16. Florida Public Records Law:
16.1 Grantee shall comply with Florida Public Records law under Chapter 119, Florida
Statutes, as may be amended from time to time.
16.2 The term "public records" shall have the meaning set forth in Section 119.011(12),
which means all documents, papers, letters, maps, books, tapes, photographs, films, sound
recordings, data processing software, or other material, regardless of the physical form,
characteristics, or means of transmission, made or received pursuant to law or ordinance or in
connection with the transaction of official business of the City.
16.3 Pursuant to Section 119.0701 of the Florida Statutes, if the Grantee meets the
definition of"Contractor" as defined in Section 119.0701(1)(a), the Grantee shall:
16.3.1 Keep and maintain public records required by the City to perform the service;
16.3.2 Upon request from the City's custodian of public records, provide the City with a copy
of the requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided in Chapter 119,
Florida Statutes or as otherwise provided by law;
16.3.3 Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed, except as authorized by law, for the
duration of the contract term and following completion of the Agreement if the Grantee
does not transfer the records to the City;
16.3.4 Upon completion of the Agreement, transfer, at no cost to the City, all public records in
possession of the Consultant or keep and maintain public records required by the City
to perform the service. If the Consultant transfers all public records to the City upon
completion of the Agreement, the Grantee shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure
requirements. If the Grantee keeps and maintains public records upon completion of
the Agreement, the Consultant shall meet all applicable requirements for retaining
public records. All records stored electronically must be provided to the City, upon
request from the City's custodian of public records, in a format that is compatible with
the information technology systems of the City.
Page 7 of 13
16.4 Request for Records; Noncompliance.
16.4.1 A request to inspect or copy public records relating to the City's contract for services
must be made directly to the City. If the City does not possess the requested records,
the City shall immediately notify the Consultant of the request, and the Grantee must
provide the records to the City or allow the records to be inspected or copied within a
reasonable time.
16.4.2 Grantee's failure to comply with the City's request for records shall constitute a breach
of this Agreement, and the City, at its sole discretion, may: (1) unilaterally terminate the
Agreement; (2) avail itself of the remedies set forth under the Agreement; and/or (3)
avail itself of any available remedies at law or in equity.
16.4.3 A Grantee who fails to provide the public records to the City within a reasonable time
may be subject to penalties under s. 119.10.
16.5 Civil Action.
16.5.1 If a civil action is filed against a Grantee to compel production of public records relating
to the City's contract for services, the court shall assess and award against the
Grantee the reasonable costs of enforcement, including reasonable attorneys' fees, if:
a. The court determines that the Grantee unlawfully refused to comply with the public
records request within a reasonable time; and
b. At least 8 business days before filing the action, the plaintiff provided written notice
of the public records request, including a statement that the Grantee has not
complied with the request, to the City and to the Grantee.
16.5.2 A notice complies with subparagraph (1)(b) if it is sent to the City's custodian of public
records and to the Grantee at the Grantee's address listed on its contract with the City
or to the Grantee's registered agent. Such notices must be sent by common carrier
delivery service or by registered, Global Express Guaranteed, or certified mail, with
postage or shipping paid by the sender and with evidence of delivery, which may be in
an electronic format.
16.5.3 A Grantee who complies with a public records request within 8 business days after the
notice is sent is not liable for the reasonable costs of enforcement.
16.6 IF THE GRANTEE HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
GRANTEE'S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC
RECORDS AT:
CITY OF MIAMI BEACH
ATTENTION: RAFAEL E. GRANADO, CITY CLERK
1700 CONVENTION CENTER DRIVE
MIAMI BEACH, FLORIDA 33139
E-MAIL: RAFAELGRANADO@MIAMIBEACHFL.GOV
PHONE: 305-673-7411
Page 8 of 13
Article III / Miscellaneous Provisions
17. No Waiver: No waiver of any breach or failure to enforce any of the terms, covenants,
conditions or other provisions of this Agreement by City at any time shall in any way affect, limit,
modify or waive City's right thereafter to enforce or compel strict compliance with every term,
covenant, condition or other provision hereof.
18. Written Notices: Any written notices required under this Agreement will be effective when
delivered in person or upon the receipt of a certified letter addressed to the Grantee at the address
specified in Article I-1 of this Agreement, and to the City when addressed as follows: City Manager's
Office, 1700 Convention Center Drive, 4th Floor, Miami Beach, Florida 33139.
19. Captions Used in this Agreement: Captions, as used in this Agreement, are for convenience
of reference only and should not be deemed or construed as in any way limiting or extending the
language or provisions to which such captions may refer.
20. Contract Represents Total Agreement: This contract, including its special conditions and
exhibits, represents the whole and total agreement of the parties. No representations, except those
contained within this Agreement and its attachments, are to be considered in construing its terms. No
modifications or amendments may be made to this Agreement unless made in writing signed by both
parties.
21. Emergency and Evacuation Assistance Program Registration: Pursuant to Resolution 2018-
30261, Grantee will encourage elder clients served through this Project to register for the Emergency
and Evacuation Assistance Program administered by Miami-Dade County and shall report on such
efforts in the Monthly Progress Report.
22. Board Training: Pursuant to Resolution 2018-30552, Grantee is required to have 51% or
more of its board membership complete the City's training for board members of non-profit agencies,
who must have received such training within the last two years prior to Grantee receiving City funds.
23. Public Funds: The Grant awarded herein is the result of a finding by the City, based on
representatives, documents, materials and other information supplied by Grantee, that the Grantee is
performing a public purpose through the programs, projects, and/or services recommended for
support. As such, use of Grant funds for any program component not meeting this condition will be
considered a breach of the terms of this Agreement and will allow the City to seek remedies including,
but not limited to, those outlined in this Grant Agreement.
24. No Discrimination: The Grantee also accepts and agrees to comply with the following Special
Conditions:
The Grantee hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964 (42
U.S.C. 2000d et seq.) prohibiting discrimination on the basis of race, color, national origin, handicap,
or sex.
The Grantee hereby agrees that it will comply with City of Miami Beach Human Rights
Ordinance as codified in Chapter 62 of the City Code, as may be amended from time to time,
prohibiting discrimination in employment, housing and public accommodations on account of actual or
perceived race, color, national origin, religion, sex, intersexuality, gender identity, sexual orientation,
marital and familial status, age, disability, ancestry, height, weight, domestic partner status, labor
organization membership, familial situation, or political affiliation.
Page 9 of 13
The City endorses the clear mandate of the Americans with Disabilities Act of 1990 (ADA) to
remove barriers, which prevents qualified individuals with disabilities from enjoying the same
employment opportunities that are available to persons without disabilities.
The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and
prohibits discrimination on the basis of disability and requires that Grant recipients provide equal
access and equal opportunity and services without discrimination on the basis of any disability.
25. Governing Law and Exclusive Venue:
This Agreement shall be governed by, and construed in accordance with, the laws of the State
of Florida, both substantive and remedial, without regard to principles of conflict of laws. The
exclusive venue for any litigation arising out of this Agreement shall be Miami-Dade County, Florida, if
in State court, and the U.S. District Court, Southern District of Florida, if in federal court. BY
ENTERING INTO THIS AGREEMENT, GRANTOR AND GRANTEE EXPRESSLY WAIVE ANY
RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED
TO, OR ARISING OUT OF, THIS AGREEMENT.
THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.
Page 10 of 13
Exhibit 1 / Project Description
Project Description
Grant funds will be used to provide a congregate meals program, on a first come first served basis, for
120 Miami Beach elder residents at the North Beach Senior Center ("UNIDAD North Beach Senior
Center"), socialization programs and computer training classes for seniors (collectively, the "Project").
Meals Program beneficiaries are over the age of 62, residing in Miami Beach and otherwise eligible
for meal services as defined by the Older Americans Act (OAA).
The following expenses will be incurred in the delivery of these Project services:
• janitorial supplies
• meal services—catering
• meal services—nutritionist
• meal services—food service equipment and supplies
• staff—program delivery/food services (salary &fringe costs)
• staff—program delivery/management (salary &fringe costs)
• staff—program delivery—janitorial services (salary &fringe costs)
• socialization programming
• marketing services
• pro-rata share of related operating expenses for the UNIDAD North Beach Senior Center
• computer equipment, including computer programs
• computer training classes
See Exhibit 2 for a complete budget break-down.
The Grantee will support the following City Key Intended Outcomes and provide documentation of
such:
• Enhance Cultural and Recreational Activities
Grantee Responsibilities
1. The Grantee's funded services will support the following Citywide Key Intended Outcomes:
a. Build and Maintain Priority Infrastructure with Full Accountability
2. The Grantee will document progress and support of the Citywide Key Intended Outcome
above by providing the following:
a. monthly reports to show expenditures
b. total number of Miami Beach elder residents served daily
3. The Grantee will maintain the following as evidence of expenses incurred with City funds.
a. professional services (i.e., agreements, service invoices and cancelled checks;
copies of reports, including audit reports)
Page 11 of 13
b. program supplies purchase (i.e., invoices with cancelled checks)
c. staffing (i.e., payroll reports and cancelled checks/payroll ledgers)
4. Funding Package: Grantee shall submit the following documentation with each monthly
reimbursement request:
a. invoices for expenses incurred;
b. cancelled checks corresponding to invoices for expenses incurred (back and front);
c. timesheets for those employees whose salary is being charged in whole or in part to
this grant;
d. direct deposit and payroll records corresponding to the wages paid to employees in
support of the program; and
e. Monthly Progress Report, as defined in Section 5 herein.
5. Monthly Progress Report: Grantee shall complete the reporting form provided by the Grantor
by the 10th day of the following month in which service is provided (`Monthly Progress Report')
and shall include:
a. Progress of overall Project (included challenges) and its impact on the identified key
intended outcome
b. Running Project budget (expenses and carry forward balance of remaining funds)
c. List of eligible beneficiaries and frequency of service
d. Such other additional documentation as the City Manager's designee may request,
following receipt of the Monthly Progress Report, to document the progress of the.
Project
6. The Grantee will submit a report ("Final Report") no later than March 15, 2020 or 15 days after
the Project is completed which documents the efforts undertaken to support the Key Intended
Outcome and including:
a. summary of overall Project and its impact on the identified key intended
outcome
b. final Project budget
c. list of eligible beneficiaries and frequency of service
d. Such other additional documentation as the City Manager's designee may request,
following receipt of the Final Report, to document the impact of the Project
THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.
Page 12 of 13
Exhibit 2/ Project Budget
(Please see attached budget provided by Grantee)
Page 13 of 13
UNIDAD of Miami Beach, Inc.
City of Miami Beach Meals and Computer Training Grant
March 1st 2019 to February 28th 2020
UOMB Staff Meal Computer Program
Acct# Acct Name Name Program
Staff Salaries
Senior Services Staff
Director of Operatic Raymond Adrian Full Time 2,308.48 ,
Personnel Services Catalina Castellon Part Time
Personnel Services Maria Silva Part Time 7,000.00
Personnel Services Selected Candidate Full Time 20,000.00
5000 Total Staff Salaries 29,308.48
Staff Fringe Benefits
5005 FICA @ 6.2% 1,817.13
5010 MICA @ 1.45% 424.97
5015 SUTA @ 5.4% 756.00
5020 W/C @ 1.78% 680.00 "`
5025 Staff Health Insuran @$388 pp,pm
5030 Staff Life Insurance @$8.40 pp,pm
Total Staff Fringe Benefits 3,678.10 ` •
Operating Costs
7005 Advertising and Promotion/Meals Program 478'.28
7010 Alarm Service
7012 Indirect Cost
7015 Audit/990 3,426.46
7020 Background Checks-Staff 1,125.10
7021 Background Checks-Other
7025 Bank Charges
7026 Equipment Purchases/Meals Program 3,458.77 . 7,000.00;,
7035 Common Area Maintenance Fee
7040 Computer Equipment and Server 3,484.37
7045 Consulting
7048 Legal Fees
7060 Financial Services 10,602.90
7070 Garbage Fees
7085 General Liability Insurance 1,488.37
7086 Property Insurance
7087 Crime Insurance(E&0)
7088 Flood Insurance
7089 Bonding(Directors&Officers Insurance) 1,840.00 •
7090 Interest Expense
7091 Wind Insurance
7095 Janitorial Services
7100 Janitorial&Clean Up Supplies (Meals Program) 1,147.87
7110 Licenses&Fees (Meals Program) 319.59
7115 Meeting Costs
7120 Memberships&Dues
7130 Office Supplies 1,829.66 2,000.00;
7140 Payroll Processing F 478 28
7141 Retirement Admin Fees
7145 Postage&Delivery
7150 Printing Costs
7160 Professional Fees
7165 Program Supplies
7175 Rent Expense-Equipment
7185 Repairs&Maintenance-Building ******
7190 Repairs&Maintenance-Equipment ****** 500.00
7210 Storage Expense
7215 Telephone&Communications 500.00
7222 Participant Year End Activities
7223 Training-Participants 9,630.49
7225 Training-Staff-Local
7230 Training Expense-Staff-Out Of Town
7235 Travel Expense-Local
7240 Travel Expense-Out of Town
7250 Utilities-Electricity ******
7255 Utilities-Water&Sewer ******
Toy Drive
Rental Sales Tax
Rental Coordinator and Staffing
Nutrionist 4 hours a week times 52 weeks 7,396.50
Nutrionion Pro Software Initial Fee(one time payment)
Nutrition Pro Software ongoing annual fee
8056 Catering Equpment/Meals program 4,723.21
Cost of Food/Meals program 126,807.62
Grant Writer/Meals Program 3,596.64
Meal Program Reimbursement Coordinator 1,066.20
Web Site Modification and Tech Support/Meals Program 1,200.00
Holiday and Special Event/Meal Program 2,913.11
Total Operating Costs 178,382.92 18,630.49
Match
8500 Attrition
9000 Unallowable Costs
TOTAL COSTS 211 369 51 s, 18 630`.49
230,000,00-