Certification of Contract with Solo Printing, LLC MIAMIBEACH cg
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CITY OF MIAMI BEACH 1 /4, 717
CERTIFICATION OF CONTRACT
TITLE: Printing and Bulk Mailing Services for MB Magazine
CONTRACT NO.: ITB 2019-007-ND
EFFECTIVE DATE(S): This Contract shall remain in effect for a period of two (2) years from
date of execution by the Mayor and City Clerk of the City of Miami
Beach, and may be extended at the sole discretion of the City,
through its City Manager, for three (3) additional (1) year terms.
SUPERSEDES: 8-11/12
CONTRACTOR(S): Solo Printing, LLC (secondary)
ESTIMATED ANNUAL CONTRACT AMOUNT: N/A
A. AUTHORITY - Upon affirmative action taken by the Mayor and City Commission of the
City of Miami Beach, Florida ("City"), on January 16th, 2019, approving the award of this
Contract, and upon execution thereof by the City and Solo Printing, LLC 'a Florida
corporation (the "Contractor").
B. EFFECT - This Contract is entered into to provide for Printing and Bulk Mailing Services
for MB Magazine pursuant to City Invitation to Bid No. ITB 2019=007-ND and any
addenda thereto (the ITB), and Contractor's bid in response thereto (this Contract, the
ITB, and Contractor's bid in response thereto may hereinafter collectively be referred to
as the "Contract Documents").
C. ORDERING INSTRUCTIONS All blanket purchaseorders shall be issued in
accordance with the City of Miami Beach Department of Procurement Management
policies and procedures, at the prices indicated, exclusive of all Federal, State and local
taxes. All blanket purchase orders shall show the City of Miami Beach Contract Number
ITB 2019-007-ND.
D. CONTRACTOR PERFORMANCE - City of Miami Beach departments shall report any
failure of Contractor's performance (or failure to perform) according to the requirements
of the Contract Documents to City of Miami Beach, Tonya Daniels /Office of
Communications at 305-673-7000 ext. Ext.6940.
E. INSURANCE CERTIFICATE(S) - The Contractor shall file Insurance Certificates, as
required, which must be signed by a Registered Insurance Agent licensed in the State of
Florida and approved by the City of Miami Beach Risk Manager, prior to delivery of
supplies and/or commencement of any services/work by Contractor.
F. ASSIGNMENT AND PERFORMANCE - Neither this Contract nor any interest herein
shall be assigned, transferred, or encumbered by Contractor without the prior written
consent of the City. In addition, Contractor shall not subcontract delivery of supplies, or
any portion of work and/or services required by the Contract Documents without the prior
written consent of the City.
ITB 2019-007-ND Page 1
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Certification of Contract
Contractor warrants and represents that all persons providing/performing any supplies,
work, and/or services required by the Contract Documents have the knowledge and
skills, either_by training, experience, education, or a combination thereof, to adequately
and competently provide/perform same, or services to City's satisfaction, for the agreed
compensation.
Contractor shall provide/perform the supplies, work, and/or services required under the
Contract Documents in a skillful and respectable manner. The quality of the Contractor's
performance and all interim and final product(s) and /or work provided to or on behalf of
City shall be comparable to the best local and national standards.
G. SERVICE EXCELLENCE STANDARDS — Excellent Customer Service is the standard of
the City of Miami Beach. As a Contractor of the City, Contractor will be required to
conduct itself in a professional, courteous and ethical manner, and always adhere to the
City's Service Excellence standards. Training will be provided by the City's
Organizational Development and Training Specialist.
H. PUBLIC ENTITY CRIMES — Contractor acknowledges that the provisions of the Public
Entity Crimes Act, Section 287.133, Florida Statutes, shall apply to this Contract, which
statute provides, in pertinent part, that a person or affiliate who is a contractor,
consultant or other provider, who has been placed on the convicted vendor list following
a conviction for a public entity crime may not submit a bid on a contract to provide any
goods or services to the City, may not submit a bid on a contract with the City for the
construction or repair of a public building or public work, may not submit bids on leases
of real property to the City, may not be awarded or perform work as a contractor,
supplier, subcontractor, or consultant under a contract with the City, and may not
transact any business with the City in excess of the threshold amount provided in
Section 287.017, Florida Statutes, for category two purchases for a period of 36 months
from the date.of being placed on the convicted vendor list. Violation of this section by
Contractor shall result in cancellation of the Contract and may result in Contractor
debarment.
INDEPENDENT CONTRACTOR - Contractor is an independent contractor under this
Contract. Supplies, work, and/or services, provided by Contractor pursuant to the
Contract Documents shall be subject to the supervision of Contractor. In providing such
supplies, work, and/or services, neither Contractor nor its agents shall act as officers,
employees, or agents of the City. This Contract shall not constitute or make the parties
a partnership or joint venture.
J. THIRD PARTY BENEFICIARIES - Neither Contractor nor City intends to directly or
substantially benefit a third party by this Contract and/or the Contract Documents.
Therefore, the. parties agree that there are no third-party beneficiaries to this Contract
and that no third party shall be entitled to assert a claim against either of them based
upon this Contract and/or the Contract Documents. The parties expressly acknowledge
ITB 2019-007-ND Page 2
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Certification of Contract
that it is not their intent to create any rights or obligations in any third person or entity
under this Contract and/or the Contract Documents.
K. NOTICES - Whenever either party desires to give notice to the other, such notice must
be in writing, sent by certified United States Mail, postage prepaid, return receipt
requested, or by hand-delivery with a request for a written receipt of acknowledgment of
delivery, addressed to the party for whom it is intended at the place last specified. The
place for giving notice shall remain the same as set forth herein until changed in writing
in the manner provided in this section. For the present, the parties designate the
following:
For City:
Tonya Daniels
City of Miami Beach
Office of Communication
1700 Convention Center Drive,
Miami Beach, FL 33139
Phone:305-673-7000 Ext. Ext.6949
Email: tonyadaniels(a�miamibeachfl.gov
With copies to:
City Clerk
City Clerk Office
1700 Convention Center Drive
Miami Beach, Florida 33139
For Contractor:
Solo Printing, LLC
7860 Northtwest 66 Street
Miami, Florida 33166
Attn: Andy Sanchez
Direct: 305-594-8699 Fax: 305-599-5245 or toll free 800-325-0118
E-mail: andry(a�soloprinting.com
L. MATERIALITY AND WAIVER OF. BREACH - City and Contractor agree that each
requirement, duty, and obligation set forth in the Contract Documents is substantial and
important to the formation of this Contract and, therefore, is a material term hereof.
City's failure to enforce any provision of the Contract Documents shall not be deemed a
waiver of such provision or modification of this Contract. A waiver of any breach of a
provision of this Contract shall not be deemed a waiver of any subsequent breach and
shall not be construed to be a modification of the terms of this Contract.
M. SEVERANCE - In the event a portion of this Contract and/or the Contract Documents is
found by a court of competent jurisdiction to be invalid, the remaining provisions shall
continue to be effective unless City or Contractor elects to terminate this Contract. An
ITB 2019-007-ND Page 3
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Certification of Contract
election to terminate this Contract based upon this provision shall be made within seven
(7) days after the finding by the court becomes final.
N. APPLICABLE LAW AND VENUE - This Contract and/or the Contract Documents shall
be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either
party with respect to the enforcement of any or all of the terms or conditions herein
exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By
entering into this Contract, Contractor and City hereby expressly waive any rights
either party may have to a trial by jury of any civil litigation related to or arising
out of the Contract and/or the Contract Documents. Contractor shall specifically
bind all subcontractors to the provisions of this Contract and the Contract
Documents. -
O. AMENDMENTS - No modification, amendment, or alteration in the terms or conditions
contained herein, or in the Contract Documents, shall be effective unless contained in a
written document prepared withthe same or similar formality as this Contract and
executed by the City and Contractor.
P. INSURANCE & BONDS - This Contract shall not be effective until all bonds and
insurance(s) required under the Contract Documents have been submitted to, and
approved by, the City's Risk Manager.
Q. ORDER OF PRECEDENCE - The ITB and Contractor's bid in response thereto, are
attached to this Contract and are hereby adopted by reference and incorporated herein
as if fully set forth in this Contract. Accordingly, Contractor agrees to abide by and be
bound by all of the documents incorporated by the Contract Documents. Where there is
a conflict between any provision set forth within (i) this Contract; (ii) the ITB; and /or (iii)
Contractor's bid in response thereto, the more stringent provision (as enforced by the
City) shall prevail.
R. PURCHASE ORDER REQUIRED - Contractor shall have no entitlement to perform any
services hereunder, or to be compensated for any services, unless set forth in a written
Purchase Order.
S. ADDITIONAL ITEMS / SERVICES. Although this solicitation and resultant contract
identifies specific goods, services or facilities ("items"), it is hereby agreed and
understood that the City may require additional items to be added to the Contract which
are ancillary or supplemental to the items specified herein and required to complete the
work. When additional items are required to be added to the Contract, awarded
vendor(s), as applicable to the item being requested, under this contract may be invited
to submit price quote(s) for the additional items. If these quote(s) are determined to be
fair and reasonable, then the additional items will be awarded to the current contract
vendor(s) through either a Purchase Order (or Change Order if Purchase Order already
exists) or an amendment to the Contract. Additional items with a cumulative value of
$50,000 or less may be approved by the City Manager. City Commission approval is
required for additional items with a cumulative value greater than $50,000.
ITB 2019-007-ND Page 4
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Certification of Contract
IN WITNESS WHEREOF the City and Contractor have aused this Certification of
Contract to be signed and attested on this 2..4 day of PSIW-Ak20 I ,Mby their
respective duly authorized representatives. 1
SOLO PRINTING, LLC CITY OF MIAMI BEACH
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ITB 2019-007-ND Page 5
ATTACHMENT A
RESOLUTION COMMISSION ITEMS AND COMMISSION
1
MEMORANDUM
Competitive Bid Reports -C2 H
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: January 16, 2019
SUBJECT: REQUEST FOR APPROVAL TO AWARD A CONTRACT PURSUANT TO
INVITATION TO BID (ITB) NO. 2019-007-ND, PRINTING AND BULK
MAILING SERVICES FOR MB MAGAZINE.
RECOMMENDATION
The Administration recommends that the Mayor and City Commission of the City of Miami
Beach, Florida approve the City Manager's recommendation pertaining to bids received,
pursuant to ITB 2019-007-ND, Printing and Bulk Mailing Services for MB Magazine.
ANALYSIS
For approximately six years, the City of Miami Beach has had an agreement for the printing of
the City of Miami Beach Magazine ("MB Magazine") and has separately issued and awarded
. requests for quotes for mailing services. The current agreement for these services has been
extended on a month-to-month basis. In order to establish a replacement contract, on
November 2, 2018, the City issued an Invitation to Bid 2019-007-ND (the "ITB"). The purpose
of the ITB is to establish a contact, by means of sealed bids, with a qualified firm(s)to supply all
labor, materials, tools, and equipment necessary for printing and bulk mailing services of the MB
Magazine on a quarterly basis.
ITB PROCESS
The ITB was issued on November 2, 2018, with bid opening date of December 10, 2018. The
Procurement Department issued bid notices to 584 companies utilizing
www.publicpurchase.com website. 69 prospective bidders accessed the advertised solicitation.
The notices resulted in the receipt of two (2) responses from: Imprimerie Solisco, Inc., and
Solo Printing, LLC. See Attachment A for a tabulation of bids received.
The ITB stated that the lowest responsive, responsible bidder meeting all terms, conditions,
and specifications of the ITB will be recommended for award. In its due diligence, the
Procurement Department has verified that both Imprimerie Solisco, Inc. and Solo Printing, LLC
met the requirements of the ITB. Based on the bid prices received, Imprimerie Solisco, Inc.
has been deemed the lowest responsive and responsible and Solo Printing, LLC the second
lowest responsive, responsible bidder.
Page 293 of 2168
Imprimerie Solisco, Inc. was launched in 1991 and is currently one of the largest independent
printing companies in Canada. They provide printing services for customers coast to coast both
in Canada and the US.,References indicate satisfaction with the services provided.
Solo Printing, LLC was established in 1985 and since 2010 has provided printing services to
the City. To date the departments utilizing the services of Solo Printing, LLC are satisfied with
the performance and service being provided.
CONCLUSION
After considering staff's recommendation and the bids received, pursuant to ITB 2019-007-ND,
I recommend that the Mayor and City Commission of the City of Miami Beach, Florida, approve
the award of a contract to Imprimerie Solisco, Inc., the lowest responsive, responsible bidder,
as the primary vendor, and Solo Printing, LLC, the second lowest responsive, responsible
bidder, as the secondary vendor; and further authorize the City Manager and City Clerk to
execute the contracts.
KEY INTENDED OUTCOMES SUPPORTED
Enhance External And Internal Communication From And Within The City
FINANCIAL INFORMATION
Grant funding is not anticipated to be utilized for this project
Amount 1 $176,000 Account 1 011-0350-000324-11-400-592-00-00-00
Amount 2 $70,000 Account 2 011-0350-000321-11-400-592-00-00-00
Total $246,000
Legislative Tracking •
Marketing and Communications/Procurement
ATTACHMENTS:
Description
D Attachment A
Page 294 of 2168
ATTACHMENT A
IT: I '-ii -► i
Solo Printing, LLC2 Imprimerie Solisco, Inc.'
PRINTING AND BULK MAILING SERVICES ' .
MB MAGAZINE
Item Lots Cost Per Lot Cost Per Lot
64 page publication plus cover(70Ib matte inside text, 100lb matte text cover)—68 pages
1 ' Lot of 50,000 $34,024 $30,848
2 Lot of 60,000 $39,353 $35,406
3 Lot of 70,000 $44,644 $40,014
68 page publication plus cover(70Ib matte inside text, 100lb matte text cover)—72 pages
4 50,000 $36,817 $33,143
5 60,000 $42,402 $38,036
6 70,000 $48,080 $42,979
72 page publication plus cover(70Ib matte inside text, 100lb matte text cover)—76 pages
7 50,000 $38,059 $34,508
8 60,000 $43,880 $39,576
9 70,000 $49,907 $44,694
'Recommended Primary
2Recommended Secondary
Page 295 of 2168 •
ATTACHMENT B
INVITATION TO BID (ITB) 2019-007-ND
AND ADDENDUMS
MIAMIBEACH
Procurement Department, 1755 Meridian Avenue, 3rd Floor, Miami Beach, Florida 33139, www.mlamibeachfl.gov, 305-673-7490
ADDENDUM NO. 2
INVITATION TO BID NO. 2019-007-ND
PRINTING AND BULK MAILING SERVICES FOR MB MAGAZINE
November 29, 2018
This Addendum to the above-referenced ITB is issued in response to clarifications and revisions issued
by the City. The ITB is amended in the following particulars only (deletions are shown by strikethrough
and additions are underlined).
•
I. ITB DUE DATE AND TIME. The deadline for receipt of submittals is extended until 3:00 p.m.,
Monday, December 10, 2018,at the following location:
City of Miami Beach
Procurement.Department
1755 Meridian.Avenue, 3rd Floor
Miami Beach, Florida 33139
Late submittals will not be accepted. Proposers are cautioned to plan sufficient time to allow
for traffic or other delays for which the Proposer is solely responsible.
Any questions regarding this Addendum should be submitted in writing to the Procurement Department
to the attention of the individual named below, with a copy to the City Clerk's Office: at
RafaelGranadoCa�miamibeachfl.gov.
Procurement Contact: Telephone: Email:.
Natalia Delgado 305-673-7000, ext. 6263 nataliadelgado@miamibeachfl.gov
Proposers are reminded to acknowledge receipt of this addendum as part of your ITB submission.
Potential proposers that have elected not to submit a response to the ITB are requested to complete and
ret n the"Notice to Prospective Bidders"questionnaire with the reason(s)for not submitting a proposal.
Si -rel
./01ZILN
/exDen• ocuri ent Director
r I`.
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® 1 ADDENDUM NO.2
INVITATION TO BID NO.2019-007-ND
PRINTING AND BULK MAILING SERVICES FOR MB MAGAZINE
MIAMIBEACH
Procurement Department, 1755 Meridian Avenue, 3f° Floor, Miami Beach, Florida 33139, www.miamibeachfl.gov, 305-673-7490
ADDENDUM NO. 1
INVITATION TO BID NO. 2019-007-ND
PRINTING AND BULK MAILING SERVICES FOR MB MAGAZINE
November 28, 2018
This Addendum to the above-referenced ITB is issued in response to clarifications and revisions issued
by the City. The ITB is amended in the following particulars only (deletions are shown by strikethrough
and additions are underlined).
1. REVISION: Appendix C, Minimum Requirements & Specifications, C2. Scope of Services, on page
26 of the ITB, is hereby amended as follows:
• _ -- •.- - - sao: -- -e• - ' -- - -e -- e• - - e e- -- - -• -- e..e • •
addition, The paper shall be Green Seal Certified or Forest Stewardship Council (FSC) certified.
2. RESPONSES TO QUESTIONS RECEIVED.
Q1: Question regarding the quantity requested in this RFQ, according to the latest USPS count
of residential addresses for the city of Miami Beach, delivering via EDDM, the total count ,
comes to 120,556 residential addresses. The RFQ ask for quantity between 50,000 and
70,000 copies, will there be other criteria that will be requested in order to reduce the
number of addresses to match the quantity required in this RFQ or should we provide this
120,556 quantity as well in our bid response?
Al: To clarify, the City sends one publication to each household, not to each
resident. The quantity of 50,000 — 70,000 copies is representative of the number of
households.
Q2: I have a question in regard of paper to quote: Currently 100% post-consumer paper
comes in offset satin finish, not coated matte. Is this OK?
A2: Refer to Section 1 of this addendum.
Q3: In the ITB under section 60, state that price shall remain firm and fixed for the duration of
the contract. This will be a 2-year deal. As you know, paper market Is very volatile, will we
be allowed to adjust paper price along the way, in presenting justification documents
demonstrating these paper price adjustments?
A3: Price adjustments will be allowed as indicated in Appendix D, Special
Conditions. The vendor will need to account for the volatility of the market when
providing a cost.
Any questions regarding this Addendum should be submitted in writing to the Procurement Department
to the attention of the individual named below, with a copy to the City Clerk's Office at
RafaelGranado(a�miamibeachfl.aov.
1 ADDENDUM NO.1
i INVITATION TO BID NO.2019-007-ND
PRINTING AND BULK MAILING SERVICES FOR MB MAGAZINE
Procurement Contact: Telephone: Email:
Natalia Delgado 305-673-7000,ext. 6263 nataliadelgado@miamibeachfl.gov
Proposers are reminded to acknowledge receipt of this addendum as part of your ITB submission.
Potential proposers that have elected not to submit a response to the ITB are requested to complete and
return the "Notice to Prospective Bidders" questionnaire with the reason(s)for not submitting a proposal.
Sinc:r.-I
• I
Ale
Dep'-
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E, rement Director
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2 ADDENDUM NO.1
INVITATION TO BID NO.2019-007-ND
PRINTING AND BULK MAILING SERVICES FOR MB MAGAZINE
MIAMI BEACH
INVITATION TO BID ( ITB
PRINTING AND BULK MAILING SERVICES FOR MB MAGAZINE
2019-007-ND
ti
BID ISSUANCE DATE: NOVEMBER 2, 2018
BID DUE: DECEMBER 7, 2018 @ 3:00 PM
ISSUED BY:
MIAMIBEACH
NATALIA DELGADO, PROCUREMENT CONTRACTING OFFICER I
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor, Miami Beach, FL 33139
305.673.7000 x6263I nataliadelgado@miamibeachfl.gov I www.miamibeachfl.gov
1
MIAMI BEACH
TABLE OF CONTENTS
SOLICITATION SECTIONS: PAGE
0100 NOT UTILIZED N/A
0200 INSTRUCTIONS TO BIDDERS & GENERAL CONDITIONS 3
0300 BID SUBMITTAL INSTRUCTIONS & FORMAT 15
APPENDICES:
APPENDIX A PROPOSAL CERTIFICATON, QUESTIONNAIRE AND AFFIDAVITS
APPENDIX B "NO BID" FORM
APPENDIX C MINIMUM REQUIREMENTS &SPECIFICATIONS
APPENDIX D SPECIAL CONDITIONS
APPENDIX E COST PROPOSAL FORM
APPENDIX F INSURANCE REQUIREMENTS
ITB 2019-007-ND 2
l ,
MIAMI BEACH
SECTION 0200 INSTRUCTIONS TO BIDDERS
1. GENERAL.
This Invitation to Bid (ITB) is issued by the City of Miami Beach, Florida (the "City"), as the means for prospective
Proposers to submit their qualifications, proposed scopes of work and cost proposals (the "bid") to the City for the
City's consideration as an option in achieving the required scope of services and requirements as noted herein. All
documents released in connection with this solicitation, including all appendixes and addenda, whether included
herein or released under separate cover, comprise the solicitation, and are complementary to one 'another and
together establish the complete terms, conditions and obligations of the Proposers and, subsequently,the successful
Bidders(s) (the"contractor[s]") if this ITB results in an award.
The City utilizes PublicPurchase (www.publicpurchase.com) for automatic notification of competitive solicitation
opportunities and document fulfillment, including the issuance of any addendum to this ITB. Any prospective Bidder
who has received this ITB by any means other than through PublicPurchase must register immediately with
PublicPurchase to assure it receives any addendum issued to this ITB. Failure to receive an addendum may
result in disqualification of proposal submitted.
2. PURPOSE;
For approximately five years, the City of Miami Beach has had an agreement for the printing of the City of Miami
Beach Magazine ("MB Magazine") and has separately issued and awarded requests for quotes for mailing services.
The purpose of this bid is to establish a contract, by means of sealed bids, with a qualified firm(s) to supply all labor,
materials, tools, and equipment necessary for printing and bulk mailing services of the MB Magazine on a quarterly
basis. The requirements and specifications are further detailed herein and more specifically in Appendix C.
3.SOLICITATION TIMETABLE.The tentative schedule for this solicitation is as follows:
ITB Issued November 2, 2018
Pre-Bid Meeting November 13, 2018 @ 9:00 a.m. (ET)
Deadline for Receipt of Questions November 23, 2018
Responses Due December 7, 2018 @ 3:00 p.m. (ET)
Tentative Commission Approval Authorizing Award TBD
4. PROCUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be submitted to the
Procurement Contact noted below:
Procurement Contact Telephone: Email:
Natalia Delo ado 305-673-7000 x6263 nataliadel•ado• miamibeachfl..ov
Additionally, the City Clerk is to be copied on all communications via e-mail at: RafaelGranado(a,miamibeachfl.gov;
or via facsimile: 786-394-4188.
The Bid title/number shall be referenced on all correspondence. All questions or requests for clarification must be
received no later than ten (10)calendar days prior to the date proposals are due as scheduled in Section 0200-3. All
responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum.
ITB 2019-007-ND 3
MIAMI BEACH;
4. PRE-BID MEETING OR SITE VISIT(S). Only if deemed necessary by the City, a pre-bid meeting or site visit(s)
may be scheduled.
A Pre-Bid conference will be held as scheduled in Solicitation Timeline above at the following address:
City of Miami Beach
Procurement Department
Conference Room -
1755 Meridian Avenue,3rd Floor
Miami Beach, Florida 33139
Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not
mandatory. Proposers interested in participating in the Pre-Bid Submission Meeting via telephone must follow these
steps:
(1) Dial the TELEPHONE NUMBER: 1-888-270-9936(Toll-free North America)
(2) Enter the MEETING NUMBER: 9415468
Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this
ITB expressingtheir intent to participate via telephone.
5. PRE-BID INTERPRETATIONS. Oral information or responses to questions received by prospective Bidders are
not binding on the City and will be without legal effect, including any information received at pre-bid meeting or site
visit(s). Only questions answered by written addenda will be binding and may supersede terms noted in this
solicitation.Addendum will be released through PublicPurchase.
6. CONE OF SILENCE. Pursuant to Section 2-486 of the City Code, all procurement solicitations once advertised
and until an award recommendation has been forwarded to the City Commission by the City Manager are under the
"Cone of Silence." The Cone of Silence ordinance is available at
http://library.municode.com/index.aspx?clientlD=13097&statelD=9&statename=Florida. Any communication or
inquiry in reference to this solicitation with any City employee or City official is strictly prohibited with the of exception
communications with the Procurement Director, or his/her administrative staff responsible for administering the
procurement process for this solicitation providing said communication is limited to matters of process or procedure
regarding the solicitation. Communications regarding this solicitation are to be submitted in writing to the
Procurement Contact named herein with a copy to the City Clerk at rafaelgranado@miamibeachfl.gov.
7. SPECIAL NOTICES. You are hereby advised that this solicitation is subject to the following
ordinances/resolutions, which may be found on the City Of Miami Beach website: http://www.miamibeachfl.gov/city-
hall/procurement/procurement-related-ordinance-and-procedures/ .
• CONE OF SILENCE CITY CODE SECTION 2-486
• PROTEST PROCEDURES CITY CODE SECTION 2-371
• DEBARMENT PROCEEDINGS CITY CODE SECTIONS 2-397 THROUGH 2-485.3
• LOBBYIST REGISTRATION AND DISCLOSURE OF FEES CITY CODE SECTIONS 2-481 THROUGH 2-406
• CAMPAIGN CONTRIBUTIONS BY VENDORS CITY CODE SECTION 2-487
• CAMPAIGN CONTRIBUTIONS BY LOBBYISTS ON PROCUREMENT
ISSUES CITY CODE SECTION 2-488
• REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL
BENEFITS FOR DOMESTIC PARTNERS CITY CODE SECTION 2-373
• LIVING WAGE REQUIREMENT CITY CODE SECTIONS 2-407 THROUGH 2-410
ITB 2019-007-ND 4
•
MIAMI BEACH
• PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND
CONTROLLED BY VETERANS AND TO STATE-CERTIFIED SERVICE-
DISABLED VETERAN BUSINESS ENTERPRISES CITY CODE SECTION 2-374
• FALSE CLAIMS ORDINANCE CITY CODE SECTION 70-300
• ACCEPTANCE OF GIFTS,FAVORS&SERVICES CITY CODE SECTION 2-449
8. EXAMINATION OF SOLICITATION DOCUMENTS AND SITE: It is the responsibility of each Bidder, before
submitting a Bid, to:
• Examine the solicitation thoroughly.
• Visit the site or structure, as applicable, to become familiar with conditions that may affect costs, progress,
performance Or furnishing of the Work.
• Take into account federal, state and local (City and Miami-Dade County) laws, regulations, permits, and
ordinances that may affect costs,'progress, performance,furnishing of the Work, or award.
• Study and carefully correlate Bidder's observations with the solicitation.
• Notify the Procurement Director of all conflicts, errors or discrepancies in the solicitation of which Bidder
knows,or reasonably should have known.
• The submission of a Bid shall constitute an incontrovertible representation by Bidder that Bidder has
complied with the above requirements and that without exception, the Bid is premised upon performing and
furnishing the Work required by the solicitation and that the solicitation documents are sufficient in scope
and detail to indicate and convey understanding of all terms and conditions for performance and furnishing
of the Work.
9. POSTPONEMENT OF DUE DATE FOR RECEIPT OF BIDS.The City reserves the right to postpone the deadline
for submittal of bids and will make a reasonable effort to give at least three (3) calendar days written notice of any
such postponement to all prospective Bidders through PublicPurchase.
10. PROTESTS. Protests concerning the specifications, requirements, and/or terms; or protests after the bid due
date in accordance with City Code Section 2-371, which establishes procedures for protested proposals and
proposed awards. Protests not submitted in a timely manner pursuant to the requirements of City Code
Section 2.371 shall be barred.
11. JOINT VENTURES. Joint Ventures are not allowed. The City will only contract with the prime contractor.
Proposals may, however, identify other sub-contractors orsub-consultants to the prime contractor.
12. VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuant to City of Miami Beach Ordinance No. 2011-
3748, the City shall give a preference to a responsive and responsible bidder which is a small business concern
owned and controlled by a veteran(s) or which is a service-disabled veteran business enterprise, and which is within
five percent (5%) of the lowest and best bidder, by providing such bidder an opportunity of providing said goods or
contractual services for the lowest responsive bid amount. Whenever, as a result of the foregoing preference,,the
adjusted prices of two (2)or more bidders which are a small business concern owned and controlled by a veteran(s)
or a service-disabled veteran business enterprise constitute the lowest bid pursuant to an ITB or oral or written
request for quotation, and such bids are responsive, responsible and otherwise equal with respect to quality and
service, then the award shall be made to the service-disabled veteran business enterprise.
13. CONTRACT PRICE. Bid Price is to include the furnishing of all labor, materials, equipment including tools,
services, permit fees, applicable taxes, overhead and profit for the completion of the Work except as may be
otherwise expressly provided in the solicitation.
14. METHOD OF AWARD. Following the review of bids and application of vendor preferences, the lowest
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responsive, responsible bidder(s) meeting all terms, conditions, and specifications of the ITB will be recommended
for award by bid item, bid group, or for the entirety of all bid items, as deemed in the best interest of the City, to the
City Manager for his consideration. After considering the staff recommendation for award, the City Manager shall
exercise his due diligence and recommend to the Mayor and City Commission the bid that the City Manager deems
to be in the best interest of the City. The City Commission shall consider the City Manager's recommendation(s) and,
may approve or reject the City Manager's recommendation(s). The City Commission may also reject all bids
received. In determining the lowest and best bidder, and in addition to price, Section 2-369 of the City Code provides
that the City may consider the following:
• The ability, capacity and skill of the bidder to perform the Contract.
• Whether the bidder can perform the Contract within the time specified,without delay or interference.
• The character, integrity, reputation,judgment, experience and efficiency of the bidder.
• The quality of performance of previous contracts.
• The previous and existing compliance by the bidder with laws and ordinances relating to the
Contract.
15. MULTIPLE AWARD. The City may award two or more vendors (primary, secondary, tertiary, or higher), as
available, by line item, by group or in its entirety, beginning with lowest, responsive, responsible bidder (primary),
followed by the second lowest, responsive, responsible bidder (secondary), and continuing with other responsive,
responsible bidders in order of next best cost. The City will endeavor to utilize vendors in order of award. However,
the City may utilize other vendors in the event that: 1) a contract vendor is not or is unable to be in compliance with
any contract or delivery requirement; 2) it is in the best interest of the City to do so regardless of reason.
16. BINDING CONTRACT.The signed bid shall be considered an offer on the part of the bidder, which offer shall be
deemed accepted upon award of the bid by the City Commission, or as delegated by the City Commission. Said
award shall constitute a binding Contract between the City and the awarded bidder(s). In case of default on the part
of the successful bidder, after said award, the City may take such action as it deems appropriate, including legal
action, for damages or specific performance. The Contract shall include the solicitation, any and all addenda issued
by the City and the Bid Proposal submitted the by bidder. In any discrepancy between the documents, the order of
preference shall be as follows: 1) Addendum in reverse order of release; 2) Solicitation; 3) Bid Proposal. In case of
default on the part of the successful bidder, the City may procure the items or services from other sources and hold
the bidder responsible for any excess cost occasioned or incurred thereby.
17. VOLUME OF WORK TO BE RECEIVED BY CONTRACTOR. It is the intent of the City to purchase the goods
and services specifically listed in this solicitation from the contractor. However, the City reserves the right to
purchase any goods or services awarded from state or other governmental contract, or on an as-needed basis
through the City's spot market purchase provisions.
18. GENERAL TERMS AND CONDITIONS. It is the responsibility of the Bidder to become thoroughly familiar with
the Bid requirements, terms and conditions of this solicitation. Ignorance by the Bidder of conditions that exist or that
may exist will not be accepted as a basis for varying the requirements of the City, or the compensation to be paid to
the Bidder.
19. ACCEPTANCE OR REJECTION OF BIDS. The City reserves the right to reject any or all bids prior to award.
Reasonable efforts will be made to either award the Contract or reject all bids within one-hundred twenty (120)
calendar days after bid opening date. A Bidder may not withdraw its bid unilaterally nor change the Contract Price
before the expiration of one hundred and twenty (120) calendar days from the date of bid opening. A Bidder may
withdraw its bid after the expiration of one hundred twenty (120) calendar days from the date of bid opening by
delivering written notice of withdrawal to the Procurement Department prior to award of the Bid by the Mayor and
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City Commission.
20. ALTERNATE RESPONSES MAY BE CONSIDERED. The City may consider one (1) alternate response from
the same Bidder for the same formal solicitation; provided, that the alternate response offers a different product that
meets or exceeds the formaltsolicitation requirements. In order for the City to consider an alternate response, the
Bidder shall complete a separate Price Sheet form and shall mark "Alternate Response". Alternate response shall
be placed in the same response. This provision only applies to formal solicitations for the procurement of goods,
services, items, equipment, materials, and/or supplies.
21.AMERICAN WITH DISABILITIES ACT. To request this material in accessible format, sign language interpreters,
information on access for persons with disabilities, and/or any accommodation to review any document or participate
in any city-sponsored proceeding, please contact 305-604-2489 (voice), 305-673-7524 (fax) or 305-673-7218 (TTY)
five days in advance to initiate your request. TTY users may also call 711 (Florida Relay Service).
22. NON-DISCRIMINATION.The bidder certifies that it is in compliance with the non-discrimination clause contained
in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment
opportunity for all persons without regard to race, color, religion, sex or national origin. In accordance with the City's
Human Rights Ordinance, codified in Chapter 62 of the City Code, Proposer shall prohibit discrimination by reason of
race, color, national origin, religion, sex, intersexuality, gender identity, sexual orientation, marital and familial status,
and age or disability.
23. ASSIGNMENT. The successful bidder shall not assign, transfer, convey, sublet or, otherwise dispose of the
contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to
any person, company or corporation, without the prior written consent of the City.
24. AUDIT RIGHTS AND RECORDS RETENTION. The Successful Bidder agrees to provide access at all
reasonable times to the City, or to any of its duly authorized representatives, to any books, documents, papers and
records of Contractor which are directly pertinenLto this formal solicitation, for the purpose of audit, examination,
excerpts, and transcriptions. The Successful Bidder shall maintain and retain any and all of the books, documents,
papers and records pertinent to the Contract for three (3) years after the City makes final payment and all other
pending matters are closed. Contractor's failure to or refusal to comply with this condition shall result in the
immediate cancellation of this contract by the City.
25. BID BONDS, PERFORMANCE BONDS, CERTIFICATES OF INSURANCE. Bid Bonds, when required, shall be
submitted with the bid in the amount specified in the Special Conditions. After acceptance of the bid, the City will
notify the successful bidder to submit a performance bond and certificate of insurance in the amount specified in the
Special Conditions.
26. BILLING INSTRUCTIONS. Invoices, unless otherwise indicated, must show purchase order numbers and shall
be submitted to the ordering City department.
27. CANCELLATION. In the event any of the provisions of this Bid are violated by the bidder, the City shall give
written notice to the bidder stating such deficiencies and, unless such deficiencies are corrected within ten (10)
calendar days from the date of the City's notice, the City, through its City Manager, may declare the contract in
default and terminate same, without further notice required to the bidder. Notwithstanding the preceding, the City,
through its City Manager, also reserves the right to terminate the contract at any time and for any reason, without
cause and for convenience, and without any monetary liability to the City, upon the giving of thirty (30) days prior
written notice to the bidder.
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28. CITY'S RIGHT TO WAIVE OR REJECT BIDS. The City Commission reserves the right to waive any
informalities or irregularities in this Bid; or to reject all bids, or any part of any bid, as it deems necessary and in the
best interest of the City of Miami Beach.
29. CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS. If a bidder is in doubtias to the true meaning of
the Bid specifications, or other Bid documents, or any part thereof, the bidder must submit to the City, at least seven
(7)calendar days prior to the scheduled Bid opening date, a request for clarification.
Any interpretation of the Bid, including, without limitation, responses to questions and request for clarification(s)from
bidders, will be made only by Addendum duly issued by the City. In the event of conflict with the original
specifications, the Addendum shall supersede such specifications,to the extent specified. Subsequent Addendum
shall govern over prior Addendum only to the extent specified. The bidder shall be required to acknowledge receipt
of any and all Addendum, and filling in and signing in the spaces provided in Appendix A, No. 14 Acknowledgement
of Addendum. Failure to acknowledge Addendum may deem a bid non-responsive.
The City will not be responsible for explanations, interpretations, or answers to questions made verbally or in writing
by any City representative, unless issued by the City via formal written Addendum to this Bid.
Any questions or clarifications concerning the Bid shall be submitted in writing to the Procurement Department, 1755
Meridian Avenue, 3rd Floor, Miami Beach, FL 33139 with a copy to the City Clerk.
30. COLLUSION.Where two (2) or more related parties each submit a bid or bids for any contract, such bids or bids
shall be presumed to be collusive. The foregoing presumption may be rebutted by presentation of evidence as to
the extent of ownership, control and management of such related parties in the preparation and submittal of such bid
or bids. "Related parties" means bidders or the principals thereof which have a direct or indirect ownership interest in
another bidder for the same contract, or in which a parent company or the principals thereof of one (1) bidder have a
direct or indirect ownership interest in another bidder for the same contract. Bid or bids found to be collusive shall be
rejected.
Bidders who have been found to have engaged in collusion may also be suspended or debarred, and any contract
resulting from collusive bidding may be terminated for cause.
31. CONDITION AND PACKAGING. Bidder guarantees items offered and delivered to be the current standard
production model at time of bid and shall offer expiration dating of at least one year or later. Bidder also guarantees
items offered and delivered to be new, unused, and free from any and all defects in material, packaging and
workmanship and agrees to replace defective items promptly at no charge to the City of Miami Beach, for the
manufacturer's standard warranty but in no case for a period of less than 12 months from date of acceptance. All
containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging.
32. CONTRACT EXTENSION. The City reserves the right to require the Contractor to extend contract past the
stated termination date for a period of up to 120 days in the event that a subsequent contract has not yet been
awarded. Additional extensions past the 120 days may occur as needed by the City and as mutually agreed upon by
the City and the contractor.
33. DELIVERY. Unless actual date of delivery is specified (or if specified delivery cannot be met), show number of
days (in calendar days) required to make delivery after receipt of purchase order, in space provided. Delivery time
may become a basis for making an award. Delivery shall be within the normal working hours of the City using
Department, Monday through Friday, excluding holidays. Receiving hours are Monday through Friday, excluding
holidays,from 8:30 A.M. to 4:00 P.M.
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34. DELIVERY TIME. Bidders shall specify in the attached Bid Form,the guaranteed delivery time (in calendar days)
for each item. It must be a firm delivery time; no ranges(For example, 12-14.days)will be accepted.
35. DEMONSTRATION OF COMPETENCY.
A. Pre-award inspection of the bidder's facility may be made prior to the award of contract.
B. Bids will only be considered from firms which are regularly engaged in the business of providing the goods
and/or services as described in this Bid.
C. Bidders must be able to demonstrate a good record of performance for a reasonable period of time, and
have sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform
the services if awarded a contract under the terms and conditions of this Bid.
D. the terms "equipment and organization", as used herein shall, be construed to mean a fully equipped-and
well established company in line with the best business practices in the industry, and as determined by the
City of Miami Beach.
E. The City may consider any evidence available regarding the financial, technical, and other qualifications and
abilities of a bidder, including past performance (experience), in making an award that is in the best interest
of the City.
F. The City may require bidders to show proof that they have been designated as authorized representatives of
a manufacturer or supplier, which is the actual source of supply. In these instances, the City may also
require material information from the source of supply regarding the quality, packaging, and characteristics
of the products to be supply to the City. Any material conflicts between information provided by the source
of supply and the information contained in the bidder's bid may render the bid non-responsive.
G. The City may, during the period that the contract between the City and the successful bidder is in force,
review the successful bidder's record of performance to ensure that the bidder is continuing to provide
sufficient financial support, equipment, and organization as prescribed in this bid. Irrespective of the
bidder's performance on contracts awarded to it by the City, the City may place said contracts on
probationary status and implement termination procedures if the City determines that the successful bidder
, no longer possesses the financial support, equipment, and organization which would have been necessary
during the bid evaluation period in order to comply with the demonstration of competency required under this
subsection.
36. DISPUTES. In the event of a conflict between the Bid documents, the order of priority of the documents shall be
as follows:
A. Any contract or agreement resulting from the award of this Bid; then
B. Addendum issued for this Bid, with the latest Addendum taking precedence;then
C. The Bid; then
D. The bidder's bid in response to the Bid.
In case of any doubt or difference of opinion as to the items and/or services (as the case may be) to.be furnished
hereunder, the decision of the City shall be final and binding on all parties.
37. DEFAULT. Failure or refusal of a bidder to execute a contract upon award, or withdrawal of a bid before such
award is made, may result in forfeiture of that portion of any bid surety required as liquidated damages incurred by
the City thereby; or, where surety is not required, failure to execute a contract as described above may be grounds
for removing the bidder from the City's bidders list.
38. EQUIVALENTS. If a bidder offers makes of equipment or brands of supplies other than those specified in the Bid
specifications, he must so indicate in his bid. Specific article(s) of equipment/supplies shall conform in quality,
design and construction with all published claims of the manufacturer.
The bidder shall indicate in the Bid Form the manufacturer's name and number if bidding other than the specified
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brands, and shall indicate ANY deviation from the specifications as listed in the Bid. Other than specified items
offered requires complete descriptive technical literature . marked to indicate detailed conformance with
specifications, and MUST BE INCLUDED WITH THE BID. NO BIDS WILL BE CONSIDERED WITHOUT THIS
INFORMATION. THE CITY SHALL BE THE SOLE JUDGE OF EQUALITY AND ITS DECISION SHALL BE FINAL.
Note as to Brand Names: Catalog numbers, manufacturers' and brand names, when listed, are informational guides
as to a standard of acceptable product quality level only and should not be construed as an endorsement or a
product limitation of recognized and legitimate manufacturers. Bidders shall formally substantiate and verify that
product(s) offered conform with or exceed quality as listed in the specifications.
39. ELIMINATION FROM CONSIDERATION. This bid shall not be awarded to any person or firm who is in arrears
to the City upon any debt, taxes, or contracts which are defaulted as surety or otherwise upon any obligation to the
City.
40. EMERGENCY RESPONSE PRIORITY. It is hereby made a part of this solicitation that before, during, and after a
public emergency, disaster, hurricane, tornado, flood, or otheracts of force majeure that the City of Miami Beach,
Florida shall receive a "First Priority" for any goods and services covered under any award resulting from this
solicitation, including balance of line items as applicable. It is vital and imperative that the majority of citizens are
protected from any emergency situation that threatens public health and safety, as determined by the City. By virtue
of submitting a response to this solicitation, vendor agrees to provide all award-related goods and services to the
City on a"first priority" under the emergency conditions noted above.
41. ESTIMATED QUANTITIES. Estimated quantities or estimated dollars, if provided, are for City guidance only. No
guarantee is expressed or implied as to quantities or dollars that will be used during the contract period. The City is
not obligated to place any order for a given amount subsequent to the award of this Bid. Estimates are based upon
the City's actual needs and/or usage during a previous contract period. The City may use said estimates for
purposes of determining whether the low bidder meets specifications.
42. EXCEPTIONS TO BID. Bidders are strongly encouraged to thoroughly review the specifications and all
conditions set forth in this Bid. Bidders who fail to satisfy the requirements in this Bid, may be deemed non-
responsive and receive no further consideration. Should your proposed bid not be able to meet one (1) or more of
the requirements set forth in this Bid and you are proposing alternatives and/or exceptions to said requirements, you
must notify the Procurement Office, in writing, at least five (5) days prior to the deadline for submission of bids. The
City reserves the right to revise the scope of services via Addendum prior to the deadline for receipt of bids.
43. FACILITIES. The City, through its City Manager or his/her authorized designee, reserves the right to inspect the
bidder's facilities at any time, upon reasonable prior written or verbal notice.
44. FLORIDA PUBLIC RECORDS LAW. Bidders are hereby notified that all Bid including, without limitation, any
and all information and documentation submitted therewith, are exempt from public records requirements under
Section 119.07(1), Florida Statutes, and s. 24(a), Art. 1 of the State Constitution until such time as the City provides
notice of an intended decision or until thirty (30) days after opening of the bids, whichever is earlier. Additionally,
Contractor agrees to be in full compliance with Florida Statute 119.0701 including, but not limited to, agreement to
(a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in
order to perform the services; (b) provide the public with access to public records on the same terms and conditions
that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter
or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all requirements for
retaining public records and transfer, at no cost, to the public agency all public records in possession of the
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contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential
and exempt from public records disclosure requirements. All records stored electronically must be provided to the
public agency in a format that is compatible with the information technology systems of the public agency.
45. F.O.B. DESTINATION. Unless otherwise specified in the Formal Solicitation, all prices quoted/proposed by the
bidder must be F.O.B. DESTINATION, inside delivery, with all delivery costs and charges included in the bid price,
unless otherwise specified in this Formal Solicitation. Failure to do so may be cause for rejection of bid.
46. GRATUITIES. Bidders shall not offer any gratuities, favors, or anything of monetary value to any official,
employee, contractor, or agent of the City, for the purpose of influencing consideration of this Bid.
47. INDEMNIFICATION. The successful Bidder shall indemnify and hold harmless the City and its officers,
employees, agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and
costs of defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of
claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting
from the performance of the agreement by the successful Bidder or its employees, agents, servants, partners,
principals or subcontractors. The successful Bidder shall pay all claims and losses in connection therewith, and
shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where
applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may be
incurred thereon. The successful Bidder expressly understands and agrees that any insurance protection required
by this Agreement or otherwise provided by the successful Bidder shall in no way limit the responsibility to indemnify,
keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein
provided. The above indemnification provisions shall survive the expiration or termination of this Agreement.
48. INSPECTION, ACCEPTANCE & TITLE. Inspection and acceptance will be at destination, unless otherwise
provided. Title to (or risk of loss or damage to) all items shall be the responsibility of the successful bidder until
acceptance by the City, unless loss or damage results from the gross negligence or willful misconduct of the City.
If any equipment or supplies supplied to the City are found to be defective, or do not conform to the specifications,
the,City reserves the right to cancel the order upon written notice to the seller, and return the product, at the bidder's
expense.
49. LAWS, PERMITS AND REGULATIONS.The bidder shall obtain and pay for all licenses, permits, and inspection
fees required under the contract; and shall comply with all Applicable Laws.
50. LEGAL REQUIREMENTS. The bidder shall be required to comply with all federal, State of Florida, Miami-Dade
County, and City of Miami Beach codes, laws, ordinances, and/or rules and regulations that in any manner affect the
items covered herein (collectively, Applicable Laws). Lack of knowledge, or ignorance by the bidder with/of
Applicable Laws will in no way be a cause for relief from responsibility.
51. LIABILITY, INSURANCE, LICENSES AND PERMITS. Where bidders are required to enter or go on to City of
Miami Beach property to deliver materials or perform work or services as a result of the Bid, the bidder will assume
the full duty, obligation and expense of obtaining all necessary licenses, permits, and insurance, and assure all work
complies with all Applicable Laws. The bidder shall be liable for any damages or loss to the City occasioned by
negligence of the bidder, or his/her officers, employees, contractors, and/or agents, for failure to comply with
Applicable Laws.
52. MANNER OF PERFORMANCE. Bidder agrees to perform its duties and obligations in a professional manner
and in accordance with all applicable Local, State, County, and Federal laws, rules, regulations and codes. Bidder
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agrees that the services provided shall be provided by employees that are educated, trained, experienced, certified,
and licensed in all areas encompassed within their designated duties. Bidder agrees to furnish to the City any and
all documentation, certification, authorization, license, permit, or registration currently required by applicable laws,
rules, and regulations. Bidder further certifies that it and its employees will keep all licenses, permits, registrations,
authorizations, or certifications required by applicable laws or regulations in full force and effect during the term of
this contract. Failure of bidder to comply with this paragraph shall constitute a material breach of this contract.
53. MISTAKES. Bidders are expected to examine the specifications, delivery schedules, bid prices, and extensions,
and all instructions pertaining to supplies and services. Failure to do so will be at the bidder's risk and may result in
the bid being non-responsive.
54. MODIFICATION/WITHDRAWALS OF BIDS. A bidder may submit a modified bid to replace all or any portion of
a previously submitted bid up until the bid due date and time. Modifications received after the bid due date and time
will NOT be considered.
' Bids shall be irrevocable until contract award unless withdrawn in writing prior to the bid due date or after expiration
of 120 calendar days from the opening of bids without a contract award. Letters of withdrawal received after the bid
due date and before said expiration date and letters of withdrawal received after contract award will NOT be
considered.
55. NON-CONFORMANCE TO CONTRACT CONDITIONS. Items may be tested for compliance with specifications.
Items delivered, not conforming to specifications, may be rejected and returned at the bidder's expense. These
items, as well as items not delivered as per delivery date in bid and/or purchase order, may be purchased by the
City, at its discretion, on the open market. Any increase in cost may be charged against the bidder. Any violation of
these stipulations may also result in the bidder's name being removed from the City's vendor list.
56. OPTIONAL CONTRACT USAGE. When the successful bidder(s) is in agreement, other units of government or
non-profit agencies may participate in purchases pursuant to the award of this contract at the option of the unit of
government or non-profit agency.
57. OSHA. The bidder warrants to the City that any work, services, supplies, materials or equipment supplied
pursuant to this Bid shall conform in all respects to the standards set forth in the Occupational Safety and Health Act
of 1970, as amended, and the failure to comply with this condition will be deemed breach of contract. Any fines
levied because of inadequacies to comply with this condition shall be borne solely by the bidder.
58. PATENTS & ROYALTIES. The bidder shall indemnify and save harmless the City of Miami Beach, Florida, and
its officers, employees, contractors, and/or agents, from liability of any nature or kind, including cost and expenses
for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in
the performance of the contract, including its use by the City of Miami Beach, Florida. If the bidder uses any design,
device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception,
that the bid prices shall include all royalties or cost arising from the use of such design, device, or materials in any
way involved in the work.
59. PAYMENT. Payment will be made by the City after the items have been received, inspected, and found to
comply with Bid specifications,free of damage or defect, and properly invoiced.
60. PRICES QUOTED. Prices quoted shall remain firm and fixed during the duration of the contract. In completing
the bid form, state both unit price and extended total, when requested. Prices must be stated in units of quantity
specified in the bidding specifications. In case of discrepancy in computing the amount of thebid, the UNIT PRICE
quoted will govern. All prices must be F.O.B. destination, freight prepaid (unless otherwise stated in Special
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Conditions). The Bidder may offer cash discounts for prompt payments; however, such discounts will not be
considered in determining the lowest price during bid evaluation. Bidders are requested to provide prompt payment
terms in the space provided on the Bid submittal signature page of the solicitation. Award, if made, will be in
accordance with terms and conditions stated herein. Each item must be bid separately, and no attempt is to be
made to tie any item or items in with any other item or items. Cash or quantity discounts offered will not be a
consideration in determination of award of bid(s).
61. PRODUCT INFORMATION. Product literature, specifications, and technical information, including
Manufacturer's Safety Data Sheets (MSDS) should be provided with this bid as an attachment to the "BID FORM".
However, in all cases must be provided within five (5) calendar days upon request from Purchasing Agent.
62. REASONABLE ACCOMMODATION. In accordance with Title II of the Americans with Disabilities Act, any
person requiring an accommodation at the Bid opening because of a disability must contact the Procurement
Division.
63. SAMPLES. Bids submitted as an "equal" product must be accompanied with detailed specifications. Samples of
items, when required, must be furnished free of expense and, if not destroyed, will, upon request, be returned at the
bidder's expense. Bidders will be responsible for the removal of all samples furnished within (30) days after bid
opening. All samples will be disposed of after thirty (30) days. Each individual sample must be labeled with the
bidder's name. Failure of the bidder to either deliver required samples, or to clearly identify samples may be reason
for rejection of the bid. Unless otherwise indicated, samples should be delivered to the Procurement Department,
1755 Meridian Avenue 3rd Floor, Miami Beach, FL 33139.
64. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and
Conditions shall have precedence.
65. SPOT MARKET PURCHASES. Itis the intent of the City to purchase the items specifically listed in this Bid from
the successful bidder. However,the City reserves the right to purchase the items from state or other governmental
contract, or on an as-needed basis through the City's spot market purchase provisions.
66. SUBSTITUTIONS. After award of contract, the City WILL NOT accept substitute shipments of any kind, without
previous written approval. The bidder is expected to furnish the brand quoted in its bid. Any substitute shipments
will be returned at the bidder's expense.
67.TAXES.The City of Miami Beach is exempt from all Federal Excise and State taxes. ,
68. TIE BIDS. In accordance with Florida Statues Section 287.087, regarding identical tie bids, preference will be
given to bidders certifying that they have implemented a drug free work place program. A certification form will be
required. In the event of a continued tie between two or more bidders after consideration of the drug free workplace
program, the City's Local Preference and Veteran Preference ordinances will dictate the manner by which a tie is to
be resolved. In the event of a continued tie after the Local and Veteran Preference ordinances have been applied or
the tie exists between bidders that are not Local or Veteran, the breaking of the tie shall be at the City Manager's
discretion, which will make a recommendation for award to the City Commission.
69. TERMINATION FOR DEFAULT. If the successful bidder shall fail to fulfill in a timely manner, or otherwise
violate, any of the covenants, agreements, or stipulations material to the Bid and/or the contract entered into with the
City pursuant thereto, the City shall thereupon have the right to terminate the work and/or services then remaining to
be performed by giving written notice to the bidder of such termination, which shall become effective upon receipt by
the bidder of the written termination notice.
ITB 2019-007-ND 13
MIAMI BEACH
In that event, the City shall compensate the successful bidder in accordance with the term of the contract for all work
and/or services satisfactorily performed by the bidder prior to termination, net of any costs incurred by the City as a
consequence of the default.
Notwithstanding the above, the successful bidder shall not be relieved of liability to the City for damages sustained
by the City by virtue of any breach of the contract by the bidder, and the City may reasonably withhold payments to
' the successful bidder for the purposes of set off until such time as the exact amount of damages due the City from
the successful bidder is determined.
The City may, at its discretion, provide reasonable"cure period"for any contractual violation prior to termination of
the contract; should the successful bidder fail to take the corrective action specified in the City's notice of default
within the allotted cure period, then the City may proceed to terminate the contract for cause in accordance with this
subsection 1.57.
70. TERMINATION FOR CONVENIENCE OF CITY. The City may, for its convenience, terminate the work and/or
services then remaining to be performed, at any time, by giving written notice to the successful bidder of such
termination, which shall become effective thirty(30) days following receipt by bidder of such notice. In that event, all
finished or unfinished documents and other materials shall be properly delivered to the City. If the contract is
terminated by the City as provided in this subsection, the City shall compensate the successful bidder in accordance
with the terms of the contract for all and without cause and/or any resulting liability to the City, work and/or services
actually performed by the successful bidder, and shall also compensate the bidder for its reasonable direct costs in
assembling and delivering to City all documents. No compensation shall be due to the successful bidder for any
profits that the successful bidder expected to earn on the balanced of the contract. Such payments shall be the total
extent of the City's liability to the successful bidder upon a termination as provided for in this subsection.
72. ADDITIONAL ITEMS / SERVICES. Although this solicitation and resultant contract identifies specific goods,
services or facilities ("items"), it is hereby agreed and understood that the City may require additional items to be
added to the'Contract which are ancillary or supplemental to the items specified herein and required to complete the
work. When additional items are required to be added to the Contract, awarded vendor(s),_ as applicable to the item
being requested, under this contract may be-invited to submit price quote(s) for the additional items. If these
quote(s) are determined to be fair and reasonable, then the additional items will be awarded to the current contract
vendor(s) through either a Purchase Order(or Change Order if Purchase Order already exists) or an amendment to
the Contract.Additional items with a cumulative value of$50,000 or less may be approved by the City Manager. City
Commission approval is required for additional items with a cumulative value greater than$50,000.
The City may determine to obtain price quotes for the additional items from other vendors in the event that
fair and reasonable pricing is not obtained from the current contract vendors, or for other reasons at the
City's discretion.
•
ITB 2019-007-ND 14
M(AMI BEACH
SECTION 0300 PROPOSAL SUBMITTAL INSTRUCTIONS AND FORMAT
1. SEALED BIDS. One original Bid Proposal (preferably in 3-ring binder) must be submitted in an opaque, sealed,
envelope or container on or before the due date established for the receipt of bids. Additionally, three (3) bound
copies and one (1) electronic format(CD or USB format) are to be submitted, with the original submission or within
three (3) upon request by the City. The following information should be clearly marked on the face of the envelope or
container in which the bid is submitted: Bid Number, Bid Title, Bidders Name, Bidder Return Address. Bids received
electronically, either through email or facsimile, are not acceptable and will be rejected.
2. BID PROPOSAL. The Bid Proposal is to include the following:
• TAB 1 — Cost Proposal Form (Appendix E). The Cost Proposal Form (Appendix E) shall be completed
mechanically or, if manually, in ink. Cost Proposal Forms submitted in pencil shall be deemed non-
responsive. All corrections on the Cost Proposal Form shall be initialed.
FAILURE TO SUBMIT THE MOST RECENT COST PROPOSAL FORM (EITHER INCLUDED IN THE
ORIGINAL ITB OR RELEASED VIA AN ADDENDUM) MAY RESULT IN BID BEING DEEMED NOT
RESPONSIVE AND NOT BEING FURTHER CONSIDERED.
• TAB 2- Bid Certification, Questionnaire and Affidavits(Appendix A).
The City reserves the right to request any documentation omitted,with exception of the Cost Proposal Form
(Appendix E), Proposal Certification, Questionnaire&Requirements Affidavit(Appendix A), and Bid Bond (if
applicable). Bid Submittals received that do not include the Cost Proposal Form, completed as required and fully
executed, or Bid Bond (if applicable) shall be deemed non-responsive. Bidder must submit any omitted
documentation within three (3) business days upon request from the City, or the bid may be deemed non-
responsive. Non-responsive bid packages will receive no further consideration.
3. LATE BIDS. Bid Proposals are to be received on or before the due date established herein for the receipt of Bids.
Any Bid received after the deadline established for receipt of proposals will be considered late and not be
accepted or will be returned to Proposer unopened. The City does not.accept 'responsibility for any delays,
natural or otherwise.
ITB 2019-007--ND
15
APPENDIX A
Proposal Certification ,
Questionnaire & .
Requirements Affidavit
{
ITB 2019-007-ND
Printing and Bulk Mailing Services for
MB Magazine
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
ITB 2019-007-ND 16
.
Solicitation No: Solicitation Title:
2019-007-ND Printing and Bulk Mailing Services for MB Magazine
Procurement Contact: Tel: Email:
Natalia Delgado 305-673-7000 x6263 nataliadelgado@miamibeachfl.gov
PROPOSAL CERTIFICATION, QUESTIONNAIRE&REQUIREMENTS AFFIDAVIT
Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform
prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from
Proposers in order that certain portions of responsiveness, responsibility and other determining factors and
compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements
Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed.
1. General Proposer Information.
FIRM NAME:
NO.OF YEARS IN BUSINESS: NO.OF YEARS IN BUSINESS LOCALLY: NO.OF EMPLOYEES:
OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS:
FIRM PRIMARY ADDRESS(HEADQUARTERS):
CITY:
STATE: ZIP CODE:
TELEPHONE NO.:
TOLL FREE NO.:
FAX NO.:
FIRM LOCAL ADDRESS:
CITY:
. STATE: ZIP CODE:
PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT:
ACCOUNT REP TELEPHONE NO.:
ACCOUNT REP TOLL FREE NO.:
ACCOUNT REP EMAIL:
FEDERAL TAX IDENTIFICATION NO.:
The City reserves the right to seek additional information from Proposer or other source(s), including but not limited to: any firm or principal
information, applicable licensure, resumes of relevant individuals, client information, financial information, or any information the City deems
necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements.
•
ITB 2019-007—ND 17
1. Veteran Owned Business.Is Proposer claiming a veteran owned business status?
YES - NO
SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm is
certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal
government,as required pursuant to ordinance 2011-3748.
2. Financial Capacity. When requested by the City, each Proposer shall arrange for Dun & Bradstreet to submit a Supplier
Qualification Report(SQR)directly to the Procurement Contact named herein. No proposal will be considered without receipt,by the
City,of the SQR directly from Dun&Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the Proposer.
The Proposer shall request the SQR report from D&B at:
• https://supplierportal.dnb.comlwebapplwcs!stores/servlet!SupplierPortal?storeld=11696
Proposers are responsible for the accuracy of the information contained in its SQR. It is highly recommended that each
Proposer review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible in
the solicitation process. For assistance with any portion of the SQR submittal process, contact Dun &Bradstreet at 800-
424.2495.
SUBMITTAL REQUIREMENT: Proposer shall request that Dun&Bradstreet submit its Supplier Qualifier Report directly to the City,
with bid or within three(3)days of request.
3. Conflict Of Interest.All Proposers must disclose, in their Proposal,the name(s)of any officer,director,agent,or immediate family
member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must
disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the
Proposer entity or any of its affiliates.
SUBMITTAL REQUIREMENT: Proposers must disclose the name(s) of any officer, director, agent, or immediate family member
(spouse, parent,sibling, and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of
any City employee who owns,either directly or indirectly,an interest of ten(10%)percent or more in the Proposer entity or any of its
affiliates.
4. References&Past Performance. Proposer shall submit at least three(3)references for whom the Proposer has completed work
similar in size and nature as the work referenced in solicitation.
SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact
Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided.
5. Suspension,Debarment or Contract Cancellation. Has Proposer ever been debarred,suspended or other legal violation,or had
a contract cancelled due to non-performance by an public sector agency?
YES an
NO
SUBMITTAL REQUIREMENT: If answer to above is "YES," Proposer shall submit a statement detailing the reasons that led to
action(s).
6. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform
laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all
applicable provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and all sanctions,
as prescribed therein,including disqualification of their Proposals,in the event of such non-compliance.
SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling
financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not
each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the
office of Mayor or City Commissioner for the City of Miami Beach.
7. Code of Business Ethics. Pursuant to City Resolution No.2000-23879, each person or entity that seeks to do business with the
City shall adopt a Code of Business Ethics ("Code") and submit that Code to the Procurement Department with its
proposal/response or within five (5) days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply
with all applicable governmental rules and regulations including,among others,the conflict of interest,lobbying and ethics provision
of the City of Miami Beach and Miami Dade County.
SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics,
Proposer may submit a statement indicating that it will adopt, as required in the ordinance,the City of Miami Beach Code of Ethics,
available at http://www.miamibeachfl.gov/city-hall/procurement/procurement-related-ordinance-and-procedures/.
ITB 2019-007—ND 18
8. Living Wage. Pursuant to Section 2-408 of the City of Miami Beach Code, as same may be amended from time to time, covered
employees shall be paid the required living wage rates listed below:
1. Effective January 1, 2018,covered employees must be paid a living wage rate of no less than$11.62 per hour with health
care benefits of at least$2.26 per hour,or a living wage rate of no less than$13.88 per hour without health care benefits.
2. Effective January 1, 2019,covered employees must be paid a living wage rate of no less than$11.70 per hour with health
care benefits of at least$2.74 per hour,or a living wage rate of no less than$14.44 per hour without health care benefits.
3. Effective January 1, 2020,covered employees must be paid a living wage rate of no less than $11.78 per hour with health
care benefits of at least$3.22 per hour,or a living wage rate of no less than$15.00 per hour without health care benefits.
The living wage rate and health care benefits rate may,by Resolution of the City Commission be indexed annually for inflation using
the Consumer Price Index for all Urban Consumers(CPI-U)Miami/Ft.Lauderdale,issued by the U.S. Department of Labor's Bureau
of Labor Statistics. Notwithstanding the preceding, no annual index shall exceed three percent (3%). The City may also, by
resolution, elect not to index the living wage rate in any particular year, if it determines it would not be fiscally sound to implement
same(in a particular year).
Proposers'failure to comply with this provision shall be deemed a material breach under this proposal, under which the City may,at
its sole option, immediately deem said Proposer as non-responsive, and may further subject Proposer to additional penalties and
fines, as provided in the City's Living Wage Ordinance, as amended. Further information on the Living Wage requirement is
available at http://www.miamibeachfl.qov/city-hall/procurement/procurement-related-ordinance-and-procedures/.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees to
the living wage requirement.Any payroll request made by the City during the contract term shall be completed electronically via the
City's electronic compliance portal,LCP Tracker(LCPTracker.net).
9. Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awarding competitively solicited
contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more
calendar work weeks, the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business
with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals, to provide "Equal Benefits" to their
employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a
Contractor who work within the City limits of the City of Miami Beach, Florida;and the Contractor's employees located in the United
States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami
Beach.
A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees?
YES NO
B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners"or to
domestic partners of employees?
YES NO
C. Please check all benefits that apply to your answers above and list in the"other"section any additional benefits not already specified.
Note:some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave;othe•
benefits are provided directly to the spouse or domestic partner,such as medical insurance.
BENEFIT Firm Provides for Firm Provides for Firm does not
Employees with Employees with Provide Benefit
Spouses Domestic Partners
Health
Sick Leave
Family Medical Leave _
Bereavement Leave
If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance
providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. To
comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application
(attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City
Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal
Benefits requirement is available at http://www.miamibeachfl.gov/city-hall/procurement/procurement-related-ordinance-and-
procedures/.
ITB 2019-007—ND
19
•
10. Public Entity Crimes.Section 287.133(2)(a), Florida Statutes, as currently enacted or as amended from time to time, states that a
person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a
proposal,proposal,or reply on a contract to provide any goods or services to a public entity;may not submit a proposal,proposal,or
reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit proposals,
proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier,
subcontractor,or consultant under a contract with any public entity;and may not transact business with any public entity in excess of
the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on
the convicted vendor list.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees
with the requirements of Section 287.133,Florida Statutes,and certifies it has not been placed on convicted vendor list.
11. Non-Discrimination. Pursuant to City Ordinance No.2016-3990,the City shall not enter into a contract with a business unless the
business represents that it does not and will not engage in a boycott as defined in Section 2-375(a) of the City Code, including the
blacklisting, divesting from,or otherwise refusing to deal with a person or entity when such action is based on race, color, national
origin,religion,sex,intersexuality,gender identity,sexual orientation,marital or familial status,age or disability.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees it
is and shall remain in full compliance with Section 2-375 of the City of Miami Beach City Code.
12. Moratorium on Travel to and the Purchase of Goods or Services from North Carolina and Mississippi. Pursuant to Resolution
2016-29375,the City of Miami Beach, Florida, prohibits official City travel to the states of North Carolina and Mississippi, as well as
the purchase of goods or services sourced in North Carolina and Mississippi. Proposer shall agree that no travel shall occur on
behalf of the City to North Carolina or Mississippi, nor shall any product or services it provides to the City be sourced from these
states.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees it
is and shall remain in full compliance with Resolution 2016-29375.
13. Fair Chance Requirement. Pursuant to Section 2-376 of the City Code,the City shall not enter into any contract resulting from a
competitive solicitation,unless the proposer certifies in writing that the business has adopted and employs written policies,practices,
and standards that are consistent with the City's Fair Chance Ordinance, set forth in Article V of Chapter 62 of the City Code ("Fair
Chance Ordinance"), and which, among other things, (i) prohibits City contractors, as an employer, from inquiring about an
applicant's criminal history until the applicant is given a conditional offer of employment; (ii) prohibits advertising of employment
positions with a statement that an individual with a criminal record may not apply for the position, and (iii) prohibits placing a
statement on an employment application that a person with a criminal record may not apply for the position.
SUBMITTAL REQUIREMENT: No additional submittal is required at this time. By virtue of executing this affidavit, Proposer certifies
that it has adopted policies, practices and standards consistent with the City's Fair Chance Ordinance. Proposer agrees to provide
the City with supporting documentation evidencing its compliance upon request. Proposer further agrees that any breach of the
representations made herein shall constitute a material breach of contract,and shall entitle the City to the immediate termination for
cause of the agreement,in addition to any damages that may be available at law and in equity.
14. Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more addendum to the solicitation
which may provide additional information to Proposers or alter solicitation requirements.The City will strive to reach every Proposer
having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are solely
responsible for assuring they have received any and all addendum issued pursuant to solicitation. This Acknowledgement of
Addendum section certifies that the Proposer has received all addenda released by the City pursuant to this solicitation. Failure to
obtain and acknowledge receipt of all addenda may result in proposal disqualification.
Initial to Confirm Initial to Confirm Initial to Confirm
Receipt Receipt Receipt
Addendum 1 Addendum 6 Addendum 11
Addendum 2, Addendum 7 Addendum 12
Addendum 3 Addendum 8 Addendum 13
Addendum 4 Addendum 9 Addendum 14
Addendum 5 Addendum 10 Addendum 15
If additional confirmation of addendum is required,submit under separate cover.
ITB 2019-007—ND 20
DISCLOSURE AND DISCLAIMER SECTION
The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach(the"City")for the recipient's convenience.Any
action taken by the City in response to Proposals made pursuant to this solicitation,or in making any award, or in failing or refusing to make
any award pursuant to such Proposals,or in cancelling awards,or in withdrawing or cancelling this solicitation,either before or after issuance
of an award,shall be without any liability or obligation on the part of the City.
In its sole discretion,the City may withdraw the solicitation either before or after receiving proposals,may accept or reject proposals,and may
accept proposals which deviate from the solicitation, as it deems appropriate and in its best interest. In its sole discretion, the City may
determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation.
Following submission of a Bid or Proposal,the applicant agrees to deliver such further details, information and assurances, including financial
and disclosure data, relating to the Proposal and the applicant including, without limitation, the applicant's affiliates, officers, directors,
shareholders,partners and employees,as requested by the City in its discretion.
The information contained herein is provided solely for the convenience of prospective Proposers. It is the responsibility of the recipient to
assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any
information in this solicitation.
Any reliance on these contents, or on any permitted communications with City officials, shall be at the recipient's own risk. Proposers should
rely exclusively on their own investigations,interpretations,and analyses.The solicitation is being provided by the City without any warranty or
representation,express or implied, as to its content,its accuracy,or its completeness. No warranty or representation is made by the City or its
agents that any Proposal conforming to these requirements will be selected for consideration,negotiation,or approval.
The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be
made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer, is totally
relying on this Disclosure and Disclaimer, and agrees to be bound by the terms hereof.Any Proposals submitted to the City pursuant to this
solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal.
This solicitation is made subject to correction of errors, omissions, or withdrawal'from the market without notice. Information is for guidance
only,and does not constitute all or any part of an agreement.
The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable
definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive
agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason, or for no
reason,without any resultant liability to the City.
The City is governed by the Government-in-the-Sunshine Law, and all Proposals and supporting documents shall be subject to disclosure as
required by such law.All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida
teFStatutes, until the date and time selected for opening the responses. At that time, all documents received by the City shall become public
records.
Proposers are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Proposal,the Proposer
acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement
information contained in the Proposal,and authorizes the release to the City of any and all information sought in such inquiry or investigation.
Each Proposer certifies that the information contained in the Proposal is true,accurate and complete,to the best of its knowledge,information,
and belief.
Notwithstanding the foregoing or anything contained in the solicitation, all Proposers agree that in the event of a final unappealable judgment
by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation,or any response thereto,or any action
or inaction by the City with respect thereto, such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages.The previous
sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no
liability on the City.
In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation,it is understood that the
provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be
governed by and construed in accordance with the laws of the State of Florida.
ITB 2019-007—ND 21
PROPOSER CERTIFICATION
I hereby certify that: I, as an authorized agent of the Proposer, am submitting the following information as my firm's
proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document,
inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto,
and the Disclosure and Disclaimer Statement; Proposer agrees to be bound to any and all specifications, terms and
conditions contained in the solicitation, and any released Addenda and understand that the following are requirements
of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged,
discussed, or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any
other proposal; Proposer acknowledges that all information contained herein is part of the public domain as defined by
the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal,
inclusive of the Proposal Certification, Questionnaire and Requirements Affidavit are true and accurate.
Name of Proposer's Authorized Representative: Title of Proposer's Authorized Representative:
Signature of Proposer's Authorized Representative: Date:
State of ) On this day of ,20_,personally
appeared before me who
County of ) stated that (s)he is the
of , a corporation, and that the instrument was signed in behalf of
the said corporation by authority of its board of directors and acknowledged said
instrument to be its voluntary act and deed. Before me:
Notary Public for the of
My Commission Expires:
•
ITB 2019-007—ND 22
APPENDIX B
M I Ami , :
EAc H
" No Bid " Form
ITB 2019-007-ND
Printing and Bulk Mailing Services for
MB Magazine
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
Note: It iso important for those vendors who have receive.d notification of
this solicitation but have decided not to respond, to complete and submit
the attached. "Statement of No Bid.",The "Statement of No Bid" provides
the City with information on how to improve the solicitation process.
Failure to submit a "Statement of No Bid" may result in not being notified
of future solicitations by the City.
ITB 2019-007-ND 23
Statement of No Bid
WE HAVE ELECTED NOT TO SUBMIT A PROPOSAL AT THIS TIME FOR
REASON(S) CHECKED AND/OR INDICATED BELOW:
_Workload does not allow us to submit a proposal
Insufficient time to respond
Specifications unclear or too restrictive
Unable to meet specifications
_Unable to meet service requirements
Unable to meet insurance requirements
_Do not offer this product/service
OTHER. (Please specify)
We do do not_want to be retained on your mailing list for future proposals
of this type product and/or service.
Signature:
Title:
Legal Company Name:
Note: Failure to respond, either by submitting a proposal or this completed form,
may result in your company being removed from our vendors list.
PLEASE RETURN TO:
CITY OF MIAMI BEACH
PROCUREMENT DEPARTMENT
ATTN: Natalia Delgado, Procurement Contracting Officer I
PROPOSAL#2019-007-ND
1755 MERIDIAN AVENUE, 3RD FLOOR
MIAMI BEACH, FL 33139
ITB 2019-007-ND 24
APPENDIX C
MIAMIBEACH
Minimum Requirements
& Specifications
ITB 2019-007-ND
Printing and Bulk Mailing Services for
MB Magazine
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
ITB 2019-007-ND 25
Cl. Minimum Eligibility Requirements. Intentionally Omitted.
C2.Scope of Services.
Successful bidder(s) will be required to supply all labor, materials, tools, and equipment necessary
for printing and bulk mailing services of the MB Magazine on a quarterly basis.
• The bidder shall secure a current and up-to-date mailing list of all single family and
multifamily residences in the City of Miami Beach ("the City"), or may use another system
(i.e., 'Residential Customer', as well as bulk permit information), so long as all City
residences, receive the MB Magazine.
• The bidder shall obtain the most updated mailing list that is CASS certified (Coding
Accuracy Support System Quality Certification).
• The bidder shall use inkjet unless otherwise specified.
• Items shall be bulk sorted, bundled, and distributed to the post office.
• The pride of postage shall be provided as pass-through cost only and should not be
included in the bid price.
• The publication shall be printed and sent to the post office within 5 to 10 business days
from the receipt of final approved proofs.
• Written postal verification shall be provided to the Office of Communications of the City of
Miami Beach by the vendor within 24 hours of the mailing.
• The bidder shall assume sole responsibility for the mailing of the MB Magazine and shall
take necessary measures to secure the MB Magazine from theft, forgery, alteration, or
exposure to the elements.
• Bidder must use 100% post-consumer recycled content and processed chlorine free
paper. In addition, the paper shall be Green Seal Certified or Forest Stewardship Council
(FSC)certified.
• The mail house must use the City of Miami Beach's 1st class permit or an authorized mail
permit provided by the City.
C3. Specifications. ,
The MB Magazine, produced by the Office of Communications of the City of Miami Beach, is
currently printed quarterly`(four (4) times per year) and each issue results in the printing of
approximately 60,000 copies. A hard copy pre-press sample is required and digital proofs of any
additional changes. City's personnel will be present to see first magazine off press for
changes/adjustments, if necessary, during the printing process. Alterations, which do not require
additional work or material, shall be allowed at no charge.
The MB Magazine is a full color magazine with the following features:
• 4/4 process color(Full Bleed);
• 70Ib matte inside text, 100lb matte text cover;
• Trim size: 8 1/2 x 11 upright;
ITB 2019-007-ND 26
• Final size: 83/8 by 10 7/8;
• Artwork: Camera-ready/CD supplied by City or via FTP web-drop;
• software use: Macintosh or PC format; InDesign CS5, Photoshop CS5, and Illustrator CS5;
• Proofs: HP'S + high Resolution Digital proofs, Match Print/Pre-press Sample;
• Binder Work: Fold, perfectbind and trim;
• Outfilm 11x17 match print
Please visit the following website to view a sample: www.issuu.com/cityofmiamibeach.
Over runs of the MB Magazine shall be shipped in cartons to the Office of Communications,
located at 1701 Meridian Avenue, Suite 500, Miami Beach, FL 33139 within 48 hours.
The remainder of this page was left intentionally blank.
ITB 2019-007-ND 27
APPENDIX D
M Ami BEAc H
Special Conditions
ITB 2019-007-ND
Printing and Bulk Mailing Services for
MB Magazine
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
ITB 2019-007-ND 28
1. TERM OF CONTRACT. This Contract shall remain in effect for a period of two (2) years from
date of contract execution by the Mayor and City Clerk.
1.1 This contract may be renewed at the sole discretion of the City, through its City
Manager, for three (3) additional one (1) year terms, if mutually agreed upon by both
parties.
1.2 In the event that the contract is held beyond the term herein provided it shall only be on
a month-to month basis and shall not constitute an implied renewal of the contract.
Said month-to-month extension shall be upon the same terms of the contract and at
the compensation and payment provided herein.
2. PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT. If the bidder is awarded a
contract under this bid solicitation, the prices quoted by the bidder on the Cost Proposal Form shall
remain fixed and firm during the term of this contract; provided, however, that the bidder may offer
incentive discounts from this fixed price to the City at any time during the contract term. The City is
also interested in receiving bids that include flexible pricing terms that provide the City with
maximum options and flexibility as regulatory and marketplace changes take place.
2.1 OPTION TO RENEW WITH PRICE ADJUSTMENT. The contract may be extended at
the sole discretion of the City, through its City Manager, for three (3) additional one(1)
year terms, if mutually agreed upon by both parties. Prior to completion of each
exercised contract term, the City may consider an adjustment to price based on
Consumer Price Index increase. Change shall not be more than the percentage
increase or decrease in the Consumer Price Index CPI-U (all urban areas) computed
60 days prior to the anniversary date of the contract.
It is the Contractor's responsibility to request any pricing adjustment under this
provision. For any adjustment to commence on the first day of any exercised option
period, the Contractor's request for adjustment should be submitted 60 days prior to
expiration of the then current contract term.
The Contractor's adjustment request must clearly substantiate the requested increase.
If no adjustment request is received from the Contractor, the City will assume that the
vendor has agreed that the optional term may be exercised without pricing adjustment.
Any adjustment request received after the commencement of a new option period may
not be considered.
The City of Miami Beach reserves the right to accept the renewal adjustment or to
allow the contract to terminate and re-advertise for bids, whichever is in the best
interest of the City.
4. LIQUIDATED DAMAGES. Failure to complete work orders within the specified time may result
in the Contractor being assessed the additional cost incurred by the City (liquidated damages) for
any and all costs associated with the service performed by a secondary vendor.
5. METHOD OF PAYMENT. The City shall provide periodic payments for services rendered by
TB 2019-007-ND 29
the Contractor. In order for the City to provide payment, the Contractor shall submit a fully
documented invoice within thirty (30) calendar days after the service has been rendered. It shall
be understood that such invoices shall not be submitted for payment until such time as the service
has been completed and a City representative has reviewed and approved the service.
6. GUARANTEE AGAINST DEFECTS. The Contractor shall, in addition to all other guarantees, '
be responsible for faulty labor and defective material and equipment within a period of 4.calendar
days after date of acceptance of the labor, material and/or equipment by the City. The Contractor
shall promptly correct these deficiencies, without cost to the City, within 4 calendar days after the
City notifies/the vendor of such deficiencies in writing. Payment in full for the work does not
constitute a waiver of guarantee.
7. SHIPPING TERMS. Prices shall include prepaid freight by the bidder to City premises and shall
be F.O.B. Destination. The Contractor shall hold title to the goods until such time as they are
delivered and accepted by an authorized City representative.
8. PRORATED QUANTITIES. When additional quantities are needed, above the currently
stipulated lots, the cost for the additional quantities shall be prorated in accordance with the cost
per lot indicated in the Contractor's Cost Proposal Form.
The remainder of this page was left intentionally blank.
ITB 2019-007-ND 30
APPENDIX E
M AM I BEACH
Cost Proposal Form
ITB 2019-007-ND
Printing and Bulk Mailing Services for
MB Magazine
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
ITB 2019-007-ND ( 31
APPENDIX E
COST PROPOSAL FORM
Failure to submit Appendix E, Cost Proposal Form, in its entirety and fully executed by the deadline established
for the receipt of proposals will result in proposal being deemed non-responsive and being rejected.
Bidder affirms that the prices stated on the cost proposal form below represents the entire cost of the items in
full accordance with the requirements of this ITB, inclusive of its terms, conditions, specifications and other
requirements stated herein, and that no claim will be made on account of any increase in wage scales,
material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision
is allowed herein and has been exercised by the City Manager in advance. The Cost Proposal Form
(Appendix E) shall be completed mechanically or, if manually, in ink. Cost Proposal Forms (Appendix E)
completed in pencil shall be deemed non-responsive. All corrections on the Cost Proposal Form
(Appendix E)shall be initialed.
PRINTING AND BULK MAILING SERVICES
MB MAGAZINE1
Item Lots Cost Per Lot
64 page publication plus cover(701b matte inside text, 1001b matte text cover)—68 pages
1 Lot of 50,000 $
2 Lot of 60,000 $
3 Lot of 70,000 $
68 page publication plus cover(701b matte inside text, 1001b matte text cover)—72 pages
4 50,000 $
5 60,000 $
6 70,000 $
72 page publication plus cover(70Ib matte inside text, 100lb matte text cover)—76 pages
7 50,000 $
8 60,000 $
9 70,000 $
1The City reserves the right to vary the number of pages,the quantity printed,and the number of issues throughout the life of the contract.
Bidder's Affirmation
Company:
Authorized Representative:
Address:
Telephone:
Email:
Authorized Representative's Signature:
ITB 2019-007—ND 32
APPENDIX F
MIAMI BEACH
Insurance Requirements
ITB 2019-007-ND
Printing and Bulk Mailing Services for
MB Magazine
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
ITB 2019-007-ND 33
MIAMI BEACH
INSURANCE REQUIREMENTS
This document sets forth the minimum levels of insurance that the contractor is required to
maintain throughout the term of the contract and any renewal periods.
XXX 1. Workers' Compensation and Employer's Liability per the Statutory limits of the state of Florida.
XXX 2. Comprehensive General Liability (occurrence form), limits of liability$ 1,000,000.00 per occurrence for
bodily injury property damage to include Premises/ Operations; Products, Completed Operations and
Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement
exactly as written in "insurance requirements"of specifications).
XXX 3. Automobile Liability-$1,000,000 each occurrence -owned/non-owned/hired automobiles included.
4. Excess Liability-$ .00 per occurrence to follow the primary coverages.
XXX 5. The City must be named as and additional insured on the liability policies; and it must be stated on the
certificate.
6. Other Insurance as indicated:
Builders Risk completed value $ .00
Liquor Liability $ .00
Fire Legal Liability $ .00
Protection and Indemnity $ .00
Employee Dishonesty Bond $ .00
Other $ .00
XXX 7. Thirty(30)days written cancellation notice required.
XXX 8. Best's guide rating B+:VI or better, latest edition.
XXX 9. The certificate must state the proposal number and title
The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject
to the limits and provisions of Florida Statute 768.28, the.Florida Constitution, and any other applicable
Statutes.
ITB 2019-007-ND 34
ATTACHMENT C
CONSULTANTS RESPONSE TO THE (ITB 2019-007-ND)
1/30/2019 Detail by Entity Name
DIVISION OF CORPORATIONS
pr DIVE10 i(f
an c/ikia!5t wwu of Florida wi tsite
Department of State / Division of Corporations / Search Records / Detail By Document Number/
Detail by Entity Name
Florida Limited Liability Company
SOLO PRINTING, LLC
Filing Information
Document Number L16000025654
FEI/EIN Number 59-2571138
,l
Date Filed 02/01/2016
Effective Date 08/29/1985
State FL
Status ACTIVE
Last Event CONVERSION
Event Date Filed 02/01/2016
Event Effective Date NONE
Principal Address
7860 NW 66TH ST
MIAMI, FL 33166
Mailing Address
7860 NW 66TH ST
MIAMI, FL 33166
Registered Agent Name&Address
HERNANDEZ, MANUEL R
7860 NW 66TH ST
MIAMI, FL 33166
Authorized Person(s)Detail
Name&Address
Title MGR
HERNANDEZ, MANUEL R
7860 NW 66TH ST
MIAMI, FL 33166
Title MGR
Hernandez, Jorge
7860 NW 66TH ST
MIAMI, FL 33166
http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResu ItDetail?inquirytype=EntityName&directionType=Initial&searchNameOrder=SOLOPRIN... 1/2
1/30/2019 Detail by Entity Name
•
Annual Reports
Report Year Filed Date •
2017 01/31/2017
2018 01/31/2018
2018 02/09/2018
Document Images
02/09/2018—AMENDED ANNUAL REPORT View image in PDF format
01/31/2018—ANNUAL REPORT View image in PDF format
01/31/2017—ANNUAL REPORT View image in PDF format
02/01/2016—Florida Limited Liability, View image in PDF format
•
•
Florida Department of State,Division of Corporations
•
•
•
•
•
http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=EntityName&directionType=Initial&searchNameOrder=SOLOPRI N... 2/2
APPENDIX A
dd T I� { S,S A it 1,74
4 �rY7i'.w
Proposal Certification ,
Questionnaire &
Rea uirements Affidavit
• ITB 2019-007-ND
Printing and Bulk Mailing Services for
MB Magazine
•
• PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
ITB 2019-007-ND 16
Solicitation No: Solicitation Title:
2019-007-ND Printing and Bulk Mailing Services for MB Magazine
Procurement Contact: Tel: Email:
Natalia Delgado 305-673-7000 x6263 nataliadelgado@miamibeachfl.gov
PROPOSAL CERTIFICATION, QUESTIONNAIRE&REQUIREMENTS AFFIDAVIT
Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform
prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from
Proposers in order that certain portions of responsiveness, responsibility and other determining factors and
compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements
Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed.
1. General Proposer Information.
FIRM NAME: solo ,nr, -f,
NO.OF YEARS IN BUSINESS: 3.3 NO.OF YEARS BUSINESS LOCALLY: NO.O
EMPLOYEES:
OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: Nle
FIRM PRIMARY ADDRESS(HEADQUARTERS): 7Q O w 66, 5re�t'
CITY: O
Mi A M
STATE: 1i 0 rs da. . ZIP CODE: 33! (O 6
TELEPHONE NO.: 30.5 4 5 9 4 g 6 g '
TOLL FREE NO.: Soo ' 32 6•o 118 --I
FAXNO.: 305. 5 (1 . 5245
FIRM LOCAL ADDRESS:
5nme
CITY:
STATE: ZIP CODE:
t
PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: A
l t Gi n _,Y s,RnCI7eZ
ACCOUNT REP TELEPHONE NO.: D 01 5 So ci
ACCOUNT REP TOLL FREE NO.: i goo' 325, 011g
ACCOUNT REP EMAIL: 1
dy �a SOlOpriirting • care)
FEDERAL TAX IDENTIFICATION NO.:
5Ili 57i13S
The City reserves the right to seek additional information from Proposer or other source(s), including but not limited to: any firm or principal
information,applicable licensure, resumes of relevant individuals, client information,financial information, or any information the City deems
necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements.
•
ITB 2019-007—ND 17
1. Veteran Owned Business.Is Proposer claiming ave an owned business status?
YES NO
SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm is
certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal
government,as required pursuant to ordinance 2011-3748.
2. Financial Capacity. When requested by the City, each Proposer shall arrange for Dun & Bradstreet to submit a Supplier
Qualification Report(SQR);directly to the Procurement Contact named herein.No proposal will be considered without receipt,by the
City,of the SQR directly from Dun&Bradstreet.The cost of the preparation of the SQR shall be the responsibility of the Proposer.
The Proposer shall request the SQR report from D&B at:
https://supplierportal.dnb.comtwebapplwcslstores/servletl'SupplierPortal?storeld=11696
Proposers are responsible for the accuracy of the information contained in its SQR. It is highly recommended that each
Proposer review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible in
the solicitation process. For assistance with any portion of the SQR submittal process,contact Dun&Bradstreet at 800-
424-2495.
SUBMITTAL REQUIREMENT: Proposer shall request that Dun&Bradstreet submit its Supplier Qualifier Report directly to the City,
with bid or within three(3)days of request.
3. Conflict Of Interest.All Proposers must disclose, in their Proposal,the name(s)of any officer,director,agent,or immediate family
member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must
disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the
Proposer entity or any of its affiliates.
SUBMITTAL REQUIREMENT: Proposers must disclose the name(s) of any officer, director, agent, or immediate family member-
(spouse,
ember(spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of
any City employee who owns,either directly or indirectly,an interest of ten(10%)percent or more in the Proposer entity or any of its
affiliates.
4. References&Past Performance. Proposer shall submit at least three (3)references for whom the Proposer has completed work
similar in size and nature as the work referenced in solicitation.
SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact
Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided.
5. Suspension,Debarment or Contract Cancellation. Has Proposer ever been debarred,suspended or other legal violation,or had
a contract cancelled due to non-performance by any p is sector agency?
YES NO
SUBMITTAL REQUIREMENT: If answer to above is "YES," Proposer shall submit a statement detailing the reasons that led to
action(s).
6. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform
laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all
applicable provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and all sanctions,
as prescribed therein,including disqualification of their Proposals,in the event of such non-compliance.
SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling
financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not
each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the
office of Mayor or City Commissioner for the City of Miami Beach.
7. Code of Business Ethics. Pursuant to City Resolution No.2000-23879, each person or entity that seeks to do business with the
City shall adopt a Code of Business Ethics ("Code") and submit that Code to the Procurement Department with its
proposal/response or within five(5)days upon receipt of request.The Code shall, at a minimum, require the Proposer, to comply
with all applicable governmental rules and regulations including,among others,the conflict of interest,lobbying and ethics provision
of the City of Miami Beach and Miami Dade County.
SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics,
Proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics,
available at http:/Iwww.miamibeachfl.gov/city-hall/procurement/procurement-related-ordinance-and-procedures/.
ITB 2019-007—ND 18
8. Living Wage. Pursuant to Section 2-408 of the City of Miami Beach Code, as same may be amended from time to time, covered
employees shall be paid the required living wage rates listed below:
1. Effective January 1,2018,covered employees must be paid a living wage rate of no less than$11.62 per hour with health
care benefits of at least$2.26 per hour,or a living wage rate of no less than$13.88 per hour without health care benefits.
2. Effective January 1,2019,covered employees must be paid a living wage rate of no less than$11.70 per hour with health
care benefits of at least$2.74 per hour,or a living wage rate of no less than$14.44 per hour without health care benefits.
3. Effective January 1,2020, covered employees must be paid a living wage rate of no less than$11.78 per hour with health
care benefits of at least$3.22 per hour,or a living wage rate of no less than$15.00 per hour without health care benefits.
The living wage rate and health care benefits rate may,by Resolution of the City Commission be indexed annually for inflation using
the Consumer Price Index for all Urban Consumers(CPI-U)Miami/Ft.Lauderdale,issued by the U.S.Department of Labor's Bureau
of Labor Statistics. Notwithstanding the preceding, no annual index shall exceed three percent (3%). The City may also, by
resolution, elect not to index the living wage rate in any particular year,if it determines it would not be fiscally sound to implement
same(in a particular year).
•
Proposers'failure to comply with this provision shall be deemed a material breach under this proposal,under which the City may,at
its sole option, immediately deem said Proposer as non-responsive, and may further subject Proposer to additional penalties and
fines, as provided in the City's Living Wage Ordinance, as amended. Further information on the Living Wage requirement is
available at http://www.miamibeachfl.gov/city-hall/procurement/procurement-related-ordinance-and-procedures/.
SUBMITTAL REQUIREMENT: No additional submittal is required.By virtue of executing this affidavit document,Proposer agrees to
the living wage requirement.Any payroll request made by the City during the contract term shall be completed electronically via the
City's electronic compliance portal,LCP Tracker(LCPTracker.net).
9. Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awarding competitively solicited
contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more
calendar work weeks,the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business
with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals, to provide"Equal Benefits"to their
employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a
Contractor who work within the City limits of the City of Miami Beach,Florida;and the Contractor's employees located in the United
States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami
Beach.
A. Does your company provide or offer acc s to any benefits to employees with spouses or to spouses of employees?
YES NO
B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners*or to
domestic partners of employees? Iv
YES NO
C. Please check all benefits that apply to your answers above and list in the"other"section any additional benefits not already specified.
Note:some benefits are provided to employees because they have a spouse or domestic partner,such as bereavement leave;othe
benefits are provided directly to the spouse or domestic partner,such as medical insurance.
BENEFIT Firm Provides for Firm Provides for Firm does not
Employees with Employees with Provide Benefit
Spouses Domestic Partners
Health V ,
Sick Leave
Family Medical Leave V
Bereavement Leave V
If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance
providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. To
comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application
(attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City
Manager, or his designee.Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal
Benefits requirement is available at http://www.miamibeachfl.gov/city-hall/procurement(procurement-related-ordinance-and-
procedures/.
ITB 2019-007—ND 19
10. Public Entity Crimes,Section 287.133(2)(a),Florida Statutes,as currently enacted or as amended from time to time,states that a
person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a
• proposal,proposal,or reply on a contract to provide any goods or services to a public entity;may not submit a proposal,proposal,or
reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit proposals,
proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier,
subcontractor,or consultant under a contract with any public entity;and may not transact business with any public entity in excess of
the threshold amount provided in s. 287,017 for CATEGORY TWO for a period of 36 months following the date of being placed on
the convicted vendor list. •
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees
with the requirements of Section 287.133,Florida Statutes,and certifies it has not been placed on convicted vendor list.
11. Non-Discrimination.Pursuant to City Ordinance No.2016-3990,the City shall not enter into a contract with a business unless the
business represents that it does not and will not engage in a boycott as defined in Section 2-375(a)of the City Code,including the
blacklisting,divesting from,or otherwise refusing to deal with a person or entity when such action is based on race,color, national
origin,religion,sex,intersexuality,gender identity,sexual orientation,marital or familial status,age or disability.
SUBMITTAL REQUIREMENT: No additional submittal is required.By virtue of executing this affidavit document, Proposer agrees it
is and shall remain in full compliance with Section 2-375 of the City of Miami Beach City Code.
12. Moratorium on Travel to and the Purchase of Goods or Services from North Carolina and Mississippi. Pursuant to Resolution
2016-29375,the City of Miami Beach, Florida,prohibits official City travel to the states of North Carolina and Mississippi, as well as
the purchase of goods or services sourced in North Carolina and Mississippi. Proposer shall agree that no travel shall occur on
behalf of the City to North Carolina or Mississippi, nor shall any product or services it provides to the City be sourced from these
states.
SUBMITTAL REQUIREMENT: No additional submittal is required.By virtue of executing this affidavit document,Proposer agrees it
is and shall remain in full compliance with Resolution 2016-29375.
13. Fair Chance Requirement.Pursuant to Section 2-376 of the City Code,the City shall not enter into any contract resulting from a
competitive solicitation,unless the proposer certifies in writing that the business has adopted and employs written policies,practices,
and standards that are consistent with the City's Fair Chance Ordinance,set forth in Article V of Chapter 62 of the City Code("Fair
Chance Ordinance"), and which, among other things, (i) prohibits City contractors, as an employer, from inquiring about an
applicant's criminal history until the applicant is given a conditional offer of employment; (ii) prohibits advertising of employment
positions with a statement that an individual with a criminal record may not apply for the position, and (iii) prohibits placing a
statement on an employment application that a person with a criminal record may not apply for the position.
SUBMITTAL REQUIREMENT:No additional submittal is required at this time.By virtue of executing this affidavit,Proposer certifies
that it has adopted policies,practices and standards consistent with the City's Fair Chance Ordinance. Proposer agrees to provide
the City with supporting documentation evidencing its compliance upon request. Proposer further agrees that any breach of the
representations made herein shall constitute a material breach of contract,and shall entitle the City to the immediate termination for
cause of the agreement,in addition to any damages that may be available at law and in equity.
14. Acknowledgement of Addendum. After issuance of solicitation,the City may release one or more addendum to the solicitation
which may provide additional information to Proposers or alter solicitation requirements.The City will strive to reach every Proposer
having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are solely
responsible for assuring they have received any and all addendum issued pursuant to solicitation. This Acknowledgement of
Addendum section certifies that the Proposer has received all addenda released by the City pursuant to this solicitation. Failure to
obtain and acknowledge receipt of all addenda may result in proposal disqualification.
Initial to Confirm Initial to Confirm Initial to Confirm
keipt Receipt Receipt
Addendum 1 Addendum 6 Addendum 11
Addendum 2 Addendum 7 Addendum 12
Addendum 3 Addendum 8 Addendum 13
Addendum 4 Addendum 9 Addendum 14
Addendum 5 Addendum 10 Addendum 15
If additional confirmation of addendum is required,submit under separate cover.
ITB 2019-007—ND 20
DISCLOSURE AND DISCLAIMER SECTION
The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach(the"City")for the recipient's convenience.Any
action taken by the City in response to Proposals made pursuant to this solicitation,or in making any award,or in failing or refusing to make
any award pursuant to such Proposals,or in cancelling awards,or in withdrawing or cancelling this solicitation,either before or after issuance
of an award,shall be without any liability or obligation on the part of the City.
In its sole discretion,the City may withdraw the,solicitation either before or after receiving proposals,may accept or reject proposals,and may
accept proposals which deviate from the solicitation, as it deems appropriate and in its best interest. In its sole discretion, the City may
determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation.
Following submission of a Bid or Proposal,the applicant agrees to deliver such further details,information and assurances, including financial
and disclosure data; relating to the Proposal and the applicant including, without limitation, the applicant's affiliates, officers, directors,
shareholders,partners and employees,as requested by the City in its discretion.
The information contained herein is provided solely for the convenience of prospective Proposers. It is the responsibility of the recipient to
assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any
information in this solicitation.
Any reliance on these contents,or on any permitted communications with City officials,shall be at the recipient's own risk.Proposers should
rely exclusively on their own investigations,interpretations,and analyses.The solicitation is being provided by the City without any warranty or
representation,express or implied,as to its content,its accuracy,or its completeness.No warranty or representation is made by the City or its
agents that any Proposal conforming to these requirements will be selected for consideration,negotiation,or approval.
The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be
made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer, is totally
relying on this Disclosure and Disclaimer,and agrees to be bound by the terms hereof.Any Proposals submitted to the City pursuant to this
solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal.
This solicitation is made subject to correction of errors,omissions,or withdrawal from the market without notice. Information is for guidance
only,and does not constitute all or any part of an agreement.
The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable
definitive agreements,pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive
agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason, or for no
reason,without any resultant liability to the City.
The City is governed by the Government-in-the-Sunshine Law,and all Proposals and supporting documents shall be subject to disclosure as
required by such law.All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida
Statutes, until the date and time selected for opening the responses. At that time, all documents received by the City shall become public
records.
Proposers are expected to make all disclosures and declarations as requested in this.solicitation. By submission of a Proposal,the Proposer
acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement
information contained in the Proposal,and,authorizes the release to the City of any and all information sought in such inquiry or investigation.
Each Proposer certifies that the information contained in the Proposal is true,accurate and complete,to thebest of its knowledge,information,
and belief.
Notwithstanding the foregoing or anything contained in the solicitation,all Proposers agree that in the event of a final unappealable judgment
by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation,or any response thereto,or any action
or inaction by the City with respect thereto,such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages.The previous
sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no
liability on the City.
In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation,it is understood that the
provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be
governed by and construed in accordance with the laws of the State of Florida.
ITB 2019-007—ND 21
PROPOSER CERTIFICATION
I hereby certify that: I, as an authorized agent of the Proposer, am submitting the following information as my firm's
proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions.of this document,
inclusive of this solicitation,all attachments,exhibits and appendices and the contents of any Addenda released hereto,
and the Disclosure and Disclaimer Statement; Proposer agrees to be bound to any and all specifications, terms and
conditions contained in the solicitation, and any released Addenda and understand that the following are requirements
of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged,
discussed,or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any
other proposal; Proposer acknowledges that all information contained herein is part of the public domain as defined by
the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal,
inclusive of the Proposal Certification,Questionnaire and Requirements Affidavit are true and accurate.
Name of Proposer's A orized Representative: Title of Proposer's Authorized Representative:
444 pncl
� � Via president afSt1e S
Signature of Ptoposers utho'zed p esentative: Date:
F /J/
•
A10V• 27i 2018
• i /f
State of ri0 On thisc2Iday of W edo_,personally
,. appeared before me �yiv- who
County of i t Die, ) stated that (s)he is the Vieed
of 0/.1, r %ti lic•a corporation, and that the instrument was signed in behalf of
the said corporation by authority of its board of directors and acknowledged said
instrument to be its voluntary act anddeed. efore
-,,,,,--6..
,-.---_:_., -4,cei„_,.,
Notary Public for the of
•
My Commission Expires: 1119T7I11111pIr "i) '",'..
,� i• (miss on s' • z `'
ITB 2019-007—ND 22
•
1
i
APPENDIX E
/4'2 I\ r b F*M.
4.,;‘ 4,, 0
Cost Prop osal Form
ITB 2019-007-ND
Printing and Bulk Mailing Services for
MB Magazine
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
ITB 2019-007-ND 31
APPENDIX E
COST PROPOSAL FORM •
Failure to submit Appendix E,Cost Proposal Form,in its entirety and fully executed by the deadline established
for the receipt of proposals will result in proposal being deemed non-responsive and being rejected.
Bidder affirms that the prices stated on the cost proposal form below represents the entire cost of the items in
full accordance with the requirements of this ITB, inclusive of its terms, conditions, specifications and other
requirements stated herein, and that no claim will be made on account of any increase in wage scales,
material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision
is allowed herein and has been exercised by the City Manager in advance. The Cost Proposal Form
(Appendix E) shall be completed mechanically or, if manually, in ink. Cost Proposal Forms (Appendix E)
completed in pencil shall be deemed non-responsive. All corrections on the Cost Proposal Form
(Appendix E)shall be initialed.
PRINTING AND BULK MAILING SERVICES
MB MAGAZINEI
Item Lots Cost Per Lot
64 page publication plus cover(701b matte inside text,100lb matte text cover)—68 pages
1 Lot of 50,000 $3 q,02 q.co
2 Lot of 60,000 $37i a& . DD
3 Lot of 70,000, $'/y,OM, 00
68 page publication plus cover(701b matte inside text,100lb matte text cover)—72 pages
4 50,000 $ 311,eg 1. 00
5 60,000 $ I/2) 102 •00
6 70,000 $ '/$j 0'D .00
72 page publication plus cover(701b matte inside text,100lb matte text cover)—76 pages
7 50,000 $ 383 059. oo
8 60,000 $ 2/3, 9.3 , 00
111107
s 70,000 $ y 00
1The City reserves the right to vary the number of pages,the quantity printed,and the number of issues throughout the life of the contract.
Bidder's Affirmation
Company: Solo Prsnftf73
Authorized Representative: Andy sANchez
Address: g60 GVW toff S ree#. MI mi Florid") 33/€4
Telephone:1305_ .qy g4,q
Email: A.MGI y@SDI0prl l
Authorized Representative's Signature: �I✓p��
kit
ITB 2019-007—ND 32
APPENDIX F
AIA e 0 4 ;t El r ^,...41 ik h
'k 1 p jt '::‘ il.""'4 .1` --, :.,,
Insurance Requirements
ITB 2019-007-ND ,:
Printing and Bulk Mailing Services for
MB Magazine
•
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
ITB 2019-007-ND 33
1 � /\\M I B E AC •
INSURANCE REQUIREMENTS
This document sets forth the minimum levels of insurance that the contractor is required to
maintain throughout the term of the contract and any renewal periods.
XXX 1. Workers'Compensation and Employer's Liability per the Statutory limits of the state of Florida.
XXX 2. Comprehensive General Liability (occurrence form), limits of liability $ 1,000,000.00 per occurrence for
bodily injury property damage to include Premises/ Operations; Products, Completed Operations and
Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement
exactly as written in "insurance requirements"of specifications).
XXX 3. Automobile Liability-$1,000,000 each occurrence-owned/non-owned/hired automobiles included.
4. Excess Liability-$ .00 per occurrence to follow the primary coverages.
XXX 5. The City must be named as and additional insured on the liability policies; and it must be stated on the
certificate.
6. Other Insurance as indicated:
Builders Risk completed value $ .00
Liquor Liability $ .00
_Fire Legal Liability $ .00
_Protection and Indemnity $ .00
Employee Dishonesty Bond $ .00
_Other $ .00
XXX 7. Thirty(30)days written cancellation notice required.
XXX 8. Best's guide rating B+:VI or better, latest edition.
XXX 9. The certificate must state the proposal number and title
The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject
to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable
Statutes.
ITB 2019-007-ND 34
MIAMIBEACH
Procurement Department, 1755 Meridian Avenue, 3`° Floor, Miami Beach, Florida 33139, www.miamibeachfl.gov, 305-673-7490
' ADDENDUM NO. 1
INVITATION TO BID NO. 2019-007-ND
PRINTING AND BULK MAILING SERVICES FOR MB MAGAZINE
November 28, 2018
This Addendum to the above-referenced ITB is issued in response to clarifications and revisions issued
by the Cify. The ITB is amended in the following particulars only (deletions are shown by strikethrough
and additions are underlined).
1. REVISION: Appendix C, Minimum Requirements & Specifications, C2. Scope.of Services, on page
26 of the ITB, is hereby amended as follows:
• -- _ _ loo. -- -- - . - -- .-• - --e e --- - a - -- .--- .
addition,The paper shall be Green Seal Certified or Forest Stewardship Council (FSC) certified.
***
•
2. RESPONSES.TO QUESTIONS RECEIVED.
Q1: Question regardingthe quantity requested in this RFQ, according to the latest USPS count
of residential addresses for the city of Miami Beach, delivering via EDDM, the total count
comes to 120,556 residential addresses. The RFQ ask for quantity between 50,000 and
70,000 copies, will there be other criteria that will be requested in order to reduce the
number of addresses to match the quantity required in this RFQ or should we provide this
120,556 quantity•as well in our bid response? .
Al: To clarify, the City sends one publication to each household, not to each
resident. The quantity of 50,000 — 70,000 copies is representative of the number of
households.
Q2: I have a question in regard of paper to quote: Currently 100% post-consumer paper
comes in offset satin finish, not coated matte. Is this OK?
A2: Refer to Section 1 of this addendum.
Q3: In the ITB under section 60, state that price shall remain firm and fixed for the duration of
the contract. This will be a 2-year deal.As you know, paper market Is very volatile, will we
be allowed to adjust paper price along the way, in presenting justification documents •
demonstrating these paper price adjustments?
A3: Price adjustments will be allowed as indicated in Appendix D, Special
Conditions. The vendor will need to account for the volatility of the market when
providing a cost.
Any questions regarding this Addendum should be submitted in writing to the Procurement Department
to the attention of the individual named below, with a copy. to the City Clerk's Office at
RafaelGranadoha,miamibeachfl.qov.
1 ADDENDUM No.1
INVITATION TO BID NO.2019-007-ND
PRINTING AND BULK MAILING SERVICES FOR MB MAGAZINE
Procurement Contact: Telephone: Email:
Natalia Delgado 305-673-7000, ext. 6263 nataliadelgado@miamlbeachfl.gov
Proposers are reminded to acknowledge receipt of this addendum as part of your ITB submission.
Potential proposers that have elected not to submit a response to the ITB are requested to complete and
return the "Notice to Prospective Bidders" questionnaire with the reason(s)for not submitting a proposal.
Sinc-r•'I
Ale De►`•
• rement Director
•
•
•
•
*OW/ VIS420311111M1
2 ADDENDUM NO.1
INVITATION TO.BID No.2019-007-ND
PRINTING AND SULK MAILING SERVICES FOR MB MAGAZINE
MIAMI BEACH • •
• •
Procurement.Department, 1755 Meridian Avenue, 3'" Floor, Miami Beach,. Florida 33139, www.miamlbeachfl.gov, 305-673-7490
ADDENDUM NO. 2
• INVITATION TO BID NO. 2019-007-ND
PRINTING AND BULK MAILING SERVICES FOR MB MAGAZINE
November Q9, 2018
•
This Addendum to the above-referenced ITB is issued in response to clarifications and revisions Issued
by the City. The ITB'is amended in the following particulars only (deletions are shown by strikethrough
and additions are underlined).
•
. I. ITB DUE DATE AND TIME. The deadline for receipt of submittals is extended until 3:00 p.m.,
Monday, December 10, 2018,. at the following location:
City of Miami Beach
Procurement.Department
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139 •
Late submittals will not be accepted. Proposers are cautioned to plan sufficient time to allow
' for traffic or other delays for which the Proposer is solely responsible.
Any questions regarding this Addendum should be submitted in writing to the Procurement Department
to the attention of the individual named below, with a copy to. the City Clerk's Office. at
RafaelGranadona miamibeachfl.aov.
Procurement Contact: .Telephone: Email:
Natalia Delgado 305-673-7000, ext. 6263 nataliadelg:ado@miamibeachfl.gov
Proposers are reminded to acknowledge receipt of this addendum as part of your ITB submission.
Potential proposers that have elected not to submit a response to the ITB are requested to complete and
/ .rel .
r the"Notice to Prospective'Bidders"questionnaire with the reason(s)for not submitting a proposal.
lex •
•
Den.:. •
Pracur ' ent Director
•
• .
•
7 ADDENDUM NO.2'
INVITATION TO BID'NO.201Q-007-ND
PRINTING AND BULK MAILING SERVICES FOR MB MAGAZINE
i \ i
ATTACHMENT D
INSURANCE REQUIREMENTS
APPENDIX F
M I AM I B E AC H
Insurance Requirements
ITB 2019-007-ND
Printing and Bulk Mailing Services for
MB Magazine
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
ITB 2019-007-ND 33
AA Am , BEAcH
I
INSURANCE REQUIREMENTS
This'document sets forth the minimum levels of insurance that the contractor is required to
maintain throughout the term of the contract and any renewal periods.
XXX 1. Workers'Compensation and Employer's Liability per the Statutory limits of the state of Florida.
XXX 2. Comprehensive General Liability (occurrence form), limits of liability $ 1,000,000.00 per occurrence for
bodily injury property damage to include Premises/ Operations; Products, Completed Operations and
Contractual. Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement
exactly as written in "insurance requirements"of specifications).
XXX 3. Automobile Liability-$1,000,000 each occurrence-owned/non-owned/hired automobiles included.
4. Excess Liability-$ .00 per occurrence to follow the primary coverages.
XXX 5. The City must be named as and additional insured on the liability policies; and it must be stated on the
certificate.
6. Other Insurance as indicated:
Builders Risk completed value $ .00
Liquor Liability $ .00
Fire Legal Liability $ .00
Protection and Indemnity $ .00
Employee Dishonesty Bond $ :00
Other $ .00
XXX 7. :Thirty(30)days written.cancellation notice required.
XXX 8. Best's guide rating B+:VI or better, latest edition.
XXX 9. The certificate must state the proposal number and title
The City of Miami Beach is self-insured.Any and all claim payments made from self-insurance are subject
to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable
Statutes.
i
ITB 2019-007-ND 34
kr—.." 7 DATE(MMIDD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 10/10/18
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: lithe certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. if SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER • CONTACTRoberto R. Hernandez
NAME:
' BROKERAGE INSURANCE CONSULTANTS P(pHONNE.Fol. (305)639-2651 FAX 305)639-2654
11440 N Kendall Drive, Ste 201 E-MAIL fA/C.No1:(
Atio�Ra s•es@brokerageins.com
Miami, FL 33176 PRODUCER
GI ISTPMFR In#1 527
INSURER(S) AFFORDING COVERAGE NAICS
INSURED Solo Printing, LLC INSURER A: The Hartford 39071
7860 NW 66 Street INSURER B:Associated Industries Ins. Co.. 39071
Miami, FL 33166 INSURER C:
INSURER 0:
INSURER E:
INSURER F:
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POUCIES OF INSURANCE USTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT.TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.UMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR AWL WISH -POLICY EFF POLICY EXP UMITS
LTR TYPE OF INSURANCE INSR WVD POLICY NUMBER (MMlnnrYYYY' (MMmnrYYW)
GENERAL LABIUTY EACH OCCURRENCE $ 1,000,000
DAMAGE300,000X COMMERCIAL GENERAL UABIUTY PEISEaerrancel a
I CLAIMS-MADE^
OCCUR MED EXP(Any ono person) 5 10,000
A Y Y 1211ENZA2 8 8 2DB 10/1/2018 10/1/2019 PERSONAL a ADM INJURY S 1,000,000
GENERAL AGGREGATE, 5 2,000,000
—
GLEN'LAGGREGATE LIMITAPPUEISPER: PRODUCTS-COMP/OPAGG S 2,000,000
JL'POUCY I l PP El
UE1 L00 Employes Senifits $ 1,000,000
AUTOMOBILE LABIUTY COMBINED SINGLE LIMIT
(Ea accident) 5 1,000,000
X ANYAUTO' BODILY INJURY(Per person) $
— ALLOWNED AUTOS 10/1/2018 10/1/2019 BODILY INJURY(Per accident) S
A --- SCHEDULED AUTOS Y Y 12UENZA3 818DPROPERTY DAMAGE S
X HIRED AUTOS (Per accident)
X NON•OWNEDAUTOS 5,
S
X UMBRELLA UAB X EACH OCCURRENCE $10,000,000
A EXCESS UAB H OCCUR CLAIMS-MADE N N 12XBUZA3028DB 10/1/2018 10/1/2019 AGGREGATE ,$10,000,000
DEDUCTIBLE " S
X RETENTION 5 5,000 S
1hORKERSCOMPENSATIONX TWrIRYTIMTTC OFR
AND EMPLOYERS'LABILITY • 9/29/2018 9/29/2019 1 000,000
B ANY PROPRIETORIPARTNERIEXECUTIVE A CC1113868 E.L EACH ACCIDENT $ r
oFFICERMEMBER EXCLUDED? N/A Y
(Mandatory In NH) E.L.DISEASE-EA EMPLOYEE S 1,000,000
Iryesdescribe under ] 000 r Opo
DESCRIPTION OF OPERATIONSbelaw E.L.DISEASE-POLICY LIMIT S
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(Attach ACORD 1014thlional Remarks Schedule,If more space Is required)
Certificate Holder is listed as an additional insured with respects to the shove referenced policies, as
required per written contract. A waiver of subrogation also applies in favor of certificate holder.
CERTIFICATE HOLDER CANCELLATION
' SHOULD ANY OF THE ABOVE DESCRIBED POUCIES BE CANCELLED BEFORE
City of Miami Beach THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
o/o EXIGIS Insurance Compliance Services ACCORDANCEWITHTHE POLICY PROVISIONS.
P.O. Box 4668 – ECM #35050
New York, NY 10163-4668 AUTHORIZED REPRESENTATIVE !���lJ�
/149V
01988-2009 ACORR77Y�D!lCORPORATION.All rights reserved.
ACORD 25(2009/09) The ACORD name and logo are registered marks of ACORD