PSA with Johnson Controls, Inc. avig- 30 /z.
PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF MIAMI BEACH.
AND -
JOHNSON CONTROLS; INC.
. . . . '.7
PHAE 1A.SERVICES FOR
SMART CITY STREET LIGHTING SYSTEM;PURSUANT TO
REQUEST.FOR QUALIFICATIONS NO: 2017-119KB
This Professional Services Agreement(Agreement) is entered into this F day ofet•,.:
2018; between the CITY OF MIAMI BEACH, FLORIDA,. a municipal corporation organized and
existing under the laws of the State of Florida, having its.principaloffices. at 1700 Convention
Center Drive, Miami Beach, Florida, 33139 (the City), and JOHNSON CONTROLS; INC., a
Wisconsin corporation, with an office at 15901 SW 29th Street #801 Miramar, Florida 33027
Consultant
SECTION 1
DEFINITIONS
: Agreement This Agreement between the City and Consultant, including any exhibits
and amendments thereto:
City Manager: The chief administrative officerof the.City.
City Manager's
Designee: The City staff member who: is designated by the City Manager to.:_
administer this Agreement on behalf of the City: The City Manager's
designee shall be the Public.Works Department Director
Consultant:- For the purposes of`this Agreement, Consultant shall:be deemed to be an
independent contractor, and not an agent or employee of the City.
Services: All services, work and actions by:the:Consultant performed or undertaken. . .
:pursuann
t to the Agreement.
Fee: Amount paid to the Consultant as compensation for Services;
Proposal Documents: Proposal Documents shall .mean City of Miami Beach Request for
Qualifications: No. 20.17-11.9KI3 for Smart City Street Lighting System,.
together with all amendments thereto, issued by the City in contemplation
of.this Agreement (the RFP), and the Consultant's proposal in response
thereto (Proposal), all of which are hereby incorporated:andmade a part •
-
hereof, provided, however, that in the event: of an express conflict
between the Proposal Documents and this Agreement, the following order
of precedent shall prevail:this:Agreement;the RFP; :and:the Proposal..
Risk Manager: The Risk Manager of the City, with offices at 1700 Convention Center
Drive, Third Floor, Miami Beach, Florida 331.39; telephone.number (305)
673-7000, Ext 6435;and fax number(305) 673-7023. . --
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SECTION 2
SCOPE OF SERVICES
2.1 In consideration of the Fee to:be paid to Consultantby the City, Consultant shall provide
the:Work and services described under the heading Phase 1A- in Exhibit "A" hereto. (the
Services):
Although Consultant may be provided with a schedule of the available hours to provide its
services, the City shall not control nor have the right to control the hours 'of:the services
performed by the.Consultant; where the services are performed (although.the.CO.will provide
• • Consultant with the appropriate Iodation to perform the services); when the services are . :
performed, including how Many days a week the services are performed; how the services.are
s. : performed, or any other aspect of:the actual manner and means of accomplishing the services :
provided,: Notwithstanding the foregoing, all services provided by the Consultant shall be
performed in accordance with the terms and conditions set forth in Exhibit "A" and to the
reasonable satisfactionof the City Manager. If there are any questions regarding the services
to_be performed, Consultant should contact the following person:
Roy Coley, Public Works Director- •
City of
Miami Beach
170.0 Convention_Center Drive:
Miami Beach, Fl 33139..
2,2 Consultant's Services, and any deliverables incident thereto, shall be completed in
accordance with the timeline and/or schedule related to.Phase 1A in Exhibit"A" hereto. : :
• 2.3 The following are exclusions, assumptions, exceptionsand/or City responsibilities:
•• Pricing estimate for inventory assumes 9,000 lights.. Price will be adjusted if actual
inventory exceeds this amount..
•
•
• Current pricing excludes design of emergency and egress lighting systems. '
•
._Pricing assumes that`other than meter upgrades, no. design modifications will:be
required except replacement as necessary for the lighting circuits:
•
• : The City will provide the Consultant's team with mapsof the City owned, operated, and
: maintained properties in scaled parcel maps or as-built drawings, either inPDFor CAD
: form. :This scope does:not include work:on lands owned,:operated, and maintained by
:private owners, nor does. this scope include properties or public rights-of-way owned,
operated, and/or maintained by other local, county, and state jurisdictions outside of the
;City of Miami Beach: It is also assumed this scope does not include the City leased-
spaces, building, or lands-where_the City is not the owner, operator, or maintainer.
Assumes lightingfor analysis is all City-owned lightfixtures,.-and excludes:utility-owned
lights and any other lights owned by other entities like state/county lights. Consultant
:assumes that all lighting falling under the jurisdiction of the City isincluded in this effort.
This includes not o:nly;corridors,but all City-owned properties. : •
2A Execution of this Agreement only serves as notice to proceed with the scope of work
associated with Phase 1A, as referenced in Exhibit "A" attached hereto. The Phase 1B,and
Phase-,2 forms of contract will be negotiated between the...parties utilizing:Exhibit "A" attached
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hereto. Notwithstanding the foregoing or any otherterm ofthis Agreement, the City shall be
under no obligation to proceed with any work or services beyond those services contemplated in
Phase 1A of Exhibit "A", to this.Agreement. Approval of any other work or services in Exhibit
"A," including without limitation Phase 1B and Phase 2,shall be subject to the prior approval of
the City Commission; which approval, if given at all, shall be at the. City Commission's sole •
discretion:
SECTI.ON'3
TERM.
The term of this Agreement .(Term) shall commence upon execution of this Agreement by all
partieshereto, and shall have an initial term of twelve (12) months. -
Notwithstanding the 'Term provided herein,.Consultant shall adhere to any:specifictimelines,.
sch edules, dates, and/or performance_milestones for completio.n and delivery of the Services,
as same is/are set forth in the timeline and/or schedule referenced for Phase: 1A in Exhibit "A
ereto.
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SECTION.4
FEE •
4.1. In consideration•of the Servicesto be provided, Consultant shall be compensated •
according to:the price and payment termsreferenced for Phase 1A in Exhibit "A" attached
hereto.
4.2 . INVOICING`. •
Upon receipt of an invoice, payment(s) shall be made within forty-five (45) days for that portion.:
(or those portions) of the Services satisfactorily rendered (and referenced in the particular •
invoice):
Invoices shall include a detailed description:of the Services (or portions thereof) provided, and. •
shall be submitted to the City at the following address:
City of.Miami Beach .
Public Works Department .
1700.Convention Center Drive
Miami Beach, FL 33139: .
Attn: Roy Coley,Public Works Director
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SECTION 5
TERMINATION
5.1 TERMINATION FOR CAUSE.
If. the Consultant shall fail to fulfill in a timely manner, or. otherwise violates, any -of the
covenants,agreements, orstipulations material to this Agreement, the City, through its City
Manager, shall thereupon have theright toterminate this Agreement for cause, Prior to
• exercising its option to terminatefor cause, the City shall notify the Consultant of its violation of
the particular term(s) of this Agreement, andshall grant Consultant thirty (30) days to cure such
default: If such default remains uncured after thirty (30) days, the City may terminate this
Agreement without further notice to Consultant. Upon termination, the City shall be fully
discharged from any and all liabilities, duties, and terms arising out of, or:by virtue of, this
Agreement, provided that Consultant shall be paid only for those Services satisfactorily :
performed and accepted by the City prior to the effective date of such termination:
Notwithstanding the above, the Consultantshall not be relieved of liability to the: City for •
damages:sustained by the City by any breach of the.Agreement by the Consultant: The City, at
its sole option and discretion, shall be entitled to bring any and.all legaliequitable actionsthatit
deems to be in its best.interest in order to enforce .the:City's rights and:remedies against
Consultant, The City shall be entitled to recover all costs of such actions, including reasonable
attorneys'fees.:
5.2 . TERMINATION FOR CONVENIENCE.OF THE CITY
THE ; CITY MAY ALSO, THROUGH ITS CITY MANAGER, AND FOR : ITS
CONVENIENCE AND WITHOUT CAUSE, TERMINATE THE.AGREEMENT AT ANY
TIME DURING THE TERM BY GIVING WRITTEN .NOTICE. TO CONSULTANT OF
SUCH TERMINATION;:WHICH:SHALL:BECOME EFFECTIVE WITHIN THIRTY (30)'
DAYS FOLLOWING. RECEIPT BY THE CONSULTANT OF SUCH NOTICE.
ADDITIONALLY, IN THE EVENT OF A PUBLIC HEALTH, WELFARE OR SAFETY
CONCERN, AS DETERMINED BY THE CITY MANAGER, IN THE CITY MANAGER'S
SOLE DISCRETION, THE CITY MANAGER,. PURSUANT TO A VERBAL . OR
WRITTEN NOTIFICATION TO CONTRACTOR, MAY IMMEDIATELY SUSPEND THE
SERVICES UNDER THIS AGREEMENT FOR A TIME CERTAIN (IN WHICH CASE
TIME FOR PERFORMANCE SHALL BE EXTENDED TO ACCOUNT FOR THE DELAY
CAUSED BY SUCH SUSPENSION), OR IN THE ALTERNATIVE, TERMINATE THIS
AGREEMENT ON A GIVEN: DATE. IF THE AGREEMENT IS TERMINATED: FOR.
CONVENIENCE: BY :THE CITY, CONSULTANT SHALL BE PAID FOR . ANY
SERVICES SATISFACTORILY PERFORMED UP TO THE DATE OF TERMINATION;
FOLLOWING WHICH THE CITY SHALL BE DISCHARGED FROM ANY AND ALL
LIABILITIES, DUTIES,-AND TERMS ARISING OUT OF, .OR BY VIRTUE -
AGREEMENT.
5.3 TERMINATION FOR INSOLVENCY
The City also reserves the right to terminate the Agreement inthe event the Consultant is
placed either in voluntary or involuntary bankruptcy or makes.an assignment for the benefit of
creditors. In such event, the right and obligations for t_he•parties shall be the same as provided
• for in Section 5.2. • •
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SECTION 6
INDEMNIFICATION AND INSURANCE REQUIREMENTS
6.1 INDEMNIFICATION
Consultant agrees to indemnifyand hold harmless the City of Miami. Beach and its officers, �.
employees,.agents, and contractors,from and against any and all third party actions (whether at �.
law or in :equity), claims, liabilities, losses, and expenses, including, but not limited to,
reasonable attorneys' feesand costs,:forpersonal; economic or bodily injury; wrongful death,
loss of or damage to property, arising from the negligent acts, errors, omissions or other
wrongful conduct arisingfrom.the negligent acts, errors, omissions or other wrongful conduct of
the Consultant, its officers, employees; agents, contractors, or any other person or:entity acting
under Consultant's control or supervision, in connection with; related to, or as a result of the
Consultant's performance.:of the Services.:pursuant to this:Agreement. To,that extent, the.:.
Consultant shall pay all: such third party claims and losses and shall pay :all such costs and . "
judgments which may issue from any lawsuit arising:from:such claims and losses, and shall pay
all costs and reasonable attorneys'fees expended by the City in the defense of such claims and
- losses,including appeals. The Consultant expressly understands and agrees that any insurance
protection required by this Agreement or otherwise provided by the Consultant shallin no way
limit the Consultant's responsibility-to indemnify, keep and save harmless and defend the City or
its officers, employees, .agents and instrumentalities as .herein proviided. .Notwithstanding
anything tothe contrary contained herein, neither Consultant nor the City of Miami Beach will be
responsible to the other for any.special, indirect, or consequentialdamages; including but not
limited to loss of.use of lost profits.,
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The: parties agree that one percent (1%) of the total compensation :to Consultant for
performance of the Services under.this Agreement is the specific consideration from the City to
the Consultant for the Consultant's indemnity agreement. The provisions of this Section 6:1 and
of this indemnification shall survive termination or expiration of this Agreement:
:�. 6.2 INSURANCE REQUIREMENTS
• The.Consultant shall maintain and carry in full force during the Term, the following insurance:
1. Consultant General Liability; In the amount of$1,000,000;
2.Consultant Professional Liability, in the amount of$200,000; and
3:Workers Compensation&EmployersLiability,as:required:pursuant to Florida Statutes.
The insurance must be:furnished byinsurance companies: authorized to dobusiness in the'
State of.Florida, :All insurance policies must be issued by companies rated no less than 'B+" as
to management.and not, less than."Class VI" as.tostrength by thelatest. edition .of.Best's. .
Insurance Guide; published by A.M. Best Company, Oldwick, New Jersey, or its.equivalent. '
All of.Consultant'scertificates shall.contain endorsements providing that written notice shallbe
given to the City at least thirty (30) days prior to termination, cancellation or reduction in
. coverage in:the policy: The insurance certificates for General Liability shall:include th a City as
an additional-insured and shall contain a waiverof subrogation endorsement:
Original certificates of insurance must be submitted to the City's Risk Manager for approval
(prior to:any work and/or services commencing) and will be kept on file in.the Office of the Risk
- Manager. The:City shall have the right to obtain from the Consultant.specimen copies of the:
insurance policies in the,event that submitted certificates of insurance are inadequate to
ascertain compliance with required coverage.
The Consultant is also solely responsible for obtaining and submitting:all insurance certificates
for any.sub-consultants.:
Compliance with the foregoing requirements shall not relieve.the Consultant of the liabilities and i.
obligations under this Section or under any other portion of:this Agreement:
The Consultant shallnot commence any work and or services pursuant to this Agreement until
all insurance required under this Section hasbeen obtained and such insurance has been
approved by the City's Risk Manager.. •
SECTION 7
LITIGATION JURISDICTION/VENUE/JURY TRIAL WAIVER
This Agreement shall be construed in accordance with the laws of the State of Florida, This
Agreement shall be enforceable in Miami-Dade County, Florida, and iflegal action is_necessary
by either party with respect to the enforcement of any or all of the:terms or conditions herein,
exclusive_venue.for the enforcement of same shall lie in Miami-Dade County, Florida. By. . .
entering into this Agreement; Consultant and the City expressly waive any rights either party
may have to a trial by jury of any civil litigation related to or arising out of this Agreement: ._
SECTION 8
LIMITATION OF CITYS LIABILITY
The City desires to enter into this Agreement only if in so doing the City can place a limit on the
'City's liability for any cause of action, for money damages due to an alleged breach by the City
of this Agreement, so that its liability for any such breach never exceeds the sum of $10,000..:
Consultant hereby expresses its willingness to enter into this Agreement with Consultant's
recovery from.;the City for any.damage action for breach of contract to be.limited to a maximum
:. . amount of$1.0,000.
Accordingly, and notwithstanding any other term or condition of this Agreement, Consultant
herebyagreesthat the.City shall not be.liable to the Consultant for:damages in an .amountin
excess of$10,000 for any action orclaim for breach of contract arising out:of the performance
or non-performance of any obligations imposed upon the City by.this Agreement.
Nothing contained in this section or elsewhere in this Agreement is in any way intended to be a
waiver of the limitation:placed upon the;City's liability, as.set forth in Section 768.28, Florida
Statutes:
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SECTION 9 . .
DUTY OF CARE/COMPLIANCE WITH APPLICABLE LAWS/PATENT RIGHTS;COPYRIGHT;
AND CONFIDENTIAL FINDINGS : is
9.1 DUTY OF CARE.
With respect to the performance of the work and/or service contemplated•herein, Consultant
shall exercise that degree: of:.skill, care, efficiency and diligence normally: exercised by :
reasonable persons :and/or recognized :.professionalswith respect to the performance of
comparable work and/or services..
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9.2COMPLIANCE WITH APPLICABLE LAWS
•
In its performance of the work and/or services, Consultant shall comply with all applicable laws,
ordinances; and regulations of the City,: Miami-Dade County; the State of Florida, and the•
federal government, as applicable:
9.3 PATENT RIGHTS; COPYRIGHT; CONFIDENTIAL FINDINGS_.
:Any work product arising out of.this- Agreement;- as well as all information specifications,
• processes, data and findings,are intended to be the property of the City and shall not otherwise
be made public and/or disseminated by Consultant, without the prior written consent Of the City
Manager, excepting any:information, records etc. which are:required to be disclosed pursuant to
Court Order and/or Florida Public Records Law.
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All reports, documents, articles, devices, and/or work produced in whole or in part under this
Agreementareintended to be the sole and exclusive property of the.City, and shall not be
• subject to any application forcopyright or patent by or on behalf of the:Consultant orits
employeesor sub-consultants, without the prior writtenconsentof the.City Manager:
SECTION 10
GENERAL PROVISIONS
1.0:1 AUDIT AND INSPECTIONS.
Upon reasonable verbal or written notice to Consultant, and at any .time during normal
business (i.e. 9AM - 5PM, Monday through Fridays, .excluding nationally recognized
holidays), and as often as the City Manager may, in his/her reasonable discretion and-
judgment, deem:necessary, there,shallbe made available to the City Manager, and/or such
representatives as.the City.Manager.May deem to act on the City's behalf, to audit, examine
and/ or:inspect,=any and:all other documents and/or records relating to all matters covered by •
this Agreement. Consultant shall maintain any and allsuch records at its place of business at
the address set forth in the"Notices" section of this Agreement.
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10.2 INTENTIONALLY DELETED
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10.3 ASSIGNMENT, TRANSFER OR SUBCONSULTING
Consultant shall not subcontract, assign,: or transfer all or anyportion of any work and/or
service under this Agreement without theprior written consent of the City Manager, which
consent, if. given . at all, shall be in the Manager's sole judgment and discretion.
Notwithstanding the foregoing, the.parties agree that. Jacobs Engineering, Infinite Source
Communications, Hotwire Communications, Virginia Tech Transportation Institute, Levatas ;.
and Ever'. Consulting are approved subcontractors. Neither this Agreement, nor any term or
provision hereof,'or right hereunder, shall be assignable unless:as:approved pursuant to this
Section, andany attempt to make such assignment(unless approved) shall be void. •
10.4: PUBLIC ENTITY CRIMES.
Prior to commencement of the Services, the Consultant shall file a State of Florida Form PUR
7068, Sworn Statement under Section 287.133(3)(a) Florida Statute on Public Entity Crimes
with the City's Procurement Division.
10.5 NO DISCRIMINATION
In connection with the performance of the Services, the Consultant shall not exclude from
participation in, deny thebenefitsof, orsubject todiscrimination anyone on the grounds of
race,color, nationalorigin, sex, age, disability, religion, income or family status. . . .
Additionally, Consultant shall comply fully with the City of Miami Beach Human Rights
Ordinance, codified:in Chapter 62 of the..City Code, as may be amended from:timeto time,
prohibiting discrimination in : employment, housing, public accommodations, :and public.
services• on account .of actual or perceived _race, color, national origin;_ religion, sex,
intersexuality, gender identity, sexual orientation, marital and familial status, age:, disability;.
ancestry, height, weight, domestic partner status, labor organization membership, familial
situation, or political affiliation.
10.6 CONFLICT OF INTEREST
Consultant herein agrees-to adhere.to and be governed by all applicable Miami-Dade:County _
Conflict of Interest Ordinances and Ethics provisions, as set forth in the Miami-Dade County
Code, as may be amended from tirne totime; and by the City of Miami Beach Charter.and .
Code, as may be amended from time to time; both of which,are incorporated:by reference as if:
fully set forth herein. : . :• :
Consultant covenants that it presently has no interest and shall not acquire. any interest,
directly or indirectly,which could conflict in any manner or degree with the performance of the
Services. Consultant further covenants that in theperformance:of this Agreement, Consultant -
shall not employ any person having :any such interest. No member of or delegate to the
Congress-of the United States shall be admitted to any share or part of this Agreement or to
any benefits arising therefrom.
10.7 CONSULTANT'S COMPLIANCE WITH.FLORIDA PUBLIC RECORDS LAW''
(A) Consultant shall:comply with Florida Public Records law under Chapter 119, Florida
Statutes, as may be amended from:time to time.
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(B) The-term"public records" shall have the meaning set forth in Section 119.011(12),which
means all documents, papers, letters, maps, books, tapes, photographs, films, sound
recordings, data processing software, or other material, regardless of the physical form;
characteristics, or- means of transmission, made .or received pursuant to law or. ...
'ordinance or in connection with the transaction of official business of the City.
(C). Pursuant to Section .119.0701 of the Florida Statutes, if the Consultant meets the.
:definition of"Contractor"as defined in Section 119:0701(1)(a),the Consultant shall: •
(1) Keep and:maintain public records required by the City to perform the service;:
(2) Upon request from the City's custodian of public records, provide the City with a
copy of the requested records or allow therecords to be inspected or copied
withina reasonable time at a cost that does not exceed the cost provided in
Chapter 119, Florida-Statutes or as otherwise provided by law;.
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(3) Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed, except as authorized .
by law,:for the. duration:of the contract.term and followingcompletion of the
Agreement if the Consultant does not:transfer the records to the City; :
(4) Upon completion of the Agreement, transfer, :at no cost to the City, all public
records in possession :of the Consultant or keep and maintain public records
. required by the City to perform the service. .If thee• cords
. : transfers :all public
records to .the City upon :completionof the. Agreement; the.Consultant shall . .
- destroy any duplicate public records that are exempt or confidential and exempt
from public records disclosure requirements.. If the Consultant keeps and
maintains public records upon completion of the Agreement, the Consultant shall
meet all applicable requirements for retaining public_.records..All records stored
electronically must be provided to the City, upon request from the City's
custodian of publicrecords, in a format thatis compatible with the information
technology-systems of the City.
(D) REQUEST FOR RECORDS; NONCOMPLIANCE
(1) A request to inspect or copy public records relating to the City's contract for
services must be:made directly to the City. If the City does not possess the
• requested records, the. City shall inimediately notify the Consultant of the
request, and the Consultant mustprovide the records to the City or allow the:
records.to be inspected or copied within a reasonable time.
(2) Consultant's failure to comply with the City's request for records shall constitute a '
breach of this Agreement, and the.City,at its sole discretion, may: (1) unilaterally
terminate the Agreement;: (2) avail itself of the remedies set forth :under the.
Agreement;and/or(3) avail:itself of any avallable.remedies at law or. in equity.-
(3) . A Consultant who fails to provide the public records to the. City within ,a
reasonable time may be subject to penalties under s. 119.10.
: {E) CIVIL ACTION. .
(1) If a-civil action is filedagainst a Consultant to compel production of public records _
relating tothe City's contract for services, the court shall assess and award
against_ the Consultant: the reasonable: costs. of enforcement,:' including
• reasonable attorney-fees, if:
a. :The court determines that the Consultant unlawfully refused to comply with
the public records request within a reasonable time; and
b. At least 8 business days before filing the.action, the plaintiff provided written
: notice: of the public records request,: including a statement that the:
Consultant hasnot complied with the request, to the City and to the
Consultant.
(2) A notice complies with subparagraph (1)(b) if it is sent to the City's custodian of !�.
public records and to the.Consultant at the.Consultant's address listed on its.
contract with the City or to the Consultant's registered agent. Such notices must
be sent by common carrier delivery service or by registered, Global Express
Guaranteed; or certified mail, with postage or shipping paid by the sender and.
with evidence:of delivery, which may be in an electronic format.
(3) A Consultant who complies with a public records request within 8 business days
• after the notice is sent is not liable for thereasonable costs of enforcement.
(F) IF. THE CONSULTANT HAS QUESTIONS REGARDING . THE
APPLICATION OF CHAPTER 119, FLORIDA. STATUTES, TO THE
CONSUL.TANT'S DUTY : TO PROVIDE PUBLIC . RECORDS
:RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN
OF PUBLIC RECORDS AT:
:CITY OF MIAMI BEACH
:ATTENTION RAFAEL-E. GRANADO, CITY CLERK
:1700.CONVENTION CENTER DRIVE
MIAMI.BEACH, FLORIDA 33139 .
E-MAIL: RAFAELGRANADO(c MIAMIBEACHFL:GOV
:PHONE: 305-673-7411
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SECTION 11 . . : .
• NOTICES.
All notices and communications in writing:required or permitted hereunder, shall be 'delivered:
personally-to the representativesof the Consultant and the City listed below or may, be mailed
by U.S. Certified Mail, return receipt requested; postage prepaid,or by a nationally recognized
overnight delivery service.
Until changed.by.notice,in writing, all such:noti.ces and communications shall be addressed as
follows:
TO CONSULTANT: Mary-Suzanne Powell.
Area General Manager
Johnson Controls,.Inc.
15901 SW 29th_Street#801
Miramar., FL.33027
Marysuzanne:powell@jci..com •
TO CITY - City of:Miami Beach
: 1700 Convention Center.Drive
Miaml Beach,:FL 33139
Attn: Jimmy Morales,City Manager
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City of Miami Beach
1700 Convention Center Drive
Public Works.Department
Miami Beach,ach, FL 33139
At n. .Roy Coley, Director
t •
COPY TO: City Of Miami:Beach '
1700 Convention Center Drive:_
Beach, FL 33139
Miami Be
Attn: .Raul Aguila, City Attorney.
Notice may also be provided to any other address designated by the party to receive notice if such
alternate address is provided via U.S. certified mail, return receipt requested, hand delivered, or by
overnight,delivery. In the event an alternate:notice address is properlyprovided, notice shall.be .
sent tki such alternate address in:addition:to.any other address which notice would otherwise be.
sent,:unless other delivery instruction as specifically provided for by the party entitled to notice. •
Notice shall be deemed given on the date of an acknowledged receipt or, in all other cases, on the
date of receipt or refusal:
SECTION 12.
MISCELLANEOUS PROVISIONS
12.1 CHANGES AND.ADDITIONS:
This Agreementcannot be modified or amended without. the express written consent of the
parties. No modification, amendment, or alteration of the terms or conditions contained herein
shall be effective unless contained in.a written document executed:withthe:same formality and
is
ofequal:dignity herewith..
12.2 SEVERABILITY.
j .
If any term or provision of this.Agreement is held invalidor:unenforceable, the remainder of this
Agreement shall not be affected and every other term and provision of this Agreement..shall be .
valid and be enforced to the fullest extent permitted by law.
12.3 . WAIVER OF BREACH
A.party's failure to enforce any provision of this Agreement shall not be deemed'a waiver of
such provision or modification of this Agreement. 'A party.'s waiver of any breach of a provision
of this:Agreement shallnot be deemed a waiver of any Subsequent breach and shall not be
: construed to"be:a modification of the terms of this Agreement.
12.4 JOINT PREPARATION
The parties hereto acknowledge that theyhave sought and received Whatever competent advice
and counsel as was necessary for them to form a full and complete understanding of all rights-=-
andobligations:herein and that the preparation of:this Agreement has been:a joint effort of the .
parties, the language:has been agreed to byparties to express their mutual intent and:the'
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resulting document shall not, solely as a matter of judicial construction, be construed more
severely against one of the parties than the:other:
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12:5 :'ENTIRETY.OF AGREEMENT
The City and Consultant agree that this is the entire Agreement between the parties. This
Agreement supersedes all prior negotiations, correspondence, conversations, agreements or �.
understandingsapplicable to the matters contained herein, and there are no commitments,
agreements or understandings concerning the subject matter of this Agreement that are not
contained In this document. Title and paragraph headings are for convenient reference and are
not intended to confer any rights or obligations upon the parties to this Agreement. .
[REMAINDER OF THIS PAGE LEFT INTENTIONALLY BLANK].
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by..
their appropriate officials,as of the date first entered above.
FOR CITY: _ CITY OF MIAMI BEACH, FLORIDA
ATTEST: I
City lark Citl' ana•-
Date: 12.. >`t 4S \ B��� 44,�� .
0 � ,;
FOR CONSULTANT: \1'4: ',1NCORP ORg s CONTROLS,INC.
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ATTEST: \n 1, c k ' 0;g'�
4 C fir•*F_
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EXHIBIT A—SCOPE OF SERVICES
Phase 1A
1. Engagement Plan:
Consultant shall develop and implement an engagement plan for communicating with City of
Miami Beach stakeholders the need for smart street lighting; the benefits to the City of Miami
Beach (City) related to improved public safety, equality of access, and revenue; and the
preservation plan for unique neighborhood aesthetics.
The engagement plan will include the following:
(a) One (1) Ideation Session with City Staff, Public Safety Department, Environmental and
Sustainability Department, IT Department, and Finance Department to discuss the plan
and optimal areas of focus, key stakeholders, and technology requirements to be held at
1755 Meridian Ave. Consultant's responsibilities for the Ideation Session include:
coordination of meeting, scheduling venue, calendar invites, draft invitation letter,
securing RSVP of additional agency stakeholders, meeting material preparation, set up,
breakdown and preparing meeting summary. The day long ideation session will gather
key City stakeholders in a facilitated workshop setting to develop consensus around
short-term and long-term priorities for implementation of smart City infrastructure,
applications and services. Initial exercises will focus on defining measures of success
and prioritizing needs based on importance to the City. The workshop will then evaluate
and prioritize future smart City capabilities based on their impact to City operations
(efficiency, productivity, and cost) and impact on the community (services, safety,
sustainability, and resilience). The workshop will close with a discussion of next steps
and required actions.
(b) Organize maximum of ten (10) meetings with City representatives or stakeholders,
HOAs, and committees. Any additional Ideation sessions requested by the City will be
billed on a Time and Material basis. This task will involve Consultant securing a place
on a City Commission meeting, and may also require a presentation before the Design
Review Board (DRB) or Historic Preservation Board (HPB) as an informational item.
Final approval of the design shall require DRB and HPB approval, as quasi-judicial
applications filed by the City. In order for Consultant to schedule meetings, the City will
provide required information and assistance to be included on the agenda for the
respective meetings. Consultant's responsibilities for this task includes:
o Project research and development of stakeholder list.
o Identify and research technical groups and general public.
o Develop participation list and outreach timeline.
o Research and provide list of key stakeholders, agency representatives,
community groups, general public.
o Coordination of meeting, scheduling venue, calendar invites, draft
invitation letter, securing RSVP of additional agency stakeholders,
meeting material preparation, set up, breakdown and preparing meeting
summary.
0
(c) Conduct six (6) Smart Street Lighting Plan informational presentation sessions including
experts from the Illumination Engineering Society, Johnson Controls Lighting Engineers,
Virginia Tech Transportation Institute experts, Connectivity Engineers from Hotwire
Communications, Jacobs, Levatas; facilitated by Infinite Source Communications.
Informational presentation sessions will be held at City determined locations on mutually
agreed dates and times. To be held at Miami Beach determined locations on mutually
agreed dates and times - two in North Beach, two in Middle Beach and two in South
Beach. Consultant's responsibilities for the presentation sessions include:
identifying/securing meeting site, advertisements/announcements, sign-in sheets, name
tags, audio recording.
(d) Technical Review Committee - Coordination, set up and follow-up. Conduct three (3)
Technical Review Sessions with appointed elected official representatives, technical
experts, key stakeholders, and agency representatives to discuss: Purpose and need
(meeting 1); Alternatives (meeting 2); and Final plan (meeting 3). Final Plan Meeting is
held to receive feedback in conjunction with the public.
(e) Develop messaging to City Residents on the need for smart street lighting and
technology infrastructure within the City via internet broadcasts, social media
messaging, email, and mailed flyers; including messaging on dates and locations for
informational presentation sessions.
(f) Develop and identify property commercial and residential owner list, confirm contact
information and property pull from Miami Dade Property search and delivered
electronically to the City.
Key Deliverables during this task:
Ideation Session with Recommendations to Implement in Phase 2
o Discussion items considered that will be promoted further, listed in priority order;
o Discussion items considered and rejected with no further consideration;
o Qualitative matrixed evaluation scoring of each of the criteria outlined in the
Ideation Scope;
Informational & Key Stakeholder Presentation Sessions
o Copies of formal presentations for record purposes;
o Discussion items considered that will be promoted further, listed in priority order;
o Discussion items considered and rejected with no further consideration;
Smart Street Lighting Plan informational presentation sessions
Technical Review Sessions
o Discussion items considered that will be promoted further, listed in priority order;
o Discussion items considered and rejected with no further consideration;
Collateral and Messaging for Residents
o Copies of collateral that will be distributed to the Residents;
o Plan of the means and methods for messaging to the Residents;
2. Urban Lighting Inventory
This Agreement covers work within the current boundaries of City-owned properties and
corridors in which the City controls, oversees, and maintains all lighting equipment of conduit,
fixtures, poles, and other power supply equipment. The City shall confirm City boundaries with
Consultant prior to work commencement.
Lighting Plan scope includes the following tasks:
Perform Urban Lighting Inventory
Phase 1a Project Execution plan /Timeline Perform Urban Lighting Inventory
Consultant shall complete an inventory of existing City- and Florida Power & Light-owned
lighting pole/fixture locations and light fixture type for the 169 miles of City roadways, along with
municipal-owned landmarks, buildings, structures, and public corridors within the public parks,
City boardwalk, public schools and youth centers located within the City using the existing City
database.
The following data will be collected (as applicable or available):
GPS location of each asset
Asset ID number(if present)
Asset owner(City or utility)
Pole type, height, and material
Arm type and material
Fixture type
Lamp type and wattage
Type of service (e.g. overhead, underground)
Condition of pole/arm/fixture/lamp
Photos of each asset including any existing damage
Cross referencing existing database information for accuracy
Key Deliverables for Lighting Inventory:
Perform a 100% street lighting system inventory up to a maximum of 9,000 poles, providing
a Microsoft Excel workbook or CSV file containing the available data points for each
asset as described herein to the extent the data exists or can reasonably be ascertained
3. Develop Citywide Lighting Standards
Once the inventory is completed, the Consultant will use the inventory of the existing urban
lighting system and the available data from City's lighting photometric analysis to frame the
development of a citywide lighting standard.
This scope assumes the following land use types will fall within the boundaries of this scope.
The City will confirm the inclusion of these land use types, or others such as the City owned,
operated, and maintained property within mixed-use land uses, prior to finalizing work plan and
approaches by the Consultant.
• City owned, operated, and maintained public right-of-way corridors which contain
the City owned, operated, and maintained lighting infrastructure.
• City owned, operated, and maintained site lighting around buildings and facilities
within Civic and Government Use and the Convention Center District.
• City owned, operated, and maintained parking facilities and open space within
public right-of-way corridors, Civic and Government Use and Convention Center District
land uses, covering exterior lighting infrastructure.
The Consultant's approach to developing citywide lighting standards will utilize as a governing
standard the practices recommended by the Illuminating Engineering Society of North America
(IESNA) to address sustainable lighting strategies that provide greater connectivity among the
City's specific neighborhoods, historic districts, and targeted economic centers and will consider
feedback received from the public outreach in the Engagement Plan.
This scope covers the development of lighting standards for the following zoning districts:
Corridors—Arterial, Collector, Local (3 types)
Parking
Hospital District
Civic and Government Use/Parks
Convention Center District
Multifamily, Planned Residential Development Districts
Waterway.Districts
The Consultant will also confirm neighborhoods, historic districts, or specific zoning districts
deemed as economic activation zones with the City, or other areas where special consideration
must be given for lighting standards that are not covered above or having overlapping zones
such as historic districts, environment preservation areas, or transit corridors. This scope
assumes up to four(4) of these specialty lighting standards will be developed.
The lighting standards will include the following information:
• Background and Purpose
o Vision
o Mission
o Guiding Principles or Goals
• Luminaire Specification
o Light sources
o Color temperature and color rendering index
o Luminaire specific attributes
• Lighting Design Criteria
o Introduction
o Zoning district classifications
o Lighting Design and calculation approach and requirements
o Specialty lighting standards
Preliminary Standards will include complete information as listed above. Final standards will
incorporate comments from Miami Beach on the Preliminary Standards submittal.
Key Deliverables for Citywide Lighting Standards:
Informational Meetings
Preliminary (50%) Citywide Lighting Standards
Final (100%) Citywide Lighting Standards
Lighting map to illustrate lighting zones and needs suitable for presentation to City
stakeholders. Map to be provided in an electronic format.
Lighting design criteria and luminaire specifications
4. Develop Urban Lighting Approach
Perform a Citywide lighting analysis to identify existing lighting levels and deficiencies. Using
this analysis, along with the development of citywide lighting standards, the Consultant will
apply these standards and research to develop a citywide plan to upgrade the existing urban
lighting system.
Key Deliverables during this task:
Submit preliminary Urban Lighting Analysis Report. Report will include:
o Street lighting inventory
o Analysis of existing lighting levels
o Identification of areas with deficient lighting compared to existing national
standards
Submit final Urban Lighting Analysis Report. Report will include:
o Street lighting inventory
o Analysis of existing lighting levels
o Identification of areas with deficient lighting compared to new Citywide Lighting
Standards
o Recommendations for lighting level changes to comply with new Citywide
Lighting Standards
5. Revenue Generation
(a) Consultant will identify the preliminary costs for implementation and an indicative range
of potential revenue generation for smart City technologies and services. Potential revenue
generating options include:
1. Leasing space on vertical assets — The market value for the City's vertical assets (light
poles) cannot be fully established until the Smart Street Lighting design, specification
and Request for Proposal documents are completed and market competitive proposals
are received and evaluated compared to the RFP. Per State Statute, the models will
nominally reflect $150 annually per pole to deploy small cell technology until such time
that the City advises otherwise. Deployment and leasing shall be consistent with State
law, Chapter 337, Florida Statutes.
2. Public WiFi — Utilizing the Smart Lighting grid wireless access could be made available.
There are several companies in the market that will operate this service for the right to
sell advertising.
3. High speed data networks/streaming services — By including a fiber optic network in the
Smart City plan the City will have the potential to lease space for network. There are
several scenarios that would generate ongoing revenue for the City.
4. Data APIs and Actionable Insights - The Design and Data teams anticipate, depending
upon the design and applications selected by the City, an opportunity to market several
distinct data sets to local small businesses as well as corporations which consume such
data and insights. These opportunities with be presented to the City for consideration
however there will be no plans or modeling for data collection without written direction
from the City.
(b) Preliminary Financial Plan and Models will include the following tasks:
(1) Connectivity Monetization Strategy. The Consultant will perform a high-level assessment of
wireless connectivity in the City, which will inform the basis for monetization from wireless
carriers from installation of network nodes associated with densification and future 5G
buildouts. The Consultant will:
o Create a preliminary financial model based on monetization of network from
wireless carriers. This financial model will be based on a work product including
a high level heat map analysis of wireless network deficiencies in City,
conversations with wireless carriers regarding wireless augmentation plans in
City, and internal network analysis based on current small cell deployments.
(2) Preliminary data monetization recommendations:
o Identify candidate technologies, market data need, and best practices for
aggregation, storage, and syndication
o Identify target customers
o Connect data availability to potential use cases and business logic
o Establish short-term and long-term priorities for data usage
o Identify vendor list for audit based off use cases
o Evaluation all existing data sources, and data sources identified in the ideation
session, for opportunity value, data quality/availability, and ease of integration
(3) Preliminary Financial Plan and Models will include the following tasks:
Data monetization recommendations
o Initiate negotiations with target customers
o Map out governance roadmap for data quality, master data management, and
key governance use cases
(4) Updated Connectivity Monetization Strategy.
o Preliminary financial model based on monetization of network from wireless
carriers. Financial Model will include details regarding the estimated number of
poles that are likely to be leased to wireless carriers and an absorption model
based on their network augmentation over the next five (5) years.
During Phase I a, Consultant will combine the cost and revenue forecasts into a preliminary
financial model to provide the City with options for investment and revenue generation
consistent with the City budget and risk objectives. Consultant will work with the City to secure
non-binding agreements for the revenue generating features that are included in the final
design.
Key Deliverables for during these tasks:
• Submit Preliminary (Order of Magnitude) Revenue Generation Plan and Models
o Smart City applications/services with associated network requirements,
estimated costs, and revenues
o List of potential technologies and market value
o List of potential data customers
o Preliminary revenue forecast models
Should the City, through its City Commission, elect to move forward upon completion of
Phase 1A, the following scopes will be addressed in subsequent Phases:
Phase 1B
6. Computerized Maintenance Management System (CMMS) for urban lighting
assets
The Consultant Team will develop the criteria for the lighting system CMMS and select an
appropriate product for implementation in Phase 2. The main function of the CMMS will be to
enable status monitoring and management of the lighting system with real-time notifications of
changes including light fixture malfunctions, alerts, updates, upgrades, and quality service
monitoring. The CMMS will be compatible with the streetlight NEMA 7-pin receptacle and
provide real-time monitoring capabilities of street light performance, control dimming and on/off
of the light fixture.
Key Deliverables for CMMS for urban lighting assets:
• Submit Preliminary CMMS report. This report will include technology options, system
capabilities and limitations, and preliminary cost estimates.
• Submit final CMMS report. This report will include final CMMS system selection,
specifications, and firm pricing.
7. Preliminary Upgrade Plan and Construction Plans for Architectural and Street
Lighting Design Upgrades
The Consultant team will develop preliminary lighting system upgrade plans which will include
typical land use and neighborhood-specific street lighting design documents. This process will
include the following tasks:
1. Inventory data from Task 2, Urban Lighting Inventory, will be imported into a relational
database.
2. Using Consultant's customized, open platform, and project-specific GIS (Geographic
Information System) mapping software, the locations of each fixture will be mapped out
graphically with pins depicting each fixture/pole in the City's street light inventory.
3. The GIS software data will be exported in a format such that manufacturers can design
fixture replacement options.
4. Photometric designs will be created for each proposed manufacturer's fixture design(s)
for up to (5) five typical representative corridor types including: roadway, intersection,
and sidewalk conditions, as well as up to (5) five typical representations of municipal
owned spaces such as: parking lots, park and open space pathways, and other City-
owned civic spaces.
5. The GIS software database will then be used during the Phase 2 implementation as a
construction management program for the citizen of City, the City stakeholders, and the
Consultant team to provide real-time updates on the project status and scheduling.
6. This stage will also include sample installations/mockups of no greater than (10) fixtures
in each of four (4) separate City locations (maximum of 40 total fixtures). Specific
locations will be determined in collaboration with the City. Mockups will be performed in.
accordance will all applicable code requirements.
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Luminaire schedules and luminaire specification sheets will be incorporated for architectural
mounting details. Luminaire and controls budgets will be prepared by the Consultant team to
develop ' a ':basis of design report, which will include citywide standards and branding
opportunities and present findings of the urban lighting analysis. The basis of.design report will
advance recommendations that will help advance the City's initiatives around carbon and overall
energyconservation, public safety, walkability and transit, aesthetics, economic development
and transit-oriented development, as well as connectivitywith the ability to develop a smart
platform of smart City technology implementation.
Key Deliverables for Preliminary Upgrade and.Construction Plans:
• Submit Preliminary (50%) Lighting Design Deliverables
o Preliminary KMZ map file showing fixture inventory.with GIS location information
o Microsoft' Excel workbook or CSV file detailing existing inventory data collected
during Urban Lighting Inventory task along with proposed luminairereplacement
options and associated specifications.
o . Preliminary photometric designs for up to ten (10) typical roadway types and
municipal owned spaces using IES. files from selected LED manufacturer
luminaires.
o Relational database access and user accounts will be provided for City-specified
individuals. :'
o Install Mockups to include no greater than ten (10) fixtures in each of four (4)
separate City locations
• Submit Final (100%) Lighting Design Deliverables
o Final KMZ map file showing fixture inventory with GIS location information
o Microsoft Excel workbook or CSV file detailing existing inventory data collected
during Urban Lighting Inventory task and final selected LED manufacturer fixture
specifications and manufacturer data sheets.
Final photometric designs for selected LED manufacturer luminaires in up to ten (10)
typical roadway types and municipal owned spaces using IES files from selected LED
manufacturer luminaires
8. Smart City Roadmap
Consultant Team, in collaboration with the City, will define the vision, goals, and objectives for
future the City smart City services. We will also identify which smart cities services are
applicable to the City (Smart parking, Traffic management, Emergency response, Air quality and
sound sensors, Electric vehicle charging stations, Security cameras, Citizen Engagement) and
use City-defined threshold metrics to develop initial quantities and locations of each type of
device.
It is expected that multiple potential solutions (protocols, networks, etc.) will be identified. To
identify the preferred solution, we would hold a third workshop to define decision analysis
criteria and weighting schemes to be used in a decision analysis and dynamic feasibility
model. Once the preferred solution is identified, the Consultant Team will develop an integrated
Smart City Implementation Plan that includes project timing, interdependencies, and financial
impacts that best meets the City goals and aligns with funding and data monetization
expectations.
The development of the Preliminary Smart City Roadmap includes the following activities:
• Kickoff workshop to verify zoning districts, smart City services, and network
requirements to include in the assessment. Two additional workshops with the City
stakeholders to identify potential smart City services across the City. These workshops
are in addition to the other meetings listed elsewhere in this scope of work.
• Development of up to 10 smart City applications/services. Development will include
network and bandwidth requirements, preliminary deployment schedule, order of
magnitude costs (purchase, installation, and ongoing operations and maintenance), and
order of magnitude revenue forecasts (for revenue generating concepts only).
• The Consultant Team will determine the quantities/locations of sensors for up to 5 and
the balance will be developed with the City provided sensor quantities/locations.
• Up to 9 zoning districts will be defined to be applied across the City. These will be used
to generate a composite of smart City applications and services for the City.
• Assist the City in the development of threshold metrics to evaluate potential smart City
services developed by the full project team including other subcontractors.
• Development of a decision analysis and dynamic feasibility model to rank potential
applications in terms of best value to the City. • This model will take into account the
developed threshold metrics, estimated costs, and estimated revenue streams. This
model will also incorporate the ability to compare, in real-time, multiple scenarios to
understand potential trade-offs between services, quantities, and network options.
• Development of Preliminary technical network architecture
o Create a reference architecture for data aggregation, data mining and data
storage
o Create a reference architecture for data syndication for internal and external
stakeholders
o Preliminary recommendations for the use of machine learning
• Preliminary Report detailing the results of the preliminary Smart City Roadmap. This
Report will address the following topics:
o Introduction
o City Smart City Service Priorities—from Ideation and Kickoff meetings
o City Smart City Service Applications and Services (up to 10)
o Smart City Applications and associated Network Requirements
o Zoning Districts (up to 9 from Citywide Standards) including GIS maps showing
zoning districts across the City
o Public, City owned and pre-defined threshold metrics used to select device type
and locations
o Workshop Process and Summary of Results
o List of Smart City Services (Quantities, Locations, Network Impact)
o GIS maps, in the form of a shape file, showing smart City applications/services
across the City
o Table listing type, number and location of smart City devices
o Revenue Calculations
o Initial Capital Cost, installation and Operation & Maintenance (O&M) cost
o Decision Analysis Process Description
o Smart City Services Prioritization and Decision Analysis Criteria
o Workshop Process and Summary of Results
Deliverables:
• Up to 10 smart City applications/services with associated network requirements,
estimated costs, and revenues
• City Threshold Metrics
• Financial decision model and analysis results
• Preliminary network architecture diagram and reference architecture
• 3 Smart City Roadmap workshops and meeting notes
• Preliminary Report
Final Smart City Roadmap
The development of the Final Smart City Roadmap includes the following activities:
• Development of detailed hardware, data, network, and project requirements. This also
includes the identification and evaluation of potential vendors and manufacturers of
major system components.
• User Interface and User Experience development
o Develop materials for presentation to Miami Beach including presentations,
prototypes and mockups
• Technical architecture
o Final recommendations for the use of machine learning
o Develop syndication strategy
• Development of a Final Smart City Roadmap Report. This Report will include the
following:
o Introduction
o Miami Beach Smart City Service Priorities—from Ideation and Kickoff meetings
o Miami Beach Smart City Service Applications and Services (up to 10)
o Updated Smart City Applications and associated Network Requirements
o Zoning Districts (up to 9 from Citywide Standards) including GIS maps showing
zoning districts across the City
o Threshold metrics used to select device type and locations
o Workshop Process and Summary of Results
o Updated List of Smart City Services (Quantities, Locations, Network Impact)
o Updated GIS maps, in the form of a shape file, showing smart City
applications/services across the City
o Updated Table listing type, number and location of smart City devices
o Updated Revenue Calculations
o Updated Capital Cost, installation and O&M cost
o Decision Analysis Process Description
o Smart City Services Prioritization and Decision Analysis Criteria
o Workshop Process and Summary of Results
o Preferred Smart City Solutions
o Options analysis of Preferred Smart City Solutions
Deliverables
• Network and system requirements for final selected applications
• Prototype and mockup of User Interfaces and User Experience
• Updated operations and maintenance estimates for each selected application
• Development of the Final Smart City Roadmap Report
9. Connectivity Scope
The Consultant team will design a fiber optic network to interconnect each of the City light poles
which will become the foundation of future smart City applications. The preliminary network
design will include:
o Analysis of current utility easement locations.
o Walk out proposed fiber routes to determine installation routes based on existing
infrastructure and other utilities
o Identifying location of vault for each pole for fiber splice point access
o Coordinating with City Officials regarding interconnection to any City buildings to
be included as part of the network design.
Key Deliverables for Preliminary Connectivity Scope:
• List of City buildings to be connected to the future network
• Preliminary network installation map showing proposed fiber routes.
The final network design will include:
o Completing a schematic level CAD engineering drawing of fiber route to connect
fiber network to smart node locations as determined by density analysis. This
drawing will include the major routing between network locations.
o Creating a high level permit plan based on the network design with particular
sensitivity to non-Miami Beach approvals needed in the network build including
Department of Transportation (DOT), Army Corps of Engineers, FPL among
other asset stakeholders located in Miami Beach and identify all required
permits. Permit drawings and packages will not be included in Phase 1. This
work will provide the information necessary to create a budget and a timeline for
installation based on permitting as a gating factor in installation.
o Creating a time schedule for deployment of the fiber network based on the
number of route miles and lead time associated with construction, specifically
noting areas governed by non-Miami Beach governing bodies (i.e. Department of
Transportation).
Key Deliverables for Final Connectivity Scope:
• Schematic level CAD engineering drawing
• Time schedule for deployment of the fiber network including permit timeline and
construction analysis
10. Financial Scope
• Prepare cost savings analysis'utilizing energy, operational, maintenance, and capital
cost avoidance savings.
• Calculate and provide estimated environmental impacts, such as greenhouse gas
reductions and equivalencies (trees planted, cars removed from road,) resulting from the
LED street lighting conversion. Impacts will be calculated based on the estimated kWh
reduction using conversion factors provided by the US EPA, US DOE, and/or other
sources.
• Prepare options for the City revenue generation utilizing Smart City Services included in
the final design. Consultant will also assist the City in negotiating and securing contracts
with the vendors that will provide these services.
• Project savings to be considered are as follows:
o Electrical consumption (kWh), Electrical Demand (kW, on- and off-peak)
o Utility savings, marketing, distribution, and/or delivery costs
o City material/commodity costs
o Maintenance labor Costs
o Existing contract cost savings throughout the project term or other cost savings
attributable to the City's behavioral modifications, operating schedule, or
efficiency/sustainability plan
o Escalation rates for utilities, commodities, labor, maintenance, and material shall
be the greater of 3% annually or the Consumer Price Index (CPI)
o Utility rate structure adjustments (rate category change)
o Deferred maintenance reduction and/or emergency repair costs
o Capital Improvement Budget funds, capital contribution funds, and/or offset of
future City costs
o Utility Provider and/or State or Federal rebates or grants
Key Deliverables for Financial Scope include a specific list of Improvement Measures
with the following information:
• Final (100%) Financial Plan and Model
o Updated Revenue forecasts for the income-generating Smart City Applications
selected during the Smart City Roadmap process
o Updated implementation and operating costs
o Updated customer list and negotiation results
o Updated connectivity revenue model
• Final savings calculations for energy, environmental impacts, operational, other savings
for the smart street lighting project.
• Cost data and all other project related costs that will be used in the contract on a not to
exceed cost basis.
• Draft version of the "Phase 2 Implementation Contract" for negotiation of final terms and
conditions with the City.
• Delivery of a written final business case and design for smart street lighting based on a
guaranteed maximum price to install the Phase 2 street lighting and connectivity
infrastructure.
• Include a Net Present Value Analysis utilizing the specified ranges of revenue
enhancement the City may experience:
o Base project Add Alternate of Technology#1
o Add Alternate of Technology#2
o Add Alternate of Technology#3
11. Records, Data, and Assistance
During Phase 1, the City will furnish to Consultant upon its request, accurate and complete data
concerning current costs, budgets, lighting requirements, future projected loads, operating
requirements, collective bargaining agreements, and other information as requested. More
specific information requested by Consultant is included in Appendix A. Consultant will provide
a separate document with the required information and the City shall make every effort to
provide that information within five (5) calendar days of request. The City agrees to provide its
complete cooperation in assisting Consultant in conducting and completing its Work in order to
facilitate the City's review and approval and effectively manage cost and risk.
Phase 2
12. Preparation of"Implementation Contract"
Along with the other Scopes of Work required under this Agreement, Consultant will develop the
framework of the subsequent Implementation Contract and the Financing Agreement, if
applicable. These agreements shall be co-developed by Consultant and the City during Phase
1. These documents will vary dependent upon the City's desired structure, but where possible
shall be standardized Consultant documents for most expedient delivery.
Scope Items anticipated for Phase 2 to be addressed in the Implementation Contract:
• Construction plan and associated costs for Implementation
• Preliminary Electrical, Mechanical Performance and Maintenance Plan:
o General overview of a Maintenance Plan for the Project.
o Resources, including equipment, facilities, materials and staff necessary and
available.
o Work, methods, and procedures specific to the different tasks, including
innovative techniques and practices.
• Description of the CMMS system and associated implementation plan
• Quality Management:
o Quality policy and quality control regime for design quality management,
construction quality management, operations and maintenance quality
management. .
o Processes for nonconformance review and disposition, including the approach
for the development of a nonconformance Tracking system, its required
components and corrective and preventative action response strategies for non-
conformances.
o Approach to interface key management activities (such as design, construction,
operations, maintenance, etc.) with each other and with the quality management
system, including the reporting and internal governance within and between all
activities.
o Quality management process for technologies used for this project
• Project Management:
o Safety Management including detailed narrative, charts, pictures and other
representations that describe how Consultant intends to address work zone
safety, worker protection, public safety, emergencies, and disasters
o Traffic Management including detailed narrative that describes the approach to
managing public and construction vehicle traffic during the Project term.
Consultant shall describe traffic control provisions, specific to the project, which
will demonstrate an understanding of relevant traffic standard, Consultant
obligations and a description of key procedures and necessary resources.
o Risk Management - Consultant shall provide a detailed narrative that describes:
Any potential issues or risks that may affect the progress, implementation or
success of the Project.
o Company mitigation techniques and procedures
• Financial plan for Implementation of Phase 2
1. Phase 1 -Price and Payment Terms
Pricing and Fees for Phase 1 Services
Client agrees to pay to Consultant for the services outlined in the following Payment and
Deliverable Schedule:
Phase 1A Tasks Date Payment
Amount
Phase 1A Mobilization 11/19/18 $465,974
Project Management and Engagement Plan:
Kickoff Meeting 11/28/18 $42,195
Phase 1 Project Execution Plan /Timeline 12/5/18 $21,186
(1) Ideation Session with Recommendations to Implement in Phase 12/28/18
2 $69,052
(10) Informational & Key Stakeholder Presentation Sessions 2/15/19 $275,370
(6) Smart Street Lighting Plan informational presentation sessions 2/15/19 $207,659
(3) Technical Review Sessions 2/15/19 $77,217
Collateral and Messaging for Residents 2/22/19 $31,567
Perform Urban Lighting Inventory and Analysis
Perform a 100% street lighting system inventory (up to a maximum 2/15/19
of 9000 poles) $184,218
Submit Preliminary (50%) Urban Lighting Analysis Report 3/1/19 $45,173
Submit Final (100%) Urban Lighting Analysis Report 3/15/19 $18,147
Review of Urban Lighting Analysis Report w/ City Manager's Office 3/29/19 $7,296
Develop Citywide Lighting Standards
Develop Preliminary (50%) Citywide Lighting Standards 1/31/19 $75,035
Develop Final (100%) Citywide Lighting Standards 2/15/19 $42,528
Review of Citywide Lighting Standards Report w/ City Manager's 2/22/19
Office $8,244
•
Develop Urban Lighting Approach and Design
Install Mockups to include no greater than 40 fixtures in four 3/22/19
separate City locations $35,636
Submit Preliminary (50%) Operations and Energy Efficiency Report 4/19/19 $52,394
Submit Final (100%) Operations and Energy Efficiency Report 5/3/19 $32,719
Review of Operations and Energy Efficiency Report w/ City 5/17/19
Manager's Office $8,684
Revenue Generation and Financing
Submit Preliminary (Order of Magnitude) Revenue Generation Plan 5/17/19 $163,601
and Models
Phase 1A Total $1,863,895
Phase 1B Tasks Date Payment
Amount
Phase 1B Mobilization 7/1/2019 $293,613
Design a Computerized Maintenance Management System
(CMMS) for urban lighting assets.
Submit Preliminary CMMS design 8/9/19 $25,997
Submit final CMMS design 9/6/19 $15,346
Review of CMMS design w/City Manager's Office 9/20/19 $6,121
Preliminary Upgrade Plan and Construction Plans for
Architectural and Street Lighting Design Upgrades
Submit 50% Lighting Design Deliverables 8/9/19 $17,248
Submit 100% Lighting Design Deliverables 9/6/19 $14,015
Review of Lighting Design Deliverables Package w/ City Manager's 9/20/19
Office $4,315
Revenue Generation and Financing
Submit Final (100%) Financial Plan and Models 9/6/19 $49,690
Review of Final (100%) Financial Plan and Models w/ City 9/20/19
Manager's Office $16,747
Smart City Services Roadmap
Draft (50%) Implementation plan 8/23/19 $145,956
Final (100%) Implementation plan 9/6/19 $87,030
Review of Final (100%) Implementation Plan w/ City Manager's 9/20/19
Office $21,074
Connectivity Scope:
Submit Preliminary (50%) Connectivity Design Package 8/23/19 $215,953
Submit Final (100%) Connectivity Design Package 9/6/19 $130,384
Review of Final (100%) Connectivity Design Package w/ City 9/20/19
Manager's Office $25,106
Financial Scope:
Final savings calculations for energy, environmental impacts, 10/4/19
operational, other savings for the smart street lighting project. $37,789
Cost data and all other project related costs that will be used in the 10/4/19
contract on a not to exceed cost basis. $24,855
Draft version of the "Phase 2 Implementation Contract" for 10/4/19
negotiation of final terms and conditions with the City. $11,882
Delivery of a written final business case and design for smart street 10/4/19
lighting based on a guaranteed maximum price to install the Phase $24,855
2 street lighting and connectivity infrastructure
Review of Final Deliverables and Implementation Contract w/ City 10/4/19
Manager's Office $6,477
Phase 1B Total $1,174,452
Phase 1A& 1B Total $3,038,347