Interlocal Agreement with the Miami-Dade Transportation Planning Organization x(9/8-- 30241
INTERLOCAL AGREEMENT
THIS AGREEMENT, made and entered into this.pc7 Jh day ofMien'Akio/L. , 2018, by
and between the Miami-Dade Transportation Planning Organization(TPO),hereinafter called the
TPO and the City of Miami Beach.
That the TPO and Miami Beach have determined to jointly fund the Miami Beach Convention
Center Pedestrian, Bicycle and Transit Safety and Connectivity Project ("Project") and.that
the City of Miami Beach has determined to providethe services for such study and its share of
the costs thereof as provided below.
WITNESSETH:
ARTICLE 1.00: The TPO does hereby retain Miami Beach to provide the services for the Miami
Beach Convention Center Pedestrian, Bicycle and Transit Safety and Connectivity Project,
which services are described in Exhibit "A": "Scope of Services", and Exhibit "B": "Tentative
Project Schedule". The parties further agree that the project costs are provided in Exhibit "C":
"Project Cost.". In addition,the E-Verify Certification provided in Exhibit"D"must be signed by
the recipient, City of Miami Beach. The referenced Exhibits are attached hereto and made part
hereof as though fully recited herein. Article 16.00 governs each party's obligations for its portion
of the Project.Cost.
ARTICLE 2.00: The TPO and the City of Miami Beach mutually agree to furnish, each to the
other, the respective services, information and items as described in Exhibit "A": "Scope of
Services," Exhibit "B": "Tentative Project Schedule," Exhibit "C": "Project Cost" and Exhibit
"D": "E-Verify Certification." The TPO agrees to furnish the City of Miami Beach and its
duly designated representatives' information including, but not limited to, existing data and
projects related to the study area which may available in other governmental offices. The City
of Miami Beach agrees to.perform or cause to be performed, in a timely and professional
manner, the work elementsset forth in the above-enumerated Exhibits, in accordance with the
Schedule set forth in Exhibit"B".
a �
Before initiating the work described in Exhibits"A", "B",and"C",the TPO Executive Director or
her designee shall execute and issue the City of Miami Beach a Notice-to-Proceed with the work
described in said Exhibits, such work to constitute performance of the Miami Beach Convention
Center Pedestrian, Bicycle and Transit Safety and Connectivity Project, as set forth in said
Exhibits.
ARTICLE 3.00: The services to be rendered by the City of Miami Beach shall be commenced
subsequent to the execution and issuance of the Notice-to-Proceed and shall be completed within
nine(9) months from the date of execution and issuance of the Notice-to-Proceed.
ARTICLE 4.00: The City of Miami Beach agrees to provide Project Schedule progress reports
on a quarterly basis and in a format acceptable to the TPO Executive Director. The TPO Executive
Director shall be entitled at all times to be advised, at her request, as to the status of work being
done by the City of Miami Beach and of the details thereof. Coordination shall be maintained by
the City of Miami Beach with representatives of the TPO. Either party to this Agreement may
request and be granted a conference.
ARTICLE 5.00: In the event there are delays on the part of the TPO as to the approval of any of
the materials submitted by the City of Miami Beach, or if there are delays occasioned by
circumstances beyond the control of the City of Miami Beach, which delay the Project Schedule
completion date, the TPO Executive Director or her designee may grant the City of Miami Beach,
by a letter, an extension of the contract time equal to the aforementioned delays, provided there
are no changes in compensation or scope of work.
It shall be the responsibility of the City of Miami Beach to ensure at all times that sufficient
contract time remains within which to complete services on the project and each major Task Group
as designated with roman numerals on the Exhibits. In the event there have been delays which
would affect the project completion date or the completion date of any major Task Group,the City
of Miami Beach shall submit a written request, to the TPO Executive Director or her designee
twenty(20)days prior to the schedule completion date,which identifies the reason(s)for the delay
and the amount of time related to each reason. The TPO Executive Director or her designee will
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Interlocal Agreement Miami Beach Convention Center Pedestrian Bicycle and Transit Safety and Connectivity Project FY 2019_10232018
review the request and make a determination as to granting all or part of the requested extension.
Scheduled completion dates shall be determined by the elapsed times shown in Exhibit "B" and
the issue date of the Notice-to-Proceed.
In the event contract time expires and the City of Miami Beach has not requested an extension of
the completion date, or if the TPO Executive Director or her designee has denied an extension of
the completion date, partial progress payments will be stopped on the date the contract time
expires. No further payment for the Project will be made until a time extension is granted or all
work has been completed and accepted by the TPO Executive Director or her designee.
ARTICLE 6.00: The City of Miami Beach shall maintain an adequate and competent professional
staff for the purpose of its services hereunder, without additional cost to the TPO,other than those
costs negotiated within the limits and terms of this Agreement and upon approval by the TPO
Executive Director, such specialists as the City of Miami Beach may consider necessary.
ARTICLE 7.00: The TPO shall not be liable for use by the City of Miami Beach of plans,
documents, studies, or other data for any purpose other than intended by the terms of this
Agreement.
ARTICLE 8.00: All tracings, plans, specifications, maps, and/or reports prepared or obtained
under this Agreement shall be considered research and shall become the property of the TPO
without restriction or limitation on their use;and shall be made available,upon request,to the TPO
at any time. Copies of these documents and records shall be furnished to the TPO upon request,
verbal or written, allowing reasonable time for the production of such copies.
SUB ARTICLE 8.10:Records of costs incurred by the City of Miami Beach and all sub-
consultants performing work on the Project, and all other records of the City of Miami Beach and
sub-consultants considered necessary by the TPO for proper audit of Project costs, shall be
furnished to the TPO upon request.
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Interlocal Agreement Miami Beach Convention Center Pedestrian B icycle and Transit Safety and Connectivity Project FY 2019_10232018
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3
Whenever travel costs are included in the performance of services set forth in Exhibits "A," "B,"
and "C,"the provisions of Miami-Dade County Administrative Order 6-1 shall govern or Florida
Statues, whichever is more restrictive.
•
The City of Miami Beach shall allow public access to all documents, papers, letters, or other
material subject to the provisions of Chapter 119, Florida Statutes, and made or received by the
City of Miami Beach in conjunction with this Agreement. Failure by the City of Miami Beach to
grant such public access shall be grounds for immediate unilateral cancellation of this Agreement
by the TPO Executive Director.
ARTICLE 9.00: Title VI Compliance(Civil Rights Act of 1964)-During the performance of this
agreement, the City of Miami Beach, for itself, its assignees and successors in interest, agree as
follows:
1. Compliance with Regulations: The City of Miami Beach shall comply with the
Regulations relative to nondiscrimination in Federally-assisted programs of the U.S.
Department of Transportation (hereinafter, "USDOT") Title 49, Code of Federal
Regulations,Part 21, as they may be amended from time to time (hereinafter referred to
as the Regulations), which are herein incorporated by reference and made a part of this
}
Agreement.
2. Nondiscrimination:The City ofMiami Beach,with regard to the work performed during
the contract, shall not discriminate on the basis of race, color,national origin, sex, age,
disability, religion or family status in the selection and retention of subcontractors,
including procurements of materials and leases of equipment. The City of Miami Beach
shall not participate either directly or indirectly in the discrimination prohibited by
section 21.5 of the Regulations, including employment practices when the contract
covers a program set forth in Appendix B of the Regulations.
3. Solicitations for Subcontracts, including Procurements of Materials and Equipment: In
all solicitations made by the City of Miami Beach, either by competitive bidding or
negotiation for work to be performed under a subcontract, including procurements of
materials or leases of equipment; each potential subcontractor or supplier shall be
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Interlocal Agreement Miami Beach Convention Center Pedestrian Bicycle and Transit Safety and Connectivity Project FY 2019_10232018
notified by the City ofMiami Beach of the City ofMiami Beach's obligations under this
Agreement and the Regulations relative to nondiscrimination on the basis of race, color,
national origin, sex,age, disability, religion or family status.
4. Information and Reports: The City of Miami Beach shall provide all information and
reports required by the Regulations or directives issued pursuant thereto,and shall permit
access to its books, records, accounts,other sources of information, and its facilities as
may be determined by the Florida Department of Transportation, the Federal Highway
Administration, Federal Transit Administration, Federal Aviation Administration,
and/or the Federal Motor Carrier Safety Administration to be pertinent to ascertain
compliance with such Regulations, orders and instructions. Where any information
required of the City ofMiami Beach is in the exclusive possession of another who fails
or refuses to furnish this information the City of Miami Beach shall so certify to the
Florida Department of Transportation, the Federal Highway Administration, Federal
Transit Administration, Federal Aviation Administration, and/or the Federal Motor
Carrier Safety Administration as appropriate, and shall set forth what efforts it has made
to obtain the information.
5. Sanctions for Noncompliance:In the event of the City ofMiami Beach's noncompliance
• with the nondiscrimination provisions of this contract, the Florida Department of
Transportation shall impose such contract sanctions as it or the Federal Highway
r<° Administration, Federal Transit Administration, Federal Aviation Administration,
and/or the Federal Motor Carrier Safety Administration maydetermine to be
fY
appropriate, including,but not limited to:
a. withholding of payments to the City of Miami Beach under the contract until the
City ofMiami Beach complies, and/or
b. cancellation,termination or suspension of the contract, in whole or in part.
p
6. Incorporation of Provisions: The City of Miami Beach shall include the provisions of
paragraphs(1)through(7)in every subcontract,including procurements of materials and
leases of equipment, unless exempt by the Regulations, or directives issued pursuant
thereto.The City of Miami Beach shall take such action with respect to any subcontract
{ or procurement as the Florida Department of Transportation, the Federal Highway
Administration, Federal Transit Administration, Federal Aviation Administration,
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Interlocal Agreement Miami Beach Convention Center Pedestrian Bicycle and Transit Safety and Connectivity Project FY 2019_10232018
and/or the Federal Motor Carrier Safety Administration may direct as a means of
enforcing such provisions including sanctions for noncompliance. In the event the City
of Miami Beach becomes involved in, or is threatened with, litigation with a sub-
contractor or supplier as a result of such direction,the City ofMiami Beach may request
the Florida Department of Transportation to enter into such litigation to protect the
interests of the Florida Department of Transportation,and,in addition,the City ofMiami
Beach may request the United States to enter into such litigation to protect the interests
of the United States.
7. Compliance with Nondiscrimination Statutes and Authorities: Title VI of the Civil
Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination
on the basis of race, color, national origin); and 49 CFR Part 21; The Uniform
Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C.
}
§ 4601), (prohibits unfair treatment of persons displaced or whose property has been
acquired because of Federal or Federal-aid programs and projects); Federal-Aid
Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the
basis of sex); Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.),
as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27;
The Age Discrimination Act of 1975,as amended, (42 U.S.C. § 6101 et seq.), (prohibits
discrimination on the basis of age);Airport and Airway Improvement Act of 1982, (49
USC § 471, Section 47123),as amended,(prohibits discrimination based on race, creed,
color, national origin, or sex); The Civil Rights Restoration Act of 1987, (PL 100-209),
(Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of
1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act
F of 1973, by expanding the definition of the terms"programs or activities"to include all
of the programs or activities of the Federal-aid recipients, sub-recipients and
contractors, whether such programs or activities are Federally funded or not); Titles
II and III of the Americans with Disabilities Act, which prohibit discrimination on
the basis of disability in the operation of public entities, public and private
transportation systems, places of public accommodation, and certain testing entities(42
U.S.C. §§ 12131 -- 12189)as implemented by Department of Transportation regulations
at 49 C.F.R.parts 37 and 38;The Federal Aviation Administration's Non-discrimination
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Interlocal Agreement Miami Beach Convention Center Pedestrian Bicycle and Transit Safety and Connectivity Project FY 2019_10232018
statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race,color, national
origin, and sex); Executive Order 12898, Federal Actions to Address Environmental
Justice in Minority Populations and Low-Income Populations, which ensures non-
discrimination against minority populations by discouraging programs, policies, and
activities with disproportionately high and adverse human health or environmental
effects on minority and low-income populations; Executive Order 13166, Improving
Access to Services for Persons with Limited English Proficiency, and resulting agency
guidance, national origin discrimination includes discrimination because of limited
English proficiency (LEP), provided that the City of Miami Beach is otherwise required
to comply therewith. To ensure compliance with Title VI, the City of Miami Beach
must take reasonable steps to ensure that LEP persons have meaningful access to the
City of Miami Beach's programs (70 Fed. Reg. at 74087 to 74100); Title IX of the
Education Amendments of 1972, as amended,which prohibits the City of Miami Beach
from discriminating because of sex in education programs or activities (20 U.S.C. 1681
et seq).
SUB ARTICLE 9.10: On January 4,2011, Governor Rick Scott signed Executive Order Number
11-02 relating to verification of employment status (the"Order").The Order directs all agencies
F
under the direction of the Governor to include as a condition of all state contracts a requirement
that the contracting party utilize the U.S. E-Verify system to "verify the employment of: (a) all
persons employed during the contract term by the contractor to perform work pursuant to the
} contract with the state agency". Miami Beach agrees to comply with the requirements of the Order
and execute Exhibit"D".
ARTICLE 10.00: The TPO agrees to pay the City of Miami Beach compensation as per Article
16.00 of this Agreement and Exhibits "A," "B," and"C," attached hereto and made a part hereof.
ARTICLE 11.00: The TPO Executive Director may terminate this Agreement in whole or in part
at any time the interest of the TPO requires such termination.
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Interlocal Agreement Miami Beach Convention Center Pedestrian Bicycle and Transit Safety and Connectivity Project FY 2019_10232018
SUB ARTICLE 11.10: lithe TPO Executive Director determines that the performance of the City
of Miami Beach is not satisfactory, the TPO Executive Director shall have the option of (a)
immediately terminating the Agreement or(b)notifying the City of Miami Beach of the deficiency
with a requirement that the deficiency be corrected within a specified time, otherwise the
Agreement will be terminated at the end of such specified time.
SUB-ARTICLE 11.20:If the TPO Executive Director requires termination of the Agreement for
reasons other than unsatisfactory performance of the City of Miami Beach, the TPO Executive
Director shall notify the City of Miami Beach of such termination, with instructions as to the
effective date of termination or specify the stage of work at which the Agreement is to be
terminated.
SUB ARTICLE 11.30: If the Agreement is terminated before performance is completed,the City
of Miami Beach shall be paid for the work satisfactorily performed. Payment is not to exceed the
prorated amount of the total share of the Project costs to be paid by TPO as provided in the Article
16.00 agreement amount based on work satisfactorily completed. Such determination shall be
based and calculated upon a percentage allocation of total Project cost, by major Task Group.
ARTICLE 12.00: All words used herein in the singular form shall extend to and include the plural.
All words used in the plural form shall extend to and include the singular. All words used in any
gender shall extend to and include all genders.
ARTICLE 13.00: The City of Miami Beach warrants that it has not employed or retained any
company or person,other than a bona fide employee working solely for the City of Miami Beach,
to solicit or secure this Agreement, and that it has not paid or agreed to pay any person, company,
corporation, individual or firm any fee, commission,percentage, gift or any other consideration,
contingent upon or resulting from the award or making of this Agreement. It is understood and
agreed that the term "fee" shall also include brokerage fee,however denoted.
SUB ARTICLE 13.10: For the breach or violation of Article 13.00,the TPO Executive Director
shall have the right to terminate this Agreement without liability, and, at its discretion,to deduct
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Interlocal Agreement Miami Beach Convention Center Pedestrian Bicycle and Transit Safety and Connectivity Project FY 2019_10232018
from the contract price,or otherwise recover,the full amount of such fee,commission,percentage,
gift or consideration.
ARTICLE 14.00: The City of Miami Beach agrees that it shall make no statements, press
releases,or publicity releases concerning this Agreement or its subject matter or otherwise disclose
or permit to be disclosed any of the data or other information obtained or furnished in compliance
with this Agreement,or any particulars thereof,during the period of this Agreement,without first
notifying the TPO Executive Director or her designee and securing its consent.The City of Miami
Beach also agrees that it shall not copyright or patent any of the data and/or information furnished
in compliance with this Agreement, it being understood that,under Article 8.00 hereof, such data
or information is the property of the TPO. This Section shall not be construed to limit or restrict
public access to documents, papers, letters or other material pursuant to Article 8.10 of this
Agreement.
ARTICLE 15.00: The TPO shall not expend money,incur any liability,or enter into any contract
which, by its terms, involves the expenditure of money in excess of the amounts budgeted as
available for expenditure. Any contract, verbal or written, made in violation of this subsection
shall be null and void, and no money shall be paid on such contract.
ARTICLE 16.00:Payment of Project costs-it is mutually agreed and understood that the Project
Costs shall be as provided in Exhibit C. TPO shall pay the City of Miami Beach 80% of such
Project Costs. The City of Miami Beach shall be responsible for the remaining Costs. The City
of Miami Beach shall invoice TPO quarterly for TPO's share of Project Costs in a format
acceptable to the TPO Executive Director or her designee and shall be paid therefore on a
percentage of completion basis for each Task described in the Notice-to-Proceed executed in
accordance with Article 2.00. The City of Miami Beach shall invoice 100% of the TPO's share
of the Project Cost upon completion of all Task Orders, as indicated under Exhibit"A."The total
compensation to be paid by the TPO to the City of Miami Beach hereunder shall not exceed
$60,000.
3s
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Interlocal Agreement Miami Beach Convention Center Pedestrian Bicycle and Transit Safety and Connectivity Project FY 2019_10232018
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SUB ARTICLE 16.10:By executing this agreement the City of Miami Beach commits to fund
the 20% local share minimum of this Agreement as specified in Exhibit C.
SUB ARTICLE 16.20: It is agreed that said compensation provided in Article 16.00 hereof shall
be adjusted to exclude any significant sums where the TPO Executive Director shall determine
that reported costs by the City of Miami Beach reflect inaccurate,incomplete or non-current costs.
All such adjustments shall be made within 60 days following the end of the Agreement. For
purpose of this Agreement,the end of the Agreement shall be deemed to be the date of final billing
or acceptance of the work by the TPO Executive Director or her designee,whichever is later.
ARTICLE 17.00: Standards of Conduct - Conflict of Interest - The City of Miami Beach
covenants and agrees that it and its employees shall be bound by the standards of conduct provided
in Florida Statutes 112.313 as it relates to work performed under this Agreement,which standards
will be referred and made a part of this Agreement as though set forth in full. The City of Miami
Beach agrees to incorporate the provisions of this article in any subcontract into which it might
enter with reference to the work performed.
ARTICLE 18.00: The TPO Executive Director reserves the right to cancel and terminate this
Agreement in the event the City of Miami Beach or any employee, servant,or agent of the City of
Miami Beach is indicted or has direct information issued against him for any crime arising out of
or in conjunction with any work being performed by the City of Miami Beach for or on behalf of
the TPO, without penalty. It is understood and agreed that in the event of such termination, all
tracings, plans, specifications, maps, and data prepared or obtained under this Agreement shall
immediately be turned over to the TPO Executive Director in conformity with the provisions of
Article 8.00 hereof. The City of Miami Beach shall be compensated for its services rendered up
to the time of any such termination in accordance with Article 11.00 hereof.
ARTICLE 19.00: To the extent permitted by law, and subject to the limitations included within
Florida Statutes Section 768.28,the City of Miami Beach shall indemnify and save harmless the
TPO from any and all claims,liability, losses and causes of action arising out of the City of Miami
Beach's negligence or other wrongful acts in the performance of this Agreement. However,
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Interlocal Agreement Miami Beach Convention Center Pedestrian Bicycle and Transit Safety and Connectivity Project FY 2019_10232018
nothing herein shall be deemed to indemnify the TPO for any liability or claims arising out of the
negligence,performance, or lack of performance of the TPO.
To the extent permitted by law, and subject to the limitations included within Florida Statutes
Section 768.28, the TPO shall indemnify and save harmless the City of Miami Beach from any
•
• and all claims, liability, losses and causes of action arising out of the TPO's negligence or other
wrongful acts in the performance of this Agreement. However,nothing herein shall be deemed to
•
• indemnify the City of Miami Beach for any liability or claims arising out to the negligence,
performance, or lack of performance of the City of Miami Beach.
•
ARTICLE 20.00: This Agreement shall be governed by and construed in accordance with the
laws of the State of Florida.
ARTICLE 21.00: Attachments:
Exhibit"A," Scope of Services Exhibit"C," Project Budget
Exhibit"B," Project Schedule Exhibit"D,"E-Verify Certification
No alteration, change or modification of the teens of this Agreement shall be valid unless made
in writing, signed by both parties hereto,and approved by the Governing Board of the
Transportation Planning Organization.
k This Agreement,regardless of where executed,shall be governed by and construed according to
the laws of the State of Florida and venue shall be in Miami-Dade County,Florida.
}
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1
I
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Interlocal Agreement Miami Beach Convention Center Pedestrian Bicycle and Transit Safety and Connectivity Project FY 2019_10232018
IN WITNESS WHEREOF,the parties hereto have executed these presents this 141 day of
d.Oveyn 64;2018.
FOR MIAMI-DADE TPO: ATTEST:
Miami-Dade TPO Clerk of the Board
\off p1AN.�r1,y0
B //'hi
1, � � By: --FIN ITS •O
By: r`•../w _ ROLE AS �c
O MIAMI-
Aileen oucle, Executive Director Zainab Salim a
DADS MPO ./y
Date: 1 ( _" a.q. " U Date: N 0ief` bei al- Ora TPO
Approved as to Form and Legal Sufficiency
BY: ,d. v 1c!
„Assistant County Attorney ,
Date: IVv vie,,,,be,- ?)- �/`8
FOR:CITY OF MIA BEACH
By: =1 Print Na e:Jt h% iA01 ieS
City Man..1-r; ity .f iami Beach Title: j'1 Gty r
By: Print Name: 3 ;"2_ 6ont2_9(EE
City of Miami s ach Pro.-• MatiaAr Title: '7/2 A.t�,$ viL77477c '- b 1 t?,C( ,L
APPROVED AS
FORM &LANGUAGE
&FOR EXE UTION
,( a__estk'-' 11 -7--4
City Attorney Dote
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Interlocal Agreement Miami Beach Convention Center Pedestrian Bicycle and Transit Safety and Connectivity Project FY 2019_10232018
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Exhibit"A": "Scope of Services"
Objective
The City of Miami Beach is soliciting professional services to conduct a feasibility study for
Miami Beach Convention Center Pedestrian, Bicycle, and Transit Safety and Connectivity
Project in Miami Beach, consistent with the City's Transportation Master Plan (TMP) adopted
by Resolution No. 2016-29371 on April 13, 2016. The name of the project in the TMP is 17th
Street Exclusive Transit and Protected/Buffered Bicycle Lanes.
The Miami Beach Convention Center Pedestrian, Bicycle, and Transit Safety and
Connectivity Project feasibility study will identify and assess existing transportation conditions
and recommend multi-modal transportation improvements to provide exclusive transit and
protected or buffered bicycle lanes, and potential pedestrian improvements in the study area. The
primary study area runs along 17th Street from Bay Drive to the Beachwalk. Within this
corridor, the City's Consultant, Marlin Engineering Inc. (MARLIN), will investigate the impacts
of extending the Venetian Causeway Bike lanes through the entire corridor and analyze a
potential Exclusive Transit lane consistent with the City's Transportation Master Plan.
Pedestrian improvements, specifically addressing safety and accessibility will be addressed in
the study. Conditions in a secondary study area 2-3 blocks from the primary study will also be
studied at a cursory level since it may be impacted by the primary corridor. (Traffic diversion,
generators, drainage and land use information are examples.) Up to 3 concepts will be provided
including short range and long range proposals.
This effort will build upon the following adopted City of Miami Beach documents available at:
http://www.miamibeachfl.gov/transportation/
- City of Miami Beach Transportation Master Plan Final Report
(See Executive Summary for recommended 2035 mode share.)
- City of Miami Beach Pedestrian and Bicycle Master Plan
- City of Miami Beach Street Design Guidelines
(See page 5 regarding Complete Streets.)
SCOPE OF SERVICES
I. Project Team Meetings and Coordination
Consultant shall conduct the study in coordination with the City of Miami Beach. Following the
issuance of the Notice to Proceed (NTP) or signed Purchase Order (P.O.), a Project kick-off
meeting with City staff will be held to discuss the scope, schedule,Project background,and related
community considerations.The City of Miami Beach will require monthly progress meetings with
the Transportation Department. Brief,bi-weekly progress meetings may be required in the first
three(3)months of the Project.
A Study Advisory Committee (SAC) including staff from the County's Department of
Transportation and Public Works (DTPW),FDOT,TPO,the City of Miami Beach,and other
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Interlocal Agreement Miami Beach Convention Center Pedestrian Bicycle and Transit Satiety and Connectivity Project FY 2019_10232018
pertinent team members will be formed at the beginning of the Project. The SAC meetings will
be combined with monthly summary meetings with the City Project Manager, and will held via
Go To Meeting.Additionally,members of the Study Advisory Committee will be encouraged to
attend the public meetings.
Task I Deliverables: Due
Kick-Off Meeting and Summary 3 Days from Meeting
Monthly Meeting Summary(x6) 3 Days from Meeting
Bi-weekly Project Meeting Summary(x4) 3 Days from Meeting
IL Existing Conditions Data Collection
MARLIN will collect infrastructure,traffic, bicycle, and pedestrian data and submit an electronic
summary of the data for City review.
1. MARLIN shall conduct a field inventory of the study roadways, bike lanes, and transit
facilities between the intersections,and all approaches to the intersections. Diagrams shall
include intersection geometry, lane use/arrangements, and identification of all traffic
control devices including pedestrian features,and other roadway or roadside elements that
contribute to the quality of intersection operation or safety such as bus stops,school zones,
sight distance obstructions, etc. It shall also include any roadway features which may be
impacted by an alternative.
2. A qualified traffic engineer of MARLIN and registered in the state of Florida(Professional
Traffic Operations Engineer(PTOE) certified preferred) shall perform field reviews during
the study peak time periods (AM and PM)to make qualitative assessments. Such factors
as queue lengths,delays,vehicular conflicts, pedestrian conflicts, or any other operational
characteristics critical to evaluate the need for improvements will be noted.During the field
review,safety conditions shall be observed and recorded.Transit operations,transfers,and
boarding and alighting activity will be observed. Passenger and pedestrian street crossing
activity will be observed as well as bicycle activity.
3. The City has provided 2016 - 2018 peak period Turning Movements Counts including
traffic,pedestrian and some bicycle data. The City has also indicated that additional traffic,
pedestrian, and bicycle data may be available from the City and from FDOT. Within one
week of Notice to Proceed (NTP),MARLIN and City staff will agree to up to 10
intersections for MARLIN to supplement the data.The time and location of data collection
for the traffic, pedestrian, and bicycle counts in the project corridor will be coordinated
with the City Project Manager.MARLIN shall collect four(4)hours of turning movement
counts (7AM-9AM, and 4PM-6PM) at each of the study intersections during a typical
weekday on the same day (Tuesday, Wednesday, or Thursday). Pedestrian and bicycle
counts shall be included and tabulated separately. The turning movement counts will be
performed using Miovision video recording equipment. Peak hour for the AM peak and
PM peak will be determined using FDOT data from counts stations in proximity to the
study area.
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Interlocal Agreement Miami Beach Convention Center Pedestrian Bicycle and Transit Safety and Connectivity Project FY 2019_10232018
FL
4. Miami-Dade County transit route schedules, span of service and headways will be
documented and routes,stops and boarding and alighting data will be obtained and mapped.
Task II Deliverables: Due
Draft Data Collection Summary 30 Days from NTP
III. Existing Conditions Analysis and Report
MARLIN shall prepare and submit a draft existing conditions report for City of Miami Beach
review within 30 days of completing the data collection effort. A final existing conditions report
shall be submitted 15 days after the first public meeting.
1. MARLIN shall factor the turning movement counts by the Peak Season Factor for Miami-
Dade County provided by the Florida Department of Transportation (FDOT) Florida
Traffic Online website. Existing signal timings shall be obtained from the Miami-Dade
County Department of Transportation and Public Works (MDC DTPW), Traffic
Engineering section. Using methodology based on the Highway Capacity Manual, and
using SYNCHRO software, MARLIN shall determine the existing and resulting level of
service (LOS) and delays for the existing intersections (for each approach and overall)for
the AM, Mid-Day, and PM peak hours. In addition MARLIN shall determine if any
improvement in operations would be made if the existing signal timings were optimized.
Task 111.1 products:
• Impacts to pedestrian and bicycle conditions
• : Impacts to transit operations
• Level of service and delays and 95t1i percentile queue lengths for existing condition
• Level of service and delays and 95t1i percentile queue lengths for optimized existing
conditions
2. Additional information provided shall include, but not be limited to:
• Safety Data, including pedestrian, bicycle, and all crash data.
• Stormwater/drainage information;
• Sea level rise information;
• Utility and lighting information;
• Right-of-way research property appraisers and FDOT information;
• Land use assessment-MARLIN shall use transportation planning and engineering
expertise and judgement to assess impacts of traffic diversion and lane repurposing on
existing and future land use for each concept;and
• Improvements planned by others.
= 3. Develop draft report,revise per City of Miami Beach comments and public input,prepare
Final Report
1F
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Interlocal Agreement Miami Beach Convention Center Pedestrian Bicycle and Transit Safety and Connectivity Project FY 2019_10232018
Task III Deliverables: Due
Draft Existing Conditions Report with Data 60 Days from NTP
City Staff Review 15 Days
Final Traffic Study/Data Collection Report Incorporate into Final Report
IV. Issues and Opportunities Analysis
A preliminary draft Issues and Opportunities Analysis for alternatives, specific sites and
the corridor as a whole will be submitted following the First Public Meeting.
1. Document Issues and Opportunities - Issues and Opportunities Analysis will be based on
the information collected, field observations, and community input. Up to three different
concepts will be identified as well as a list/menu of opportunities/amenities for the study
area. Each concept will be assessed for short-term and long-term implementation
strategies/concepts.
2. Develop and analyze future scenarios and concepts using SYNCHRO
Task IV Deliverables: Due
• Draft Issues and Opportunities Analysis 60 Days from NTP
• Final Draft Issues and Opportunities Analysis 15 Days from First Public Meeting
V. Typical Sections and Public Outreach
Taking into consideration the existing conditions, traffic data, and issues and opportunities,
Consultant will develop preliminary cross-sections for the 17th Street corridor to present at a
neighborhood meeting based on the concepts developed in Task IV. Short term and long term
phasing for three concepts will be developed and presented. Preferred short term and long term
sections will be selected and refined based on the feedback obtained from the First Public
Meeting, and confirmed through a technical feasibility scan or screen, and presented at a Second
Public Meeting.
1. Develop typical sections for three concepts and any potential phasing of concepts and
prepare renderings
2. Hold First Public Meeting—coordination with City and outreach plan will be established
early in the project
3. Develop preliminary cost estimates
4. Refine concepts and prepare plan views at 36"x 54"dimension
5. Hold Second Public Meeting
6. Revise concepts per Second Public Meeting
= 7. Present to Miami Beach Neighborhood/Community Affairs Committee (NCAC) and the
City Commission
Subsequent to the Second Public Meeting, Consultant should be prepared to present concepts
to the City of Miami Beach NCAC and the City Commission.
Task V Deliverables: Due
• Preliminary Draft Short-Term(ST)and Long-Term(LT)Cross
Sections 45 Days from NTP
Page]6
,s.
Interlocal Agreement Miami Beach Convention Center Pedestrian Bicycle and Transit Safety and Connectivity Project FY 2019_10232018
• Three Renderings 45 Days from NTP
• Preliminary Order of Magnitude Cost Estimates 45 Days from NTP
• First Public Meeting 67 Days from NTP
• Plan View of 17th Street Incorporating Concepts 75 Days from NTP
• • Short Term and Long Term Second Public Meeting 97 Days from NTP
• Final Draft Plan View and Cross Sections(ST<) 120 Days from NTP
• Final Engineering Level Cost Estimates 120 Days from NTP
• Neighborhood/Community Affairs Committee Mtg. (up to 2) 150 Days from NTP
• City Commission Meeting(up to 2) 180 Days from NTP
VI. Recommendations and Final Report
1. Consultant will prepare a Final Report to include, but not be limited to,the following;
• Executive Summary
• Existing Conditions Report
• Traffic Study
• Issues and Opportunities Analysis
• Three Renderings
• All Meeting Summaries
• Final Short Term and Long Term Draft Cross Sections
• Final Engineering Level Cost Estimate
Task VI Deliverables: Timeframe
• DraftFinal Report 120 Days from NTP
• Present to NCAC and City Commission 160 Days from NTP
• Final Report 180 Days from NTP
{
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}
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Interlocal Agreement Miami Beach Convention Center Pedestrian Bicycle and Transit Safety and Connectivity Project FY 2019_10232018
• Exhibit"B": "Tentative Project Schedule"
Month from NTP
Project Phase 1 2 3 4 5 6 7 8 9 1 1 1
0 1 2
Task I. Monthly Meetings
- Kick Off Meeting
- Monthly MeetingsII '
- Bi-Weekly Meetings
_, . . ..M
Task II. Existing Condition Data Collection
- 1. Inventory
- 2. Field Observations
- 3. Perform TMCs
- 4.Transit.Data
- Submit Electronic data Summary
Task III. Existing Conditions Report
- 1.SYNCHRO Analysis
- 2.Additional Information
= 3. Draft Report
- City Review
Task IV. Issues and Opportunities Analysis
- 1. Document Issues and Opportun. r
- 2.Analyze Concepts/SYNCHRO P-11
- Issues and Opportunity Analysis
Task V.Typical Sections and Public
Outreach
- 1.Typical Sections
- 2.Hold First Public Meeting
- 3. Develop preliminary Cost Est. r`''
- 4. Refine Concepts
- 5. Hold Second Public Meeting
- 6. Final Draft Plan View Concepts
7. Present to Neighborhood
Committee and Commission
Task VI Recommendations/Final Report
- 1. Recommendations/Final Report * {
- Revised Preliminary Cost Estimate
Page 18
Interlocal Agreement Miami Beach Convention Center Pedestrian Bicycle and Transit Safety and Connectivity Project FY 2019_10232018
Exhibit"C": "Project Cost"
Activity Reject Senior Senior Traffic Planner Senior CAD Engineering Clerical TOTAL
Manager Planner Engineer Engineer Technician Intern
Haien S 200,00 $ 170.00 5 185.00 S 105.00 S 105.00 $ 90.00 S 90.00 S 75.00
Att tiiimMetitmg aint11 as liurtt} _.,,,,:":. .;.5 .:: . ......:.. .. .....:..: ;5_ . I _.._ .,..
1.Project Kick-0ft'MeetiSummary ng and Sumna (1) 1.0 2.0 0.0 0.0 0.0 0.0 0.0 0.0 3.0
2.Monthly Progress Meeting and Summary(5) 1.0 10.0 0.0 0.0 0.0 0.0 0.0 0.0 11.0
3.Mid-month Progress Teleconference(4) 0.0 2.0 0.0 0.0 0.0 0.0 0.0 0.0 2,0
Subtotal Boras 2.0 14.0 - - - - - - 16.0
Sub-total Salary Cost • S 400,00 $2,380.00 5 - S - $ - S - S - $ - S 2,780.00
..: v..,d.iw..d .gam+.;.;a,,, s , `1:151g1W1 11- a 1118 ., .�.,, .. . .... g r,...'.. A
I10.td,C6ltechbrt. .,. -: M
1.lnfrastruelure inventory(roadway,transit,ped,bike) 1.0 0.0 8.0 16.0 16.0 0,0 16.0 0.0 57.0
2.Field Observations 0.0 4.0 8.0 8.0 0.0 0.0 0.0 0.0 20.0
3.Coordinate available data and select 10 count locations 0.0 0.0 2.0 0.0 D.0 0.0 4.0 0.0 6.0
4.Transit 0peralions 0.0 4.0 0.0 0.0 4.0 0.0 8.0 0.0 16.0
Subtotal Hours 1,0 8.0 18.0 24.0 20.0 - 28.0 - 77,0
Subtotal Salary Cost S 200.00 S 1,360.00 $3,330.00 S 2,520.00 0 2,100.00 S - S 2,520.00 $ - S 12,030,00
Etus ,Con ttoaw0topo[ - ..�.. )W, ,,. .... F _ `' ,_ , ..
1.SYNC HRO Analysis,Ped/BHreffransit Impacts 1.0 0.0 8.0 16.0 4.0 0.0 12.0 0.0 41.0
F 2.Additional lydoraation and assessment 0.0 1.0 8.0 0.0 2.0 0.0 12.0 0.0 23.0
t 3.Draft report _ 4.0 8.0 8.0 12.0 12.0 0.0 12.0 8.0 64,0,
I Srnb-total flours 5,D 9.0 24,0 28.0 18.0 - 36.0 8.0 128.0
lSubtotal Salary Cost S 1000 00 S 1530 00 5 4,440.00 S 2940 00 S 1890 00 SS 3,240 00 S 600.00 S 15,640.00
1 `iiiitagin1Ortiattrmdtieae:5 au a:, . >. y .tigi.S _ rj _ -_w s z.,' _ .._. - . >_ r,.-
I.Develop and identity Issues and Opportunities 2.0 2.0 8.0 4.0 2.0 8.0 8.0 0.01 34.0
2.Develop and analyze Mete scenarios and concepts 0.0 2.0 8.0 24.0 8.0_ 16.0 16.0 0.0 74.0
1 Sub-total Hours 2.0 4.0 16.0 28.0 10.0 24.0 24,0 - 108.0
1 Sub-total Salary Cast S 490.00 S 680,00 S 2960 00 S 2,940.00 $ 1,050.00 S 2,160.00 $ 2,160.00 S S 12,350 00
I 93-014.SccflcpsaadFd6lieealteacfi�_"?'_, __. '�:.,:_*31, ? . ._. 'a +. ..4 _.I I-� ," ...� W;;,F�,__ .;?''�._ .,M_ _ . .ham_}.[
I
L Develop Typical Sections 0.0 0,0 4.0 0.0 0.0 12.0 0.0 0.0 16.0
2.Hold First Public Meeting 1.0 4.0 4.0 0.0 8.0 8.0 8.0 12.0 45.0
€ 3.Develop preliminary cost estimates 0,0 0.0 8.0 0.0 0.0 0.0 0.0 0.0 8,0
} 4.Refine Concepts 36'u 54" 1.0 2.0 2.0 0.0 2.0 8.0 0.0 0.0 15.0
5.Hold second public meeting 1.0 2.0 2.0 0.0 2.0 2.0 2.0 2.0 13.0
6.Revise concepts per public input 0.0 1.0 1.0 0.0 0.0 4.0 0.0_ 0.0 6.0
7 7.Final presenations to Neighborhood Committee and Comnrssion _ 1.0 8.0 4.0 0.0 0.0 0.0 0.0 4.0 17.0
P, Subtotal Hours 4.0 17.0 25.0 - 12,0 34,0 I0,0 18.0 120.0
'�`� Sob-total Salary Cost 5 800.00 $2,890,00 S 4,625.00 5 $ 1,260.00 S 3,06%00 00 $ 909.00 S 1,359 00 $ 14,885.00
11
R0coPounoddatlaasnnd 'untReport,r:;;>..1... .:_:, t s„x„ _ : ..i.:, ,. ._:„:1=i ..;,r a 9 s x..;, '<.,...is _`a".,.'..; a_...`:, . ,�,,F r;:.:,:
i 1.Recommendations and Final Report 4.0 16.0 8.0 8.0 8.0 0.0 8.0 8.0 60,0
S Sub-total Hours 4.0 ..16.0` 8.0 8:0 • 8.0 - 8.0 8.0 60.0
I
Subtotal Salary Cost S 800.00 S 2,720.00 S 1,480,00 S 840.00 S 840,00 $ - S 72000 S 600,00 S 8,000.00
G Madin Engineering Total Hours 18.0 68.0 91.08 8.0 68.0 58.0 106.0 34.0 509,0
or 1 Fn none•Sala Cost 3 600.00 11 56D.00 16 835.00 7 140.00 5.220.00 9 540.10 2 550.00 $ 65 685.00
ii - t .1.«,.-.`! :. x -`:554-•.il.'a-.4..s.l F.,;.zr, „_-Hzb5!.iw... ,.__ry.-.. r _ .1
_ . n-_::;'..?� ���y.v5,.., S:16�G8$00.
' :osts 10,4 Hour Penh PenodTMCs(5863.01 each) . •
i ✓
S 8,630.00
t
? - - Yr ',,.„ e5.�,... F..:,".tz ..'v�r,''br '$e_, f 1$:Ol
sa'v�',+:-?�.t�R'.:.¢:%7� :.'-xR+%4'z ,.� %�x�.v3="?e..- ...:i?. 7 ��^'��',.
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Page 19
4 Interlocal Agreement Miami Beach Convention Center Pedestrian Bicycle and Transit Safety and Connectivity Project FY 2019_10232018
z
1
Exhibit"D": "E-Verify"
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 375-040-68
E-VERIFY PROCURE MEN 1
Contract No: 60Y%--
Financial
DY%SFinancial Project No(s): 413 —"-
Project Description: FYs 2019 and 2020 Unified Planning Work Program Task 5.2
SMART Moves Program
Vendor/Consultant City of Miami Beach acknowledges and agrees to the following:
Vendor/Consultant City of Miami Beach shall utilize the. U.S. Department of Homeland
Security's. E-Verify system, in accordance with the terms governing use of the system,
to confirm the employment eligibility of;
1. all persons employed by the Vendor/Consultant City of Miami Beach
during the term of the Contract to perform employment duties within .,
Florida; and
2. all persons, including subcontractors, assigned by the Vendor/Consultant
City of Miami Beach to perform work pursuant to the contract with the
Department.
Company/Firm: City of Miami Beach
Authorized S'gnatu e:
Title: e, O/la Ql
Date:
Page 20
Interlocal Agreement Miami Beach Convention Center Pedestrian Bicycle and Transit Safety and Connectivity Project FY 2019_10232018
1
3