Amendment No. 41 to the Agreement with Fentress Architects in the Amount of $7,125 AMENDMENT NO.41 •
TO THE AGREEMENT BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
FENTRESS ARCHITECTS,
DATED MAY 14, 2014,
FOR DESIGN CRITERIA PROFESSIONAL SERVICES FOR THE MIAMI BEACH CONVENTION CENTER
RENOVATION PROJECT,
IN THE AMOUNT OF$7,125
This Amendment No. 41 to the Agreement made and entered this day of Fed , 2019, by and between
the CITY OF MIAMI BEACH, a municipal corporation existing under the laws of the State of Florida (hereinafter
referred to as City), having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida 33139, and
FENTRESS ARCHITECTS, a Colorado corporation, having its offices at 421 .Broadway, Denver, Colorado
(hereinafter referred to as"Consultant"or"Architect-Engineer").
RECITALS
WHEREAS, pursuant to Request for Qualifications(RFQ) No. 2014-142ME, the Mayor and City Commission
adopted Resolution No.2014-28538 on April 9,2014,approving and authorizing the Mayor and City Clerk to execute
an Agreement with Fentress Architects for Design Criteria Professional Services for the Miami Beach Convention
Center Renovation Project(the"Agreement"); and
WHEREAS, the Agreement was executed for a lump sum amount of$10,967,200 including reimbursable
expenses; and
WHEREAS, on December 8, 2014, Amendment No. 1 was executed for correction to Task 3 - Design
Development and Design Criteria Package Services, requiring 30% completion level for low voltage systems in lieu
of 90%completion; and
WHEREAS, on December 8, 2014, Amendment No. 2 was executed for supplemental civil engineering
services in the amount of$41,079; and
WHEREAS, on December 8, 2014, Amendment No. 3 was executed for additional services to revise the
quantity, sizes and configurations of the main ballroom, junior ballrooms, and meeting rooms, in the amount of
$179,982;and
WHEREAS, on January 21, 2015, Amendment No. 4 was executed for a regional stormwater pump station
location analysis, and for the development of a 3D animation and custom website for the Project in the amount of
$76,605; and
WHEREAS, on February 11, 2015, the City Commission authorized Resolution No.2015-28925,authorizing
an additional lump sum amount of $14,469,500, for the purpose of retaining Fentress to complete all design and
construction administration services for the Project; and
WHEREAS, on March 31, 2015,Amendment No. 5 was executed for the completion of.design development
documents and preparation of Bid Package 1, in the amount of$2,442,400(part of Resolution No.2015-28925); and
WHEREAS, on May 28, 2015,Amendment No.6 was executed for a deductive adjustment to the Agreement
in the total amount of $3,129,259, to delete the remaining Tasks 4, 5 and 6 of the Scope of Services set forth in
Schedule A of the Agreement, as such tasks are no longer applicable and shall be superseded by a subsequent
amendment with regard to the construction documentation and administration services required for the Project(part
of Resolution No. 2015-28925);and
WHEREAS, on May 28, 2015, Amendment No. 7 was executed for Additional Services relating to wind
loading and micro-climate services, in the amount of$117,200;
WHEREAS, on May 28, 2015, Amendment No. 8 was executed to retain Fentress Architects to serve as
Architect of Record for the Project, to clarify requirements with regard to Design Development, and to provide for
completion of Construction Documents and all construction administration services required of the Architect-Engineer
for the Project, in the total amount of$15,156,359(part of Resolution No. 2015-28925); and
1
WHEREAS, on August 14, 2015, Amendment No. 9 was executed for the provision of Commissioning
Services, in the total amount of$302,876; and
WHEREAS, on October 27, 2015, Amendment No. 10 was executed for a parapet design analysis and
consultation services to reduce the applicable wind pressures on the curtain wall for potential construction cost
reductions, in the amount of$15,000; and
WHEREAS, on December 4, 2015, Amendment No. 11 was executed for the preparation of event plans
background drawings to be used by event planners during construction, in the amount of$36,875; and
WHEREAS, on March 29, 2016, Amendment No. 12 was executed for stormwater design revisions related
to Public Works Department's pump stations design, in the amount of$34,073; and
WHEREAS, on May 31, 2016, Amendment No. 13 was executed for design changes associated with the
removal of the smoke control system, in the amount of$173,790;and
WHEREAS, on June 10, 2016,Amendment No. 14 was executed for additional site visits by members of the
design team for a weekly presence through July 28,2016,and for the implementation of alternative designs requested
by the Construction Manager, in the amount of$148,999; and
WHEREAS, on July 18, 2016,Amendment No. 15 was executed for design changes associated with raising
18th Street, 19th Street and Convention Center Drive, requested by Public Works to allow the raising of Meridian
Avenue and 17th Street in the future, in the amount of$111,338; and
WHEREAS, on August 26, 2016 Amendment No. 16 was executed for the addition of a 72" storm culvert to
serve as a temporary bypass until the new,culvert on 17th Street is completed by Public Works; and for the redesign
of Convention Center Drive between 17th and 18th Streets due to the postponement of the Convention Center Hotel
Project, in the amount of$70,270; and
WHEREAS, on September 7, 2016, Amendment No. 17 was executed for GMP cost reconciliation services
beyond what was originally contemplated in the basic construction administration services, in the amount of$49,360;
and
WHEREAS, on September 7, 2016, Amendment No. 18 was executed for additional site visits by members
of the design team for a weekly presence through approximately September 30, 2016, and for the implementation of
alternative designs requested by the Construction Manager, in the amount of$112,649; and
WHEREAS, on October 24, 2016, Amendment No. 19 was executed for design changes associated with
retaining the east half of the existing exhibit hall bridge to provide more flexibility in egress travel distances of show
layouts, in the amount of 220,291; and
WHEREAS, on November 16, 2016, Amendment No. 20 was executed for additional reviews of steel
submittals and for revisions of levels two and five truss loading for temporary conditions for Art Basel 2016; this
Amendment is to be funded from a deductive change order to the Agreement with Clark Construction, in the amount
of$96,710;and
WHEREAS, on December 20, 2016, Amendment No. 21 was executed for additional design services
associated with the incorporation of additional security cameras, revisions to vaults requested by FPL, additional
structural engineering resulting from unforeseen site conditions (RFIs), construction details for the temporary
transition slab required for Art Basel 2016, and renovation of the east kitchen not included in the original scope of
work, in the amount of$80,330; and
WHEREAS, on December 20, 2016, Amendment No. 22 was executed for revisions to the construction
documents as needed for artwork installations by Sarah Moris, Franz Ackermann and Ellen Harvey, selected as part
of the Art in Public Places Program, in the amount of$17,121; and
WHEREAS, on December 20, 2016, Amendment No. 23 was executed for additional structural engineering
services due to non-conformances by Clark Construction, in the amount of$10,000; and
WHEREAS, on January 18, 2017, Amendment No. 24 was executed for additional design, permitting and
construction administration services related to a new sanitary sewer lateral for the Carl Fisher Clubhouse, in the
2
amount of$18,625; and
WHEREAS, on May 5, 2017, Amendment No. 25 was executed for revisions to the signage package, in the
amount of$12,030; and
WHEREAS,on May 5,2017,Amendment No.26 was executed for additional reviews of structural submittals
and for design revisions associated with non-conforming field conditions, funded from a deductive change order to
the Agreement with Clark Construction, in the amount of$15,580; and
WHEREAS, on May 5, 2017, Amendment No. 27 was executed for design services to incorporate a new
vertical circulation connection between the north side of the Exhibit Hall D and the Grand Ballroom on Level 2, in the
amount of 124,240, as approved by the City Commission on April 26, 2017(Agenda Item R7T); and
WHEREAS, on June 30, 2017,Amendment No. 28 was executed for design revisions associated with the
relocation of the 19th Street pump station, in the amount of$2,585; and
WHEREAS, on August 15, 2017, Amendment No. 29 was executed for design solutions for contractor-
requested items related to closing non-conforming conditions related to RFI .3251, and for additional reviews of
structural submittals,funded from a deductive change order to the Agreement with Clark Construction, in the amount
of$30,875 ; and
WHEREAS, on August 18, 2017, Amendment No. 30 was executed for additional services associated with
revisions to the P-Lot Park design, as approved by the City Commission on July 26, 2017, in the amount of 349,076;
and
WHEREAS, on September 18, 2017, Amendment No. 31 was executed for revisions to the construction
documents as needed for artwork installations by Joseph Kosuth,selected as part of the Art in Public Places Program,
in the amount of$14,570; and
WHEREAS, on September 18, 2017, Amendment No. 32 was executed for revisions to the construction
documents approved in Amendment No. 27, to accommodate the construction that progressed during the delayed
issuance of the package due to extended negotiations with Art Basel, in the amount of$11,430;and
WHEREAS, on September 19, 2017, Amendment No. 33 was executed for drainage revisions associated
with keeping the existing culvert that crosses the P-Lot in lieu of removal, as requested by Public Works, due to the
postponement of the 17th Street drainage improvements, in the amount of$11,985, and for revisions to the southwest
corner rendering in the amount of$1,350; and
WHEREAS, on December 15, 2015, Amendment No. 34 was executed for additional reviews of structural
submittals, and for design solutions for contractor-requested items related to closing non-conforming conditions, in
the amount of$50,785, to be funded from a deductive change order to the Agreement with Clark Construction;and
WHEREAS,on December 15,2017,Amendment No. 35 was executed for design revisions to the 21st Street
Park as a result of the pump station installation and changes required for AIPP installations in the amount of$43,788,
and for design solutions for the repair to the existing culvert which collapsed during installation of the new culvert, in
the amount of$4,840; and
WHEREAS, August 6, 2018,Amendment No. 36 was executed for 19th Street revisions as a result of pump
station relocation, and additional construction administration services through November 30, 2018, in the amount of
$136,408; and
WHEREAS, on September 21, 2018, Amendment No. 37 was executed for design revisions to 21st Street
Park associated with retaining existing mahoganies and de-scoping sitework around Carl Fisher Clubhouse and
Pump Station; reconciliation of relocated trees and associated design revisions to 21st Park;and 19th Street revisions
as a result of the Holocaust Memorial's request to keep the existing stone cladded knee wall; in the amount of
$50,320; and
WHEREAS,on September 25,2018,Amendment No.38 was executed for the development of a stand-alone
package for the P-Lot Park for a separate permit, structural footing design for events tent structures, and additional
services for re-bidding and construction administration of the park, in the amount of$261,445; and
WHEREAS, on January 9, 2019 Amendment No. 39 was executed for the analysis, design and
3
documentation to reinforce the existing structure to withstand additional cooling tower loads (NCR 3363 and RFI
3691), an updated site plan rendering, and extended construction administration services for the building, in the
amount of$206,510; and
WHEREAS, on ' ,2019 Amendment No. 40 was executed for additional design services required
to redesign the routing of the Florida Power and Light(FP&L)ductbank for P-Lot Park, in the amount of$5,328; and
WHEREAS, this Amendment No. 41 is for additional design services related to revised pavement striping at
18th Street as requested by Transportation Department, and electrical revisions at 21st Street Park.
NOW, THEREFORE, the parties hereto, and in consideration of the mutual promises, covenants,
agreements, terms, and conditions herein contained, and other good and valuable consideration, the respect and
adequacy are hereby acknowledged, do agree as follows:
•
1. ABOVE RECITALS.
The above recitals are true and correct and are incorporated as a part of this Amendment No.41.
2. MODIFICATIONS.
The Agreement is amended as provided in Appendix"A-41", attached herein.
3. OTHER PROVISIONS.
All other provisions of the Agreement, as amended, are unchanged and in full force and effect.
4. RATIFICATION.
The City and Consultant ratify the terms of the Agreement, as amended by this Amendment No.41.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 41 to be executed in their
names by their duly authorized officials as of the.-d,,.a ifst set forth above.
ATT. A t\\�.. MIAMI B:ACH
°11-
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Raf--IGra"do ry1� �!)
City Clerk .�PVC�R .its I�aiar
P FF
ATT • T: CRACOVSUL ANT:
��`j,�•. ARCHIT C
Signature: pkAlm. AjAdivt %4�,�,,� 26 Signature
''..'• k1 A u,_ ' .+! MaASCI r r S 1n0• nwire&st _G Six,10 d-CEO
Print Name/Title Print Name/Title
APPROVED AS TO
FORM&LANGUAGE
&FOR EXECUTION
0/61/4 (---A- f(-(4\
City Attorney 12_6(2 Date
4
Appendix"A-41
1. SCOPE OF SERVICES
Refer to attached proposal dated February 6, 2019.
2. PAYMENT AND COMPENSATION
18th Street: $3,185 upon completion of services.
21st Street Electrical: $3,940 upon completion of services.
Total: $7,125 •
•
•
5
Added
Project ',Contingency" Total •
Scope
Original Agreement $10,967,200 $1,096,720 $12,063,920
Amendment Reso 2015 28925 (5,6&8)
Amendments $ 2,442,400 $ 2,442,400
Amendment 6 $ (3,129,259)
$(3,129,259)l
Amendment $15,156,3594. $15,156,359
Contingency reduction ` $ (96,720)` $ (96,720)
Total $25,436,700 ` $1,000,000 t $26,436,700 ,
Amendment 2-Civili $ 41,079 ,
Amendment 3-Ballrm change L $ 179,982
Amendment 4-Stormwater/vyebsite .._ $ 76,60
Amendment 7 Wind study/roof survey 1
Y. I. $ 117,200 (
Amendment 9 Commissioning I $ 302,876 i
c. Amendment 10-Parapet Analysis .,._. . .. ... $ 15,000 1 ....
Amendment 11 Event Plans i { $ 36,875
Amendment 12-Storm_waterRevisions I $ _34,073 ,
Amendment 13-Smoke Control Removal ? $ 173,790 i 4
Amendment.14 Site Visits;&A)ternative Design .$ $ 1,48,999
Amendment Streets-Regrading $ 22 520 $ 88,818
• Amendment 16 Culvert and.Cony Ctr Dr redesign j $ 70,270 t.
Amendment 17 GMP Reconciliation add'I 1 I $ 49,360
Amendment:'18 AdditionalSite VisitSs ..:::=';';',..',' $ 112,649
Amendment 19-East Bridge Retention t ? $ 220,291
Amendment20 Steel submittals and Truss loading analysis• $ 96,710
Amendment 21 Cameras,vaults RFIs,kitchen,transition slab $ 80,330
Amendment 22-AIPP(Morris y) $ 17,121
Ackermann&Harve 3
AMea.ment23 NCRs* $ 10,000
Amendment 24-Sanitary Sewer Lateral -CarlFisherClubhouse t. .$ 18,625 ;
Amendment 25-Signage Package Revisions $ 12,030
Amendmenti26 Structural submittals&NCRs $ 15,580`
Amendment 27-Exhibit hall/Ballroom Vertical Circulation i } 124,240 i
Amendment 28-19th Street Pump Station Relocation `, $ 2,585 I
•Amendment 29RFI 3251&Structural Submittals $, 30,875 z
Amendment 30 P Lot Park Revision , £ $ 349,076
Amendment 31 AIPP(Joseph Kosuth) ue $ 14,570
Amendment 32 Exhibit Hall/Ballroom Vertical Circulation rev $ 11,430
Amendment 33-Plot culvert and rendering i $ 13,335
Amendment,34 S,tructural:Submitials&•/(VCRs...' . $. 50,785 ,
Amendment 35 21st St Park Rev&Culvert repair € $ 48,628
3
Amendment 6 19tSt and CA Services
._. h i..._. ! $ 136,408
Amendment 37 21st Park,Tree Reconc,19th St $ 50,320
Amendment 38-Plot Park Repackaging and CA services _-. .$ 261,445
Amendment 39 Rendering, NCR 3363,Add'I CA Services Bldg « $ 206,510
Amendment 40 Plot Park-FPL Ductbank 3 $ 5,328
Amendment 41 18th St pavement marking and 21st elec ; $ 7,125
Total ' $25,436,700 i $1,000,000 1 $2,253,443 $28,690,143
1. Amendments 14, 18,20,23,26,29 and 34 totaling$465,598,funded from Clark's contract via deductive change orders.
2. Amendments 22&31 totaling$31,691 funded from AIPP fund.
6
l
FENTRESS
aPttTEr-
.
lentrassarclytects.com
January 25,2019 Revised.January 28,2019 Revised February 6,2019
Mr.Jimmy Morales,City Manager
City Manager's Office
City of Miami Beach
1700 Convention Center
Drive 4th Floor
Miami Beach,FL 33139
Re: Miami Beach Convention Center Renovation Resolution No.2014-28538
Proposal 70— 18'Street Restriping and Omitted Electrical Scope
Project 20140021.001 A65
Dear Mr.Morales:
This proposal is to provide additional design services required pursuant to the City's request to provide the listed
revisions below to the 18`h Street roadway descope and plan revisions and omitted electricalengineering on the 21s Park
Rescope Amendment 37. .
SCOPE OF SERVICES
1. DESIGN TASK 1 — 18TH STREET 1:>ESCOPE AND PLAN REVISIONS
a. The City of Miami Beach has requested that we revise the 18th Street Roadway and Pavement
Marking plans per the markups provided on January 14, 2019, shown below. It would require
revisions and descoping portions of the pavement marking scope of work.
b. Based on the above understanding,we will coordinate with the•City of Miami Beach Public
Works Department staff and the Design Team to make the necessary revisions to the plans per
the below highlighted markups.
#S pA 201AP rt.-2..,„ _ %�i n77-731.4P t
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$o9i}su til'iiC Mv t 7tv . . s_ /t..7C
4 `'4` 18TH STREET' T. %. i
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ft
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.3'N 3/9 SKtPt b'WfrOTE .-.35 l i `fig
NOV .-E AMPS ilr, •
t TaJHLf ILOri a SURVEY MTH STREET En Ir. ' ..,'o
18TH STREET R 01
DEN D.'1:.: 1. , SI. _O1 i j 421 13roa ivt v 1 De,/?r CO 30213 I 3o:t 722.900 '
•
Mr.Jimmy Morales,City Manager
City Manager's Office
City of Miami Beach • .
Proposal 70— .184'Street Restripi.ng and Omitted Electrical Scope
January 25,2019
Page 2
c. We will prepare a package to submit to the City. It is assumed no other sheets., other than the
• Roadway and Pavement Marking plan for 18`1' Street, will require any revision. We will submit
one set of the revised drawings for review by the Design Team and.City,and address one(1)round.
of combined comments.
2. DESIGN TASK 2—OMMITTED COST FOR ELECTRICAL ENGINEERING ON 21'STREET PARK
a. In Amendment 37 of our contract a math error resulted in fees for electrical engineering design to
be omitted.This task is to incorporate this work into our Contract.
SCHEDULE •
• Design Task 1: 3 weeks after Notice to Proceed
• Design Task 2: 3 weeks after Notice to Proceed
EXCLUSIONS
I. Design services beyond the project completion and project boundaries shown above.
FEE
Fees for all base services will be a total proposed lump sum amount of Seven Thousand One Hundred and Twenty-
Five Dollars($7,125.00). Expense costs for printing,telephone,delivery,and travel are included in the lump sum
•
portion of this fee.Billings for these services will be invoiced under the heading#20140021.001,A65. •
Attached is the breakdown of hours and associated fee for this additional effort.Your assistance in facilitating the
request of this additional effort as a modification.to our contract is appreciated.Please feel free to contact me with
any further questions or comments you may have.
•
if the foregoing correctly states your understanding,please preparea contract amendment for our execution.We are
very happy to be of service to the City and continue our successful relationship.
Sincerely,
Fentress Architects
C .tE
hn Kudrvcki AIA L,EF:�PP BD+C
Principal
•
enol: Design Fee Summary dated February 6,2019
c: Maria'Hernandez,Thais Vieira,City of Miami Beach
Jeff Sachs,Jones Lang LaSalle Hotels&Hospitality Group
Steven DiBartolo,.Karen Deshon,Hill International,Inc.
David.Burkey,Anne McNeely,Jenni Gee,Fentress Architects
L
18th Street Restriping
Project: Miami Beach Convention Center Renovation &Expansion
2/6/19
Firm
Discipline Firm Name Number Eee
Architecture Fentress Architects 1 $595
Architecture Arquitectonica 4
Fire/Life Safety/Code Consulting Jensen Hughes 13 �.
Civil/Utility Engineering(Lump Si Kimley-Horn 6 •$2,490'
Landscape West 8 7 ?G t„ „ • $
Structural Engineering Wallace
Vertical Transportation Lerch Bates 12 z$0.
Plumb,Mech,Elec,Lighting ME Engineers 14-18 $3,940
IT,Security,AV,Acoustics DL Adams 20
Food Service Caruso 25 �' _. $0
Traffic Corradino 27 $0
Graphics and Signage TKD 28 V "
Parking Consultation Walker Parking 29
Cost Estimate RLB 35 $0
Design Fees(Lump Sum) $7,125
Expenses 0% $0
Total Total , $7,125
18th Street Restriping
•
Fentress Architects
Hours
Job Title Hourly Rate flours Extension•
Architect 111 $175.00 2 $350.00
John Kudrycki $225.00 1 $225.00
Administrative $120.00 1 $120.00
Totals this activity: Hours 4.0 $695.00
Total,Sub 1 4.0 $695.00
Flours Total 4.0 $695.00
Miami Beach Convention Center
Fentress Project No:20140021
18th Street Restriping
Kimsey-Horn & Associates
Hourly Rate Hours Extension
't85K l 1,8t1 St D'escope a'nd Reyisiofis Roadtvay.P1Ons, `'. „, , ,.ti ,r,., _
Principal $280.00 0.0 $0.00
Senior Professional $200.00 1.0 $200.00
Professional $120.00 0.0 $0.00
Analyst/Junior Professional $105.00 3.0 $315.00
Senior Technical Support $125.00 0.0 $0.00
Technical Support $105.00 0.0 $0.00
Support Staff ' $82.50 0.0 $0.00
Totals this activity: Hours 4.0 $515.00
gTr1SK 1b 18th St Deseope,ri.d Reviswpps S gn?g`and P yc neat NlarktgrArJPrlysis >,, ;s
Principal $280,00 0.0 $0.00 ,
Senior Professional $200.00 1.0 $200.00
Professional $120.00 0.0 $0.00
Analyst/Junior Professional 5105.00 9.0 $945.00
Senior Technical Support $125.00 0.0 $0.00
Technical Support $105.00 0.0 $0.00
Support Staff $82.50 0.0 $0.00
Totals this activity: Hours 10.0 $1,145.00
,m«v EYP ss �! " £"'ID�p'
'P §lois 18th 5t 1)escn6ai- 1,148; 4i.i 4 lnu►-=and avement%i iixitga13)a s ,,,,
Principal $280.00 0.0 $0.00
Senior Professional $200.00 1.0 $200.00
Professional $120.00 0.0 $0.00
Analyst/Junior Professional $105.00 6.0 $630.00
Senior Technical Support $125.00 0.0 $0.00
Technical Support $105.00 0.0 $0.00
Support Staff $82.50 0.0 $0.00
Totals this activity: Hours 7.0 $830.00
Hours Total 21.0 $2,490.00
Miami Beach.Convention Center
Fentress Project No:20140021
33
}
21st Rescope
M-E Engineers
Hours>
Job Title Hourly Rat Hours Extension
;Task 3 .�Elec�i kcal En mee�ina' �`
Principal $200.00 2.0 S400.00
Associate $160.00 15.0 $2,400.00
Project Manager $140.00 0.0 $0.00
Designer $110.00 0.0 $0.00
CAD Operator $95.00 12.0 $1,140.00
Administrative Staff $80.00 0.0 $0.00
Totals this activity: Hours 29,0 $3,940.00
Total,Sub 2 29.0 $3,940.00
Hours Total 29.0 $3,940.00