2003-25246 ResoRESOLUTION NO. 2003-25246
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER PERTAINING TO THE RANKING OF
QUALIFICATIONS RECEIVED PURSUANT TO REQUEST FOR
QUALIFICATIONS (RFQ) NO. 08-02~03, FOR THE PLANNING, DESIGN,
AND CONSTRUCTION ADMINISTRATION SERVICES NEEDED TO
COMPLETE THE MIAMI BEACH BOTANICAL GARDEN IMPROVEMENT
PROJECT; AUTHORIZING THE ADMINISTRATION TO ENTER INTO
NEGOTIATIONS WITH THE TOP-RANKED FIRM OF EDAW, INC.; AND
SHOULD THE ADMINISTRATION NOT BE ABLE TO NEGOTIATE AN
AGREEMENT WITH THE TOP-RANKED FIRM, AUTHORIZING THE
ADMINISTRATION TO NEGOTIATE WITH THE SECOND-RANKED FIRM
OF WALLACE ROBERTS AND TODD, LLC; AND SHOULD THE
ADMINISTRATION NOT BE ABLE TO NEGOTIATE AN AGREEMENT WITH
THE SECOND-RANKED FIRM, FURTHER AUTHORIZING THE
ADMINISTRATION TO NEGOTIATE WITH THE THIRD-RANKED FIRM OF
INDIGO SERVICE CORPORATION.
WHEREAS, on October 22, 2002, the City Commission approved the authorization
for issuance of a Request for Qualifications and authorized soliciting Qualification
Statements from design firms to further develop and revise the Concept Plan developed in
June 2000 for the City of Miami Beach Botanical Garden; and
WHEREAS, Series 2000 General Obligation Bond funding in the amount of
$1,500,000 is available for this project; and
WHEREAS, RFQ No. 08-01/02 was issued on December 19, 2002 with an opening
date of February 7, 2003; and
WHEREAS, six (6) proposals were received in response to the RFQ, the following
are the firms that submitted proposal for this RFQ:
· EDAW, Inc.
· Heery International, Inc.
· Indigo Service Corporation
· RMPKGroup
· Susan Nelson and Warren Byrd Landscape
· Wallace Roberts and Todd, LLC; and
WHEREAS, an Evaluation Committee was appointed by the City Manager via Letter
to Commission (LTC) No. 58-2003 consisting of the following individuals:
· Barbara Knaubb, Committee Chair, Facility Chairman, CMB Botanical Garden
· Randy Barney, Horticultural Chair, CMB Botanical Garden
· Bruce Greer, Board of Directors, Fairchild Gardens & CMB property owner
· Jenny Iglesias, CMB Resident
· Donald Shockey, CIP Office, South Beach Projects Planner
· John OIdenburg, Assistant Director, Parks and Recreation Department; and
WHEREAS, the Committee convened on April 22, 2003 for the 1st Evaluation
Committee meeting, and consensus at the end of the meeting was to shortlist and invite
three (3) firms to provide a 20 minute presentation, followed by a 20 minute question and
answer session. The three firms were:
· EDAW, Inc.
· Indigo Service Corporation
· Wallace Roberts and Todd, LLC; and
WHEREAS, the Committee reconvened on May 29, 2003 for the 2nd Evaluation Committee
meeting, the Committee members discussed their individual ranking of the three firms and
arrived at the following Committee ranking:
· First: EDAW, Inc.
· Second: Wallace Roberts and Todd, LLC
· Third: Indigo Service Corporation; and
WHEREAS, the City Manager has reviewed the Evaluation Committee's
recommendation, and herein recommends that the Mayor and City Commission accept the
Committee's recommendation relative to the ranking of firms pursuant to RFQ No. 08-
02/03 for the Planning, Design, and Construction Administration Services Needed to
Complete the Miami Beach Botanical Garden Improvement Project, and enter into
negotiations with the first-ranked firm of EDAW, Inc.; and if unsuccessful, negotiate with
the second-ranked firm of Wallace Roberts and Todd, LLC; and if unsuccessful, negotiate
with the third-ranked firm of Indigo Service Corporation.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission herein accept the Committee's recommendation of the City Manager
pertaining to the ranking of firms pursuant RFQ No. 08-02/03; and further authorize the
Administration to enter into negotiations with the top-ranked firm of EDAW, Inc., and,
should the Administration not be able to negotiate an Agreement with the top-ranked firm,
authorize the Administration to negotiate with the second-ranked firm of Wallace Roberts
and Todd, LLC, and, should the Administration not be able to negotiate an Agreement with
the second-ranked firm, further authorize the Administration to negotiate with the third-
ranked firm of Indigo Service Corporation. ay o/'~/,r~ ///--
~, 2003.
PASSED and ADOPTED this 2nd d 1~,
ATTEST: ~//~1~ ~
MAYOR
CITY CLERK
FORM & LANGUAGE
& FOR EXECUTION
T:~AGENDA~2003\jul0203\consent\RFQ0~-02-03BotanicalGardensReso.doc ~t~~ 0~ ~ ~
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
Condensed Title:
the Planning, Design, and Construction Administration Services Needed to Complete the Miami Beach Botanical
Accept the City Manager's Recommendation Relative to the Ranking of Firms Pursuant to RFQ No. 08-02/03 for
Garden improvement Project.
Issue:
Shall the City Commission approve the City Manager's recommendation to accept the recommendation related
I to the ranking of firms and authorize negotiations?
Item Summary/Recommendation:
On October 22, 2002, the City Commission authorized the issuance of a Request for Qualifications (RFQ)from design
firms to be responsible for the revision of the Concept Plan developed in June 2000. Additionally, this phase will
include an updated cost estimate for improvements. The revised concept plan will be based on the "Scope of Work
Info" document developed by the Miami Beach Conservancy Board.
RFQ No. 08-02/03 was issued on December 19, 2002 with an opening date of February 7, 2003. The City received
proposals from the following 6 firms on February 7, 2003.
EDAW, Inc.
· Heery International, Inc.
indigo Service Corporation
· RMPK Group
· Susan Nelson and Warren Byrd Landscape
· Wallace Roberts and Todd, LLC ,
The City Manager via Letter to Commission (LTC) No. 58-2003, appointed an Evaluation Committee ('the
Committee"). Consensus at the end of the 1st Evaluation Committee meeting was to shortlist and invite three (3) firms
to provide a 20 minute presentation, followed by a 20 minute question and answer session.
The three companies that were short listed were: EDAW, Inc.
Indigo Service Corporation
Wallace Roberts and Todd, LLC
During deliberations at the 2nd Evaluation Committee meeting, the Committee members discussed their individual
ranking of the three firms and arrived at the following Committee ranking:
· First: EDAW, Inc.
· Second: Wallace Roberts and Todd, LLC
· Third: Indigo Service Corporation
The firm of EDAW, Inc. was deemed to be the first ranked firm based on the experience and qualifications of their
team.
ACCEPT THE MANAGER'S RECOMMENDATION AND AUTHORIZE NEGOTIATIONS
Advisory Board Recommendation:
Financial Information:
Funds: ; t
Finance Dept. ;TOtal
City Clerk's Office Legislative Tracking:
I Gus Lopez
n-Offs
T:'~AGI~ )A~003\jul0203\~s( n6RFQ08-02-03BotanicalGardensSummary,doc
AGENDA ITEM
DATE
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www,rniarnibeachfl .gov
COMMISSION MEMORANDUM
To:
From:
Subject:
Mayor David Dermer and Date: July 2, 2003
Members of the City Commis~n
Jorge M. Gonzalez
City Manager
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER PERTAINING TO THE RANKING OF
QUALIFICATIONS RECEIVED PURSUANT TO REQUEST FOR
QUALIFICATIONS (RFQ) NO. 08-02~03, FOR THE PLANNING, DESIGN,
AND CONSTRUCTION ADMINISTRATION SERVICES NEEDED TO
COMPLETE THE MIAMI BEACH BOTANICAL GARDEN IMPROVEMENT
PROJECT; AUTHORIZING THE ADMINISTRATION TO ENTER INTO
NEGOTIATIONS WITH THE TOP-RANKED FIRM OF EDAW, INC.; AND
SHOULD THE ADMINISTRATION NOT BE ABLE TO NEGOTIATE AN
AGREEMENT WITH THE TOP-RANKED FIRM, AUTHORIZING THE
ADMINISTRATION TO NEGOTIATE WITH THE SECOND-RANKED FIRM
OF WALLACE ROBERTS AND TODD, LLC; AND SHOULD THE
ADMINISTRATION NOT BE ABLE TO NEGOTIATE AN AGREEMENT
WITH THE SECOND-RANKED FIRM, FURTHER AUTHORIZING THE
ADMINISTRATION TO NEGOTIATE WITH THE THIRD-RANKED FIRM OF
INDIGO SERVICE CORPORATION.
ADMINISTRATIVE RECOMMENDATION
Adopt the Resolution.
ANALYSIS
On February 21, 2001, the Mayor and City Commission adopted Resolution No. 2001-
24280, authorizing the execution of a professional services agreement with Curtis and
Rogers Design Studio to provide planning, design, and construction administration services
pursuant to RFQ No. 41-99/00. Because of delays in executing the agreement and in
determining the ultimate permanent location of the facility, the agreement remained
unexecuted as of July 2002.
During the summer of 2002, representatives of the Miami Beach Garden Conservancy met
several times with City staff and expressed a strong desire to have the new facility
designed in keeping with the Conservancy's goal of obtaining accreditation of the facility
through the American Association of Museums (AAM). The AAM accreditation process is
complex and requires compliance with numerous facility and organizational standards. City
staff agreed to the adoption of this goal with the understanding that eventual accreditation
of the facility will depend largely upon the Conservancy's organizational and collection
development efforts outside the scope of the capital improvements to the Garden.
Commission Memo
RFQ 08-02/03 - Planning, Design, and Construction Administration Services needed to complete the
Miami Beach Botanical Garden Improvements Project
July 2, 2003
Page 2 of 5
Because the scope of work for the current unexecuted agreement did not address the new
accreditation goal, it was necessary for the City to issue a new Request for Qualifications
(RFQ) for firms that have specific experience in designing botanical gardens that have
become officially accredited by the AAM. Series 2000 General Obligation Bond funding in
the amount of $1,500,000 is available for the project.
On October 22, 2002, the City Commission authorized the issuance of a RFQ to solicit
Qualification Statements from design firms. The Scope of Work described in the RFQ
includes revising the Botanical Garden Concept Plan that was developed in June 2000
which will then serve as a master plan and the subsequent development of design and
construction documents for funded improvements. The redesign of the Garden will be
undertaken in a manner that supports to the greatest extent possible the Miami Beach
Garden Conservancy's goal of eventually becoming accredited by the American
Association of Museums (AAM).
RFQ No. 08-01/02 was issued on December 19, 2002 with an opening date of February 7,
2003. A pre-proposal conference to provide information to firms considering submitting a
response was held on January 16, 2003. DemandStar by Onvia issued bid notices to 1,151
prospective proposers, resulting in 63 proposers requesting RFQ packages, which resulted
in the receipt of the following six (6) proposals:
· EDAW, Inc.
· Heery International, Inc.
· Indigo Service Corporation
· RMPKGroup
· Susan Nelson and Warren Byrd Landscape
· Wallace Roberts and Todd, LLC
The City Manager via Letter to Commission (LTC) No. 58-2003, appointed an Evaluation
Committee ("the Committee") consisting of the following individuals:
· Barbara Knaubb, Committee Chair, Facility Chairman, Miami Beach Botanical
Garden
· Randy Barney, Horticultural Chair, Miami Beach Botanical Garden
· Bruce Greer, Member, Board of Directors, Fairchild Gardens & CMB property owner
· Jenny Iglesias, City of Miami Beach Resident
· Donald Shockey, ClP Office, South Beach Projects Planner
· John Oldenburg, Assistant Director, Parks and Recreation Department
On April 22, 2003, the Committee convened and was provided with the project overview
and background information by Todd Osborn URS, Program Manager and by Donald
Shockey, Senior Capital Projects Planner. Additionally, the Committee reviewed
references secured by the Procurement staff, and discussed the following RFQ evaluation
criteria, which was used to evaluate and rank the respondents:
Commission Memo
RFQ 08-02/03 - Planning, Design, and Construction Administration Services needed to complete the
Miami Beach Botanical Garden Improvements Project
July 2, 2003
Page 3 of 5
· Demonstrated record of accomplished work on Botanical Garden design and
planning in accordance with the American Association of Museums (AAM)
accreditation process.
· Project approach and methodology.
· Project team organization and accessibility.
· Ability to meet time and budget requirements.
· Volume of work previously awarded to each firm by the Agency, with the object of
effecting an equitable distribution of contracts among qualified firms, provided such
distribution does not violate principle of selection of the most highly qualified firm.
The Committee's consensus at the end of the meeting was to short list and invite three (3)
firms to provide a 20-minute presentation, followed by a 20-minute question and answer
session.
The three companies that were short listed were:
· EDAW, Inc.
· Indigo Service Corporation
· Wallace Roberts and Todd, LLC
Procurement staff coordinated and scheduled presentations for May 29, 2003. The
Committee members convened on May 29, 2003 and were provided presentations by all
three (3) short listed firms. One Committee member, John Oldenburg, was unable to attend
the meeting; Barbara Knaubb, the Committee Chair, moved to proceed with the meeting
since the necessary quorum was present.
After the firms' presentations, the Committee members discussed at length their individual
pemeptions of the qualifications, experience, and competence of the three firms and then
ranked the firms as follows:
EDAW INDIGO WALLACE~ ROBERTS AND TODD~ LLC
Barbara Knaubb 95 (1) 63 (3) 89 (2)
Randy Barney 98 (1) 80 (3) 95 (2)
Bruce Greer 99 (1) 95 (2) 94 (3)
Jenny Iglesias, 98 (1) 85 (3) 95 (2)
Donald Shockey 86 (2) 80 (3) 92 (1)
RANKINGS (1) (3) (2)
LEGEND:
· First:
· Second:
· Third:
EDAW, Inc.
Wallace Roberts and Todd, LLC
Indigo Service Corporation
Commission Memo
RFQ 08-02/03 - Planning, Design, and Construction Administration Services needed to complete the
Miami Beach Botanical Garden Improvements Project
July 2, 2003
Page 4 of 5
The firm of EDAW, Inc. was deemed to be the first ranked firm based on the experience
and qualifications of their team. EDAW, Inc. has extensive working knowledge of the City
of Miami Beach and its programs and has worked with City staff on various capital
improvement projects.
EDAW, Inc. will offer the following to the City of Miami Beach:
Internationally recognized planning firm known for their innovative approach to
botanical garden's planning projects and understanding of the AAM accreditation
requirements and process;
Exceptional team professionals recognized by their clients and other peers for their
award winning work;
· Understanding of the delivery of botanical gardens and support facilities, from the
master planning level to design, construction and operation.
· Thorough knowledge of local and regional issues;
· Strong track record of successfully completing projects within budget and
time schedule;
· Extensive experience in facilitating public meetings.
RELATED EXPERIENCE
PROJECT MANAGER
David Sacks, ASLA
14 Years of Experience in the practice of Landscape Architecture, particularly in master
planning and design for botanical gardens, historic landscapes and other cultural resource
properties. Additionally he has provided the following:
· Extensive experience in the design of parks; both active and passive.
· Design of recreational facilities
· Planning and design for historic properties and cultural landscapes
· Variety of public-sector project types, ranging from streetscapes to
facilities landscape designs.
· Municipal/Agency Botanical Gardens/Parks design: - City of Miami
- City of Plantation
- National Park Service
- Clemson University
- Florida Department of Transportation
- City of Fort Lauderdale
Commission Memo
RFQ 08-02/03 - Planning, Design, and Construction Administration Services needed to complete the
Miami Beach Botanical Garden Improvements Project
July 2, 2003
Page 5 of 5
- Miami-Dade Parks and Recreation Department
Mr. Sacks possesses a wealth of experience in the project management and design for
botanical garden/parks related projects:
McKee Botanical Garden Phase III, Vero Beach, Florida- Landscape and hardscape
improvements comprising interpretive signage, additional planting, specialty garden
structures and coordination with the architect for additional office and horticultural facilities.
Fairchild Tropical Garden Master Plan, Miami, Florida, Project Director - Provided
Master Plan for 83-acre world renowned public botanical garden in the South Florida area.
Master Plan for Matheson Hammock Park, Project Director - Provided Master Plan
update for the 635-acre National Historic Register park, which is one of the oldest and most
significant resource-based parks in Miami-Dade County.
Naples Botanical Garden, Naples, Florida - Master plan for a new public garden for
tropical and sub-tropical horticultural displays and education, as well as a significant
community cultural resource.
Quail Botanical Gardens Master Plan, Encinitas, California- Master plan for expansion
of a 30-acre public garden in North San Diego County, including site partnerships with the
local Children's Discovery Museum and the Historical Society.
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the attached
resolution which requests to accept the City Manager's recommendation pertaining to the
ranking of firms, and authorize the Administration to enter into negotiations with the top-
ranked firm of EDAW, Inc.; and should the Administration not be able to negotiate an
agreement with the top ranked firm, authorizing the Administration to negotiate with
second-ranked firm of Wallace Roberts and Todd, LLC; and should the Administration not
be able to negotiate an agreement with the second-ranked firm, further authorizing the
Administration to negotiate with the third-ranked firm of Indigo Service Corporation.
T:~AGENDA~003~jul0203\consent~RFQ08-02-03BotanicalGardensCommMemo.doc