Resolution 2019-30742 RESOLUTION NO. 2019-30742
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS NO.
2019-016-KB, FOR MAPPING AND SURVEYING SERVICES; AUTHORIZING
THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH LONGITUDE
SURVEYORS, LLC, THE TOP RANKED PROPOSER; FURTHER, SHOULD
THE ADMINISTRATION NOT BE SUCCESSFUL IN NEGOTIATING AN
AGREEMENT WITH LONGITUDE SURVEYORS, LLC, AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH BISCAYNE
ENGINEERING COMPANY, INC., THE SECOND RANKED PROPOSER;
FURTHER, SHOULD THE ADMINISTRATION NOT BE SUCCESSFUL IN
NEGOTIATING AN AGREEMENT WITH BISCAYNE ENGINEERING
COMPANY, INC., AUTHORIZING THE ADMINISTRATION TO ENTER INTO
NEGOTIATIONS WITH MANUEL G. VERA & ASSOCIATES, INC., THE THIRD
RANKED PROPOSER; AND FURTHER AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE AN AGREEMENT UPON CONCLUSION OF
SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION, AND FURTHER,
DELEGATING TO THE CITY MANAGER THE AUTHORITY TO APPROVE ALL
CONSULTANT SERVICE ORDERS ISSUED PURSUANT TO THE
AGREEMENT, SUBJECT TO AVAILABLE FUNDING.
WHEREAS, on October 17, 2018, the City Commission approved the issuance of
Request for Qualifications (RFQ) No. 2019-016-KB for Mapping and Surveying Services; and
WHEREAS, on October 22, 2018, the RFQ was issued; and
WHEREAS, RFQ responses were due and received December 10, 2018; and
WHEREAS, the City received proposals from the following thirteen (13) firms: Craig A
Smith & Associates, Inc., Maser Consulting P.A., CSA Central, Inc., Longitude Surveyors, LLC,
Biscayne Engineering Company Inc., Atkins North America, Inc., Miller Legg & Associates, Inc.,
Manuel G. Vera & Associates, Inc., HBK Engineering, LLC, F.R Aleman and Associates, Inc.,
Haddone, Corp., Johnson, Mirmiran & Thompson, Inc., and Woolpert, Inc.; and
WHEREAS, CSA Central, Inc. withdrew its proposal response prior to the evaluation
committee meeting and received no further consideration; and
WHEREAS, an Evaluation Committee ("Committee") appointed by the City Manager
pursuant to LTC# 643-2018 convened on January 23, 2019 and January 24, 2019, to consider
the responsive proposals received; and
WHEREAS, the Committee was provided an overview of the project, information relative
to the City's Cone of Silence Ordinance, the Government Sunshine Law and general information
on the scope of services and a copy of each proposal; and
WHEREAS, the Committee was instructed to score and rank each proposal pursuant to
the evaluation criteria established in the RFQ; and
WHEREAS, the evaluation process resulted in the ranking of proposers as follows:
Longitude Surveyors, LLC, as the first ranked proposer; Biscayne Engineering Company, Inc.,
as the second ranked proposer, and Manuel G. Vera & Associates, Inc., as the third ranked
proposer; and
WHEREAS, after reviewing all of the submissions and the Evaluation Committee's
rankings, the City Manager exercised his due diligence and is recommending that the
Administration be authorized to enter into negotiations with Longitude Surveyors, LLC, as the
top ranked proposer, and further, should the Administration not be successful in negotiating an
agreement with Longitude Surveyors, LLC; authorizing the Administration to enter into
negotiations with Biscayne Engineering Company, Inc., as the second ranked proposer; and
further, should the Administration not be successful in negotiating an agreement with Biscayne
Engineering Company, Inc., authorizing the Administration to enter into negotiations with
Manuel G. Vera &Associates, Inc., as the third ranked proposer.
WHEREAS, to expedite surveying and mapping projects, it is beneficial to delegate the
authority to the City Manager to approve all Consultant Service Orders pursuant to this
agreement.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager, pursuant to Request for
Qualifications No 2019-016-KB, for Mapping and Surveying Services; authorize the
Administration to enter into negotiations with Longitude Surveyors, LLC, the top ranked
proposer; further, should the Administration not be successful in negotiating an agreement with
Longitude Surveyors, LLC; authorize the Administration to enter into negotiations with Biscayne
Engineering Company, Inc., the second ranked proposer; further, should the Administration not
be successful in negotiating an agreement with Biscayne Engineering Company, Inc., authorize
the Administration to enter into negotiations with Manuel G. Vera & Associates, Inc., the third
ranked proposer; and further authorize the Mayor and City Clerk to execute an agreement upon
conclusion of successful negotiations by the Administration, and further, delegate to the City
Manager the authority to approve all Consultant Service Orders issued pursuant to this
Agreement, subject to available funding.
PASSED AND ADOPTED this /3 day of `larc4 2019.
ATTEST:
72i•
RAFAEL E. GRANA O, CI CLERK AN GELBER, MAYOR
.so`". �itp APPROVED AS TO
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Resolutions - C7 V
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: March 13, 2019
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS
NO. 2019-016-KB, FOR MAPPING AND SURVEYING SERVICES;
AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS
WITH LONGITUDE SURVEYORS, LLC, THE TOP RANKED PROPOSER;
FURTHER, SHOULD THE ADMINISTRATION NOT BE SUCCESSFUL IN
NEGOTIATING AN AGREEMENT WITH LONGITUDE SURVEYORS, LLC,
AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS
WITH BISCAYNE ENGINEERING COMPANY, INC., THE SECOND RANKED
PROPOSER; FURTHER, SHOULD THE ADMINISTRATION NOT BE
SUCCESSFUL IN NEGOTIATING AN AGREEMENT WITH BISCAYNE
ENGINEERING COMPANY, INC., AUTHORIZING THE ADMINISTRATION
TO ENTER INTO NEGOTIATIONS WITH MANUEL G. VERA &
ASSOCIATES, INC., THE THIRD RANKED PROPOSER; AND FURTHER
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN
AGREEMENT UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY
THE ADMINISTRATION, AND FURTHER, DELEGATING TO THE CITY
MANAGER THE AUTHORITY TO APPROVE ALL CONSULTANT SERVICE
ORDERS ISSUED PURSUANT TO THE AGREEMENT, SUBJECT TO
AVAILABLE FUNDING.
RECOMMENDATION
Adopt the Resolution.
ANALYSIS
The City of Miami Beach requires a comprehensive survey of neighborhoods in the City of Miami
Beach. It is vital for the City to have a current survey which includes but is not limited to topographic
and as-built surveys, Geographical Information System (GIS) data bases and data sets for the
projects in the Public Works Department as well as Capital Improvement Program.
In order to consider a contract for these services, the City is sought proposals from qualified firms,
which shall comply with the Standards of Practice for Professional Surveyors and Mappers in the
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State of Florida for work in commercial/high risk areas and any applicable state laws, regulations or
other requirements. All field data is to be collected in digital form (Point Clouds, XYZ Coordinates,
GPS (Global Positioning System), Total Station, Leveling, HD Scan, etc.) and control points
referenced and recorded in field books. The digital data shall be post processed and delivered to the
City as specified herein. All surveying work shall be conducted under the supervision of a
Professional Surveyor and Mapper licensed in the State of Florida. The Surveyor or his designee
shall furnish and maintain, at his own expense, stakes and other such material, including qualified
helpers during field survey activities.
It is the intent of the City of Miami Beach to select a firm under this RFQ, which will prepare a
complete survey of the North Shore Neighborhood as well as other neighborhoods.
RFQ PROCESS
On October 17, 2018, the City Commission approved to issue the Request for Qualifications (RFQ)
No. 2019-016-KB for Mapping and Surveying Services. On October 22, 2018, the RFQ was
issued. A voluntary pre-proposal conference to provide information to proposers submitting a
response was held on November 7, 2018. Two addenda were issued. The Procurement
Department issued bid notices to 387 companies utilizing www.publicpurchase.com website. 102
prospective bidders accessed the advertised solicitation. RFQ responses were due and received on
December 10, 2018.
The City received proposals in response to the RFQ from the following thirteen (13)firms:
Craig A Smith & Associates, Inc., Maser Consulting P.A., CSA Central, Inc., Longitude Surveyors,
LLC, Biscayne Engineering Company Inc., Atkins North America, Inc., Miller Legg & Associates,
Inc., Manuel G. Vera &Associates, Inc., HBK Engineering, LLC, F.R Aleman and Associates, Inc.,
Haddone, Corp., Johnson, Mirmiran &Thompson, Inc., and
Woolpert, Inc.
CSA Central, Inc. withdrew its proposal response prior to the evaluation committee meeting and
received no further consideration.
On December 11, 2018, the City Manager appointed the Evaluation Committee via LTC #643-2018.
The Evaluation Committee convened on January 23rd and 24th, to consider proposals received.
The Committee was comprised of Brian Bellino, City Surveyor Manager, Public Works Engineering,
City of Miami Beach, Carla Dixon, Capital Projects Coordinator, Capital Improvement Projects
Department, City of Miami Beach, Pedro Fuentes, Civil Engineer II, Public Works Engineering, City
of Miami Beach, Nestor Navarro, GIS Manager, Public Works Engineering, City of Miami Beach,
Giancarlo Pena, Civil Engineer III, Public Works Engineering, City of Miami Beach. The Committee
was provided an overview of the project, information relative to the City's Cone of Silence Ordinance
and the Government Sunshine Law. The Committee was also provided with general information on
the scope of services and a copy of each proposal. The Committee was instructed to score and rank
each proposal pursuant to the evaluation criteria established in the RFQ.
The evaluation process resulted in the ranking of proposers indicated in Attachment A. Below is a
brief summary of the top three ranked firms, as articulated in their responses.
Longitude Surveyors. LLC.
As one of South Florida's premier Surveying & Mapping and Underground Utility Engineering
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companies, Longitude's professional team applies their experience and rigor to provide exceptional
results. Whether it involves public infrastructure or private development, their teamprovides its
clients, the best possible value and most practical solutions allowing them to achieve their goals.
Established in 2004, the firm works closely with municipalities, governing agencies, and private
developers to ensure each project's success. Longitude has provided surveying services for a wide
array of projects to include: roads, public works, school, parks, wastewater, water, seaport, and,
stormwater channels.
Biscayne Engineering Company, Inc
Biscayne Engineering is a full-service Surveying and Engineering firm serving the South Florida
community since their inception. Biscayne Engineering is certified as a Small Business Enterprise-
Architectural as an Engineering and Small Business Enterprise-Goods and Services by the Miami
Dade County Internal Services Department Small Business Development.
Biscayne Engineering as gained vast experience and expertise in virtually every aspect of the
professions, from tried and true practices to the newest applicable technologies. Biscayne
Engineering understands the importance of developing a robust Quality Assurance/ Quality Control
plan with redundancy and sufficient independent checks to ensure that the final product is both
comprehensive and reliable.
Manuel G. Vera &Associates, Inc.
Manuel G. Vera has been providing Design, Topographic Survey & Right of Way Survey and
Mapping services to the South Florida for over 40 years. In those 40-years, they have been and are
currently managing all survey services as the prime consultant representing the Florida Department
of Transportation Districts 1,4,5,6,7 and the Turnpike. The firm is also performing services for the
City of Miami Beach as sub-consultants to prime engineering firms on miscellaneous engineering city
wide contracts. Its experience and performance on the previous survey contract as well as their
involvement as Subconsultants on various miscellaneous engineering contracts has given them the
knowledge and thorough understanding of the City of Miami Beach procedures, requirements and
standards.
CONCLUSION
After reviewing all of the submissions and the results of the Evaluation Committee process,
concur with the Evaluation Committee and find Longitude Surveyors, LLC to be the best
qualified firm for the project. Longitude Surveyors, LLC has an extensive amount of experience
with the City of Miami Beach and that they had historically provided rapid response to City rush
projects. Additionally their staff are highly qualified to perform any potential City project and their
approach and methodology was innovative in that they offer real-time project status information.
Accordingly, Longitude Surveyors, LLC has been deemed the highest ranked proposer
meeting all terms, conditions, and requirements of the RFQ. In the event that the Administration
is unable to execute an agreement with Longitude Surveyors, the Evaluation Committee also
found Biscayne Engineering and Manuel G. Vera & Associates to be well qualified as the
second and third ranked proposers, respectively.
For the reasons stated herein, I recommend that the Mayor and City Commission approve the
Resolution authorizing the Administration to enter into negotiations with Longitude Surveyors, LLC,
as the top ranked proposer, and further, if unsuccessful in negotiating an agreement with Longitude
Surveyors, LLC; authorizing the administration to enter into negotiations with Biscayne Engineering
Company, Inc., as the second ranked proposer; and if unsuccessful in negotiating an agreement with
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Biscayne Engineering Company, Inc.; authorizing the administration to enter into negotiations with
Manuel G. Vera &Associates, Inc., as the third ranked proposer; and further, authorizing the Mayor
and City Clerk to execute an agreement upon conclusion of successful negotiations by the
administration, and further, delegating the authority to the City Manager to approve all Consultant
Service Orders pursuant to this agreement.
KEY INTENDED OUTCOMES SUPPORTED
Build And Maintain Priority Infrastructure With Full Accountability
FINANCIAL INFORMATION
It is not contemplated that grant funding will be used for this agreement.
Legislative Tracking
Public Works/Procurement
ATTACHMENTS:
Description
❑ ATTACHMENT A
❑ Resolution
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REQ 2019-016-KB Mapping and c c $' O1 " a
Brian Benin* Carla Dixon Pedro Fuentes Nestor Navarro c Giancarlo Pena a Low c
Surveying Services e e
2 ¢ ci ¢ a Totals a
Qualitative Quantitative Subtotal Qualitative Quantitative Subtotal Qualitative Quantitative Subtotal Qualitative Quantitative Subtotal Qualitative Quantitative Subtotal
Atkins North America,Inc. 75 3 78 3 80 3 83 4 86 3 89 5 98 3 101 8 91 3 94 6 26 4
Biscayne Engineering Company,
Inc. 97 5 102 1 88 5 93 1 92 5 97 3 99 5 104 3 92 5 97 1 9 2
Craig A.Smith Associates 71 5 76 7 64 5 69 8 71 5 76 11 97 5 102 6 875 92 7 39 9
F.R Aleman and Associates,Inc. 70 5 75 8 75 5 80 5 77 5 82 8 96 5 101 8 91 5 96 3 32 6
Haddone Corp. 68 5 73 10 72 5 77 6 80 5 85 7 100 5 105 1 91 5 96 3 27 5
HBK Engineering,LLC 66 5 71 11 64 5 69 8 68 5 73 12 85 5 90 12 75 5 80 12 55 12
Johnson,Mirmiran&Thompson,
Inc. 73 5 78 3 63 5 68 10 83 5 88 6 95 5 100 10 85 5 90 11 40 10
Longitude Surveyors.LLC. 86 5 91 2 88 5 93 1 98 5 103 1 100 5 105 1 92 5 97 1 6 1
Manuel G.Vera&Associates,Inc. 72 5 77 6 86 5 91 3 95 5 100 2 98 5 103 5 91 5 98 3 19 3
Maser Consulting,P.A. 73 5 78 3 63 5 68 10 72 5 77 9 99 5 104 3 87 5 92 7 32 6
Miller Legg&Associates,Inc. 67 3 70 12 64 3 67 12 74 3 77 9 96 3 99 11 88 3 91 10 54 11
Woolpert,Inc. 69 5 74 9 72 5 77 6 89 5 94 4 97 5 102 6 87 5 92 7 32 6
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Atkins North America,Inc. 3 o a
Biscayne Engineering Company,
Inc. s 0 5
Craig A.Smith Associates s o s
F.R Aleman and Associates,Inc. s o s
Haddon Corp. 5 o 5
HBK Engineering,LLC s 0 s
Johnson,Mirmiran&Thompson,
Inc. 5 o e
Longitude Surveyors,LLC. s o
Manuel G.Vera&Associates,Inc. r o s
Maser Consulting,P.A. 6 o s
Miller Leog&Associates,Inc. 3 o a
Woolpert,Inc. s o a
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