Amendment No. 42 to the Agreement with Fentress Architects 20(4 - 2853e)
AMENDMENT NO.42
TO THE AGREEMENT BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
FENTRESS ARCHITECTS,
DATED MAY 14,2014,
FOR DESIGN CRITERIA PROFESSIONAL SERVICES FOR THE MIAMI BEACH CONVENTION CENTER
RENOVATION PROJECT,
IN THE AMOUNT OF$263,250
This Amendment No. 42 to the Agreement made and entered this2`r day of - -& , 2019, by and between
the CITY OF MIAMI BEACH, a municipal corporation existing under the laws of the State of Florida (hereinafter
referred to as City), having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida 33139, and
FENTRESS ARCHITECTS, a Colorado corporation, having its offices at 421 Broadway, Denver, Colorado
(hereinafter referred to as"Consultant"or"Architect-Engineer").
RECITALS ,
WHEREAS, pursuant to Request for Qualifications (RFQ) No. 2014-142ME, the Mayor and City Commission
adopted Resolution No.2014-28538 on April 9, 2014,approving and authorizing the Mayor and City Clerk to execute
• an Agreement with Fentress Architects for Design Criteria Professional Services for the Miami Beach Convention
Center Renovation Project(the"Agreement"); and
WHEREAS, the Agreement was executed for a lump sum amount of $10,967,200 including reimbursable
expenses; and
WHEREAS, on December 8, 2014, Amendment No. 1 was executed for correction to Task 3 - Design
Development and Design Criteria Package Services, requiring 30% completion level for low voltage systems in lieu
of 90%completion; and
WHEREAS, on December 8, 2014, Amendment No. 2 was executed for supplemental civil engineering
services in the amount of$41,079; and
• WHEREAS, on December 8, 2014, Amendment No. 3 was executed for additional services to revise the
quantity, sizes and configurations of the main ballroom, junior ballrooms, and meeting rooms, in the amount of
$179,982;and
WHEREAS, on January 21, 2015, Amendment No. 4 was executed for a regional stormwater pump station
location analysis, and for the development of a 3D animation and custom website for the Project in the amount of
$76,605; and
WHEREAS, on February 11,2015,the City Commission authorized Resolution No.2015-28925, authorizing
an additional lump sum amount of $14,469,500, for the purpose of retaining Fentress to complete all design and
construction administration services for the Project;and
WHEREAS, on March 31, 2015, Amendment No. 5 was executed for the completion of design development
documents and preparation of Bid Package 1, in the amount of$2,442,400(part of Resolution No.2015-28925);and
WHEREAS, on May 28,2015,Amendment No.6 was executed for a deductive adjustment to the Agreement
in the total amount of$3,129,259, to delete the remaining Tasks 4, 5 and 6 of the Scope of Services set forth in
Schedule A of the Agreement, as such tasks are no longer applicable and shall be superseded by a subsequent
amendment with regard to the construction documentation and administration services required for the Project(part
of Resolution No.2015-28925);and
WHEREAS, on May 28, 2015, Amendment No. 7 was executed for Additional Services relating to wind
loading and micro-climate services, in the amount of$117,200;
WHEREAS, on May 28, 2015, Amendment No. 8 was executed to retain Fentress Architects to serve as
Architect of Record for the Project, to clarify requirements with regard to Design Development, and to provide for
completion of Construction Documents and all construction administration services required of the Architect-Engineer
for the Project, in the total amount of$15,156,359(part of Resolution No. 2015-28925);and
1
WHEREAS, on August 14, 2015, Amendment No. 9 was executed for the provision of Commissioning
Services, in the total amount of$302,876; and
WHEREAS, on October 27, 2015, Amendment No. 10 was executed for a parapet design analysis and
consultation services to reduce the applicable wind pressures on the curtain wall for potential construction cost
reductions, in the amount of$15,000; and
WHEREAS, on December 4, 2015, Amendment No. 11 was executed for the preparation of event plans
background drawings to be used by event planners during construction, in the amount of$36,875; and
WHEREAS, on March 29, 2016, Amendment No. 12 was executed for stormwater design revisions related
to Public Works Department's pump stations design, in the amount of$34,073; and
WHEREAS, on May 31, 2016, Amendment No. 13 was executed for design changes associated with the
removal of the smoke control system, in the amount of$173,790; and
WHEREAS, on June 10, 2016,Amendment No.14 was executed for additional site visits by members of the
design team for a weekly presence through July 28,2016,and for the implementation of alternative designs requested
by the Construction Manager, in the amount of$148,999; and
WHEREAS, on July 18, 2016, Amendment No. 15 was executed for design changes associated with raising
18th Street, 19th Street and Convention Center Drive, requested by Public Works to allow the raising of Meridian
Avenue and 17th Street in the future, in the amount of$111,338; and
WHEREAS, on August 26, 2016 Amendment No. 16 was executed for the addition of a 72"storm culvert to
serve as a temporary bypass until the new culvert on 17th Street is completed by Public Works;and for the redesign
of Convention Center Drive between 17th and 18th Streets due to the postponement of the Convention Center Hotel
Project, in the amount of$70,270; and
WHEREAS, on September 7, 2016, Amendment No. 17 was executed for GMP cost reconciliation services
beyond what was originally contemplated in the basic construction administration services,in the amount of$49,360;
and
WHEREAS, on September 7, 2016, Amendment No. 18 was executed for additional site visits by members
of the design team for a weekly presence through approximately September 30, 2016, and for the implementation of
alternative designs requested by the Construction Manager, in the amount of$112,649; and
WHEREAS, on October 24, 2016, Amendment No. 19 was executed for design changes associated with
retaining the east half of the existing exhibit hall bridge to provide more flexibility in egress travel distances of show
layouts, in the amount of 220,291; and
WHEREAS, on November 16, 2016, Amendment No. 20 was executed for additional reviews of steel
submittals and for revisions of levels two and five truss loading for temporary conditions for Art Basel 2016; this
Amendment is to be funded from a deductive change order to the Agreement with Clark Construction, in the amount
of$96,710; and
WHEREAS, on December 20, 2016, Amendment No. 21 was executed for additional design services
associated with the incorporation of additional security cameras, revisions to vaults requested by FPL, additional
structural engineering resulting from unforeseen site conditions (RFIs), construction details for the temporary
transition slab required for Art Basel 2016, and renovation of the east kitchen not included in the original scope of
work, in the amount of$80,330; and
WHEREAS, on December 20, 2016, Amendment No. 22 was executed for revisions to the construction
documents as needed for artwork installations by Sarah Moris, Franz Ackermann and Ellen Harvey,selected as part
of the Art in Public Places Program, in the amount of$17,121; and
WHEREAS, on December 20, 2016,Amendment No. 23 was executed for additional structural engineering
services due to non-conformances by Clark Construction, in the amount of$10,000; and
WHEREAS, on January 18, 2017, Amendment No. 24 was executed for additional design, permitting and
construction administration services related to a new sanitary sewer lateral for the Carl Fisher Clubhouse, in the
amount of$18,625; and
2
WHEREAS, on May 5, 2017,Amendment No.25 was executed for revisions to the signage package, in the
amount of$12,030; and _
WHEREAS,on May 5,2017,Amendment No.26 was executed for additional reviews of structural submittals
and for design revisions associated with non-conforming field conditions, funded from a deductive change order to
the Agreement with Clark Construction, in the amount of$15,580; and
WHEREAS, on May 5, 2017, Amendment No. 27 was executed for design services to incorporate a new
vertical circulation connection between the north side of the Exhibit Hall D and the Grand Ballroom on Level 2, in the
amount of 124,240, as approved by the City Commission on April 26, 2017(Agenda Item R7T);and
•
WHEREAS, on June 30, 2017,Amendment No.28 was executed for design revisions associated with the
relocation of the 19th Street pump station, in the amount of$2,585;and
WHEREAS, on August 15, 2017, Amendment No. 29 was executed for design solutions for contractor-
requested items related to closing non-conforming conditions related to RFI 3251, and for additional reviews of
structural submittals,funded from a deductive change order to the Agreement with Clark Construction, in the amount
of$30,875 ;and
WHEREAS, on August 18, 2017, Amendment No. 30 was executed for additional services associated with
revisions to the P-Lot Park design,as approved by the City Commission on July 26, 2017, in the amount of 349,076;
and
WHEREAS, on September 18, 2017, Amendment No. 31 was executed for revisions to the construction
documents as needed for artwork installations by Joseph Kosuth,selected as part of the Art in Public Places Program,
in the amount of$14,570; and
WHEREAS, on September 18, 2017, Amendment No. 32 was executed for revisions to the construction
documents approved in Amendment No. 27, to accommodate the construction that progressed during the delayed
issuance of the package due to extended negotiations with Art Basel, in the amount of$11,430; and
WHEREAS, on September 19, 2017, Amendment No. 33 was executed for drainage revisions associated
with keeping the existing culvert that crosses the P-Lot in lieu of removal, as requested by Public Works, due to the
postponement of the 17th Street drainage improvements, in the amount of$11,985, and for revisions to the southwest
corner rendering in the amount of$1,350; and
WHEREAS, on December 15, 2015, Amendment No. 34 was executed for additional reviews of structural
submittals, and for design solutions for contractor-requested items related to closing non-conforming conditions, in
the amount of$50,785, to be funded from a deductive change order to the Agreement with Clark Construction;and
WHEREAS,on December 15,2017,Amendment No.35 was executed for design revisions to the 21st Street
Park as a result of the pump station installation and changes required for AIPP installations in the amount of$43,788,
and for design solutions for the repair to the existing culvert which collapsed during installation of the new culvert, in
the amount of$4,840;and
WHEREAS,August 6, 2018,Amendment No. 36 was executed for 19th Street revisions as a result of pump
station relocation, and additional construction administration services through November 30, 2018, in the amount of
$136,408; and
WHEREAS, on September 21, 2018, Amendment No. 37 was executed for design revisions to 21St Street
Park associated with retaining existing mahoganies and de-scoping sitework around Carl Fisher Clubhouse and
Pump Station; reconciliation of relocated trees and associated design revisions to 21St Park;and 19th Street revisions
as a result of the Holocaust Memorial's request to keep the existing stone cladded knee wall; in the amount of
$50,320; and
WHEREAS,on September 25,2018,Amendment No.38 was executed for the development of a stand-alone
package for the P-Lot Park for a separate permit, structural footing design for events tent structures, and additional
services for re-bidding and construction administration of the park, in the amount of$261,445;and
3
,WHEREAS, on January 9, 2019 Amendments No. 39 was .executed for the analysis; ;design and
documentation to reinforce the existing structureto withstand additional cooling tower loads (NCR 3363 and RFI
:l 3691),_ an updated'site plan rendering, and:extended construction administration services:for the building,: in the;
amount of$206,510; and
WHEREAS;on February 28,2019,Amendment No,40 was executed for additionaldesign services.required:
; : to redesign the routing.of:the Florida Power and Light(FP&L)ductbank:for P-Lot Parkin the amount of$5,328; and:
WHEREAS, on February 28, 2019, Amendment No, 41 is for additional design services related to revised
pavement striping at 18th,Street as requested:by Transportation Department; and electrical revisions at 21st Street;
Park, in the amount of$7,125; and
WHEREAS, this Amendment No. 42 is for extended Construction Administration Services through August
31., 2019, In the amount of$263;250.:
NOW; :THEREFORE; the parties hereto,: and in consideration ;of :the mutual promises,: covenants,
agreements,terms, and conditions herein contained; and other good and valuable consideration,the respect and
adequacy are hereby acknowledged, doagree:as follows:
: = . := . : 1. ABOVE RECITALS. _ - • • • • •
The above:recitals are true and correct.and are incorporated as a part of this:Amendment No.42.
2. MODIFICATIONS.
The Agreement is amended as provided in Appendix"A-42'`, attached herein:
:
3. OTHER PROVISIONS. .
All other provisions of the Agreement, as amended, are unchanged and in full force and effect.
4. RATIFICATION.
The City and Consultant ratify the terms of the Agreement, as amended by this Amendment No.42.'
i
IN.WITNESS WHEREOF, theparties hereto have;caused this Amendment No. 42 to be executed in their i
names by their duly authorized officials as of the date first set f• th above.
:A , CITY,
TT /i F MIAMI B;ACH. .. : :. . . .
/ H' . i
Rafael Granado i
r Jim ■t L: Moral s
: :City Clerk :.: : City`' anagee .. .. . .. - . .... -
j
ATTE : :: 2CON ,.ULTANT:.: . .:
40000
FEN -ESS ARCHITECTS:
Signature: Signature
PM''� . I .,,, ► kr.:-. n, 4. MAN ij, ,.,r'' �t C.UriTS W• F�e okswaSS,f I�S+T.Lo 1 i+-(±
Print ame I Title ,��"I 44 int.Nettie!Title
...
APPROVEDAS
1�
I \ ''• ..'ORM&LANGUAO
%Z• ;i� .. •. &:FOR:EXECUTION:
ANG :. a :.5. i R.
# Ams: City Attorne_:
nA Date
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Appendix"A-42
1. SCOPE OF SERVICES
Extended Construction Administration(CA)Services: Refer to attached proposal dated March 5, 2019.
2. PAYMENT AND COMPENSATION
Extended CA Services: $241,650($40,275 per month for 6 months)
Reimbursable Expenses: $ 21,600
Total: $263,250
•
5
.
i
Project Contingency: Added Total
S •
cope 1
'Original Agreement 1 $10,967,200 $1,096,720' $12;063,920
Amendment .Reso2015-28925 (5,6&8) ~�— ( � 1
':Amendment5 i
I $• 2,442,400 { _ $ 2,442,400 1.
;Amendment6 _ -3 $(3,:129,259)1- $(3,129,259)1
I I Amendment 8-
.. $15,156,359' $15,156,359
I
. ..Contingent reduction . •' 1. .- . . • :1::$ (96,720) $ (96,720) .
f Total • $25,436700 $100000 .: .., $26,436,700
I 1 i
I
.
Amendment 2=.Civil .. ... .. . .:. $: 41,079
Amendment 3-Balirm change _ $ 179,982. : . : !
4 Amendment4-StorniwateV./website _� 76605
$ ,
:. ' Amendment 7 Wind study/roof survey $ ':117,200
- . .Amendment 9-Commissionin
g $ 302,876
.:-Amendment 10-Parapet Analysis ••• .. $ 15;000.
A• mendment 11-:Event Plans .: $ .36,875.
Amendment 12-:Stormwater.Revisions:, 'l;$. .:34,073 I
i Amendment 13 Smoke Control Removal $ 173,790
fAmendment�14 S �Viiteits&0Alterative
nDesign� r r i $ 6; ::° $ 148, 99
' iAmendment 15-Streets Regrading . $: .22,520 $ 88,818 •
Amendment 16-Culvert and Cony Ctr Dr.redesi n
g. f .—-= ( $ 70,270
Amendment 17 GMP Reconciliation add'I
‘1,- Vi 1---- '.:-'•;:..'.:_.;;'.7:2 ,,,.',..._ . x._._�_.. __. - .$..,-.1.I:1;64§','-...._ ' _-x,._. .
49 360
Amendment 18 Additional SitewVisits �� ; `�
' i Amendment 19 East Bridge Retention # $ 220,291 _
%Amendment 20 =Steel submittals and Truss loading analysis .'$ 96 710 ,,,i,,.;,-2.,,
• . - • ( Amendment 21-Cameras,vaults, RFIs,kitchen;transition slab ' $ • 80,330
1 Amendment 22 AIPP(Morris,Ackermann&Harvey) I $ 17,121
Amendment 23 ;NCRs* �---� ,, $ 10000
ji� .Kr � �r �y,s=,r ....+...-...._.,:..,>�. ...�.x.- ....�"..-..,._v...+�w.-.4..„a,..«......- �.... $ ...-..i., ....i.y. I ,� � _ ��
1 ,A_, -Sanitary Sewer Lateral _.Carl FisherClubhouse :: . : :$: : 18,625
1 Amendment 25 Signage Package Revisions _$ 12 030 1
- Amendment 26 Structural submittals&NCRs f f. , ,$ 15,580 ,”
,} } Amendment 27-Exhibit hall/Ballroom Vertical Circulation .:"is:.124,240
., Amendment28 19th Street Pump Station Relocation }jt • 1.$ 2,585
Amendm„;•,:477,,,,..T.,-,-....„,„,
nt 29 RFI+3251.&Structural Submittals :$' 30,875 4 •
.. : .. : - .... �. im ......-..�.-. .. ..
Amendment 30-P Lot Park Revision 849,076,1 ...: i
: .: :Amendment 31-AIPP:(JosephKosuth) . .. .. . . . :: :$: : 14,570 _.. . . .
' Aniendme.nt 32 Exhibit Hall/Ballroom Vertical Circulation rev. 11,430
Amendment 33 Plot culvert and rendering $ 13,335 -
1 u.,Amendme nt34 'StructuralSubmittals<&`/NCRsr y_ _t . $x 50,785 y ,_ ,.k
' Amendment35 21st St Park Rev&Culvertrepair .
, . . : • • $ 48,628E .-.
Amendment 36=:19th St and CA Services $ 136,408 J
Amendment 37-21st.P.ark,Tree Reconc,19th St:. $ 50,320
Amendment 38 Plot Park Repackaging and CA services. . ..1 . $''261,445 . .
I Amendment 39-.Rendering,NCR 3363,Add'I CA Services•Bldg $ 206,510 I
- Amendrrtent 40=Plot Park-FPL Ductb'ank $ . '5,328
• ,} Amendment41-18th St:pavement marking and:21,st elec I $ 7,125 1 .
1 ; Amendment.42-Extended CA and RFIs review _�_ $ 271,300 I
Total _ . . : l $25,436,700 $1,000,000 { $2,524,743 1:$28,961,443 , : .. ..
} 1. :Amendments 14,18,20;23,26,29 and 34 totaling$465,598,funded from Clark's contract via deductive change orders.
'1 2. Amendments 22&31 totaling$31,691.funded fromAIPP fund.. - . - .
i
I . .:':: :.:': 6. .. .. ... .. .. .. ... . .. .. ::
FENTRESS
ARCHITECTS
•
• February.14,2019. Revised March 5,2019
eniressarchi4ects.com
Mr.Jimmy Morales,City Manager.
•
City Manager's Office
City of Miami Beach:
1700 Convention Center Drive
4th Floor :::
Miami Beach,FL 33139
Re: Miami Beach Convention Center:Renovation Resolution No:2014-28538
Proposal 72—Contract Administration Extension
Project 20140021.001 A67
Dear Mr.Morales:
This proposal is:to provide extended contract administration design services pursuant to the City's reQuest.The current
contract as amendedprovided a full-time fieldarchitect up until March 1,,2019 on a month-by-month basis. This
proposal will extend this:service through August 31;2019. This proposal provides for the extended:service s listed
below:
• Zach Munoz full time through August 31,2019;
• Ryan Chessmore at 8 hours per,week through August 31,2019;
• John Kudrycki at 4 hours per week through August 3:1,2019.
i .
Expenses include:
: .. .. • Zach Munoz onsite for two(2)4-day.trips per month of service.
.. i
Fees for:these services will be a total proposed lump sum amount of Two Hundred Sixty-Six Thousand; Two
Hundred and Fifty Dollars($263,250.00)billed monthly at increments of Forty-Three Thousand Eight Hundred
and Seventy-Five Dollars($43,875) permonth for up to six months. Expense costs for travel are includedin the :,
lump sum portion of this fee. Billings for these services will be invoiced under the heading#20140021:001,A67.
Attached is the breakdown of hours and associated feefor this additional effort. Your assistance in facilitating the:
request of this additional:effort as a modification to our contract is appreciated. Please feel free to contact me with
any further questions or comments you may have.:
If the:foregoing correctly states your understanding,please prepare a contract amendment:for our execution.:We are:
very happy to be of service to the City and continue our successful relationship.
Sincerely,
Fentress Arehitccts
,''
J n Kudrycki,AIA, D APS
rmcrpat ,-'-' ..
end: Design Fee:Summary dated March 5;2018 :
c: .:Maria Hernandez,Thais Vieira;City of Miami Beach :A •
Steven DiBartolo,Karen Deshon,.HilI International,Inc.
David Burke
y,?Anne McNeely,Jenni Gee,;.Fentress Architects
DC.. .L:A SF LON SH .I 421 Broadway i Denver .CO 80203 I 303..722.5.0.0.0
1
i : Project: : Construction Administration Extention.
i Miami Beach Convention Center Renovation:&Expansion
{
3151:19: : . .
Park`Redesigr ..,
: Firm
Discipline Firm Name.' .
Number . .. Fee :
. . :
Architecture Fentress Architects 1 $263 250
Architecture Arquitectonica 4 : E,' ' ,� SO
Fire/Life Safety/Code Consulting Jensen Hughes 13 � . ,�` i t. ,.:: 7I50
CvilllltilitiEngineering Kimley-Horn 6: > �i wilzt,,,,,tram,,,,,,,,,iit;$0,:
Landscape .. West 8 7
�' .. ... �n1,7M7 ;
$0
;Structural Engineering: Wallace �: 8 „ � ' a "_,:,=wew ,l0
Vertical Transportation Lerch Bates 12 " f q
Plumb,:Mech,.Elec Lighting ME Engineers14-1$ ;, , ,t ,w $0 '
IT,Security;AV,Acoustics DL Adams 20 `; 43 , ;�;;:::„,::: ii,i;"s$m0
Food Service : :: Caruso 25.: ` "� ` ., �` 'r 3$0
� r , FD testi.<
' Graphics.and Signage TKD 28 $0
1 Parking Consultation Walker Parking 29 � 4' ' r,^ t ? r„k a$0
t Design Fees(Lump:Sum).. $263,250
0off:
Total:
Total $263;25,0
4
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4
5
•
Construction Administration:Extention .' .: :: :.•
Fentress Architects
Job Title Hourly Rate Hours Extension
Architect III==Munoz 4.3 Weeks @ 40 hrs/wk $175.00 172 $30,100:00
Architect III-Chessmore"43 Weeks @ 8 hrs/wlc•:.. $175.00 : 35 $6;125.00 . :
Architect II, $150.00 0 $0.00
Intern Architect II . .". $1,10.00 0 :- • $0.00
John'Kudrycki . . 4.3weeks of 4-hrs/wk " $225.00 18 " $4,050.00
Totals this activity::
Hours 225.0 $40;275;00.;':
Expenses 2-4 day trips $3,600
Monthly total $43,875
6 month duration 6
Total for 6 months $263,250.00
.. :
.5c$C
}
Extension of Onsite Architect
:::Miami Beach Convention Center
Fentress Project No:20140021
March 5,2019:: ... .
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