Amendment No. 1 to the Agreement with Rendezvous Consulting Group LLC $$E
2018 30(.61 1413
AMENDMENT NO. 1 TO THE AGREEMENT
BETWEEN THE CITY OF MIAM1BEACH, FLORIDA
AND
RENDEZVOUS CONSULTING GROUP LLC, DATED JULY 13, 2018
This Amendment No. 1 (Amendment) to the Agreement is entered into this 11th day of
December, 2018 (Effective Date), by and between the City of Miami Beach, Florida, a
municipal corporation organized and existing under the laws of the State of Florida,
having its principal place of business at 1700 Convention Center Drive, Miami Beach,
Florida 33139 (City), and Rendezvous Consulting Group LLC, a Washington D.C. limited
liability company, having its principal place of business at 1414 North Carolina Avenue
Northeast Washington D.C. 20002 (Consultant), and hereby amends the Agreement as
follows:
RECITALS
WHEREAS, on July 13 2018, the City Manager approved and executed an
agreement, in an amount not to exceed $35,000, with Rendezvous Consulting Group
LLC ("Rendezvous") to assist the City with its bid for the 2020 Democratic National
Convention ("DNC"); and
WHEREAS, to date, Rendezvous' services have been;instrumental in securing the
City's short-list ranking among the originally considered sites; and
WHEREAS, the Administration currently estimates that additional services related
to the DNC 2020 bid in the amount of$44,500, will be required from Rendezvous for the
DNC 2020 bid; and
WHEREAS, the total contract amount is increased from $35,000 to a not to exceed
amount of $79,500 (excluding travel expenses in accordance with City's travel
reimbursement policy)
NOW THEREFORE, in consideration of the mutual promises and conditions
contained herein, and other good and valuable consideration, the sufficiency of which is
hereby acknowledged, the City and Consultant hereby agree to amend the Agreement
as follows:
1. ABOVE RECITALS.
The above recitals are true and correct and are incorporated as part of this
Amendment.
2. MODIFICATIONS.
The Agreement is hereby modified (deleted items struck through and inserted
items underlined) as follows:
(a) Section 3 "Fees and Expenses" of the Agreement is hereby modified to read
as follows:
In full compensation for services rendered under this Agreement,
RCG shall receive the sum of $35,000.00, paid in two installments as
follows (a) $17,500.00 to be paid upon execution of this Agreement; and
(b) $17,500.00 to be paid upon successful completion of the services.
Checks shall be made payable to Rendezvous Consulting Group LLC'and
shall be hand-delivered or mailed to 1414 North Carolina Avenue NE,
Washington DC 2002.
3.1 Additional Period of Performance
In consideration for the additional services set forth below in
sections 5 and 6 of the Scope of Services, additional compensation of
$44,500.00 shall be paid in two installments as follows: (a) $22,250.00 to
be paid upon execution of this Amendment No. 1; and (b) $22,250.00 to
be paid upon successful completion of the additional scope of work.
(b) Exhibit A of the Agreement is hereby modified to read as follows:
SCOPE OF SERVICES
During the Consulting Period, Rendezvous agrees to provide Client with
consulting support related to the bidding process for the 2020 Democratic
National Convention as follows:
1. Reviewing Client's current bid and providing guidance on areas for focus and
' clarification going,into the site visit/next round of bid narrowing;
2. Drafting/assisting Client with drafting responses to any questions submitted in
advance of the site visit and immediately after the site visit/during the Consulting
Period;
3. Providing assistance with the development of a schedule for an August 2018
site visit, including providing assistance with prioritizing information, developing
FAQs for key city leaders, preparing itineraries and presentations for
subcommittee briefings, including:
a) Operations Subcommittee (Accommodations, Transportation, Security,
Office Space, HQ hotel)
b) Convention Center Subcommittee (technical, back of house,
production facilities)
c) City/Host Committee Obligations Subcommittee(Structure, Budget,
Fundraising Plan, City Compliance, City Hospitality Services, Proposed
Hospitality Events, Outreach/Community Engagement, City,Labor Relations,
M/WBE Contracting)
4. Answering questions, providing information and strategic counsel regarding
the site visit phase of the site selection process.
5. General assistance with preparation for the September site survey
5. General assistance with preparation for the September site survey
6. Specific assistance preparing for the presentation of arena and exterior arena
tours during site survey, including:
a) Preparation of CAD diagrams, site plans, tenting and temporary
infrastructure recommendations, associated cost estimated related to
proposed convention workspaces
b) Mapping DNC requirements to arena spaces; addressing potential
capacity challenges
c) Specific assistance preparing for the presentation of transportation
and airport operations at the September site survey, including:
d) Preparing responses related to bus and motorpool commitments
e) Mapping bus routes to/from convention venues
f) Assessing accessibility
g) Mapping DNC requirements to available parking lots
h) Assessing airport spaces
3. RATIFICATION.
Except as amended herein, all other terms and conditions of the Agreement shall
remain unchanged and in full force and effect. In the event there is a conflict
between the provisions of this Amendment and the Agreement, the provisions of this
Amendment shall govern.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be
executed by their appropriate officials, as of the date first entered above.
THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.
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FOR CITY: CITY OF MIAMI BEACH, FLORIDA
ATTEST:
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By:
Rafael . Gra do, City Cier,.. - B%%4, Dan Gel, II. -
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FOR CONSULTANT: '4n,OH 26 -7--ENDEZVOUS CONSULTING
GROUP LLC
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By: � �
6 ret-7 Managing Director
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