Certification of Contract with Solisco Printing, Inc. MIAMIBEACH
I-16 --/
CITY OF MIAMIBEACH
CERTIFICATION OF CONTRACT
TITLE: Printing and Bulk Mailing Services for MB Magazine
CONTRACT NO.: ITB 2019-007-ND
EFFECTIVE DATE(S): This Contract shall remain in effect for a period of two (2) years from
date of execution by the Mayor and City Clerk of the City of Miami
Beach, and may be extended at the sole discretion of the City,
through its City Manager, for three.(3) additional (1)year terms.
SUPERSEDES: 8-11/12
CONTRACTOR(S): Solisco Printing, Inc. (primary)
ESTIMATED ANNUAL CONTRACT AMOUNT: N/A
A. AUTHORITY -,Upon affirmative action taken by the Mayor and City Commission of the
City of Miami Beach, Florida ("City"), on January 16th, 2019,approving the award-ofthis
Contract, and upon execution thereof by the City and Solisco Printing, Inc., a Canadian
corporation (the "Contractor").
B. EFFECT - This Contract is entered into to provide for Printing and Bulk Mailing Services
for MB Magazine pursuant to City Invitation to Bid No. ITB 2019-007-ND and any
addenda thereto (the ITB), and Contractor's bid in response thereto (this Contract, the
ITB, and Contractor's bid in response thereto may hereinafter collectively be referred to
as the "Contract Documents").
C. ORDERING INSTRUCTIONS - All blanket purchase orders 'shall be issued in
accordance with the City of Miami Beach Department of Procurement Management
policies and procedures, at the prices indicated, exclusive of all Federal, State and local
taxes. All blanket purchase orders shall show the City of Miami Beach Contract Number
ITB 2019-007-ND.
D. CONTRACTOR PERFORMANCE - City of Miami Beach departments shall report any
failure of Contractor's performance (or failure to perform) according to the requirements
of the Contract Documents to City of Miami Beach, Tonya' Daniels /Office of
Communications at 305-673-7000 ext. Ext.6940.
E. INSURANCE CERTIFICATE(S) - The Contractor shall file Insurance Certificates, as
required, which must be signed by a Registered Insurance Agent licensed in the State of
Florida and approved by the City of Miami Beach Risk Manager, prior to delivery of
. supplies and/or commencement of any services/work by Contractor.
F. ASSIGNMENT AND PERFORMANCE Neither this Contract nor any interest herein
shall be assigned, transferred, or encumbered by Contractor without the prior written
consent of the City. In addition, Contractor shall not subcontract delivery of supplies, or
any portion of work and/or services required by the Contract Documents without the prior
written consent of the City.
ITB 2019-007-ND Page 1
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Certification of Contract
Contractor warrants and represents that all persons providing/performing any supplies,
work, and/or services required by the Contract Documents have the knowledge and
skills, either by training, experience, education, or a combination thereof, to adequately
and competently provide/perform same, or services to City's satisfaction, for the agreed
compensation.
Contractor shall provide/perform the supplies, work, and/or services required under the
Contract Documents in a skillful and respectable manner. The quality of the Contractor's
performance and all interim and final product(s) and /or work provided to or on behalf of
City shall be comparable to the best local and national standards.
G. SERVICE EXCELLENCE STANDARDS— Excellent Customer Service is the standard of
the City of Miami Beach. As a Contractor of the City, Contractor will be required to
conduct itself in a professional, courteous and ethical manner, and always adhere to the
City's Service Excellence standards. Training will be provided by the City's
Organizational Development and Training Specialist.
H. PUBLIC ENTITY CRIMES — Contractor acknowledges that the provisions of the Public
Entity Crimes Act, Section 287.133, Florida Statutes, shall apply to this Contract, which
statute provides, in pertinent part, that a person or affiliate who is a contractor,
consultant or other provider, who has been placed on the convicted vendor list following
a conviction for a public entity crime may not submit a bid on a contract to provide any
goods or services to the City, may not submit a bid on a contract with the City for the
construction or repair of a public building or public work, may not submit bids on leases
of real property to the City, may not be awarded or perform work as a contractor,
supplier, subcontractor, or consultant under a contract with the City, and may not
transact any business with the City in excess of the threshold amount provided in
Section 287.017, Florida Statutes, for category two purchases for a period of 36 months
from the date of being placed on the convicted vendor list. Violation of this section by
Contractor shall result in cancellation of the Contract and may result in Contractor
debarment.
INDEPENDENT CONTRACTOR - Contractor its an independent contractor under this
Contract. Supplies, work, and/orservices, provided by Contractor pursuant to the
Contract Documents shall be subject to the supervision of Contractor. In providing such
supplies, work, and/or services, neither Contractor nor its agents shall act as officers,
employees, or agents of the City. This Contract shall not constitute or make the parties
a partnership or joint venture.
J. THIRD PARTY BENEFICIARIES - Neither Contractor nor City intends to directly or
substantially benefit a third party by this Contract and/or the Contract Documents.
Therefore, the parties agree that there are no third-party beneficiaries to this Contract
and that no third party shall be entitled to assert a claim against either of them based
upon thin Contract and/or the Contract Documents. The parties expressly acknowledge
ITB 2019-007-ND Page 2
! I I
Page 3
Certification of Contract
that it is not their intent to create any rights or obligations in any third person or entity
under this Contract and/or the Contract Documents.
K. NOTICES - Whenever either party desires to give notice to the other, such notice must
be in writing, sent by certified United States Mail, postage prepaid, return receipt
requested, or by hand-delivery with a request for a written receipt of acknowledgment of
delivery, addressed to the party for whom it is intended at the place last specified. The
place for giving notice shall remain the same as set forth herein until changed in writing
in the manner provided in this section. For the present, the parties designate the
following:
For City:
Tonva Daniels
City of Miami Beach
Office of Communication
1700 Convention Center Drive,
Miami Beach, FL 33139
Phone:305-673-7000 Ext. Ext.6949
Email: tonvadanielsCa)miamibeachfl.gov
With copies to:
City Clerk
City Clerk Office
1700 Convention Center Drive
Miami Beach, Florida 33139
For Contractor:,
Solisco Printing, Inc
120. 10E Rue
Scott, Quebec, Canada
Attn: Michel Tessier
Direct: 514-289-9191 Ext. 310 Fax: 418-387-8940 Office: 418-387-8908
or toll free 800-463-4188
E-mail: micheLtessieresolisco.com
L. MATERIALITY AND WAIVER OF BREACH City and Contractor agree that each
requirement, duty, and obligation set forth in the Contract Documents is substantial and
important to the formation of this Contract and, therefore, is a material term hereof.
City's failure to enforce any provision of the Contract Documents shall not be deemed a
waiver of such provision or modification of this Contract. A waiver of any breach of a
provision of this Contract shall not be deemed a waiver of any subsequent breach and
shall not be construed to be a modification of the terms of this Contract.
ITB 2019-007-ND Page 3
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Certification of Contract
M. SEVERANCE - In the event a portion of this Contract and/or the Contract Documents is
found by a court of competent jurisdiction to be invalid, the remaining provisions shall
continue to be effective unless City or Contractor elects to terminate this Contract. An
election to terminate this Contract based upon this provision shall be made within seven
(7) days after the finding by the court becomes final.
N. APPLICABLE LAW AND VENUE - This Contract and/or the Contract Documents shall
be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either
party with respect to the enforcement of any or all the terms or conditions herein
exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By
entering into this Contract, Contractor and City hereby expressly waive any rights
either party may have to a trial by jury of any civil litigation related to or arising
out of the Contract and/or the Contract Documents. Contractor shall specifically
bind all subcontractors to the provisions of this Contract and the Contract
Documents.
O. AMENDMENTS - No modification, amendment, or alteration in the terms or conditions
contained herein, or in the Contract Documents, shall be effective unless contained in a
written document prepared with the same or similar formality as this Contract and
executed by the City and Contractor.
P. INSURANCE & BONDS - This Contract shall not be effective until all bonds and
insurance(s) required under the Contract Documents have been submitted to, and
approved by, the City's Risk Manager.
Q. ORDER OF PRECEDENCE - The ITB and Contractor's bid in response thereto, are
attached to this Contract and are hereby adopted by reference and incorporated herein
as if fully set forth in this Contract. Accordingly, Contractor agrees to abide by and be
bound by all of the documents incorporated by the Contract Documents. Where there is
a conflict between any provision set forth within (i) this Contract; (ii) the ITB; and /or (iii)
Contractor's bid in response thereto, the more stringent provision (as enforced by the
City) shall prevail.
R. PURCHASE ORDER REQUIRED - Contractor shall have no entitlement to perform any
services hereunder, or to be compensated for any services, unless set forth in a written
Purchase Order.
S. ADDITIONAL ITEMS / SERVICES. Although this solicitation and resultant contract
identifies specific goods, services or facilities ("items"), it is hereby agreed and
understood that the City may require additional items to be added to the Contract which
are ancillary or supplemental to the items specified herein and required to complete the
work. When additional items are required to be added to the Contract, awarded
vendor(s), as applicable to the item being requested, under this contract may be invited
to submit price quote(s) for the additional items. If these quote(s) are determined to be
fair and reasonable, then the additional items will be awarded to the current contract
vendor(s) through either a Purchase Order (or Change Order if Purchase Order already
exists) or an amendment to the Contract. Additional items with a cumulative value of
$50,000 or less may be approved by the City Manager. City Commission approval is
required for additional items with a cumulative value greater than $50,000.
ITB 2019-007-ND Page 4
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Certification of Contract
IN WITNESS WHEREOF the City and Contractor have caused this Certification of
Contract to be signed and attested on this (I 44 day of R9(4 t, , 20 I q , by their
respective duly authorized representatives.
SOLISCO PRINTING, INC. CITY OF MIAMI BEACH
By L�
CP) -Rfesident/Signature Jim y L. M rales, City Manager
1 l
Natty Au.c Ill ik
Print Name
ATTEST: ATTEST:
See to / 'gnature ��` ��� ,„Rafael E. Granado, City Clerk
camisallcR t'
L)E4I
al A.1 IV M Au e. _��•' .•0 ��y t le 114
Print Name :.�;�,�� ,o"" • Date
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:.INCORP ORATED.
01/ /1/ /1 ci •
Date \ ,
44111 CHP :z/VED AS TO
7 &LANGUAGE
&FOR EXECUTION
City Attorney u t l-I Date
ITB 2019-007-ND Page 5
ATTACHMENT A
RESOLUTION COMMISSION ITEMS AND COMMISSION
MEMORANDUM
Competitive Bid Reports -C2 H
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: January 16, 2019
SUBJECT: REQUEST FOR APPROVAL TO AWARD A CONTRACT PURSUANT TO
INVITATION TO BID (ITB) NO. 2019-007-ND, PRINTING AND BULK
MAILING SERVICES FOR MB MAGAZINE.
RECOMMENDATION
The Administration recommends that the Mayor and City Commission of the City of Miami
Beach, Florida approve the City Manager's recommendation pertaining to bids received,
pursuant to ITB 2019-007-ND, Printing and Bulk Mailing Services for MB Magazine.
ANALYSIS
For approximately six years, the City of Miami Beach has had an agreement for the printing of
the City of Miami Beach Magazine ("MB Magazine") and has separately issued and awarded
requests for quotes for mailing services. The current agreement for these services has been
extended on a month-to-month basis. In order to establish a replacement contract, on
November 2, 2018, the City issued an Invitation to Bid 2019-007-ND (the "ITB"). The purpose
of the ITB is to establish a contact, by means of sealed bids, with a qualified firm(s)to supply all
labor, materials, tools, and equipment necessary for printing and bulk mailing services of the MB
Magazine on a quarterly basis.
ITB PROCESS
The ITB was issued on November 2, 2018, with bid opening date of December 10, 2018. The
Procurement Department issued bid notices to 584 companies utilizing
www.publicpurchase.com website. 69 prospective bidders accessed the advertised solicitation.
The notices resulted in the receipt of two (2) responses from: Imprimerie Solisco, Inc., and
Solo Printing, LLC. See Attachment A for a tabulation of bids received.
The ITB stated that the lowest responsive, responsible bidder meeting all terms, conditions,
and specifications of the ITB will be recommended for award. In its due diligence, the
Procurement Department has verified that both Imprimerie Solisco, Inc. and Solo Printing, LLC
met the requirements of the ITB. Based on the bid prices received, Imprimerie Solisco, Inc.
has been deemed the lowest responsive and responsible and Solo Printing, LLC the second
lowest responsive, responsible bidder.
Page 293 of 2168
Imprimerie Solisco, Inc. was launched in 1991 and is currently one of the largest independent
printing companies in Canada. They provide printing services for customers coast to coast both
in Canada and the US. References indicate satisfaction with the services provided.
Solo Printing, LLC was established in 1985 and since 2010 has provided printing services to
the City. To date the departments utilizing the services of Solo Printing, LLC are satisfied with
the performance and service being provided.
CONCLUSION
After considering staff's recommendation and the bids received, pursuant to ITB 2019-007-ND,
I recommend that the Mayor and City Commission of the City of Miami Beach, Florida, approve
the award of a contract to Imprimerie Solisco, Inc., the lowest responsive, responsible bidder, '
as the primary vendor, and Solo Printing, LLC, the second lowest responsive, responsible
bidder, as the secondary vendor; and further authorize the City Manager and City Clerk to
execute the contracts.
KEY INTENDED OUTCOMES.SUPPORTED
Enhance External And Internal Communication From And Within The City
FINANCIAL INFORMATION
Grant funding is not anticipated to be utilized for this project
Amount 1 $176,000 Account 1 011-0350-000324-11-400-592-00-00-00
Amount 2 $70,000 Account 2 011-0350-000321-11-400-592-00-00-00
Total $246,000
Legislative Tracking
Marketing and Communications/Procurement
ATTACHMENTS:
Description
❑ Attachment A
Page 294 of 2168
ATTACHMENT A
IT: 7019-007-ND
Solo Printing, LLC2 Imprimerie Solisco, Inc."
PRINTING AND BULK MAILING SERVICES
MB MAGAZINE
Item Lots Cost Per Lot Cost Per Lot
64 page publication plus cover(70Ib matte inside text, 100Ib matte text cover)—68 pages
1 Lot of 50,000 $34,024 $30,848
2 Lot of 60,000 $39,353 $35,406
3 Lot of 70,000 $44,644 $40,014
68 page publication plus cover(70Ib matte inside text, 100Ib matte text cover)—72 pages
4 50,000 $36,817 $33,143
5 60,000 $42,402 $38,036
6 70,000 $48,080 $42,979
72 page publication plus cover(70Ib matte inside text, 100Ib matte text cover)—76 pages
7 50,000 $38,059 $34,508
8 60,000 $43,880 $39,576
9 70,000 $49,907 $44,694
'Recommended Primary
2Recommended Secondary
Page 295 of 2168
ATTACHMENT B
INVITATION TO BID (ITB) 2019-007-ND
AND ADDENDUMS
MIAMIBEACH
Procurement Department, 1755 Meridian Avenue, 3rd Floor, Miami Beach, Florida 33139, www.mlamlbeachfl.gov, 305-673-7490
ADDENDUM NO. 2
INVITATION TO BID NO. 2019-007-ND
PRINTING AND BULK MAILING SERVICES FOR MB MAGAZINE
November'29, 2018
This Addendum to the above-referenced ITB is issued in response to clarifications and revisions issued
by the City. The ITB is amended in the following particulars only (deletions are shown by strikethrough
and additions are underlined).
I. ITB DUE DATE AND TIME. The deadline for receipt of submittals is extended until 3:00 p.m.,
Monday, December 10, 2018, at the following location:
City of Miami Beach
Procurement.Department
1755 Meridian.Avenue, 3rd Floor
Miami Beach, Florida 33139
Late submittals will not be accepted. Proposers are cautioned to plan sufficient time to allow
• for traffic or other delays for which the Proposer is solely responsible.
Any questions regarding this Addendum should be submitted in writing to the Procurement Department
to the attention of the individual named below, with a copy to the City Clerk's Office at
RafaelGranado(a miamibeachfi.gov.
Procurement Contact: Telephone: Email:
Natalia Delgado 305-673-7000, ext. 6263 nataliadelgado@miamibeachfl.gov
Proposers are reminded to acknowledge receipt of this addendum as part of your ITB submission.
Potential proposers that have elected not to submit a response to the ITB are requested to complete and
ret n the"Notice to Prospective Bidders"questionnaire with the reason(s)for not submitting a proposal.
Si -rely
Alex Den: Ate'
Procures'. ent Director
• •
•
is
1 ADDENDUM•NO.2
INVITATION TO BID No.201.9-007-ND
PRINTING AND BULK MAILING SERVICES FOR MB MAGAZINE
MIAMIB EAC
Procurement Department, 1755 Meridian Avenue, 3rd Floor, Miami Beach, Florida 33139, www.miamlbeachfl.gov, 305-673-7490
ADDENDUM NO. 1
INVITATION TO BID NO. 2019-007-ND
PRINTING AND BULK MAILING SERVICES FOR MB MAGAZINE
November 28, 2018
This Addendum to the above-referenced ITB is issued in response to clarifications and revisions issued
by the City. The ITB is amended in the following particulars only (deletions are shown by strikethrough
and additions are underlined).
1. REVISION: Appendix C, Minimum Requirements & Specifications,_ C2. Scope of Services, on page
26 of the ITB, is hereby amended as follows:
***
• = --- - .e0 -- -e - •- - - -- -- - - - - -- -- - --
addition,•The paper shall be Green Seal Certified or Forest Stewardship Council (FSC) certified.
* * *
2. RESPONSES TO QUESTIONS RECEIVED.
Q1: Question regarding the quantity requested in this RFQ, according to the latest USPS count
of residential addresses for the city of Miami Beach, delivering via EDDM, the total count
comes to 120,556 residential addresses. The RFQ ask for quantity between 50,000 and
70,000 copies, will there be other criteria that will be requested in order to reduce the
number of addresses to match the quantity required in this RFQ or should we provide this
120,556 quantity as well in our bid response?
Al: To clarify, the City sends one publication to each household, not to each
resident. The quantity of 50,000 — 70,000 copies is representative of the number of
households.
Q2: I have a question in regard of paper to quote: Currently 100% post-consumer paper
comes in offset satin finish, not coated matte. Is this OK?
A2: Refer to Section 1 of this addendum.
Q3: In the ITB under section 60, state that price shall remain firm and fixed for the duration of
the contract. This will be a 2-year deal. As you know, paper market is very volatile, will we
be allowed to adjust paper price along the way, in presenting justification documents
demonstrating these paper price adjustments?
A3: Price adjustments will be allowed as indicated in Appendix D, Special
Conditions. The vendor will need to account for the volatility of the market when
providing a cost.
Any questions regarding this Addendum should be submitted in writing to the Procurement Department
to the attention of the individual named below, with a copy to the City Clerk's Office at
RafaelGranado(cr�miamibeachfl.gov.
1 ADDENDUM NO.1
i INVITATION TO BID NO.2019-007-ND
PRINTING AND BULK MAILING SERVICES FOR MB MAGAZINE
Procurement Contact: Telephone: Email:
Natalia Delgado 305-673-7000, ext. 6263 nataliadelgado@miamibeachfl.gov
Proposers are reminded to acknowledge receipt of this addendum as part of your ITB submission.
Potential proposers that have elected not to submit a response to the ITB are requested to complete and
return the "Notice to Prospective Bidders" questionnaire with the reason(s)for not submitting a proposal.
Sinc-r.-I
1 w
Ale, De
• rement Director
2 ADDENDUM NO.1
INVITATION TO BID NO.2019-007-ND •
PRINTING AND BULK MAILING SERVICES FOR MB MAGAZINE
MIAMI BEACH
INVITATION TO BID ( ITB
PRINTING AND BULK MAILING SERVICES FOR MB MAGAZINE
2019-007-ND
BID ISSUANCE DATE: NOVEMBER 2, 2018.
BID DUE: DECEMBER 7, 2018 @ 3:00 PM
ISSUED BY:
MIAMIBEACH
NATALIA DELGADO, PROCUREMENT CONTRACTING OFFICER I
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor, Miami Beach, FL 33139
305.673.7000 x6263I nataliadelgado@miamibeachfl.gov I www.miamibeachfl.gov
MIAMI BEACH
TABLE OF CONTENTS
SOLICITATION SECTIONS: PAGE
0100 NOT UTILIZED N/A
0200 INSTRUCTIONS TO BIDDERS & GENERAL CONDITIONS 3
0300 BID SUBMITTAL INSTRUCTIONS & FORMAT 15
APPENDICES:
APPENDIX A PROPOSAL CERTIFICATON, QUESTIONNAIRE AND AFFIDAVITS
APPENDIX B "NO BID" FORM
APPENDIX C MINIMUM REQUIREMENTS &SPECIFICATIONS
APPENDIX D SPECIAL CONDITIONS
APPENDIX E COST PROPOSAL FORM
APPENDIX F INSURANCE REQUIREMENTS
ITB 2019-007-ND 2
• s
MIAMI BEACH
SECTION 0200 INSTRUCTIONS TO BIDDERS
1. GENERAL.
This Invitation to Bid (ITB) is issued by the City of Miami Beach, Florida (the "City"), as the means for prospective
Proposers to submit their qualifications, proposed scopes of work and cost proposals (the "bid") to the City for the
City's consideration as an option in achieving the required scope of services and requirements as noted herein—All
documents released in connection with this solicitation, including all appendixes and addenda, whether included
herein or released under separate cover, comprise the solicitation, and are complementary to one another and
together establish the complete terms, conditions and obligations of the Proposers and, subsequently,the successful
Bidders(s) (the"contractor[s]") if this ITB results in an award.
The City utilizes PublicPurchase (www.publicpurchase.com) for automatic notification of competitive solicitation
opportunities and document fulfillment, including the issuance of any addendum to.this ITB. Any prospective Bidder
who has received this ITB by any means other than through PublicPurchase must register immediately with
PublicPurchase to assure it receives any addendum issued to this ITB. Failure to receive an addendum may
result in disqualification of proposal submitted.
2. PURPOSE.
For approximately five years, the City of Miami Beach has had an agreement for the printing of the City of Miami
Beach Magazine ("MB Magazine") and has separately issued and awarded requests for quotes for mailing services.
The purpose of this bid is to establish a contract, by means of sealed bids, with a qualified firm(s) to supply all labor,
materials, tools, and equipment necessary for printing and bulk mailing services of the MB Magazine on a quarterly
basis. The'requirements and specifications are further detailed herein and more specifically in Appendix C.
3. SOLICITATION TIMETABLE.The tentative schedule for this solicitation is as follows:
ITB Issued November 2, 2018
Pre-Bid Meeting November 13, 2018 @ 9:00 a.m. (ET)
Deadline for Receipt of Questions. November 23, 2018
Responses Due December 7, 2018 @ 3:00 p.m. (ET)
Tentative Commission Approval Authorizing Award TBD
4. PROCUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be submitted to the
Procurement Contact noted below:
Procurement Contact Telephone: Email:
Natalia Deli ado 305-673-7000 x6263 nataliadel•ado• miamibeachfl.•ov
Additionally, the City Clerk is to be copied on all communications via e-mail at: RafaelGranado(c miamibeachfl.gov;
or via facsimile: 786-394-4188.
The Bid title/number shall be referenced on all correspondence. All questions or requests for clarification must be
received no later than ten (10)calendar days prior to the date proposals are due as scheduled in Section 0200-3. All
responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum.
ITB 2019-007—ND 3
MIAMI BEACH
4. PRE-BID MEETING OR SITE VISIT(S). Only if deemed necessary by the City, a pre-bid meeting or site visit(s)
may be scheduled.
A Pre-Bid conference will be held as scheduled in Solicitation Timeline above at the following address:
City of Miami Beach
Procurement Department
Conference Room
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not
mandatory. Proposers interested in participating in the Pre-Bid.Submission Meeting via telephone must follow these
steps:
(1) Dial the TELEPHONE NUMBER: 1-888-270-9936 (Toll-free North America)
(2) Enter the MEETING NUMBER: 9415468
Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this
ITB expressing their intent to participate via telephone.
5. PRE-BID INTERPRETATIONS. Oral information or responses to questions received by prospective Bidders are
not binding on the City and will be without legal effect, including any information received at pre-bid meeting or site
visit(s). Only questions answered by written addenda will be binding and may supersede terms noted in this
solicitation.Addendum will be released through PublicPurchase.
6. CONE OF SILENCE. Pursuant to Section 2-486 of the City Code, all procurement solicitations once advertised
and until an award recommendation has been forwarded to the City Commission by the City Manager are under the
"Cone of Silence." The Cone of Silence ordinance is available at
http://library.municode.com/index.aspx?clientlD=13097&statelD=9&statename=Florida. Any communication or
inquiry in reference to this solicitation with any City employee or City official is strictly prohibited with the of exception
communications with the Procurement Director, or his/her administrative staff responsible for administering the
procurement process for this solicitation providing said communication is limited to matters of process or procedure
regarding the solicitation. Communications regarding this solicitation are to be submitted in writing to the
Procurement Contact named herein with a copy to the City Clerk at rafaelgranado@miamibeachfl.gov.
7. SPECIAL NOTICES. You are hereby advised that this solicitation is subject to the following
ordinances/resolutions, which may be found on the City Of Miami Beach website: http://www.miamibeachfl.gov/city-
hall/procurement/procurement-related-ordinance-and-procedures/ .
• CONE OF SILENCE CITY CODE SECTION 2-486
• PROTEST PROCEDURES CITY CODE SECTION 2-371
• DEBARMENT PROCEEDINGS CITY CODE SECTIONS 2-397 THROUGH 2-485.3
• LOBBYIST REGISTRATION AND DISCLOSURE OF FEES CITY CODE SECTIONS 2-481 THROUGH 2-406
• CAMPAIGN CONTRIBUTIONS BY VENDORS CITY CODE SECTION 2-487
• CAMPAIGN CONTRIBUTIONS BY LOBBYISTS ON PROCUREMENT
ISSUES CITY CODE SECTION 2-488
• REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL '
BENEFITS FOR DOMESTIC PARTNERS CITY CODE SECTION 2-373
• LIVING WAGE REQUIREMENT CITY CODE SECTIONS 2-407 THROUGH 2-410
ITB 2019-007-ND 4
MIAMI BEACH;
• PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND
CONTROLLED BY VETERANS AND TO STATE-CERTIFIED SERVICE-
DISABLED VETERAN BUSINESS ENTERPRISES CITY CODE SECTION 2-374
• FALSE CLAIMS ORDINANCE CITY CODE SECTION 70-300
• ACCEPTANCE OF GIFTS,FAVORS&SERVICES CITY CODE SECTION 2-449
8. EXAMINATION OF SOLICITATION DOCUMENTS AND SITE: It is the responsibility of each Bidder, before
submitting a Bid, to:
• Examine the solicitation thoroughly.
• Visit the site or structure, as applicable, to become familiar with conditions that may affect costs, progress,
performance or furnishing of the Work.
• Take into account federal, state and local (City and Miami-Dade County) laws, regulations, permits, and
ordinances that may affect costs, progress, performance, furnishing of the Work, or award.
• Study and carefully correlate Bidder's observations with the solicitation.
• Notify the Procurement Director of all conflicts, errors or discrepancies in the solicitation of which Bidder
knows or reasonably should have known.
• The submission of a Bid shall constitute an incontrovertible representation by Bidder that Bidder has
complied with the above requirements and that without exception, the Bid is premised upon performing and
furnishing the Work required by the solicitation and that the solicitation documents are sufficient in scope
and detail to indicate and convey understanding of all terms and conditions for performance and furnishing
of the Work:
9. POSTPONEMENT OF DUE DATE FOR RECEIPT OF BIDS.The City reserves the right to postpone the deadline
for submittal of bids and will make a reasonable effort to give at least three (3) calendar days written notice of any
such postponement to all prospective Bidders through PublicPurchase.
10. PROTESTS. Protests concerning the specifications, requirements, and/or terms; or protests after the bid due
date in accordance with City Code Section 2-371, which establishes procedures for protested proposals and
proposed awards. Protests not submitted in a timely manner pursuant to the requirements of City Code
Section 2-371 shall be barred.
11. JOINT VENTURES. Joint Ventures are not allowed. The City will only contract with the prime contractor.
Proposals may, however, identify other sub-contractors or sub-consultants to the prime contractor.
12. VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuant to City of Miami Beach Ordinance No. 2011-
3748, the City shall give a preference to a responsive and responsible bidder which is a small business concern
owned and controlled by a veteran(s) or which is a service-disabled veteran business enterprise, and which is within
five percent (5%) of the lowest and best bidder, by providing such bidder anopportunity of providing said goods or
contractual services for the lowest responsive bid amount. Whenever, as a result of the foregoing preference, the
adjusted prices of two (2) or more bidders which are a small business concern owned and controlled by a veteran(s)
or a service-disabled veteran business enterprise constitute the lowest bid pursuant to an ITB or oral or written
request for quotation, and such bids are responsive, responsible and otherwise equal with respect to quality and
service, then the award shall be made to the service-disabled veteran business:enterprise.
13. CONTRACT PRICE. Bid Price is to include the furnishing of all labor, materials, equipment including tools,
services, permit fees, applicable taxes, overhead and profit for the completion of the Work except as may be
otherwise expressly provided in the solicitation.
14. METHOD OF AWARD. Following the review of bids and application of vendor preferences, the lowest
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responsive, responsible bidder(s) meeting all terms, conditions, and specifications of the ITB will be recommended
for award by bid item, bid group, or for the entirety of all bid items, as deemed in the best interest of the City, to the
City Manager for his consideration. After considering the staff recommendation for award, the City Manager shall
exercise his due diligence and recommend to the Mayor and City Commission the bid that the City Manager deems
to be in the best interest of the City. The City Commission shall consider the City Manager's recommendation(s) and,
may approve or reject the' City Manager's recommendation(s). The City Commission may also reject all bids
received. In determining the lowest and best bidder, and in addition to price, Section 2-369 of the City Code provides
that the City may consider the following:
• The ability, capacity and skill of the bidder to perform the Contract.
• Whether the bidder can perform the Contract within the time specified,without delay or interference.
• The character, integrity, reputation,judgment, experience and efficiency of the bidder.
• The quality of performance of previous contracts.
• The previous and existing compliance by the bidder with laws and ordinances relating to the
Contract.
15. MULTIPLE AWARD. The City may award two or more vendors (primary, secondary, tertiary, or higher), as
available, by line item, by group or in its entirety, beginning with lowest, responsive, responsible bidder (primary),
followed by the second lowest, responsive, responsible bidder (secondary), and continuing with other responsive,
responsible bidders in order of next best cost. The City will endeavor to utilize vendors in order of award. However,
the City may utilize other vendors in the event that: 1) a contract vendor is not or is unable to be in compliance with
any contract or delivery requirement; 2) it is in the best interest of the City to do so regardless of reason.
16. BINDING CONTRACT.The signed bid shall be considered an offer on the part of the bidder, which offer shall be
deemed accepted upon award of the bid by the City Commission, or as delegated by the City Commission. Said
award shall constitute a binding Contract between the City and the awarded bidder(s). In case of default on the part
of the successful bidder, after said award, the City may take such action as it deems appropriate, including legal
action, for damages or specific performance. The Contract shall include the solicitation, any and all addenda issued
by the City and the Bid Proposal submitted the by bidder. In any discrepancy between the documents, the order of
preference shall be as follows: 1) Addendum in reverse order of release; 2) Solicitation; 3) Bid Proposal. In case of
-default on the part of the successful bidder, the City mayprocure the items or services from other sources and hold
the bidder responsible for any excess cost occasioned or incurred thereby.
17. VOLUME OF WORK TO BE RECEIVED BY CONTRACTOR. It is the intent of the City to purchase the goods
and services specifically listed in this solicitation from the contractor. However, the City reserves the right to
purchase any goods or services awarded from state or other governmental contract, or on an as-needed basis
through the City's spot market purchase provisions.
18. GENERAL TERMS AND CONDITIONS. It is the responsibility of the Bidder to become thoroughly familiar with
the Bid requirements, terms and conditions of this solicitation. Ignorance by the Bidder of conditions that exist or that
may exist will not be accepted as a basis for varying the requirements of the City, or the compensation to be paid to
the Bidder.
19. ACCEPTANCE OR REJECTION OF BIDS. The City reserves the right to reject any or all bids prior to award.
Reasonable efforts will be made to either award the Contract or reject all bids within one-hundred twenty (120)
calendar days after bid opening date. A Bidder may not withdraw its bid unilaterally nor change the Contract Price
before the expiration of one hundred and twenty (120) calendar days from the date of bid opening. A Bidder may
withdraw its bid after the expiration of one hundred twenty (120) calendar days from the date of bid opening by
delivering written notice of withdrawal to the Procurement Department prior to award of the Bid by the Mayor and
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City Commission.
20. ALTERNATE RESPONSES MAY BE CONSIDERED. The City may consider one (1) alternate response from
the same Bidder for the same formal solicitation; provided, that the alternate response offers a different product that
meets or exceeds the formal solicitation requirements., In order for the City to consider an alternate response, the
Bidder shall complete a separate Price Sheet form and shall mark "Alternate Response". Alternate response shall
be placed in the same response. This provision only applies to formal solicitations for the procurement of goods,
services, items, equipment, materials, and/or supplies.
21.AMERICAN WITH DISABILITIES ACT. To request this material in accessible format, sign language interpreters,
information on access for persons with disabilities, and/or any accommodation to review any document or participate
in any city-sponsored proceeding, please contact 305-604-2489 (voice), 305-673-7524 (fax) or 305-67.3-7218 (TTY)
five days in advance to initiate your request. TTY users may also call 711 (Florida Relay Service).
22. NON-DISCRIMINATION.The bidder certifies that it is in compliance with the non-discrimination clause contained
in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment
opportunity for all persons without regard to race, color, religion, sex or national origin. In accordance with the City's
Human Rights Ordinance,codified in Chapter 62 of the City Code, Proposer shall prohibit discrimination by reason of
race, color, national origin, religion, sex, intersexuality, gender identity, sexual orientation, marital and familial status,
and age or disability.
23. ASSIGNMENT. The successful bidder shall not assign, transfer, convey, sublet or otherwise dispose of the
contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to
any person, company or corporation, without the prior written consent of the City.
24. AUDIT RIGHTS AND RECORDS.RETENTION. The Successful Bidder agrees to provide access at all
reasonable times to the City, or to any of its duly authorized representatives, to any books, documents, papers and
records.of Contractor which are.directly pertinent to this formal solicitation, for the purpose of audit, examination,
excerpts, and transcriptions. The Successful Bidder shall maintain and retain any and all of the books, documents,
papers and records pertinent to the Contract for three (3) years after the City makes final payment and all other
pending matters are closed. Contractor's failure to or refusal to comply with this condition shall result in the
immediate cancellation of this contract by the City.
25. BID BONDS, PERFORMANCE BONDS, CERTIFICATES OF INSURANCE. Bid Bonds, when required, shall be
submitted with the bid in the amount specified in the Special Conditions. After acceptance of the bid, the City will
notify the successful bidder to submit a performance bond and certificate of insurance in the amount specified in the
Special Conditions.
26. BILLING INSTRUCTIONS. Invoices, unless otherwise indicated, must show purchase order numbers and shall
be submitted to the ordering City department.
27. CANCELLATION. In the event any of the provisions of this Bid are violated by the bidder, the City shall give
written notice to the bidder stating such deficiencies and, unless such deficiencies are corrected within ten (10)
calendar days from the date of the City's notice, the City, through its City Manager, may declare the contract in
default and terminate same, without further notice required to the bidder. Notwithstanding the preceding, the City,
through its City Manager, also reserves the right to terminate the contract at any time and for any reason, without
cause and for convenience, and without any monetary liability to the City, upon the giving of thirty (30) days prior
written notice to the bidder.
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28. CITY'S RIGHT TO WAIVE OR REJECT BIDS. The City Commission reserves the right to waive any
informalities or irregularities in this Bid; or to reject all bids, or any part of any bid, as it deems necessary and in the
best interest of the City of Miami Beach.
29. CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS. If a bidder is in doubt as to the true meaning of
the Bid specifications, or other Bid documents, or any part thereof, the bidder must submit to the City, at least seven
(7)calendar days prior to the scheduled Bid opening date, a request for clarification.
Any interpretation of the Bid, including, without limitation, responses to questions and request for clarification(s)from
bidders, will be made only by Addendum duly issued by the City. In the event of conflict with the original
specifications, the Addendum shall 'supersede such specifications, to the extent specified. Subsequent Addendum
shall govern over prior Addendum only to the extent specified. The bidder shall be required to acknowledge receipt
of any and all Addendum, and filling in and signing in the spaces provided in Appendix A, No. 14 Acknowledgement
of Addendum. Failure to acknowledge Addendum may deem a bid non-responsive.
The City will not be responsible for explanations, interpretations, or answers to questions made verbally or in writing
by any City representative, unless issued by the City via formal written Addendum to this Bid.
Any questions or clarifications concerning the Bid shall be submitted in writing to the Procurement Department, 1755
Meridian Avenue, 3rd Floor, Miami Beach, FL 33139 with a copy to the City Clerk.
30. COLLUSION.Where two (2) or more related parties each submit a bid or bids for any contract, such bids or bids
shall be presumed to be collusive. The foregoing presumption may be rebutted by presentation of evidence as to
the extent of ownership, control and management of such related parties in the preparation and submittal of such bid
or bids. "Related parties" means bidders or the principals thereof which have a direct or indirect ownership interest in
another bidder for the same contract, or in which a parent company or the principals thereof of one (1) bidder have a
direct or indirect ownership interest in another bidder for the same contract. Bid or bidsfound to be collusive shall be
rejected. • . . _ •
Bidders who have been found to have engaged in collusion may also be suspended or debarred, and any contract
resulting from collusive bidding may be terminated for cause.
31. CONDITION AND PACKAGING. Bidder guarantees items offered and delivered to be the current standard
production model at time of bid and shall offer expiration dating of at least one year or later. Bidder also guarantees
items offered and delivered to be new, unused, and free from any and all defects in material, packaging and
workmanship and agrees to replace defective items promptly at no charge to the City of Miami Beach, for the
manufacturer's standard warranty but in no case for a period of less than 12 months from date of acceptance. All
containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging.
32. CONTRACT EXTENSION. The City reserves the right to require the Contractor to extend contract past the
stated termination date for a period of up to 120 days in the event that a subsequent contract has not yet been
awarded. Additional extensions past the 120 days may occur as needed by the City and as mutually agreed upon by
the City and the contractor.
33. DELIVERY. Unless actual date of delivery is specified (or if specified delivery cannot be met), show number of
days (in calendar days) required to make delivery after receipt of purchase order, in space provided. Delivery time
may become a basis for making an award. Delivery shall be within the normal working hours of the City using
Department, Monday through Friday, excluding holidays. Receiving hours are Monday through Friday, excluding
holidays,from 8:30 A.M. to 4:00 P.M.
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34. DELIVERY TIME. Bidders shall specify in the attached Bid Form, the guaranteed delivery time (in calendar days)
for each item. It must be a firm delivery time; no ranges(For example, 12-14 days)will be accepted.
35. DEMONSTRATION OF COMPETENCY.
A. Pre-award inspection of the bidder's facility may be made prior to the award of contract.
B. Bids will only be considered from firms which are regularly engaged in the business of providing the goods
and/or services as described in this Bid.
C. Bidders must be able to demonstrate a good record of performance for a reasonable period of time, and
have sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform
the services if awarded a contract under the terms and conditions of this Bid.
D. the terms "equipment'and organization", as used herein shall, be construed to mean a fully equipped and
well established company in line with the best business practices in the industry, and as determined by the
City of Miami Beach.
E. The City may consider any evidence available regarding the financial, technical, and other qualifications and
abilities of a bidder, including past performance (experience), in making an award that is in the best interest
of the City.
F. The City may require bidders to show proof that they have been designated as authorized representatives of
a manufacturer or supplier, which is the actual source of supply. In these instances, the City may also
require material information from the source of supply regarding the quality, packaging, and characteristics
of the products to be supply to the City._.Any material conflicts between information provided by the source
of supply and the information contained in the bidder's bid may render the bid non-responsive.
G. The City may, during the period that the contract between the City and the successful bidder is in force,
review the successful bidder's record of performance to ensure that the bidder is continuing to provide
sufficient financial support, equipment, and organization as prescribed in this bid. Irrespective of the
bidder's performance on contracts awarded to it by the City, the City may place said contracts on
probationary status and implement termination procedures if the City determines that the successful bidder
no longer possesses the financial support, equipment, and organization which would have been necessary
during the bid evaluation period in order to comply with the demonstration.of competency required under this
subsection.
36. DISPUTES. In the event of a conflict between the Bid documents, the order of priority of the documents shall be
as follows:
A. Any contract or agreement resulting from the award of this Bid; then
B. Addendum issued for this Bid,with the latest Addendum taking precedence;then
C. The Bid; then
D. The bidder's bid in response to the Bid.
In case of any doubt or difference of opinion as to the items and/or services (as the case may be) to be furnished
hereunder, the decision of the City shall be final and binding on all parties.
37. DEFAULT. Failure or refusal of a bidder to execute a contract upon award, or withdrawal of a bid before such
award is made, may result in forfeiture of that portion of any bid surety required as liquidated damages incurred by
the City thereby; or, where surety is not required, failure to execute a contract as described above may be grounds
for removing the bidder from the City's bidders list.
38: EQUIVALENTS. If a bidder offers makes of equipment or brands of supplies other than those specified in the Bid
specifications, he must so indicate in his bid. Specific article(s) of equipment/supplies shall conform in quality,
design and construction with all published claims of the manufacturer.
The bidder shall indicate in the Bid Form the manufacturer's name and number if bidding other than the specified
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brands, and shall indicate ANY deviation from the specifications as listed in the Bid. Other than specified items
offered requires complete . descriptive technical literature marked to indicate detailed conformance with
specifications, and MUST BE INCLUDED WITH THE BID. NO BIDS WILL BE CONSIDERED WITHOUT THIS
INFORMATION. THE CITY SHALL BE THE SOLE JUDGE OF EQUALITY AND ITS DECISION SHALL BE FINAL.
Note as to Brand Names: Catalog numbers, manufacturers' and brand names, when listed, are informational guides
as to a standard of acceptable product quality level only and should not be construed as an endorsement ora
product limitation of recognized and legitimate manufacturers. Bidders shall formally, substantiate and verify that
product(s) offered conform with or exceed quality as listed in the specifications.
39. ELIMINATION FROM CONSIDERATION. This bid shall not be awarded to any person-or firm who is in arrears
to the City upon any debt, taxes, or contracts which are defaulted as surety or otherwise upon any obligation to the
City.
40. EMERGENCY RESPONSE PRIORITY. It is hereby made a part of this solicitation that before, during, and after a
public emergency, disaster, hurricane, tornado, flood, or other acts of force majeure that the City of Miami Beach,
Florida shall receive a "First Priority" for any goods and services covered under any award resulting from this
solicitation, including balance of line items as applicable. It is vital and imperative that the majority of citizens are
protected from any emergency situation that threatens public health and safety, as determined by the City. By virtue
of submitting a response to this solicitation, vendor agrees to provide all award-related goods and services to the
City on a"first priority" under the emergency conditions noted above.
41. ESTIMATED QUANTITIES. Estimated quantities or estimated dollars, if provided, are for City guidance only. No
guarantee is expressed or implied as to quantities or dollars that will be used during the contract period. The City is
not obligated to place any order for a given amount subsequent to the award of this Bid. Estimates are based upon
the City's actual needs and/or usage during a previous contract period. The City may use said estimates for
purposes of determining whether the low bidder meets specifications.
42. EXCEPTIONS TO BID. Bidders are strongly encouraged to thoroughly review the specifications and all
conditions set forth in this Bid. Bidders who fail to satisfy the requirements in this Bid, may be deemed non-
responsive and receive no further consideration. Should your proposed bid not be able to meet one (1) or more of
the requirements set forth in this Bid and you are proposing alternatives and/or exceptions to said requirements, you
must notify the Procurement Office, in writing, at least five (5) days prior to the deadline for submission of bids. The
City reserves the right to revise the scope of services via Addendum prior to the deadline for receipt of bids.
43. FACILITIES. The City, through its City Manager or his/her authorized designee, reserves the right to inspect the
bidder's facilities at any time, upon reasonable prior written or verbal notice.
44. FLORIDA PUBLIC RECORDS LAW. Bidders are hereby notified that all Bid including, without limitation, any
and all information and documentation submitted therewith, are exempt from public records requirements under
Section 119.07(1), Florida Statutes, and s. 24(a), Art. 1 of the State Constitution until such time as the City provides
notice of an intended decision or until thirty (30) days after opening of the bids, whichever is earlier. Additionally,
Contractor agrees to be in full compliance with Florida Statute 119.0701 including, but not limited to, agreement to
(a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in
order to perform the services; (b) provide the public with access to public records on the same terms and conditions
that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter
or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential'and exempt from
public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all requirements for
retaining public records and transfer, at no cost, to the public agency all public records in possession of the
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contractor upon termination of the contractand destroy any duplicate public records that are exempt or confidential
and exempt from public records disclosure requirements. All records stored electronically must be provided to the
public agency in a format that is compatible with the information technology systems of the public agency.
45. F.O.B. DESTINATION. Unless otherwise specified in the Formal Solicitation, all prices quoted/proposed by the
bidder must be F.O.B. DESTINATION, inside delivery, with all delivery costs and charges included in the bid price,
unless otherwise specified in this Formal Solicitation. Failure to do so may be cause for rejection of bid.
46. GRATUITIES. Bidders shall not offer any gratuities, favors, or anything of monetary value to any official,
employee, contractor,or agent of the City,for the purpose of influencing consideration of this Bid.
47. INDEMNIFICATION. The successful Bidder shall indemnify and hold harmless the City and its officers,
employees, agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and
costs of defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of
claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting
from the performance of the agreement by the successful Bidder or its employees, agents, servants, partners,
principals or subcontractors. The successful Bidder shall pay all claims and losses in connection therewith, and
shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where
applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may be
incurred thereon. The successful Bidder expressly understands and agrees that any insurance protection required
by this Agreement or otherwise provided by the successful Bidder shall in no way limit the responsibility to indemnify,
keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein
provided. The above indemnification provisions shall survive the expiration or termination of this Agreement.
48. INSPECTION, ACCEPTANCE & TITLE. Inspection and acceptance will be at destination, unless otherwise
provided. Title to (or risk of loss or damage to) all items shall be the responsibility of the successful bidder until
acceptance by the City, unless loss or damage results from the gross negligence or willful misconduct of the City.
If any equipment or supplies supplied to the City are found to be defective, or do not conform to the specifications,
the City reserves the right to cancel the order upon written notice to the seller, and return the product, at the bidder's
expense.
49. LAWS, PERMITS AND REGULATIONS.The bidder shall obtain and pay for all licenses, permits, and inspection
fees required under the contract; and shall comply with all Applicable Laws.
50. LEGAL REQUIREMENTS. The bidder shall be required to comply with all federal, State of Florida, Miami-Dade
County, and City of Miami Beach codes, laws, ordinances, and/or rules and regulations that in any manner affect the
items covered herein (collectively, Applicable Laws). Lack of knowledge or ignorance by the bidder with/of
Applicable Laws will in no way be a cause for relief from responsibility.
51. LIABILITY, INSURANCE, LICENSES AND PERMITS. Where bidders are required to enter or go on to City of
Miami Beach property to deliver materials or perform work or services as a result of the Bid, the bidder will assume
the full duty, obligation and expense of obtaining all necessary licenses, permits, and insurance, and assure all work
complies with all Applicable Laws. The bidder shall be liable forr any damages or loss to the City occasioned by
negligence of the bidder, or his/her officers, employees, contractors, and/or agents, for failure to comply with
Applicable Laws.
52. MANNER OF PERFORMANCE. Bidder agrees to perform its duties and obligations in a professional manner
and in accordance with all applicable Local, State, County, and Federal laws, rules, regulations and codes. Bidder
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agrees that the services provided shall be provided by employees that are educated, trained, experienced, certified,
and licensed in all areas encompassed within their designated duties. Bidder agrees to furnish to the City any and
all documentation, certification, authorization, license, permit, or registration currently required by applicable laws,
rules, and regulations. Bidder further certifies that it and its employees will keep all licenses, permits, registrations,
authorizations, or certifications required by applicable laws or regulations in full force and effect during the term of
this contract. Failure of bidder to comply with this paragraph shall constitute a material breach of this contract.
53. MISTAKES. Bidders are expected to examine the specifications, delivery schedules, bid prices, and extensions,
and all instructions pertaining to supplies and services. Failure to do so will be at the bidder's risk and may result in
the bid being non-responsive.
54. MODIFICATION/WITHDRAWALS OF BIDS. A bidder may submit a modified bid to replace all or any portion of
a previously submitted bid up until the bid due date and time. Modifications received after the bid due date and time
will NOT be considered.
Bids shall be irrevocable until contract award unless withdrawn in writing prior to the bid due date or after expiration
of 120 calendar days from the opening of bids without a contract award. Letters of withdrawal received after the bid
due date and before said expiration date and letters of withdrawal received after contract award will NOT be
considered.
55. NON-CONFORMANCE TO CONTRACT CONDITIONS. Items may be tested for compliance with specifications.
Items delivered, not conforming to specifications, may be rejected and returned at the bidder's expense. These
items, as well as items not delivered as per delivery date in bid and/or purchase order, may be purchased by the
City, at its discretion, on the open market. Any increase in cost may be charged against the bidder. Any violation of
these stipulations may also result in the bidder's name being removed from the City's vendor list.
56. OPTIONAL CONTRACT USAGE. When the successful bidder(s) is in agreement, other units of government or
non-profit agencies may participate in purchases pursuant to the award of this contract at the option of the unit of
government or non-profit agency.
57. OSHA. The bidder warrants to the City that any work, services, supplies, materials or equipment supplied
pursuant to this Bid shall conform in all respects to the standards set forth in the Occupational Safety and Health Act
of 1970, as amended, and the failure to comply with this condition will be deemed breach of contract. Any fines
levied because of inadequacies to comply with this condition shall be borne solely by the bidder.
58. PATENTS & ROYALTIES. The bidder shall indemnify and save harmless the City of Miami Beach, Florida, and
its officers, employees, contractors, and/or agents, from liability of any nature or kind, including cost and expenses
for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in
the performance of the contract, including its use by the City of Miami Beach, Florida. If the bidder uses any design,
device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception,
that the bid prices shall include all royalties or cost arising from the use of such design, device, or materials in any
way involved in the work.
59. PAYMENT. Payment will be made by the City after the items have been received, inspected, and found to
comply with Bid specifications, free of damage or defect, and properly invoiced.
60. PRICES QUOTED. Prices quoted shall remain firm and fixed during the duration of the contract. In completing
the bid form, state both unit price and extended total, when requested. Prices must be stated in units of quantity
specified in the bidding specifications. In case of discrepancy in computing the amount of the bid, the UNIT PRICE
quoted will govern. All prices must be F.O.B. destination, freight prepaid (unless otherwise stated in Special
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Conditions). The Bidder may offer cash discounts for prompt payments; however, such discounts will not be
considered in determining the lowest price during bid evaluation. Bidders are requested to provide prompt payment
terms in the space provided on the Bid submittal signature page of the solicitation. Award, if made, will be in
accordance with terms and conditions stated herein. Each item must be bid separately, and no attempt is to be
made to tie any item or items in with any other item'or items. Cash or quantity discounts offered will not be a
consideration in determination of award of bid(s).
61. PRODUCT INFORMATION. Product literature, specifications, and technical information, including
Manufacturer's Safety Data Sheets (MSDS) should be provided with this bid as an attachment to the "BID FORM".
However, in all cases must be provided within five(5)calendar days upon request from Purchasing Agent.
62. REASONABLE ACCOMMODATION. In accordance with Title II of the Americans with Disabilities Act, any
person requiring an accommodation at the Bid opening because of a disability must contact the' Procurement
Division.
63. SAMPLES. Bids submitted as an "equal" product must be accompanied with detailed specifications. Samples of
items, when required, must be furnished free of expense and, if not destroyed, will, upon request, be returned at the
bidder's expense. Bidders will be responsible for the removal of all samples furnished within (30) days after bid
opening. All samples will be disposed of after thirty (30) days. Each individual sample must be labeled with the
bidder's name. Failure of the bidder to either deliver required samples, or to clearly identify samples may be reason
for rejection of the bid. Unless otherwise indicated, samples should be delivered to the Procurement Department,
1755 Meridian Avenue 3rd Floor, Miami Beach, FL 33139.
64. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and
Conditions shall have precedence.
65. SPOT MARKET PURCHASES. It is the intent of the City to purchase the items specifically listed in this Bid from
the;successful bidder. However; the City reserves the right to purchase the items from state or other governmental
contract,or on an as-needed basis through the City's spot market purchase provisions.
66. SUBSTITUTIONS. After award of contract, the City WILL NOT accept substitute shipments of any kind, without
previous written approval. The bidder is expected to furnish the brand quoted in its bid. Any substitute shipments
will be returned at the bidder's expense.
67.TAXES.The City of Miami Beach is exempt from all Federal Excise and State taxes.
68. TIE BIDS. In accordance with Florida Statues Section 287.087, regarding identical tie bids, preference will be
given to bidders certifying that they have implemented a drug free work place program. A certification form will be
required. In the event of a continued tie between two or more bidders after consideration of the drug free workplace
program, the City's Local Preference and Veteran Preference ordinances will dictate the manner by which a tie is to
be resolved. In the event of a continued tie after the Local and Veteran Preference ordinances have been applied or
the tie exists between bidders that are not Local or Veteran, the breaking of the tie shall be at the City Manager's
discretion, which will make a recommendation for award to the City Commission.
69. TERMINATION FOR DEFAULT. If the successful bidder shall fail to fulfill in a timely manner, or otherwise
violate, any of the covenants, agreements, or stipulations material to the Bid and/or the contract entered into with the
City pursuant thereto, the City shall thereupon have the right to terminate the work and/or services then remaining to
be performed by giving written notice to the bidder of such termination, which shall become effective upon receipt by
the bidder of the written termination notice.
ITB 2019-007-ND 13
MIAMIBEACH
In that event, the City shall compensate the successful bidder in accordance with the term of the contract for all work
and/or services satisfactorily performed by the bidder prior to termination, net of any costs incurred by the City as a
consequence of the default.
Notwithstanding the above, the successful bidder shall not be relieved of liability to the City for damages sustained
by the City by virtue of any breach of the contract by the bidder, and the City may reasonably withhold payments to
the successful bidder for the purposes of set off until such time as the exact amount of damages due the City from
the successful bidder is determined.
The City may, at its discretion, provide reasonable"cure period"for any contractual violation prior to termination of
the contract; should the successful bidder fail to take the corrective action specified in the City's notice of default
within the allotted cure period, then the City may proceed to terminate the contract for cause in accordance with this
subsection 1.57.
70. TERMINATION FOR CONVENIENCE OF CITY. The City may, for its convenience, terminate the work and/or
services then remaining to be performed, at any time, by giving written notice to the successful bidder of such
termination, which shall become effective thirty(30) days following receipt by bidder of such notice. In that event, all
finished or unfinished documents and other materials shall be properly delivered to the City. If the contract is
terminated bythe City as provided in this subsection, the City shall compensate the successful bidder in accordance
with the terms of the contract for all and without cause and/or any resulting liability to the City, work and/or services
actually performed by the successful bidder, and shall also compensate the bidder for its reasonable direct costs in
assembling and delivering to City all documents. No compensation shall be due to the successful bidder for any
profits that the successful bidder expected to earn on the balanced of the contract. Such payments shall be the total
extent of the City's liability to the successful bidder upon a termination as provided for in this subsection.
72.,ADDITIONAL ITEMS I SERVICES. Although this solicitation and resultant contract identifies specific goods,
services or facilities ("items"), it is hereby agreed and understood that the City may require additional items to be
added to the Contract which are ancillary or supplemental to the items specified herein and required to complete the
work. When additional items are required to be added to the Contract, awarded vendor(s), as applicable to the item
being requested, under this contract may be invited to submit price quote(s) for the additional items. If these
quote(s) are determined to be fair and reasonable; then the additional items will be awarded to the current contract
vendor(s) through either a Purchase Order(or Change Order if Purchase Order already exists) or an amendment to
the Contract.Additional items with a cumulative value of$50,000 or less may be approved by the City Manager. City
Commission approval is required for additional items with a cumulative'value greater than $50,000.
The City may determine to obtain price quotes for the additional items from other vendors in the event that
fair and reasonable pricing is not obtained from the current contract vendors, or for other reasons at the
City's discretion.
ITB 2019-007-ND 14
MIAMI BEACH
SECTION 0300 PROPOSAL SUBMITTAL INSTRUCTIONS AND FORMAT
1._SEALED BIDS. One original Bid Proposal (preferably in 3-ring binder) must be submitted in an opaque, sealed
envelope or container on or before the due date established for the receipt of bids. Additionally, three (3) bound
copies and one (1) electronic format (CD or USB format) are to be submitted, with the original submission or within
three (3) upon request by the City. The following information should be clearly marked on the face of the envelope or
container in which the bid is submitted: Bid Number, Bid Title, Bidders Name, Bidder Return Address. Bids received
electronically, either through email or facsimile, are not acceptable and will be rejected.
2. BID PROPOSAL. The Bid Proposal is to include the following:
• TAB 1 — Cost Proposal Form (Appendix E). The Cost Proposal Form-(Appendix E) shall be completed
mechanically or, if manually, in ink. Cost Proposal Forms submitted in pencil shall be deemed non-
responsive.All corrections on the Cost Proposal Form shall be initialed.
FAILURE TO SUBMIT THE MOST RECENT COST PROPOSAL FORM (EITHER INCLUDED IN THE
ORIGINAL ITB OR RELEASED VIA AN ADDENDUM) MAY RESULT IN BID BEING DEEMED NOT
RESPONSIVE AND NOT BEING FURTHER CONSIDERED.
• TAB 2- Bid Certification,Questionnaire and Affidavits (Appendix A).
The City reserves the right to request any documentation omitted,with exception of the Cost Proposal Form
(Appendix E), Proposal Certification, Questionnaire&Requirements Affidavit(Appendix A), and Bid Bond (if
applicable). Bid Submittals received that do not include the Cost Proposal Form, completed as required and fully
executed, or Bid Bond (if applicable) shall be deemed non-responsive. Bidder must submit any omitted
documentation within three (3) business days upon request from the City, or the bid may be deemed non-
responsive. Non-responsive bid packages will receive no further consideration.
3. LATE BIDS. Bid Proposals are to be received on or before the due date established herein for the receipt of Bids.
Any Bid received after the deadline established for receipt of proposals will be considered late and not be
accepted or will be returned to Proposer unopened. The City does not accept responsibility for any delays,
natural or otherwise.
ITB 2019-007-ND 15
APPENDIX A
M I AM I BEACH
Proposal Certification ,
Questionnaire &
Requirements Affidavit
ITB 2019-007-ND
Printing and Bulk Mailing Services for
MB Magazine
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
ITB 2019-007--ND 16
•
Solicitation No: Solicitation Title:
2019-007-ND Printing and Bulk Mailing Services for MB Magazine
Procurement Contact: Tel: Email:
Natalia Delgado 305-673-7000 x6263 nataliadelgado@miamibeachfl.gov
PROPOSAL CERTIFICATION, QUESTIONNAIRE & REQUIREMENTS AFFIDAVIT
Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform
prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from
Proposers in order that certain portions of responsiveness, responsibility and other determining factors and
compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements
Affidavit Form is a REQUIRED FORM that must be`submitted fully completed and executed.
1. General Proposer Information.
FIRM NAME: •
NO.OF YEARS IN BUSINESS: NO.OF YEARS IN BUSINESS LOCALLY: NO.OF EMPLOYEES:
OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS:
FIRM PRIMARY ADDRESS(HEADQUARTERS):
CITY:
STATE: ZIP CODE:
TELEPHONE NO.:
TOLL FREE NO.:
FAX NO.:
FIRM LOCAL ADDRESS:
CITY:
STATE: ZIP CODE:
PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT:
ACCOUNT REP TELEPHONE NO.:
ACCOUNT REP TOLL FREE NO.:
ACCOUNT REP EMAIL:
FEDERAL TAX IDENTIFICATION NO.:
The City reserves the right to seek additional information from Proposer or other source(s), including but not limited to: any firm or principal
information, applicable licensure, resumes of relevant individuals, client information, financial information, or any information the City deems
necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements.
ITB 2019-007—ND 17
1. Veteran Owned Business.Is Proposer claiming a veteran owned business status?
YES NO
SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm is
certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal
government,as required pursuant to ordinance 2011-3748.
2. Financial Capacity. When requested by the City, each Proposer shall arrange for Dun & Bradstreet to submit a Supplier
Qualification Report(SQR)directly to the Procurement Contact named herein. No proposal will be considered without receipt,by the
City, of the SQR directly from Dun&Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the Proposer.
The Proposer shall request the SQR report from D&B at:
https:llsupplierportal.dnb.com/webapplwcs/storeslservlet/SupplierPortal?storeld=11696
Proposers are responsible for the accuracy of the information contained in its SQR. It is highly recommended that each
Proposer review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible in
the solicitation process. For assistance with any portion of the SQR submittal process, contact Dun & Bradstreet at 800-
424.2495.
SUBMITTAL REQUIREMENT: Proposer shall request that Dun&Bradstreet submit its Supplier Qualifier Report directly to the City,
with bid or within three(3)days of request.
3. Conflict Of Interest.All Proposers must disclose, in their Proposal,the name(s)of any officer,director, agent,or immediate family
member(spouse, parent, sibling, and child) who is also an employee of the'City of Miami Beach. Further, all Proposers must
disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the
Proposer entity or'any of its affiliates.
SUBMITTAL REQUIREMENT: Proposers must disclose the name(s) of any officer, director, agent, or immediate family member
(spouse, parent,sibling, and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of
any City employee who owns,eitherdirectly or indirectly, an interest of ten(10%)percent or more in the Proposer entity or any of its
affiliates.
4. References& Past Performance. Proposer shall submit at least three(3)references for whom the Proposer has completed work
similar in size and nature as the work referenced in solicitation.
SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact
Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided.
5. Suspension, Debarment or Contract Cancellation. Has Proposer ever been debarred,suspended or other legal violation, or had
a contract cancelled due to non-performance by an public sector agency?
YES NO
SUBMITTAL REQUIREMENT: If answer to above is "YES," Proposer shall submit a statement detailing the reasons that led to
action(s).
6. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform
laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all
applicable provisions of the City's Campaign Finance Reform laws are complied with, and shall be subject to any and all sanctions,
as prescribed therein,including disqualification of their Proposals,in the event of such non-compliance.
SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling
financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not
each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the
office of Mayor or City Commissioner for the City of Miami Beach.
7. Code of Business Ethics. Pursuant to City Resolution No.2000-23879, each person or entity that seeks to do business with the
City shall adopt a Code of Business Ethics ("Code") and submit that Code to the Procurement Department with its
proposal/response or within five (5)days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply
with all applicable governmental rules and regulations including,among others,the conflict of interest, lobbying and ethics provision
of the City of Miami Beach and Miami Dade County.
SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics,
Proposer may submit a statement indicating that it will adopt, as required in the ordinance,the City of Miami Beach Code of Ethics,
available at httn://www.miamibeachfl.gov/city-hall/procurement/procurement-related-ordinance-and-procedures/.
ITB 2019-007—ND 18
8. 'Living Wage. Pursuant to Section 2-408 of the City of Miami Beach Code, as same may be amended from time to time, covered
employees shall be paid the required living wage rates listed below:
1. Effective January 1,2018,covered employees must be paid a living wage rate of no less than$11.62 per hour with health
care benefits of at least$2.26 per hour,or a living wage rate of no less than$13.88 per hour without health care benefits.
2. Effective January 1,2019,covered employees must be paid a living wage rate of no less than$11.70 per hour with health
care benefits of at least$2.74 per hour,or a living wage rate of no less than$14.44 per hour without health care benefits.
3. Effective January 1, 2020, covered employees must be paid a living wage rate of no less than $11.78 per hour with health
care benefits of at least$3.22 per hour,or a living wage rate of no less than$15.00 per hour without health care benefits.
The living wage rate and health care benefits rate may,by Resolution of the City Commission be indexed annually for inflation using
the Consumer Price Index for all Urban Consumers(CPI-U)Miami/Ft.Lauderdale,issued by the U.S.Department of Labor's Bureau
of Labor Statistics. Notwithstanding the preceding, no annual index shall exceed three percent (3%). The City may also, by
resolution, elect not to index the living wage rate in any particular year, if it determines it would not be fiscally sound to implement
same(in a particular year).
Proposers'failure to comply with this provision shall be deemed a material breach under this proposal,under which the City may,at
its sole option, immediately deem said Proposer as non-responsive, and may further subject Proposer to additional penalties and
fines, as provided in the City's Living Wage Ordinance, as amended. Further information on the Living Wage requirement is
available at http://www.miamibeachfl.gov/city-hall/procurement/procurement-related-ordinance-and-procedures/.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees to
the living wage requirement.Any payroll request made by the City during the contract term,shall be completed electronically via the
City's electronic compliance portal,LCP Tracker(LCPTracker.net).
9. Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awarding competitively solicited
contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more
calendar work weeks, the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business
with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals, to provide"Equal Benefits"to their
employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a
Contractor who work within the City limits of the City of Miami Beach, Florida;and the Contractor's employees located in the United
States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami
Beach.
A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees?
YES NO
B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners*or to
domestic partners of employees?
YES NO
C. Please check all benefits that apply to your answers above and list in the"other"section any additional benefits not already specified.
Note:some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave;othe.
benefits are provided directly to the spouse or domestic partner,such as medical insurance.
BENEFIT Firm Provides for Firm Provides for Firm does not
Employees with Employees with Provide Benefit
Spouses Domestic Partners _
Health
Sick Leave
Family Medical Leave
Bereavement Leave
If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance
providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. To
comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application
(attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City
Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal
Benefits requirement is available at httc://www.miamibeachfl.gov/city-hall/procurement/procurement-related-ordinance-and-
procedures/.
ITB 2019-007—ND 19
10. Public Entity Crimes. Section 287.133(2)(a), Florida Statutes,as currently enacted or as amended from time to time,states that a
person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a
proposal,proposal,or reply on a contract to provide any goods or services to a public entity;may not submit a proposal,proposal,or
reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit proposals,
proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier,
subcontractor,or consultant under a contract with any public entity;and may not transact business with any public entity in excess of
the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on
the convicted vendor list.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees
with the requirements of Section 287.133,Florida Statutes,and certifies it has not been placed on convicted vendor list.
11. Non-Discrimination. Pursuant to City Ordinance No.2016-3990,the City shall not enter into a contract with a business unless the
business represents that it does not and will not engage in a boycott as defined in Section 2-375(a)of the City Code, including the
blacklisting, divesting from, or otherwise refusing to deal with a person or entity when such action is based on race, color, national
origin,religion,sex,intersexuality,gender identity,sexual orientation,marital or familial status,age or disability.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees it
is and shall remain in full compliance with Section 2-375 of the City of Miami Beach City Code.
12. Moratorium on Travel to and the Purchase of Goods or Services from North Carolina and Mississippi. Pursuant to Resolution
2016-29375,the City of Miami Beach, Florida, prohibits official City travel to the states of North Carolina and Mississippi, as well as
the purchase of goods or services sourced in North Carolina and Mississippi. Proposer shall agree that no travel shall occur on
behalf of the City to North Carolina or Mississippi, nor shall any product or services it provides to the City be sourced from these
states.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees it
is and shall remain in full compliance with Resolution 2016-29375.
13. Fair Chance Requirement. Pursuant to Section 2-376 of the City Code,the City shall not enter into any contract resulting from a
competitive solicitation,unless the proposer certifies in writing that the business has adopted and employs written policies,practices,
and standards that are consistent with the City's Fair Chance Ordinance,set forth in Article V of Chapter 62 of the City Code("Fair
Chance Ordinance"), and which, among other things, (i) prohibits City contractors, as an employer, from inquiring about an
applicant's criminal history until the applicant is given a conditional offer of employment; (ii) prohibits advertising of employment
positions with a statement that an individual with a criminal record may not apply for the position, and (iii) prohibits placing a
statement on an employment application that a person with a criminal record may not apply for the position.
SUBMITTAL REQUIREMENT: No additional submittal is required at this time. By virtue of executing this affidavit,Proposer certifies
that it has adopted policies, practices and standards consistent with the City's Fair Chance Ordinance. Proposer agrees to provide
the City with supporting documentation evidencing its compliance upon request. Proposer further agrees that any breach of the
representations made herein shall constitute a material breach of contract,and shall entitle the City to the immediate termination for
cause of the agreement,in addition.to any damages that may be available at law and in equity.
14. Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more addendum to the solicitation
which may provide additional information to Proposers or alter solicitation requirements.The City will strive to reach every Proposer
having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are solely
responsible for assuring they have received any and all addendum issued pursuant to solicitation. This Acknowledgement of
Addendum section certifies that the Proposer has received all addenda released by the City pursuant to this solicitation. Failure to
obtain and acknowledge receipt of all addenda may result in proposal disqualification.
Initial to Confirm Initial to Confirm Initial to Confirm
Receipt Receipt Receipt
Addendum 1 Addendum 6 Addendum 11
Addendum 2 Addendum 7 Addendum 12
Addendum 3 Addendum 8 Addendum 13
Addendum 4 Addendum 9 Addendum 14
Addendum 5 Addendum 10 Addendum 15
If additional confirmation of addendum is required,submit under separate cover.
ITB 2019-007—ND 20
DISCLOSURE AND DISCLAIMER SECTION
The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach(the"City")for the recipient's convenience.Any
action taken by the City in response to Proposals made pursuant to this solicitation,or in making any award, or in failing or refusing to make
any award pursuant to such Proposals,or in cancelling awards,or in withdrawing or cancelling this solicitation,either before or after issuance
of an award,shall be without any liability or obligation on the-part of the City.
In its sole discretion,the City may withdraw the solicitation either before or after receiving proposals,may accept or reject proposals,and may
accept proposals which deviate from the solicitation, as it deems appropriate and in its best interest. In its sole discretion, the City may
determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation.
Following submission of a Bid or Proposal,the applicant agrees to deliver such further details,information and assurances, including financial
and disclosure data, relating to the Proposal and the applicant including, without limitation, the applicant's affiliates, officers, directors,
shareholders,partners and employees,as requested by the City in its discretion.
The information contained herein is provided solely for the convenience of prospective Proposers. It is the responsibility of the recipient to
assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of arty
information in this solicitation.
Any reliance on these contents, or on any permitted communications with City officials, shall be at the recipient's own risk. Proposers should
rely exclusively on their own investigations,interpretations,and analyses.The solicitation is being provided by the City without any warranty or
representation,express or implied, as to its content,its accuracy,or its completeness. No warranty or representation is made by the City or its
agents that any Proposal conforming to these requirements will be selected for consideration,negotiation,or approval.
The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be
made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer, is totally
relying on this Disclosure and Disclaimer, and agrees to be bound by the terms hereof.Any Proposals submitted to the City pursuant to this
solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal.
This solicitation is made subject to correction of errors; omissions,or withdrawal from the market without notice. Information is for guidance
only,and does not constitute all or any part of an agreement.
The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable
definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive
agreements executed among the parties.Any.response to this solicitation may be accepted or rejected by the City for any reason, or for no
reason,without any resultant liability to the City..
The City is governed by the Government-in-the-Sunshine Law,and all Proposals and supporting documents shall be subject to disclosure as
required by such law.All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida
Statutes, until the date and time selected for opening the responses. At that time, all documents received by the City shall become public
records.
Proposers are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Proposal,the Proposer
acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement
information contained in the Proposal, and authorizes the release to the City of any and all information sought in such inquiry or investigation.
Each Proposer certifies that the information contained in the Proposal is true,accurate and complete,to the best of its knowledge,information,
and belief.
Notwithstanding the foregoing or anything contained in the solicitation,all Proposers agree that in the event of a final unappealable judgment
by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation,or any response thereto,or any action
or inaction by the City with respect thereto, such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages.The previous
sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no
liability on the City.
In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation,it is understood that the
provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall.be
governed by and construed in accordance with the laws of the State of Florida.
ITB 2019-007—ND 21
PROPOSER CERTIFICATION
I hereby certify that: I, as an authorized agent of the Proposer, am submitting the following information as my firm's
proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document,
inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto,
and the Disclosure and Disclaimer Statement; Proposer agrees to be bound to any and all specifications, terms and
conditions contained in the solicitation, and any released Addenda and understand that the following are requirements
of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged,
discussed, or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any
other proposal; Proposer acknowledges that all information contained herein is part of the public domain as defined by
the State of Florida-Sunshine and Public Records Laws; all responses, data and information contained in this proposal,
inclusive of the Proposal Certification, Questionnaire and Requirements Affidavit are true and accurate.
Name of Proposer's Authorized Representative: Title of Proposer's Authorized Representative:
Signature of Proposer's Authorized Representative: Date:
State of ) On this day of ,20_,personally
appeared before me who
County of ) stated that (s)he is the
of , a corporation, and that the instrument was signed in behalf of
the said corporation by authority of its board of directors and acknowledged said
instrument to be its voluntary act and deed. Before me:
Notary Public for the of
My Commission Expires:
ITB 2019-007—ND 22
APPENDIX B
to I Am , BEAc H
" No Bid " Form
ITB 2019-007-ND
Printing and Bulk Mailing Services for
MB Magazine
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
Note.: It is important for those vendors who have received notification of
this solicitation"but have decided not to respond, to complete and submit
the attached "Statement of No Bid." The "Statement of No Bid" provides
the City with information, on how to improve the solicitation process.
Failure to submit a "`Statement of No Bid" may result in not being notified
of future solicitations by the City.
ITB 2019-007-ND 23
Statement of No Bid
WE HAVE ELECTED NOT TO SUBMIT A PROPOSAL AT THIS TIME FOR
REASON(S) CHECKED AND/OR INDICATED BELOW:
Workload does not allow us to submit a proposal
_Insufficient time to respond
Specifications unclear or too restrictive
Unable to meet specifications
_Unable to meet service requirements
Unable to meet insurance requirements
_Do not offer this product/service
_OTHER. (Please specify)
We do_do not_want to be retained on your mailing list for future proposals
of this type product and/or service.
Signature:
Title:
Legal Company Name:
Note: Failure to respond, either by submitting a proposal or this completed form,
may result in your company being removed from our vendors list.,
PLEASE RETURN TO:
CITY'OF MIAMI BEACH
PROCUREMENT DEPARTMENT
ATTN: Natalia Delgado, Procurement Contracting Officer I
PROPOSAL#2019-007-ND
1755 MERIDIAN AVENUE, 3RD FLOOR
MIAMI BEACH, FL 33139
ITB 2019-007-ND 24
APPENDIX C
M I AM I BEACH
Minimum Requirements
& Specifications
ITB 2019-007-ND
Printing and Bulk Mailing Services for
MB Magazine
PROCUREMENT DEPARTMENT,
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
ITB 2019-007-ND 25
Cl. Minimum Eligibility Requirements. Intentionally Omitted.
C2. Scope of Services.
Successful bidder(s) will be required to supply all labor, materials, tools, and equipment necessary
for printing and bulk mailing services of the MB Magazine on a quarterly basis.
• The bidder shall secure a current and up-to-date mailing list of all single family and
multifamily residences in the City of Miami Beach ("the City"), or may use another system
(i.e., 'Residential Customer, as well as bulk permit information), so long as all City
residences, receive the MB Magazine.
• The bidder shall obtain the most updated mailing list that is CASS certified (Coding
Accuracy Support System Quality Certification).
• The bidder shall use inkjet unless otherwise specified.
• Items shall be bulk sorted, bundled, and distributed to the post office.
• The price of postage shall be provided as pass-through cost only and should not be
included in the bid price.
• The publication shall be printed and sent to the post office within 5 to 10 business days
from the receipt of final approved proofs.
• Written postal verification shall be provided to the Office of Communications of the City of
Miami Beach by the vendor within 24 hours of the mailing.
• The bidder shall assume sole responsibility for the mailing of the MB Magazine and shall
take necessary measures to secure the MB Magazine from theft, forgery, alteration, or
exposure to the elements.
• Bidder must use 100% post-consumer recycled content and processed chlorine free
paper. In addition, the paper shall be Green Seal Certified or Forest Stewardship Council
(FSC)certified.
• The mail house must use the City of Miami Beach's 1st class permit or an authorized mail
permit provided by the City.
C3.Specifications.
The MB Magazine, produced by the Office of Communications of the City of Miami Beach, is
currently printed quarterly (four (4) times per year) and each issue results in the printing of
approximately 60,000 copies. A hard copy pre-press sample is required and digital proofs of any
additional changes. City's personnel will be present to see first magazine off press for
changes/adjustments, if necessary, during the printing process. Alterations, which do not require
additional work or material, shall be allowed at no charge.
The MB Magazine is a full color magazine with the following features:
• 4/4 process color(Full Bleed);
• 701b matte inside text, 100lb matte text cover;
• Trim size: 81/2 x,11 upright;
ITB 2019-007-ND 26
• Final size: 83/8 by 10 7/8;
• Artwork: Camera-ready/CD supplied by City or via FTP web-drop;
• software use: Macintosh or PC format; InDesign CS5, Photoshop CS5, and Illustrator CS5;
• Proofs: HP'S + high Resolution Digital proofs, Match Print/Pre-press Sample;
• Binder Work: Fold, perfectbind and trim;
• Outfilm 11x17 match print
Please visit the following website to view a sample: www.issuu.com/cityofmiamibeach.
Over runs of the MB Magazine shall be shipped in cartons to the Office of Communications,
located at 1701 Meridian Avenue, Suite 500, Miami Beach, FL 33139 within 48 hours.
The remainder of this page was left intentionally blank.
ITB 2019-007-ND 27
APPENDIX D
M I AM I BEAC H
Special Conditions
ITB 2019-007-ND
Printing and Bulk Mailing Services for
MB Magazine
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
ITB 2019-007-ND 28
1. TERM OF CONTRACT. This Contract shall remain in effect for a period of two (2) years from
date of contract execution by the Mayor and City Clerk.
1.1 This contract may be renewed at the sole discretion of the City, through its City
Manager, for three (3) additional one (1) year terms, if mutually agreed upon by both
parties.
1.2 In the event that the contract is held beyond the term herein provided it shall only be on
a month-to month basis and shall not constitute an implied renewal of the contract.
Said month-to-month extension shall be upon the same terms of the contract and at
the compensation and payment provided herein.
2. PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT. If the bidder is awarded a
contract under this bid solicitation, the prices quoted by the bidder on the Cost Proposal Form shall
remain fixed and firm during the term of this contract; provided, however, that the bidder may offer
incentive discounts from this fixed price to the City at any time during the contract term. The City is
also interested in receiving bids that include flexible pricing terms that provide the City with
maximum options and flexibility as regulatory and marketplace changes take place.
2.1 OPTION TO RENEW WITH PRICE ADJUSTMENT. The contract may be extended at
the sole discretion of the City, through its City Manager, for three (3) additional one (1)
year terms, if mutually agreed upon by both parties. Prior to completion of each
exercised contract term, the City may consider an adjustment to price based on
Consumer Price Index increase. Change shall not be more than the percentage
increase or decrease in the Consumer Price Index CPI-U (all urban areas) computed
60 days prior to the anniversary date of the contract.
It is the Contractor's responsibility to request any pricing adjustment under this
provision. For any adjustment to commence on the first day of any exercised option
period, the Contractor's request for adjustment should be submitted 60 days prior to
expiration of the then current contract term.
The Contractor's adjustment request must clearly substantiate the requested increase.
If no adjustment request is received from the Contractor, the City will assume that the
vendor has agreed that the optional term may be exercised without pricing adjustment.
Any adjustment request received after the commencement of a new option period may
not be considered.
The City of Miami Beach reserves the right to accept the renewal adjustment or to
allow the contract to terminate and re-advertise for bids, whichever is in the best
interest of the City.
4. LIQUIDATED DAMAGES. Failure to complete work orders within the specified time may result
in the Contractor being assessed the additional cost incurred by the City (liquidated damages) for
any and all costs associated with the service performed by a secondary vendor.
5. METHOD OF PAYMENT. The City shall provide periodic payments for services rendered by
ITB 2019-007-ND 29
•
the Contractor. In order for the City to provide payment, the Contractor shall submit a fully
documented .invoice within thirty (30) calendar days after the service has been rendered. It shall
be understood that such invoices shall not be submitted for payment until such time as the service
has been completed and a City representative has reviewed and approved the service.
6. GUARANTEE AGAINST DEFECTS. The Contractor shall, in addition to all other guarantees,
be responsible for faulty labor and defective material and equipment within a period of 4 calendar
days after date of acceptance of the labor, material and/or equipment by the City. The Contractor
shall promptly correct these deficiencies, without cost to the City, within 4 calendar days after the
City notifies the vendor of such deficiencies in writing. Payment in full for the work does not
constitute a waiver of guarantee.
7. SHIPPING TERMS. Prices shall include prepaid freight by the bidder to City premises and shall
be F.O.B. Destination. The Contractor shall hold title to the goods until such time as they are
delivered and accepted by an authorized City representative.
• 8. PRORATED QUANTITIES. When additional quantities are needed, above the currently
stipulated lots, the cost for the additional quantities shall be prorated in accordance with the cost
per lot indicated in the Contractor's Cost Proposal Form.
The remainder of this page was left intentionally blank.
ITB 2019-007-ND 30
APPENDIX E
M I AM 1 BEACH
Cost .PropQsal Form
ITB 2019-007-ND
Printing and Bulk Mailing Services for
MB Magazine
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
ITB 2019-007-ND 31
APPENDIX E
COST PROPOSAL FORM
Failure to submit Appendix E,Cost Proposal Form, in its entirety and fully executed by the deadline established
for the receipt of proposals will result in proposal being deemed non-responsive and being rejected.
Bidder affirms that the prices stated on the cost proposal form below represents the entire cost of the items in
full accordance with the requirements of this ITB, inclusive of its terms, conditions, specifications and other
requirements stated herein, and that no claim will be made on account of any increase in wage scales,
material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision
is allowed herein and has been exercised .by the City Manager in advance. The Cost Proposal Form
(Appendix E) shall,be completed mechanically or, if manually, in ink. Cost Proposal Forms (Appendix E)
completed in pencil shall be deemed non-responsive. All corrections on the Cost Proposal Form
(Appendix E)shall be initialed.
PRINTING AND BULK MAILING SERVICES
MB MAGAZINE1
Item Lots Cost Per Lot
64 page publication plus cover(701b matte inside text,100lb matte text cover)—68 pages
1 Lot of 50,000 $
2 Lot of 60,000 $
3 ' Lot of 70,000 • $ •
68 page publication plus cover(701b matte inside text, 100lb matte text cover)—72 pages
4 50,000 $ •
5 ! 60,000 $
6 70;000 $
72 page publication plus cover(701b matte inside text, 100lb matte text cover)—76 pages
7 50,000 $
8 60,000 $
9 70,000 $
tThe City reserves the right to vary the number of pages,the quantity printed,and the number of issues throughout the life of the contract.
Bidder's Affirmation
Company:
Authorized Representative:
Address:
Telephone:
Email:
Authorized Representative's Signature:
ITB 2019-007—ND 32
APPENDIX F
M I AM I BEACH
Insurance Rea uirements
ITB 2019-007-ND
Printing and BUlk Mailing Services for
MB Magazine
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
ITB 2019-007-ND 33
MIAMI B
INSURANCE REQUIREMENTS
This document sets forth the minimum levels of insurance that the contractor is required to
maintain throughout the term of the contract and any renewal periods.
XXX 1. Workers' Compensation and Employer's Liability per the Statutory limits of the state of Florida.
XXX 2. Comprehensive General Liability (occurrence form), limits of liability$ 1,000,000.00 per occurrence for
bodily injury property damage to include Premises/ Operations; Products, Completed Operations and
Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement
exactly as written in "insurance requirements"of specifications).
XXX 3. Automobile Liability-$1,000,000 each occurrence -owned/non-owned/hired automobiles included.
4. Excess Liability-$ .00 per occurrence to follow the primary coverages.
XXX 5. The City must be named as and additional insured on the liability policies; and it must be stated on the
certificate.
6. Other Insurance as indicated:
Builders Risk completed value $ .00
Liquor Liability $ .00
Fire Legal Liability $ .00
_Protection and Indemnity $ .00
Employee Dishonesty Bond $ .00
Other $ .00
XXX 7. _Thirty(30) days written cancellation notice required.
XXX 8. Best's guide rating B+:VI or better, latest edition.
XXX 9. The certificate must state the proposal number and title
The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject
to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable
Statutes.
ITB 2019-007-ND 34
ATTACHMENT C
CONSULTANTS RESPONSE TO THE (ITB 2019-007-ND)
' Detail by Entity Name Page 1 of 2
Florida Department of State DIVISION OF CORPORATIONS
44%0. '
DriMati Of
'i ,/,' .org '';_/ .PC A' r1J�rdJ .
cur official auuz of Florida:rrhI(
Department of State / Division of Corporations / Search Records / Detail By Document Number/
Detail by Entity Name
Foreign Profit Corporation
SOLISCO PRINTING INC.
Filing Information •
Document Number F19000001267
FEI/EIN Number NONE
Date Filed 03/04/2019
State OC
Status ACTIVE
Principal Address
120 10E RUE
SCOTT, QC GOS3GO,CANADA,XX XXXXX
Mailing Address "-
120 10E RUE
SCOTT,QC GOS3GO,CANADA,XX XXXXX
s.
Registered Agent Name&Address ,
NRAI SERVICES, INC.
1200 SOUTH PINE ISLAND ROAD
PLANTATION, FL 33324
Officer/Director Detail
Name&Address
Title DOPS .
JACQUES,ALAIN •
120 10E RUE
SCOTT,QC GOS3GO, CANADA,XX XXXXX
Title 0
•
HEROUX,ANDRE
120 10E RUE
SCOTT, QC GOS3GO, CANADA,XX XXXXX
Title 0
POIRIER,JOCELYN
120 10E RUE
SCOTT, QC GOS3GO,CANADA,XX XXXXX
http://search.sunb iz.org/Inquiry/C orp orati on S e arch/S e archRe sultD etai l?inq... 3/25/2019
Detail by Entity Name Page 2 of 2
Title 0
PAUPE,CHRISTIAN
120 10E RUE
SCOTT,.QC GOS3GO,CANADA,XX XXXXX •
Title 0 •
ROUSSEAU, CLAUDE
120 10E RUE
SCOTT, QC GOS3GO, CANADA,XX XXXXX
Title CFO
AUCLAIR, MARTIN
120 10E RUE
SCOTT, QC GOS3GO, CANADA,XX XXXXX
•
Annual Reports •
No Annual Reports Filed
Document Images
03/04/2019—Foreign Profit View image in PDF format
•
• Florida Department of State,Division of Corporations
•
•• •
http://search.sunbiz.org/Inquiry/CorporationS earch/S earchResultDetail?inq... 3/25/2019
1 jo5iz:i00004/410747.
(Requestor's Name)
(Address) _
200325123012
(Address)
(City/State/Zip/Phone#)
El PICK-UP El WAIT MAIL •
(Business Entity Name)
�� :►_i /19-0--i_i ii i;_4--iii;_; +4. ,(
(Document Number)
Certified Copies Certificates of Status
r
Special Instructions to Filing Officer: - r ,.;.z.
^1. ''7
-..
LJ
Office Use Only
•
o. eRUCE
la jos
}
COVER LETTER
TO: Registration Section
Division of Corporations
SOLISCO PRINTING INC.
SUBJECT:
Name of corporation-must include suffix
Dear Sir or Madam:
The enclosed"Application by Foreign Corporation for Authorization to Transact Business in Florida,"
"Certificate of Existence,"or"Certificate of Good Standing"and check are submitted to register the
above referenced foreign corporation to transact business in Florida.
Please return all correspondence concerning this matter to the following:
VINCENT ALLARD
Name of Person
CORPOMAX INC.
Firm/Company
-,
2915 OGLETOWN RD •
Address „�...
• NEWARK.DE 19713
• City/State and Zip code .• . •
INFO@CORPOMAX.COM • -• n j
E-mail address: (to be used for future annual report notification) c.a
For further information concerning this matter,please call:
VINCENT ALLARD 302 266-8200
at( )
Name of Person Area Code Daytime Telephone Number
• STREET/COURIER ADDRESS: MAILING ADDRESS:
Registration Section Registration Section
Division of Corporations Division of Corporations
Clifton Building P.O. Box 6327
2661 Executive Center Circle Tallahassee. FL 32314
Tallahassee. FL 32301
Enclosed is a check for the following amount:
O 570.00 Filing Fee O 578:75 Filing Fee&. 0 S78.75 Filing Fee& 0 S87.50'1:ling Fee.
Certificate of Status Certified Copy Certificate of Status&
Certified Copy
•
APPLICATION BY FOREIGN CORPORATION FOR AUTHORIZATION i'O TRANSACT
BUSINESS IN FLORIDA
IN COMPLIANCE WITH SECTION 607.1503, FLORIDA STATUTES THE FOLLOWING IS SUBMITTED TO
REGISTER A FOREIGN CORPORATION TO TRANSACT BUSINESS iN THE STATE OF FLORIDA.
SOLISCO PRINTINGINC. '
I.
(Enter name of corporation: must include"INCORPORATED;' "COMPANY." "CORPORATION;'
"Inc.,""Co..""Corp,""Inc," "Co."or"Corp.")
SOLISCO PRINTING INC.OF CANADA
(If name unavailable in Florida.enter alternate corporate name adopted for the purpose of transacting business in Florida)
CANADA
2. 3. _
(State or country under the law of which it is incorporated) (PEI number,if applicable) •
JUNE 25, 1991 PERPETUAL
4. 5.
(Date of incorporation) (Date of duration,if other than perpetual)
6. -�
(Date first transacted business in Florida.if prior to registration)
(SEE SECTIONS 607.1501 &607.1502,F.S:.to determine penalty liability). •
120 10E RUE,SCOTT,QC GOS3GO.CANADA
(Principal office address)
(Current mailing address.it'different) o
PFT j
8. Name and street address of Florida registered agent: (P.O. Box NOT acceptable) =.7 C. -"
NRAI SERVICES.INC. _ .
Name:
. 1200 SOUTH PINE ISLAND ROAD " '
Office Address: , r�
PLANTATION 33324 - c.J
, Florida
(City) (Zip code)
9. Registered agent's acceptance:
Having been named as registered agent and to accept service of process for the above stated corporation at the place
designated in this application, i hereby accept the appointment as registered agent and agree to act in this capacity. I
further agree to comply with the provisions of all statutes relative to the proper and complete performance of n.y
duties,and I am familiar with and accept the obligations of my position as registered agent.
Oa_ -{ Linda Stauffer,Assistant Secretary(Registered agent's signature)
•10. Attached is a certificate of existence duly authenticated.not more than 90 days prior to delivery of this application to
the Department of State.by the Secretary of State or other official having custody of corporate records in the jurisdiction
under the law of which it is incorporated.
•
11. Names and business addresses of officers and/or directors:
A. DIRECTORS
Chairman:
Address: •
Vice Chairman:
Address:
SEE ATTACHED
Director:
Address:
_ t
Director: -
Address:
B. OFFICERS
SEE ATTACHED
e
President: i=- ..,
Address: _
•
Vice President:
tJ
Address:
Secretary:
Address:
Treasurer:
•
Address:
NOTE: If
necessary,you may att an addendum to the application listing additional officers and/or directors.
Signature of Director or Officer
The officer or director signing this document(and who is listed in number 11 above)affirms that the facts stated herein
are true and that he or she is aware that false information submitted in a document to the Department of State constitutes
a third degree felony as provided for in s.S 17.155,F.S.
l 3 MARTIN AUCLAIR,CFO
(Typed or printed name and capacity of person signing application)
11. Names and business addresses of officers and/or directors:
A. DIRECTORS
Alain JACQUES 120 10E RUE, SCOTT, QC GOS3GO, CANADA
Andre HEROUX 120 10E RUE, SCOTT, QC GOS3GO, CANADA
Jocelyn POIRIER 120 10E RUE, SCOTT, QC GOS3GO, CANADA
Christian PAUPE 120 10E RUE, SCOTT, QC GOS3GO, CANADA
Claude ROUSSEAU 120 10E RUE, SCOTT, QC: GOS3GO, CANADA
B. OFFICERS
Alain JACQUES, President 120 10E RUE. SCOTT, QC GOS3GO, CANADA
Alain JACQUES, Secretary 120 1OE RUE, SCOTT, QC GOS3GO, CANADA
Martin AUCLAIR, CFO 120 10E RUE, SCOTT, QC GOS3GO, CANADA
--'1 e`7
• a
c.)
1 .
•
•
I e I Innovation.Somme ce and Innovat on.Sciences et
Eoonarmc Development Canada oevelappemau bconomioue Canada
Corp:mu Gouda u.oasoa.eww
•
•
•
• Certificate of Compliance • Certificat de conformite
Canada Business Corporations Act • Loi canadienne sur les socletes par actions
s.263.1 art 263.1
IMPRIMERIE SOLISCO INC.
SOLISCO PRINTING INC.
Corporate name/Denomination socialc
272753-6
Corporation number/Numero de societe
I HEREBY CERTIFY that the corporation JE CERTIFIE.par la presente,que la societe ci-
named above: dessus mentionnee:
• exists under the Canada Business • existe en vertu de la Loi canadienne sur les
Corporations Act;; socieu s par actions;
• has filed the required annual returns;and • a depose les rapports annuels exiges;et
• has paid all prescribed fees required. • a•acquitte ies droits prescrits.
Raymond Edwards
Director/Directeur --
2019-03-01
Issuance date(YYYY-MM-DD)
Date d'cmission(AAAA-MM-JJ)
Canada
. - ^
p n- - ii
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, , ,,,.:, ,,,,,,,,.„,-,,:,,,-,,,,,,,,,,,,„,.:,,, ,,. ,,,,...,:,.,,,,,..,„.- -.::::-..-, , .,:„..,:,_. - ;: _- ._ .,..„ .:.,-.; , ,,, ,, , .,-, tol
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b Laurel-911: Lee
Secretag of State ,\E..
n CR2E022 (01-11)
i' 2° (i\ Y6YC)Y(:).CD.C)iivrfCw&Ni&w•w _
•
i
I
1
Form W-8BEN-E Certificate of Status of Beneficial Owner for
United States Tax Withholding and Reporting (Entities) -
(Rev.July 2017) OMB No,1545-1621 t
For use by entities.Individuals must use Form W-88EN,O.Section references are to the Internal Revenue Code.
Department of the Treasury ►Go to www.irs.gov/FormWBBENE for instructions and the latest information.
Internal Revenue Service -Give this form to the withholding agent or payer.Do not send to the IRS.
li
Do NOT use this form for: Instead use Form:
•U.S.entity or U.S.citizen or resident W-9
•A foreign individual W-8BEN(Individual)or Form 8233
•A foreign individual or entity claiming that income is effectively connected with the conduct of trade or business within the U.S.
(unless claiming treaty benefits) W-BECI
•A foreign partnership,a foreign simple trust,or a foreign grantor trust(unless claiming treaty benefits)(see instructions for exceptions) . W-8IMY
•A foreign government,international organization,foreign central bank of Issue,foreign tax-exempt organization,foreign private foundation,or
government of a U.S.possession claiming that income is effectively connected U.S.income or that is claiming the applicability of section(s)115(2),
.501(c),892,895,or 1443(b)(unless claiming treaty benefits)(see instructions for other exceptions) W-8ECI or W-8EXP
•Any person acting as an intermediary(including a qualified intermediary acting as a qualified derivatives dealer) W-8IMY i
Part I Identification of Beneficial Owner s
1 Name of organization that is the beneficial owner 2 Country of incorporation or organization
IMPRIMERIE SOLISCO INC CANADA
3 Name of disregarded entity receiving the payment(if applicable,see Instructions)
€ .
4 Chapter 3 Status(entity type)(Must check one box only): ❑✓ Corporation ❑ Disregarded entity ❑ Partnership
❑ Simple trust ❑ Grantor trust ❑ Complex trust ❑ Estate ❑ Government
❑ Central Bank of Issue ❑Tax-exempt organization ❑ Private foundation ❑ International organization i
If you entered disregarded entity,partnership,simple trust,or grantor trust above,is the entity a hybrid making a treaty
claim?If"Yes"complete Part III. ❑ Yes ❑✓ No i
5 Chapter 4 Status(FATCA status)(See instructions for details and complete the certification below for the entity's applicable status.)
❑ Nonparticipating FFI(including an FFI related to a Reporting IGA ❑ Nonreporting IGA FFI.Complete Part XII.
FFI other than a deemed-compliant FFI,participating FFI,or ❑ Foreign government,government of a U.S.possession,or foreign €
exempt beneficial owner). central bank of issue.Complete Part XIII.
❑ Participating FFI. ❑ International organization.Complete Part XIV. 1
❑ Reporting Model 1 FFI. ❑ Exempt retirement plans.Complete Part XV.
❑ Reporting Model 2 FFI. ❑Entity wholly owned by exempt beneficial owners.Complete Part XVI.
❑ Registered deemed-compliant FFI(other than a reporting Model 1 ❑Territory financial institution.Complete Part XVII. I ,
FFI,sponsored FFI,or nonreporting IGA FFI covered in Part XII). ❑ Excepted nonfinancial group entity-Complete Part XVIII. t
See instructions.
❑ Excepted nonfinancial start-up company.Complete Part XIX. :
❑ Sponsored FFI.Complete Part IV. ❑ Excepted nonfinancial entity in liquidation or bankruptcy. I
❑ Certified deemed-compliant nonregistering local bank.Complete Complete Part XX.
Part V. ❑ 501(c)organization.Complete Part XXI.
❑ Certified deemed-compliant FFI with only low-value accounts. ❑ Nonprofit organization.Complete Part XXII. I
Complete Part VI. ❑ Publicly traded NFFE or NFFE affiliate of a publicly traded
❑ Certified deemed-compliant sponsored,closely held investment corporation.Complete Part XXIII.
vehicle.Complete Part VII. ❑ Excepted territory NFFE.Complete Part XXIV.
❑ Certified deemed-compliant limited life debt investment entity. i] Active NFFE.Complete Part XXV.
Complete Part VIII. ❑ Passive NFFE.Complete Part XXVI. •
•
❑ Certain investment entities that do not maintain financial accounts. ❑ Excepted inter-affiliate FFI.Complete Part XXVII. •
Complete Part IX. ❑ Direct reporting NFFE.
❑ Owner-documented FFI.Complete Part X. ❑ Sponsored direct reporting NFFE.Complete Part XXVIII.
❑ Restricted distributor.Complete Part Xl. ❑ Account that is not a financial account.
6 Permanent residence address(street,apt.or suite no.,or rural route).Do not use a P.O.box or in-care-of address(other than a registered address).
120 10E RUE
City or town,state or province.Include postal code where appropriate. Country
SCOTT,QUEBEC GOS 3G0 CANADA .
7 Mailing address(if different from above) •
City or town,state or province.Include postal code where appropriate. Country •
8 U.S.taxpayer identification number(TIN),if required. 9a GIIN b Foreign TIN
13005 2863 _
10 Reference number(s)(see instructions)
Note:Please complete remainder of the form including signing the form in Part XXX.
For Paperwork Reduction Act Notice,see separate instructions. Cat.No.59689N Form W-8BEN-E (Rev.7-2017)
C
Form W-813EN-E(Rev.7-2017) Page 2
Part II Disregarded Entity or Branch Receiving Payment.(Complete only if a disregarded entity with a GIIN or a
branch of an FFI in a country other than.the FFI's country of residence. See instructions.)
11 Chapter 4 Status(FATCA status)of disregarded entity or branch receiving payment
❑ Branch treated as nonparticipating FFI. ❑ Reporting Model 1 FFI. ❑ U.S.Branch.
❑ Participating FFI. ❑ Reporting Model 2 FFI.
12 Address of disregarded entity or branch(street, apt.or suite no.,or rural route). Do not use a P.O.box or in-care-of address(other than a
registered address).
City or town,state or province.Include postal code where appropriate.
Country •
13 GIIN(if any)
Part III Claim of Tax Treaty Benefits(if applicable). (For chapter 3 purposes only.)
14 I certify that(check all that apply): •
a ❑ The beneficial owner Is a resident of within the meaning of the income tax
treaty between the United States and that country.
b ❑ The beneficial owner derives the item (or items) of income for which the treaty benefits are claimed, and, if applicable, meets the
requirements of the treaty provision dealing with limitation on benefits.The following are types of limitation on benefits provisions that may -
be included in an applicable tax treaty(check only one;see instructions):
❑ Government ❑ Company that meets the ownership and base erosion test
❑ Tax exempt pension trust or pension fund ❑ Company that meets the derivative benefits test
❑ Other tax exempt organization ❑ Company with an item of income that meets active trade or business test
❑ Publicly traded corporation ❑ Favorable discretionary determination by the U.S.competent authority received
❑ Subsidiary of a publicly traded corporation ❑ Other(specify Article and paragraph):
c ❑The beneficial owner is claiming treaty benefits for U.S.source dividends received from a foreign corporation or interest from a U.S.trade
or business of a foreign corporation and meets qualified resident status(see instructions).
15 Special rates and conditions(if applicable—see instructions):
The beneficial owner is claiming the provisions of Article and paragraph
of the treaty identified on line 14a above to claim a %rate of withholding on(specify type of income): •
Explain the additional conditions in the Article the beneficial owner meets to be eligible for the rate of withholding:
Part IV Sponsored FFI
16 Name of sponsoring entity:
17 Check whichever box applies.
❑ I certify that the entity identified in Part I:
•Is an investment entity;
•Is not a CI,WP(except to the extent permitted in the withholding foreign partnership agreement),or WT;and
•Has agreed with the entity identified above(that is not a nonparticipating FFI)to act as the sponsoring entity for this entity.
❑ I certify that the entity Identified in Part I:
•Is a controlled foreign corporation as defined in section 957(a);
•Is not a QI,WP,or WT;
•Is wholly owned,directly or indirectly,by the U.S.financial institution identified above that agrees to act as the sponsoring entity for this entity;and
• Shares a common electronic account system with the sponsoring entity(identified above)that enables the sponsoring entity to identify all
account holders and payees of the entity and to access all account and customer information maintained by the entity including, but not
limited to, customer identification information, customer documentation, account balance, and all payments made to account holders or
payees.
Form W-8BEN-E (Rev.7-2017)
Form W-8BEN-E(Rev.7-2017) Page 3
Part V Certified Deemed-Compliant Nonregistering Local Bank
18 ❑ I certify that the FFI identified in Part I: .
• Operates and is licensed solely as a bank or credit union(or similar cooperative credit organization operated without profit)In its country of
incorporation or organization;
•Engages primarily in the business of receiving deposits from and making loans to,with respect to a bank,retail customers unrelated to such
bank and,with respect to a credit union or similar cooperative credit organization,members,provided that no member has a greater than 5%
interest in such credit union or cooperative credit organization;
•Does not solicit account holders outside its country of organization;
• Has no fixed place of business outside such country (for this purpose, a fixed place of business does not include a location that is not
advertised to the public and from which the FFI performs solely administrative support functions);
• Has no more than$175 million in assets on its balance sheet and,if it is a member of an expanded affiliated group,the group has no more t
than$500 million in total assets on its consolidated or combined balance sheets;and t
• Does not have any member of Its expanded affiliated group that is a foreign financial institution,other than a foreign financial institution that
is incorporated or organized in the same country as the FFi identified in Part I and that meets the requirements set forth in this part. F
Part VI Certified Deemed-Compliant FFI with Only Low-Value Accounts
19 ❑ I certify that the FFI identified in Part I: t
• Is not engaged primarily in the business of investing, reinvesting, or trading in securities, partnership interests, commodities, notional j
principal contracts, insurance or annuity contracts, or any interest (including a futures or forward contract or option) in such security, i
partnership interest,commodity,notional principal contract,insurance contract or annuity contract; j
• No financial account maintained by the FFI or any member of its expanded affiliated group, if any, has a balance or value in excess of
$50,000(as determined after applying applicable account aggregation rules);and
• Neither the FFI nor the entire expanded affiliated group, if any, of the FFI, have more than $50 million in assets on its consolidated or
combined balance sheet as of the end of its most recent accounting year.
Part VII Certified Deemed-Compliant Sponsored,Closely Held Investment Vehicle
20 Name of sponsoring entity:
21 ❑ I certify that the entity identified in Part I: i
•Is an FFI solely because it is an investment entity described in Regulations section 1.1471-5(e)(4);
•Is nota QI,WP,or WT;
•Will have all of its due diligence,withholding,and reporting responsibilities(determined as if the FFI were a participating FFI)fulfilled by the
sponsoring entity identified on line 20;and •
•20 or fewer individuals own all of the debt and equity interests in the entity(disregarding debt interests owned by U.S.financial institutions, i
participating FFIs, registered deemed-compliant FFIs,and certified deemed-compliant FFIs and equity interests owned by an entity if that •
entity owns 100%of the equity interests in the FFI and is itself a sponsored FFI).
Part VIII Certified Deemed-Compliant Limited Life Debt Investment Entity
22 ❑ I certify that the entity identified in Part I:
•Was in existence as of January 17,2013;
•Issued all classes of its debt or equity interests to investors on or before January 17,2013,pursuant to a trust indenture or similar agreement;and
•Is certified deemed-compliant because it satisfies the requirements to be treated as a limited life debt investment entity(such as the •
restrictions with respect to its assets and other requirements under Regulations section 1.1471-5(f)(2)(1v)).
Part IX Certain Investment Entities that Do Not Maintain Financial Accounts
23 ❑ I certify that the entity identified in Part I:
•Is a financial institution solely because it is an investment entity described in Regulations section 1.1471-5(e)(4)(i)(A),and
• •Does not maintain financial accounts.
Part X Owner-Documented FFI
Note:This status only applies if the U.S.financial institution,participating FFI,or reporting Model 1 FFI to which this form is given has agreed that it will
treat the FFI as an owner-documented FFI(see instructions for eligibility requirements).In addition,the FFI must make the certifications below.
24a ❑ (All owner-documented FFIs check here)I certify that the FFI Identified in Part I: •
•Does not act as an Intermediary;
•Does not accept deposits in the ordinary course of a banking or similar business;
•Does not hold,as a substantial portion of its business,financial assets for the account of others;
•Is not an insurance company(or the holding company of an insurance company)that issues or is obligated to make payments with respect to,
a financial account;
• Is not owned by or in an expanded affiliated group with an entity that accepts deposits in the ordinary course of a banking or similar
business,holds,as a substantial portion of Its business,financial assets for the account of others,or is an insurance company(or the holding
company of an insurance company)that issues or is obligated to make payments with respect to a financial account;
•Does not maintain a financial account for any nonparticipating FFI;and
• Does not have any specified U.S. persons that own an equity interest or debt interest (other than a debt interest that is not a financial
account or that has a balance or value not exceeding$50,000)In the FFI other than those identified on the FFI owner reporting statement.
Form W-8BEN-E (Rev.7-2017)
Form W-8BEN-E(Rev.7-2017) Page 4
Part X Owner-Documented FFI(continued)
Check box 24b or 24c,whichever applies.
b ❑ I certify that the FFI identified in Part I:
•Has provided,or will provide,an FFI owner reporting statement that contains:
(i) The name,address,TIN(if any),chapter 4 status,and type of documentation provided(if required)of every individual and specified
U.S.person that owns a direct or indirect equity interest in the owner-documented FFI(looking through all entities other than specified
U.S.persons);
(ii) The name,address,TIN(if any),and chapter 4 status of every individual and specified U.S.person that owns a debt interest in the
owner-documented FFI(including any indirect debt Interest,which includes debt interests in any entity that directly or indirectly owns
the payee or any direct or indirect equity interest in a debt holder of the payee)that constitutes a financial account in excess of
$50,000(disregarding all such debt interests owned by participating FFIs,registered deemed-compliant FFIs,certified deemed-
compliant FFIs,excepted NFFEs,exempt beneficial owners,or U.S.persons other than specified U.S.persons);and
(iii) Any additional information the withholding agent requests in order to fulfill its obligations with respect to the entity.
• Has provided, or will provide, valid documentation meeting the requirements of Regulations section 1.1471-3(d)(6)(iii) for each person
identified In the FFI owner reporting statement.
c ❑ I certify that the FFI identified in Part I has provided,or will provide,an auditor's letter,signed within 4 years of the date of payment,
from an independent accounting firm or legal representative with a location in the United States stating that the firm or representative has
reviewed the FFI's documentation with respect to all of its owners and debt holders identified in Regulations section 1.1471-3(d)(6)(iv)(A)(2),
• and that the FFI meets all the requirements to be an owner-documented FFI.The FFI identified in Part I has also provided,or will provide,
an FFI owner reporting statement of its owners that are specified U.S.persons and Form(s)W-9,with applicable waivers.
Check box 24d if applicable(optional,see instructions). •
d ❑ I certify that the entity identified on line 1 is a trust that does not have any contingent beneficiaries or designated classes with unidentified
beneficiaries.
Part XI Restricted Distributor
25a ❑ (All restricted distributors check here)I certify that the entity identified in Part I:
•Operates as a distributor with respect to debt or equity interests of the restricted fund with respect to which this form is furnished;
•Provides investment services to at least 30 customers unrelated to each other and less than half of its customers are related to each other;
•Is required to perform AML due diligence procedures under the anti-money laundering laws of its country of organization(which is an FATF-
compliant jurisdiction);
• Operates solely in its country of incorporation or organization,has no fixed place of business outside of that country,and has the same
country of incorporation or organization as all members of its affiliated group,if any;
•Does not solicit customers outside its country of incorporation or organization;
•Has no more than$175 million in total assets under management and no more than$7 million in gross revenue on its income statement for
the most recent accounting year;
•Is not a member of an expanded affiliated group that has more than$500 million in total assets under management or more than$20 million
in gross revenue for its most recent accounting year on a combined or consolidated income statement;and
•Does not distribute any debt or securities of the restricted fund to specified U.S.persons,passive NFFEs with one or more substantial U.S.
owners,or nonparticipating FFIs.
Check box 25b or 25c,whichever applies.
I further certify that with respect to all sales of debt or equity interests in the restricted fund with respect to which this form is furnished that are made
after December 31,2011,the entity identified in Part I:
b ❑ Has been bound by a distribution agreement that contained a general prohibition on the sale of debt or securities to U.S.entities and U.S.
resident individuals and is currently bound by a distribution agreement that contains a prohibition of the sale of debt or securities to any
specified U.S.person,passive NFFE with one or more substantial U.S.owners,or nonparticipating FFI.
c ❑ Is currently bound by a distribution agreement that contains a prohibition on the sale of debt or securities to any specified U.S. person,
passive NFFE with one or more substantial U.S. owners, or nonparticipating FFI and, for all sales made prior to the time that such a
restriction was included in its distribution agreement, has reviewed all accounts related to such sales In accordance with the procedures
identified in Regulations section 1.1471-4(c)applicable to preexisting accounts and has redeemed or retired any,or caused the restricted
fund to transfer the securities to a distributor that is a participating FFI or reporting Model 1 FFI securities which were sold to specified U.S.
persons,passive NFFEs with one or more substantial U.S.owners,or nonparticipating FFIs.
Form W-8BEN-E (Rev.7-2017)
{ i
)
Form W-88EN-E(Rev.7-2017) Page 5
Part XII Nonreporting IGA FFI
26 ❑I certify that the entity identified in Part I:
•Meets the requirements to be considered a nonreporting financial institution pursuant to an applicable IGA between the United States and
. The applicable IGA is a❑Model 1 IGA or a ❑Model 2 IGA;and
is treated as a under the provisions of the applicable IGA or Treasury regulations
(if applicable,see instructions);
• If you are a trustee documented trust or a sponsored entity,provide the name of the trustee or sponsor
The trustee is:❑U.S. ❑Foreign
Part XIII Foreign Government,Government of a U.S. Possession,or Foreign Central Bank of Issue
27 ❑I certify that the entity identified in Part I is the beneficial owner of the payment,and is not engaged in commercial financial activities of a
type engaged in by an insurance company, custodial institution, or depository Institution with respect to the payments, accounts, or
obligations for which this form is submitted(except as permitted in Regulations section 1.1471-6(h)(2)).
Part XIV International Organization
Check box 28a or 28b,whichever applies.
28a ❑I certify that the entity identified in Part I Is an International organization described in section 7701(a)(18).
b ❑I certify that the entity identified in Part I:
•Is comprised primarily of foreign governments;
•Is recognized as an intergovernmental or supranational organization under a foreign law similar to the international Organizations Immunities
Act or that has in effect a headquarters agreement with a foreign government;
•The benefit of the entity's income does not inure to any private person;and
• Is the beneficial owner of the payment and is not engaged in commercial financial activities of a type engaged in by an insurance company,
custodial institution,or depository Institution with respect to the payments,accounts,or obligations for which this form is submitted(except as
permitted in Regulations section 1.1471-6(h)(2)).
Part XV Exempt Retirement Plans •
Check box 29a,b,c,d,e,or f,whichever applies.
29a ❑I certify that the entity identified in Part I:
•Is established in a country with which the United States has an Income tax treaty in force(see Part III if claiming treaty benefits);
•Is operated principally to administer or provide pension or retirement benefits;and
•Is entitled to treaty benefits on income that the fund derives from U.S.sources(or would be entitled to benefits if it derived any such income)
as a resident of the other country which satisfies any applicable limitation on benefits requirement.
b ❑i certify that the entity identified in Part I:
• Is organized for the provision of retirement, disability, or death benefits (or any combination thereof) to beneficiaries that are former •
employees of one or more employers in consideration for services rendered;
•No single beneficiary has a right to more than 5%of the FFI's assets; •
• Is subject to government regulation and provides annual information reporting about its beneficiaries to the relevant tax authorities in the
. country in which the fund is established or operated;and
•
(i) Is generally exempt from tax on investment income under the laws of the country in which it is established or operates due to its status
as a retirement or pension plan;
(ii) Receives at least 50%of its total contributions from sponsoring employers(disregarding transfers of assets from other plans described
in-this part,retirement and pension accounts described in an applicable Model 1 or Model 2 IGA,other retirement funds described in
an applicable Model 1 or Model 2 IGA,or accounts described in Regulations section 1.1471-5(b)(2)(i)(A));
(iii) Either does not permit or penalizes distributions or withdrawals made before the occurrence of specified events related to retirement,
disability,or death(except rollover distributions to accounts described in Regulations section 1.1471-5(b)(2)(i)(A)(referring to retirement
and pension accounts),to retirement and pension accounts described in an applicable Model 1 or Model 2 IGA,or to other retirement
funds described in this part or in an applicable Model 1 or Model 2 IGA);or
(iv) Limits contributions by employees to the fund by reference to earned income of the employee or may not exceed$50,000 annually.
c ❑I certify that the entity identified in Part I:
• Is organized for the provision of retirement, disability, or death benefits (or any combination thereof) to beneficiaries that are former
employees of one or more employers in consideration for services rendered;
•Has fewer than 50 participants;
•Is sponsored by one or more employers each of which is not an investment entity or passive NFFE;
• Employee and employer contributions to the fund(disregarding transfers of assets from other plans described in this part, retirement and
pension accounts described in an applicable Model 1 or Model 2 IGA, or accounts described in Regulations section 1.1471-5(b)(2)(I)(A))are
limited by reference to earned income and compensation of the employee,respectively;
• Participants that are not residents of the country in which the fund is established or operated are not entitled to more than 20%of the fund's assets;and
• Is subject to government regulation and provides annual information reporting about its beneficiaries to the relevant tax authorities in the
country in which the fund is established or operates.
Form W-8BEN-E (Rev.7-2017)
Form W-8BEN-E(Rev.7-2017) Page 6
Part XV Exempt Retirement Plans(continued)
d ❑I certify that the entity Identified in Part I is formed pursuant to a pension plan that would meet the requirements of section 401(a),other
than the requirement that the plan be funded by a trust created or organized in the United States.
e ❑I certify that the entity identified in Part I Is established exclusively to earn income for the benefit of one or more retirement funds
described in this part or In an applicable Model 1 or Model 2 IGA,or accounts described in Regulations section 1.1471-5(b)(2)(i)(A)(referring to
retirement and pension accounts),or retirement and pension accounts described in an applicable Model 1 or Model 2 IGA.
f ❑I certify that the entity Identified in Part I:
is
•Is established and sponsored by a foreign government,international organization,central bank of issue,or government of a U.S,possession
(each as defined in Regulations section 1.1471-6)or an exempt beneficial owner described in an applicable Model 1 or Model 2 IGA to provide
retirement, disability, or death benefits to beneficiaries or participants that are current or former employees of the sponsor (or persons
designated by such employees);or
•Is established and sponsored by a foreign government,international organization,central bank of issue,or government of a U.S.possession
(each as defined in Regulations section 1.1471-6)or an exempt beneficial owner described in an applicable Model 1 or Model 2 IGA to provide
retirement, disability, or death benefits to beneficiaries or participants that are not current or former employees of such sponsor, but are in
consideration of personal services performed for the sponsor.
Part XVI Entity Wholly Owned by Exempt Beneficial Owners
30 ❑ I certify that the entity identified in Part I:
•Is an FFI solely because it is an investment entity;
•Each direct holder of an equity interest in the investment entity is an exempt beneficial owner described in Regulations section 1.1471-6 or in
an applicable Model 1 or Model 2 IGA;
•Each direct holder of a debt interest In the investment entity is either a depository institution(with respect to a loan made to such entity)or an
exempt beneficial owner described in Regulations section 1.1471-6 or an applicable Model 1 or Model 2 IGA.
•Has provided an owner reporting statement that contains the name,address,TIN(if any),chapter 4 status,and a description of the type of j.
documentation provided to the withholding agent for every person that owns a debt interest constituting a financial account or direct equity
interest in the entity;and
•Has provided documentation establishing that every owner of the entity is an entity described in Regulations section 1.1471-6(b),(c),(d),(e),
(f)and/or(g)without regard to whether such owners are beneficial owners.
Part XVII Territory Financial Institution
31 ❑ I certify that the entity identified in Part I is a financial institution(other than an investment entity)that is incorporated or organized under
the laws of a possession of the United States.
Part XVIII Excepted Nonfinancial Group Entity
32 ❑ I certify that the entity identified in Part I:
• Is a holding company,treasury center,or captive finance company and substantially all of the entity's activities are functions described in
Regulations section 1.1471-5(e)(5)(i)(C)through(E);
•Is a member of a nonfinancial group described in Regulations section 1.1471-5(e)(5)()(B);
•Is not a depository or custodial institution(other than for members of the entity's expanded affiliated group);and
•Does not function(or hold itself out)as an investment fund,such as a private equity fund,venture capital fund,leveraged buyout fund,or any
investment vehicle with an investment strategy to acquire or fund companies and then hold interests in those companies as capital assets for
• investment purposes. •
Part XIX Excepted Nonfinancial Start-Up Company
33 ❑ I certify that the entity Identified in Part I:
•Was formed on(or,in the case of a new line of business,the date of board resolution approving the new line of business)
(date must be less than 24 months prior to date of payment);
• Is not yet operating a business and has no prior operating history or is investing capital in assets with the Intent to operate a new Ilne of
business other than that of a financial institution or passive NFFE;
•Is investing capital into assets with the intent to operate a business other than that of a financial institution;and
• Does not function (or hold itself out) as an investment fund, such as a private equity fund, venture capital fund, leveraged buyout fund, or any •
investment vehicle whose purpose is to acquire or fund companies and then hold interests in those companies as capital assets for investment purposes.
Part XX Excepted Nonfinancial Entity in Liquidation or Bankruptcy
34 ❑ I certify that the entity identified in Part I:
•Filed a plan of liquidation,filed a plan of reorganization,or filed for bankruptcy on •
•During the past 5 years has not been engaged in business as a financial institution or acted as a passive NFFE;
•Is either liquidating or emerging from a reorganization or bankruptcy with the intent to continue or recommence operations as a nonfinancial
entity,and
• Has,or will provide,documentary evidence such as a bankruptcy filing or other public documentation that supports its claim if it remains in
bankruptcy or liquidation for more than 3 years.
Form W-8BEN-E (Rev.7-2017)
Form W-BBEN-E(Rev.7-2017) Page 7
Part XXI 501(c) Organization
35 ❑ I certify that the entity identified in Part I is a 501(c)organization that:
•Has been issued a determination letter from the IRS that Is currently in effect concluding that the payee is a section 501(c)organization that is
dated ;or
•Has provided a copy of an opinion from U.S.counsel certifying that the payee is a section 501(c)organization(without regard to whether the
payee is a foreign private foundation).
i'.
Part XXII Nonprofit Organization
36 ❑ I certify that the entity identified in Part I is a nonprofit organization that meets the following requirements.
•The entity is established and maintained In Its country of residence exclusively for religious,charitable,scientific,artistic,cultural or educational purposes;
•The entity is exempt from income tax in its country of residence;
•The entity has no shareholders or members who have a proprietary or beneficial interest in its income or assets;
•Neither the applicable laws of the entity's country of residence nor the entity's formation documents permit any income or assets of the entity
to be distributed to, or applied for the benefit of, a private person or noncharitable entity other than pursuant to the conduct of the entity's
charitable activities or as payment of reasonable compensation for services rendered or payment representing the fair market value of property
which the entity has purchased;and
• The applicable laws of the entity's country of residence or the entity's formation documents require that, upon the entity's liquidation or
dissolution,all of its assets be distributed to an entity that is a foreign government,an integral part of a foreign government,a controlled entity
of a foreign government, or another organization that is described in this part or escheats to the government of the entity's country of
residence or any political subdivision thereof.
Part XXIII Publicly Traded NFFE or NFFE Affiliate of a Publicly Traded Corporation
Check box 37a or 37b,whichever applies.
37a ❑ I certify that:
•The entity'identified in Part 1 is a foreign corporation that is not a financial institution;and
•The stock of such corporation is regularly traded on one or more established securities markets,including
(name one securities exchange upon which the stock is regularly traded).
b ❑ I certify that:
•The entity identified in Part I is a foreign corporation that is not a financial institution;
•The entity identified in Part I is a member of the same expanded affiliated group as an entity the stock of which is regularly traded on an
established securities market;
•The name of the entity,the stock of which is regularly traded on an established securities market,is ;and
•The name of the securities market on which the stock is regularly traded is
Part XXIV Excepted Territory NFFE
38 ❑ I certify that:
•The entity identified in Part I is an entity that Is organized in a possession of the United States;
•The entity identified in Part I:
() Does not accept deposits in the ordinary course of a banking or similar business;
(ii) Does not hold,as a substantial portion of its business,financial assets for the account of others;or
(iii) Is not an insurance company(or the holding company of an insurance company)that issues or is obligated to make payments with
respect to a financial account;and
•All of the owners of the entity identified in Part I are bona fide residents of the possession in which the NFFE is organized or incorporated.
Part XXV Active NFFE
39 ❑✓ I certify that:
•The entity identified in Part I is a foreign entity that is not a financial institution;
•Less than 50%of such entity's gross income for the preceding calendar year is passive Income;and
•Less than 50% of the assets held by such entity are assets that produce or are held for the production of passive income(calculated as a
weighted average of the percentage of passive assets measured quarterly)(see instructions for the definition of passive income).
Part XXVI Passive NFFE
40a ❑ i certify that the entity identified in Part I is a foreign entity that is not a financial Institution(other than an Investment entity organized in a
possession of the United States) and is not certifying its status as a publicly traded NFFE (or affiliate), excepted territory NFFE, active
NFFE,direct reporting NFFE,or sponsored direct reporting NFFE.
Check box 40b or 40c,whichever applies.
b ❑ I further certify that the entity identified in Part I has no substantial U.S.owners(or,if applicable,no controlling U.S.persons);or
c ❑ I further certify that the entity identified in Part I has provided the name,address,and TIN of each substantial U.S.owner(or,if applicable,
controlling U.S.person)of the NFFE in Part XXIX.
Form W-8BEN-E (Rev.7-2017)
Form W-8BEN-E(Rev.7-2017) Page 8
Part XXVII Excepted Inter-Affiliate FFI
41 ❑ I certify that the entity identified In Part I:
•Is a member of an expanded affiliated group;
•Does not maintain financial accounts(other than accounts maintained for members of its expanded affiliated group);
•Does not make withholdable payments to any person other than to members of Its expanded affiliated group;
•Does not hold an account(other than depository accounts in the country in which the entity is operating to pay for expenses)with or receive
payments from any withholding agent other than a member of its expanded affiliated group;and
•Has not agreed to report under Regulations section 1.1471-4(d)(2)(ii)(C)or otherwise act as an agent for chapter 4 purposes on behalf of any financial
institution,including a member of its expanded affiliated group.
Part XXVIII Sponsored Direct Reporting NFFE(see instructions for when this is permitted)
42 Name of sponsoring entity:
43 ❑ I certify that the entity identified in Part I is a direct reporting NFFE that is sponsored by the entity identified on line 42.
Part XXIX Substantial U.S.Owners of Passive NFFE
As required by Part XXVI,provide the name,address,and TIN of each substantial U.S.owner of the NFFE.Please see the instructions for a definition of
substantial U.S.owner.If providing the form to an FFI treated as a reporting Model 1 FFI or reporting Model 2 FFI,an NFFE may also use this part for
reporting its controlling U.S.persons under an applicable IGA.
Name Address TIN
(
•
Part XXX Certification
Under penalties of perjury,I declare that I have examined the information on this form and to the best of my knowledge and belief it is true,correct,and complete.I further •
certify under penalties of perjury that:
•The entity identified on line 1 of this form is the beneficial owner of all the income to which this form relates,is using this form to certify its status for chapter 4
purposes,or is a merchant submitting this form for purposes of section 6050W;
•The entity identified on line 1 of this form is not a U.S.person;
•The income to which this form relates is:(a)not effectively connected with the conduct of a trade or business In the United States,(b)effectively connected but is
not subject to tax under an income tax treaty,or(c)the partner's share of a partnership's effectively connected income;and
•For broker transactions or barter exchanges,the beneficial owner is an exempt foreign person as defined In the instructions.
Furthermore,I authorize this form to be provided to any withholding agent that has control,receipt,or custody of the income of which the entity on Ilne 1 Is the beneficial
owner or any withholding agent that can disburse or make payments of the income of which the entity on line 1 is the beneficial owner.
I agree that I will submit a new form within 30 days If any certification on this form becomes incorrect.
Sign Here a,0bene ALAIN MAURICE 03-28-2019
Signature of individual ate horized to sign for ficial owner Print Name Date(MM-DD-YYYY)
❑✓ I certify that I have the capacity to sign for the entity identified on line 1 of this form.
Form W-8BEN-E (Rev.7-2017)
MIAMIBEACH
Vendor Registration Form
(Revised 09/18/2017)
IS VENDOR ACTIVE
DATE WAS FORM W-9 ACCORDING TO FLORIDA STATE OF INCORPORATION/
CREATED PROVIDED? DIVISION OF CORPORATIONS? ORGANIZATION
E YES 16 YES
O NO O NO F19000001267
•
NAME&TITLE OF VENDOR AUTHORIZED
REPRESENTATIVE FILLING THIS FORM SIGNATURE:
ALAIN MAURICE, Controller
lak ft1-931/4.k
VENDOR'S FEDERAL ID.
VENDOR LEGAL NAME (EIN#/S.S.#)
SOLISCO PRINTING INC 98-0340615
VENDOR FICTITIOUS NAME(D/B/A),IF ANY TELEPHONE#
418-387-8908
VENDOR'S PHYSICAL STREET ADDRESS E-MAIL ADDRESS
120, 10E Rue J michel.tessier@sollsco.com•
ZIP CODE/POSTAL CAN PURCHASE (YES
CITY STATE CODE ORDERS BE
SENT SCOTT' QUEBEC,CANADA G6X 1A9 E-MAIL NO
ABOVE?
IS PHYSICAL ADDRESS AND MAILING 0 YES CAN PAYMENTS BE SENT TO THE. 0 YES
ADDRESS THE SAME? MAILING ADDRESS? .
O NO ONO
IF"NO"IS SELECTED ON EITHER OF THE QUESTIONS ABOVE,PLEASE PROVIDE MAILING AND/OR PAYMENT REMITANCE ADDRESS BELOW
MAILING ADDRESS PAYMENT REMITTANCE ADDRESS
I .. I
CITY STATE CITY . STATE
ZIP CODE/POSTAL CODE ZIP CODE/POSTAL CODE
LIST COMMODITY/SERVICE PROVIDE BY VENDOR E-MAIL FOR PURCHASE ORDERS
Perez, Febe
From: Delgado, Natalia
Sent: Tuesday, March 19, 2019 9:18 AM
To: Perez, Febe
Subject: FW: Florida State - proof of registration (SOLISCO PRINTING INC.)
Attachments: ecorp foreign FL(Solisco Printing Inc - CANADA.).pdf
Importance: . High
All done!!!! Please see attached. Time is of the essence here! Please be sure the document gets to legal ASAP. Thank
you.
MIAMIBEACH
Natalia Delgado, CPPB
Procurement Contracting Officer I
City of Miami Beach Procurement Department
Tel: 305-673-7490/305-673-7000 ext. 6263
nataliadelgado@miamibeachfl.gov
We are committed to providing excellent public serviceand safety to all who live,work and play in our vibrant,tropical,historic community.
From: Michel Tessier [mailto:michel.tessier@solisco.com]
Sent: Tuesday, March 19, 2019 8:58 AM
To: Delgado, Natalia
Subject: Fwd: Florida State - proof of registration (SOLISCO PRINTING INC.)
Hi Natalia,
Finally, it's done! Let me know if you had any news from your legal department.
Michel
MICHEL TESSIER
Directeur de comptes • Account Executive
T 514 289-9191 #310 • C 514 424-5368
michel.tessier@solisco.com
SOLISOC
120, 10e Rue,Scott(Quebec)
GOS 3G0 Canada(Google maps)
1 800 463-4188•solisco.com
Debut du message transfers :
De: Alain Maurice<alain.maurice@solisco.com>
Objet: Florida State-proof of registration (SOLISCO PRINTING INC.)
Date: 19 mars 2019 a 08:30:18 UTC-4
A: Michel Tessier<michel.tessier@solisco.com>
Hi Michel,
Please transmit to your customer,
Solisco Printing inc registration number with the State of Florida is: F19000001267
Regards,
SOLISCC
ALAIN MAURICE
Controleur/ Finance Controller
T 418-387-8908 #291
alain.maurice ansolisco.com
Empreint
de crcativite
Creativity
in Print
120, 10e Rue, Scott (Québec)
GOS 3G0 Canada (Google maps)
1 800 463-4188 • solisco.com
l / i
2
Federal Corporation Information - 272753-6 - Online Filing Centre - Corpo... Page 1 of 4
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of Canada du Canada
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-► Corporations Canada ♦ Search for a Federal Corporation
- Federal Corporation Information - 272753-6
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0 Note
This information is available to the public in accordance with legislation
(see Public disclosure of corporate information).
Corporation Number
272753-6
Business Number (BN)
130052863RC0001
Corporate Name
IMPRIMERIE SOLISCO INC.
' SOLISCO PRINTING INC.
Status
Active
Governing Legislation
Canada Business Corporations Act- 1991-06-25
Registered Office Address
120 10E RUE SCOTT
SCOTT, BEAUCE QC GOS 3G0
Canada
I
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15 days of any change. A corporation key is required. If you are not
authorized to update this information, you can either contact the
corporation or contact Corporations Canada. We will inform the
corporation of its reporting obligations.
Directors
Minimum 1
Maximum 10
CHRISTIAN PAUPE ANDRE HEROUX
PH6, 211 rue de la Rotonde 834, rue Jules-Poitras
Verdun QC H3E OB9 Saint-Laurent QC H4N 3M7
Canada Canada
Claude Rousseau ALAIN JACQUES
3217, rue Judith-Sainte-Marie 1157, ROUTE KENNEDY NORD
Longueuil QC J4N 0G7 STE-MARIE DE BEAUCE QC G6E 3N9
Canada Canada
JOCELYN POIRIER
r.-
137 avenue de Putney
Saint-Lambert QC J4P 3B2
Canada
0 Note
Active CBCA corporations are required to update director information
(names, addresses, etc.) within 15 days of any change. A corporation
key is required. If you are not authorized to update this information, you
can either contact the corporation or contact Corporations Canada. We
will inform the corporation of its reporting obligations.
Annual Filings
j Anniversary Date (MM-DD) ; 1
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06-25
Date of Last Annual Meeting
f ; 2017-09-20
Annual Filing Period (MM-DD)
06-25 to 08-24
Type of Corporation
Non-distributing corporation with 50 or fewer shareholders
Status of Annual Filings
2019 - Not due
2018 - Filed
2017 - Filed
Corporate History
Corporate
Name History
1991-06-25 to IMPRIMERIE 1991-06-25 SOLISCO
Present SOLISCO INC. to Present PRINTING INC.
Certificates and Filings •
Certificate of Incorporation
1991-06-25
Certificate of Amendment
2007-09-26
Amendment details: Other
*Amendment details are only available for amendments effected after
2010-03-20. Some certificatesissued prior to 2000 may not be listed.
! 1 For more information, contact Corporations Canada.
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Date Modified:
2019-01-16
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Bid Type ITB
Bid Number 2019-007-ND
-Title Printing and Bulk Mailing Services for MB Magazine
End Date Dec 10, 2018 3:00:00 PM EST
Agency City of Miami Beach
Department Procurement Division
Bid Contact Natalia Delgado
(305) 673-7490 ext 6263
nataliadelgado@miamibeachfl.gov
1755 Meridian Avenue
Procurement 3rd floor
Miami Beach, FL 33139
Bidder: Solisco Printers
120, 10th Street
Scott, Quebec
Canada
GOS 3GO
SOLISOC7 Empreint
de ereativite
Creativity
in Print
4 decembre 2018
Mrs Natalia Delgado
City of Miami Beach
1755 Meridian Avenue, 3rd Floor
Miami Beach, FL 33139
USA
Subject: Bid ITB#2019-007-ND -Printing and Bulk Mailing Services for MB Magazine
Dear Mrs. Delgado:
It is our pleasure to present this proposal for the printing and bulk mailing services of the Miami
Beach magazine. Solisco Printers specialize in magazine printing and distribution for more than
25 years. Our large client base that also includes Great Locations, Royal Media Partners to name
a few in the Florida region and also Lush Fresh Handmade Cosmetics for which we manage their
North American postal catalog distribution.
Our services include FREE access to our VIP cottage for overnight stay(if necessary)for your
representative that would come to do press check, plant tour or visit of our facility.This
convenient house is right on our property at walking distance from the plant.
Our.team of 300+ specialists handles publications like yours on a daily basis. Our Kodak Insite
workflow is well suited for this kind of work and help reduce the distance for file upload and
multiple person proofing when needed.
Our approach is simple the best quality and the best customer service.And if you need to check
by yourself, client's referral is available if needed,just let me know so I can provide a list you can
contact personally.
I hope this is to your satisfaction and please, I invite you to contact me directly_at(514)424-5368
for more details.
Best regards,
Michel Tessier
Account Executive
Solisco Printers
C
120, We Rue, Scott(Quebec)Canada GOS 3G0 11 800 463-4188
solisco.com
APPENDIX A
AA I AMI BEACH '
Proposal Certification ,
Questionnaire &
Requirements Affidavit
ITB 2019-007-ND
Printing and Bulk Mailing Services for
MB Magazine
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
ITB 2019-007-ND 16
1 I
•
•
Solicitation No: Solidlation Title:
2019-007-ND Printing and Bulk Mailing Services for MB Magazine
Procurement Contact Tel: Email:
Natalia Delgado 305-673-7000 x6263 nataliadelgado@miamibeachfl.gov
PROPOSAL CERTIFICATION, QUESTIONNAIRE&REQUIREMENTS AFFIDAVIT
Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform
prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from
Proposers in order that certain portions of responsiveness, responsibility and other determining factors and
compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements •
Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed.
1. General Proposer Information.
FIRM NAME:
IMPRIMERIE SOLISCO INC/.SOLISCO PRINTERS
NO.OF YEARS IN BUSINESS: NO.OF YEARS IN BUSINESS LOCALLY: NO.OF EMPLOYEES:
27 . 15 320
OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS:
FIRM PRIMARY ADDRESS(HEADQUARTERS):
120, 10E RUE
CITY: SCOTT
STATE: ZIP CODE
QUEBEC, CANADA GOS 3G0
TELEPHONE NO.: 418-387-8908
TOLL FREE NO.:
FAX NO.:
418-387-8940
FIRM LOCAL ADDRESS:
CITY:
STATE ZIP CODE:
PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: MICHEL TESSIER
ACCOUNT REP TELEPHONE NO.:
514-289-9191, ext 310
ACCOUNT REP TOLL FREE NO.:
800-463-4188
ACCOUNT REP EMAIL michel.tessier@solisco.com
FEDERAL TAX IDENTIFICATION NO.:
US TIN 98-034615, Foreign TIN 13005 2863
The City reserves the right to seek additional information from Proposer or other source(s),including but not limited to:any firm or principal
information, applicable licensure, resumes of relevant individuals,client information,financial information, or any information the City deems
necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements.
ITB 2019-007—ND
17
1. Veteran Owned Business.Is Pro oser claiming a veteran owned business status?
YES X NO
•
SUBMITTAL REQUIREMENT:Proposers claiming veteran owned business statusshall submit a.documentation proving that firm is
certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal
government,as required pursuant to ordinance 2011-3748.
2. Financial Capacity. When requested by the City, each Proposer shall arrange for Dun & Bradstreet to submit a Supplier
Qualification Report(SQR)directly to the Procurement Contact named herein.No proposal will be considered without receipt,by the
City,of the SQR directly from Dun&Bradstreet.The cost of the preparation of the SQR shall be the responsibility of the Proposer.
The Proposer shall request the SQR report from D&B at:
https://s u rml ierportal.dn b.com/webap p/wcs/storesfservletjSu ppli erP o rtal?storeld=11696
Proposers are responsible for the accuracy of the information contained in its SQR.It is highly recommended that each
Proposer review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible in
the solicitation process.For assistance with any portion of the SQR submittal process, contact Dun&Bradstreet at 800-
424-2495.
SUBMITTAL REQUIREMENT:Proposer shall request that Dun&Bradstreet submit its Supplier Qualifier Report directly to the City,
with bid or within three(3)days of request.
3. Conflict Of Interest.All Proposers must disclose,in their Proposal,the name(s)of any officer,director,agent,or immediate family
member(spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must
disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the
Proposer entity or any of its affiliates.
SUBMITTAL REQUIREMENT: Proposers must disclose the name(s)of any officer, director, agent,or immediate family member
(spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of
any City employee who owns,either directly or indirectly,an interest of ten(10%)percent or more in the Proposer entity or any of its
affiliates. ,
4. References&Past Performance.Proposer shall submit at least three(3)references for whom the Proposer has completed work
similar in size and nature as the work referenced in solicitation.
SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact
Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided.
5. Suspension,Debarment or Contract Cancellation.Has Proposer ever been debarred,suspended or other legal violation,or had
a contract cancelled due to non-performance by�an ublic sector agency?
YES I X I NO
SUBMITTAL REQUIREMENT: If answer to above is "YES," Proposer shall submit a statement detailing the reasons that led to
action(s).
6. Vendor Campaign Contributions. Proposers are expected to be or become familiar with,the City's Campaign Finance Reform
laws,as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all
applicable provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and all sanctions,
as prescribed therein,including disqualification of their Proposals,in the event of such non-compliance.
SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling
financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not
each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the
office of Mayor or City Commissioner for the City of Miami Beach.
7. Code of Business Ethics.Pursuant to City Resolution No.2000-23879,each person or entity that seeks to do business with the '
City shall adopt a Code of Business Ethics ("Code") and submit that Code to the Procurement Department with its
proposallresponse or within five(5).days upon receipt of request.The Code shall, at a minimum,require the Proposer,to comply
with all-applicable governmental rules and regulations including,among others,the conflict of interest,lobbying and ethics provision
of the City of Miami Beach and Miami Dade County.
SUBMITTAL REQUIREMENT:Proposer shall submit firm's Code of Business Ethics.In lieu of submitting Code of Business Ethics,
Proposer may submit a statement indicating that it will adopt;as required in the ordinance,the City of Miami Beach Code of Ethics,
available at http:l/www.miamibeachfl.aov/city-hall/procurement/Drocurement-related-ordinance-and-procedures/.
ITB 2019-007—ND
18 •
4 .
8. Living Wage. Pursuant to Section 2-408 of the City of Miami Beach Code, as same may be amended from time to time, covered
employees shall be paid the required living wage rates listed below:
1. Effective January 1,2018,covered employees must be paid a living wage rate of no less than$11.62 per hour with health
care benefits of at least$2.26 per hour,or a living wage rate of no less than$13.88 per hour without health care benefits.
2. Effective January 1,2019,covered employees must be paid a living wage rate of no less than$11.70 per hour with health
care benefits of at least$2.74 per hour,or a living wage rate of no less than$14.44 per hour without health care benefits.
3. Effective January 1,2020,covered employees must be paid a living wage rate of no less than$11.78 per hour with health
care benefits of at least$3.22 per hour,or a living wage rate of no less than$15.00 per hour without health care benefits.
The living wage rate and health care benefits rate may,by Resolution of the City Commission be indexed annually for inflation using
the Consumer Price Index for all Urban Consumers(CPI-U)Miami/Ft.Lauderdale,issued by the U.S.Department of Labor's Bureau
of Labor Statistics. Notwithstanding the)preceding, no annual index shall exceed three percent (3%). The City may also, by
resolution,elect not to index the living wage rate in any particular year,if it determines it would not be fiscally sound to implement
same(in a particular year).
Proposers'failure to comply with this provision shall be deemed a material breach under this proposal,under which the City may,at
its sole option, immediately deem said Proposer as non-responsive, and may further subject Proposer to additional penalties and
fines, as provided in the City's Living Wage Ordinance, as amended. Further information on the Living Wage requirement is
available at http:/lwww.rniamibeachfl.gov/citv-hall/orocurement/procurement-related-ordinance-and-procedures/.
SUBMITTAL REQUIREMENT: No additional submittal is required.By virtue of executing this affidavit document,Proposer agrees to i
the living wage requirement.Any payroll request made by the City during the contract term shall be completed electronically via the
City's electronic compliance portal,LCP Tracker(LCPTracker.net).
9. Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awarding competitively solicited
contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on theirpayrollsduring 20 or more
calendar work weeks,the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business
with the City of Miami Beach,who are awarded a contract pursuant to competitive proposals,to provide"Equal Benefits"to their
employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a
Contractor who work within the City limits of the City of Miami Beach,Florida;and the Contractor's employees located in the United
States, but outside of the City of Miami Beach limits,who are directly performing work on the contract within the City of Miami
Beach.
A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees?
ye YES NO
B. Does your company provide or.offer access to any benefits to employees with(same or opposite sex)domestic partners*or to
domestic partners of employees?
k YES NO
•
C. Please check all benefits that apply to your answers above and list in the"other"section any additional benefits not already specified.
Note:some benefits are provided to employees because they have a spouse or domestic partner,such as bereavement leave;othe.
benefits are provided directly to the spouse or domestic partner,such as medical insurance.
BENEFIT Firm Provides for Firm Provides for Firm does not
Employees with Employees with Provide Benefit
Spouses Domestic Partners
Health 1C X
Sick Leave •
Family Medical Leave X
Bereavement Leave ' x •
If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance
providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. To
comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application
(attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City
Manager, or his designee. Approval is not guaranteed and the City Manager's decision•is final. Further information on the Equal
Benefits requirement is• available at htto://www.miamibeachfl.qov/city-hall/procurementlprocurement-related-ordinance-and-
procedures/.
ITB 2019-007—ND 19
I
10. Public Entity Crimes.Section 287.133(2)(a),Florida Statutes,as currently enacted or as amended from time to time,states that a
person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a
proposal,proposal,or reply on a contract to provide any goods or services to a public entity;may not submit a proposal,proposal,or
reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit proposals,
proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier,
subcontractor,or consultant under a contract with any public entity;and may not transact business with any public entity in excess of
the threshold amount provided in s.287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on
the convicted vendor list.
SUBMITTAL REQUIREMENT: No additional submittal is required.By virtue of executing this affidavit document, Proposer agrees
with the requirements of Section 287.133,Florida Statutes,and certifies it has not been placed on convicted vendor list.
11. Non-Discrimination.Pursuant to City Ordinance No.2016-3990,the City shall not enter into a contract with a business unless the
business represents that it does not and will not engage in a boycott as defined in Section 2-375(a)of the City Code,including the
blacklisting,divesting from,or otherwise refusing to deal with a person or entity when such action is based on race, color, national
origin,religion,sex,intersexuality,gender identity,sexual orientation,marital or familial status,age or disability.
SUBMITTAL REQUIREMENT:No additional submittal is required.By virtue of executing this affidavit document,Proposer agrees it
is and shall remain in full compliance with Section 2-375 of the City of Miami Beach City Code.
12. Moratorium on Travel to and the Purchase of Goods or Services from North Carolina and Mississippi.Pursuant to Resolution
• 2016-29375,the City of Miami Beach,Florida,prohibits official City travel to the states of North Carolina and Mississippi, as well as
the purchase of goods or services sourced in North Carolina and Mississippi. Proposer shall agree that no travel shall occur on
behalf of the City to North Carolina or Mississippi,nor shall any product or services it provides to the City be sourced from these
states.
SUBMITTAL REQUIREMENT:No additional submittal is required.By virtue of executing this affidavit document,Proposer agrees it
is and shall remain in full compliance with Resolution 2016-29375.
13. Fair Chance Requirement.Pursuant to Section 2-376 of the City Code,the City shall not enter into any contract resulting from a
competitive solicitation,unless the proposer certifies in writing that the business has adopted and employs written policies,practices,
and standards that are consistent with the City's Fair Chance Ordinance,set forth in Article V of Chapter 62 of the City Code("Fair
Chance.Ordinance"), and which, among other things, (i) prohibits City contractors, as an employer, from inquiring about an
applicant's criminal history until the applicant is given a conditional offer of employment; (ii) prohibits advertising of employment
positions with a statement that an individual with a criminal record may not apply for the position, and (iii) prohibits placing a
statement on an employment application that a person with a criminal record may not apply for the position.
SUBMITTAL REQUIREMENT: No additional submittal is required at this time.By virtue of executing this affidavit,Proposer certifies
that it has adopted policies,practices and standards consistent with the City's Fair Chance Ordinance. Proposer agrees to provide
the City with supporting documentation evidencing its compliance upon request. Proposer further agrees that any breach of the
representations made herein shall constitute a material breach of contract,and shall entitle the City to the immediate termination for
cause of the agreement,in addition to any damages that may be available at law and in equity.
14. Acknowledgement of Addendum. After issuance of solicitation,the City may release one or more addendum to the solicitation
which may provide additional information to Proposers or alter solicitation requirements:The City will strive to reach every Proposer •
having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are solely
responsible for assuring they have received any and all addendum issued pursuant to solicitation. This Acknowledgement of
Addendum section certifies that the Proposer has received all addenda released by the City pursuant to this solicitation.Failure to
obtain and acknowledge receipt of all addenda may result in proposal disqualification.
Initial to Confirm Initial to.Confirm Initial to Confirm
Receipt Receipt Receipt
w1'r Addendum 1 Addendum 6 Addendum 11
Addendum 2 Addendum 7 Addendum 12
Addendum 3 Addendum 8 Addendum 13
Addendum 4 Addendum 9 Addendum 14
Addendum 5 Addendum 10 Addendum 15
If additional confirmation of addendum is required,submit under separate cover.
ITB 2019-007—ND ..
20
-
•
•
•
PROPOSER CERTIFICATION
I hereby certify that: I, as an authorized agent of the Proposer, am-submitting the following information as my firm's
proposal; Proposer agrees to complete and unconditional acceptance'of the terms and conditions of this document,
inclusive of this solicitation,all attachments,exhibits and appendices and the contents of any Addenda released hereto,
and the Disclosure and Disclaimer Statement; Proposer agrees to be bound to any and all specifications, terms and
conditions contained in the solicitation, and any released Addenda and understand that the following are requirements
of this solicitation and failure to comply will result in disqualification of proposal submitted;.Proposer has not divulged,
discussed,or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any
other proposal; Proposer acknowledges that all information contained herein is part of the public domain as defined by
the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal,
inclusive of the Proposal Certification,Questionnaire and Requirements Affidavit are true and accurate.
{
Name of Proposer's Authorized Representative: Title of Proposer's Authorized Representative:
MICHELTESSIER - ACCOUNT EXECUTIVE
Sign re of Prop is thorized Representative: Date:
December 3rd,2018
State of ) On this_day of ,20_,personally
appeared before me who
County of ) stated that (s)he is the
of , a corporation, and that the instrument was signed in behalf of -
the said corporation by authority of its board of directors and acknowledged said.
instrument to be its voluntary act and deed. Before me:
Notary Public forthe of
My Commission Expires: .
See attached Proxy, signed by the corporation president
(Member of the board of directors)
ITB 2019-007-ND
22
APPENDIX E
AA I AM I BEACH
Cost . Proposal Form
ITB 2019-007-ND
Printing and Bulk Mailing Services for
MB Magazine
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
ITB 2019-007-ND 31
APPENDIX E
COST PROPOSAL FORM '
Failure to submit Appendix E,Cost Proposal Form,in its entirety and fully executed by the deadline established
for the receipt of proposals will result in proposal being deemed non-responsive and being rejected.
Bidder affirms that the prices stated on the cost proposal form below represents the entire cost of the items in
full accordance with the requirements of this ITB, inclusive of its terms, conditions, specifications and other
requirements stated herein, and that no claim will be made on account of any increase in wage scales,
material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision
is allowed herein and has been exercised by the City Manager in advance. The Cost Proposal Form
(Appendix E) shall be completed mechanically or, if manually, in ink. Cost Proposal Forms (Appendix E)
completed in pencil shall be deemed non-responsive. All corrections on the Cost Proposal Form
(Appendix E)shall be initialed.
PRINTING AND BULK MAILING SERVICES
MB MAGAZINE1
Item Lots Cost Per Lot
64 page publication plus cover(701b matte inside text, 100lb matte text cover)—68 pages
1__ Lot of 50,000 $ 30,848.00
2 Lot of 60,000 $ 35,406.00
3 Lot of 70,000 $ 40,014.00
68 page publication plus cover(701b matte inside text, 100lb matte text cover)—72 pages
4 50,000 $ 33,143.00
5 60,000 $ 38,036.00
6 70,000 $ 42,979.00
72 page publication plus cover(70Ib matte inside text, 100lb matte text cover)t—76 pages ,
7 50,000 $ 34.508.00
8 60,000 $ 39,576.00
9 70,000 $ 44,694.00
1The City reserves the right to vary the number of pages,the quantity printed,and the number of issues throughout the life of the contract.
Bidder's Affirmation
company: Solisco Printers Inc
Authorized Representative: Michel Tessier
Address: 120, 10th Street, Scott, Quebec, Canada GOS 3G0
Telephone: 514-289-9191 ext 310
Email: • hr@SOIISCO.COm
Authorized Representative's Signature:
ITB 2019-007—ND 32
Empr
I de creativite
Creativity
in Print
•
•
Date : Deoanber 3rd 2018, Scott, Quebec, Canada •
Proxy concerning authorized signatories — City of Miami Beach
Company name : Imprimerie Solisco inc/Solisco Printers
By the present, Imprimerie Solisco authorizes Mr Michel Tessier, account executive,to
sign documents pertaining to a request for quotation ITB 2019-007-ND from City of
Miami Beach,regarding the Printing and Bulk Mailing Services for MB Magazine
•
Signed. December 3rd_ , 2018 at Scott.Quebec. Canada
•
Alain 7 c' ues,President •
\,
Imprimerie Solisco inc. •
120, 10e Rue,Scott(Quebec)Canada GOS 3G0 I 1 800 463-4188 •
solisco.com
•
SOLISGC
Quote n° S-12920 L1
Scott,December 3,2018
City of Miami Beach
1755 Meridian Avenue 3rd Floor Miami, Florida,33139, USA
PROJECT MB Magazine(4x/year)
•
NUMBER OF PAGES 64,68 and 72 pages Text+4 pages Cover(1 version)
SIZE Opened:16.7500 x 10.8750 Finished:8.3750 x 10.8750
PRINTING Text:4/4(Process)
•
Cover:4/4(Process)
PAPER Text:70#Coated Matte#3 text FSC
Cover:100#Coated Matte#3 text FSC
**The cost and availability of paper are subject to revision at the time of printing
BINDERY Perfect binding with PUR glue
PACKAGING Bulk on pallets
OVERS&UNDERS +/-2%
QUANTITY U.S.Funds
64 pages +4 pages Cover(1 version) 50 000 60 000 70 000 Add'I M
$25 950 $30 475 $35 000 $452.50
68 pages +4 pages Cover(1 version) 50 000 60 000 70 000 Add'I M
$28 245 $33 105 $37 965 $486.00
72 pages +4 pages Cover(1 version) 50 000 60 000 70 000 Add'I M
$29 610 $34 645 $39 680 '$503.50
EXTRA:
-Pack in cartons(for over runs:$1.25/carton
-US mailing preparation(without address)-50,000 to 70,000 copies:
Neighbourhood Mail or Every Door Direct mail(1 to 5 lots):Make ready:$83.00/lot Add'I lot:$25.00/lot
Run:+$8.30/M
1 delivery Miami FL Post Office:+$4100.00
DELIVERY Factory
MATERIAL SUPPLIED PDF/X-1a files supplied as per our specifications.Please refer to our prepress zone on our website for more
informations:http://www.solisco.com/language/en/client-area/
We process PDF files for CTP system and provide 1 complete digital blueline and colour proofs for approval
• If high resolution color proofs(Epson)are required,extra charges may apply.Please contact your Account Executive or
Project Coordinator.
• All modifications to files after processing,may incur additional charges(Author Alteration).
TERMS To be determined
Plus taxes if applicable.Prices are subject to change upon raw material and freight cost fluctuation.
**Any change to these specifications may cause extra charges
Solisco Printers 120,10e rue,Scott-QC GOS 3G0 Tel.:418-387-8908-Fax:418-387-8940 1/2
Quote n° S-12920 L1
You print?We plant...one print job at a time.We proudly partnered with PrintReleaf,an organization
promoting reforestation around the globe.
We thank you for your interest in Solisco and hope to have the pleasure of working with you on this project.
Michel Tessier,Account executive
michel.tessier@solisco.com Cell.514-424-5368
SIGNATURE: DATE:
We accept your quote,for which all conditions are indicated above.And we ask you to please do the work requested by following the specifications
clearly indicated.We have read and understand the present document and agree to fully respect all the conditions written in it.
c
1
Solisco Printers 120,10e rue,Scott-QC GOS 3G0 Tel.:418-387-8908-Fax:418-387-8940 2/2
APPENDIX F
NA A I AM EAC
Insurance Requirements
ITB 2019-007-ND
Printing and Bulk Mailing Services for
MB Magazine
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
ITB 2019-007-ND 33
11/29/2018 D&B Supplier Qualifier Report:Imprimerie Solisco Inc
dun & bradstreet
Supplier Qualifier Report
El Print this Report
Copyright 2018 Dun &Bradstreet- Provided under contract for the exclusive use of subscriber 263159923
ATTN: Namel Report Printed: NOV 29 2018
BUSINESS INFORMATION
Imprimerie Solisco Inc
120 10e rue
Scott, PQ GOS 3G0
This is a headquarters location. D-U-N-S® Number: 24-884-7055
Telephone: (418) 387-8908 Parent D-U-N-S®: 24-341-4039
Fax: (418) 387-8940
D&B Rating: --
Chief executive: Alain Jacques, President D&B Supplier Risk: 2
Year started: 1991 SUPPLIER EVALUATION RISK (SER) RATING FOR
THIS FIRM : 2
Employs: 340 (320 here) V
9 8 7 6 5 4 3 2 1
High Medium Low
D&B PAYDEX®
D&B PAYDEX: 71
When weighted by dollar amount, payments to
suppliers average 14 days beyond terms.
0 100
120 days slow 30 days slow Prompt Anticipates
Based on up to 24 months of trade.
SUMMARY ANALYSIS
D&B Rating:--
The blank rating symbol should not be interpreted as indicating that credit should be denied. It simply means that the
information available to D&B does not permit us to classify the company within our rating key and that further enquiry
should be made before reaching a decision. Some reasons for using a "-" symbol include: deficit net worth,
bankruptcy proceedings, insufficient payment information, or incomplete history information.
RISK SCORE ANALYSIS
SER COMMENTARY:
- Past due payments in the past 3-6 months.
- Actual sales figure not reported.
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11/29/2018 D&B Supplier Qualifier Report:Imprimerie Solisco Inc
PROBABILITY OF FAILURE
The Probability of Failure is the proportion of suppliers with this score that are projected to discontinue operations with
loss to creditors. Based on historical data in Dun &Bradstreet's files, the Probability of Failure is expected to be as
follows:
PROBABILITY OF FAILURE: 0.1% (10 PER 10,000)
- Supplier Risk Score of 2
AVERAGE PROBABILITY OF FAILURE: 0.69% (69 PER 10,000)
- Average of Businesses in D&B's Supplier Database
FINANCIAL STRESS CLASS: 4
CREDIT DELINQUENCY SCORE: 534
SPECIAL EVENTS
Special events including financial embarrassment, legal filings are available. Refer to Public Records section of the
report for additional information.
CUSTOMER SERVICE
If you have questions about this report, please call our Customer Resource Center at 1.800.234.3867 from anywhere
within the U.S. If you are outside the U.S. contact your local D&B office.
*** Additional Decision Support Available ***
Additional D&B products, monitoring services and specialized investigations are available to help you evaluate this
company or its industry. Call Dun &Bradstreet's Customer Resource Center at 1.800.234.3867 from anywhere within
the U.S. or visit our website at www.dnb.com.
HISTORY
Corporation registered federal law 06-25-1991 as Imprimerie Solisco
Inc. Business commenced 06-25-1991.
TRADE STYLE
Soliscom.
Caractera.
Jacques, Alain, Pres & Sec, chief executive officer. Active with
subject since 1991. In current position since 2011. 1991-
2011 Imprimerie Solisco Inc.
Heroux, Andre, Director. Active with subject since 2007. In
current position since 2007.
Poirier, Jocelyn, Director. In current position since 2015.
Paupe, Christian, Director. In current position since 2015.
Rousseau, Claude, Director. In current position since 2017.
BUSINESS REGISTRATION
Registered Name: Imprimerie Solisco Inc
Business type: RTC/2
Corporation type: LSC/3
OPERATION
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11/29/2018 D&B Supplier Qualifier Report:Imprimerie Solisco Inc
100% subsidiary of 2856-8848 Quebec Inc, Scott, PQ
(DUNS: 24-341-4039).
2752 0045 Engaged in printing, commercial or job: lithographic 100%.
Business peaks: non-seasonal. Part of the work subcontracted.
Principal clients: general public, commercial concerns, governments
Principal territory: North America. Exports. Imports. Principal
selling terms: net 30 100%.
Employs 340, (320 here).
FACILITIES: Owns 13,023 sq.m, steel building.
2 vehicles. LOCATION: Industrial section.
BRANCHES
Subject maintains 2 branches:
Montreal, employs 10. Quebec, employs 10.
FAMILY LINKAGE
Parent Information: Domestic Ultimate Parent Information:
D-U-N-S® #: 24-341-4039 D-U-N-S® #: 24-341-4039
Name: 2856-8848 Québec Inc Name: 2856-8848 Québec Inc
Country: CA Country: CA
Revenue: N/A Revenue: N/A
Global Ultimate Parent Information:
D-U-N-S® #: 24-341-4039
Name: 2856-8848 Québec Inc
Country: CA
Revenue: N/A
UNSPSC (United Nations Standard Product and Services Code) is a globally accepted commodity (Product and
Services) classification system. Imprimerie Solisco Inc offers the following product(s) and service(s):
82120000 Reproduction services
82121500 Printing
82141500 Art design services
82151500 Visual art services
82151502 Lithographers services
Based on information in our file, D&B has assigned this company an extended 8-digit SIC. D&B's use of 8-digit SICs
enables us to be more specific to a company's operations than if we use the standard 4-digit code.
27520000 Commercial printing, lithographic
D&B PAYDEX
The D&B PAYDEX is a unique, dollar weighted indicator of payment performance based on up to 85 payment
experiences as reported to D&B by trade references.
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11/29/2018 D&B Supplier Qualifier Report: Imprimerie Solisco Inc
D&B PAYDEX: 71
When weighted by dollar amount, payments to
suppliers average 14 days beyond terms.
o V 100
120 days slow 30 days slow Prompt Anticipates
Based on up to 24 months of trade.
PAYMENT SUMMARY
The Payment Summary section reflects payment information in D&B's file as of the date of this report.
Total payments in D&B's file: 85
D&B Canada receives millions of payment experiences each year. We enter these
new and updated experiences into D&B Reports as this information is received.
Below is a summary of the company's payments, segmented by the amount of
credit extended.
TOTAL HIGH CREDIT AMOUNT
NUMBER AMOUNT DISCT ---- DAYS SLOW ----
In file: OF EXP ($000) PROMPT 1-30 31-60 61-90 91+
% %
12 months ending Nov 2018 85 4747 69 31 0 0 0
3 months ending Nov 2018 41 2704 72 28 0 0 0
Credit extended: $100.+ 8 3750 70 30 0 0 0
($000) $50-99.9 6 305 41 59 0 0 0
$15-49.9 22 540 81 19 0 0 0
$5-14.9 16 106 34 47 19 0 0
$1-4.9 15 37 84 16 0 0 0
less than $1.0 18 9 56 44 0 0 0
Trade at net terms 17 215 61 39 0 0 0
Trade at discount 0 0 0 0 0 0 0
Cash Experiences 0 0
Placed for Collection 0 0
Unfavourable Comments 0 0
Note: In some instances, payments beyond terms can be the results of overlook-
ed invoices or disputed accounts. Remember that accounts are sometimes placed
for collection even though the existence of debt, or the amount, is disputed.
INDUSTRY PAYMENTS
Below is a summary of the company's dollar-weighted payments, segmented by the
suppliers' primary industries:
TOTAL LARGEST % ---- DAYS SLOW ----
TOTAL DOLLAR HIGH W/IN
RCV'D AMOUNTS CREDIT TERMS 1-30 31-60 61-90 91+
% %
Total in D&B's file 95 5034715 600000
Top 10 Industries:
1 LONG DIST TRUCKING 15 589000 70000 69 31 0 0 0
2 WHL INDUSTRL SUPPLY 13 160000 30000 28 59 13 0 0
3 WHL ELCTRC EQP/SUPP 10 75400 15000 50 50 0 0 0
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11/29/2018 D&B Supplier Qualifier Report: Imprimerie Solisco Inc
4 LOCAL TRUCKING 10 27000 7000 100 0 0 0 0
5 PULP MILLS 5 2250000 600000 50 50 0 0 0
6 WHL PRNT&WRIT PAPER 5 1540000 500000 99 1 0 0 0
7 MAILING ADDRESS 5 175000 35000 100 0 0 0 0
8 WHL INDUSTRL PAPER 5 12140 4000 51 49 0 0 0
9 HOLDING COMPANIES 5 7500 1500 100 0 0 0 0
10 WHL INDUSTRIAL EQP 4 8000 2500 100 0 0 0 0
11 OTHER INDUSTRIES 6 675 600 89 11 0 0 0
12 INTERNATIONAL TRADE 12 190000 30000 100 0 0 0 0
Other Payment Categories:
Cash experiences 0 0 0
Payment record unknown 0 0 0
Unfavorable comments 0 0 0
Placed for collection
with D&B 0 0
other 0 N/A
The highest "Now Owes" on file is $600,000.
The highest "Past Due" on file is $250,000.
DETAILED PAYMENT EXPERIENCES
Only a portion of the payment experiences available are shown below.
DATE PAYMENT HIGH NOW PAST SELLING LAST
REPORTED RECORD CREDIT OWING DUE TERMS SALE
11-2018 Ppt 35000 3500 20 1 mo
Ppt 30000 30000 0 N30 1 mo
Ppt 15000 0 0 4-5 mos
Ppt 6000 3500 0 1 mo
Ppt 900 0 0 6-12 mos
Ppt 600 600 0 N30 1 mo
Ppt-Slow 30 50000 25000 700 1 mo
Ppt-Slow 30 30000 4500 0 1 mo
Slow 10 55000 1500 N30
Slow 30 7000 7000 6000 N30 1 mo
Slow 30-60 8000 4000 1500 1 mo
10-2018 Ppt 500000 0 0 2-3 mos
Ppt 35000 3500 20 1 mo
Ppt 25000 6000 0 N30 1 mo
Ppt 15000 0 0 2-3 mos
Ppt 6000 3500 0 1 mo
Ppt 2500 1000 0 1 mo
Ppt 900 0 0 6-12 mos
Ppt-Slow 30 600000 600000 200000 1 mo
Ppt-Slow 30 50000 30000 9000 1 mo
Ppt-Slow 30 30000 4500 0 1 mo
Ppt-Slow 30 20000 8000 0 1 mo
Ppt-Slow 30 15000 4000 1500 1 mo
Slow 30 800 0 0
Slow 30 15 0 0 N30 6-12 mos
Slow 30-60 8000 4000 2000 1 mo
09-2018 Ppt 500000 0 0 1 mo
Ppt 35000 7500 20 1 mo
Ppt 25000 6000 0 N30 1 mo
Ppt 6000 3500 0 1 mo
Ppt 2500 0 0 1 mo
Ppt 900 0 0 6-12 mos
Ppt 70 0 0 6-12 mos
Ppt-Slow 15 4000 1500 0 1 mo
Ppt-Slow 30 500000 200000 0 1 mo
Ppt-Slow 30 50000 20000 7000 1 mo
Ppt-Slow 30 20000 7500 0 1 mo
Slow 30 6000 1000 900 N30 1 mo
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11/29/2018 D&B Supplier Qualifier Report: Imprimerie Solisco Inc
Slow 30 800 0 0 6-12 mos
Slow 30 15 0 0 N30 6-12 mos
Slow 30-60 8000 4500 2500 1 mo
08-2018 Ppt 500000 500000 0 1 mo
Ppt 35000 30000 20 1 mo
Ppt 25000 3500 0 N30 1 mo
Ppt 6000 3500 1500 1 mo
Ppt 2500 2500 0 1 mo
Ppt 900 0 0 4-5 mos
Ppt 70 0 0 6-12 mos
Ppt-Slow 15 4000 1500 0 1 mo
Ppt-Slow 30 500000 500000 1 mo
Ppt-Slow 30 50000 15000 0 1 mo
Ppt-Slow 30 15000 600 200 1 mo
Slow 30 6000 1500 400 N30 1 mo
Slow 30 800 0 0 6-12 mos
Slow 30 15 0 0 N30 6-12 mos
Slow 30-60 8000 4500 2000 1 mo
07-2018 Ppt 35000 8000 500 1 mo
Ppt 25000 6000 0 N30 1 mo
Ppt 6000 3500 0 1 mo
Ppt 3500 2500 0 1 mo
Ppt 900 0 0 4-5 mos
Ppt-Slow 15 4000 4000 0 1 mo
• Ppt-Slow 30 400000 400000 100000 1 mo
Ppt-Slow 30 50000 20000 0 1 mo
Ppt-Slow 30 30000 30000 4500 1 mo
Slow 30 6000 6000 5000 N30 1 mo
Slow 30 800 0 0 6-12 mos
Slow 30 15 0 0 N30 4-5 mos
Slow 30-60 8000 6000 4000 1 mo
06-2018 Ppt-Slow 30 250000 100000 0 1 mo
Ppt-Slow 30 15000 5000 4000 1 mo
Slow 30 5000 5000 900 N30 1 mo
Slow 30 800 0 0 6-12 mos
Slow 30 15 0 0 N30 4-5 mos
05-2018 Ppt 1500 0 0 6-12 mos
Ppt 1500 0 0 2-3 mos
Ppt-Slow 30 15000 4000 0 1 mo
04-2018 Ppt 3500 2500 85 1 mo
Ppt 1500 0 0 6-12 mos
03-2018 Ppt 1500 0 0 6-12 mos
FINANCIAL DETAILS
07-17-2018 attempts to contact principals were unsuccessful.
Outside sources confirmed ownership and general information on
subject but could not provide further details.
PUBLIC RECORD
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11/29/2018 D&B Supplier Qualifier Report: Imprimerie Solisco Inc
07-15-2015 Dismissal Order registered against IMPRIMERIE SOLISCO INC
by CROSS, ELIZABETH. (50517007966155)
12-20-2012 Settlement out of court registered against IMPRIMERIE
SOLISCO INC by M & H TYPOGRAPHIE LTEE. (50017050852097)
02-25-2009 Settlement out of court registered against subject by
GROUPE NEGOTEL. Amount: 5,315. (20022045850088)
06-04-2009 suit was registered against subject et al by M & H
TYPOGRAPHIE LTEE in connection with breach of contract. Amount:
1,090,584. (50017050852097)
07-07-2005 SOLISCO PRINTER INC registered financing statement in
favour of CASCADES RESOURCES DIV OF CASCADES FINE PAPER GROU.
Assets covered: equipment. Amount: 54,000. (616783896)
02-09-2005 IMPRIMERIE SOLISCO INC. registered financing statement in
favour of NATIONAL BANK OF CANADA. Assets covered: equipment.
Amount: n/a. (612557559)
02-09-2005 IMPRIMERIE SOLISCO INC./SOLISCO PRINTING INC. registered
financing statement in favour of NATIONAL BANK OF CANADA. Assets
covered: equipment. Amount: n/a. (612557559)
Copyright 2018 Dun &Bradstreet- Provided under contract for the exclusive use of subscriber 263159923
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Creativity GC
in Print
At Solisco, we believe
in the power of relevant,
intelligent print.
Solisco is Canada's third largest printer. For the past 25 years, our company has
been at the leading edge of communications and technologies, diversifying
its products and services in order to become a single-source solution for:
Printing + Strategy,content and design + Logistics
dpi:FIED6Y
GI:
MASTER
•
Printing, prepress Logistics partner
and binding partner - Complete p mailing including storage
and fulfillment
- Web access portal for proofing
Targeted mailing solutions to increase ROI
- Convenient facilities for press approval
Cost-efficient distribution across USA and Canada
Personalized one-on-one customer service
®SmdrVnad Mmt ,
EXPERT Partner
.0 U.S.
BORDER UNITEDSTdTES
GC /J POST.M SERVICE
SOLISCO
YOB
AIRPORT
I() M 08
,,,N-twr SE510N
MAISON 1608
CUSTOM PUBLISHING
BY SOLISCO I
STRATEGY COPYWRITING
EST. '.,7.
i
20),I
W
EDITING�'". \ CA: __ TRANSLATION
SERVICES
Strategy, content& design partner
-
OVERFLOW
Maison 1608 by Solisco is a creative agency with MANAGEMENT „ BRANDING
a focus on brand strategy and content creation. f ' `..t
t
Strong publishing expertise ART DIRECTION GRAPHIC DESIGN
i.
i / Try it now by
downloading the free
/. app and pointing it to the
image on the left.
I SoIX
by SOLISCO
.W Imo` Augmented-reality partner
i Solisco also has its own augmented-reality app, SoIX,
t % to serve the marketing KPIs of our clients:conversion,
k , - Lri - brand awareness and connectivity.
\ i
,:
"We're very fortunate to have a true partnership with Solisco.Pre-press is always
What our looking out to be sure our publications print at the highest quality.Our CSR is
customers
have to say easily accessible and provides us with the highest service and engagement.
about us... Our salesperson makes sure we get the best value possible.Overall,Solisco's
quality,service and value keep us coming back. I look forward to working together
for many years."
-Starboard Cruise Services
S O L ' S OC Creativity
solisco.com I 1-800-463-4188 in Print
ATTACHMENT D
INSURANCE REQUIREMENTS
APPENDIX F
MIAMI BEAC
Insurance Requirements
ITB 2019-007-ND
Printing and Bulk Mailing Services for
MB Magazine
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
ITB 2019-007-ND 33
MIAMI BEACH
INSURANCE REQUIREMENTS
This document sets forth the minimum levels of insurance that the contractor is required to
maintain throughout the term of the contract and any renewal periods.
XXX 1. Workers' Compensation and Employer's Liability per the Statutory limits of the state of Florida.
XXX 2. Comprehensive General Liability (occurrence form), limits of liability $ 1,000,000.00 per occurrence for
bodily injury property damage to include Premises/ Operations; Products, Completed Operations and
Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement
exactly as written in "insurance requirements"of specifications).
XXX 3. Automobile Liability-$1,000,000 each occurrence -owned/non-owned/hired automobiles included.
4. Excess Liability-$ .00 per occurrence to follow the primary coverages.
XXX 5. The City must be named as and additional insured on the liability policies; and it must be stated on the
certificate.
6. Other Insurance as indicated:
Builders Risk completed value $ .00
Liquor Liability $ .00
Fire Legal Liability $ .00
Protection and Indemnity $ .00
Employee Dishonesty Bond $ .00
Other $ .00
XXX 7. Thirty(30)days written cancellation notice required.
XXX 8. Best's guide rating B+:VI or better, latest edition.
XXX 9. The certificate must state the proposal number and title
The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject
to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable
Statutes.
ITB 2019-007-ND 34
RENAUD Mieux gerer.
4sur rr.s t G$ I ral rf r;sgr;e> Motels risque(.
CERTIFICATE OF INSURANCE 2828, boul. Laurier, bur. 1325
Québec (Québec) G1V OB9
This is to certify to:
CITY OF MIAMI BEACH
do EXIGIS Insurance Compliance Services
P.O. Box 4668-ECM#35050 that policies of insurance as herein described have been issued
to the Insured named below and are in force at this time.
INSURER: CHUBB, EVOLUTION (EXCESS UMBRELLA)AND PROMUTUEL(AUTO INSURANCE)
NAME INSURED: IMPRIMERIE SOLISCO INC., 2856-8848 QUEBEC INC.,9256-9771 QUEBEC INC., 9097-5046
QUEBEC INC.&9256-7973 QUEBEC INC.
ADDRESS: 120, lOieme Rue, Scott-Jonction,Québec,GOS 3G0
KIND OF POLICY EXPIRY DATE LIMITS OF LIABILITY
POLICY NUMBER D I M I Y
COMMERCIAL GENERAL
LIABILITY
35841082 30-09-2019
Occurrence $1 000 000
To the extent provided by the
®
or policy,this aggregate may
Claims Made 0 reduce the amount of insurance
EACH OCCURRENCE LIMIT available to pay a loss,as
Insurer's payments are made.
Products — 1 — —----and/or Ind.
Completed
Operations Exd. 0
$10 000 000 $1 000 000
Aggregate AGGREGATE LIMIT"
Limit"applies $2 000 000 US AGGREGATE PERSONAL
to Products Yes ® AGGREGATE LIMIT" INJURY LIMIT
Completed $1 000 000
Operations only AGGREGATE LIMIT FOR
Contingent employers'Ind. ® PRODUCTS AND OPERATIONS
COMPLETED
Liability Excl. 0
Cross Ind. 0 TI
Liability Excl. 0 ------`— —
Non-Owned Ind. 0
Automobile Excl. ® Medical Expense Limit Tenant's Legal Liability Limit
$50 000 $1 000 000
Global limit Any One Premises
AUTOMOBILE LIABILITY
$2 000 000 INCLUSIVE LIMIT
All owned automobiles 0 A1204350501-83 30-09-2019
Leased automobiles*** ® OR
Specific vehicules only
$ $ $
EACH PERSON EACH OCCURRENCE EACH ACCIDENT
•ALL AUTOMOBILES LEASED IN EXCESS OF 30 DAYS WHERE THE INSURED IS REQUIRED TO PROVIDE INSURANCE.
OTHER(Describe)
UMBRELLA ® 79857598 30-09-2019 $10 000 000
EXCESS UMBRELLA ® EV015222 30-09-2019 $10 000 000
Professional responsibility El 35841082 30-09-2019 $1 000 000
Property floater ® 35841082 30-09-2019 $250 000
NOTE
Additional Insured:City of Miami Beach but solely with respect to the liability for the production for Printing and Bulk Mailing Services for MB
Magazine,ITB 2019-007-ND.
`ABSENCE OF AN ENTRY IN THESE SPACES MEANS THAT INSURANCE IS NOT IN FORCE IN RESPECT OF THE COVERAGES OPPOSITE THERETO.
The insurance afforded is subject to the terms,conditions and exclusions of the applicable policies.This document is for information purposes only and confers no
rights on the holder and imposes no liability on the insurer. The scope of the insurance protections will be solely determined by the policy issued by the insurer.
The insurer may notify by mail the certificate holder in the event of the policy cancellation,but assumes no responsability for failure to do so.
Written notice,if applicable:30 days.
April 11,2019 RENAUD
/jr Assurances&Gestion de Risques inc.
Authorized Representative
819 372 3255 CNESST-Fax 11:46:48 2019-04-11 3 ;3
CNESST
April 11. 2019
Direction regionals de la Mauricic
et du('entre-du-Quehec
Bureau 200
Monsieur Alain Jacques 1055.boulevard des Forges
Imnrimerie Solisco inc. Trois-Ri%ieres(Quebec) (i8Z419
120, 10e Rue -Fel.:819 372-3434
Scott(Québec) GOS 3G0 or 1 800 0931-7811
Fax:819 3 72-3255
Québec enterprise number(NEQ): 1142511907
Subject: Reply to a request for confirmation of
compliance—Occupational health and safety
Sir,
Further to your request, based on the information provided to us and after reviewing the file. we
hereby confirm that, as at April 11, 2019, your enterprise is in compliance in respect of the
following obligations to the Commission des normes, de requite, de la sante et de la securite du
travail(CNESST):
• filing a statement of insurable wages paid;
• transmitting remittance slips in accordance with the prescribed terms and conditions;
• making periodic payments in accordance with prescribed terms and conditions:
• paying an assessment that is due or complying with a payment agreement. in the
event that an assessment be due.
Please note that this letter does not release the employer who retains the services of a
contractor from its obligation to pay the occupational health and safety assessment due by the •
contractor,pursuant to section 316 of the Act respecting industrial accidents and occupational
diseases.Only a certificate of compliance,requested at the end of the work.is valid in that
regard.
Please feel free to contact an information officer at 1 844 838-0808 should you require
further information in this matter.
Sincerely,
Le centre de conformite et de verification
des employeurs