457-2003 RDA ResoRESOLUTION NO. 457-2003
A RESOLUTION OF THE CHAIRMAN AND THE MEMBERS OF THE
MIAMI BEACH, FLORIDA, REDEVELOPMENT AGENCY
APPROPRIATING $56,307 FROM FY 2003~2004 SOUTH POINTE TAX
INCREMENT FUNDS FOR ADDITIONAL SERVICES TO BE PROVIDED
PURSUANT TO THE PROGRAM MANAGEMENT SERVICES
AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND HAZEN
AND SAVVYER, P.C., APPROVED PURSUANT TO RESOLUTION NO.
2001-24247/RDA RESOLUTION NO. 379-2001, AS AMENDED JUNE
27, 2001, PURSUANT TO RESOLUTION NO. 2001-24501/RDA
RESOLUTION NO. 389-2001; FURTHER APPROVING A SECOND
AMENDMENT TO THE AGREEMENT TO PROVIDE ADDITIONAL
PROFESSIONAL PROGRAM MANAGEMENT SERVICES; AND
AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE THE
SECOND AMENDMENT TO THE AGREEMENT, IN A FORM TO BE
APPROVED BY THE ADMINISTRATION AND THE CITY ATTORNEY.
WHEREAS, on October 18, 2000, following an RFQ and selection process, the City
entered into negotiations with Hazen and Sawyer, P.C., as the most qualified firm to provide
program management services for capital right-of-way infrastructure projects for the City; and
WHEREAS, on January 31, 2001, the Mayor and City Commission, and RDA Board
adopted Resolution No. 2001-24247 and 379-2001, respectively, authorizing execution of an
Agreement between the City and Hazen and Sawyer P.C., to provide Professional Program
Management Services for assigned capital projects; and
WHEREAS, Hazen and Sawyer's program and construction management services for
the City of Miami Beach originally included the administration and construction supervision of
approximately 65 infrastructure improvement projects, including the five-phase South Pointe
Streetscape project; and
WHEREAS, due to the need for a program manager with respect to the City's
obligations as they relate to the Portofino Settlement Agreement, on June 27, 2001, by
Resolution No. 2001-24501 and RDA Resolution No. 389-2001, an additional $44,267 from FY
2001 South Pointe Tax Increment Funds were appropriated in order that additional services be
provided by Hazen & Sawyer, P.C., relating to the obligations set forth in the Portofino
Settlement Agreement, and further authorizing execution of the necessary First Amendment to
the Agreement, which covered a period from June 8, 2001 through December 15, 2001; and
WHEREAS, the scope of Hazen and Sawyer's services now consists of assistance in
the review of construction documents and reviewing cost estimates/bid proposals prepared by
others, limited construction observation as it relates to utility relocation, seawall
construction/rehabilitation, Alton Road driveway opening and pedestrian access way, parking lot
construction, and environmental remediation activities, attendance at up to 12 meetings to
resolve outstanding issues and/or discuss project progress with the developer and/or City staff,
and Hazen and Sawyer's services for the Portofino/Murano Project also includes construction
administration, scheduling, monitoring, budget evaluation, consultants/contractors contract
administration, design revisions evaluation and implementation, constructability review and
associated cost evaluation and recommendation; and
WHEREAS, fee estimates were based upon proposed manpower allocations and
hourly billing rates for the Agreement contract term; and
WHEREAS, Hazen and Sawyer expended the $44,267 appropriated by the City
Commission/RDA on June 27, 2001, associated with the additional duties to be provided under
the First Amendment to the Agreement through December 15, 2001; and
WHEREAS, on June 4, 2002, the Administration authorized Hazen & Sawyer to
provide additional services related to the requirements of the SSDI-South and SSDA-North
parcels, for an additional amount not to exceed $25,000 for services through February 28, 2003;
and
WHEREAS, the original appropriation of January 31, 2001, has been increased by a
total aggregate amount of $69,267 for additional services provided through February 28, 2003;
and
WHEREAS, the City's obligations as they relate to the Portofino Settlement
Agreement have not been completed; and
WHEREAS, it is in the City's best interest to continue to retain Hazen and Sawyer as
the City's program and construction services manager with respect to the City's ongoing
improvements in the South Pointe area associated with the 1995 Settlement Agreement with
Portofino in relation to construction obligations resulting from the construction of the Murano,
Murano Grande, and ICON developments; and
WHEREAS, it practical to increase the scope and budget of Hazen & Sawyer's contract
in order that it may continue to provide assistance to the City relating to various improvements;
NOW THEREFORE, BE IT DULY RESOLVED BY THE CHAIRMAN AND MEMBERS
OF THE MIAMI BEACH REDEVELOPMENT AGENCY OF THE CITY OF MIAMI BEACH,
FLORIDA, that Chairman and Secretary herein appropriate $56,307 from FY 2003-2004 South
Pointe Tax Increment Funds for additional services to be provided pursuant to the Program
Management Services agreement between The City Of Miami Beach and Hazen and Sawyer,
P.C., as amended on June 27, 2001, further approving a Second Amendment to the Agreement
to provide additional professional services affecting South Pointe; and authorizing the Executive
Director to execute the Second Amendment to the Agreement in a form to be approved by the
Administration and the City Attorney.
PASSED and ADOPTED this 30th day of July, 2003.
A'I-rEST:
~ CHAi~RMAN
SECRETARY
JMG/CMC/AP
T:'~,GENDA~2003\jul3003\rda\HazenSawyerRESO.doc
APPPOVED ~"
FOR~.~ ~ LAI"..~!.-;U~\
& FOR ~X[ COTION
HAZENAND SAWYER
Environmental Engineers & Scientists
~£~H.;.OT~!~j .~_ ~.F.I~'i,'~'~S DEPT.
July 15, 2003
2003 JUL 2 1 AM 9:28
Hazen and Sawyer, P.C.
975 Arthur Goolrey Road
Suite 211
Miami Beach, FL 33140
305 532-9292
Fax: 305 534-8887
Ms. Christina M. Cuervo
Assistant City Manager
CITY OF MIAMI BEACH
1700 Convention Center Drive
Miami Beach, Florida 33139
South Pointe Neighborhood
SSDI North Settlement Agreement Items
Additional Program Management Services
Dear Ms. Cuervo:
At the City's request, Hazen and Sawyer submitted a proposal for limited program / construction
management services to assist the City's Redevelopment Agency with respect to its obligations
relating to the development of the SSDI - South and SSDI - North properties (Portofino
Settlement Agreement). Hazen and Sawyer submitted a proposal in the amount of $44,267 on
June 4, 2001 (copy enclosed). The City Commission subsequently approved the proposal
during its regular City Commission meeting of June 27, 2001. This agreement was for the
period of June 8 through December 15, 2001. Hazen and Sawyer provided services through
May 31, 2002 within the budget amount appropriated on June 27, 2001. The additional effort
was provided within budget and for an approximate additional timeframe of five (5) months or
83% greater than originally anticipated.
On June 3, 2002, Hazen and Sawyer indicated that it had expended the budget associated with
the initial effort of $44,267. On June 4, 2002, the Administration authorized Hazen and Sawyer
for an additional amount of $25,000, for a total budget amount of $69,267 (copy enclosed).
This budget increase provided services through February 28, 2003. On April 23, 2003, we met
to discuss the April 9, 2003 proposal. During the referenced meeting it was discussed to
provide a more limited scope of services as it relates to the City's responsibilities with the SSDI
North Settlement Agreement.
The City of Miami Beach and' Portofino Properties entered into a Developer's Agreement for
various improvements associated with the construction of the Murano, Murano Grande and
ICON developments. Proposed improvements and their status are as follows:
· Alton Road Staging Area Phase 2
Completed
· 72-inch diameter stormwater relocation
Completed
· Alaska Parcel Temporary Baywalk
Substantially Completed
· Alton Road Improvements 3r~ to 4th Streets
Substantially Completed
Page I of 4
MB: 4017LO53. doc
New York, NY · Armonl(. NY · Ramsay, NJ · Detroit, MI · Philadelphia, PA · Raleigh, NC · Charlotte, NC ° Fairf~x, VA · Atlanta, GA · Hollywood, FL · Boca Raton, FL ° Foal Pierce, FL, Jacksonville, FL · Miami, FL * Sarasota, FL · Tampa, FL
HAZENAND SAWYER
Ms. Christina M. Cuervo
Jul}, 15, 2003
· 2003 SSDI North seawall repairs / rehabilitation
· 2004 SSDI North seawall repairs / rehabilitation
To be initiated August 15, 2003
To be initiated August 15, 2004
Hazen and Sawyer has provided limited services to assist the City with its responsibilities during
the months of March, April, May and June 2003. Hazen and Sawyer will continue to assist the
City with its remaining responsibilities during the forthcoming August Commission recess so that
project progress is not impacted. Detailed invoices for the months of February through June
2003 are provided as documentation of our efforts during this period.
It is our understanding that the City would like Hazen and Sawyer to continue providing program
and construction management services for the subject improvements. As previously noted,
many of the improvements have been completed or are substantially complete and it is
anticipated that the 2003 SSDI North seawall improvements will be completed in November
2003.
Description of Services
Please note that Hazen and Sawyer does not contemplate in its services any effort associated
with coordinating the work of the private developer, its consultants and contractors. It is
anticipated that Hazen and Sawyer will perform the following:
Assist the City in review of construction documents prepared by others.
Assist the City in review of cost estimates / bid proposals prepared by others.
Limited construction observation as it relates to seawall construction / rehabilitation for
purposes of application for payment review.
Attend up to four meetings to resolve outstanding issues and / or discuss project
progress with the developer and / or City staff.
Services will be provided in accordance with the Agreement between Hazen and Sawyer and
the City of Miami Beach and as specifically identified in sub-task 3.7, Task 4 (with the exception
of sub-task 4.9), Task 5 and sub-task 6.2.
Page 2 of 4
MB: 4017LO53. doc
I- ZENAND SAWYEI
July 15, 2003
Level of Effort
It is anticipated that the 2003 SSDI North seawall improvements will be initiated on August 15,
2003. Full-time resident project representation services are not contemplated in the following
budget. The requested budget increase is as follows:
Description
Add'l Labor Effort Expended
February '03
Labor Effort Expended March '03 n/a
Labor Effort Expended April '03 n/a
Labor Effort Expended May '03 n/a
Labor Effort Expended June '03 n/a
Proposed Labor Jul- Nov '03
Deputy Program Manager
Construction Coordinator
Specialty Support Services
Document Control Manager
Resident Project Rep. II
Estimated Unit Rate Total /
Quantity (S/Hr)~ Extension
n/a n/a $530
n/a $9,181
n/a $3,503
n/a $1,230
n/a $2,198
120 manhours $124.45 $14,934
80 manhours $130.94 $10,475
40 manhours $100.64 $4,026
20 manhours $48.70 $975
120 rnanhours $73.59 $8,830
Reimbursables
Communications, Reproduction
$85.00 $425
Total $56,307
1 Fiscal Year 2004 rate
Page 3 of 4
MB: 4017LO53.doc
HAZ AN1) SAWYEI
Environmental Engineers & Scientists
June 4, 2001
Ms. Christina M. Cuervo
Assistant City Manager
CITY OF MIAMI BEACH
1700 Convention Center Drive
Miami Beach, Florida 33139
I~ and Sawyw, P.C.
4000 Holk/wood B~ule~ard
Seve~ Float, Nmlh Twmr
Hollywood, FL 33021
g54 981.0066
Fax: 954 gB?-294g
South Points Neighborhood
Portofino and Murano Properties
Additional Program Management Services
Dear MS. Cuervo:
We are pleased to submit this proposal for the City's consideration. The City of Miami Beach
and Portofino Properties have entered into a Developer's Agreement for various improvements
associated with the construction of the Mureno and Mureno Grande developments. Proposed
improvements include utility relocation, seawall construction / rehabilitation, miscellaneous
upgrades to Alton Road south of Fifth Street and the construction of a new pedestrian
accessway from the existing Miami Beach Marina to the Wsshin~ton Avenue Extension. The
City has requested Hazen and Sawyer (Consultant) to provide program and construction
management services for the subject improvements.
.Please note that Consultant does not contemplate in its services any effort associated with
coordinating the work of the private developer, its consultants and contrectora, it ia anticipated
that Hazen and Sawyer will perform the following:
1. Assist the City in review of construction documents prepared by others.
2.' Assist the City in review of cost estimates / bid proposals prepared by others.
3. Limited construction observation as it relates to utility relocation, seawall
construction / rehabilitation, Alton Road driveway opening and pedestrian
accessway.
4. Attend up to twelve meetings to resolve outstanding issues and / or discuss
project progress with the developer and/or City staff.
Description of
In accordance wi~ Ihs Agreement between Hazen and Sawyer and the City of Miami Beach
and as identified in sub-task 3.7, Task 4 (with the exception of sub-task 4.9), Task 5 and sub-
t~sk 62.
~Wd-~t~l~/(]7~.doc ......
IV~ Chr~tb~ M. Cuervo
June 4, 2001
It is anticipated that a Notice to Proceed will be issued On June 8, 2001 and will be completed
by December 15, 2001 (7 month construction period). Resident Project Representative
resources will be shared between the ongoing South Pointe Streetscape project representatives
and this private development project.
Description
Estimated Quantity
Labor
Deputy program Manager
Construction Coordinator
Specialty Support Services
Document Control Manager
Unit R~te Total I Extanelon
160 manhours $115.00/hr $18,400
112 manhoum $121.00/hr $13,552
80 manhours $1.15.00/hr $9,200
56 manhours $45.00/hr $2.520
Reimbursables
Communications 7 $85.00 $595
Total $44~267
Hazen and Sawyer will undertake this effort for a not-to-exceed fee of $44,267.00.
Should you have any questions, please do not hesitate to contact our office.
Very truly youm,
Charles O. Carrei~o, P.E.
Deputy Program Manager
Authorized By:
CITY OF MIAMI BEACH
Christina M. Cuervo
Assistant City Manager
a. vldal
File No. 4012/1.2
Fi~ No. 4014/0.0
HAZENAND SAWYER
Environmental Engineers&Scientists
June 3,2002
Ms. Chdsfina Cuervo
Assistant City Manager
CITY OF MIAMI BEACH
City Manager's Office
1700 Convention Center Drive
Miami Beach, Flodda 33140
02 JUN 5.' 38
I'I~ AN~ SAWYBit, P.C
Hazen and Sawyer, P.C.
975 Arthur Godfrey Road
Suite 211
Miami Beach, FL 33140
305 532.9292
Fax: 305 534.8887
- Fa, X'd Thla Date -
Jm4 4 200/.
City of Miami Beach
G ~ SSDI South I SSOl North
Additional Services Recjuest
Dear Ms. Cuervo: Job No.
On June 27, 2001, the City of Miami Beach retained the services of'Hazen and Sawyer to provide
limited program / construction management services for the City as it relates to the implementation
of certain City requirements on the SSDI - South and SSDI - North parcels. This agreement was
for the period of June 8 through December 15, 2001. Hazen and Sawyer provided services through
May 31,2002 within the budget amount appropriated on June 27, 2001. The additional effort was
provided within budget and for an approximate additional timeframe of five (5) months or 83%
greater than originally anticipated.
' Hazen and Sawyer to assist the City with negotiations and agreement form development. This is an
intensive labor process.
Through May 31,2002, we have expended the previously ap/propriated budget. Please authorize
below the RDA's acceptance for Hazen and Sawyer to co~ifinue with its assistance on a time and
materials basis to compensate Hazen and Sawyer's cosLdthrough the July 10, 2002 Commission
meeting. It is anticipated that any additional costs for SSDI - South and SSDI - North
improvements will be appropriated on July 10, 2002, with a formal amendment to our contract
presented to the RDA on that date.
Tha.~k ~,~u for your assistance and cooperation concerning this matter. Should you have any.
questions, please do not hesitate to Contact our office.
Very truly yours,
Charies'O. Carrefio, P.E.
Senior Associate
Authorization:
CITY OF MIAMI BEACH
Christina M. Cfd'ervo , l.
Assistant Oily Manager
HAZEN AND SAWYER
Environmental Engineers & Scientists
Hazen and Sawyer, RC.
975 Ar[nor Godfrey Road
Suite 211
Miami Beach, FL 33140
305532-9292
Fax: 30553,l-8887
June 14, 2003
Alexandra Rolandelli
Sr. Capital Construction Coordinator
CITY OF MIAMI BEACH
Capital Improvement Projects Office
1700 Convention Center Drive
Miami, Florida 33139
CiTY OF MIAMI BEACH
MURANO PROJECT
HAZEN AND SAWYER JOB NO. 4017.000
INVOICE NO. t9
For professional program management services for the month of February 2003, approved pursuant
to Resolution No. 2001-24247 I RDA Resolution No. 379-2001, and awarded pursuant to RFQ No.
102-99/00.
PROFESSIONAL SERVICES FOR THE PERIOD ENDING FEBRUARY 28, 2003
PROFESSIONAL PERSONNEL HOURS RATE* TOTAL
DEPUTY PROGRAM MANAGER
706 16.0 120.59 1,929.44
CONSTRUCTION COORDINATOR
9.0 124.63 1,121.67
616
DOCUMENT CONTROL MANAGER
008 2.0 47.19 94.38
SPECIALTY REVIEWER
692 1.0 97.52 97.52
528 1.0 97.52 97.52
PROJECT FIELD REPRESENTATIVE II
552 45.5 71.31 3,244.61
74.5
TOTAL LABOR 6,585.14
REIMBURSABLE EXPENSES
MILEAGE
2/28/03 MILEAGE- CHARLES CARRENO 2.88
REPRODUCTION
2/28/03 DECO SERVICES / COLOR PRINTING 3.07
TOTAL REIMBURSABLES
5.95
TOTAL THIS INVOICE 6,591.09.
* Unit rate adjusted as per Agreement between City of Miami Beach and Hazen and Sawyer dated
January 31, 2001; Article 6.4 - Hourly Billing Rate Method, Paragraph 6.4.1.
TOTAL COST TO DATE
PREVIOUSLY BILLED
TOTAL DUE
MAXIMUM NOT-TO-EXCEED
MONIES REMAINING
69,796.69
63,205.60
6,591.09
69,267.00
(529.68)
New Yor~. I~Y, A~mon~. ~Y ' Rarest. tit * OetroK. Mt · Philadelphia. PA · Rar~0h. ftC · Charlotte. NC ° Faiffax. VA · Atlanta. GA · Hoilywo~l. FL · Boca Raton. FL · Foal pleme. FL · J~cksonville, FL · Miami. FL · SarasOla. FL · Tampa. FL
~CHARGEABLE
MONTHLY EXPENSE REPORT- HAZEN AND SAWYER, P.C.
'"Z.~ o"~
ACCOUNT AND TRIP TO:
TIC TS
OUT O, EX i'Y~ ]'Et
TOTAL
J.#
CK. # DATE
ACCT. AMT. JOI NO. PH
ADVANCES & CHARGED ITEMS:
FROM LAST MONTH
CASH ADVANCED
TICKETS ADVANCED
CHARGEDITEM$(AVIS
HERTZ, NATIONAL, ATP)
TOTAL COSTS ~'~ ~
EMPLOYEE'E 116N~TUNE
Deco Services & Color Printing Inc.
Office: 1561 Alton Ct. Phone: 30~-673-4~00
Fax: 30~-673-1888 Miami Beach, FL 33139
Mailing Address:
1602 Alton Rd. PMB 437 Miami Beach, FL 33139
Bill To:
HAZEN AND SAWYER
4000 HOLLYWOOD BLVD
SUITE0750N
HOLLYWOOD, FL 33021
4017.000.099 x c.o.D, o3/o3/~oo3 1
Qty Description Price Qty .Amount Taxed
2 P9 30X42 REOULAR S1.44 S2.88 X
SubTo~!
T~
Total
Applied
Balance
$2.88
$0.00
$0.19
$3.07
HAZEN AND SAWYER
Environmental Engineers & Scientists
Hazen and Sawyer, P.C.
975 Arthur Godfrey Road
Suite 211
Miami Beach, FL 33140
305532-9292
Fax: 305534-8887
June14,2003
Alexandra Rolandelli
Sr. Capital Construction Coordinator
CITY OF MIAMI BEACH
Capital Improvement Projects Office
1700 Convention Center Drive
Miami, Florida 33139
CITY OF MIAMI BEACH
MURANO PROJECT
HAZEN AND SAVVYER JOB NO. 4017.000
INVOICE NO, 20
For professional program management services for the month of March 2003, approved pursuant to
Resolution No. 2001-24247 / RDA Resolution No. 379-2001, and awarded pursuant to RFQ No. 102-
99/00.
PROFESSIONAL SERVICES FOR THE PERIOD ENDING MARCH 31,2003
PROFESSIONAL PERSONNEL
DEPUTY PROGRAM MANAGER
706
CONSTRUCTION COORDINATOR
616
DOCUMENT CONTROL MANAGER
008
SPECIALTY REVIEWER
692
528
PROJECT FIELD REPRESENTATIVE II
552
HOURS RATE* TOTAL
37.0 120.59 4,461.83
13.0 124.63 1,620.19
3.0 47.19 141.57
3.0 97.52 292.56
1.0 97.52 97.52
36.0 71.31 2,567.16
93.0
TOTAL LABOR 9,180.83
TOTAL THIS INVOICE 9,180.83
* Unit rate adjusted as per Agreement between City of Miami Beach and Hazen and Sawyer dated
January 31, 2001; Article 6.4 - Hourly Billing Rate Method, Paragraph 6.4.1.
TOTAL COST TO DATE
PREVIOUSLY BILLED
TOTAL DUE
MAXIMUM NOT-TO-EXCEED
MONIES REMAINING
78,977.52
69,796.69
9,180.83
69,267.00
(9,710.52)
New York, NY * Armonk, NY · Rarnsey, NJ · Dett'o~t, MI - phiiadelphia, PA · Raleigh, NC · Char~tte, NC · Fairfax, VA · Atlanta, GA · H~lywood, FL * BOCa R~,ton, FL · Foff Pierce, FL · Jacksonvllia, R. * Miami, FL · ~arasota, FL ° Tampa, FL
HAZEN AND SAWYER
Environmental Engineers & Scientists
Hazen and Sawyer, P.C.
975 Arthur Godfrey Road
Suite 211
Miami Beach, FL 33140
305 532-9292
Fax: 305 534-8887
June 14,2003
Alexandra Rolandelli
Sr. Capital Construction Coordinator
CITY OF MIAMI BEACH
Capital Improvement Projects Office
1700 Convention Center Ddve
Miami, Florida 33139
CITY OF MIAMI BEACH
MURANO PROJECT
HAZEN AND SAWYER JOB NO. 4017.000
INVOICE NO. 21
For professional program management services for the month of April 2003, approved pursuant to
Resolution No. 2001-24247 / RDA Resolution No. 379-2001, a,nd awarded pursuant to RFQ No. 102-
99/00.
PROFESSIONAL SERVICES FOR THE PERIOD ENDING APRIL 30, 2003
PROFESSIONAL PERSONNEL
DEPUTY PROGRAM MANAGER
706
CONSTRUCTION COORDINATOR
616
DOCUMENT CONTROL MANAGER
O08
HOURS RATE* TOTAL
19.0 120.59 2,291.21
8.0 124.63 997.04
4.0 47.19 188.76
31.0
TOTAL LABOR 3,477.01
REIMBURSABLE EXPENSES
MILEAGE
4/4/03 MILEAGE - CHARLES CARRENO
4/4/03 MILEAGE - JOHN HOFFMAN
4/4/03 MILEAGE ' CODREY ALLEN
8.64
2.52
15.12
TOTAL REIMBURSABLES 26.28
TOTAL THIS INVOICE 3,503.29
* Unit rate adjusted as per Agreement between City of Miami Beach and Hazen and Sawyer dated
January 31, 2001; A~ticle 6.4 - Hourly Billing Rate Method, Paragraph 6.4.1.
TOTAL COST TO DATE
PREVIOUSLY BILLED
TOTAL DUE
MAXIMUM NOT.TO-EXCEED
MONIES REMAINING
82,480.81
78,977.52
3,503.29
69,267.00
(13,213.81;
MI · Pfliladelph~ PA Rale oh NC Charlotte NC * Faid~x VA · Aflaflta GA · Hollywood, FL. Boca Ratofl. FL. Fort Pierce. FL. Jacksom, ille, FL. Miami, FL * Sarasota, FL. Tampa, FL
·Armonk, NY · Ramsey, NJ · Detroit,
N~rn8
CHARGEABLE
Emp. No. 552 Month March 2003
ACCOUNT AND TRIP TO:
oUT OF
POCKET
4017.000
4017.000
4017.000
4017.000
4017.000
4017,000
miles 0 0.360
6 miles ~} 0.360
6 miles{} 0.360
6 mlles O 0.360
6 miles~} 0.360
6 mlles O 0.360
6 miles O 0.360
Office Mliml
TICKETS &
EXPENSES TOTAL
J.#
CK #
DA"I'E
CKD.
ADV~qGE8 & C:HAROED ITEMS:
FROM LAST MONTH
CASH ADVANCED
TICKET ADVANCED
CHARGED I'[EMS (AVIS
HER3'Z, NATIONAL,ATP)
TOTAL COST ~
LESS ADVANCES
LESS CHARGED II'EMS
BALANCE DUE
office
( x )ME 15.12
MONTHI-Y EXPENSE REPORT m HAZEN; AND SAWYER, P.e.
~ '-T'-- ~ OUT OFC~iN' TOTAL
-- ~ A ITEM POCKET
i-l!//lilllP ii
I i l---'~ .... iii
~ .t~
j, I ADVANC[I t GHANGED IT[MI: TOTAL GOITI
CHANGKD ITEMI (AVII ~
HEN~, NATIONA~ ATP)
EMPLOYERS Ile~Nl
CHARGEABLE
MONTHLY EXPENSE REPORT - HAZEN AND SAWYER, P.C.
616 Month March 2003 ~ Miami
N~IfTiO dOflfl ti. ng,,m,,n
't TiCK=¥$ &
'~ ITEM OUT OF EXPENSES TOTAL
:)A'L~ ACCOUNT AND TRIP TO:. S POCKET CHARGED OR
JOB NO.
03 Bay R_oad 4014.003 97 4 miles ~ 0.360 _._ Sl 44 $1 44
04 lou~h Poirde 4014.00~ 97 6 mil~ ~ 0.380 ._ $2 88 $2 88
05 Bay F:c,~ 4014.003 g? 4 miles
06 Bay ~__o~_,_", 4014.003 97 4 miles ~ 0.360 $1 44 $1 44.
07 Ba__y Road 4014.003 97 4 miles ~ 0,360 $1 44 $1 44
07 8ouCh Poin~ 4014.003 97 8 m~l~ t~ 0.350 , $2 88 $2 88
13 .C_!.i~_ ' ..... 4014.003 97 4 miles(~ 0.350 S1 44 S1 44
14 South Pointe 4014.003 97 8 miles ~ 0.360 _ $2 88 $2 88
16 Murano 401~..00~ 9d) ? miles 0 0.360 $2 52 $2 52
18 ~ufla Point~ 4014.003 97 8 miles
20 ,. ~__R0ad 4014.003 67 4 miles ~ 0.360 $1 44 $1 44
__2_4_ ...... _W___~_hl__~ _k~n.__A._v~.nu__e__ 4014.003 97 6 miles (0 0.360 $2 16 $2 16
26 Washl~r~o.. n____A~nu~ 4014.003 97 6 mil~ I~1 0.360 .___ $2 16 $2 16
27 Bay Road 40t4.503 97 4 miles ~ 0.360 ._, $1 44 $1 44
28 W_~shir~on Avenue 4014.003 97 6 miles i~ 0.:~0 ........ $2 16 $2 16
J.#
CK.# DATE
AM'rS CKD.
ACCT. AMT. dOB NO.
FROM LAST MONTH LESS ADVANCES
CASH ADVANCED LESS CHARGED iTEMS
BALANCE DUE
office
,/
CHA~GED r~EMS (A~S
HERTZ, NATIONAl,ATP)
HAZEN AND SAWYER
Environmental Engineers & Scientists
Hazea and Sawyer, P.C.
975 Arthur Godfrey Road
Suite 211
Miami Beach, FL 33140
305532-g292
Fax: 305534-8887
June14,2003
Alexandra Rolandelli
Sr. Capital Construction Coordinator
CITY OF MIAMI BEACH
Capital Improvement Projects Office
1700 Convention Center Drive
Miami, Flodda 33139
CITY OF MIAMI BEACH
MURANO PROJECT
HAZEN AND SAWYER JOB NO. 4017.000
INVOICE NO. 22
For professional program management services for the month of May 2003, approved pursuant to
Resolution No. 2001-24247 / RDA Resolution No. 379-2001, and awarded pursuant to RFQ No. 102,
99~00.
PROFESSIONAL SERVICES FOR THE PERIOD ENDING MAY 31,2003
PROFESSIONAL PERSONNEL HOURS RATE* TOTAL
DEPUTY PROGRAM MANAGER
706
DOCUMENT CONTROL MANAGER
008
9.0 120.59 1,085.31
3.0 47.19 141.57
12.0
TOTAL LABOR 1,226.88
REIMBURSABLE EXPENSES
MILEAGE
4/30/03 MILEAGE- JOHN HOFFMAN
2.88
TOTAL REIMBURSABLES
2.88
TOTAL THIS INVOICE 1,229.76.
* Unit rate adjusted as per Agreement between City of Miami Beach and Hazen and Sawyer dated
January 31, 2001; Article 6.4 - Hourly Billing Rate Method, Paragraph 6.4.1.
TOTAL COST TO DATE
PREVIOUSLY BILLED
TOTAL DUE
MAXIMUM NOT-TO-EXCEED
MONIES REMAINING
83,710.57
82,480.81
1,229.76
69,267.00
(14,443.571
- tlotte NC Far'ex VA°Atlanta {iA Hollywood FLoBacaltat~n FL.R~Pierce, FL Jacksonville, FL Ml~m~,Ft.*Sar~sota FL Tampa FL
New y~)rk, Ny. Arrnonk, Ny. Ramsey, Nj ° Detroit, Mi · philadelphia, PA. Raleigh, NC ' t;ha ' . , · · · , , · ,
CHARGEABLE
MONTHLY EXPENSE REPORT - HAZEN AND SAWYER, P.C.
Name John O. Hoffman 3. No. 616 Month
'1' TICKETS
~.?z ACCOUNT AND TRIP TO: ~' OUT OF F-J4PENSES
s ITEM TOTAL
POCKET CHARGED OR
JOB NO.
,~--2 =~=~ ADVANCED
-i-~ ~ ~ o_! _' ....... mmmmm _ j,~
~ ~ o? _~ mm mm mmmmmmml
24 Mumno 40'17.003 O? 8 mi~ ~__0.300 $2 88 $~' B8
25 ~mllmmlallmmm ~ _97_.
*" ADVANCES & C'IA~i~ED rrE¥.~: TOTAL COST 22.32
# DATE FROM LA~'r Jao~r~.l _ LESS ADVANCES
~,$ CKD. CASH ADVANCED LESS CHARGED ITEMS
CT. AMT, JO~ NO. BALANCE
office
( X )ME
T~ADVANCED
CHARGED rTEMS (AVIS
HERTZ. NATIONAL~TP)
HAZEN AND SAWYER
Environmental Engineers & Scientists
Hazen and Sawyer, RC.
975 An'hut Godfrey Road
Suite 211
Miami Beach, FL 33140
305 532-9292
lax: 305 534-8887
June14,2003
Alexandra Rolandelli
Sr. Capital Construction Coordinator
CITY OF MIAMI BEACH
Capital Improvement Projects Office
1700 Convention Center Drive
Miami, Florida 33139
CITY OF MIAMI BEACH
MURANO PROJECT
HAZEN AND SAWYER JOB NO. 4017.000
INVOICE NO. 23
For professional program management services for the month of June 2003, approved pursuant to
Resolution No. 2001-24247 / RDA Resolution No. 379-2001, and awarded pursuant to RFQ No. 102-
99/00.
PROFESSIONAL SER¥1CES FOR THE PERIOD ENDING JUNE 30, 2003
PROFESSIONAL PERSONNEL
DEPUTY PROGRAM MANAGER
706
DOCUMENT CONTROL MANAGER
008
PROJECT FIELD REPRESENTATIVE II
552
HOURS RATE* TOTAL
7.0 120.59 844.13
3.0 47.19 141.57
17.0 71.31 1,212.27
27.0
TOTAL LABOR 2,197.97
TOTAL THIS INVOICE 2,197.97
* Unit rate adjusted as per Agreement between City of Miami Beach and Hazen and Sawyer dated
January 3i, 2001; Article 6.4 - Hourty Billing Rate Method, Paragraph 6.4.1.
TOTAL COST TO DATE
PREVIOUSLY BILLED
TOTAL DUE
MAXIMUM NOT-TO-EXCEED
MONIES REMAINING
85,908.54
83,710.57
2,197.97
69,267.00
(16,641.54)
New Yock. NY * Nmonk. NY · Ramsey, NJ · Detroit, MI · philadelphia,, PA · Ralaigh, NC · Charlotte, NC · Faidax. VA · Attanta. GA * Holtywo~t, FL · Boca Raton, FL · Forl Pierce. FL · Jacksonvtlla, FL · Miami, FL · Sara$ota, FL · Tampa, FL
REDEVELOPMENT AGENCY
COMMISSION ITEM SUMMARY
Condensed Title:
A resolution appropriating $56,307 from FY 2003/2004 South Pointe Tax Increment Funds for additional
services to be provided pursuant to the Program Management Services Agreement between the City of
Miami Beach and Hazen and Sawyer, P.C., further approving a Second Amendment to the Agreement to
provide additional professional program management services, and authorizing the Executive Director to
execute the Second Amendment to the Agreement, in a form to be approved by the Administration and the
City Attorney.
Issue:
Shall the Chairman and Members of the Redevelopment Agency appropriate an additional $56,307 from the
South Pointe Tax Increments Funds for continued program and construction management services to be
provided by Hazen and Sawyer, P.C., with respect to the City's ongoing improvements in the South Pointe
area in connection with the 1998 Settlement Agreement with Portoflno in relation to obligations resulting from
the construction of the Murano, Murano Grande, and ICON developments, until approximately November
2003, at which time it is anticipated that the 2003 SSDI North seawall improvements will be completed?
Item Summary/Recommendation:
Adopt the resolution.
Advisory Board Recommendation:
N/A
Financial Information:
Funds: 1 $56,307
2;
3:
Finance Dept. T°~l; $56,307
City Clerk's Office Legislative Tracking:
I Christina M. Cuervo/Anna Parekh
Sign-Offs:
Department Director ~si~tant City M~nage~
T:~.GEN DA~2003~jul3003~rda\Hazen SawyerSU M M.doc
AGENDA ITEM
DATE
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.ci.rniami-beach.fl.us
To:
From:
Subject:
REDEVELOPMENT AGENCY MEMORANDUM
Date: July 30, 2003
Chairman and Members of the Board
Of the Miami Beach Redevelopment Agency
Jorge M. Gonzalez ~ i/,/~c~
Executive Director
A RESOLUTION OF THE CHAIRMAN AND MEMBERS OF THE MIAMI BEACH
REDEVELOPMENT AGENCY APPROPRIATING $56,307 FROM FY 200312004
SOUTH POINTE TAX INCREMENT FUNDS FOR ADDITIONAL SERVICES TO
BE PROVIDED PURSUANT TO THE PROGRAM MANAGEMENT SERVICES
AGREEMENT BETVVEEN THE CITY OF MIAMI BEACH AND HAZEN AND
SAVVYER, P.C., APPROVED PURSUANT TO RESOLUTION NO. 2001-24247 /
RDA RESOLUTION NO. 379-2001, AS AMENDED JUNE 27, 2001, PURSUANT
TO RESOLUTION NO. 2001-24501 / RDA RESOLUTION NO. 389-2001;
FURTHER APPROVING A SECOND AMENDMENT TO THE AGREEMENT TO
PROVIDE ADDITIONAL PROFESSIONAL MANAGEMENT SERVICES; AND
AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE THE SECOND
AMENDMENT TO THE AGREEMENT, IN A FORM TO BE APPROVED BY THE
ADMINISTRATION AND THE CITY ATTORNEY.
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution.
ANALYSIS:
On January 31, 2001, the Mayor and City Commission, and RDA Board adopted Resolution No.
2001-24247 and 379-2001, respectively, authorizing execution of an Agreement between the City
and Hazen and Sawyer P.C., to provide Professional Program Management Services for assigned
capital projects. On June 27, 2001, by Resolution No. 2001-24501 and RDA Resolution No. 389-
2001, an additional $44,267 from FY 2001 South Pointe Tax Increment Funds were appropriated in
order that additional services be provided by Hazen & Sawyer, P.C., relating to the obligations set
forth in the Portofino Settlement Agreement, and further authorizing execution of the necessary First
Amendment to the Agreement, which covered a period from June 8, 2001 through December 15,
2001.
Hazen and Sawyer's program and construction management services for the City of Miami Beach
include the administration and construction supervision of approximately 65 infrastructure
improvement projects including the five-phase South Pointe Streetscape Project. Additionally,
Hazen and Sawyer serves as the City's program manager with respect to the City's obligations as
they relate to the Portofino Settlement Agreement. Construction bids obtained by The Related
Group (TRG) are reviewed by Hazen and Sawyer. Progress payment requisitions prepared by
TRG's contractor are reviewed by Hazen and Sawyer and recommended for payment to the
City/RDA. The scope of Hazen and Sawyer's services consists of the following:
Assisting the City in reviewing construction documents prepared by others.
Assisting the City in reviewing cost estimates/bid proposals prepared by others.
Limited construction observation as it relates to utility relocation, seawall
construction/rehabilitation, Alton Road driveway opening and pedestrian access way,
parking lot construction, and environmental remediation activities.
July 30, 2003
RDA - Commission Memorandum
Hazen and Sawyer Appropriation & Second Amendment to Program Management Agreement
Page 2 of 2
Attendance at up to 12 meetings to resolve outstanding issues and/or discuss project
progress with the developer and/or City staff.
Hazen and Sawyer's services for the Portoflno/Murano Project also includs construction
administration, scheduling, monitoring, budget evaluation, consultants/contractors contract
administration, design revisions evaluation and implementation, constructability review and
associated cost evaluation and recommendation. Fee estimates were based upon proposed
manpower allocations and hourly billing rates for the Agreement contract term.
Hazen and Sawyer expended the $44,267 appropriated by the City Commission/RDA on June 27,
2001, associated with the additional duties to be provided under the First Amendment to the
Agreement through December 15, 2001. Therefore, on June 4, 2002, the Administration authorized
Hazen & Sawyer to provide additional services related to the requirements of the SSDl-South and
SSDA-North parcels, for an additional amount not to exceed $25,000 for services through February
28, 2003. Therefore, the original appropriation of January 31,2001, has been increased by a total
aggregate amount of $69,267 for additional services provided through February 28, 2003.
However, the City's obligations as they relate to the Portofino Settlement Agreement have not been
completed and it is in the City's best interest to continue to retain Hazen and Sawyer as the City's
program and construction services manager with respect to the City's ongoing improvements in the
South Pointe area associated with the 1998 Settlement Agreement with Portoflno in relation to
construction obligations resulting from the construction of the Murano, Murano Grande, and ICON
developments, as follows:
Alton Road Staging Area Phase 2
72-inch diameter stormwater relocation
Alaska Parcel Temporary Baywalk
Alton Road Improvements 3~ to 4th Streets
2003 SSDI North seawall repairs/rehabilitation
2004 SSDI North seawall repairs/rehabilitation; and
It is therefore practical to increase the scope and budget of Hazen & Sawyer's contract in order that
it may continue to provide assistance to the City relating to various improvements. The fee
estimates of $56,307 (outlined in the attached letter from Hazen and Sawyer, dated July 15, 2003)
are for the additional time frame and continued services required until approximately November
2003, at which time it is anticipated that the 2003 SSDI North seawall improvements will be
completed.
JMGIC~Iap
T:~,GEN DA~003~jul3003~d a\H azen SawyerM E MO-doc