2003-25266 ResoRESOLUTION NO. 2003-25266
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, CONFIRMING THE
CITY'S POLICY TO USE THE
RUNZHEIMER MEAL AND LODGING COST
INDEX FOR PER DIEM AND TRAVEL
EXPENSES.
WHEREAS, pursuant to Senate Bill 1426, which was passed during the regular
session of the 2003 Florida Legislature, Section 166.021(10)(b) of the Florida Statutes
was amended to provide that any municipality may establish a per diem and travel
expense policy which varies from the provisions of Section 112.061 of the Florida
Statutes; and
WHEREAS, Section 166.021(10)(b), as recently amended, provides that any
municipal policy which existed as of January 1, 2003 shall be valid and in effect for that
municipality until otherwise amended; and
WHEREAS, 166.021(10)(b) of the Florida Statutes, as amended, further states
that a municipality that provides a per diem and travel expense policy pursuant to this
subsection shall be deemed to be exempt from all provisions of Section 112.061 of the
Florida Statutes; and
WHEREAS, the reimbursement amounts provided in Section 112.061 of the
Florida Statutes are outdated, restrictive, and provide for unreasonable reimbursement
amounts for persons traveling on City business; and
WHEREAS, City policy existing as of January 1, 2003 for the reimbursement of
per diem and travel expenses for persons traveling on City business was the Runzheimer
Meal and Lodging Cost index which is based upon reasonable amounts for travel and per
diem expenses; and
WHEREAS, the Administration recommends that the City Commission confirm
and formalize its policy to use the Runzheimer Meal and Lodging Cost Index as its
method of reimbursement of per diem and travel expenses for persons traveling on City
business.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND
CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA that the
Runzheimer Meal and Lodging Cost Index should continue to be utilized to reimburse
persons traveling on City business for per diem and travel expenses and is hereby
confirmed as City policy.
PASSED AND ADOPTED this 30th
ATTEST
,2003
MAYOR
CITY CLERK
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
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CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution authorizing the City to use the Runzheimer Meal and Lodging Cost Index for determining
reimbursement amounts for per diem and travel related expenses.
Issue:
Should the use the Runzheimer Meal and Lodging Cost Index for per diem and travel expenses vs. the
amounts identified in Florida Statute 112.061 ?
Item Su mmarylRecommendation:
IThe Administration recommends that the City Commission adopt the Resolution and authorize the City to
use the Runzheimer Meal and Lodging Cost Index for reimbursement of travel expenses.
Advisory Board Recommendation:
Financial Information:
,,
Finance Dept. :Total
:
City Clerk's Office Legislative Tracking:
Si n-Offs:
AGENDA ITEM
DATE
COMMISSION MEMORANDUM
To:
From:
Subject:
Mayor David Dermer and Date: July 30, 2003
Members of the City Commission
Jorge M. Gonzalez
City Manager
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, CONFIRMING THE CITY'S POLICYTO USE
THE RUNZHEIMER MEAL AND LODGING COST INDEX FOR PER DIEM
AND TRAVEL EXPENSES.
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution.
ANALYSIS:
On June 11, 2003 Governor Bush signed Senate Bill 1426. This legislation gives local
governments the authority to provide their own policies for reimbursement of travel
expenses and per diem. The City will use the Runzheimer Meal and Lodging Cost index
(attached) to determine reimbursement of these related expenses. If a municipality does
not provide for its own per diem and travel policy, expenses are subject to the previsions in
Section 112.061 of the Florida Statutes. These previsions are very restrictive- for
example breakfast is limited to $3.00, lunch to $6.00 and dinner to $12.
The City feels that using the Runzheimer Index is a more reasonable method of
reimbursing employees for expenses incurred while traveling on City business. This report
is based on average costs of lodging and meals in cities across the country and has been
used by the City for numerous years. Expenses are paid based on the area where travel
is occurring
CONCLUSION:
The Administration recommends that the City Commission adopt the Resolution and
base the reimbursement of travel related expenses on the Runzheimer Hotel and Meal
Cost Index.
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