RESOLUTION 84-17627 RESOLUTION NO. 84-17627
A RESOLUTION PROMULGATING GUIDELINES AND DIRECTIVES FOR
THE GOVERNANCE OF THE SEVERAL ADVISORY BOARDS AND COMMITTEES
OF THE CITY; REPEALING RESOLUTION NO. 13248
WHEREAS, the City Commission of the City of Miami Beach has found and determined
that the promulgation of certain specific rules, guidelines and standards for the
committees of the City would assist said committees in the due and proper conduct
of their meetings, and would be of assistance in the achievement of the objectives
and reasons for being of said boards and committees;
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Miami Beach,
Florida, that the following guidelines, standards and procedural directives he and
the same are hereby established for the proper conduct and governance of the business
of each of the several and various advisory boards and committees of the City:
1. That it shall be the duty and obligation of each of the several advisory
boards and committees to keep, or cause to be kept, adequate and accurate
minutes or summary notes of the proceedings of each and every meeting of said
board or committee. Three copies of such minutes or summary notes shall be
transmitted with all possible promptitude to the City Clerk for distribution.
2. That at the organizational meetings of each of the said boards or committees,
the membership shall, within the confines and limits of the City Commission
resolution or ordinance creating such board or committee, adopt, promulgate and
incorporate into its records a statement of the proper and duly authorized goals
and objectives of such board or committee. That in the event of substantial
disagreement among the members of the particular board or committee as to what
constitutes a proper and authorized goal or objective of the particular board
or committee, the existence of the issue, and the specific nature thereof, shall
be certified by the board or committee to the City Clerk for transmission to
the City Commission, which shall thereafter proceed promptly to resolve and
determine the same.
3. It shall be the duty and objective of the Chairman or presiding officer of
each of the boards or committees to call, or cause to be called, the roll
of members, and the minutes or summary notes of each meeting of such board or
committee shall accurately reflect the presence or absence, as the case may be,
of each member of such board or committee.
4. It is hereby made the rule and condition of appointment and continued member-
ship of each and every member of each of the several boards and committees
that three successive absences (unless the governing resolution or ordinance
proves otherwise) by any member of any board or committee from said number of
duly held or called meetings of said board or committee, without good and suffi-
cient cause therefor, shall be deemed good and sufficient cause for the removal
of such member from the membership of any board or committee by the City Com-
mission or individual Commissioner making such appointment, and such removal
shall create a vacancy in the membership which shall be filled in the same manner
as the original appointment.
5. The failure of any City advisory board or committee to meet with sufficient
frequency to duly transact the business of said board or committee, or to
meet a minimum of once per calendar quarter, shall result in the automatic
dissolution of the board or committee.
6. That the City Clerk shall periodically provide the City Commission with
the attendance reports or such information concerning the respective board
or committees as may be needed.
7. That Resolution No. 13248, adopted April 7, 1971, be and the same is hereby
repealed.
PASSED and ADOPTED this 18th day of January 1984.
ATT ST: Mayor
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ORIGINAL
RESOLUTION NO. 84-17627
(Promulgating guidelines and directives
for the governance of the several
y Advisory Boards and Committees of the
City; repealing Resolution No. 13248