HomeMy WebLinkAbout2003-25286 Reso
RESOLUTION NO. 2003-25286
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING
AND AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE AMENDMENT NO. 1 TO THE AGREEMENT
BETWEEN THE CITY OF MIAMI BEACH AND URS
CORPORATION - SOUTHERN, DATED JUNE 27, 2001 TO
PROVIDE PROGRAM MANAGEMENT SERVICES FOR THE
DESIGN AND CONSTRUCTION OF A MULTIPURPOSE
MUNICIPAL FACILITY TO BE CONSTRUCTED IN THE
PARKING LOT ADJACENT TO CITY HALL IN AN AMOUNT
NOT TO EXCEED $1,003,882; AND FURTHER
APPROPRIATING FUNDS FROM THE PARKING
ENTERPRISE FUND FOR SAID AMENDMENT.
WHEREAS, on June 27, 2001, the Mayor and City Commission approved
Resolution No. 2001-24499, authorizing the City to enter into an agreement with URS
Corporation-Southern ("URS") for Program Management Services to manage construction
projects for Facilities and Parks ("Program"), pursuant to the guidelines established in the
Request of Qualifications No. 111-99/00; and
WHEREAS, under the agreement, URS assists City staff in the planning,
programming, design review, construction administration, and scheduling, budgeting and
consultant coordination for the projects included in the agreement; and
WHEREAS, since the commencement of the Program, URS has been providing
satisfactory professional services and building a good relationship with the City staff in
assisting with the coordination of the projects; and
WHEREAS, on September 21, 2001, ZJ'scovich, Inc., delivered a Preliminary
Proposed Master Plan ("Master Plan") for the 17 Street Surface Lots that addresses the
needs of the Convention Center and the New World Symphony area; and
WHEREAS, the Master Plan evaluates parking and transportation requirements,
examines the need for an open space public plaza, identifies opportunities for gateway
entrance features, evaluates the need for and location of an Intermodal Center, studies
streetscape design changes related to proposed bus route changes and complements the
adjacent urban relationships and historic districts; and
WHEREAS, the Master Plan was approved in concept by the City Commission on
October 17, 2001 and was revised (as to form) on May 16, 2002; and
WHEREAS, the Master Plan not only reflects updated conditions in the area since
the inception of the original City Center Historic Convention Village Redevelopment and
Revitalization Area Plan ("City Center Redevelopment Plan") in 1993, but also functions as
a working document to finalize outstanding urban planning issues essential to the
completion of the City Center Redevelopment Plan; and
WHEREAS, on May 29, 2002, a public hearing was held to consider adopting
certain amendments to the City Center Redevelopment Plan, including the adoption, by
reference, of the Master Plan; and
WHEREAS, on June 19,2002, the City Commission adopted those amendments;
and
WHEREAS, the City is now proposing to implement Phase I of the Master Plan,
which consists of a multipurpose municipal garage facility to be constructed in the parking
lot adjacent to City Hall; and
WHEREAS, uses for this facility could include a charging facility for the Electrowave
bus system and a related Intermodal Center; additional parking spaces for City Hall, the
Convention Center and the surrounding area; and potentially other additional uses such as
retail I office space; and
WHEREAS, given the proposed demolition of the 17th Street Surface Lots to
accommodate a new public plaza and New World Symphony facility, it is essential to
replace the parking spaces currently available at the 17th Street Surface Lots in a nearby
location to mitigate a negative impact on the parking facilities in the area; and
WHEREAS, the facility would provide approximately 450 to 600 parking spaces for
use, depending on the programmatic uses decided upon for the facility; and
WHEREAS, the proposed total cost of this project is approximately $11 million,
including both hard construction (Construction and Contingency) and soft costs (AlE fees,
CIP Office Fees, Program Management fees, etc.); and
WHEREAS, the primary funding sources include Intermodal Grants (approximately
$6.4 million) and Parking Impact Fees (approximately $8 million); and
WHEREAS, City Center Redevelopment Area TIF funds may also be used if
additional funding is needed; and
WHEREAS, construction of this facility will have to be phased around major City
events, such as the annual boat show, which will affect the completion date; and
WHEREAS, due to the complexity of the project (several different types of uses,
phasing around major City events, limited geographical space, etc.), the City proposes to
use a Program Manager for the project; and
WHEREAS, URS has institutional experience with building parking facilities, and
recently oversaw the construction of a similar facility at the Fort Lauderdale/Hollywood
International Airport; and
WHEREAS, URS has proposed providing Program Management services for this
project for a not to exceed amount of $1 ,003,882, and extending the Agreement through
February 2008 for this project; and
WHEREAS, this fee is based on actual effort, paid on an hourly basis, and
reimbursable expenses for the duration of the project, and the hourly rates utilized in the
calculation of effort are those currently in effect; and
WHEREAS, the Administration recommends that the Mayor and City Commission
authorize the City to execute Amendment NO.1 to the existing Agreement between URS
Corporation-Southern and the City of Miami Beach to provide Program Management
Services for the design and construction of a multi-purpose municipal facility to be
constructed in the parking lot adjacent to City Hall, in an amount not to exceed $1 ,003,882.
NOW, THEREFORE BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission authorize the City to execute Amendment No. 1 to the existing Agreement
between URS Corporation-Southern and the City of Miami Beach to provide Program
Management Services for the design and construction of a multi-purpose municipal facility
to be constructed in the parking lot adjacent to City Hall, in an amount not to exceed
$1,003,882.
PASSED AND ADOPTED this 30th day of July , 2003.
ATTEST:
~'~~
r CITY CLERK
~
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
JM~
Cit)<~
}-1.--~~c)3
Date
CITY OF'MIAMl'BEACH
COMMISSION ITEM SUMMARY
m
Condensed Title:
A Resolution Approving And Authorizing Amendment No.1 To The Agreement Between The City Of'Miami Beach And
URS Corporation - Southem, Dated June 27, 2001 To Provide Program Management Services For The Design And
Construction Of A Multipurpose Municipal Facility To Be Constructed In The Parking Lot Adjacent To City Hall In An
Amount Not To Exceed $1,003,882; And Further Appropriating Funds From The Parking Enterprise Fund For Said
Amendment.
Issue:
Shall the City approve an Amendment to its Agreement with URS Corporation - Southern to have URS provide Program
Management Services for the design and construction of a multipurpose municipal facility to be constructed in the parking
lot adiacent to City Hall?
Item Summa IRecommendation:
On September 21,2001, Zyscovich, Inc., delivered a Preliminary Proposed Master Plan ("Master Plan") for the 17 Street
Surface Lots that addresses the needs of the Convention Center and the New World Symphony area. The Master Plan
evaluates parking and transportation requirements, the need for an open space public plaza, opportunities for gateway
entrance features, the need for and location of an Intermodal Center, streetscape design changes related to the bus route
changes and complements the adjacent urban relationships and historic districts. It reflects updated conditions in the area
since the inception of the original City Center Historic Convention Village Redevelopment and Revitalization Area Plan ("City
Center Redevelopment Plan") in 1993, and functions as a working document to finalize outstanding urban planning issues
essential to the completion of the City Center Redevelopment Plan. On June 19,2002, the City Commission adopted
amendments to the City Center Redevelopment Plan, including the adoption, by reference, of the Master Plan.
The City is now proposing to implement Phase I of the Master Plan, which consists of a multipurpose municipal garage
facility to be constructed in the parking lot adjacent to City Hall. Uses for this facility could include a facility for the preferred
bus system and a related Intermodal Center; additional parking spaces for City Hall, the Convention Center and the
surrounding area; and potentially other uses, such as retail/ office space. Given the proposed demolition of the 17th Street
Surface Lots to accommodate a new public plaza and New World Symphony facility, it is essential to replace the parking
spaces currently available at the 1 ih Street Surface Lots in a nearby location to mitigate a negative impact on the parking
facilities in the area. The facility would provide approximately 450 to 600 parking spaces for use, depending on the
programmatic uses decided upon for the facility. The proposed total cost of this project is approximately $11 million,
including both hard construction (Construction and Contingency) and soft costs (AlE fees, CIP Office Fees, Program
Management fees, etc.).
Due to the complexity of the project (potentially several different types of uses, phasing around major City events, limited
geographical space, etc.), the City proposes to use a Program Manager for the project. URS has institutional experience
with building parking facilities, and recently oversaw the construction of a similar facility at the Fort Lauderdale/Hollywood
International Airport. The Administration recommends amending the City's agreement with URS to include the Program
Mana ement Services necessa for constructin this facili .
Advisory Board Recommendation:
IN/A
Financial Information:
Source of
Funds:
I I
Finance Dept.
Approved
C. Clerk's Office Le islative Trackin :
M. Alexandra Rolandelli, Senior Capital Projects Coordinator
AGENDA ITEM
DATE
~7B
7-30-t/3
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.miamibeachfl.gov
COMMISSION MEMORANDUM
To:
Mayor David Dermer and
Members of the City Commission
Date: July 30,2003
From:
~~
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO.1 TO THE
AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND URS
CORPORATION - SOUTHERN, DATED JUNE 27, 2001 TO PROVIDE
PROGRAM MANAGEMENT SERVICES FOR THE DESIGN AND
CONSTRUCTION OF A MULTIPURPOSE MUNICIPAL FACILITY TO BE
CONSTRUCTED IN THE PARKING LOT ADJACENT TO CITY HALL IN AN
AMOUNT NOT TO EXCEED $1,003,882; AND FURTHER
APPROPRIATING FUNDS FROM THE PARKING ENTERPRISE FUND
FOR SAID AMENDMENT.
Jorge M. Gonzalez
City Manager
Subject:
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution.
FUNDING:
Funds in the amount of $1,003,882 are available from the Parking Enterprise Fund.
BACKGROUND:
On June 27,2001, the Mayor and City Commission approved Resolution No. 2001-24499,
authorizing the City to enter into an agreement with URS Corporation-Southern ("URS") for
Program Management Services to manage construction projects for Facilities and Parks
("Program"), pursuant to the guidelines established in the Request of Qualifications No.
111-99/00. Under the agreement, URS assists City staff in the planning, programming,
design review, construction administration, and scheduling, budgeting and consultant
coordination for the projects included in the agreement. Since the commencement of the
Program, URS has been providing satisfactory professional services and building a good
relationship with the City staff in assisting with the coordination of the projects.
On September 21,2001, Zyscovich, Inc., delivered a Preliminary Proposed Master Plan
("Master Plan") for the 17th Street Surface Lots that addresses the needs of the Convention
Center and the New World Symphony area. The Master Plan evaluates parking and
transportation requirements, examines the need for an open space public plaza, identifies
City Commission Memorandum
July 30, 2003
URS Additional Services
Page 2 of 3
opportunities for gateway entrance features, evaluates the need for and location of an
Intermodal Center, studies streetscape design changes related to proposed bus route
changes and complements the adjacent urban relationships and historic districts.
The Master Plan was approved in concept by the City Commission on October 17, 2001 and
was revised (as to form) on May 16, 2002. It not only reflects updated conditions in the area
since the inception of the original City Center Historic Convention Village Redevelopment and
Revitalization Area Plan ("City Center Redevelopment Plan") in 1993, but also functions as a
working document to finalize outstanding urban planning issues essential to the completion of
the City Center Redevelopment Plan. On May 29, 2002, a public hearing was held to
consider adopting certain amendments to the City Center Redevelopment Plan, including the
adoption, by reference, ofthe Master Plan. On June 19, 2002, the City Commission adopted
those amendments.
The City is now proposing to implement Phase I of the Master Plan, which consists of a
multipurpose municipal garage facility to be constructed in the parking lot adjacent to City
Hall. Uses forthis facility could include a charging facility for the Electrowave bus system and
a related Intermodal Center; additional parking spaces for City Hall, the Convention Center
and the surrounding area; and potentiallJ;' other additional uses such as retail / office space.
Given the proposed demolition of the 17 Street Surface Lots to accommodate a new public
plaza and New World Symphony facility, it is essential to replace the parking spaces currently
available at the 17'h Street Surface Lots in a nearby location to mitigate a negative impact on
the parking facilities in the area. The facility would provide approximately 450 to 600 parking
spaces for use, depending on the programmatic uses decided upon for the facility.
The proposed total cost of this project is approximately $11 million, including both hard
construction (Construction and Contingency) and soft costs (AlE fees, CIP Office Fees,
Program Management fees, etc.). The primary funding sources include Intermodal Grants
(approximately $6.4 million) and Parking Impact Fees (approximately $8 million). City Center
Redevelopment Area TIF funds may also be used if additional funding is needed.
A Preliminary Schedule for the Project is included as Exhibit "A". It is important to note that
the construction of this facility will have to be phased around major City events, such as the
annual boat show, which will affect the completion date. The major stages of the Project are
estimated to be completed as follows:
. AlE Contract Award - April 2004
. BODR Approval - March 2005
. Design Review Board Approval - July 2005
. Construction Documents Completion - June 2006
. Construction Substantial Completion - November 2007
. Construction Final Completion - February 2008
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.1. .
P COMPANY ST I
PROGRAM MANAGEMENT . .
PROGRAM DIRECTOR URS I OK Osborn $ 159,462
ADMIN. ASSISTANT $ -
CONSTRUCTION MANAGER URS $ -
DESIGN MANAGER URS $ 22,278
SR. PROJECT MANAGER URS $ -
MANAGING PRINCIPAL I CONTRACT ADMINISTRATOR URS Nardone $ 15,548
. . . .....'.; p~P13RAM"QOCUMEN'1CONTROLS .; .;"" . ',' , " '..---CC
PROGRAM & DOCUMENT CONTROLS MANAGER 2 URS/OK $ -
PROGRAM & DOCUMENT CONTROLS MANAGER 1 URS Minnery $ 101,832
DOCUMENT CONTROL CLERK URS Borrego $ 37,588
.;.;;'.;";; .. .. $ 336,707
, . . . '. PRpJECTSUPPORT SERVICES. .. . ;. .. .........~
PROJECT MANAGER 2 URS/OK Poleo $ -
PROJECT MANAGER 1 URS Fernandez $ -
PROJECT MANAGER 1 URS Hosein $ -
PROJECT MANAGER 2 URS/OK Escalante $ 632,290
URS Talavera $ -
FIELD OBSERVER 2 URS Bell $ -
FIELD OBSERVER 1 URS Molendyk $ -
FIELD OBSERVER 1 $ -
FIELD OBSERVER 2 $ -
. . . ." '. .'.' ..;.... .. . 'S!iJBlfOTll'PlU · . .' f $ 632,290
~.;.....;..;.;\
. ;;. $ 968,998
, . .'. . " '. .... .-:-'. .. . REBILLABLES .. "; ; . . .; . . '. .;,
Mileage $ 14,904
Cell Phones $ 6,480
Computer Software $ -
Computer Hardware $ -
Reproduction $ 5,400
Postage $ 5,400
Office Supplies $ 2,700
l'" ':lI<llPlII! . ;. $ 34,884
jm:0F)ifii:Hii~b"'i"''''' ,,~' ,,8 ..
I.l' .... · ;.. 'It)J; I. 1 $ 1,003,882
/!',1;. :L"""
7121/2003 10:14 AM
URS Proposeal 071003
Garage 0506 gap Total Garage FYQ4-0B
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. ,
AMENDMENT NO.1
TO THE
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
CITY OF MIAMI BEACH, FLORIDA
AND
URS CORPORATION - SOUTHERN,
IN AN AMOUNT NOT TO EXCEED $1,003,882,
TO PROVIDE PROGRAM MANAGEMENT SERVICES
FOR THE DESIGN AND CONSTRUCTION OF
A MULTIPURPOSE MUNICIPAL FACILITY
TO BE CONSTRUCTED IN THE PARKING LOT
ADJACENT TO CITY HALL (THE "PROJECT")
This Amendment No.1, dated as of July 30, 2003, to that certain Agreement,
dated June 27,2001, by and between the CITY OF MIAMI BEACH, FLORIDA (City),
and URS CORPORATION - SOUTHERN ("URS") (Consultant).
RECITALS
WHEREAS, pursuant to Request for Qualifications (RFQ) No. 111-99/00, to
provide Program Management Services to Manage Construction Projects for Facilities
and Parks (the RFQ); and
WHEREAS, pursuant to the ensuing competitive selection process, the Mayor
and City Commission, adopted Resolution No. 2001-24499, authorizing the City to enter
into the Agreement with URS Corporation-Southern ("URS") for Program Management
Services to manage construction projects for Facilities and Parks ("Program"), pursuant
to the guidelines established in the RFQ No. 111-99/00; and,
WHEREAS, under the Agreement, URS assists City staff in the planning,
programming, design review, construction administration, and scheduling, budgeting
and consultant coordination for the projects included in the agreement; and
WHEREAS, since the commencement of the Program, URS has been providing
satisfactory professional services and building a good relationship with the City staff in
assisting with the coordination of the projects; and
1
. ,
WHEREAS, on September 21, 2001, Zyscovich, Inc., delivered a Preliminary
Proposed Master Plan ("Master Plan") for the 17th Street Surface Lots that addresses
the needs of the Convention Center and the New World Symphony area; and
WHEREAS, the Master Plan evaluates parking and transportation requirements,
examines the need for an open space public plaza, identifies opportunities for gateway
entrance features, evaluates the need for and location of an Intermodal Center, studies
streetscape design changes related to proposed bus route changes and complements
the adjacent urban relationships and historic districts; and
WHEREAS, the Master Plan was approved in concept by the City Commission
on October 17, 2001 and was revised (as to form) on May 16, 2002; and
WHEREAS, the Master Plan not only reflects updated conditions in the area
since the inception of the original City Center Historic Convention Village
Redevelopment and Revitalization Area Plan ("City Center Redevelopment Plan") in
1993, but also functions as a working document to finalize outstanding urban planning
issues essential to the completion of the City Center Redevelopment Plan; and
WHEREAS, on May 29, 2002, a public hearing was held to consider adopting
certain amendments to the City Center Redevelopment Plan, including the adoption, by
reference, of the Master Plan; and
WHEREAS, on June 19, 2002, the City Commission adopted those
amendments; and
WHEREAS, the City is now proposing to implement Phase I of the Master Plan,
which consists of a multipurpose municipal garage facility to be constructed in the
parking lot adjacent to City Hall; and
WHEREAS, uses for this facility could include a charging facility for the
Electrowave bus system and a related Intermodal Center; additional parking spaces for
City Hall, the Convention Center and the surrounding area; and potentially other
additional uses such as retail / office space; and
WHEREAS, given the proposed demolition of the 1 ih Street Surface Lots to
accommodate a new public plaza and New World Symphony facility, it is essential to
replace the parking spaces currently available at the 1ih Street Surface Lots in a
nearby location to mitigate a negative impact on the parking facilities in the area; and
WHEREAS, the facility would provide approximately 450 to 600 parking spaces
for use, depending on the programmatic uses decided upon for the facility; and
WHEREAS, the proposed total cost of this project is approximately $11 million,
including both hard construction (Construction and Contingency) and soft costs (AlE
fees, CIP Office Fees, Program Management fees, etc.); and
2
WHEREAS, the primary funding sources include Intermodal Grants
(approximately $6.4 million) and Parking Impact Fees (approximately $8 million); and
WHEREAS, City Center Redevelopment Area TIF funds may also be used if
additional funding is needed; and
WHEREAS, construction of this facility will have to be phased around major City
events, such as the annual boat show, which will affect the completion date; and
WHEREAS, due to the complexity of the project (several different types of uses,
phasing around major City events, limited geographical space, etc.), the City proposes
to use a Program Manager for the project; and
WHEREAS, URS has institutional experience with building parking facilities, and
recently oversaw the construction of a similar facility at the Fort Lauderdale/Hollywood
International Airport; and
WHEREAS, URS has proposed providing Program Management services for this
project for a not to exceed amount of $1,003,882, and extending the Agreement through
March 2008 for this project; and
WHEREAS, this fee is based on actual effort, paid on an hourly basis, and
reimbursable expenses for the duration of the project, and the hourly rates utilized in the
calculation of effort are those currently in effect; and
WHEREAS, the City wishes to execute Amendment No. 1 to the existing
Agreement between the City and the Consultant to provide Program Management
Services for the design and construction of a multi-purpose municipal facility to be
constructed in the parking lot adjacent to City Hall (the "Project"), in an amount not-to-
exceed $1,003,882.
NOW, THEREFORE, the parties hereto, and in consideration of the mutual
promises, covenants, agreements, terms, and conditions herein contained, and other
good and valuable consideration, the respect and adequacy are hereby acknowledged,
do agree as follows:
1. ABOVE RECITALS
The above recitals are true and correct and are incorporated as a part of this
Amendment NO.1.
2. MODIFICATIONS
The Agreement is amended to include the additional services, as described in
Exhibit "A-1", entitled "Additional Services", attached hereto.
3
3. OTHER PROVISIONS
All other provisions of the Agreement, as amended, are unchanged.
4. RATIFICATION
The City and the Consultant ratify the terms of the Agreement, as amended by
this Amendment No.1
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No.1 to be
executed in their names by their duly authorized officials as of the date first set forth
above.
A~5 PaMlu--
CITY CLERK
CONSULTANT
URS CORPORATION-SOUTHERN
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
, /0" J-( ~
mey rt Os
B~
. VICE-PRESIDENT
Michael Nardone ChanQe
Print Name
ATTEST:
ASSISTA T
Kristin Jones
Print Name
SEAL
4
Exhibit "A-1"
To Amendment No.1
Additional Services
Scope of Services:
1. Consultant proposes to undertake the following Additional Services:
Osborn 159,462
URS
URS 22,278
URS
URS Nardone 15,548
PROGRAM & DOCUMENT URS 1 OK
CONTROLS MANAGER 2
PROGRAM & DOCUMENT URS Minnery
CONTROLS MANAGER 1
DOCUMENT CONTROL CLERK URS
URS/OK
URS
URS
URS/OK
URS
URS
URS
PROJECT MANAGER 2
PROJECT MANAGER 1
PROJECT MANAGER 1
PROJECT MANAGER 2
Exhibit "A-1"
Poleo
Fernandez
Hosein
Escalante
Talavera
Bell
Molendyk
632,290
$ 632,290
$ 968,998
Page 1
Mileage $ 14,904
Cell Phones 6,480
Computer Software
Computer Hardware
Reproduction 5,400
Postage 5,400
Office Supplies 2,700
$ 34,884
$ 1,003,882
Consultant will perform Program Management Services through, March 31, 2008, for the
design and construction of a multipurpose Municipal facility to be constructed in the parking
lot adjacent to the City Hall (the "Project").
All amounts are Not-to-Exceed amounts and will be payable according to the terms of the
original Agreement, as amended.
It is the understanding of both the City and the Consultant that the City will approve
no further increase in fees.
Exhibit "A-1"
Page 2